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Home My WebLink AboutApril 02, 2026 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, April 2, 2026 7:00 p.m. The April 2, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT ABSENT: DAN FROESE STAFF PRESENT: CAO THOMAS THAYER CLERK ALAN BUSHELL TREASURER LORNE JAMES PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL ELGIN COUNTY JUNIOR PLANNER EVAN MCKINSTRY CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) 4_ ANNOUNCEMENTS Thomas Thayer, CAO, provided the following updates: 4 Municipal Office closed Friday April 3Id and Monday April 6th to observe Easter. Informed Council and the public that he is stepping down as CAO, with May the nth being his last day. • Clarified that the closed item added under section 3 of this agenda is about CAO recruitment. r Ed Ketchabaw, Mayor provided the following updates: • Mayor Easter Egg hunt at the Straffordville Park at 10:00 am on Friday April V Easter Egg hunt at the Trinity Parish Hall at 11:00 am on Saturday April 4th Wish residents, staff, and council a Happy Easter. Council Minutes April 2, 2026 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held March 19, 2026 B. Statutory Planning Meeting held March 19, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes from the Regular Meeting of Council and the Statutory Planning Meeting held on March 19, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-03/26 by Steve Adams, Manager of Public Works I Drainage Superintendent re Quotation Award —Supply of One (1) Roadside Tractor Mounted Disc Mower Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-03/26 re Quotation Award — Supply of One (1) Roadside Tractor Mounted Disc Mower be received for information; AND THAT Council accepts the quote provided by Premier Equipment for the supply of one 2026 John Deere R280 Disc Mower with a 2.8-metre cutting width at a quoted price of$23,845.00 + HST. CARRIED Council Minutes April 2, 2026 12. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Elgincentives CIP—April 16, 2026 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT items 12.1.1 A be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-10/26 by Evan McKinstry, Junior Planner re Rezoning Application ZBA- 03/26 Beach, 55695 Light Line, Vienna Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-10/26 regarding the Beach rezoning application ZBA-03/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held March 19, 2026, associated with this application, there were no oral presentations and one written public submission regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 55695 Light Line, from Agricultural 1 (Al) Zone to Site-specific Agricultural (A1-56) to permit the use of the land for a dog kennel. AND THAT Zoning By-law No. Z823-2026 be presented to Council for enactment. CARRIED B. Report DS-11/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Conformity Review By-law No. 2026-019 Official Plan Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-11/26 regarding the Official Plan Conformity Review be received for information; 3 Council Minutes April 2, 2026 AND THAT Council approves the Official Plan for the Municipality of Bayham as presented; AND THAT By-law No. 2026-019, being a by-law to provide for the adoption of the Official Plan for the Municipality of Bayham, be presented to Council for enactment; AND THAT staff be directed to prepare the statutory record in accordance with the requirements of the Planning Act to be submitted to the County of Elgin for approval. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Perry re Canada Post Rates for Libraries B. Elgin County re Council Highlights — March 24, 2026 C. Elgin County re County Committee of the Whole Minutes— March 10, 2026 D. Elgin County re County Council Meeting Minutes— March 10, 2026 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT items 13.1.1 A— D be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-16/26 by Thomas Thayer, CAO re Extension to Site Plan Agreement— Dwayne and Nancy Weber— 53680 Heritage Line, Richmond (Application 00. SPA-12/25) Moved by: Councillor Emerson Seconded by: Councilor Chilcott THAT Report CAO-16/26 re Site Plan Agreement— Dwayne and Nancy Weber— 53680 Heritage Line, Richmond (Application No. SPA-12/25) be received for information. CARRIED 14. BY-LAWS A. By-law No. 2026-019 Being a by-law to provide for the adoption of the Official Plan for the Municipality of Bayham Council Minutes April 2, 2026 B. By-law No. Z823-2026 Being a by-law to amend By-law No. Z456-2003— Beach Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT By-law No. 2026-019, and Z823-2026 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) Under Section 4. Announcements of this agenda, Thomas Thayer, CAO, provided clarification to the public that this item is related to CAO recruitment. Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council do now rise to enter into an "In Camera" Session at 7:30 p.m. to discuss: A. Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) CARRIED 16.2 Out of Camera Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" Session at 7:59 p.m. and report on: Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) CARRIED Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the following Confidential Items be received for information. Confidential Item re personal matters about an identifiable individual; labour relations, employee negotiations (Recruitment) Council Minutes April 2, 2026 AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-021 Being by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law No. 2026-021 be read a first, second, and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:00 p.m. CARRIED MAY C ERK 6