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HomeMy WebLinkAboutJune 25, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, June 25, 2026 7:00 p.m. The June 25, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS A. Straffordville Hall Foundation re $10,000.00 Cheque Presentation, SCC Expansion - Kitchen Appliances 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held June 4, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. DR-05/26 by Steve Adams, Manager of Public Works I Drainage Superintendent re Petition For Drainage- 4690 Csinos Road 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Agenda June 25, 2026 2 A. Report PS-10/26 be Steve Adams, Manager of Public Works I Drainage Superintendent re Capital Item No. PR-06 - Electric Charging Station B. Report PS-11/26 by Steve Adams, Manager of Public Works I Drainage Superintendent re RFP 26-01 - Capital Item FA-02 - Facility Audits Proposal Results 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance, COA-08/26, Jake and Eva Friesen B. Notice of Public Meeting re Minor Variance, COA-10/26, Jason Friesen C. Notice of Open House re Bayham Zoning By-law Review Requiring Action 12.2 Reports to Council A. Report DS-22/26 by Michela Testani, Junior Planner re Consent Application E16-26 Rommie Rempel Friesen/Tracey Pillon-Abbs, 56230 & 56232 Heritage Line 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re May 26, 2026 County Council Highlights B. Elgin County re May 26, 2026 County Council Minutes C. Elgin County re May 26, 2026 Committee of the Whole Minutes D. Elgin County re June 9, 2026 County Council Highlights E. Long Point Region Conservation Authority re Board Meeting Minutes May 6, 2026 F. Long Point Region Conservation Authority re Eastern Lake Erie Regional Conservation Authority, Joint Statement on Conservation Authority Amalgamation G. City of Burlington re Information on the new Development Charge Reduction Program 13.1.2 Requiring Action 13.2 Reports to Council A. CL-06/26 by Leann Walsh, Legislative & Communications Clerk re 2026 Municipal Assistance Requests – Second Intake Council Agenda June 25, 2026 3 B. CAO 20/26 by Lorne James, Treasurer & Acting CAO re Agreement – BMM Group Canada Tower – Straffordville Fire Hall – 55674 3rd Street, Straffordville C. CAO 22/26 by Lorne James, Treasurer & Acting CAO re Stop-Up, Close, and Convey – Emberson – Part Of Erieus Street, Port Burwell D. TR-13/26 by Lorne James, Treasurer & Acting CAO re Asset Management Plan Annual Review – Ontario Regulation 588/17 E. TR-14/26 by Lorne James, Treasurer & Acting CAO re 2025 Development Charges Annual Treasurer’s Statement 14. BY-LAWS A. By-law No. 2026-039 Being a by-law to Establish Signing Authority 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re A proposed or pending acquisition of land by the municipality or local board. (Acquisition of a portion of a road allowance) B. Confidential Item re Labour Relations, Employee Negotiations (Staffing) C. Confidential Item re,Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (Road Allowance Disposition) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-040 Being a by-law to confirm all actions of Council 18. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, June 4, 2026 7:00 p.m. The June 4, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER via zoom COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CLERK ALAN BUSHELL TREASURER / ACTING CAO LORNE JAMES PLANNER AARON BELL ELGIN COUNTY JUNIOR PLANNER MICHELA TESTANI 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1. Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) 4. ANNOUNCEMENTS Councillor Chilcott, reminded the public that the Edisonfest is this weekend. Mayor Ketchabaw, first weekend in June often busy for yard sales. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 21, 2026 B. Special Meeting of Council held May 28, 2026 Council Minutes June 4, 2026 2 A minor clerical correction was provided for the Regular Meeting Minutes held on May 21, 2026, after agenda publication but prior to resolution by Council. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the minutes from the Regular Meeting of Council held on May 21, 2026 be approved as amended. AND THAT the minutes from the Special Meeting of Council on May 28, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.2 Requiring Action Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance, COA-06/26, Sandytown Retirement Home B. Notice of Decision Meeting re Minor Variance, COA-07/26, Bilodeau C. Notice of Passing re Zoning By-law No. Z824-2026 Van Quaethem Farms Ltd Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 12.1.1 A – C be received for information. CARRIED Council Minutes June 4, 2026 3 Requiring Action 12.2 Reports to Council A. Report DS-21/26 by Michela Testani, Junior Planner re Consent Application E41-26 Sandy Shore Farms Limited/Jacob Williams, 4437 County Road 55, Elgin Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-21/26 regarding the Consent Application E41-26 submitted by Sandy Shore Farms Limited/Jacob Williams be received; AND THAT Council recommends approval to the Elgin County Land Division Committee that Consent Application E41-26 which would facilitate an easement/R.O.W. for vehicular access, subject to the following conditions and considerations: 1. That the Owner provides a digital copy of a final survey of the subject lands. 2. That the Owner provide confirmation from the County of Elgin respecting road access approval and/or permitting requirements. 3. That the Owner establish and register a permanent access easement/right-of-way over the subject lands, to the satisfaction of the Municipality and/or County, and that the easement be shown on the deposited reference plan. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. City of Richmond Hill re Integrated Living and Participation Model for Adults with Developmental Disabilities B. Municipality of Morris-Turnberry re Conservation Authority Consolidation and Future Funding C. Town of Orangeville re Request to the Province to Extend the Deadline for Notices of Intention to Designate Listed Heritage Properties D. Ministry of the Attorney General re Follow-up to Updates to “Tailgate Event” Permits Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – D be received for information; CARRIED 13.1.2 Requiring Action Council Minutes June 4, 2026 4 13.2 Reports to Council 14. BY-LAWS A. By-law No. 2026-036 Being a by-law to designate a Community Improvement Project Area B. By-law No. 2026-037 Being a by-law to adopt the 2026 Elgincentives Community Improvement Plan Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-036, and 2026-037 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) Under Section 3. Review of items not listed on agenda, Lorne James, Acting CAO, informed the public of an urgent closed matter requiring discussion “In Camera” related to CAO and Staff recruitment. Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 7:13 p.m. to discuss: A. Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) CARRIED 16.2 Out of Camera Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the “In Camera” Session at 7:46 p.m. and report on: Council Minutes June 4, 2026 5 Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) CARRIED Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the following Confidential Items be received for information: Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) - CAO Selection. AND THAT Mayor proceeds as directed. CARRIED Councillor Froese exited the meeting at 7:40 p.m. 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-038 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-038 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:48 p.m. CARRIED MAYOR CLERK REPORT DRAINAGE TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works, Drainage Superintendent DATE: June 25, 2022 REPORT: DR-05/26 SUBJECT: PETITION FOR DRAINAGE- 4690 CSINOS ROAD BACKGROUND: This Report is to present Council the Petition filed with the Clerk, of the Municipality of Bayham, on June 18, 2026. The petition is for drainage works for lands owned by 4690 Csinos Road owned by Kathleen Bancroft known as Concession 1 Pt Lot 17, Municipality of Bayham. This land is situated on Northeast side of Csinos Road at the dead end. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the Clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the “area requiring drainage”. Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the “on-site meeting” to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment, the engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an “on-site meeting”. The notice must be served seven days prior to the proposed site meeting. DISCUSSION: Kathleen Bancroft is seeking relief from drainage concerns associated with overland water flowing through her property from the agricultural lands located to the east. There are currently no municipal drains within the area to provide a legal outlet for the drainage. Preliminary review indicates that a potential outlet may exist approximately 100 metres from the contributing catchment area. The proposed outlet would discharge to a tributary within the Little Otter Creek watershed, east of Port Burwell. This area falls within the regulatory jurisdiction of the Long Point Region Conservation Authority and may require review and approval from the Conservation Authority, as well as further investigation to determine the feasibility of establishing a legal outlet and any associated environmental or drainage impacts. It is recommended that Council retains Spriet Associates to prepare a report for the required drainage. RECOMMENDATION 1. THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Kathleen Bancroft; 2. THAT Report DR-05/26 re Petition for Drainage be received; 3. AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Lorne James, CPA, CA Manager of Public Works/Drainage Superintendent Acting CAO/Treasurer REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: June 25, 2026 REPORT: PS-10/26 SUBJECT: CAPITAL ITEM NO. PR-06 – ELECTRIC CHARGING STATION BACKGROUND At its November 4, 2025 meeting, Council received Report TR-19/25 re 2026-2035 Capital Budget - Draft. The Report presented the draft 2026-2035 Capital Budget. 2026 included Capital Item No. PR-06 for an Electric Charging Station at the Port Burwell East Beach. PR-06 was included as a $20,000, grant-dependent item. Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-19/25 re 2026-2035 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2026-2035 Capital Budget presented with the following edits: • Bring forward PR-09 to 2026 funded by the Parkland Reserve AND THAT consideration be given to funding East Beach capital items using Infrastructure Ontario (IO) debt, subject to receipt of a Report on the paid parking pilot program to come to Council on November 20, 2025 and Council establishing the paid parking program as a permanent revenue source for the East Beach; AND THAT a staff report be presented in 2026 for further discussion for locations of PR-06. The motion to discuss alternative locations for PR-06 stemmed from a recommendation from the Waterfront Advisory Committee, which was duly referred to budget discussions. This Report provides Council with some options for alternative locations for Capital Item No. PR-06. DISCUSSION The Municipality operates a lean facility portfolio with few options for electric charging station locations. Based on a review of public-facing municipal facilities and recreational spaces, the following options could potentially support an electric charging station: • Port Burwell East Beach – east or west lots • Straffordville Community Centre and Park • Eden Community Park • Marine Museum • Pitt Street Parking Lot The following facilities and recreational spaces were excluded for various reasons: • Vienna Memorial Park o No dedicated parking • Vienna Community Park o No dedicated municipal parking • Corinth Park o Low utilization • Richmond Community Park o No dedicated parking / low utilization • Port Burwell Community Park & Ball Diamond o No dedicated parking • Port Burwell Memorial Park o No dedicated parking • Fire Halls (2) o Not public-facing • Water/wastewater facilities (6) o Not public-facing Port Burwell East Beach – East or West Lot Already proposed for this location. Heavy seasonal use Opportunity to locate near Beach or Pier Seasonal use is a downside Could be vandalized – no beach surveillance Dedicated electric spaces may impact beach revenues - minimal Council and the WAC have already requested consideration for other locations Updated hydro service would be required Straffordville Community Centre and Park Largest Bayham facility 2026 expansion Highest utilization for a ball diamond Hydro service is readily available Eden Community Park Eden is growing. Hydro infrastructure would be more costly as would have to be added service to the park with infrastructure being installed under or over Eden Line. If service was added new proposed pavilion would be able to connect Could be included in a broader park plan for additional services. Marine Museum Beach adjacent in centre of village Patronage of Museum is seasonal Lot is technically not a public lot off-season, which detracts from usership. Pitt Street Parking Lot Beach adjacent in centre of village, behind commercial vendors Year-round municipal parking garners year-round usership Lot is small and down grade, which may impact overall usership. Implementation of a charging station should maximize utility to the community if it is meant to be a public-facing environment enhancement. Staff recommend the Straffordville Community Centre and Park. Facility is Bayham’s largest and most regularly used. Main Hall and Trackless Lounge are rented year-round. Expansion provides additional rental and service options. Ball diamonds are highly-used in the spring and summer months along with pavilion. Greatest value for community is here. Staff recommend the installation of a Level 2 electric vehicle (EV) charging station, as it is the most common and cost-effective option for municipal and public parking lots. Of the three classes of EV charging stations, Level 2 chargers typically provide a full vehicle charge within approximately 6 to 8 hours, making them well suited for locations where vehicles are parked for extended periods. In addition, Level 2 chargers require significantly less electrical infrastructure and capital investment than Level 3 (DC Fast Charging) stations, resulting in lower installation and operating costs. Staff will continue to monitor and pursue grant opportunities for the installation of electric vehicle (EV) charging stations. At this time, no funding programs have been identified that support EV charging infrastructure within municipal parking lots. Should a suitable funding opportunity become available, staff will bring forward a detailed report to Council outlining the proposed installation, including capital and operating costs, potential user fees and fee review processes, maintenance responsibilities, revenue opportunities, and any required policies and enforcement procedures associated with the operation of the charging stations STRATEGIC PLAN 1.1: Quality of Place > To invest in community infrastructure initiatives that create an effective foundation that contributes to Bayham’s quality of life and economic prospects. Initiative(s): Focus on core infrastructure based on the Asset Management Plan and compliance with legislation ATTACHMENTS 1. Capital Item No. PR-06 – Electric Charging Station RECOMMENDATION 1. THAT Report PS-10/26 re Capital Item No. PR-06 – Electric Charging Station be received for information; 2. AND THAT staff be directed to make the following amendment to Capital Item No. PR-06 for the 2027-2036 Capital Budget – Draft: • Revise Description to “Install an electric charging station at the Straffordville Community Centre” Respectfully Submitted by: Reviewed by: Steve Adams Lorne James, CPA, CA Manager of Public Works|Drainage Superintendent Acting CAO/Treasurer REPORT CAO TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works I Drainage Superintendent DATE: June 25, 2026 REPORT: PS-11/26 SUBJECT: RFP 26-01 – CAPITAL ITEM FA-02 – FACILITY AUDITS PROPOSAL RESULTS BACKGROUND At its January 16, 2025 meeting, Council received Report CAO 03/25 re Method of Procurement – Capital Item FA- 02 – Facility Audit. Council passed the following motion in part: THAT Report CAO-03/25 re Method of Procurement – Capital Item No. FA-02 – Facility Audits be received for information; AND THAT staff be directed to issue an RFP for Capital Item No. FA-02 – Facility Audits. At its November 4, 2025 Special meeting, Council received Report TR-19/25 re 2026-2035 Capital Budget - Draft. The draft 2026-2035 Capital Budget included Capital Item No. FA-02 – Facility Audits – with a $60,000 budgeted amount for 2026. Council passed the following motion in part: Report TR-19/25 by Lorne James, Treasurer re 2026-2035 Capital Budget – Draft Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-19/25 re 2026-2035 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2026-2035 Capital Budget presented with the following edits: • Bring forward PR-09 to 2026 funded by the Parkland Reserve The 2026-2035 Capital budget includes the following Item under the Facilities portfolio: • Capital Item No. FA-02 Facility Audit - $60,000, Facility audit on all municipal building funded via the Municipal Facility Reserve. DISCUSSION In 2014 and 2016, Centric Engineering along with various subcontractors under Centric provided the Municipality with two separate facility audits comprising ten Municipal facilities, noted below: • Bayham Municipal Office1 • Public Works Building • Straffordville Community Centre • Vienna Community Centre2 • Eden Community Centre3 • Port Burwell Marine Museum • Port Burwell Library • Edison Museum4 • Straffordville Fire Hall • Straffordville Library The 2026 update will comprise the following facilities: • Straffordville Community Centre / Municipal Office • Public Works Building • Port Burwell Fire Hall • Port Burwell Marine Museum • Port Burwell Library • Straffordville Fire Hall • Straffordville Library • Port Burwell Beach Washroom • Port Burwell Wastewater Treatment Plant (WWTP) • WWTP Auger Building • WWTP Alum Building • WWTP South Building • Vienna Pump Station No. 6 • Straffordville Pump Station No. 5 • Straffordville Pump Station No. 2 • Eden Pump Station No. 1 • Richmond Water Treatment Plant A total of 49,000 Square Feet 1 Surplused and sold – Municipal office relocated to SCC, 2nd floor 2 Surplused and sold 3 Surplused and sold 4 Surplused and sold The goal of the facility audits is to evaluate the structural and building envelope, mechanical and electrical components, and building code compliance for above-noted facilities and make recommendations to the Municipality for future capital work consideration, which will inform future capital budgets. Energy efficiency recommendations are a new category for this facility audit update. The necessity to seek out methods to make facilities more energy-efficient is consistent with the Municipality’s 2024-2029 Energy Conservation and Demand Management Plan (ECDMP), approved by Council on June 20, 