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Home My WebLink AboutJuly 16, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, July 16, 2026 7:00 p.m. The July 16, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held June 25, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.2 Requiring Action Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information Council Agenda July 16, 2026 2 A. Notice of Meeting re Minor Variance, COA-09/26, Friesen B. Notice of Meeting re Minor Variance, COA-11/26, Loewen Requiring Action 12.2 Reports to Council A. DS-27/26 by Aaron Bell re Interim Control By-Law – Wastewater Servicing Capacity 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Long Point Region Conservation Authority re Board of Directors Meeting Minutes of June 3, 2026 B. Elgin County re Committee of the Whole Minutes for June 9, 2026 C. Elgin County re County Council Minutes for June 9, 2026 D. Elgin County re County Council Highlights for June 23, 2026 E. Ministry of Natural Resources re Updates to Certain Operational Policies Under the Aggregates Resource Act F. Town of Halton Hills re Modernizing Ontario’s Invasive Plants Rules to Protect Taxpayers, Municipal Lands, Agriculture, Natural Heritage and Local Gardens 13.1.2 Requiring Action 13.2 Reports to Council A. TR-15/26 by Lorne James, Treasurer re 2026 Q2 Variance Report 14. BY-LAWS A. By-law No. 2026-041 Being a By-law to Appoint a Chief Administrative Officer (CAO) and Alternate Community Emergency Management Coordinator (CEMC) B. By-law No. 2026-042 Being a By-law to Appoint a Clerk, Deputy Clerks and Lottery Licensing Officers 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera Council Agenda July 16, 2026 3 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-043 Being a by-law to confirm all actions of Council 18. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, June 25, 2026 7:00 p.m. The June 25, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CLERK ALAN BUSHELL TREASURER / ACTING CAO LORNE JAMES PLANNER AARON BELL ELGIN COUNTY JUNIOR PLANNER MICHELA TESTANI MANAGER OF PUBLIC WORKS | DRAINAGE STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA Staff are requesting an urgent matter be added to the agenda under the following section: 16.1. D. Confidential Item re,sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Lighthouse) 4. ANNOUNCEMENTS Mayor Ketchabaw, spoke to the Port Burwell Canada parade starting at (check the video). Mayor Ketchabaw, read a letter from a member of the public regarding firefighters and paramedics, (check video). The mother came into the office to express gratitude. 5. PRESENTATIONS 6. DELEGATIONS A. Straffordville Hall Foundation re $10,000.00 Cheque Presentation, SCC Expansion - Kitchen Appliances Council Minutes June 25, 2026 2 Marni Wolfe provided a speech on behalf of the Foundation. 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held June 4, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held on June 4, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. DR-05/26 by Steve Adams, Manager of Public Works I Drainage Superintendent re Petition For Drainage- 4690 Csinos Road Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Kathleen Bancroft; and THAT Report DR-05/26 re Petition for Drainage be received; and THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. CARRIED 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-10/26 be Steve Adams, Manager of Public Works I Drainage Superintendent re Capital Item No. PR-06 - Electric Charging Station Council Minutes June 25, 2026 3 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report PS-10/26 re Capital Item No. PR-06 – Electric Charging Station be received for information; and THAT staff be directed to make the following amendment to Capital Item No. PR-06 for the 2027-2036 Capital Budget – Draft: • Revise Description to “Install an electric charging station at the Straffordville Community Centre” CARRIED B. Report PS-11/26 by Steve Adams, Manager of Public Works I Drainage Superintendent re RFP 26-01 - Capital Item FA-02 - Facility Audits Proposal Results Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report PS-11/26 re FA-02 – Facility Audits Proposal Results be received for information; and THAT Council accepts the proposal provided by Rimkus for the Completion of the 2026 Facility Audit (Capital Item No. FA-02) at a quoted price of $40,040.00 + applicable HST. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance, COA-08/26, Jake and Eva Friesen B. Notice of Public Meeting re Minor Variance, COA-10/26, Jason Friesen C. Notice of Open House re Bayham Zoning By-law Review Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 12.1.1 A – C be received for information. CARRIED Requiring Action 12.2 Reports to Council Council Minutes June 25, 2026 4 A. Report DS-22/26 by Michela Testani, Junior Planner re Consent Application E16-26 Rommie Rempel Friesen/Tracey Pillon-Abbs, 56230 & 56232 Heritage Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-22-26 regarding the Consent Application E16-26 submitted by Rommie Rempel Friesen/Tracey Pillon-Abbs be received; and THAT Council recommends that the Elgin County Land Division Committee approve Consent Application E 16-26 which would facilitate the severance of one new parcel from the subject lands with a frontage of 10.26 m, a depth of 40.59m, and an area of 415.25m² to create a new residential lot and retain a residential parcel with a frontage of 10.26m, a depth of 40.59m and an area of 415.25m², subject to the following conditions and considerations: 1. That the Owner obtains all necessary permits from the Municipality for the installation of new municipal water and sanitary service connections to the proposed retained lot 2. That the Owner provide a deposited reference plan prepared by an Ontario Land Surveyor, and copies of the registered transfer/deed or electronic registration documentation. 3. That the Owner demonstrate to the satisfaction of the Municipality that adequate municipal water and wastewater servicing capacity is available and can be allocated to the proposed development. Where such capacity and allocation are not available, the consent shall not be deemed complete until a Zoning By-law Amendment applying a Holding (“H”) provision to the subject lands has been approved and the Holding provision has been lifted by the Municipality confirming servicing capacity and allocation. 4. That a grading and drainage plan be submitted and approved to ensure proper drainage for both severed and retained lands to the satisfaction of the Municipality. 5. That the Owner provide confirmation from the County of Elgin respecting road access approval and/or permitting requirements. 6. That cash-in-lieu of parkland dedication be paid in accordance with Section 51.1 of the Planning Act, to the satisfaction of the Municipality. 7. That the owner receive approval for a minor variance application to permit a reduced minimum lot area from 831 m² to 415.25m², and to increase maximum driveway coverage from 68.5% to 73.1% CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re May 26, 2026 County Council Highlights B. Elgin County re May 26, 2026 County Council Minutes C. Elgin County re May 26, 2026 Committee of the Whole Minutes D. Elgin County re June 9, 2026 County Council Highlights E. Long Point Region Conservation Authority re Board Meeting Minutes May 6, 2026 Council Minutes June 25, 2026 5 F. Long Point Region Conservation Authority re Eastern Lake Erie Regional Conservation Authority, Joint Statement on Conservation Authority Amalgamation G. City of Burlington re Information on the new Development Charge Reduction Program Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 13.1.1 A – G be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. CL-06/26 by Leann Walsh, Legislative & Communications Clerk re 2026 Municipal Assistance Requests – Second Intake Presented by Alan Bushell, Clerk. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CL-06/26 re 2026 Municipal Assistance Requests – Second Intake be received for information; and THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; and THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; and THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; and THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; and THAT the following funding be granted: • 100th Anniversary – Royal Canadian Legion – Branch 524 Port Burwell - $640 • Port Burwell Santa Clause Parade - $680 • Straffordville Santa Clause Parade - $680; and THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. Council Minutes June 25, 2026 6 CARRIED B. CAO 20/26 by Lorne James, Treasurer & Acting CAO re Agreement – BMM Group Canada Tower – Straffordville Fire Hall – 55674 3rd Street, Straffordville Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-20/26 re BMM Group Canada Tower – Straffordville Fire Hall – 55764 3rd Street, Straffordville be received for information; and THAT council rescind the resolution relating to CAO Report 41/23 regarding entering into a Telecommunications Site Agreement with Rogers Communications Inc.; and THAT the Council of The Corporation of the Municipality of Bayham are supportive of the northwest corner of the Straffordville Fire Hall property, being 55764 3rd Street, Straffordville, for use as a site for a BMM Group Canada Tower, subject to the provision of a complete Siting Justification Report and Site Plan, completion of the Federal statutory public notice and comment period, and presentation of a satisfactory Lease Agreement to be reviewed and authorized by Council. CARRIED C. CAO 22/26 by Lorne James, Treasurer & Acting CAO re Stop-Up, Close, and Convey – Emberson – Part of Erieus Street, Port Burwell Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-22/26 