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HomeMy WebLinkAboutMarch 05, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, March 5, 2026 7:00 p.m. The March 5, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: STAFF PRESENT: CAO CLERK TREASURER PLANNING COORDINATOR / DEPUTY CLERK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:01 p.m. ED KETCHABAW RAINEY WEISLER *via zoom TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER ALAN BUSHELL LORNE JAMES MARGARET UNDERHILL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA CAO Thayer noted an amendment to the closed meeting exceptions for Item 16.1 B. The second exception ("a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board") is to be removed. 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 19, 2026 Moved by: Councillor Emerson Seconded by: Councillor Froese Council Agenda March 5, 2026 THAT the minutes from the Regular Meeting of Council held February 19, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report FR-02/26 by Harry Baranik, Fire Chief / CEMC re 2025 Annual Fire and emergency Services Report Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report FR-02/26 re 2025 Annual Fire and Emergency Services Report be received for information. G:: B B. Report PS-02/26 by Steve Adams, Manager of Public Works / Drainage Superintendent re 2025 Annual Drinking Water and Compliance Summary Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report PS-02/26 re 2025 Annual Drinking Water and Compliance Summary Reporting — Bayham and Richmond Water Systems be received for information. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information 2 Council Agenda A. Notice of Decision re Minor Variance, COA-01126 Beuckert B. Notice of Decision re Minor Variance, COA-02/26 Tatar C. Notice of Passing re Zoning By-law No. Z820-2026 Neufeld D. Notice of Passing re Zoning By-law No. Z821-2026 Wall E. Notice of Passing re Zoning By-law No. Z822-2026 Guenther F. Notice of Public Meeting re Minor Variance, COA-03/26 Vendryes Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 12.1.1 A — F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council March 5, 2026 A. Report DR-02/26 by Steve Adams, Manager of Public Works / Drainage Superintendent re Little Jerry Creek Drain — Major Improvement — Section 78 Request Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DR-02/26 re Major Improvement — Little Jerry Creek Drain — Capital Item No. PW-34 be received for information; AND THAT Council wishes to proceed with major improvements to the Little Jerry Creek Drain and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DR-03/26 by Steve Adams, Manager of Public Works / Drainage Superintendent re Bartley Drain Smith Branch Extension — Major Improvement — Section 78 Request Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DR-03/26 re Major Improvement — Bartley Drain Smith Branch Extension be received for information; AND THAT Council wishes to proceed with major improvements to the Bartley Drain Council Agenda March 5, 2026 Smith Branch and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED C. Report DS-09/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E21-26 Hodgson and Jakucinskas, 56649 Heritage Line Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report DS-09/26 regarding the Consent Application E21-26 submitted by Lenard Hodgson & Ramona Jakucinskas be received; AND THAT Council recommends approval to the Elgin County Land Division Committee that Consent Application E21-26 which would facilitate the severance for the creation of a new lot, subject to the following conditions and considerations: 1. That the Owner installs a new private well on the proposed severed lot providing the Municipality with a Well Record showing the water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety. 2. That the Owner obtains all required permits from the Municipality and County and installs a new municipal sanitary service connection to the proposed severed lot. 3. That the Owner provides confirmation of an approved County of Elgin Road Access permit. 4. That the Owner provides an engineered stamped grading and storm water management plan for the severed parcel demonstrating that the lot will drain properly with no negative impacts on the neighboring lands or the street, all to the satisfaction of the Municipality and the County of Elgin. 5. That the Owner applies and pays all fees to the Municipality with respect to civic addressing/ signage for the severed lot. 6. That the Owner pays fees as required in Municipal By-law No. 2025-007 Cash -in -lieu of Parkland to the Municipality. 7. That the Owner provides a Planning Report Fee payable to the Municipality upon the granting of the consent. 8. That the Owner provides a digital copy of the final survey to the Municipality. CARRIED 13. FINANCE AND ADMINISTRATION Council Agenda March 5, 2026 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County Council re Highlights — February 24, 2026 B. Elgin County Council re Committee of the Whole Minutes — February 10, 2026 C. Elgin County Council re Regular Council Meeting Minutes — February 10, 2026 D. Township of Perry re Reduced Rate Distribution of Library Resources E. Ontario Public Works Association (OPWA) re 2026 Committee and Board of Directors F. Top Aggregate Producing Municipalities of Ontario (TAPMO) re Newsletter 2026 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT items 13.1.1 A — F be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-11/26 by Lorne James, Treasurer re Short Term Investment Strategies Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report TR-11/26 re Short -Term Investment Strategies be received for information; AND THAT staff be directed to purchase 1-year GICs from the Royal Bank of Canada for all investment accounts, including those of the Calton and Straffordville cemetery boards. B. Report CAO-10/26 by Thomas Thayer, CAO re Site Plan Agreement - Dujardin Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report CAO-10/26 re Site Plan Agreement — Lucien and Connie Elizabeth Dujardin — 56149 Glen Erie Line, Port Burwell (Application No. SPA-08/25) be received for information. 5 Council Agenda CARRIED 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera March 5, 2026 A_ Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (License Agreement) B. Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; (Lighthouse) C. Confidential Item re Labour relations, employee negotiations; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Recruitment) D. Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 8:16 p.m. to discuss: A. Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (License Agreement) B. Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lighthouse) C. Confidential Item re Labour relations, employee negotiations; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Recruitment) D, Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) CARRIED 16.2 Out of Camera Moved by: Councillor Emerson Council Agenda Seconded by: Deputy Mayor Weisler March 5, 2026 THAT the Council do now rise from the "In Camera" Session at 10:39 pm and report on: - Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Licence Agreement) - Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lighthouse). - Confidential Item re Labour relations, employee negotiations; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Recruitment) Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) CARRIED Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the following Confidential Items be received for information: Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (License Agreement); Labour relations, employee negotiations; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Recruitment) AND THAT staff proceed as directed. ACC D Moved by: Councillor Emerson Seconded by: Councllor Froese THAT Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lighthouse) be received for information, - AND THAT staff proceed as directed. CARRIED Moved by: Councillor Emerson Seconded by: Counicllor Froese T Council Agenda March 5, 2026 THAT Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) be received for information; AND THAT the Mayor proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-016 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Counicllor Emerson THAT By-law No. 2026-016 be read a first, second, and third time and finally passed CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:41 p.m. CARRIED MAYOR CLERK a