2024 in accordance with Ontario Regulation 25/23. Staff issued Request for Proposal (RFP) No. 26-01 – Municipal Facility Audits on May 15, 2026. The RFP closed on June 15, 2026. The RFP was publicly advertised through the Municipality's website and Biddingo, an electronic procurement and tendering platform widely used by municipalities and other public sector organizations to distribute procurement opportunities and facilitate a transparent and competitive bidding process. Through the Biddingo procurement platform, twenty-five (25) consultants downloaded the RFP documents. Upon closing, the Municipality received three (3) compliant submissions for consideration. On June 12, 2026, Addendum No. 1 was issued to provide clarification and additional information related to the RFP. All proponents acknowledged receipt of the addendum within their submissions. Submissions received as follows: Consulting Group Bid Price excluding HST Accent Building Sciences Inc. $ 70,640.00 Green PI Inc. $ 344,745.19 Rimkus $ 40,040.00 Submissions were evaluated and reviewed by staff in accordance with the evaluation criteria established within the RFP document. Proposals were assessed based on the following criteria, which included multiple sub-criteria, designed to ensure a comprehensive evaluation of both technical capability and overall value. These criteria typically addressed relevant experience and qualifications, understanding of the project scope, methodology and approach, project team composition, past performance on similar assignments, schedule and ability to meet timelines, and proposed pricing or overall cost effectiveness. The final scores reflected the proponents demonstrated ability to meet the Municipality's requirements, relevant experience, technical expertise, project methodology, and overall value to the Municipality. Criteria Points Cost 20 Project Approach 15 Work and Scheduling 10 Work Quality Assurance 20 Experience 10 Qualifications and Staffing 20 Sample Work 5 Total /100 All submissions were compliant and evaluated accordingly. Rimkus, which scored 76/100, is an international consulting firm based in London that provides engineering services across multiple sectors. Staff followed up with two references within a similar scope of work, and both confirmed that Rimkus consistently delivered reports on time and in accordance with project requirements. Staff would recommend moving forward with Rimkus. STRATEGIC PLAN 3.1: Quality of Governance > To undertake strategies and technology and knowledge capital investments that continuously improve a service-oriented governance approach in Bayham. Initiative(s): Not applicable 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable RECOMMENDATION 1. THAT Report PS-11/26 re FA-02 – Facility Audits Proposal Results be received for information; 2. AND THAT AND THAT Council accepts the proposal provided by Rimkus for the Completion of the 2026 Facility Audit (Capital Item No. FA-02) at a quoted price of $40,040.00 + applicable HST; Respectfully Submitted by: Reviewed by: Steve Adams Lorne James, CPA, CA Manager of Public Works/Drainage Superintendent Acting CAO/Treasurer COA-08/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: JAKE & EVA FRIESEN LOCATION: 6528 RICHMOND RD, CALTON TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (COA-08/26). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 25th, 2026, at 6:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel. THE PURPOSE of this variance is to request relief from Section 9.7 of the Zoning By-law to permit the construction of an accessory building with a gross floor area of 159.143 m², whereas the maximum permitted accessory building floor area is 75 m², and to permit a building height of 7.42 m, whereas the maximum permitted building height is 4.5 m, on the property known municipally as 6528 Richmond Road (east side, south of Calton Line) in Calton: • Section 9.7 to permit a maximum accessory building floor area of 159.143 m², whereas a maximum accessory building floor area of 75 m² is permitted. • Section 9.5.1 to permit a maximum accessory building height of 7.42 m, whereas a maximum building height of 4.5 m is permitted. THE EFFECT of this variance is to permit the construction of an accessory building with a gross floor area of 159.143 m² and a building height of 7.42 m on the subject property, whereas a maximum accessory building floor area of 75 m² and a maximum building height of 4.5 m are permitted in the Hamlet Residential (HR) zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. Written comments submitted on or before 12:00 Noon on Wednesday, June 17th, 2026 to abell@bayham.on.ca or at the municipal office will be included in the Committee of Adjustment agenda. Comments received after this date will be incorporated into the verbal report presented at the public meeting. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Minor Variance may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 12th day of June 2026. KEYMAP Aaron Bell Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E:abell@bayham.on.ca W: www.bayham.on.ca COA-10/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: JASON FRIESEN LOCATION: 55424 VIENNA LINE, VIENNA TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (COA-10/26). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 25th, 2026, at 6:45 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel. THE PURPOSE of this variance is to request relief from Section 4.2 of the Zoning By-law to recognize an existing accessory structure located 0.73 m from the lot line, whereas a minimum setback of 1 m is required, on the property known municipally as 55424 Vienna Line (North side) in Vienna: • Section 4.2 to recognize an existing accessory structure located 0.73 m from a lot line, whereas a minimum distance of 1.0 m from any lot line is required. THE EFFECT of this variance is to recognize an existing accessory structure located 0.73 m from the property line on the subject property, whereas a minimum setback of 1 m is required in the Village Residential (R1) zone. The reduced setback is the result of a previous severance which created the non-conforming condition. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. Written comments submitted on or before 12:00 Noon on Wednesday, June 17th, 2026 to abell@bayham.on.ca or at the municipal office will be included in the Committee of Adjustment agenda. Comments received after this date will be incorporated into the verbal report presented at the public meeting. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Minor Variance may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 12th day of June 2026. KEYMAP Aaron Bell Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E:abell@bayham.on.ca W: www.bayham.on.ca NOTICE OF OPEN HOUSE #1 THE MUNICIPALITY OF BAYHAM ZONING BY-LAW REVIEW TAKE NOTICE that the Corporation of the Municipality of Bayham invites you to attend a hybrid (in-person and virtual) Open House in consideration of the Bayham Zoning By-law Review project as follows: Date: Thursday, June 25th Time: 5:30 – 6:30 PM Location: (in-person) Municipal Council Chambers 56169 Heritage Line, Straffordville (virtual) Zoom Link: https://us02web.zoom.us/j/87953662155?pwd=MVPt3Tf2SexHBEKq9pP9ZF5kgEsHak.1 Please note that all materials presented during Open House #1 will be posted on the Municipal Website following the meeting. THE PURPOSE of this hybrid Open House is for the Municipality and the consultant team, Arcadis, to provide a presentation and discussion regarding the key issues and changes we are considering as part of the Zoning By-law Review. More specifically, the main goal of this open house is to provide an opportunity for the public to suggest topics or issues that should be considered for review in the Zoning By-law Review project. The open house is also an opportunity for members of the public to learn more about the Zoning By-law Review process. The consultant team will provide a presentation, followed by a discussion period whereby attendees will have an opportunity to ask questions verbally (in- person and virtual) or provide written questions in the Zoom chat function (virtual-only). This represents Phase Two of the project. From the comments and suggestions provided by the public at the open house, as well as written comments received, the Municipality and Arcadis will develop options to address the issues identified and seek direction from a future Council meeting. The Municipality and Arcadis will then prepare the first Draft Zoning By-law. Once available, the first Draft Zoning By-law will be shared on the Municipal Website and at Open House #2 (the Statutory Open House), which will be held at a later date in Phase Three of the project. This Zoning By-law Review is a municipal-wide initiative and affects all lands within the jurisdiction of the Municipality of Bayham. ANY PERSON may attend the hybrid Open House #1 and make a written or verbal representation to provide comments or questions. The Municipality encourages your comments throughout the Zoning By-law Review process. If you have any comments, questions, require further information, or would like to be added to the project mailing list for updates and to be notified of the approval of the new Zoning By-law by the Council of the Municipality of Bayham, please email or mail to: • zoningreview@bayham.on.ca • Municipal Office: Attention – Zoning By-law Review (56169 Heritage Line, P.O. Box 160, Straffordville, ON, N0J 1Y0) • Oral submissions may also be expressed at Open Houses or the Statutory Public Meeting. All comments received will form part of the public record and will be circulated to Council, Municipal Staff, and Arcadis. IF A PERSON OR PUBLIC BODY would otherwise have an ability to appeal the decision of the County of Elgin to the Ontario Land Tribunal but the person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Bayham Zoning By-law is adopted, the person or public body is not entitled to appeal the decision. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Zoning By-law is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. ADDITIONAL INFORMATION relating to the proposed Zoning By-law Review project may be obtained on the Municipal Website or at the Municipal Office. Dated at the Municipality of Bayham this 25th day of May 2026. Aaron Bell Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: abell@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Michela Testani, Junior Planner, Elgin County DATE: June 25, 2026 REPORT: DS-22-26 FILE NO. E16-26 Roll # 34-01-000-004-33205 SUBJECT: Consent Application E16-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 56230 & 56232 Heritage Line BACKGROUND Consent application E16-26 was received from the Elgin County Land Division Committee, as submitted by Rommie Rempel Friesen/Tracey Pillon-Abbs proposing to create one new parcel from the subject lands with a frontage of 10.26 m, a depth of 40.59m, and an area of 415.25m² to create a new residential lot. The subject property is legally described as PLAN 205 BLK A LOT 5 PT LOTS;6 TO 8 RP 11R336 PART 3 RP;11R820 PART 2 in the Municipality of Bayham. Application No. E 16-26 Owners: Rommie Rempel Friesen Agent: Tracey Pillon-Abbs Address: 56230 & 56232 Heritage Line Water Supply: Privately owned and operated communal well Sewage Supply: Publicly owned and operated sanitary sewer system Buildings/Structures Existing semi-detached dwelling Elgin County Official Plan Tier 2 Settlement Area (Staffordville) Municipality of Bayham Official Plan Designation Residential Municipality of Bayham Zoning By-law Village Residential (R1) PURPOSE The applicant proposes to sever a parcel with a frontage of 10.26m, a depth of 40.59m, and an area of 415.25m² to create a new residential lot. The applicant is retaining a lot with an area of 415.25m², a frontage of 10.26m, and a depth of 40.59m which is proposed to remain in residential use. Both the severed and retained lots will maintain the existing residential uses, that is currently under construction. Each lot will hold one unit of the existing semi-detached dwelling on each lot. Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 2 Elgin County Land Division Committee will consider the application on July 22, 2026. A severance sketch illustrating the proposed easement is attached to this report as Appendix 1. Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 3 County Official Plan Key Map: Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 4 Municipality of Bayham Official Plan Key Map: Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 5 Subject Site Key Map: Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 6 PLANNING ANALYSIS: Consent Application E 16-26 was submitted to, and declared complete, by Elgin County on May 21, 2026. The application will be circulated to the public and prescribed bodies by the Elgin County Land Division Committee in July 2026. Elgin County is the Approval Authority for applications considered under Section 53 of the Planning Act. The Municipality of Bayham is a commenting agency and provides a recommendation to the Land Division Committee, including conditions of approval. Consent Application E 16-26 was reviewed by staff with consideration to the Provincial Planning Statement (2024), Elgin County Official Plan, Municipality of Bayham Official Plan, and the Municipality of Bayham Zoning By-law. A summary of the applicable policies and commentary is provided below. Legislation Section(s) Relevance To Application Comments Provincial Planning Statement, 2024 • Permitting and facilitating: all types of residential intensification, including the development and redevelopment of underutilized commercial and institutional sites for residential use, development and introduction of new housing options within previously developed areas • Settlement areas shall be the focus of growth and development. Within settlement areas, growth should be focused in, where applicable, strategic growth areas, including major transit station areas. • All housing options required to meet the social, health, economic and well-being requirements of current and future residents • Partial services shall only be permitted within settlement areas, to allow for infilling and minor rounding out of existing development on partial services provided that site conditions are suitable for the long-term provision of such services with no negative impacts Residential lot creation and intensification is encouraged within settlement areas subject to regulations and appropriate servicing. A privately owned and operated communal well, and publicly owned and operated sanitary sewer system is proposed for both the severed and retained lands each. Section 2.2.1 (b) Housing Section 2.3.1 General Policies for Settlement Area Section 3.6.5 Sewage, Water and Stormwater Elgin County Official Plan Section 6.2 General Policy Section 6.3 • Within the County’s Settlement Area, the primary use of land shall be for the widest range of urban uses The County of Elgin Official Plan permits residential lot creation in Settlement Areas and Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 7 Permitted Uses Section 6.9 Development in Tier II Settlement Areas • Comprehensively develop the land in question, serve as a logical extension to the existing built-up area and minimize the consumption of land to the extent possible encourages residential intensification. The Municipality of Bayham Official Plan Section 4.5.2 Residential • Two-unit dwellings are permitted to ensure diversity of low-density housing • The Municipality supports the redevelopment and residential intensification of lands in the “residential” designation where such lands are underutilized The proposed severance conforms to the Municipality of Bayham Official Plan polices. The subject lands are designated residential, and the Municipality supports residential lot creation in settlement areas. Municipality of Bayham Zoning By-law Village Residential 1 (R1) Applicable Zoning Requirements Proposed Compliance Section 10.3 – Minimum Lot Area 831m² 415.25m² per lot. No, as per A-20/24. Section 10.4 – Minimum Lot Frontage 10m 10.26m Yes. Section 10.5 – Maximum Building Height 8m 8.05m Yes as per A-20/24. Section 10.6 – Maximum Building Coverage 30% ~26.5% Yes. Section 10.8 – Minimum Front Yard Depth 7m 7m Yes. Section 10.9 – Minimum Side Yard Width 1.2m 0m common wall. 1.2m 0m common wall. Yes. Section 10.10 – Minimum Rear 7m 7m Yes. Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 8 Yard Depth Section 4.34.1 – Maximum Driveway Width 14m 7.5m per lot. Yes as per Minor Variance application A-20/24. Section 4.34.1 – Maximum Driveway Coverage 68.5% 73.1% per lot. No as per Minor Variance application A-20/24. Section 4.47.2 – Public Water Supply and Sanitary Sewers No land shall be used in the Village of Straffordville, as shown on Schedule “F”, for commercial, residential, institutional, or industrial uses unless municipal sanitary sewer services are provided and the applicant demonstrates the availability of potable water supply, through accepted testing procedures and provides adequate private potable water supply, for the proposed use, to the satisfaction of the Municipality of Bayham and where required to the satisfaction of Southwestern Public Health. Yes. Yes. • The subject lands will meet all zoning provisions of the Village Residential 1 (R1) zone regulations. The subject lands are part of a minor variance application that has been submitted concurrently with the proposed consent application to permit a reduced lot area and increase driveway coverage maximum as per A-20/24. Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 9 Provincial Planning Statement, 2024 (PPS) Section 2.2.1 Housing Planning authorities shall provide for an appropriate range and mix of housing options and densities to meet projected needs of current and future residents of the regional market area by: b) permitting and facilitating: 2. all types of residential intensification, including the development and redevelopment of underutilized commercial and institutional sites (e.g., shopping malls and plazas) for residential use, development and introduction of new housing options within previously developed areas, and redevelopment, which results in a net increase in residential units in accordance with policy 2.3.1.3. Section 2.3.1.3 General Policies for Settlement Area Planning authorities shall support general intensification and redevelopment to support the achievement of complete communities, including by planning for a range and mix of housing options and prioritizing planning and investment in the necessary infrastructure and public service facilities. Section 3.6.5 Sewage, Water and Stormwater Partial services shall only be permitted in the following circumstances: b) within settlement areas, to allow for infilling and minor rounding out of existing development on partial services provided that site conditions are suitable for the long-term provision of such services with no negative impacts. The proposed severance will result in the establishment of 2 lots (1 new and 1 retained). Both the new and retained lots are intended to remain for residential use as semi-detached dwellings. Partial services are proposed for both the retain and severed lands. The proposal is consistent with the Provincial Planning Statement, as the subject lands are located within a designated Settlement Aea. Settlement Areas are intended to support growth, promote a range of residential intensification opportunities and facilitate the development that is existing and proposed. Elgin County Official Plan Section 6.2 General Policy It is the general policy of this Plan to support the creation of compact and complete communities that provide equitable access to a range of local economic and social opportunities centered around a vibrant main street or commercial core. It is recognized however that achieving this objective is largely anticipated to occur at the local level through the development of detailed policies in local official plans, the preparation of local zoning by-laws, implementation of site plan control, and through community improvement planning. To that end, the County’s primary focus with respect to development within settlement areas shall be the protection of county and provincial interests as established in this Plan and through provincial policy. Otherwise, the County will generally defer to the vision, goals, and objectives of a local official plan with respect to the detailed organization and composition of individual settlement areas when appropriate. Section 6.3 Permitted Uses Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 10 Within the County’s Settlement Areas the primary use of land shall be for the widest possible range of urban uses. Secondary uses within the County’s Settlement Areas include existing or interim Rural Area uses, and existing or interim Natural Resource uses. To that end, it will be at the discretion of local municipalities to establish the scope of land uses permitted in settlement areas within their local official plans and zoning by-laws, subject to the other policies of this Plan. Section 6.9 Development in Tier II Settlement Areas In addition to the protection of urban character, in cases where new development is proposed within a Tier II Settlement Area it shall be demonstrated that new development will: a) comprehensively develop the land in question, serve as a logical extension to the existing built-up area and minimize the consumption of land to the extent possible; The proposed severances are intended to facilitate current and future residential development within the Tier 2 Settlement Area of Straffordville in the Municipality of Bayham. The proposal conforms to the Elgin County Official Plan, which permits the creation of residential lots within Settlement Areas and encourages residential intensification. The severance represents a logical extension of the existing built-up area and is requested to comprehensively develop the land in question. Municipality of Bayham Official Plan Section 4.5.2 Residential 1. Within the areas designated “Residential” on Schedule “B”, “C” and “D”, the primary use of land shall be for single-detached dwellings. Two unit dwellings and seasonal dwellings may also be permitted in order to ensure a diversity of low-density housing types capable of meeting the needs of the Municipality. The dwelling units permitted in the “Residential” designation will be regulated by the Zoning By-law. Single, seasonal residential and semi-detached dwellings and duplexes should target a gross density of twenty (20) units per hectare and shall be serviced with municipal water and sewer services where one or both services are available. 2. The Municipality supports the redevelopment and residential intensification of lands in the “Residential” designation where such lands are being underutilized. Such redevelopment or intensification may consist of the uses outlined in Section 4.5.2.1 of the Plan and must be capable of being serviced with municipal water and sewer services. The proposed severance conforms to the policies of the Municipality of Bayham Official Plan. The severed and retained lands are intended to facilitate the development of an existing, under construction semi-detached dwelling. The Official Plan supports the redevelopment and residential intensification of lands designated “Residential,” particularly where such lands are currently underutilized. Both the retained and severed lots are proposed to be serviced by municipal water and wastewater services. Municipality of Bayham Zoning By-law The proposed severance will result in the establishment of two separate lots. The subject lands are part of a minor variance application that has been submitted concurrently with the proposed consent application to permit a reduced lot area and increase driveway coverage maximum as per A-20/24. Dependent on the approval of the submitted minor variance, both the retained and severed parcels will comply with the provisions of the Village Residential 1 (R1) zone. All other applicable zoning standards and permitted uses are satisfied. CONSULTATION Consent Application E 16-26 was circulated internally for review and comments by Municipal staff. At the Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 11 time of writing this report, the following comments have been received and, where applicable, recommended conditions of approval have been included. Municipality of Bayham: Recommends APPROVAL, subject to conditions. Fire: No comments. CAO: No Comments Building: No comments. Public Works: New updated grading plan identifying grades and water being split between properties and not directed to neighbors property. Laneways measurements need to be identified on the plan as per Zoning By-law 4.34 of a laneway width not more than 50% of frontage. Currently incorrect now as identified on the older site plan. The sanitary capacity is at a limit of which Council should be advised that these one off’s will also impact the capacity limits. Staff would like to refer Council to Reports PS-07/25 and PS-08/26, respectively. These Reports provide Council with an overview of the current WWTP utilization and additional allocated capacity. Given the subdivisions and site plans currently approved or being considered by staff at that time, granted or anticipated planning approvals would trigger future, associated building activity and implied wastewater capacity allocation. This would then bring the WWTP allocation closer to, or over, 90 percent of its design capacity and would place pressure on Bayham to consider the investigation of a WWTP expansion and/or development moratorium. These Reports do not account for any future consent applications and associated wastewater connections because the timing and location of consent applications is difficult to predict. Staff advise that with every new connection added by consent, the WWTP capacity is impacted outside of ongoing subdivision applications and building activity. Waste/Wastewater: No comments. Planning: The subject consent application is associated with Minor Variance application COA-09-26 (Rempel), which seeks relief to further reduce the minimum lot area from 831 m² to 415.25m² and to increase the maximum driveway coverage from 68.5% to 73.1%. It is noted that the minimum lot area and maximum driveway coverage were previously reduced through Minor Variance application A20-24 (Rempel), and the current application seeks additional relief beyond what was previously approved. No further comments have been received at the time of writing. STRATEGIC PLAN Not Applicable. ATTACHMENT 1. Appendix 1 - Applicant Provided sketch RECOMMENDATION THAT Report DS-22-26 regarding the Consent Application E16-26 submitted by Rommie Rempel Friesen/Tracey Pillon-Abbs be received; AND THAT Council recommends that the Elgin County Land Division Committee approve Consent Application E 16-26 which would facilitate the severance of one new parcel from the subject lands Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 12 with a frontage of 10.26 m, a depth of 40.59m, and an area of 415.25m² to create a new residential lot and retain a residential parcel with a frontage of 10.26m, a depth of 40.59m and an area of 415.25m², subject to the following conditions and considerations: 1. That the Owner obtains all necessary permits from the Municipality for the installation of new municipal water and sanitary service connections to the proposed retained lot 2. That the Owner provide a deposited reference plan prepared by an Ontario Land Surveyor, and copies of the registered transfer/deed or electronic registration documentation. 3. That the Owner demonstrate to the satisfaction of the Municipality that adequate municipal water and wastewater servicing capacity is available and can be allocated to the proposed development. Where such capacity and allocation are not available, the consent shall not be deemed complete until a Zoning By-law Amendment applying a Holding (“H”) provision to the subject lands has been approved and the Holding provision has been lifted by the Municipality confirming servicing capacity and allocation. 4. That a grading and drainage plan be submitted and approved to ensure proper drainage for both severed and retained lands to the satisfaction of the Municipality. 5. That the Owner provide confirmation from the County of Elgin respecting road access approval and/or permitting requirements. 6. That cash-in-lieu of parkland dedication be paid in accordance with Section 51.1 of the Planning Act, to the satisfaction of the Municipality. 7. That the owner receive approval for a minor variance application to permit a reduced minimum lot area from 831 m² to 415.25m², and to increase maximum driveway coverage from 68.5% to 73.1% Respectfully Submitted by: Reviewed by: Michela Testani Lorne James Junior Planner, Elgin County Acting Chief Administrative Officer Mat Vaughan Director of Planning and Development, Elgin County Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 13 Appendix 1- Applicant Provided Sketch Staff Report DS-22-26 Rommie Rempel Friesen/Tracey Pillon-Abbs 14 Council received a presentation from the VON Ontario Student Nutrition Program (OSNP), which highlighted the impact of student nutrition programs across Elgin County. The program provides free access to nutritious food in schools, with a focus on fresh fruits and vegetables, whole grains, and dairy products. Representatives shared that 31 schools in Elgin County currently participate in the program, including 25 elementary schools and six secondary schools. More than 10,000 students have access to the program each day, and over 1.8 million meals and snacks have been served during the 2025/2026 school year. The presentation also outlined how the program operates through a partnership between government funding, community support, school fundraising efforts, volunteers, and local partners. Representatives noted that many programs rely heavily on volunteers at the school level, and that volunteer recruitment and retention continue to be one of the biggest challenges facing student nutrition initiatives. Additional priorities discussed included improving infrastructure to better support food preparation and delivery, expanding culturally responsive food options within schools, and strengthening procurement and food delivery systems to help programs remain sustainable and better meet the needs of students across the region. ELGIN COUNTY From the Council Chambers May 26, 2026 Council Meeting VON Ontario Student Nutrition Program Supports More Than 10,000 Elgin County Students Daily Page 1Council Highlights | May 26, 2026 Council awarded the contract for intersection improvements and signalization at Belmont Road (County Road 74) and Seventh Avenue in Belmont to KWS Electrical Services. The project was awarded at a total cost of $463,092.27, inclusive of a $53,000 contingency and testing allowances, and exclusive of HST. Council Awards Contract for Belmont Road and Seventh Avenue Intersection Improvements Page 2Council Highlights | May 26, 2026 The project will introduce traffic signals at the intersection in anticipation of increased pedestrian and vehicle traffic associated with the new Belmont Public School currently under construction on Seventh Avenue. The report also noted that Belmont Road has experienced increased traffic volumes following the announcement of the PowerCo development, along with concerns related to speeding and heavy truck traffic. In addition to the new traffic signals, the project includes civil works on Seventh Avenue approaching the intersection. Those portions of the work will be funded by the Municipality of Central Elgin through a separate funding agreement with the County. A total of six qualified bids were received for the project, with KWS Electrical Services submitting the lowest compliant bid. Construction is expected to begin in mid-June, with substantial completion anticipated by September 2026 ahead of the opening of the new Belmont Public School in January 2027. Council Meeting Council Awards Contract for Belmont Road and Seventh Avenue Intersection Improvements (continued) Council awarded the contract for the reconstruction of Putnam Road (County Road 47) in the community of Avon to Gedco Excavating Ltd. The project was awarded at a total cost of $799,738.25, inclusive of a $50,000 contingency allowance and exclusive of HST. The reconstruction project will take place on Putnam Road from Avon Drive south for approximately 330 metres and includes the replacement of the storm sewer system, roadway, curb, and gutter infrastructure. The project will also include the installation of a gateway entrance feature at the southern boundary of the hamlet to help alert drivers that they are entering a residential area. Engineering design and inspection services for the project are being provided by Spriet Associates, and the project schedule has been coordinated alongside municipal drain improvements in the area. Four qualified bids were submitted for the tender, with Gedco Excavating Ltd. submitting the lowest compliant bid. While the total estimated project cost exceeds the approved capital budget by approximately $80,000, the report notes that the shortfall will be covered through savings and efficiencies realized on other County projects that were tendered below budget. Construction is expected to begin in late June, with substantial completion anticipated by the end of September 2026. For the full Council Agenda, click here. Council Awards Contract for Putnam Road Reconstruction in Avon The Committee of the Whole endorsed the Elgin County Museum Strategic Plan 2026–2030, which will guide Museum operations and priorities over the next four years. The updated plan was developed in-house by Museum staff and aligns with Elgin County’s broader Strategic Plan, while also fulfilling provincial funding requirements under the Community Museum Operating Grant (CMOG). The strategic plan outlines a series of priorities focused on collections development, exhibitions and programming, communications, strategic partnerships, museum partner collaboration, and conservation and maintenance. Key initiatives include expanding access to digitized historical records, enhancing public engagement through interactive exhibitions and educational programming, increasing the Museum’s online presence, and strengthening partnerships with schools, libraries, and community organizations across Elgin County. The plan also establishes performance measures to help evaluate success over time, including visitor numbers, event participation, social media engagement, website traffic, educational program usage, and digitization progress. Staff noted that the recommendations outlined in the plan are intended to be achievable within existing staffing levels and resources while helping position the Museum for continued growth and community engagement beyond 2030. To learn more about the Elgin County Museum Strategic Plan 2026–2030, please click here. Page 3Council Highlights | May 26, 2026 Council Endorses Elgin County Museum Strategic Plan for 2026–2030 Committee of the Whole Elgin County Council approved the Official Plan for the Municipality of Bayham, adopted by Bayham Council in April 2026, with several minor modifications recommended by County planning staff. As the approval authority under the Planning Act, Elgin County is responsible for ensuring municipal partner Official Plans are consistent with the Provincial Planning Statement (PPS) and conform with the Elgin County Official Plan. The updated Official Plan establishes a comprehensive framework to guide future growth, land use planning, and resource protection within Bayham. County staff noted that the Plan is generally well- structured and aligned with provincial and County planning policies, with the requested modifications intended to improve clarity and consistency. One of the primary revisions relates to policies surrounding On-Farm Diversified Uses (OFDUs), including agri-tourism activities such as farm markets and event venues. Staff identified that some sections of the Plan broadly prohibited uses like restaurants, retail, and event-related activities, while other sections permitted them under certain conditions. County Approves Municipality of Bayham Official Plan with Minor Modifications The approved modifications clarify that these uses may be permitted where they remain secondary to the primary agricultural operation and limited in scale, consistent with provincial policy. Additional modifications strengthen implementation policies related to severances and consent applications in agricultural areas by clearly referencing Minimum Distance Separation (MDS) requirements. County staff noted that these updates will improve transparency and usability for applicants and support the long-term viability of agricultural lands and operations within the municipality. Page 4Council Highlights | May 26, 2026 County Approves Municipality of Bayham Official Plan with Minor Modifications (continued) Committee of the Whole The Committee endorsed revisions to reduced speed zones in the communities of New Glasgow, Copenhagen, and Dutton following requests from residents and municipal staff. The recommended changes align with guidelines established by the Transportation Association of Canada (TAC) and will be incorporated into the County’s Speed Limits By-law. In New Glasgow, a new 60 km/h speed zone will be implemented along Talbot Line (County Road 3) after concerns were raised by local residents. County staff noted that the number of driveways and entrances in the area, the lack of cycling infrastructure, and the roadway classification supported the reduced speed limit under TAC guidelines. The new reduced speed zone will extend from 200 metres west of Furnival Road to 430 metres east of Furnival Road. In Copenhagen, the existing reduced speed zone along Imperial Road (County Road 73) will be extended further south following a request from the Township of Malahide to better accommodate new residential development in the area. The revised speed zone will begin 825 metres south of Nova Scotia Line. The Committee also endorsed extending the existing 50 km/h speed zone at the southern limits of Dutton along Currie Road (County Road 8). Staff noted that the village boundary extends further south on the east side of the road, and the proposed