re Stop-Up, Close, and Convey – Emberson – Part of 7 Erieus Street, Port Burwell be received for information; and THAT staff be directed to publish notice of intended sale of land fronting part of 7 Erieus Street, Port Burwell; and THAT Council approves the staff recommendation of proposed proceeds of distribution. CARRIED D. TR-13/26 by Lorne James, Treasurer & Acting CAO re Asset Management Plan Annual Review – Ontario Regulation 588/17 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-13/26 re Asset Management Plan Annual Review – Ontario Regulation 588/17 be received for information. CARRIED Council Minutes June 25, 2026 7 E. TR-14/26 by Lorne James, Treasurer & Acting CAO re 2025 Development Charges Annual Treasurer’s Statement Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report TR-14/26 re 2025 Development Charges Annual Treasurer’s Statement be received for information. CARRIED 14. BY-LAWS A. By-law No. 2026-039 Being a by-law to Establish Signing Authority Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-039 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re A proposed or pending acquisition of land by the municipality or local board. (Acquisition of a portion of a road allowance) B. Confidential Item re Labour Relations, Employee Negotiations. (Staffing) C. Confidential Item re,Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Road Allowance Disposition) D. Confidential Item re,sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Lighthouse) Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council do now rise to enter into an “In Camera” Session at 8:15 p.m. to discuss: Council Minutes June 25, 2026 8 A. Confidential Item re A proposed or pending acquisition of land by the municipality or local board. (Acquisition of a portion of a road allowance) B. Confidential Item re Labour Relations, Employee Negotiations. (Staffing) C. Confidential Item re,Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Road Allowance Disposition) D. Confidential Item re,sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Lighthouse) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” Session at 9:21 p.m. and report on: A. Confidential Item re A proposed or pending acquisition of land by the municipality or local board. (Acquisition of a portion of a road allowance) B. Confidential Item re Labour Relations, Employee Negotiations. (Staffing) C. Confidential Item re,Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Road Allowance Disposition) D. Confidential Item re,sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Lighthouse) CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the following Confidential Items be received for information: A. Confidential Item re A proposed or pending acquisition of land by the municipality or local board. (Acquisition of a portion of a road allowance) B. Confidential Item re Labour Relations, Employee Negotiations. (Staffing) Job posting for a part time executive assistant. Council Minutes June 25, 2026 9 C. Confidential Item re,Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Road Allowance Disposition) D. Confidential Item re,sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Lighthouse) AND THAT staff proceeds as directed. CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson WHEREAS By-law 2015-021 is a by-law to establish a policy with respect to the sale and other disposition of land in the Municipality of Bayham; and WHEREAS By-law 2015-021 Section 2.4 states “Council may, at any time, by resolution, declare any of the Municipality's land to be surplus to the needs of the Municipality and may, by by-law, authorize the sale of such land”; and WHEREAS By-law 2015-021 Section 2.6 states “Notwithstanding any other provision of this By-law, inclusive of Schedule 'A', Council shall have the absolute discretion to select a particular method of exposing property to the public for sale, if at all, and/or to select any method of sale as, in the opinion of Council, the circumstance require.”; and WHEREAS Section 4.1 of Policy known as “Sale of Surplus Municipal Land Policy”, approved under by By-law 2015-021, states “The CAO shall publish a notice of the intended sale of the land on the Municipal Website at least 14 days before consideration of the same.” NOW THEREFORE the Council for the Corporation of the Municipality of Bayham enacts the following: 1. THAT the lands located at PLAN 12 PT LOT 14 being those lands colloquially known as the Lighthouse located at municipally addressed 17 Robinson Street are hereby declared Surplus to the needs of the Municipality; and 2. THAT staff are directed to negotiate an agreement with the Port Burwell Historical Society, with the intention of an expedient sale or other form of disposal of the property; and Council Minutes June 25, 2026 10 3. THAT staff are directed to add a notice to the Municipal Website, informing the public of the proposed change of ownership, as well as provide the public an opportunity to send written comments to the Clerk via e-mail or by paper letter to be considered at the July 16, 2026 Meeting of Council; and 4. THAT staff are directed to prepare a report and a by-law for consideration at the July 16, 2026 regular meeting of Council regarding these matters. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-040 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2026-040 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:28 p.m. CARRIED MAYOR CLERK COA-09/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: RONNIE REMPEL FRIESEN LOCATION: 56230-56232 HERITAGE LINE, STRAFFORDVILLE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (COA-09/26). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, July 16th, 2026, at 6:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel. THE PURPOSE of this variance is to request relief from Section 10.3 of the Zoning By-law to reduce the minimum lot area requirement from 831 m² to 399.99 m², and relief from Section 4.34.1 to increase the maximum driveway coverage from 68.5% to 73.1%, to facilitate the severance of an existing semi-detached dwelling along the common wall into two separate lots on the property known municipally as 56230–56232 Heritage Line (North side of Heritage, east of Old Chapel St). • Section 10.3 to permit a minimum lot area of 399.99 m², whereas 831 m² is required • Section 4.34.1 to permit a maximum driveway coverage of 73.1%, whereas 68.5% is permitted. THE EFFECT of this variance is to facilitate the severance of an existing semi-detached dwelling along the common wall into two separate lots on the property known municipally as 56230– 56232 Heritage Line (north side of Heritage Line, east of Old Chapel Street), by permitting a reduced minimum lot area of 399.99 m² and an increased maximum driveway coverage of 73.1%, whereas 831 m² and 68.5% are currently required. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. Written comments submitted on or before 12:00 Noon on Wednesday, July 8th, 2026 to abell@bayham.on.ca or at the municipal office will be included in the Committee of Adjustment agenda. Comments received after this date will be incorporated into the verbal report presented at the public meeting. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Minor Variance may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of June 2026. KEYMAP Aaron Bell Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E:abell@bayham.on.ca W: www.bayham.on.ca COA-11/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: MICHAEL LOEWEN LOCATION: 11420 BAILEY CRT, EDEN TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (COA-11/26). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, July 16th, 2026, at 6:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel. THE PURPOSE of this variance is to request relief from Sections 9.4, 9.5.1, and 9.7 of the Zoning By- law to permit the construction of an accessory building with a gross floor area of 81.3 m² and a building height of 5.182 m, and to permit a total lot coverage of 37.6% resulting from the proposed single detached dwelling and accessory building combined, on the property known municipally as 11420 Bailey Court (east side) in Eden: • Section 9.4 to permit a maximum lot coverage of 37.6%, resulting from the proposed single detached dwelling and accessory building combined, whereas a maximum lot coverage of 30% is permitted. • Section 9.5.1 to permit a maximum accessory building height of 5.182 m, whereas a maximum building height of 4.5 m is permitted. • Section 9.7 to permit a maximum accessory building floor area of 81.3 m², whereas a maximum accessory building floor area of 75 m², or 8% of lot area (whichever is less), is permitted. THE EFFECT of this variance is to permit the construction of a single detached dwelling and an accessory building with a combined lot coverage of 37.6%, an accessory building floor area of 81.3 m², and an accessory building height of 5.182 m, on the subject property, whereas a maximum lot coverage of 30%, a maximum accessory building floor area of 75 m² (or 8% of lot area, whichever is less), and a maximum building height of 4.5 m are permitted in the Hamlet Residential (HR) zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. Written comments submitted on or before 12:00 Noon on Wednesday, July 8th, 2026 to abell@bayham.on.ca or at the municipal office will be included in the Committee of Adjustment agenda. Comments received after this date will be incorporated into the verbal report presented at the public meeting. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Minor Variance may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of June 2026. KEYMAP Aaron Bell Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E:abell@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES TO: Members of Council FROM: Aaron Bell, Planning Coordinator DATE: July 16th, 2026 REPORT: DS-27-26 SUBJECT: INTERIM CONTROL BY-LAW – WASTEWATER SERVICING CAPACITY RECOMMENDATION: THAT Report DS-27-26 re Interim Control By-Law – Wastewater Servicing Capacity be received for information; AND THAT Council direct staff to retain Cyril J. Demeyere Limited (CJDL) to undertake a Wastewater Treatment Plant Utilization and Optimization Study to confirm and update the capacity analysis set out in this Report; AND THAT staff be directed to bring forward a draft Interim Control By-Law for Council's consideration at its August 20, 2026 meeting. BACKGROUND The Municipality has been monitoring wastewater treatment plant (WWTP) capacity for several years in response to sustained development pressure across its serviced settlement areas. The following outlines the history of Council's consideration of this issue. At its September 1, 2022, meeting, Council received Report PS-15/22 re Sanitary Sewage Capacity Study Updates and Proposed Upgrades, which identified the need for Staff Report DS-27-26 ICBL Page 2 ongoing review of sanitary capacity within the collection system and the Wastewater Treatment Plant (WWTP), and directed staff to retain CJDL Consulting Engineers to update the sanitary sewage capacity study. At its December 1, 2022, meeting, Council received a presentation from CJDL re Sanitary Pumping Station Capacity Study, which identified 1,247 connections to the system under existing conditions and 393 potential connections remaining before the WWTP would reach the Ministry of the Environment, Conservation and Parks (MECP) 90-percent capacity threshold, at which point expansion discussions would be triggered. At its June 19, 2025, meeting, Council received Report PS-07/25 re Wastewater Treatment Plant Capacity, which advised that, based on 2024 flow data and development approvals then outstanding, the Municipality could be in a position to have already approved up to 93–94 percent of the WWTP's capacity. At its May 7, 2026, meeting, Council received Report PS-08/26 re Wastewater Treatment Plant Capacity – 2026 Update, which updated this analysis using 2025 flow data and subsequent development approvals and applications. That Report noted that the WWTP's Average Annual Flow had decreased to 65 percent in 2025, but that accounting for active subdivision and site plan applications not yet reflected in flow data, capacity utilization could reach 80–81 percent. Staff advised in PS-08/26 that this improvement was likely attributable to a drier year rather than a reliable trend, and that Council should remain cognizant of development approvals on the sanitary system pending further data and a formal capacity study. This Report builds on the analysis and recommendations set out in PS-07/25 and PS-08/26 by recommending that Council direct a formal WWTP utilization and optimization study, and that staff bring forward a draft Interim Control By-Law for Council's consideration to manage development within the settlement areas serviced by the Bayham WWTP while that review is undertaken. FOR INFORMATION: Since 2022, the Municipality has tracked a pattern of sustained development pressure across four of its serviced settlement areas, pressure that has continued to build against the finite treatment capacity of the Bayham WWTP. The updated inventory of active development applications set out in this Report confirms that this pattern is continuing, and in staff's assessment, now warrants a pause on new development within the affected settlement areas while a formal WWTP utilization and optimization study review is undertaken. The Municipality of Bayham's wastewater treatment plant (WWTP), as of June 30, 2026, was operating at approximately 75.49% of its rated capacity. It is noted that this figure reflects flow data that includes a component of illegal infiltration, whereby groundwater or stormwater enters the sanitary collection system during wet weather events, which does elevate the measured utilization rate above what would be attributable to connected development demand alone. Notwithstanding this, staff consider the 75.49% figure to Staff Report DS-27-26 ICBL Page 3 represent a conservative and appropriate planning baseline, as the infiltration issue is an existing system condition that has not been resolved and cannot be assumed to be eliminated in the near term. This reflects a continuation of the trend identified in PS-08/26 (Wastewater Treatment Plant Capacity – 2026 Update, May 7, 2026), which projected that capacity utilization could reach 80–81 percent once active subdivision and planning applications not yet reflected in 2025 flow data were accounted for. That projection was based on 2025 flow data and staff had noted at the time that 2025's relatively low infiltration levels were likely attributable to drier conditions rather than a reliable trend, meaning the 80-81 percent projection may understate utilization under more typical wet-weather conditions. Since that report, planning staff have updated their inventory of approved developments, draft-approved developments, and active development applications within the settlement areas serviced by the Bayham WWTP. Using June 30, 2026 flow data, which reflects existing infiltration conditions, staff estimate that approximately 223-235 unconstructed units are currently under application or approval within the settlement areas serviced by the WWTP. Full build-out of these developments, including active applications that predate this Interim Control By-Law and would therefore not be affected by it, could increase WWTP utilization to approximately 94.3% of rated capacity based on the higher end of this range. This exceeds the level at which staff have previously advised Council that servicing allocation discussions may be warranted (PS-08/26), and exceeds the 90% MECP utilization threshold identified in the 2022 CJDL capacity study at which discussions regarding future expansion would be warranted. These figures are preliminary and based on current staff tracking; they have not yet been verified through a formal WWTP Utilization and Optimization Study. By way of illustration, the following represents a sample of development applications and approvals currently before or recently considered by the Municipality: Settlement Area Project Status Eden Eden East Subdivision Approved/Registered • Phase 1, 23 lots total (14 pending development) • Phase 2, 10 lots total (10 lots pending development) Eden Eden West Subdivision Active Subdivision Application • Phased Development (Specifics TBD) Eden 14077 Plank Rd ZBA/OPA Applications Active Port Burwell Beach House Lane Townhouses ZBA/OPA Approved, Site Plan Application Active Staff Report DS-27-26 ICBL Page 4 Settlement Area Project Status Port Burwell Otter Creek Draft Approved, originally granted in 1989, approval expires in 2027 Vienna Countryside Community Subdivision Draft Approved, Conditions Pending • Phase 1, 4 Lots (8 units) • Phase 2, 10 lots (10 units) Vienna 1 Pine St Active Subdivision Application Vienna Vienna Ridge (North St) Subdivision Approved • 8 lots total (7 pending development) Straffordville Sandytown Subdivision Phase 1 Approved • 13 lots total (4 pending development) Phase 2 Draft approved • 26 lots (26 lots pending development) The above provides a representative illustration of the development activity currently before the Municipality. Individually and cumulatively, these applications and approvals represent significant potential demand on the Bayham WWTP, the precise capacity implications of which will be confirmed through the directed WWTP utilization and optimization study review. Together the above applications represent approximately 223-235 proposed units, depending on the final scope of applications still in circulation. Beyond active development applications, planning staff have also identified a number of active consent applications within the settlement areas that would result in the creation of new lots. Based on current staff tracking, approximately 21 new lots are proposed through active severance applications across the settlement areas, though it is noted that not all of these applications would generate additional wastewater flows (for example, boundary adjustments or severances of semi’s where no new dwelling unit is proposed). These severances nonetheless represent additional incremental demand on the WWTP that, in aggregate, contributes to the overall capacity picture. In addition to the above, ongoing residential infill activity within the settlement areas continues to place incremental demand on the WWTP as existing lots are developed with new dwelling units. While individual infill projects may appear modest in isolation, their cumulative effect is a relevant factor in assessing available servicing capacity. In addition to these active applications, staff are aware of further development interest across the settlement areas representing several hundred additional units that have not yet been formally submitted as applications. While these have not yet drawn on WWTP capacity, they illustrate the scale of anticipated future demand on the system. Staff Report DS-27-26 ICBL Page 5 Given the convergence of active development already consuming the Municipality's remaining wastewater capacity buffer, and a substantial volume of additional development interest beyond that, staff recommend Council direct the Study, and that staff bring forward a draft Interim Control By-Law for Council's consideration, to pause acceptance of new development applications within the subject settlement areas serviced by the Bayham WWTP, in order to allow time to complete the Study and determine an