HomeMy WebLinkAboutApril 21, 2026 - Joint Cemetery BoardTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
JOINT CEMETERY BOARD AGENDA TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Tuesday, April 21, 2026 6:30 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Joint Cemetery Board Meeting held November 18, 2025
5. MATTERS OF BUSINESS A. Memo JCB-01/26 re Treasurer Report 6. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
JOINT CEMETERY BOARD MINUTES
TRACKLESS LOUNGE
56169 Heritage Line, Straffordville, ON
Tuesday, November 18, 2025
6:30 p.m.
PRESENT:
CHAIR: DAN FROESE
COMMITTEE MEMBERS: PERRY GRANT
ROGER JAMES
BONNIE BALL
ED KETCHABAW (Ex-officio)
ABSENT: RALPH CARTER
STAFF ATTENDANCE:
TREASURER LORNE JAMES
DEPUTY CLERK MARGARET UNDERHILL
1. CALL TO ORDER
Chair Froese called the meeting to order at 6:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. DELEGATIONS
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S)
A. Minutes of the Joint Cemetery Board Meeting held April 29, 2025
Moved by: Committee Member James
Seconded by: Committee Member Grant
THAT the minutes of the Joint Cemetery Board Meeting held April 29, 2025 be approved as
presented.
CARRIED
5. MATTERS OF BUSINESS
A. Memo JCB-03/25 re 2026 Maintenance Needs
Moved by: Committee Member Grant
Seconded by: Committee Member Ball
THAT Memo JCB-03/25 re 2026 Maintenance Needs be received for information.
CARRIED
2
B. Memo JCB-04/25 re Joint Cemetery Board Members / Staff Duties and Process
Moved by: Committee Member James
Seconded by: Committee Member Grant
THAT Memo JCB-04/25 re Joint Cemetery Board Members / Staff Duties and Process be
received for information;
AND THAT the Joint Cemetery Board recommends to Council to revise the cremation fee for
opening and closing a grave contained on the Cemetery Price Lice from $300 to $450.
DEFEATED
Moved by: Committee Member Grant
Seconded by: Committee Member Ball
THAT Memo JCB-04/25 re Joint Cemetery Board Members / Staff Duties and Process be
received for information.
CARRIED
C. Memo JCB-05/25 re Joint Cemetery Board Meeting Schedule
Moved by: Committee Member Ball
Seconded by: Committee Member Grant
THAT Memo JCB-05/25 re Joint Cemetery Board Meeting Schedule be received for information;
AND THAT the following meeting dates be the Regular Meetings for the Joint Cemetery Board
for 2026:
• Tuesday, April 21, 2026 at 6:30 pm in the Trackless Lounge
• Tuesday, November 24, 2026 at 6:30 pm in the Trackless Lounge
CARRIED
6. ADJOURNMENT
Moved by: Committee Member Grant
Seconded by: Committee Member Ball
THAT the Joint Cemetery Board Meeting be adjourned at 7:38 p.m.
CARRIED
3
CHAIR CLERK
MEMO
JOINT CEMETERY BOARD
TO: Joint Cemetery Board Members
FROM: Lorne James, Treasurer
DATE: April 21, 2026
MEMO: JCB-01/26 SUBJECT: TREASURER’S REPORT
BACKGROUND
Annual cemetery financial reports are presented to the Joint Cemetery Board for review. DISCUSSION 2025 financial reports for board distribution of 1) financial operations activity; and, 2) Care and Maintenance fund activity for year are attached to this Memo. ATTACHMENTS 1. Cemetery Board Income Statement 2025 2. Cemetery Care and Maintenance Fund 2025
RECOMMENDATION THAT Memo JCB-01/26 re Treasurer’s Report be received for information.