change will extend the reduced speed zone by approximately 230 metres to better reflect the populated area and encourage drivers to slow down sooner when entering the village. Committee Endorses Reduced Speed Zones in New Glasgow, Copenhagen and Dutton The Committee reviewed and supported an easement assignment related to wastewater servicing infrastructure connected to Royal Oaks Senior Living Residence and the Elgin Manor wastewater treatment plant. The update follows the sale of the Royal Oaks property to a new corporate entity and ensures the existing servicing agreement and easement arrangements remain in place. Under the agreement, wastewater from Royal Oaks is treated at the Elgin Manor wastewater treatment plant, which also services Elgin Manor and Southwold Public School. The easement allows wastewater infrastructure associated with Royal Oaks to cross County-owned property in order to connect to the treatment plant. The report notes there are no financial impacts to the County, and the existing compensation arrangement for wastewater treatment services will remain unchanged. Page 5Council Highlights | May 26, 2026 Elgin Manor Wastewater Servicing Agreement Updated Following Property Ownership Change Committee of the Whole The Committee supported awarding a new managed IT services contract to Data Perceptions following a competitive Request for Proposal (RFP) process. The three-year agreement would provide a full range of Information Technology support services for Elgin County, including network management, cybersecurity monitoring, technical support, software licensing management, and IT infrastructure planning. County staff noted that the County relies heavily on its Managed Services Provider (MSP) to support day-to-day technology operations across County facilities, including libraries, long-term care homes, and administrative offices. The selected provider will also support IT services delivered to the Municipality of Central Elgin through the County’s shared services arrangement. A total of 16 proposals were received and evaluated through a multi-stage review process that considered technical qualifications, experience, methodology, pricing, and presentations from shortlisted firms. County staff advised that Data Perceptions achieved the highest overall evaluation score and was determined to provide the best overall value to the County. The proposed contract includes an annual fixed cost of $486,033 while Central Elgin participates in the shared service arrangement. Staff indicated that the transition to the new provider is expected to occur over the next several months, with overlap between the current and new providers intended to help ensure continuity of service and a smooth transition for staff and municipal partners. For the full Committee of the Whole Agenda, click here. County Selects New Managed IT Services Provider Following Competitive RFP Process Follow County Projects on Engage Elgin Stay informed about County projects, initiatives, and public engagement opportunities. Visit engageelgin.ca to learn more. Warden Dominique Giguère joined representatives from the Western Ontario Wardens’ Caucus (WOWC) at Queen’s Park to advocate for priorities affecting rural and small urban communities across Southwestern Ontario. Meetings with provincial leaders focused on key issues including infrastructure to support housing growth, sustainable homelessness responses, and regional transit solutions. These discussions help ensure provincial programs and investments reflect the needs of communities like Elgin County. Regional Leaders Gather at Queen’s Park to Advocate for Western Ontario Beyond the Council Chamber Warden Dominique Giguère and Elgin County staff attended the 2026 Great Lakes -St. Lawrence Cities Initiative Annual Conference in Hamilton, where municipal leaders from across Canada and the United States discussed shared priorities related to freshwater protection, infrastructure, and economic growth. As part of the conference, Elgin County was present for the signing of a Memorandum of Understanding between the Western Ontario Wardens’ Caucus and the Great Lakes and St. Lawrence Cities Initiative, strengthening regional collaboration on issues affecting communities across the Great Lakes basin. Advancing Shared Priorities Across the Great Lakes and St. Lawrence Region ElginCounty Elgin County Council Regular Council Meeting Minutes May 26, 2026, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Mike Hentz Councillor Richard Leatham Members Absent: Councillor Andrew Sloan Councillor Todd Noble (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, County Clerk/Manager of Administrative Services Jenna Fentie, Deputy Clerk Stefanie Heide, Executive Performance Coordinator Lindsay King, Policy Planner 1. Meeting Call to Order The meeting was called to order at 9:00 a.m. with Warden Giguere in the chair. 2. Approval of Agenda The County Clerk/Manager of Administrative Services requested that Council consider the addition of two items to the agenda, including a verbal update from the Chief Administrative Officer regarding the process for sharing information with election candidates, and a closed session item regarding a personnel matter under Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees and (d) labour relations or employee negotiations. Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the agenda for the May 26, 2026 County Council Meeting be approved as amended. Motion Carried. 3. Introductions, Recognitions, Memorials None. 4. Adoption of Minutes Moved by: Councillor Leatham Seconded by: Councillor Widner RESOLVED THAT the minutes of the meeting held on May 12, 2026 be adopted. Motion Carried. 5. Disclosure of Pecuniary Interest and the General Nature Thereof Councillor Widner declared a conflict with item 9.2 ENG 26-13 Putnam Road (CR 47) Reconstruction -Avon (Tender No. 2026-T21) - Contract Award. Councillor Widner will not participate in the discussion or vote on this item. 6. Presenting Petitions, Presentations and Delegations 6.1 Laura Bos, Community Development Coordinator, VON - VON Ontario Student Nutrition Program (OSNP) Laura Bos, Community Development Coordinator with VON Ontario, provided a presentation outlining the activities of the VON Ontario Student Nutrition Program and highlighting the program's key strategic priorities. Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT the presentation titled "VON Ontario Student Nutrition Program (OSNP)" from Laura Bos be received and filed. Motion Carried. 7. Motion to Adopt Recommendations from the Committee of the Whole 7.1 Warden Giguere -ADM 26-17 - Recommendations from Committee of the Whole — May 12, 2026 Moved by: Councillor Hentz Seconded by: Councillor Leatham RESOLVED THAT items CW26-47 — CW26-48 from the Committee of the Whole meeting dated May 12, 2026, and the recommendations therein be adopted. Motion Carried. 8. Committee Recommendations None. 9. Reports for Information and Immediate Consideration 9.1 Director of Engineering Services - ENG 26-12 Belmont Road (CR 74) and Seventh Avenue Intersection Improvements and Signalization Tender No. 2026-T15) — Contract Award The Director of Engineering Services presented the report seeking Council's approval to award the contract for the Belmont Road (CR 74) and Seventh Avenue intersection improvements and signalization project, Tender No. 2026-T15, to KWS Electrical Services Ltd. Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Jones RESOLVED THAT KWS Electrical Services be selected to complete the Belmont Road (CR 74) and Seventh Avenue Intersection Improvements 2 and Signalization project, Tender No. 2026-T15 at a total price of 463,092.27 inclusive of a $53,500 contingency and testing allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. Motion Carried. 9.2 Director of Engineering Services - ENG 26-13 Putnam Road (CR 47) Reconstruction -Avon (Tender No. 2026-T21) — Contract Award Councillor Widner declared a conflict with this item. Councillor Widner left the Council Chambers and did not participate in the discussion or vote. The Director of Engineering Services presented the report seeking Council's approval to award the contract for the Putnam Road (CR 47) reconstruction project in Avon, Tender No. 2026-T21, to Gedco Excavating Ltd. Moved by: Councillor Hentz Seconded by: Councillor Leatham RESOLVED THAT Gedco Excavating Ltd. be selected to complete the Putnam Road (CR 47) Reconstruction project, Tender No. 2026-T21 at a total price of $799,738.25 inclusive of a $50,000 contingency allowance and exclusive of HST; and THAT the Warden and Chief Administrative Officer be directed and authorized to sign the contract. Motion Carried. 9.3 Chief Administrative Officer - Process for Sharing Information with Election Candidates Councillor Widner returned to the Council Chambers. The Chief Administrative Officer recommended that any questions received from municipal election candidates during the election period be directed through the County Clerk's office. The Clerk's office will coordinate responses with the appropriate departments and ensure that all responses are distributed to all candidates and sitting members of Council in order to maintain a fair and transparent process. Moved by: Deputy Warden Jones Seconded by: Councillor Couckuyt RESOLVED THAT County Council approve the process for sharing information with election candidates to ensure equal distribution of information. Motion Carried. 10. Council Correspondence Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT Correspondence Items 10.1 - 10.3 be received and filed. Motion Carried. 10.1 Letter from the Ministry of Emergency Preparedness and Response advising that the County of Elgin has satisfied the requirements of 3 the Emergency Management and Civil Protection Act (EMPCA) O. Reg 380104 for 2025 10.2 Western Ontario Wardens' Caucus Media Release - Western Ontario Wardens' Caucus and Great Lakes and St. Lawrence Cities Initiative Formalize Partnership 10.3 Resolution from the Municipality of Central Elgin regarding the Preservation and Adaptive Reuse of the Front Entrance Building at the Former St. Thomas Psychiatric Hospital 10.4 Request from Elgin County Pride to hold a flag raising and proclamation on June 9, 2026 in recognition of Pride Month Moved by: Deputy Warden Jones Seconded by: Councillor Ketchabaw RESOLVED THAT the request from the Elgin County Pride to hold a flag raising and proclamation at the Elgin County Heritage Centre on June 9, 2026 in recognition of Pride Month be approved. Motion Carried. 11. StatementslInquiries by Members None. 12. Closed Meeting Items Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss the following matters under Municipal Act Section 239 (2): Closed Meeting Item #1 - Closed Meeting Minutes - May 12 2026 Closed Meeting Item #2 -Administration Building Lease Renewal - Elgin Federation of Agriculture c) a proposed or pending acquisition or disposition of land by the municipality or local board. Closed Meeting Item #3 - Land Ambulance Contract f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Closed Meeting Item #4 - IT Department d) labour relations or employee negotiations; and (f) advice that is subject to solicitor -client privilege, including communications necessary for that purpose. Closed Meetinq Item #5 - Personnel Matter b) personal matters about an identifiable individual, including municipal or local board employees; and d) labour relations or employee negotiations. Motion Carried. 12.1 Closed Meeting Minutes -May 12, 2026 E 12.2 Director of Engineering Services - ENG 26-14 Administration Building Lease Renewal — Elgin Federation of Agriculture 12.3 Director of Legal Services - LEG 26-05 — Land Ambulance Contract 12.4 Director of Financial Services/Treasurer - FIN — LEG 26-01 — IT Department 12.5 Director of Legal Services - Personnel Matter 13. Motion to Rise and Report Moved by: Deputy Warden Jones Seconded by: Councillor Widner RESOLVED THAT we do now rise and report. Motion Carried. Closed Meeting Item #1 - Closed Meeting Minutes - May 12 2026 Moved by: Councillor Hentz Seconded by: Councillor Leatham RESOLVED THAT the May 12, 2026 Closed Meeting Minutes be adopted. Motion Carried. Closed Meeting Item #2 -Administration Building Lease Renewal - Elgin Federation of Agriculture Moved by: Councillor Ketchabaw Seconded by: Deputy Warden Jones RESOLVED THAT staff proceed as directed. Motion Carried. Closed Meeting Item #3 - Land Ambulance Contract Moved by: Councillor Hentz Seconded by: Councillor Widner RESOLVED THAT the Director of Legal Services and CAO proceed as directed. Motion Carried. Closed Meetinq Item #4 - IT Department Moved by: Deputy Warden Jones Seconded by: Councillor Ketchabaw RESOLVED THAT staff proceed as directed. Motion Carried. Closed Meeting Item #5 - Personnel Matter Moved by: Councillor Leatham Seconded by: Councillor Ketchabaw RESOLVED THAT the Director of Legal Services and the Director of People and Culture proceed as directed. Motion Carried. 14. Consideration of By -Laws 5 15 14.1 By -Law No. 26-24 Confirmation BEING a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the May 26, 2026 Meeting. Moved by: Councillor Hentz Seconded by: Councillor Leatham RESOLVED THAT By -Law No. 26-24 be now read a first, second, and third time and finally passed. Motion Carried. Adjournment Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT we do now adjourn at 11:12 a.m. to meet again on June 9, 2026 at 9:00 a.m. Motion Carried. Katherine Thompson, County Clerk/Manager of Administrative Services. r Dominique Gi ere, Warden. n ElginCounty Elgin County Council Committee of the Whole Meeting Minutes May 26, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguere Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Mike Hentz Councillor Richard Leatham Members Absent: Councillor Andrew Sloan Councillor Todd Noble (with notice) Staff Present: Blaine Parkin, Chief Administrative Officer Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, County Clerk/Manager of Administrative Services Mike Hoogstra, Manager of Purchasing and Risk Jason Warren, Manager of IT Madeleine Howard, Curator Jenna Fentie, Deputy Clerk Stefanie Heide, Executive Performance Coordinator Lindsay King, Policy Planner 1. Meeting Call to Order The meeting was called to order at 11:22 a.m. with Warden Giguere in the chair. 2. Approval of Agenda Resolution Number: CW26-50 Moved by: Councillor Leatham Seconded by: Councillor Ketchabaw RESOLVED THAT the agenda for the May 26, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-51 Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the minutes of the meeting held on May 12, 2026 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof None. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Curator - CCS 26-05 Elgin County Museum Strategic Plan 2026-2030 The Curator and Director of Community and Cultural Services presented the 2026-2030 Strategic Plan for the Elgin County Museum. Resolution Number: CW26-52 Moved by: Deputy Warden Jones Seconded by: Councillor Ketchabaw RESOLVED THAT the Elgin County Museum Strategic Plan 2026-2030 attached to the May 26, 2026 Committee of the Whole report titled "Elgin County Museum Strategic Plan 2026-2030" from the Curator and Director of Community and Cultural Services be hereby adopted. Motion Carried. 6.2 Policy Planner - PLN 26-06 Approval of the Municipality of Bayham Official Plan The Policy Planner presented the report recommending approval of the Municipality of Bayham Official Plan adopted by the Municipality of Bayham Council on April 2, 2026. Resolution Number: CW26-53 Moved by: Councillor Leatham Seconded by: Deputy Warden Jones RESOLVED THAT Elgin County Council, as the approval authority under the Planning Act, approve the Municipality of Bayham Official Plan, adopted by By -Law 2026-019, on April 2, 2026 as modified; and THAT the modifications, as set out in Appendix A to this report form part of the Official Plan as approved; and THAT notice of Council's decision be provided in accordance with the requirements of the Planning Act. Motion Carried. 6.3 Director of Engineering Services - ENG 26-15 Reduced Speed Zones New Glasgow, Copenhagen and Dutton The Director of Engineering Services presented the report seeking approval for revisions to By -Law 26-04 Being a By -Law to Authorize Speed Limits for reduced speed zones on Talbot Line in New Glasgow, on Imperial Road in Copenhagen, and on Currie Road in Dutton. Resolution Number: CW26-54 2 Moved by: Councillor Leatham Seconded by: Councillor Hentz RESOLVED THAT revisions to speed zones as recommended in the report titled "ENG 26-15 Reduced Speed Zones — New Glasgow, Copenhagen and Dutton" be approved; and THAT these revisions be included in an amendment to By-law 26-04 Being a By-law to Authorize Speed Limits and hereby adopted. Motion Carried. 6.4 Director of Legal Services - LEG 26-06 — Elgin Manor WWTP Easement Assignment The Director of Legal Services presented the report recommending authorization of an assignment agreement to account for the transfer of Royal Oaks Senior Living Residence lands from one corporate entity to another. Resolution Number: CW26-55 Moved by: Councillor Hentz Seconded by: Deputy Warden Jones RESOLVED THAT the Warden and CAO be authorized to execute an assignment agreement to transfer the rights and obligations of Diamond Residential Development Corp. in a contract entered into between the County, Diamond Senior Living Corp. and Diamond Residential Corp. dated December 23, 2020 to 1001074563 Ontario Inc. and for the Director of Legal Services to execute any documents necessary to give effect to an easement in gross in favor of 1001074563 Ontario Inc.. Motion Carried. 6.5 Director of Financial Services/Treasurer - FIN 26-03 IT Services — Managed Services Provider (RFP 2026-PO4) — Contract Award The Director of Financial Services/Treasurer presented the report seeking approval to award the contract for managed IT services to Data Perceptions for a three-year term. Resolution Number: CW26-56 Moved by: Deputy Warden Jones Seconded by: Councillor Hentz RESOLVED THAT the contract for Information Technology Services — Managed Services Provider for the County of Elgin be awarded to Data Perceptions for a three-year term at a total cost of $486,033 per year; and THAT the Warden and Chief Administrative Officer be authorized to sign the contract; and THAT the Chief Administrative Officer be authorized to extend the contract for an additional three-year term in accordance with section 7.6 of the Procurement Policy, subject to pricing and satisfactory performance during the initial three-year contract term. Motion Carried. 