appropriate path forward. LEGISLATIVE AUTHORITY Section 38 of the Planning Act, R.S.O. 1990, c. P.13, as amended, authorizes a municipal council to pass an Interim Control By-Law where the council has directed that a review or study be undertaken of land use planning policies in the municipality or in any defined area or areas thereof. The purpose of an Interim Control By-Law is to temporarily restrict the use of land, buildings, or structures within the defined area while the review or study is being undertaken. An Interim Control By-Law may be in effect for a period of not more than one year from the date of its passing. Section 38(2) of the Planning Act permits Council to extend an Interim Control By-Law for one further period, provided the total period of the original by-law and any extension does not exceed two years. Should the Study directed by Council require additional time to complete, staff may return to Council with a recommendation to extend the by-law prior to its expiry. The direction to undertake the Study, comprising of an assessment of WWTP capacity and optimization opportunities, an examination of the Municipality's planning structure and land use policies as informed by that assessment, and the anticipated enactment of a draft Interim Control By-Law at Council's August 20, 2026 meeting, is grounded in the WWTP capacity data and development trends reported to Council in PS-07/25 (Wastewater Treatment Plant Capacity, June 19, 2025) and PS-08/26 (Wastewater Treatment Plant Capacity – 2026 Update, May 7, 2026), together with the updated inventory of active development applications set out in this Report. This provides the necessary factual basis and rational connection between the Study to be undertaken and the interim restriction on development within the affected settlement areas. PURPOSE OF THE INTERIM CONTROL BY-LAW The purpose of the Interim Control By-Law is not to permanently prohibit development within the settlement areas serviced by the Bayham Wastewater Treatment Plant. Rather, the Interim Control By-Law provides Council with a temporary planning tool to ensure that new development does not proceed in advance of the completion of the Study directed by Council. During the interim control period, the Municipality will undertake the Study directed by this report, comprising an assessment of WWTP capacity and optimization opportunities, an examination of the Municipality's planning structure and land use policies informed by that assessment, and corresponding updates to the Official Plan and Zoning By-law, to establish the current and projected capacity of the wastewater system and identify appropriate long-term planning and servicing management measures. Staff Report DS-27-26 ICBL Page 6 The Interim Control By-Law is intended to preserve Council's ability to make informed planning decisions based on the findings of the Study. Development applications already deemed complete prior to the passing of the By-Law would not be affected and may continue to proceed through the approval process. NEXT STEPS Should Council approve the recommendations contained in this report, staff will bring a draft Interim Control By-Law forward for Council's consideration at its August 20, 2026 meeting. If enacted, this by-law would apply to all lands within the settlement areas in the Municipality of Bayham, being the Hamlet of Eden, the Village of Straffordville, the Village of Vienna, and the Village of Port Burwell, that are serviced, or proposed to be serviced, by the municipal sanitary sewage system connected to the Bayham Wastewater Treatment Plant (WWTP), for a period of one (1) year from the date of passing. For the purposes of this By-Law, "development application" includes the following: • Official Plan Amendments; • Zoning By-law Amendments; • Draft Plans of Subdivision or Condominium; • Consents resulting in lot creation; • Site Plan Control Applications; • Building Permit Applications; and • Other development proposals that would generate additional wastewater flows. It is anticipated that the following categories of applications would not be captured by the By-Law and could continue to be processed during the interim control period: • Development applications deemed complete by the Municipality prior to the passing of this By-Law, which are already in process at the time of passing; • Lands that have obtained provisional consent, draft plan approval, or final plan approval from the Approval Authority as of the date of passing of this By-Law; • Building permit applications for decks, accessory structures, or alterations to buildings or structures legally existing as of the date of passing of this By-Law, as defined within the Municipality of Bayham Zoning By-law No. Z456-2003, provided such construction, alteration, or expansion does not increase the number of bedrooms, dwelling units, or commercial, industrial, or institutional floor area of any structure or property; and Staff Report DS-27-26 ICBL Page 7 • Building permit applications received by the Municipality on or before the date of passing of this By-Law, or construction, renovation, or alteration that does not require allocation of capacity from the Bayham WWTP; • Development that does not require or generate additional wastewater flows to the Bayham WWTP. Should Council approve the recommendations contained in this report, staff will proceed with the Study for the Bayham WWTP and the subject settlement areas serviced by it. The Study will build on the flow data, capacity trends, and development analysis previously reported to Council in PS-07/25 and PS-08/26, and will comprise: an assessment of current and projected WWTP capacity and opportunities for infrastructure improvements or optimization (the WWTP Utilization and Optimization Study); an examination of the Municipality's planning structure, land use mix, and land use planning policies, including the Official Plan and Zoning By-law, informed by that assessment; and corresponding updates to the Official Plan and Zoning By-law as needed for the Settlement Areas. Should the Study require additional time beyond the one-year term of the Interim Control By-Law, staff will return to Council prior to the By-Law's expiry with a recommendation to extend the By-Law pursuant to Section 38(2) of the Planning Act, for up to a further one (1) year, such that the total period does not exceed two (2) years. POTENTIAL CAPACITY The Study directed by this report will establish the current and projected capacity of the Bayham WWTP, identify any constraints or deficiencies, and provide recommendations for managing servicing capacity and planning policy to accommodate future growth. Until the Study is complete, the available capacity of the WWTP and the volume of development that can be accommodated cannot be confirmed. Should the Study identify opportunities to increase WWTP capacity through operational or physical upgrades, staff will return to Council with recommendations on how to proceed, including any associated capital investment requirements. SERVICING ALLOCATION POLICY Once the WWTP Utilization and Optimization Study is complete and the available capacity of the WWTP has been confirmed, the Municipality will be in a position to consider how that capacity should be allocated among competing development interests. Staff intend to bring forward a Servicing Capacity Allocation Policy for Council's consideration as part of, or following, the completion of the study. CONCLUSION The Municipality of Bayham's Wastewater Treatment Plant is approaching a critical servicing threshold, with current capacity utilization at approximately 75.49%. Active development applications already before the Municipality are expected to bring the Staff Report DS-27-26 ICBL Page 8 WWTP to approximately 94.3%, beyond the 90% MECP utilization threshold identified in the 2022 CJDL capacity study at which discussions regarding future expansion would be warranted. A substantial volume of additional development interest beyond these active applications further underscores the need for the Municipality to take immediate, proactive steps to manage wastewater servicing capacity. The anticipated enactment of a draft Interim Control By-Law pursuant to Section 38 of the Planning Act, subject to Council's consideration at its August 20, 2026 meeting, would provide the Municipality with the necessary tool to pause the acceptance of new development applications within the affected settlement areas while a wastewater servicing capacity review is undertaken. This approach would protect the integrity of the municipal wastewater system, ensure that development does not proceed in advance of confirmed servicing capacity, and allow Council to make informed, evidence-based decisions about the long-term management of growth in Bayham's settlement areas. Respectfully Submitted by: Aaron Bell Planning Coordinator Mat Vaughan Director of Planning and Development (Elgin County) Reviewed by: Cindy Howard Interim Chief Administrative Officer FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of June 3, 2026 Approved July 8, 2026 Members in attendance: Doug Brunton, Chair Norfolk County Chris Van Paassen, Vice-Chair Norfolk County Dave Beres Town of Tillsonburg Robert Chambers County of Brant Michael Columbus Norfolk County Ed Ketchabaw Municipality of Bayham/Township of Malahide Tom Masschaele Norfolk County Debera McKeen Haldimand County Jim Palmer Township of Norwich Peter Ypma Township of South-West Oxford Regrets: Shelley Ann Bentley Haldimand County Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure Paul Gagnon, Lands & Waters Supervisor Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, June 3, 2026. 