HomeMy WebLinkAboutMarch 19, 2026 - Council (2) THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, March 19, 2026
7:00 p.m.
The March 19, 2026 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
COUNCILLORS TIMOTHY EMERSON
DANFROESE
SUSAN CHILCOTT
ABSENT: RAINEY WEISLER
STAFF PRESENT:
CAO THOMAS THAYER
CLERK ALAN BUSHELL
TREASURER LORNE JAMES
PLANNING COORDINATOR/ DEPUTY CLERK MARGARET UNDERHILL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Thomas Thayer, CAO provided the following updates:
A reminder that the Municipal Office is closed on April 3rd and 6th to observe Easter.
The North Shore Resilience project has some upcoming open houses to present
further information. They are in the afternoon and evening on:
March 24 at Birds Canada in Port Rowan
March 25 at the Port Stanley Arena in Port Stanley
March 26 at Rodney Community Centre in Rodney
More information is at northshoreresilience.ca
5. PRESENTATIONS
6. DELEGATIONS
Council Minutes March 19, 2026
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held March 5, 2026
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT the minutes from the Regular Meeting of Council held March 5, 2026 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Decision re Minor Variance Application, COA-03/26 Vendryes
B. Notice of Public Meeting re Proposed Zoning By-Law Amendment, ZBA-03/26 Beach
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT items 12.1.1 A and B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
Council Minutes March 19, 2026
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. City of Ottawa re Proposed New Regulations under the Restricting Public Consumption of
Illegal Substances Act
B. Rideau Lakes Concerns re Alto High Speed Rail Project (Bill C-15 Budget)
C. Township of Southgate re Support for Bill 21, Protect Our Food Act, 2025
D. Long Point Region Conservation Authority re Annual Report and Fiscal Statements
E. Elgin County re Council Highlights dated March 10, 2026
F. Elgin County re Committee of the Whole and Council Minutes for February 24, 2026
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT items 13.1.1 A— F be received for information.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CL-03/26 by Alan Bushell, Clerk re 2026 Municipal Election Information
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Report CL-03/26 re 2026 Municipal Election Information be received for information;
AND THAT the appropriate by-law for restricted acts delegated authority be brought forward for
Council's consideration
CARRIED
B. Report CAO-14/26 by Thomas Thayer, CAO re Extension to Site Plan Agreement— Phil
Mauer and Associates/M.G. Leasing Inc. — 56954 Eden Line, Eden (Application NO. SPA-
03/23)
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report CAO-14/26 re Extension to Site Plan Agreement— Phil Mauer and Associates/M.G.
Leasing Inc. — 56954 Eden Line, Eden (Application No. SPA-03/23) be received for information.
Council Minutes March 19, 2026
CARRIED
14. BY-LAWS
A. By-law No. 2026-017 Being a by-law to delegate certain responsibilities through
the restricted acts of council, known as "Lame Duck", period for the 2026 municipal and
school board election
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT By-law No. 2026-017 be read a first, second, and third time and finally passed
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2026-018 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT By-law No. 2026-018 be read a first, second, and third time and finally passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 7:13 p.m.
CARRIED
MAYOR CLERK