7. Adjournment Resolution Number: CW26-57 3 Moved by: Councillor Widner Seconded by: Councillor Leatham RESOLVED THAT we do now adjourn at 11:59 a.m. to meet again on June 9, 2026 at 9:30 a.m. Motion Carried. Koq'kP4 kv Vwl Katherine Thompson, Dominique Gigfi6re, County Clerk/Manager of Administrative Services. Warden. rd Council received the County’s 2025 Annual Investment Report, which provides an overview of how County funds were invested throughout 2025 in accordance with provincial regulations. As of December 31, 2025, Elgin County held approximately $45.4 million in investments, including cash and cash equivalents, high-interest savings accounts, and guaranteed investment certificates (GICs). These investments generated more than $1.62 million in interest income during the year. The majority of investment earnings were generated through high-interest savings accounts and GICs, with average rates of return ranging from 2.68 to 3.92 per cent depending on the investment type. Interest revenue supports County operations and contributes to reserve funds that help finance future infrastructure projects and other long-term priorities. ELGIN COUNTY From the Council Chambers June 9, 2026 Council Meeting County Investments Generated $1.6 Million in Interest Income in 2025 Page 1Council Highlights | June 9, 2026 Council received a draft summary of the County’s 2025 financial results and annual report, which provide an overview of operating and capital activities during the year. The report will be updated once the County’s audited financial statements are completed and approved. County operations finished 2025 with a positive year-end performance of approximately $3.0 million. Higher-than-anticipated provincial funding, investment income, and reserve funding contributed to the result, while operating pressures included nursing and personal care costs within the Homes and increased workplace safety obligations. The County’s capital program also reported positive performance. Of the $41.7 million available for capital projects in 2025, approximately $19.9 million was spent during the year, with $15.3 million carried forward to support projects continuing into 2026. The remaining balance was allocated to reserves to support future infrastructure, technology, facility, and long-term care projects. Draft Year-End Report Highlights Strong Financial Performance in 2025 Page 2Council Highlights | June 9, 2026 The report also notes that County reserves increased by approximately $18.2 million in 2025, helping strengthen funding available for future capital investments, infrastructure renewal, growth- related projects, and long-term financial obligations. Council Meeting Draft Year-End Report Highlights Strong Financial Performance in 2025 (continued) Council received the County’s first quarter financial review, which includes a new Balanced Scorecard reporting framework designed to track financial performance, workforce metrics, operational efficiency, and customer service across County departments. The scorecards establish new key performance indicators that will help monitor progress toward departmental goals throughout the year. Based on first quarter results, County staff are forecasting a year-end operating surplus of approximately $571,000, offset by a projected capital deficit of approximately $1.2 million. The combined forecast suggests the County could face an overall year-end deficit of approximately $632,000, largely due to anticipated capital project pressures. The report notes that operating revenues are currently projected below budget, primarily due to lower-than-anticipated planning revenues, while wages and benefits across most departments are forecast to remain below budget. Staff also identified potential capital cost pressures related to significant increases in asphalt cement prices, which may affect some transportation projects during the 2026 construction season. In addition to financial results, the new scorecards highlight operational activity across the organization. Early results show strong engagement with County communication channels, increased use of Engage Elgin, significant tourism and economic development outreach, and continued progress on infrastructure, emergency management, library, and community service initiatives. County Reviews First Quarter Financial Results and New Performance Scorecards Council received an operational overview of Medavie EMS Elgin Ontario (MEMSEO), which provides paramedic services across Elgin County and the City of St. Thomas. The report outlined current service delivery, staffing, and recent trends in emergency call volumes. Medavie EMS Operational Update Highlights Growing Demand for Paramedic Services In 2025, MEMSEO responded to 12,933 calls for service, in addition to more than 4,000 ambulance standby activities completed to maintain emergency coverage and support partner agencies. Since the addition of a new Bayham ambulance in 2023, call volumes have increased by 16.4 per cent. Falls, shortness of breath, and chest pain were the most common reasons for dispatch, accounting for approximately 40 per cent of all calls. During the first quarter of 2026, paramedics responded to 3,280 calls for service. Nearly 60 per cent of those calls were classified as Code 4, or life-or-limb emergencies requiring the highest level of response. The report also noted that demand for service remains highest in the St. Thomas area, with the Edward Street and Shaw Valley stations accounting for more than 70 per cent of all calls during the first quarter. Despite increasing demand, MEMSEO continues to meet or exceed most provincial response time targets for emergency calls. The service operates from seven stations across Elgin County and St. Thomas and is supported by transport vehicles, command resources, and community paramedicine programs. For the full Council Agenda, click here. Page 3Council Highlights | June 9, 2026 Medavie EMS Operational Update Highlights Growing Demand for Paramedic Services (continued) Council Meeting The Committee of the Whole received a presentation from the Elgin St. Thomas Age Friendly Committee and reviewed the updated Elgin St. Thomas Age Friendly Strategy, which will be used as a planning resource to help guide services, programs, and initiatives that support older adults across the region. The updated strategy was informed by a community needs assessment completed in 2025, which included surveys, focus groups, and interviews with older adults, caregivers, and community partners. The assessment identified five key areas of focus: healthcare, housing, social and community connections, transportation, and outdoor spaces and buildings. Age Friendly Strategy Updated to Support Older Adults Across Elgin and St. Thomas Committee of the Whole Key priorities identified in the strategy include improving access to healthcare and home supports, expanding housing options that support aging in place, reducing social isolation, enhancing transportation options, and ensuring public spaces remain accessible and welcoming for older adults. The updated strategy builds on work that recently earned recognition from the Ontario Ministry for Seniors and Accessibility, which designated Elgin County and the City of St. Thomas as age- friendly communities. The strategy will continue to serve as a roadmap for collaboration among municipalities, community organizations, and service providers working to improve quality of life for older adults throughout the region. Page 4Council Highlights | June 9, 2026 Age Friendly Strategy Updated to Support Older Adults Across Elgin and St. Thomas (continued) Committee of the Whole The Committee recommended draft approval for a proposed residential subdivision in the Township of Southwold. Located at 9210 Union Road in the Village of Shedden, the development would be situated east of Union Road between Fairground Street and Teetzel Street on lands designated for residential growth within the community. Draft Approval Granted for 161-Unit Residential Development in Shedden The proposed subdivision includes a total of 161 residential units consisting of 105 townhouse units and 56 apartment units across four residential blocks. The development would also include private roads, pedestrian connections, and supporting municipal infrastructure. The application was reviewed against provincial planning policies and the County and Township official plans. County planning staff concluded that the proposal supports planned residential growth within the Shedden settlement area and conforms to applicable planning requirements. As part of the approval process, the development will be required to satisfy a number of conditions related to servicing, stormwater management, transportation infrastructure, utility connections, and other technical requirements before final approval can be granted. The Committee of the Whole recommended draft approval for a proposed residential subdivision at 10141 Talbotville Gore Road in the Township of Southwold. Located within the Talbotville settlement area, the proposal would extend Cedarvale Lane and create two additional residential building lots while retaining the existing home on the property. To accommodate the development, Cedarvale Lane would be extended approximately 31.5 metres to provide road frontage and municipal servicing for the new lots. Water, sanitary sewer, and stormwater infrastructure would be extended as part of the project. The subject property is located within the Talbotville settlement area and is designated for residential development under the Township of Southwold Official Plan. County planning staff concluded that the proposal represents a logical extension of the existing residential neighbourhood and conforms to applicable provincial, County, and Township planning policies. No public concerns were raised during the circulation of the application. Page 5Council Highlights | June 9, 2026 Draft Approval Recommended for Two-Lot Residential Development in Talbotville Committee of the Whole The Committee endorsed updates to the County’s Procedural By-law, which governs how Council and Committee of the Whole meetings are conducted. The proposed changes are intended to clarify meeting procedures and reflect lessons learned following the implementation of the County’s revised meeting structure in 2025. Several updates would provide additional clarity regarding Committee of the Whole procedures, including how recommendations are forwarded to Council, how amendments to motions are handled, and how supplementary information may be provided to Council after a recommendation has been made. The proposed revisions would also clarify opportunities for public participation at Committee of the Whole meetings. Members of the public would continue to be able to speak to reports under consideration; however, the updated by-law would distinguish these comments from formal delegations and establish additional guidelines regarding presentations and supporting materials. The updates are considered minor administrative changes intended to improve clarity, consistency, and transparency in Council’s decision-making processes. If approved by Council, the revised Procedural By-law will be posted on the County’s website and shared with local municipal partners. For the full Committee of the Whole Agenda, click here. Updates Proposed for County Council Procedural By-law Follow County Projects on Engage Elgin Stay informed about County projects, initiatives, and public engagement opportunities. Visit engageelgin.ca to learn more. On June 9, Warden Dominique Giguère presented Wendy MacMillan with the 2026 Senior of the Year Award on behalf of Ontario's Ministry for Seniors and Accessibility. Since moving to Port Stanley in 2014, Wendy has dedicated countless hours to strengthening her community through volunteer service. Her contributions include serving with the Port Stanley Village Association, supporting the Elgin St. Thomas Age Friendly Committee, and helping advance initiatives that enhance the lives of older adults across the region. As Co-Chair of the Elgin St. Thomas Age Friendly Committee, Wendy has played a key role in advancing age-friendly initiatives, mentoring new members, and fostering collaboration among community partners. She is also a dedicated GrandPal volunteer, helping create meaningful connections between generations through local schools. The Senior of the Year Award recognizes Wendy's outstanding commitment to volunteerism and her lasting contributions to communities throughout Elgin County and the City of St. Thomas. Regional Leaders Gather at Queen’s Park to Advocate for Western Ontario Beyond the Council Chamber Medical students from the Schulich School of Medicine & Dentistry recently visited St. Thomas-Elgin as part of Discovery Week 2026. Through the Health Recruitment Partnership, students gained hands-on experience at St. Thomas Elgin General Hospital while exploring the communities, amenities, and opportunities that make the region a great place to live and work. By introducing future physicians to St. Thomas-Elgin early in their medical education, the program helps build connections that may encourage them to return and practice locally in the future. Thank you to the Health Recruitment Partnership, community hosts, and volunteers who helped make this year's program a success. Discovery Week 2026 Showcases St. Thomas-Elgin to Future Physicians FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of May 6, 2026 Approved June 3, 2026 Members in attendance: Doug Brunton, Chair Norfolk County Chris Van Paassen, Vice-Chair Norfolk County Dave Beres Town of Tillsonburg Robert Chambers County of Brant Michael Columbus Norfolk County Ed Ketchabaw Municipality of Bayham/Township of Malahide Debera McKeen Haldimand County Jim Palmer Township of Norwich Peter Ypma Township of South-West Oxford Regrets: Shelley Ann Bentley Haldimand County Tom Masschaele Norfolk County Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, May 6, 2026. 2. Additional Agenda Items Peter Ypma, brought forward an additional item to the agenda. A-62/26 Moved by M. Columbus Seconded by P. Ypma THAT the LPRCA Board of Directors add an Item to discuss; Community Living Tillsonburg – All Season Firestarters, under New Business as item 10(g) to the May 6, 2026 agenda. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 2 - 3. Approval of the Agenda A-63/26 Moved by J. Palmer Seconded by D. McKeen THAT the LPRCA Board of Directors approves the agenda as amended. Carried 4. Declaration of Conflicts of Interest None. 5. Minutes of the Previous Meeting a) Board of Directors Hearing Board Meeting of April 1, 2026 A-64/26 Moved by E. Ketchabaw Seconded by D. Beres THAT the minutes of the LPRCA Board of Directors Hearing Board meeting held April 1, 2026 be adopted as circulated. Carried b) Board of Directors Meeting of April 1, 2026 A-65/26 Moved by D. Beres Seconded by D. McKeen THAT the minutes of the LPRCA Board of Directors Meeting held April 1, 2026 be adopted as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Review of Committee Minutes a) Backus Museum Committee Meeting – December 18, 2025 Mike Columbus asked staff about vacancies on the Backus Museum Committee and the terms of service for members. Staff informed the Board that there were community member vacancies and that under the Terms of Reference, committee members could only serve six years and could not return afterwards. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 3 - A-66/26 Moved by J. Palmer Seconded by M. Columbus THAT the Backus Museum Committee Meeting minutes of December 18, 2025 be received as information Carried 8. Correspondence A-67/26 Moved by P. Ypma Seconded by D. McKeen THAT the correspondences outlined in the Board of Directors agenda of May 6, 2026 be received as information. Carried 9. Development Applications a) Section 28 Regulations Approved Permits (L. Mauthe) Leigh-Anne Mauthe presented the report. Leigh-Anne Mauthe noted that permit #61/26 had an error and was “Haldimand County” not “Norfolk County”. There were no questions. A-68/26 Moved by D. Beres Seconded by M. Columbus THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated May 6, 2026 as information. Carried 10. New Business a) General Manager’s Report (J. Maxwell) Judy Maxwell presented the report, highlighting the 3rd place win for the Backus Grist Mill in the Next Great Save competition and informing the Board of Cranberry Creek Garden’s generous $1,000 donation to further the Mill repairs. Dave Beres asked staff where the funds of the prize money were going towards. Judy Maxwell informed the Board that the funds will go towards the engineering report and the fix of the drainage issue around the Mill. Dave Beres asked staff if the Mill would be open for tours in 2026. Judy Maxwell informed the FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 4 - Board that the Mill will remain closed in 2026, but staff have developed programming and interpretation outside of the Grist Mill to still allow for visitors to learn about and experience the history. A-69/26 Moved by D. Beres Seconded by E. Ketchabaw THAT the LPRCA Board of Directors receives the General Manager’s Report for April 2026 as information. Carried b) Q1 Financial Report (A. LeDuc) Aaron LeDuc presented the report. Mike Columbus asked staff about the change in the campground’s revenue between 2025 and 2026. Aaron LeDuc informed the Board the difference was mainly timing of whether payments were received in full prior to March 31st or after. A-70/26 Moved by J. Palmer Seconded by D. McKeen THAT the LPRCA Board of Directors receives the Q1 Financial Report – March 31, 2026 for the period up to and including March 31, 2026 as information. Carried c) Ecological Survey for Selected LPRCA Properties (J. Maxwell) Judy Maxwell presented the report. Peter Ypma asked staff how often these surveys are done. Judy Maxwell informed the Board that there was no set timeframe, however best forestry management practice for managed forests advises that surveys are done regularly. The data from these surveys are informative as well with good information on invasive species and the composition of the forest tracts. A-71/26 Moved by M. Columbus Seconded by E. Ketchabaw THAT the LPRCA Board of Directors receives the Ecological Survey report as information. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 5 - d) Bill 97 – Schedule 3 – Conservation Authorities Act & Transitions Committee Appointments (J. Maxwell) Judy Maxwell presented the report. Dave Beres asked staff what the composition of these transition committees will be and if these appointees will continue into the next year. Judy Maxwell informed the Board that there would be two members from each prior Conservation Authority and a project executive who will become the CAO of the new Regional Conservation Authority, totaling nine people on the committee. The committee will be dissolved February 1st when the new Regional Conservation Authority forms. Chris Van Paassen asked staff how much negotiation powers these committees will have. Judy Maxwell informed that Board that it is unclear at this time what the regulations will be and how much input each committee will have in the amalgamation. Robert Chambers asked if the members on the new Board will be based on population of municipality and noted that could lead to a very large Board. Judy Maxwell informed that Board that at this time it appears the new Board will have at least 1 representative from participating municipalities; the Board will be around 20 people; and that the Board may be determined by population for the extra seats, but this is not confirmed. Peter Ypma asked staff what will happen if the Chair of LPRCA, who is appointed to the committee, is not re-elected in October. Staff informed the Board that each Board Member will be on the LPRCA Board until the municipality appoints someone new. Current members are all on the LPRCA Board post-election until a new appointment is made to the new board in February. A-72/26 Moved by D. Beres Seconded by D. McKeen THAT the LPRCA Board of Directors receives the Bill 97 – An Act to implement Budget measures, to enact, amend or repeal various statutes and to revoke various regulations, 2026, Schedule 3, Conservation Authorities Act report as information, AND, THAT the LPRCA Board of Directors appoints the Board Chair, Doug Brunton, and the General Manager, Judy Maxwell, to the transition committee as per Bill 97 – An Act to implement Budget measures, to enact, amend or repeal various statutes and to revoke various regulations, 2026, Schedule 3, Conservation Authorities Act Section 1.6(2). Carried e) Eastern Lake Erie Regional Conservation Authority Transition Update (J. Maxwell) Judy Maxwell presented the report. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 6 - Dave Beres noted his great trust in the LPRCA organization to handle the changes. Doug Brunton and Chris Van Paassen noted that good discussions were had between the four Conservation Authorities and there was a good sense of this being a merger not a takeover. A-73/26 Moved by P. Ypma Seconded by E. Ketchabaw THAT the LPRCA Board of Directors receives the Eastern Lake Erie Regional Conservation Authority Transition Update report as information; AND, THAT the LPRCA Board of Directors endorses the Eastern Lake Erie Regional Conservation Authority Guiding Principles for Transition. Carried f) Minister’s Direction, May 1, 2026 (J. Maxwell Judy Maxwell presented the report. Judy Maxwell noted that none of the directions will affect LPRCA operations. Chris Van Paassen noted that none of directions were a surprise and it was known they were coming down. A-74/26 Moved by M. Columbus Seconded by E. Ketchabaw THAT the LPRCA Board of Directors receives the Minister’s direction under section 1.14 of the Conservation Authorities Act (re: temporary restrictions) report as information. Carried g) Community Living Tillsonburg – Firestarter (Peter Ypma) Peter Ypma brought forward a presentation about Community Living Tillsonburg, an organization which provides supports for people with cognitive disabilities and provide employment. One of those employment opportunities is the creation of small cup Firestarters, which help to start campfires. The cups are $2 a piece and can burn for up to 20 minutes. The cups are made of solid wood pieces and some wax. Peter Ypma indicated that Kettle Creek CA started selling the Firestarters last year and had good results. The cases of 40 sell for $80 a case. The Board of Directors directs staff to look into the purchase of the firestarters for each park to be sold to campers. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 7 - 11. Closed Meeting The Board entered closed session at 7:26 p.m. A-75/26 Moved by J. Palmer Seconded by E. Ketchabaw THAT the LPRCA Board of Directors does now enter into a closed session to discuss: • Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority Carried The Board reconvened in open session at 7:29 p.m. The closed Hearing meeting minutes and Board of Director meeting minutes of April 1, 2026 were approved in the closed session. Next meeting: June 3, 2026, Board of Directors Meeting Adjournment The Chair adjourned the meeting at 7:30 p.m. Doug Brunton Judy Maxwell Chair General Manager/Secretary-Treasurer Sent via email June 19, 2026 Lorne James, Acting CAO, ljames@bayham.on.ca Re: Joint Statement on Conservation Authority Amalgamation Dear Mr. James, In accordance with recent changes to the Conservation Authorities Act, Ontario’s 36 conservation authorities will amalgamate into 9 regional conservation authorities on February 1, 2027. Locally, Long Point Region Conservation Authority (LPRCA), Kettle Creek Conservation Authority (KCCA), Catfish Creek Conservation Authority (CCCA), and Grand River Conservation Authority (GRCA) will be consolidated into what will be known as the Eastern Lake Erie Regional Conservation Authority. The newly formed Ontario Provincial Conservation Agency will be overseeing the transition and is in the process of appointing a project executive to chair a transition committee. The transition committee will consist of the General Manager/CAO and one elected board member from each of the amalgamating conservation authorities. The transition committee is not expected to convene until late summer. In the meantime, the Chairs of LPRCA, KCCA, CCCA, and GRCA have collaborated on a joint statement, attached, that demonstrates a commitment to navigating this moment with as much openness and transparency as possible. To this end, each Board has adopted the attached “Guiding Principles of Transition” to help inform the transition. The principles are not listed in order of priority but rather are all viewed as essential to a successful transition. For your information, the joint statement and “Guiding Principles for Transition” documents are attached. Sincerely, Judy Maxwell General Manager CC. Leean Walsh, Legislative & Communications Clerk, lwalsh@bayham.on.caAttached: Joint Statement on Conservation Authority Amalgamation Guiding Principles for Transition Joint Statement on Conservation Authority Amalgamation In accordance with recent changes to the Conservation Authorities Act, Ontario’s 36 conservation authorities will amalgamate into 9 regional conservation authorities on February 1, 2027. Locally, Grand River Conservation Authority (GRCA), Long Point Region Conservation Authority (LPRCA), Catfish Creek Conservation Authority (CCCA) and Kettle Creek Conservation Authority (KCCA) are preparing to merge into what will be known as the Eastern Lake Erie Regional Conservation Authority. By June 30, 2026, each respective Board of Directors is required to appoint two representatives, the General Manager/CAO and one elected board member, to a Transition Committee. The Ontario Provincial Conservation Agency will oversee the transition and appoint a project executive to chair the transition committee. The committee is expected to convene in late summer. As leaders of four separate conservation authorities, we value the local connections with landowners, community groups and member municipalities that have shaped our history and defined our individual successes. As we prepare for a future together, we are committed to navigating this moment with as much openness and transparency as possible. Navigating change always brings a certain level of uncertainty. However, as leaders we recognize a responsibility to look ahead to a future that can build upon our shared achievements. Therefore, the Chairs, Vice Chairs and General Managers of our four organizations have already begun to meet to share information and identify what must not change. All four CAs have now approved the attached “Guiding Principles for Transition”. The document outlines seven high-level principles intended to guide the transition: Accountable and Transparent Governance Fiscal Responsibility Commitment to Workforce Stability and Talent Retention Service Excellence Risk Management and Business Continuity Watershed-Based Science Informed Management Transparency, Trust and Clear Communication The principles are not listed in order of priority. Rather all are seen as essential components of a successful transition. We are committed to shaping the identity of the new Eastern Lake Erie Regional Conservation Authority based on the same commitment to science, local knowledge and strong partnerships that have defined conservation authorities for over 80 years. There is no doubt that this is a pivotal moment in our individual and collective histories. Our goal as leaders is to work with the province, staff, the public and our member municipalities to ensure that the new Eastern Lake Erie Regional Conservation Authority is established on a path of continuous improvement. Doug Brunton LPRCA Chair John Challinor II GRCA Chair Morgaine Griffin CCCA Chair Todd Noble KCCA Chair 1 2 3 4 5 6 7 Eastern Lake Erie Regional Conservation Authority Guiding Principles for Transition Establish a governance model that is effective, accountable, transparent, and inclusive of all participating municipalities and compliant with provincial legislation. Over the past 80 years, Conservation Authorities have balanced fiscal responsibility with high-quality, locally responsive services. That success is rooted in a deep local knowledge and upheld by local connections with landowners, community groups and member municipalities. The consolidated authority should continue to be guided by science, local knowledge, and strong partnerships to protect people, property, and the natural environment. Throughout this process, protecting staff and supporting a transition that respects municipal contributions and maintains public trust for all communities served should be a top priority. Successful consolidation will need to respect the past, while building upon shared achievements to create a unified region capable of delivering enhanced programs and services, advancing integrated watershed management and strengthening community partnerships across the region. The principles are not listed in order of priority. Each principle is essential and collectively provide a framework for the future. Accountable and Transparent Governance Develop a transition plan that is fiscally responsible that protects short-term stability and long- term sustainability. Fiscal Responsibility Prioritize the well being, retention, and fair treatment of all staff throughout the consolidation process. Commitment to Workforce Stability and Talent Retention Ensure that communities continue to receive high-quality, locally responsive programs and services. Service Excellence Ensure uninterrupted delivery of critical services while carefully managing risks associated with organizational change. Risk Management and Business Continuity Ensure consolidation does not dilute the watershed-based approach that defines Conservation Authorities. Watershed-Based Science Informed Management Transparent communication is critical for maintaining confidence among staff, municipalities and the public. Transparency, Trust and Clear Communication 426 Brant Street  P.O Box 5013  Burlington  Ontario  L7R 3Z6  www.burlington.ca 905 -335-76 00 ext. 7490 Mike.derond@burlington.ca June 16, 2026 SUBJECT: Information on the new Development Charge Reduction Program (FIN-06-26) Please be advised that at its Special Council meeting held Monday, June 15, 2026, the Council of the City of Burlington approved the following resolution: Whereas on March 30, 2026, the federal and provincial government signed the Canada-Ontario Partnership to Build agreement to support the shared goals of building more homes faster, making housing more affordable and accelerating key infrastructure projects to protect jobs and help communities grow, and the agreement included $8.8 billion in federal and provincial funding over 10 years to support housing-enabling infrastructure investments for municipalities; and Whereas on June 1, 2026, the Province released information on the Development Charge Reduction Program, including details on the application process, eligibility and assessment criteria and funding requirements; and Whereas municipalities had limited opportunity to provide input on the program design prior to its release, despite the commitment of up to $8.8 billion for housing enabling infrastructure representing a significant investment in municipal infrastructure and housing priorities; and Whereas eligible projects must primarily enable the construction of new housing units, accelerate the delivery and implementation of shovel-ready infrastructure projects in the municipality’s DC background study and capital plan, begin construction by July 31, 2030, and be complete by October 31, 2035; and Whereas applications will also be assessed based on the percentage of committed DC rate reduction, the number of housing units projected to be built as a result of the proposed DC relief, and the municipality’s financial contribution, with at least 10 per cent of eligible project costs to be funded by the municipality; and Whereas the City supports the objectives of the Canada-Ontario Partnership to Build and recognizes the importance of senior government investment in housing-enabling infrastructure; and 426 Brant Street  P.O Box 5013  Burlington  Ontario  L7R 3Z6  www.burlington.ca Whereas the City has already taken significant Council-approved actions to reduce its DC rates, which are among the lowest in Halton Region and low compared to other GTHA municipalities, and has also used other municipal and planning tools, including the City of Burlington Housing Community Improvement Plan, to support housing supply, affordability and complete communities; and Whereas the current DCRP design, including the requirement for an across- the-board 30 per cent to 50 per cent residential DC reduction, the minimum municipal contribution requirement, the March 30, 2026 measurement date and the absence of a mechanism to cap municipal exposure, presents significant municipal financial exposure; and Whereas in addition to the risk that the program could result in a subsidy from City taxes, there does not appear to be consideration given to early and creative actions already enacted by municipalities to support the creation of new housing while also meeting specific housing targets and goals to deliver complete communities; and Whereas a number of Council-approved actions have been implemented that support the creation of housing and do not impact the tax base, including: • Staff-driven initiative to reduce the proposed DC rates to mitigate the proposed increase in the DC Background Study that has been in effect since June 2024, resulting in residential DC rates being reduced by 28 per cent and non-residential DC rates being reduced by 32 per cent; • Development of the City’s first Affordable Rental Housing Community Improvement Plan, including 10 programs in 2025; • Amendments to the Affordable Rental Housing Community Improvement Plan in May 2026 to broaden the scope of the CIP and develop a suite of new temporary programs in the now named City of Burlington Housing Community Improvement Plan, approved in May 2026 and currently within the appeal period, including DC grant programs to incentivize purpose-built rental units and ownership units with criteria related to built form, bedroom numbers and unit size, including within midrise and tall buildings, as well as other temporary programs including a Missing Middle Municipal Fee Waiver, Tax Increment Equivalent Grants and Accessible Design Grant; • Modernized Official Plan policies and associated Residential Zoning By-law to support the creation of new residential units; • Completion of all Housing Accelerator Fund Action Plan items; and 426 Brant Street  P.O Box 5013  Burlington  Ontario  L7R 3Z6  www.burlington.ca Whereas in considering the DCRP, staff also note that Council recently reviewed options to support housing through development-related financial incentives, and through that work, broad DC reductions were identified as presenting financial and implementation risks, including reduced flexibility in future DC by-law updates, limitations in targeting specific housing policy objectives and pressure on tax-supported funding sources; and Whereas Council ultimately approved amendments to the City’s housing- related Community Improvement Plan as a more targeted, temporary and controlled approach to supporting housing while protecting existing taxpayers; Therefore, be it resolved that staff submit a list of projects and apply to the Development Charge Reduction Program on the basis that, through the application, the City requests to receive credit for: 1. The significant development charge reductions for new residential units, being 28 per cent, already made and in effect; and 2. The development charge exemptions available for a broad range of housing through the amended Community Improvement Plan; and 3. The City’s 10 per cent portion being eliminated or funded from non-tax- supported sources, including Housing Accelerator Fund funding and development charges; Therefore, be it further resolved that the CAO provide an accompanying letter to the City of Burlington’s application under the DCRP detailing these considerations and requesting that the Ministry of Municipal Affairs and Housing and Housing, Infrastructure and Communities Canada evaluate program applications with fair consideration for previous municipal actions to reduce DCs and provide flexibility in working with municipalities to ensure successful program implementation; Therefore, be it further resolved that a copy of this motion be shared with the Premier, the Minister of Municipal Affairs and Housing, the Minister of Finance, Halton Regional Council, all Ontario municipalities, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities. Sincerely, Mike de Rond City Clerk, Director of Legislative Services REPORT CLERK TO: Mayor & Members of Council FROM: Leann Walsh, Legislative & Communications Clerk DATE: June 25, 2026 REPORT: CL-06/26 SUBJECT: 2026 MUNICIPAL ASSISTANCE REQUESTS – SECOND INTAKE BACKGROUND Bayham community groups apply to Council annually to request use of municipal property, road closures, materials, facility rental relief, and funding to host community events. The process for this is outlined in the Municipal Assistance for Community Events Policy, adopted by By-law No. 2024-018. At the January 6, 2026 Special Operating Budget Meeting, Council allocated $9,000 to the Municipal Assistance line. The first intake of applications was presented to Council at the February 19, 2026 Council meeting, whereas the total amount approved at that time was $7000. DISCUSSION The second intake of applications for 2026 Municipal Assistance closed on May 31, 2026. This Report outlines the requests for consideration in order of date of event: 100th Anniversary of the Royal Canadian Legion Who: Royal Canadian Legion Branch 524 Date: July 18, 2026 Time: 10:00 am – 6:00 pm Facility Use: No (Port Burwell Legion) Road Closures: Yes (Parade) Materials: Yes - Safety Cones (10) Funding: Yes - $800 Facility Rental Relief: No Hydro: No Port Burwell Firefighters Pancake Breakfast Who: Port Burwell Firefighters Association Date: August 2, 2026 Time: 8:00 am – 12:00 am Facility Use: Yes (Port Burwell Fire Hall) Road Closures: No Materials: Picnic tables (15) Funding: No Facility Rental Relief: No Hydro: No Kids Halloween Bingo Who: Vienna Lions Club Date: October 18, 2026 Time: 1:00 pm – 3:00 pm Facility Use: No (Vienna Lions Community Centre) Road Closures: No Materials: Picnic tables (20) Funding: Yes - $1000 Facility Rental Relief: No Hydro: No Remembrance Day Parade and Service - Vienna Who: Royal Canadian Legion Branch 524 Date: November 8, 2026 Time: 11:00 am – 12:00 am Facility Use: Yes (Vienna Cenotaph) Road Closures: Yes (Partial) Materials: Yes – Safety Cones (10) Funding: No Facility Rental Relief: No Hydro: No Remembrance Day Parade and Service – Port Burwell Who: Royal Canadian Legion Branch 524 Date: November 8, 2026 Time: 