2. Additional Agenda Items None 3. Approval of the Agenda A-76/26 Moved by J. Palmer Seconded by D. Beres THAT the LPRCA Board of Directors approves the agenda as circulated. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 2 - 4. Declaration of Conflicts of Interest None. 5. Minutes of the Previous Meeting a) Board of Directors Meeting of May 6, 2026 A-77/26 Moved by T. Masschaele Seconded by D. McKeen THAT the minutes of the LPRCA Board of Directors Meeting held May 6, 2026 be adopted as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Review of Committee Minutes None 8. Correspondence None 9. Development Applications a) Section 28 Regulations Approved Permits (L. Mauthe) Leigh-Anne Mauthe presented the report. There were no questions. A-78/26 Moved by P. Ypma Seconded by M. Columbus THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated June 3, 2026 as information. Carried 10. New Business a) General Manager’s Report (J. Maxwell) FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 3 - Judy Maxwell presented the report, discussing the meeting held with Ernst & Young earlier in the day on June 3rd and the meeting with other General Managers and the Chief Conservation Executive Office. The meeting with Ernst & Young allowed for LPRCA staff to highlight the risks and concerns for transition that LPRCA has, along with highlighting the uniqueness of the region and history of the organization. The meeting with the Chief Conservation Executive Office gave a few more projected timelines. Specifically, mid-July is when the Project Executives should be hired and the transition committees to formally start, as well as a timeline for the Minster’s Direction in regards to the 2027 Budget process. Mike Columbus asked staff about a Watershed Tour hosted by LPRCA for the Board in the 2026 year as this will be the last one. Judy Maxwell informed the Board that there was nothing planned. Staff can look into potential dates that will not interfere with other pressing business matters, but this may not be feasible depending on the upcoming Minister’s Directions and timelines. Jim Palmer asked staff is the new location of Hemlock Wooly Adelgid (HWA) is close to other previously infected sites. Judy Maxwell informed the Board that the newly found infected locations are close to other blocks of discovered HWA. HWA is spreading quickly and LPRCA is targeting locations with spray when able, which has shown to have some improvement. Paul Gagnon added that the newly discovered locations in Bayham is of concern as Bayham has a large population of Hemlock trees that their loss could have an ecological impact on the cold- water streams. Jim Palmer asked how the spray was done. Judy Maxwell informed the Board that the spray was done via back-pack sprayers by staff. The chemical is a basal spray and works its way through the bark of the tree. Dave Beres asked staff if any LPRCA services have been limited or suspended during this transition period. Judy Maxwell informed the Board that everything at LPRCA is business as usual and that the goal of the Province is no service interruptions. A-79/26 Moved by D. McKeen Seconded by J. Palmer THAT the LPRCA Board of Directors receives the General Manager’s Report for May 2026 as information. Carried b) 2026 Christmas Operating Schedule (A. LeDuc) Aaron LeDuc presented the report. There were no questions. A-80/26 Moved by M. Columbus Seconded by T. Masschaele FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 4 - THAT the LPRCA Board of Directors closes operations from December 25, 2026 to January 1, 2027 (except for emergency response); AND, THAT staff working be granted one complimentary day off with pay; AND, THAT staff are required to utilize two (2) vacation days during the period or take unpaid leave. Carried c) Regulations and Provincial Offenses Officer Appointment (L. Mauthe) Leigh-Anne Mauthe presented the report. There were no questions. A-81/26 Moved by D. Beres Seconded by P. Ypma THAT the LPRCA Board of Directors appoint Braedan Ristine, Resource Planner as an LPRCA Regulations Officer and Provincial Offences Officer for the purpose of compliance and enforcement of any regulation made under Section 28 and 29, as per subsection 30.1 of the Conservation Authorities Act, and the Trespass to Property Act. Carried d) 2026 Tree Planting and Extensions Services (P. Gagnon) Paul Gagnon presented the report, and noted one correction on the second page from eight erosion control projects to seven. Jim Palmer asked staff where the most planted cover crop acres were located. Paul Gagnon informed the Board that most of the cover crops were planted in Norfolk County. Mike Columbus asked staff about the cutbacks in tree planting programs and the reduction in the number of trees planted by LPRCA this year. Paul Gagnon informed the Board that the Federal government did not add to any contracts, but was honouring the ones already signed, which for Forest Canada goes until 2031. There were other factors which contributed to less trees being planted in the region. A-82/26 Moved by E. Ketchabaw Seconded by P. Ypma THAT the LPRCA Board of Directors receives the Tree Planting Program & Extension Services update as information. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 5 - Carried 11. Closed Meeting No closed meeting. Next meeting: July 8, 2026, Board of Directors Meeting Adjournment The Chair adjourned the meeting at 7:01 p.m. Doug Brunton Judy Maxwell Chair General Manager/Secretary-Treasurer ElginCounty Elgin County Council Committee of the Whole Meeting Minutes June 9, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, County Clerk/Manager of Administrative Services Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Diana Morris, Senior Planner Stefanie Heide, Executive Performance Coordinator 1. Meeting Call to Order The meeting was called to order at 11:33 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW26-58 Moved by: Councillor Noble Seconded by: Deputy Warden Jones RESOLVED THAT the agenda for the June 9, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-59 Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT the minutes of the meeting held on May 26, 2026 be adopted Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Director of Community and Cultural Services - CCS 26-06 Elgin St. Thomas Age Friendly Strategy: 2026 Update Wendy MacMillan and Meagan Lichti, Co -Chairs of the Elgin St. Thomas Age Friendly Committee, provided a presentation detailing the Committee's 2026 updated strategy. The Director of Community and Cultural Services provided a report that highlights some of the current activities of Elgin County that support the age friendly community and provides additional initiatives where Council can play a leading role in improving the life of older adults in Elgin County Following the presentation, Warden Giguere presented Wendy MacMillan with the Ministry of Seniors and Accessibility's 2026 Senior of the Year Award. Resolution Number: CW26-60 Moved by: Councillor Couckuyt Seconded by: Councillor Noble RESOLVED THAT the delegation from the Elgin St. Thomas Age Friendly Committee and related document "Elgin St. Thomas Age Friendly Strategy: 2026 Update" as presented at the June 9, 2026 meeting be received and filed, and; THAT the "Elgin St. Thomas Age Friendly Strategy: 2026 Update" be utilized as a planning resource for the provision of services provided by the County of Elgin, and; THAT Elgin County Council hereby affirms its commitment to maintaining the County of Elgin's status as an age friendly community, and; THAT an annual contribution of $2,000 to support the activities of the Elgin St. Thomas Age Friendly Committee be referred to 2027 budget deliberations. Motion Carried. 6.2 Senior Planner - PLN-26-07 Draft Plan of Subdivision 34T-SO2502 9210 Union Road (Township of Southwold) The Senior Planner presented the report that provides County Council with information required to consider granting approval to the draft plan of subdivision, file 34TSO2502, located at 9210 Union Road in the Township of Southwold. Resolution Number: CW26-61 Moved by: Councillor Noble Seconded by: Councillor Leatham RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision 34TSO2502, Township of Southwold, 9210 Union Road, certified by Thomas J. Stirling 2 O.L.S on behalf of Domus Developments Inc., dated November 6, 2025; and THAT staff be directed to provide notice of decision subject to the conditions of final approval in accordance with the requirements of the Planning Act. Motion Carried. 6.3 Senior Planner - PLN-26-08- Draft Plan of Subdivision 34T-SO2503 10141 Talbotville Gore Road (Township of Southwold) The Senior Planner presented the report that provides Council with the information required to consider granting approval to the draft plan of subdivision, file 34T-SO2503, located at 10141 Talbotville Gore Road in the Township of Southwold. Resolution Number: CW26-62 Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision 34TSO2503, Township of Southwold, 10141 Talbotville Gore Road, certified by Gavin P.T Seaman, OLS., dated November 23, 2025; and THAT staff be directed to provide notice of decision subject to the conditions of final approval in accordance with the requirements of the Planning Act. Motion Carried. 6.4 County Clerk/Manager of Administrative Services - ADM 26-20 Updates to the Elgin County Procedural By -Law The County Clerk/Manager of Administrative Services presented the report that proposes minor adjustments to the Procedural By -Law to further clarify processes and procedures. Resolution Number: CW26-63 Moved by: Councillor Couckuyt Seconded by: Councillor Hentz RESOLVED THAT the proposed updates to the Elgin County Procedural By-law, as contained in the report titled "ADM 26-20 Updates to Elgin County Procedural By-law" be approved; and THAT said By-law be prepared for adoption Motion Carried. 