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HomeMy WebLinkAboutFebruary 19, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, February 19, 2026 7:00 p.m. The February 19, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK (outgoing) CLERK (incoming) TREASURER PLANNING COORDINATOR / DEPUTY CLERK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DAN FROESE *via Zoom, left at 9:23 pm SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT *via Zoom ALAN BUSHELL LORNE JAMES MARGARET UNDERHILL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott reminded residents that the Edison, Vienna and Area Museum is hosting Dave Harding on Saturday February 21, 2026 at 2 pm as part of their speaker series. CAO Thayer Welcomed interim Clerk Alan Bushell, who is covering Clerk, Meagan Elliott's leave. 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 5, 2026 B. Statutory Planning Meeting held February 5, 2026 Council Minutes Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler February 19, 2026 THAT the minutes from the Regular Meeting of Council held February 5, 2026 and the minutes from the Statutory Planning Meeting held February 5, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Final Draft of Official Plan in the Municipality of Bayham Official Plan Review B. Notice of Public Meeting re Minor Variance Application COA-01/26 Bueckert C. Notice of Public Meeting re Minor Variance Application COA-02/26 Tatar Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 12.1.1 A — C be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-05/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-25/25 Neufeld 54304 Eden Line Council Minutes Moved by: Councillor Chilcott Seconded by: Councillor Emerson February 19, 2026 THAT Report DS-05/26 regarding the Neufeld rezoning application ZBA-25/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property located in Part Lot 6 Concession 9, municipally identified as 54304 Eden Line, from dual zoned `Hamlet Residential (HR)' Zone and `Urban Industrial (M4)' Zone to a site -specific dual zoned `Hamlet Residential (HR-20)' Zone and `Urban Industrial (M4-8)' Zone to permit the development of an Additional Residential Unit and recognize the existing uses on the property, which requires the following provisions: • Section 9.2.20.2 to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit, whereas a maximum of 40% is required under Section 4.59(e). • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line, whereas a setback of 26.0 metres is required under Section 4.22.1(b). • Section 23.13.8.2 to permit a Lot Frontage of 26 metres in an M4 zone with no municipal water or sanitary services, whereas a minimum of 30 metres is required under Section 23.4. + Section 23.13.8.3 to permit a Side Yard of 3.3 metres in an M4 zone abutting a residential zone; whereas a minimum of 7.5 metres is required under Section 23.8. AND THAT Zoning By-law No. Z820-2026 be presented to Council for enactment. f:: B. Report DS-06/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-01/26 Wall 23 Oak Street Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report DS-06/26 regarding the Wall rezoning application ZBA-01/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, Council Minutes February 19, 2026 associated with this application, there was one oral presentation and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 23 Oak Street, Vienna, from Village Residential (R1) Zone to Site -specific Village Residential (R1-25) to permit the construction of a new shop, which requires the following provisions: • Section 10.12.25 to permit a Maximum Height for an Accessory Building of 7.0m; where a Maximum Height of 4.5m is required under Section 10.11 b) Section 10.12.25 to permit a Maximum Floor Area for an Accessory Building of 149m2; where a Maximum Floor Area of 75m2 is required under Section 10.11 c) AND THAT Zoning By-law No. Z821-2026 be presented to Council for enactment. CARRIED C. Report DS-07/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-02/26 Guenther 53900 Heritage Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-07/26 regarding the Guenther rezoning application ZBA-02/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 53900 Heritage Line, from Hamlet Residential (HR(h2)(h3)) Zone to Site -specific Hamlet Residential (HR-21) to permit the construction of a detached residential dwelling on the subject property, which removes holding provisions `h2' and `h3' and also requires the following provision: • Section 9.12.21.2 to permit a Minimum Rear Yard of 8.2 metres, where a Minimum Rear Yard of 9.0 metres is required under Section 9.10. AND THAT Zoning By-law No. Z822-2026 be presented to Council for enactment. CARRIED 4 Council Minutes February 19, 2026 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. County of Prince Edward re Bill 21, Protect Our Food Act, 2025 B. Municipality of Markstay-Warren re LifeLabs Closure in Greater Sudbury C. Long Point Region Conservation Authority re January 7, 2026 Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A — C be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-05/26 by Lorne James, Treasurer re 2025 Development Charges Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-05/26 re 2025 Development Charges be received for information. CARRIED B. Report TR-06/26 by Lorne James, Treasurer re 2025 Investment Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-06/26 re 2025 Investment Report be received