12:30 am – 1:00 am Facility Use: Yes (Port Burwell Cenotaph) Road Closures: Yes (Parade) Materials: No Funding: No Facility Rental Relief: No Hydro: Yes (Public address system) Port Burwell Santa Claus Parade Who: Bayham Beachfest Committee Date: December 5, 2026 Time: 6:00 pm – 8:00 pm Facility Use: Yes (Port Burwell Marine Museum) Road Closures: Yes (Parade) Materials: No Funding: Yes - $2000 Facility Rental Relief: No Hydro: No Staff Comments Council will note that Watermelon Fest and the EarlyON playgroup for the SCC location have still not been applied for, as construction timelines are expected to affect both of these events. Staff have no concerns in principle to the above-noted requests for facility use, materials, and road closures. Staff do wish to point out a new field from the application form for groups to identify if they are requesting use of hydro. Upon approval of the requests, staff will work further with the organizers for the confirmation/delivery of materials and road closures and where applicable, County approval will be sought. Deposits and proof of insurance will be required prior to the delivery of materials. Alan Bushell, Clerk provided the following comments: The Municipal Assistance program is a positive initiative, it however comes with a high administrative commitment. The dual intake system meant to empower straggling applications, essentially doubles the workload, with limited benefit. The $2,000 remaining for dissemination in the second intake may not justify the costs incurred to administrate and consider. It is also possible that separate intakes create a two-tier system where amounts awarded may not reflect a fair balance and instead be something to be gamed or involve luck. In addition, the practice of using all the budgeted funds while also identifying the budget line as a reserve for OPP assistance may eventually incur variances. It is the Clerk’s opinion that in the future funds be allocated during the first intake, which is described as permitted in the policy. It is also suggested that during a future review of the policy, that Council be permitted to by resolution set pre-approved entities for non-financial assistance, requiring Council input only if it is a new or one off event, or is requesting money. The applications received are all submitted with the intent of community betterment, making a choice between them very hard. The general concepts I have used to recommend actions are fairness to applicants in phase 1, the significance of the event, and staff input regarding resource availability. Specific metrics in the Clerks Recommendation are as follows: - All non-financial requests be approved. - A cap be implemented of 80% in line with the first intake. - In-kind support provided by the Municipality may be considered when selecting cash recipients. - Previous decisions - Comprehensive view of the unique communities Clerks recommendations for the second intake are: THAT Report CL-06/26 re 2026 Municipal Assistance Requests – Second Intake be received for information; AND THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT the following funding be granted: Option 1 – Only Intake 2 Considered. *100th Anniversary getting the maximum 80% with the Port Burwell Santa Clause Parade getting the remaining funds.* • 100th Anniversary – Royal Canadian Legion – Branch 524 Port Burwell - $640 • Port Burwell Santa Clause Parade - $1360 Option 2 – Only Intake 2, all approved, all equal weighted. *Removing the filter of perceived benefit to the community, and not considering perceived gaming the system, by taking the “it doesn’t hurt to ask” approach. * • 100th Anniversary – Royal Canadian Legion – Branch 524 Port Burwell - $421.06 • Port Burwell Santa Clause Parade - $1052.63 • Kids Halloween Bingo - $526.31 Option 3 – Comprehensive fairness to intakes, similar events, and previous decisions. *Straffordville Santa Clause Parade did not apply for funding but had been previously rejected, likely dissuading the request this year. The Clerk acknowledges this is an abnormal suggestion not based on common practice and that the policy in place does not speak to this scenario but may be keeping with community values. * • 100th Anniversary – Royal Canadian Legion – Branch 524 Port Burwell - $640 • Port Burwell Santa Clause Parade - $680 • Straffordville Santa Clause Parade - $680 AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. Funding Requests The total funding requests from the first intake of applications was reported as $8,750, however Council prorated funding to a total of $7000. As noted above, $9,000 was budgeted for Municipal Assistance in 2026. The total funding request for the second intake of applications is $3800. It is within Council’s sole discretion if Council wishes to allocate any remainder funds in whole, in part, or at all to any of the noted requests, but is reminded there is only $2000 remaining from the first intake of applications earlier this year. Additional costs may also arise for OPP traffic control and road closures, which will come from the Municipal Assistance budget line if required. Currently, staff time and facility rental relief is not reflected in this budget line. STRATEGIC PLAN 2.1: Quality of Life > To work collaboratively with community organizations and others in ensuring the availability of diverse range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham’s valued quality of life. Initiative(s): Not applicable. ATTACHMENTS 1. 2026 Municipal Assistance Event Applications – Second Intake RECOMMENDATION THAT Report CL-06/26 re 2026 Municipal Assistance Requests – Second Intake be received for information; AND THAT Council provide direction on the approvals of the event requests and funding. Respectfully Submitted by: Reviewed by: Alan Bushell Lorne James Clerk Chief Administrative Officer (Acting) Application for Municipal Assistance - Community p,YHt Events pp+tunity IsYo, Event Information Applicant(Community Group)* Royal Canadian Legion-Branch 524-Bayham Port Burwell Event Name` 100th Anniversary of the Royal Canadian Legion Event Start Date* Start Time: 7/18/2026 10:00:00 AM Event End Date* End Time:* 7/18/2026 06:00:00 PM Use of Municipal Property and/or Facility?* Yes No Are Road Closures required?* Yes No Is this a Parade?* What is the Parade Route?* Yes No Assembling at the Port Burwell Cenotaph-Parading down to Robinson-Right on Robinson to Wellington-Down Wellington to the Legion. Parade Time Start* Parade Time End* 11:00:00 AM 12:00:00 PM Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Quantity(10 max) 10 Funding Requests Are you requesting funds from the Municipality for your Please indicate your funding request(maximum$2000): Community Event? 800.00 Yes No Are you requesting facility rental relief(only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? We are celebrating 100 Years ofthe Royal Canadian Legion. The Bayham Legion is a community hub where we offer social events(cards/ darts/cornhole),public meeting location(Historical Society,Vienna Swans,OPP Seminars)and public gatherings(entertainment,community campfires and BBQs). We do so for the community as a whole without the need to be a member and,most of the time,these are free events. We require help with road closures for our parade as described. We are also asking for$800.for our community BBQ at our event. Event Coordinator(s)- The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Contact Phone#:* Contact Email: Ken Kokko 226-580-9700 kkoklin@hotmail.com Example:555-555-5555 The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Parade Route.jpg 119.31 KB LL MUNICIPALITY OF BAYHAM. Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Port burwell firefighters association Event Name * Firefighters pancake breakfast Event Start Date * 8/2/2026 Start Time:* 08:00:00 AM Event End Date * 8/2/2026 End Time:* 12:00:00 PM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* Picnic tables Do you require the use of hydro? Yes No Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Quantity (20 max) 15 Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Rebecca L Myny Contact Phone #:* 519-983-5433 Example: 555-555-5555 Contact Email:* portburwellfirefighters@gmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Application for Municipal Assistance - Community p,YHt Events pp+tunity IsYo, Event Information Applicant(Community Group)* Vienna Lions Event Name` Kids Halloween Bingo Event Start Date* Start Time: 10/18/2026 01:00:00 PM Event End Date* End Time:* 10/18/1926 03:00:00 PM Use of Municipal Property and/or Facility?* Yes No Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Quantity(20 max) Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Please indicate your funding request(maximum$2000): Community Event? 1,000.00 Yes No Are you requesting facility rental relief(only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? This is a yearly event that the Vienna Lions have been providing for local families. Its popularity has been growing substantially. It's a terrific event and we make sure no child goes home empty handed. We provide toys/games for winners. date on poster may not be correct as we had not had the date available yet) Event Coordinator(s): The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Contact Phone#:* Contact Email: Deb Marlatt 519-639-9073 d.marlatt@hotmail.ca Example:555-555-5555 Contact Name:* Contact Phone#:* Contact Email: Rose Sofalvi Beuk 519-639-9073 rosebeuk@hotmail.com Example:555-555-5555 The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Unknown-8.jpg 80.65KB M AENNA LIONS CLUB presents Qb si JQDS B.114GO 24 OCTOBER 2026 cos" " PRIM FOR EVERYONE Vieooa Lioss Cormuoity Ccutrr 26 FoLA,f 5traet, Vieaoa Add page Application for Municipal Assistance - Community p,YHt Events pp+tunity IsYo, Event Information Applicant(Community Group)* Bayham Beachfest Community Event Name` Beachfest Event Start Date* Start Time: 12/5/2026 06:00:00 PM Event End Date* End Time:* 12/5/2026 08:00:00 PM Use of Municipal Property and/or Facility?* What property and/or facility?* Yes No Port Burwell Museum to host Santa at the end of the parade Do you require the use of hydro? Yes No Are Road Closures required?* Yes No Is this a Parade?* What is the Parade Route?* Yes No Port Burwell Legion-Port Burwell Museum corner of Elizabeth and Wellington,down Wellington to Robinson, Robinson to Pitt Parade Time Start* Parade Time End* 06:00:00 PM 08:00:00 PM Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Please indicate your funding request(maximum$2000): Community Event? 2,000.00 Yes No Are you requesting facility rental relief(only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? Event Coordinator(s)- The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Contact Phone#:* Contact Email: PATTI RYAN-COLLINSON 519-617-9876 biggsette@hotmail.com Example:555-555-5555 The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 r ` o -I- w C , C a s a-r-c LL 9 V^ v MUNICIPALITY OF BAYHAM. to I 1 Application for Municipal Assistance - Community p,YHt Events pp+tunity IsYo, Event Information Applicant(Community Group)* Royal Canadian Legion-Branch 524-Bayham Port Burwell Event Name` Remembrance Day Service-Port Burwell Event Start Date* Start Time: 11/8/2026 12:30:00 PM Event End Date* End Time:* 11/8/2026 02:00:00 PM Use of Municipal Property and/or Facility?* What property and/or facility?* Yes No Port Burwell Cenotaph Do you require the use of hydro? Please explain what you will be using hydro for Yes No Public Address System Are Road Closures required?* Yes No Is this a Parade?* What is the Parade Route?* Yes No Parade Leaves the Legion-Down Wellington to Robinson-Left on Robinson-Up Pitt to the Cenotaph. Parade Time Start* Parade Time End* 12:30:00 PM 01:00:00 PM Additional items required (select all that apply.) Picnic Tables Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Are you requesting facility rental relief(only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? IF the weather is terrible-then there is no parade from the Legion-We will then only march from the pavilion across the street at the library to the cenotaph. We will require street closures around the cenotaph-as in years past. Event Coordinator(s)- The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Contact Phone#:* Contact Email: Ken Kokko 226-580-9700 kkoklin@hotmail.com Example:555-555-5555 The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Parade Route.jpg 119.31 KB 5L4%4c%,( I I `l o u q /96 L L MUNICIPALITY OF BAYHAM. Application for Municipal Assistance - Community V AY!!!Af Events y ppOr'tunity IsY°J Event Information Applicant(Community Group)* Royal Canadian Legion-Branch 524-Bayham Port Burwell Event Name* Remembrance Day Service-Vienna Event Start Date* Start Time: 11/8/2026 11:00:00 AM Event End Date* End Time:* 11/8/2026 12:30:00 PM Use of Municipal Property and/or Facility?* What property and/or facility?* Yes No Vienna Cenotaph Do you require the use of hydro? Please explain what you will be using hydro for Yes No Public Address System Are Road Closures required?* Yes No Is this a Parade?* Yes No What are the closures required for?* Where are the closures required?* Because of the proximity of the Cenotaph to the roadway-we would One lane right in front of the cenotaph. Last year public safety was a like one lane of the road closed. concern. Either one lane or the entire road. Closures Required From* Closures Required To* 10:00:00 AM 12:30:00 PM Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Quantity(10 max) 10 Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Are you requesting facility rental relief(only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? Event Coordinator(s)_ The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Contact Phone#: Contact Email:* Ken Kokko 226-580-9700 kkoklin@hotmail.com Example:555-555-5555 The municipality will only communicate with the contact(s)provided here for the noted event.Please ensure to provide the appropriate contact and/or additional contacts. Attachments If you have documents to provide such as mapping or posters,please upload below Attachment 1 Vienna Street Closure.jpg 224.22KB Google Maps 0 Ole +Iaps Imagery 02026 Airbus, Maxar Technologies, Map data @2026 Google 10 m I L {rl C. — --.,tee w, Y c v CcZ L..t l' lj l C 2. C'VA https://www.google.com/maps/@42.6798442,-80.7895853,100m/data=!3m 1 ! 1 e3?h I=en&entry=ttu&g_ep=EgoyM D12M DYxMC4wl KXM DSoASAFQAw%3D%3D 1 /1 REPORT CAO TO: Mayor & Members of Council FROM: Lorne James, Treasurer and Acting Chief Administrative Officer DATE: June 25, 2026 REPORT: CAO-20/26 SUBJECT: AGREEMENT – BMM GROUP CANADA TOWER – STRAFFORDVILLE FIRE HALL – 55674 3RD STREET, STRAFFORDVILLE. BACKGROUND At its May 18, 2023, meeting, Council received Report CAO-33/23 re Rogers Communication Tower – Straffordville Fire Hall – 55764 3rd Street, Straffordville, and passed the following motion: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-33/23 re Rogers Communication Tower – Straffordville Fire Hall – 55764 3rd Street, Straffordville be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham are supportive of the northwest corner of the Straffordville Fire Hall property, being 55764 3rd Street, Straffordville, for use as a site for a Roger Communications Tower, subject to the provision of a complete Siting Justification Report and Site Plan, completion of the Federal statutory public notice and comment period, and presentation of a satisfactory Lease Agreement to be reviewed and authorized by Council. Further that at its July 20, 2023, meeting, Council received Report CAO-41/23 re Agreement – Rogers Communication Tower – Strafordville Fire Hall – 55674 3rd Street, Straffordville, and passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-41/ 23 re Agreement — Rogers Communication Tower — Straffordville Fire Hall — 55764 31 Street, Straffordville be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham resolves to enter into a Telecommunications Site Agreement with Rogers Communications Inc. after such time as a complete Siting Justification Report and Site Plan have been provided, and the Federal statutory public notice and comment period have been completed, both to the satisfaction of the Municipality. The discussions for an agreement became dormant. Staff attempted to contact the Rogers Communication Representative on file to no avail. DISCUSSION In February 2026, Staff was contacted by the Company BMM Group Canada, who is a company that installs communications towers. Unlike the previous proposed agreement, which was exclusively for Rogers, this company allows multiple communications venders including both Bell and Rogers to have access on their tower. On April 16th, 2026, Staff met with representatives from BMM. They explained how the communications companies are moving away from installing their own towers and moving toward third-party contractors such as BMM Group Canada. Originally the BMM Group was looking for a site around Port Burwell and Straffordville, however, all proposed sites in the Port Burwell area were reported to conflict with the two towers already in the area. In the Straffordvillle area, BMM Group attended the Straffordville Fire Hall located at 55764 3rd Street, Straffordville. This was the exact same site that Rogers wanted to set up their communication’s tower and was spoken to by CAO Thayer in reports CAO -33/23 and CAO-4/23. BMM Group Canada has submitted a draft leases agreement to staff, however, this agreement needs to be vetted by legal council and like the previous report, the agreement would be subject to the provision of a complete Siting Justification Report and Site Plan, completion of the Federal statutory public notice and comment period, and presentation of a satisfactory Lease Agreement to be reviewed and authorized by Council. At this time, staff is requesting that the resolution relating to CAO-41/23 Agreement – Rogers Communication Tower – Strafordville Fire Hall – 55674 3rd Street, Straffordville be rescinded. And that staff be directed to continue the process of preparing a lease agreement with BMM Group Canada along with the Siting Justification Report and Site Plan and the Federal statutory public notice and comment period, both to the satisfaction of the Municipality and BMM Group Canada in order that staff can present a report to Council for approval. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. ATTACHMENTS 1. Nil RECOMMENDATION 1. THAT Report CAO-20/26 re BMM Group Canada Tower – Straffordville Fire Hall – 55764 3rd Street, Straffordville be received for information; 2. AND THAT council rescind the resolution relating to CAO Report 41/23 regarding entering into a Telecommunications Site Agreement with Rogers Communications Inc. 3. AND THAT the Council of The Corporation of the Municipality of Bayham are supportive of the northwest corner of the Straffordville Fire Hall property, being 55764 3rd Street, Straffordville, for use as a site for a BMM Group Canada Tower, subject to the provision of a complete Siting Justification Report and Site Plan, completion of the Federal statutory public notice and comment period, and presentation of a satisfactory Lease Agreement to be reviewed and authorized by Council. Respectfully Submitted by: Lorne James, CPA, CA Treasurer and Acting Chief Administrative Officer REPORT CAO TO: Mayor & Members of Council FROM: Lorne James CPA, CA – Acting CAO/Treasurer DATE: June 25, 2026 REPORT: CAO-22/26 SUBJECT: STOP-UP, CLOSE, AND CONVEY – EMBERSON – PART OF ERIEUS STREET, PORT BURWELL BACKGROUND The Municipality of Bayham owns a road allowance in Port Burwell called Erieus Street. Erieus is half opened and is accessible off of Brock Street to the north. The open section dead-ends adjacent to 7 Erieus, and the unopened section continues south to intersect with the unopened Hagerman road allowance, which is currently a component of the Port Burwell East Beach parking area and eastern turn-around. Mike and Kimberly Emberson (“Emberson”), owners of 7 Erieus, have reached out to the Municipality to acquire the portion of Erieus onto which their property fronts. DISCUSSION Further to Staff Report CAO-17/25, staff proceeded with the stop-up, close and conveyance process and had a survey completed, as shown attached, as well as, obtained the professional appraisal for the portion of road allowance to be conveyed. Staff have received the following costs applicable to the property for sale to Kim and Mike Emberson. Service Cost Legal Fees $1,500 + disbursements Survey $2,500 Appraisal $1,000 Value of Land $1,000 Total Consideration $6,000 plus HST Staff are recommending proceeding with the required Notice of Sale of Surplus Lands, followed by the preparation of a by-law for the potential sale to Kim and Mike Emberson. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Graphic – Survey of 7 Erieus. RECOMMENDATION 1. THAT Report CAO-22/26 re Stop-Up, Close, and Convey – Emberson – Part of 7 Erieus Street, Port Burwell be received for information; 2. AND THAT staff be directed to publish notice of intended sale of land fronting part of 7 Erieus Street, Port Burwell. 3. AND THAT council approves the staff recommendation of proposed proceeds of distribution. Respectfully Submitted by: Lorne James CPA, CA Acting CAO/Treasurer REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James CPA, CA, Treasurer DATE: June 25, 2026 REPORT: TR-13/26 FILE NO. SUBJECT: ASSET MANAGEMENT PLAN ANNUAL REVIEW – ONTARIO REGULATION 588/17 BACKGROUND Ontario Regulation (O.Reg) 588/17 sets out a phased-in approach for municipalities to establish asset management plans and financing strategies for all core and non-core assets. Under O.Reg 588/17, core assets were required to be identified by July 1, 2022; non-core assets were required to be included by July 1, 2024; and, a financial strategy for the proposed level of service for all asset classes was required by July 1, 2025. Bayham adopted its current Asset Management Plan (AMP) in 2020 to cover all core and non-core assets. Staff have been working with Watson and Associates on a proposed level of service financing strategy to satisfy the final requirement of the O.Reg. At its September 4, 2025 meeting, Council received Report CAO-36/25 re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy. The Financial Strategy presented an option whereby Council can fully funded the Municipality’s capital asset portfolio over a 25-year period. The Report also identified the need for annual reviews of the AMP to ensure municipalities are working towards their own goals, stating that: “[O]n or before July 1 in each calendar year after 2025, the Municipality must undertake an annual review of the approved Asset Management Plan. The annual review must include: (a) the municipality’s progress in implementing its asset management plan; (b) any factors impeding the municipality’s ability to implement its asset management plan; and (c) a strategy to address the factors described in clause (b).” Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-36/25 re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy be received for information; AND THAT Council approves the Asset Management Plan Financial Strategy to fund the municipality’s core and non-core assets; AND THAT the Asset Management Plan Financial Strategy be posted to the municipal website and provided to the Ministry to satisfy the 2025 requirements of O.Reg 588/17; AND THAT consideration be made as part of the annual budgeting process to ensure sufficient capital funding is available to implement the Financial Strategy. This Report identifies the progress made on the AMP’s Financial Strategy to date. DISCUSSION The Municipality of Bayham owns and manages a diverse infrastructure portfolio that supports the delivery of essential municipal services to residents, businesses, and visitors. This portfolio includes transportation assets, facilities, fleet and equipment, parks, water and wastewater system assets, and stormwater infrastructure. The total replacement cost of this infrastructure (i.e., what it would cost to replace or rebuild it) is currently estimated at $254.7 million, up from $249.2 million in 2025. This report, which has been developed to highlight progress the Municipality is making in implementing the 2025 AMP, fulfils the annual asset management progress review requirement under Ontario Regulation 588/17 for 2026. The report is intended to provide a strong foundation to support informed decision-making with respect to municipal infrastructure. Overall, the Municipality is making measurable progress in implementing the 2025 AMP. Asset data quality has improved, key infrastructure performance targets are generally being met or are trending in the right direction, and Council has taken steps to align funding decisions with the 2025 AMP’s long-term financial strategy. Continued Council commitment to implementing the 2025 AMP will be essential to sustain this progress, particularly with respect to funding decisions, managing growth-related pressures, and adapting to changing asset information and costs. State of Infrastructure The increase in replacement cost valuation between 2025 and 2026 is primarily driven by inflation and partially offset by data quality improvements and minor asset disposals. Asset additions in 2026 were limited and mostly reflect inventory refinements rather than significant expansion of the infrastructure portfolio. Across all asset categories, infrastructure condition remains stable and generally consistent with long-term performance targets. Notable progress includes: - Planned conversion of gravel roads to paved surface - Lifecycle replacement of fire and pubic works rolling stock in 2026 through 2035 - Bridges and structural culverts maintaining condition ratings above established targets - Linear water, and wastewater remaining in good overall condition based on useful life analysis and; - Establishing a revised plan for the Port Burwell Storm Water Infrastructure – including completing a Climate Risk Assessment and additional Pre-Engineering and making application to the Building Strong Canada Fund – Phase 1c and other of the works. While short-term year-to-year fluctuations in some performance metrics are observed, these are expected and do not indicate systemic decline. However, continued monitoring is recommended to ensure these variations do not develop into longer-term risks. Levels of Service The levels of service framework established in the 2025 AMP provides a strong basis for tracking asset performance and service outcomes. Most performance metrics demonstrate stable or improving trends, and current performance remains generally aligned with Council-approved targets. The Municipality is committed to completing the Port Burwell Storm Sewer phases over the 10-year capital budget target. However, the timing will depend on available funding. A significant portion of costs is expected to be funded from owned source revenues, federal and provincial grants, the pace of construction will be influenced by the timing of these revenues. Financial Strategy and Funding Outlook The updated state of infrastructure has resulted in an increase in the Township’s annual lifecycle funding targets: - For tax-funded assets, the 2026 annual lifecycle funding target increased to $2.48 million, resulting in an estimated funding gap of $0.52 million. Closing this gap will require continued increases in annual capital funding over time. - Water and wastewater assets remain fully funded, and no immediate changes to the financial strategy for these assets are required - Further data refinement and financial analyses for stormwater assets are underway, with an updated financial strategy to be brought forward to Council in late 2026. Continued Council commitment to implementing the AMP will be essential to maintaining progress, particularly as external funding sources (such as annual OCIF funding) decline and property tax affordability increase. Council needs to stay the course with utilizing OCIF and CCBF on annual basis. Recommendations It is recommended that Council approve the 2026 Asset Management Progress Report and continue supporting implementation of the 2025 AMP through upcoming budget decisions. Specifically, it is recommended that sufficient capital funding be included in the 2027 budget to sustain progress, including $3.36 million for tax-funded assets and $0.95 million for water and wastewater assets. It is also recommended that the stormwater portion of the 2025 AMP be updated using revised asset data and financial information and revising engineering estimates, with the goal of developing a comprehensive long-term financial strategy to address the Municipality’s stormwater infrastructure needs. STRATEGIC PLAN 1.1: Quality of Life > Initiative(s): 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable. RECOMMENDATION 1. THAT Report TR-13/26 re Asset Management Plan Annual Review – Ontario Regulation 588/17 be received for information. Respectfully submitted: Lorne James, CPA, CA Treasurer REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James CPA, CA, Treasurer DATE: June 25, 2026 REPORT: TR-14/26 SUBJECT: 2025 DEVELOPMENT CHARGES ANNUAL TREASURER’S STATEMENT PURPOSE To fulfil the reporting obligations under the Development Charges Act, 1997, as amended (DCA). BACKGROUND The Development Charges Act, section 43(1) states that: “The Treasurer of a municipality shall each year on or before such date as the council of a municipality direct, give the council a financial statement relating to development charge by-laws and reserve funds established under section 33”. Paragraphs 12 and 13 of Ontario Regulation 82/98 indicate the information to be included in the Report. The Municipality collects Development Charges generally at the time of issuance of building permits, as per Section 26 of the D.C Act, 1997. Section 43 of the DCA requires the Treasurer of the municipality to provide to Council an annual financial statement relating to the DC By-law and any reserve funds established under the DCA. Section 43 (2) of the DCA and O. Reg. 82/98 prescribe the information that must be provided in the statement. Specifically, the statement must provide the following: 1. A statement of the opening and closing balances of the reserve funds and any transactions relating to the funds (found in Appendix A - Development Charges Reserve Fund Summary); 2. A statement identifying all assets whose capital costs were funded under the DC By-law (found in Appendix B - Development Charges Project Finance Statement); 3. A description of each service and/or service category for which the reserve fund was established. If the fund was established for a service category, the services in the category; 4. The amount borrowed from the fund by the municipality and the purpose for which it was borrowed, and the interest accrued during the previous year; 5. The amount and source of the money used by the municipality to repay municipal obligations to the DC reserve funds; 6. A schedule that identifies credits recognized under section 17 and, for each credit recognized, sets out the value of the credit, the service against which the credit is applied, and the source of funds used to finance the credit; 7. For each service for which a DC is collected during the year, a. Whether, as of the end of the year, the municipality expects to incur the amount of capital costs that were estimated, in the relevant DC background study, to be incurred during the term of the applicable DC By-law. b. If the answer to subparagraph (i) is no, the amount the municipality now expects to incur and a statement as to why this amount is expected; 8. For each service for which a DC was collected during the year but in respect of which no money from a reserve fund was spent during the year, a statement as to why there was no spending during the year; 9. A statement as to compliance with subsection 59.1 (1) that no other charge has been imposed related to a development or a requirement to construct a service related to development, except as permitted by the Act or another Act. Furthermore, subsection 35 (2) and (3) of the DCA requires a municipality to spend or allocate at least 60 per cent of the monies in the reserve funds for each class and class of service at the beginning of each year. 10. The Treasurer’s statement must be given to the Minister of Municipal Affairs and Housing by July 15 of the year following the reporting period. DISCUSSION The Municipality maintains 7 DC reserve funds, one for each service under the DC By-law 2025-51 and 2022-67. The Development Charges collected and interest earned in 2025 totaled $344,882.33. The Municipality utilized approximately $0.00 for DC capital projects, providing a year-end closing balance of $866,930.90. Details related to the opening and closing balances, as well as the total project costs funded from these reserve funds in 2025, are provided in Appendix A - Development Charges Reserve Fund Activity. The Municipality has not imposed, directly or indirectly, a charge related to a development or requirement to construct a service related to development except as permitted by the DCA or another act. The Municipality has not borrowed money, either externally or from other DC reserve funds, to pay for DC capital projects. There are also no outstanding credits to developers. As previously noted, the DCA requires municipalities to allocate or spend at least 60 percent of the monies in the reserve funds for each class and class of service at the beginning of each year. Table 1 outlines the 60 percent threshold required for each DC class and class of service and the associated allocation of future spending (commitments column in the table). The commitments include budget commitments approved through 2026 and prior capital budgets that have not yet been spent. Table 1: DC Allocation by Service Service Balance in Reserve Fund at Beginning of Year 60% of Balance to be Allocated (at a minimum): DC Eligible Costs (Commitments and Future Capital Projects) Water – Bayham $99,869.92 $59,921.95 $145,000.00 Water – Richmond $27,440.13 $16,464.08 $55,000.00 Waste Water $394,738.52 $236,843.11 $18,411,000.00 BD – Fire $0.00 $0.00 $2,080,000.00 BD – Parks and Rec. $0.00 $0.00 $1,074,200.00 BD – Roads $0.00 $0.00 $4,428,500.00 BD – Studies $0.00 $0.00 $197,700.00 Total $522,048.57 $313,229.14 $26,391,400.00 Table 2 provides a summary of the estimated DC-related capital costs expected to be incurred by the Municipality over the life of the DC by-law. For each service for which DCs were collected during the year, it is acknowledged that no changes to capital cost estimates were identified in the 2022 and 2025 DC background study. Table 2: DC Capital Costs Expected to be Incurred by Service Service/ Class of Service Amount of Capital Cost Estimated in D.C. Study Are Anticipated to be Incurred During Life of By-law (Y/N) Amount of Capital Costs Estimated to be Incurred During Life of By-law Water – Bayham Yes $115,000.00 Water – Richmond Yes $30,000.00 Waste Water Yes $18,411,000.00 BD – Fire Yes $1,280,000.00 BD – Parks and Rec. Yes $424,200.00 BD – Roads Yes $2,100,500.00 BD – Studies Yes $102,700.00 Total $22,463,400.00 Table 3 summarizes the reasons no DC funds were spent on services with DC collections. Table 3: Statements related to the Amount Collected During the Year Where No Money was Spent Service/ Class of Service Reason for No Spending of D.C Funds Collected During the Year Water – Bayham The Municipality did not have any planned expenditures for Water – Bayham in 2025. Water – Richmond The Municipality did not have any planned expenditures for Water – Richmond in 2025. Waste Water The Municipality did not have any planned expenditures for Waste Water in 2025. BD – Fire The Municipality did not have any planned expenditures for BD - Fire in 2025. BD – Parks and Rec. The Municipality did not have any planned expenditures for BD – Parks and Rec. in 2025. BD – Roads The Municipality did not have any planned expenditures for BD - Roads in 2025. BD – Studies The Municipality did not have any planned expenditures for BD - Studies in 2025. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. ATTACHMENTS 1. 2025 Development Charges – Water, Wastewater, and Building Development. RECOMMENDATION 1. THAT Report TR-14/26 re 2025 Development Charges Annual Treasurer’s Statement be received for information. Respectfully submitted: Lorne James, CPA, CA Treasurer Account Description Balance 2025 2025 2025 2025 Balance Interest #1-Jan-25 Collections Interest Debt Repayment Capital Expenses Dec-31-25 Rate 2400 Water - Bayham 99,869.92$ 35,797.83$ 2,846.29$ -$ -$ 138,514.04$ 2.85% 2401 Water - Richmond 27,440.13$ -$ 782.04$ -$ -$ 28,222.17$ 2.85% 2402 Waste Water 394,738.52$ 237,191.12$ 11,250.05$ -$ -$ 643,179.69$ 2.85% 2404 Building Development Fire 14,253.75$ 14,253.75$ 2.85% Parks and Recreation 8,552.25$ 8,552.25$ 2.85% Roads 30,788.10$ 30,788.10$ 2.85% Studies 3,420.90$ 3,420.90$ 2.85% 522,048.57$ 330,003.95$ 14,878.38$ 866,930.90$ Municipality of Bayham Development Charges Reserve Fund Activity - For the Year 2025 Appendix "A" Report TR-14/26 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-039 A BY-LAW TO ESTABLISH SIGNING AUTHORITY WHEREAS under Section 288 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, every cheque issued by the municipality must be signed by the Treasurer and the Head of Council; AND WHEREAS under Section 288 (2) of the Municipal Act, 2001, council may designate alternate signing authorities in the absence of the Treasurer or the Head of Council.; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Treasurer and the Mayor be designated the signing authorities for the municipality; and 2. THAT the CAO, Clerk, Fire Chief, and the Manager of Public Works / Drainage Supervisor be designated as the alternate signing authorities for the Treasurer; and 3. THAT the Deputy Mayor be designated as the alternate signing authority for the Mayor; and 4. THAT By-Law 2017-039, as amended shall be repealed in its entirety. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 254th DAY OF JUNE, 2026. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-040 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD JUNE 25, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held June 25, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25th DAY OF JUNE, 2026. ____________________________ _____________________________ MAYOR CLERK