7. Adjournment Resolution Number: CW26-64 Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT we do now adjourn at 12:23 p.m. to meet again on June 23, 2026 at 9:30 a.m. Motion Carried. ip j Katherine Thompson, County Clerk/Manager of Administrative Services. i""-" Ar Dominique Gig ere, Warden. 1001n, 0 ElginCounty Elgin County Council Regular Council Meeting Minutes June 9, 2026, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, County Clerk/Manager of Administrative Services Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives (virtual) Jeff Brooks, Manager of Emergency Management Diana Morris, Senior Planner Jenna Fentie, Deputy Clerk Stefanie Heide, Executive Performance Coordinator 1. Meeting Call to Order The meeting was called to order at 9:00 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Moved by: Councillor Hentz Seconded by: Councillor Noble RESOLVED THAT the agenda for the June 9, 2026 County Council Meeting be approved as presented. Motion Carried. 3. Introductions, Recognitions, Memorials None. 4. Adoption of Minutes Moved by: Deputy Warden Jones Seconded by: Councillor Leatham RESOLVED THAT the minutes of the meeting held on May 26, 2026 be adopted. Motion Carried. 5. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Presenting Petitions, Presentations and Delegations None. 7. Motion to Adopt Recommendations from the Committee of the Whole 7.1 Warden Giguere -ADM 26-18 Recommendations from the Committee of the Whole - May 26, 2026 Moved by: Councillor Widner Seconded by: Councillor Couckuyt RESOLVED THAT items CW26-52 - CW26-56 from the Committee of the Whole Meeting dated May 26, 2026 and the recommendations therein be adopted. Motion Carried. 8. Committee Recommendations None. 9. Reports for Information and Immediate Consideration 9.1 Director of Financial Services/Treasurer - FIN 26-04 Investments - 2025 Annual Report The Director of Financial Services/Treasurer presented the report that summarizes the year-end balances by account and the applicable income received through the County's various investment activities. Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the report titled "FIN 26-04 Investments - 2025 Annual Report" from the Director of Financial Services/Treasurer dated June 9, 2026 be received and filed. Motion Carried. 9.2 Director of Financial Services/Treasurer - FIN 26-05 2025 Year End Financial Summary and 2025 Annual Report (Draft) The Director of Financial Services/Treasurer presented the report that provides a high level outline of the year-end capital and operating performance for 2025. Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Jones RESOLVED THAT the report titled " FIN 26-05 2025 Year End Financial Summary and 2025 Annual Report (Draft)" from the Director of Financial Services/Treasurer dated June 9, 2026 be received and filed; and THAT the Proposed Annual Report for the Corporation of the County of Elgin be received and posted as a Draft on our website to be updated once the audited statements are approved. 2 Motion Carried. 9.3 Director of Financial Services/Treasurer - FIN 26-06 Q1 2026 Review The Director of Financial Services/Treasurer presented the report that provides Council with a first quarter 2026 financial and performance review. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the report titled " FIN 26-06 Q1 2026 Review" from the Director of Financial Services/Treasurer dated June 9, 2026 be received and filed. Motion Carried. 9.4 Chief Administrative Officer - ADM 26-19 Medavie EMS Elgin Ontario Operational Overview and Call Volume Update The Chief Administrative Officer and the General Manager/Paramedic Chief of Elgin County EMS presented the report that provides Council with an overview of current operational structure, staffing model, service footprint, scope of practice, and recent call volume trends for Medavie EMS Elgin Ontario (MEMSEO). Moved by: Councillor Noble Seconded by: Councillor Leatham RESOLVED THAT the report titled "Medavie EMS Elgin Ontario — Operational Overview and Call Volume Update" from the Chief Administrative Officer dated June 9, 2026 be received and filed; and THAT County Council acknowledge the current operational structure, service delivery model, and call volume trends for Medavie EMS Elgin Ontario. Motion Carried. 10. Council Correspondence Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT Correspondence Items 10.2-10.7 be received and filed. Motion Carried. 10.1 Resolution from the County of Prince Edward regarding reinstating the requirements for compliance with the Freedom of Information and Protection of Privacy Act Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT Elgin County Council support the resolution from the County of Prince Edward calling on the Province to reinstate the requirements for compliance with the Freedom of Information and Protection of Privacy Act. Motion Carried. 10.2 Resolution from the County of Prince Edward regarding exploring the feasibility of a Vacant Commercial Storefront Tax 3 10.3 Resolution from Prince Edward County regarding improved accessibility to home insurance for owners of properties designated under the Ontario Heritage Act 10.4 Resolution from the City of Kitchener regarding the Heritage Helping Housing Building Grant 10.6 Resolution from the Township of Baldwin calling upon the Province of Ontario to conduct an immediate review of the OPP Municipal Policing Billing Model and the policing funding structure for unorganized territories 10.6 Western Ontario Wardens' Caucus May 2026 Newsletter 10.7 Letter from the Independent Electricity System Operator (IESO) regarding an update on the South and Central Bulk Plan 11. Statements/Inquiries by Members 12. Closed Meeting Items Moved by: Councillor Sloan Seconded by: Councillor Noble RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - May 26 2026 Closed Meeting Item #2 - Whites Station Update c) a proposed or pending acquisition or disposition of land by the municipality or local board; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Closed Meeting Item #3 - LEG 26-07 Procurement By -Law Exception f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Closed Meeting Item #4 - First Quarter Update (verbal) b) personal matters about an identifiable individual, including municipal or local board employees. Motion Carried. 12.1 Closed Meeting Minutes - May 26, 2026 12.2 Chief Administrative Officer - Whites Station Update (verbal) 12.3 Director of Legal Services - LEG 26-07 Procurement By -Law Exception 12.4 Chief Administrative Officer - First Quarter Update (verbal) 13. Motion to Rise and Report Moved by: Councillor Leatham Seconded by: Councillor Ketchabaw RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - May 26 2026 n Moved by: Councillor Sloan Seconded by: Councillor Widner RESOLVED THAT the May 26, 2026 closed meeting minutes be adopted. Motion Carried. Closed Meeting Item #2 - Whites Station Update Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT staff proceed as directed. Motion Carried. Closed Meeting Item #3 - LEG 26-07 Procurement By -Law Exception Moved by: Councillor Noble Seconded by: Councillor Sloan RESOLVED THAT pursuant to the requirements of section 12.1 of the County of Elgin Purchasing By -Law No. 20-07, AECOM be permitted to respond to County procurement processes. Motion Carried. Closed Meeting Item #4 - First Quarter Update (verbal) Moved by: Councillor Leatham Seconded by: Councillor Noble RESOLVED THAT the confidential verbal update from the Chief Administrative Officer be received and filed. Motion Carried. 14. Consideration of By -Laws 14.1 By -Law No. 26-25 Authorize Speed Limits By -Law Amendment BEING a By -Law to Amend the Schedule to By -Law No. 26-04 Being a By -Law to Authorize Speed Limits. Moved by: Councillor Couckuyt Seconded by: Councillor Sloan RESOLVED THAT By -Law No. 26-25 be now read a first, second, and third time and finally passed. Motion Carried. 14.2 By -Law No. 26-26 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 9, 2026 Meeting. Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT By -Law No. 26-26 be now read a first, second and third time and finally passed. Motion Carried. 15. Adjournment 5 Moved by: Councillor Sloan Seconded by: Councillor Couckuyt RESOLVED THAT we do now adjourn at 11:29 a.m. to meet again on June 23, 2026 at 9:00 a.m. Motion Carried. k. Katherine Thompson, County Clerk/Manager of Administrative Services. A //,- Dominique Giguqlre, Warden. C County Council received an update on woodland harvesting and conservation activity across Elgin County for the first quarter of 2026. Between January and March 2026, 30 applications to harvest woodlands were submitted under the County’s Woodlands Conservation By-law, representing approximately 647 acres of forested land and an estimated 866,000 board feet of timber. Harvest applications were received from municipalities across Elgin County, with the highest number originating from the Municipality of Bayham and Township of Southwold. Council also received information on one approved woodland clearing exemption application in the Municipality of Bayham. As a condition of approval, the applicant is required to follow the County’s No-Net-Loss Policy by replanting 963 trees on an equivalent area of land. No weed complaints or Weed Destruction Orders were reported during the first quarter of 2026. ELGIN COUNTY From the Council Chambers June 23, 2026 Council Meeting Woodland Harvesting and Conservation Activity Reported for First Quarter of 2026 Page 1Council Highlights | June 23, 2026 Council received the County of Elgin’s 2025 Audited Financial Statements and final 2025 Annual Report, which provide an overview of the County’s financial