Bayham
Total West Calton Eden Guysboro Smuck Straffordville MofB
Balance, beginning of the year 47,959.60 5,013.92 14,192.15 2,888.99 16,359.52 3,582.45 5,922.57 -
-
Revenues -
Sale of plots, monument, markers etc. 5,200.00 800.00 400.00 - 2,400.00 1,400.00 200.00
Burial charges 16,375.00 2,500.00 1,070.00 1,655.00 62.00 2,400.00 7,983.00 705.00
Donations and Sundry 2,283.51 418.65 285.00 425.00 1,154.86
Contribution from Bayham -
Investment 7,000.00 7,000.00
Interest from Bayham 14,386.96 1,428.94 1,642.77 2,201.77 1,422.61 497.45 3,938.85 3,254.57
Interest from bank 990.23 0.08 474.25 515.90
-
46,235.70 4,728.94 3,131.42 4,256.85 1,769.61 6,196.70 20,837.75 5,314.43
-
Expenses -
Admin and general 1,599.75 114.00 270.00 12.00 70.00 165.00 968.75
Maintenance 30,093.31 2,880.00 3,360.00 3,504.46 2,100.00 9,095.00 9,153.85
Columbarian 2,712.00 - 2,712.00
Bank Charges 40.55 11.25 10.80 18.50
Transfer to Care and Maintenace 2,900.00 600.00 100.00 800.00 1,400.00 -
-
37,345.61 725.25 2,890.80 3,748.50 3,516.46 2,970.00 13,372.00 10,122.60
Investment - -
HST Rebate 7,843.78 1,046.31 429.00 95.55- 169.00- - 410.50 471.36
Closing balance 57,896.00 9,446.61 14,337.22 3,228.34 14,612.67 7,219.65 13,859.68 4,808.17-
5,000.00 5,000.00
Invested in GIC - - 1,000.00
-
Adjusted Closing Balance 61,704.17 9,446.61 14,337.22 3,228.34 14,612.67 7,219.65 12,859.68
Best Light Dobbie
Burials 12 3 3 1 1 4
Cremation 22 5 2 3 0 10 1 1
0
0
Intern Rights 4,800.00 16 2 0 3 8 3
0
Adult 1,000.00 5 1 0 2 1 1
Flat - 0 0
Small Monument 400.00 4 001 3
1,400.00
Cemetery Board
Income Statement
December 31, 2025
Cemetery Board
Fund Balance
Dec 31 24 Plots Other GST
Interest
Accrued
Interest
earned
Interest to
Distribute
Fund Balance
Dec 31 25
Municipality of Bayham
Claus 3,598.53 (2.75) 146.80 (146.80) 3,595.77
Edison Pioneer 9,938.61 - (7.61) 405.44 (405.44) 9,931.01
Best 2,001.69 (1.53) 81.66 (81.66) 2,000.16
Firby 1,080.01 (0.83) 44.06 (44.06) 1,079.18
Light 12,595.06 (9.64) 513.81 (513.81) 12,585.42
Old Port Burwell 8,540.35 (6.54) 348.40 (348.40) 8,533.82
Dobbie 11,287.82 (8.64) 460.48 (460.48) 11,279.18
- - - -
Bayham West 27,636.12 900.00 (21.15) 1,127.40 (1,127.40) 28,514.97
Calton 31,081.85 (23.78) 1,267.96 (1,267.96) 31,058.06
Eden 41,758.27 400.00 (31.95) 1,703.50 (1,703.50) 42,126.32
Guysboro 26,917.76 (20.60) 1,098.09 (1,098.09) 26,897.16
Smuck 10,212.03 2,400.00 600.00 (7.81) 416.59 (416.59) 13,204.22
Straffordville 75,925.39 900.00 700.00 - (58.10) 3,097.33 (3,097.33) 77,467.29
Prior Year Surplus 262,573.49 4,200.00 1,700.00 0.00 0.00 -200.93 10,711.51 -10,711.51 268,272.56 01-5050-3000
268,272.56 Current Year Surplus
-200.93 10,711.51 0.00 Diff. - NM
Interest Guarantee 10,711.51
Owed by Bayham - (2,000.64) Net
8,710.87 Owing Boards
Municiplity of Bayham
Cemetery Care and Maintenance Fund
December 31, 2025
Interest Actual