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Home My WebLink AboutMay 21, 2026 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, May 21, 2026 7:00 p.m. The May 21, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CLERK ALAN BUSHELL TREASURER /ACTING CAO LORNE JAMES MANAGER OF PUBLIC WORKS DRAINAGE STEVE ADAMS PLANNER AARON BELL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF None 3. REVIEW OF ITEMS NOT LISTED ON AGENDA An addendum was issued on May 19t", 2026 to add items under section 11.2 and 14. 11.2. A. Report PS-09/26 by Steve Adams, Manager of Public WorkslDrainage Superintendent re RFT-26-01 Award — PR-09 Eden Community Park Pavilion 14. E. By-law No. 2026-033 A by-law to authorize the execution of an agreement between the corporation of the Municipality of Bayham and Franklin Construction for Eden Community Park Pavilion works. 14. F. By-law No. 2026-034 A by-law to authorize the execution of an agreement between the corporation of the Municipality of Bayham and Duncor Enterprises Inc. 4. ANNOUNCEMENTS Deputy Mayor Weisler, congratulate Jackson Cohen Newcom, on competing in the upcoming WKC Championships in Spain. Council Minutes May 21, 2026 5. PRESENTATIONS A. Rob Foster, Graham Scott Enns re 2025 Consolidated Financial Statements Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the presentation from Rob Foster, Graham Scott Enns re 2025 Consolidated Financial Statements be received for information; AND THAT the 2025 Financial Statements be approved as presented; AND THAT the Mayor be directed to sign the audit finding letters. CARRIED 6. DELEGATIONS None 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 7, 2026 B. Statutory Planning Meeting Minutes May 7, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes from the Regular Meeting of Council and the Statutory Planning Meeting held on May 7, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 2 Council Minutes May 21, 2026 11.2 Reports to Council A. Report PS-09/26 by Steve Adams, Manager of Public WorkslDrainage Superintendent re RFT-26-01 Award — PR-09 Eden Community Park Pavilion Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-09/26 re RFT-26-01 Award — Eden Community Park Pavilion be received for information; AND THAT Council award the works outlined in RFT-26-01 to Franklin Construction in the amount of$97,993.48+HST; AND THAT the Parkland Reserve be utilized to fund the estimated cost on this project, including completion of any additional costing, to an upset limit of$16,000; AND THAT the appropriate by-law for the tender award be brought forward for Council's consideration. CARRIED 12. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance, COA-06/26, Thiessen B. Notice of Public Meeting re Minor Variance, COA-07/26, Bilodeau C. Notice of Special Council Meeting re Initiation of the Municipality of Bayham Zoning By- law Review Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT items 12.1.1 A—C be received for information. CARRIED 12.1.2. Requiring Action 12.2 Reports to Council A. Report DS-20/26 by Aaron Bell, Planning Coordinator re Rezoning Application ZBA-04/26 VanQuaethem, 7923 Coyle Rd, Straffordville, Draft Zoning By-law No. Z824-2026 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-20/26 regarding the VanQuaethem rezoning application ZBA-04/26 be received for information; 3 Council Minutes May 21, 2026 AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 7, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 7923 Coyle Road, from Agricultural (All-A) to Site-Specific Rural Residential (RR-56) and from Agricultural (Al-A) to Special Agricultural (A2), in order to implement a surplus farm dwelling severance and prohibit new residential dwellings on the retained agricultural parcel. The amendment to the severed lands includes a site-specific provision as follows: • Section 7.4 to permit a Minimum Lot Frontage of 39 metres, whereas 50.0 metres is required. AND THAT Zoning By-law No. Z824-2026 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re Council Highlights —April 28, 2026 B. Elgin County re Committee of the Whole Meeting Minutes —April 14, 2026 C. Elgin County re County Council Minutes—April 14, 2026 D. Long Point Regional Conservation Authority re Meeting Minutes — May 6, 2026 E. City of Peterborough re Guaranteed Basic Income Resolution F. Municipality of Central Elgin re Streamline Requirements for Waste Disposal Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT items 13.1.1 A— F be received for information; CARRIED 13.1.2 Requiring Action 13.2 Reports to Council 4 Council Minutes May 21, 2026 14. BY-LAWS A. By-law No. 2026-027 Being a by-law to repeal and replace by-law No. 2024-049, being a By-law to adopt a policy with respect to the delegation of powers and duties of Council of the Corporation of Municipality of Bayham B. By-law No. 2026-030 Being a By-law to adopt the Capital Estimates for the year 2026 C. By-law No. 2026-031 Being a By-law to establish a levy for the year 2026 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof D. By-law No. Z824-2026 Being a by-law to amend By-law No. Z456-2003 - VanQuaethem E. By-law No. 2026-033 Being a By-law to authorize the execution of an agreement between the corporation of the Municipality of Bayham and Franklin Construction for Eden Community Park Pavilion works. F. By-law No. 2026-034 Being a By-law to authorize the execution of an agreement between the corporation of the Municipality of Bayham and Duncor Enterprises Inc. Moved by: Councillor Emerson Seconded by: Councillor Froese THAT By-law No. 2026-027, 2026-030, 2026-031, 2026-033, 2026-034, and Z824-2026 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-032 Being by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-032 be read a first, second, and third time and finally passed. 5 Council Minutes May 21, 2026 CARRIED 18.ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Wesiler THAT the Council meeting be adjourned at 7:49 p.m. CARRIED MAYOR t5LERK 6