position, operations, capital projects, and service delivery over the past year. Rob Foster, CPA, CA and Partner at Graham Scott Enns LLP, presented the auditor’s opinion on the County’s 2025 financial statements and reviewed the audit findings with Council. The Annual Report highlights the County’s 2025 operating and capital performance, levy distribution, reserve activity, and audited financial results. These statements support accountability and transparency while helping the County maintain compliance with provincial reporting requirements and funding agreements. The 2025 Annual Report will be available online at: www.elgincounty.ca/budget/ Council Receives 2025 Audited Financial Statements and Annual Report Page 2Council Highlights | June 23, 2026 Council received an update on recent provincial legislation that could affect land use planning and development review processes across Elgin County and its local municipal partners. The Province has introduced several changes aimed at streamlining development approvals, standardizing planning processes, and supporting housing and infrastructure development. Proposed and enacted legislation may affect areas such as official plans, development review requirements, site plan control, and zoning enforcement. Council also supported sending correspondence to the Province expressing support for proposed amendments contained in Bill 119, the Municipal Accountability Act, 2026. The County noted that the changes could help improve efficiency within Ontario’s planning system while reducing administrative burdens and providing greater clarity for municipalities, applicants, and the public. County staff will continue to monitor provincial planning legislation and report back to Council as additional information becomes available. For the full Council Agenda, click here. Council Meeting Council Receives Update on Provincial Planning Changes The Committee of the Whole endorsed an Official Plan Amendment for the former St. Thomas Psychiatric Hospital lands in the Municipality of Central Elgin and recommended approval by County Council. The amendment establishes the planning framework for the long-term redevelopment of approximately 168 hectares of land into a mixed-use community that could include a range of housing types, commercial opportunities, institutional uses, parks, open spaces, and supporting infrastructure. The proposed redevelopment is intended to help accommodate future growth in the region while creating a complete and connected community. The lands were previously incorporated into Elgin County’s Tier 1 Settlement Area through the County Official Plan and have been identified as a strategic location for future residential and economic growth. County planning staff concluded that the amendment is consistent with provincial planning policies and supports the County’s long-term vision for sustainable development. Committee Endorses Official Plan Amendment for Hospital Lands Redevelopment Committee of the Whole The amendment will allow the Municipality of Central Elgin to proceed with future planning approvals, including zoning, subdivision, and site plan applications required to support redevelopment of the site. Page 3Council Highlights | June 23, 2026 Committee Endorses Official Plan Amendment for Hospital Lands Redevelopment (continued) Committee of the Whole The Committee endorsed a list of municipal comparators that will be used as part of a comprehensive review of Elgin County’s non-union positions. The review includes updating approximately 65 job descriptions, implementing a new job evaluation tool, and conducting a market comparison of wages with similar municipalities and organizations. Committee Supports Non-Union Job Evaluation and Market Review The project is intended to help ensure job descriptions accurately reflect current responsibilities while supporting competitive compensation practices. As part of the review, a consultant will compare Elgin County’s non-union positions with organizations including Oxford County, Middlesex County, Norfolk County, the City of St. Thomas, the City of London, the Municipality of Chatham-Kent, and the Counties of Lambton, Essex, Wellington, and Perth. The findings will be used to help inform a future salary grid and support the County’s ongoing workforce development efforts. A final report outlining the results of the review will be presented to Council once the project is complete. Page 4Council Highlights | June 23, 2026 Committee Supports Non-Union Job Evaluation and Market Review (continued) Committee of the Whole The Committee endorsed a plan to transfer selected roads and bridges to local municipal partners as part of the County’s Transportation Master Plan. The proposed transfers reflect the conclusion that certain roads and structures primarily serve local transportation needs rather than a regional function. The transfers include approximately 21 kilometres of roads, several bridges, and related infrastructure across six local municipal partners. The transfer process is expected to be completed by January 2027. To support the transition, the Committee endorsed a funding package for local municipalities totaling approximately $11 million, with payments scheduled between 2027 and 2030. The Committee also supported maintaining current Road Maintenance Agreement funding allocations through the end of 2027 to assist municipalities as they assume responsibility for the transferred assets. The recommendation will be considered by County Council at a future meeting. For the full Committee of the Whole Agenda, click here. Committee Endorses Road and Bridge Asset Transfer Plan Follow County Projects on Engage Elgin Stay informed about County projects, initiatives, and public engagement opportunities. Visit engageelgin.ca to learn more. Warden Dominique Giguère recently attended Elgin County's annual Cultivating Success networking event, held at Nature's Oasis Retreat in the Township of Southwold. The event brought together local business owners, entrepreneurs, community leaders, and economic development partners to strengthen connections and celebrate the relationships that support economic growth across the region. Attendees heard an inspiring keynote presentation from Juno Award-nominated speaker Peter Katz, whose message, Celebrate Your Connections, highlighted the importance of building meaningful relationships in both business and everyday life. The County extends its appreciation to the Economic Development team, event sponsors, and the Economic Development Committees from the Township of Southwold, the Municipality of Dutton Dunwich, and the Municipality of West Elgin for their support in making this year's event a success. Cultivating Success 2026 Brings Business Community Together Beyond the Council Chamber Ministry of Natural Resources Development and Hazard Policy Branch Policy Division 300 Water Street Peterborough, ON K9J 3C7 Ministère des Richesses Naturelles Direction general de l ’elaboration et des politiques sur les risqué Division de l’élaboration des politiques 300, rue Water Peterborough (Ontario) K9J 3C7 June 15, 2026 RE: Updates to certain operational policies under the Aggregates Resource Act Greetings, Further to a letter from the ministry dated August 8th, 2025, I am writing to inform you that a decision notice has been posted regarding the updates to certain operational policies under the Aggregate Resources Act (ERO # 025-0216). These policies were updated as part of the ministry’s initiative to modernize operational policies that support the effective delivery of Ontario’s Aggregate Resources Act program. The updates are intended to clarify requirements and improve program efficiency. Policies related to the following have been updated: • Cultural Heritage Report • Matters to be Considered in the Issuance of a Licence • Water Report • Maximum Predicted Water Table Report (New Policy) These updates better align policy guidance with the requirements of the Aggregate Resources of Ontario Standards. Details of the decision and revised policies are available through the Environmental Registry of Ontario (ERO #025-0216) and will be posted soon on the aggregates policies and procedures page. In addition, the ministry has rescinded 28 policies that were outdated or no longer needed. Rescinding these policies is expected to provide greater certainty and clarity to industry and the public about current program requirements and processes. If you have any questions regarding these changes, please contact us by email at aggregates@ontario.ca. Sincerely, John Dungavell, Director, Development and Hazard Policy Branch June 5, 2026 Honourable Doug Ford, Premier of Ontario Via Email Re: Modernizing Ontario’s Invasive Plants Rules to Protect Taxpayers, Municipal Lands, Agriculture, Natural Heritage and Local Gardens Please be advised that Council of the Town of Halton Hills at its meeting of Monday June 1, 2026, adopted Resolution No. 2026-0107 regarding Modernizing Ontario’s Invasive Plants Rules to Protect Taxpayers, Municipal Lands, Agriculture, Natural Heritage and Local Gardens. Attached for your information is a copy of Resolution No. 2026-0107. Respectfully, Melissa Lawr, AMP, Dipl.M.A. Deputy Clerk – Legislation cc. Ontario Minister of Natural Resources Ontario Minister of Agriculture, Food and Agribusiness Ontario Minister of Municipal Affairs and Housing Ontario Minister of the Environment, Conservation and Parks Federal Minister of Environment and Climate Change Federal Minister of Agriculture and Agri-Food Halton area MPs and MPPs Region of Halton HRFA OFA Conservation Halton Credit Valley Conservation Grand River Conservation Authority AMO ROMA FCM Ontario Invasive Plant Council Landscape Ontario Canadian Nursery Landscape