for information. CARRIED C. Report TR-07/26 by Lorne James, Treasurer re 2025 Q4 Variance Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-07/26 re 2025 Q4 Variance Report be received for information. G:I N I Council Minutes February 19, 2026 D. Report TR-08/26 by Lorne James, Treasurer re 2025 Surplus Allocation Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-08/26 re 2025 Surplus Allocation be received for information; AND THAT Council establishes an Information Technology Reserve; AND THAT Council confirms the 2025 Surplus Transfer Report attached hereto as Appendix 'A'; AND THAT Council confirms the 2025 Revised Reserves, Reverse Funds, and Deferred Revenue Report attached hereto as Appendix'B'; AND THAT Council confirm the 2025 Sale of Assets Report attached hereto as Appendix 'C'; AND THAT Council directs staff to bring forward an updated Surplus of Assets report for all departments of the Municipality. CARRIED E. Report TR-09/26 by Lorne James, Treasurer re 2026 Fiscal Outlook Report Moved by'. Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-09/26 re 2026 Fiscal Outlook Report be received for information. CARRIED The Council Meeting recessed for a break at 8:19 pm and resumed at 8:24 pm. F. Report TR-10/26 by Lorne James, Treasurer re 2026 Budget Amendments Moved by' Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-10/26 re 2026 Budget Amendments Report be received for information; AND THAT Council approves the Capital Budget amendments as noted in Appendix A; AND THAT the appropriate tax rates by-laws be presented for approval. G. Report CL-01/26 by Meagan Elliott, Clerk re Municipal Assistance Requests — First Intake Moved by: Councillor Emerson Seconded by: Councillor Froese Council Minutes February 19, 2026 THAT Report CL-01/26 re 2026 Municipal Assistance Requests — First Intake be received for information; AND THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the events; AND THAT all facility rental relief requests be approved; AND THAT the following funding requests be granted with prorating at 80% Writers' Festival Edisonfest • Canada Day Celebrations * Vienna Lions Kidsfest * Bayham Beachfest AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED H. Report CL-02/26 by Meagan Elliott, Clerk re Updated Appointment By-laws Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CL-02/26 re Updated Appointment By-laws be received for information; AND THAT the streamlined appointment by-laws including a by-law to repeal By-law No. 2024-050 be presented for enactment. CARRIED I. Report CAO-07/26 by Thomas Thayer, CAO re Ontario Provincial Police (OPP) Support for By-law Enforcement Complaints Council Minutes February 19, 2026 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-07/26 re Ontario Provincial Police (OPP) Support for By-law Enforcement Complaints (Follow-up to February 5, 2026 Item No. 11.213) be received for information. CARRIED J. Report CAO-08/26 by Thomas Thayer, CAO re Ontario Trillium Foundation — Capital Grant Application Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-08/26 re Ontario Trillium Foundation — Capital Grant Application be received for information. AND THAT Council supports an application to the Ontario Trillium Foundation — Capital Grant stream for improved lighting at the Straffordville Ball Diamond. WAI-2-ITS-4101 14. BY-LAWS A. By-law No. 2026-007 Being a by-law to appoint a Chief Administrative Officer (CAO) and Alternate Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham B. By-law No. 2026-008 Being a by-law to appoint a Clerk, Deputy Clerks and Lottery Licensing Officers for the Municipality of Bayham C. By-law No. 2026-009 Being a by-law to appoint a Treasurer for the Municipality of Bayham D. By-law No. 2026-010 Being a by-law to appoint a Fire Chief and Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham E. By-law No. 2026-011 Being a by-law to appoint Enforcement Officials for the Municipality of Bayham F. By-law No. 2026-012 Being a by-law to appoint a Chief Building Official and Building Inspectors for the Municipality of Bayham G. By-law No. 2026-013 Being a by-law to appoint a Drainage Superintendent for the Municipality of Bayham H. By-law No. 2026-014 Being a by-law to repeal By-law No. 2024-050 By-law No. Z820-2026 Being a by-law to amend By-law No. Z456-2003 — Neufeld I Council Minutes February 19, 2026 By-law No. Z821-2026 Being a by-law to amend By-law No. Z456-2003 — Wall K. By-law No. Z822-2026 Being a by-law to amend By-law No. Z456-2003 — Guenther Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2026-007, 2026-008, 2026-009, 2026-010, 2026-011, 2026-012, 2026- 013, 2026-014, Z820-2026, Z821-2026, and Z822-2026 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council do now rise to enter into an "In Camera" Session at 9.25 p.m. to discuss: A, Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation) CARRIED 16.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" Session at 9:40 pm and report on Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation). CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose; Litigation or potential litigation, including Council Minutes February 19, 2026 matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation) be received for information. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-015 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2026-015 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 9:42 p.m. CARRIED MAYOR CLERK 10