Association All Ontario municipalities REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James CPA, CA, Treasurer DATE: July 16, 2026 REPORT: TR-15/26 SUBJECT: 2026 Q2 VARIANCE REPORT BACKGROUND The Q2 (second quarter) financial reports are provided for Council’s fiduciary review. This Report provides a summary of current revenue and expenditure to June 30, 2026, and variances to the Operating Budget and Capital Budget. DISCUSSION The Operating Budget and Capital Budget are both at expected levels given the cyclical nature of operations and current trade war and tariff impacts. Capital expenses have commenced in some departments, and with the early adoption of Capital and Operating Budgets, departments have been able to secure competitive pricing and availability of service providers. Key projects are identified below: Straffordville Community Centre Expansion Works are now occurring close to 50 percent structural complete. Construction costs are currently on target based on the tender award, no projected cost over runs identified to date. The project is currently on target for an August/September substantial completion. Facility Audit The facility audit has been awarded with work to commence in Q3 and Q4. Climate Risk Assessment/ Pre Engineering PB Stormwater Staff are working with Spriets associates in Q3 to engineering and construction options of Port Burwell Phase 1C and future sections. In addition, staff are looking to put out to RFP for the Climate Risk Assessment in Q3/Q4 for 2026. Wastewater Treatment Plant (WWTP) There are funds allocated in the Capital Budget for a potential land acquisition in support of the WWTP expansion. Thus far, Council has not provided direction for an expansion. Staff are in internal discussions about how best to use these funds. Staff expect to engage the Ontario Clean Water Agency (OCWA) on a potential optimization review of the WWTP to investigate more cost-effective options for increasing the design capacity without expending significant costs or needing to expand the WWTP’s footprint. OCWA offers these services as an add-on to the current Operations and Maintenance Agreement. Planning staff along with Waste water staff are working with county planners and Pete Penner Eng, on an interim control bylaw and study till capacity is added to the system. 2026 Q2 variance information for capital and operating items are attached to this Report. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable ATTACHMENTS 1. Appendix A: 2026 Q2 Operating Revenue & Expense Variance Report 2. Appendix B: 2026 Q2 Capital Expense Variance Report RECOMMENDATION 1. THAT Report TR-15/26 re 2026 Q2 Variance Report be received for information. Respectfully submitted: Lorne James, CPA, CA Treasurer Revenues 05.10 General Taxation $3,456,784 $6,910,500 50%05.20 Other Revenues $679,119 $1,249,516 54% 10.10 General Government $5,824 $190,815 3%management fee and reserve transfer not booked yet 10.20 Council $200 $60,000 0%transfer not booked yet 20.10 Fire Services $40,062 $22,000 182% 20.20 Police Services $3,502 $12,000 29%20.30 Conservation Authority 20.40 Building Services $72,027 $197,000 37%slower building activity 20.50 Bylaw Enforcement Services $13,048 $46,000 28%timing of Malahide billing 25.10 Roads $306,386 $622,180 49% 25.20 Winter Control $2,682 $6,500 41%seasonality25.40 Street Lights 30.10 Water $470,995 $869,200 54% 30.15 Richmond Water $56,119 $104,267 54% 30.30 Waste Disposal $15,878 $40,000 40% 30.20 Waste Water $514,937 $1,094,500 47%35.20 Cemeteries $870 $2,000 44%seasonality 40.10 General Assistance 45.10 Parks & Recreation $1,735 $2,600 67%seasonality 45.20 Straffordville Community Centre $12,185 $5,000 244%additional grant from SHF 45.40 Libraries $21,882 $80,482 27%timing of Q2 rent payment from County45.50 Museums $4,410 $13,200 33% 50.10 Planning, Development & Tourism $84,952 $126,000 67% 50.15 Tourism & Marketing $44,042 $143,035 31% 50.20 Environmental Services $0 $9,000 0% Capital $417,451 $7,017,750 6%refer to capital sheet Expenditures 05.10 General Taxation 05.20 Other Revenues10.10 General Government $672,040 $1,245,079 54% 10.20 Council $62,867 $173,243 36% 20.10 Fire Services $288,426 $671,796 43% 20.20 Police Services $539,798 $1,089,177 50% 20.30 Conservation Authority $85,511 $112,411 76%timing of LPRCA billing20.40 Building Services $59,962 $197,000 30%one billing behind 20.50 Bylaw Enforcement Services $84,038 $158,881 53% 25.10 Roads $1,214,620 $2,134,703 57%increased costs pressures in fuel 25.20 Winter Control $118,209 $129,816 91%seasonality 25.40 Street Lights $20,201 $44,000 46%30.10 Water $411,845 $869,201 47%timing of water billing 30.15 Richmond Water $59,189 $104,267 57%timing of billing 30.20 Waste Water $404,849 $1,094,500 37%timing of billing 30.30 Waste Disposal $208,143 $500,000 42%seasonality 35.20 Cemeteries $8,566 $22,500 38%seasonality40.10 General Assistance $7,000 $9,000 78% 45.10 Parks & Recreation $68,707 $109,774 63% 45.20 Straffordville Community Centre $33,610 $62,693 54% 45.40 Libraries $29,831 $80,482 37% 45.50 Museums $28,416 $60,672 47%50.10 Planning, Development & Tourism $150,015 $257,200 58% 50.15 Tourism & Marketing $66,114 $183,058 36%seasonality 50.20 Environmental Services $992 $8,591 12% Capital $1,619,450 $9,454,000 17%refer to capital sheet Municipality of BayhamAppendix A: 2026 Q2 Operating Revenue and Expense Variance Report 2026 Actuals 2026 Budget % Consumed 2026 2026 % Actuals Budget Consumed General Government Council Computers 10,000$ 10,000$ 100%booked Liability Reserve Transfer 15,000$ 15,000$ 100%booked Working Capital Transfer 10,000$ 10,000$ 100%booked Election Reserve Transfer 15,000$ 15,000$ 100%booked Fire Bunker Gear 14,408$ 16,000$ 90%complete Tanker 1 Replacement 707,030$ 680,000$ 104%complete Radio System Reseve 30,000$ 0%not booked yet Thermal Imaging Cameras 7,250$ 0% Portable Radios 6,000$ 0% Roads Best Line Culvert 50,000$ 0% Tandem 540,000$ 0%yet to be delivered Tandem 540,000$ 0%yet to be delivered Mower 24,265$ 27,000$ 90%complete Murray Rd.8,378$ 72,000$ 12% Chute Line 24,589$ 15,000$ 164%complete Gravel Program 1,644$ 215,000$ 1% Carson Line 54,400$ 300,000$ 18% North Street 5,122$ 35,000$ 15% Sidewalks 1,540$ 125,000$ 1% Road Signs 9,000$ 0% Guardrails 12,500$ 0% Climate Risk Assessment 85,000$ 0% Pre Engineering - Port Burwell Stormwater 35,000$ 0% B & C Inspection 13,000$ 0% Road Side Brushing 7,942$ 65,000$ 12% Hill Management 2,478$ 60,000$ 4% Lakeshore 10,108$ Waste Water Manhole rehab 27,000$ 0% System Equipment 21,000$ 0% Air Blowers 28,000$ 0% Alarm Communic.50,000$ 0% Wastewater treatment plant land 530,000$ 0%under internal review Engineering 4,142$ Funded via Wastewater DC Parks East Pier Rehabilitation 50,000$ 0%on hold, may be reserved Utility Corridor Repairs 125,000$ 0% Eden Pavilion 3,358$ 100,000$ 3%soon to start Port Burwell Ball Diamond 200,000$ 0% OTF grant for SCP diamond unsuccessful Facilities Facility Audit 60,000$ 0%in Q3/Q4 SCC Expansion 724,184$ 3,614,000$ 20%ongoing PB Lighthouse 1,628$ 1,506,250$ 0%on hold PB East Beach Washroom Exp 75,000$ 0%to be issued in Q3 Marine Museum PL 75,000$ 0%to be issued in Q3 Planning and Development Zoning By-law Review 13,453$ 45,000$ 30%ongoing Municipality of Bayham Appendix B: 2026 Q2 Capital Expense Variance Report THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-041 BEING A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER (CAO) AND ALTERNATE COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC) FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a municipality may appoint a Chief Administrative Officer (CAO); AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a CAO and that the CAO is also designated as the Alternate Community Emergency Management Coordinator (CEMC) for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Cindy Howard be and is hereby appointed as CAO and Alternate CEMC for the Municipality of Bayham; 2. AND THAT By-law No. 2026-007 and any amendments thereto, are hereby repealed; 3. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JULY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-042 BEING A BY-LAW TO APPOINT A CLERK, DEPUTY CLERKS AND LOTTERY LICENSING OFFICERS FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 228 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a municipality shall appoint a Clerk and Section 228(2) provides that a municipality may appoint deputy clerks who have all the powers and duties of the clerk under this and any other Act; AND WHEREAS the Clerk is responsible for performing the statutory duties prescribed under the Municipal Act, 2001 and other applicable legislation; AND WHEREAS the Province of Ontario has delegated authority to municipalities to issue and regulate certain lottery licences in accordance with the policies and requirements of the Alcohol and Gaming Commission of Ontario (AGCO); AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint these positions for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1.THAT Alan Bushell is hereby appointed as Clerk for the Municipality of Bayham; 2.AND THAT Cindy Howard is hereby appointed as Deputy Clerks for the Municipality of Bayham; 3.AND THAT Alan Bushell and Leann Walsh are hereby appointed as the Lottery Licensing Officers for the Municipality of Bayham; 4.AND THAT By-law No. 2026-008 and any amendments thereto, are hereby repealed; 5.AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JULY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-043 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD JULY 16, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held July 16, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY OF JULY, 2026. ____________________________ _____________________________ MAYOR CLERK