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Home My WebLink AboutMarch 05, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, March 5, 2026 7:00 p.m. The March 5, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 19, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report FR-02/26 by Harry Baranik, Fire Chief / CEMC re 2025 Annual Fire and emergency Services Report B. Report PS-02/26 by Steve Adams, Manager of Public Works / Drainage Superintendent re 2025 Annual Drinking Water and Compliance Summary Council Agenda March 5, 2026 2 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance, COA-01/26 Beuckert B. Notice of Decision re Minor Variance, COA-02/26 Tatar C. Notice of Passing re Zoning By-law No. Z820-2026 Neufeld D. Notice of Passing re Zoning By-law No. Z821-2026 Wall E. Notice of Passing re Zoning By-law No. Z822-2026 Guenther F. Notice of Public Meeting re Minor Variance, COA-03/26 Vendryes 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-02/26 by Steve Adams, Manager of Public Works / Drainage Superintendent re Little Jerry Creek Drain – Major Improvement – Section 78 Request B. Report DR-03/26 by Steve Adams, Manager of Public Works / Drainage Superintendent re Bartley Drain Smith Branch Extension – Major Improvement – Section 78 Request C. Report DS-09/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E21-26 Hodgson and Jakucinskas, 56649 Heritage Line 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County Council re Highlights – February 24, 2026 B. Elgin County Council re Committee of the Whole Minutes – February 10, 2026 C. Elgin County Council re Regular Council Meeting Minutes – February 10, 2026 D. Township of Perry re Reduced Rate Distribution of Library Resources E. Ontario Public Works Association (OPWA) re 2026 Committee and Board of Directors F. Top Aggregate Producing Municipalities of Ontario (TAPMO) re Newsletter 2026 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-11/26 by Lorne James, Treasurer re Short Term Investment Strategies Council Agenda March 5, 2026 3 B. Report CAO-10/26 by Thomas Thayer, CAO re Site Plan Agreement - Dujardin 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (License Agreement) B. Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Lighthouse) C. Confidential Item re Labour relations, employee negotiations; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Recruitment) D. Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-016 Being a by-law to confirm all actions of Council 18. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 19, 2026 7:00 p.m. The February 19, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE *via Zoom, left at 9:23 pm SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK (outgoing) MEAGAN ELLIOTT *via Zoom CLERK (incoming) ALAN BUSHELL TREASURER LORNE JAMES PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott reminded residents that the Edison, Vienna and Area Museum is hosting Dave Harding on Saturday February 21, 2026 at 2 pm as part of their speaker series. CAO Thayer Welcomed interim Clerk Alan Bushell, who is covering Clerk, Meagan Elliott’s leave. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 5, 2026 B. Statutory Planning Meeting held February 5, 2026 Council Minutes February 19, 2026 2 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Meeting of Council held February 5, 2026 and the minutes from the Statutory Planning Meeting held February 5, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Final Draft of Official Plan in the Municipality of Bayham Official Plan Review B. Notice of Public Meeting re Minor Variance Application COA-01/26 Bueckert C. Notice of Public Meeting re Minor Variance Application COA-02/26 Tatar Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 12.1.1 A – C be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-05/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-25/25 Neufeld 54304 Eden Line Council Minutes February 19, 2026 3 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-05/26 regarding the Neufeld rezoning application ZBA-25/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property located in Part Lot 6 Concession 9, municipally identified as 54304 Eden Line, from dual zoned ‘Hamlet Residential (HR)’ Zone and ‘Urban Industrial (M4)’ Zone to a site-specific dual zoned ‘Hamlet Residential (HR-20)’ Zone and ‘Urban Industrial (M4-8)’ Zone to permit the development of an Additional Residential Unit and recognize the existing uses on the property, which requires the following provisions: • Section 9.2.20.2 to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit, whereas a maximum of 40% is required under Section 4.59(e).  • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line, whereas a setback of 26.0 metres is required under Section 4.22.1(b).  • Section 23.13.8.2 to permit a Lot Frontage of 26 metres in an M4 zone with no municipal water or sanitary services, whereas a minimum of 30 metres is required under Section 23.4.  • Section 23.13.8.3 to permit a Side Yard of 3.3 metres in an M4 zone abutting a residential zone; whereas a minimum of 7.5 metres is required under Section 23.8. AND THAT Zoning By-law No. Z820-2026 be presented to Council for enactment. CARRIED B. Report DS-06/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-01/26 Wall 23 Oak Street Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report DS-06/26 regarding the Wall rezoning application ZBA-01/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, Council Minutes February 19, 2026 4 associated with this application, there was one oral presentation and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 23 Oak Street, Vienna, from Village Residential (R1) Zone to Site-specific Village Residential (R1-25) to permit the construction of a new shop, which requires the following provisions: • Section 10.12.25 to permit a Maximum Height for an Accessory Building of 7.0m; where a Maximum Height of 4.5m is required under Section 10.11b) • Section 10.12.25 to permit a Maximum Floor Area for an Accessory Building of 149m²; where a Maximum Floor Area of 75m² is required under Section 10.11c) AND THAT Zoning By-law No. Z821-2026 be presented to Council for enactment. CARRIED C. Report DS-07/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-02/26 Guenther 53900 Heritage Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-07/26 regarding the Guenther rezoning application ZBA-02/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 53900 Heritage Line, from Hamlet Residential (HR(h2)(h3)) Zone to Site-specific Hamlet Residential (HR-21) to permit the construction of a detached residential dwelling on the subject property, which removes holding provisions ‘h2’ and ‘h3’ and also requires the following provision: • Section 9.12.21.2 to permit a Minimum Rear Yard of 8.2 metres, where a Minimum Rear Yard of 9.0 metres is required under Section 9.10. AND THAT Zoning By-law No. Z822-2026 be presented to Council for enactment. CARRIED Council Minutes February 19, 2026 5 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. County of Prince Edward re Bill 21, Protect Our Food Act, 2025 B. Municipality of Markstay-Warren re LifeLabs Closure in Greater Sudbury C. Long Point Region Conservation Authority re January 7, 2026 Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – C be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-05/26 by Lorne James, Treasurer re 2025 Development Charges Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-05/26 re 2025 Development Charges be received for information. CARRIED B. Report TR-06/26 by Lorne James, Treasurer re 2025 Investment Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-06/26 re 2025 Investment Report be received for information. CARRIED C. Report TR-07/26 by Lorne James, Treasurer re 2025 Q4 Variance Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-07/26 re 2025 Q4 Variance Report be received for information. CARRIED Council Minutes February 19, 2026 6 D. Report TR-08/26 by Lorne James, Treasurer re 2025 Surplus Allocation Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-08/26 re 2025 Surplus Allocation be received for information; AND THAT Council establishes an Information Technology Reserve; AND THAT Council confirms the 2025 Surplus Transfer Report attached hereto as Appendix ‘A’; AND THAT Council confirms the 2025 Revised Reserves, Reverse Funds, and Deferred Revenue Report attached hereto as Appendix ‘B’; AND THAT Council confirm the 2025 Sale of Assets Report attached hereto as Appendix ‘C’; AND THAT Council directs staff to bring forward an updated Surplus of Assets report for all departments of the Municipality. CARRIED E. Report TR-09/26 by Lorne James, Treasurer re 2026 Fiscal Outlook Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-09/26 re 2026 Fiscal Outlook Report be received for information. CARRIED The Council Meeting recessed for a break at 8:19 pm and resumed at 8:24 pm. F. Report TR-10/26 by Lorne James, Treasurer re 2026 Budget Amendments Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report TR-10/26 re 2026 Budget Amendments Report be received for information; AND THAT Council approves the Capital Budget amendments as noted in Appendix A; AND THAT the appropriate tax rates by-laws be presented for approval. CARRIED G. Report CL-01/26 by Meagan Elliott, Clerk re Municipal Assistance Requests – First Intake Moved by: Councillor Emerson Seconded by: Councillor Froese Council Minutes February 19, 2026 7 THAT Report CL-01/26 re 2026 Municipal Assistance Requests – First Intake be received for information; AND THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the events; AND THAT all facility rental relief requests be approved; AND THAT the following funding requests be granted with prorating at 80%: • Writers’ Festival • Edisonfest • Canada Day Celebrations • Vienna Lions Kidsfest • Bayham Beachfest AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED H. Report CL-02/26 by Meagan Elliott, Clerk re Updated Appointment By-laws Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CL-02/26 re Updated Appointment By-laws be received for information; AND THAT the streamlined appointment by-laws including a by-law to repeal By-law No. 2024-050 be presented for enactment. CARRIED I. Report CAO-07/26 by Thomas Thayer, CAO re Ontario Provincial Police (OPP) Support for By-law Enforcement Complaints Council Minutes February 19, 2026 8 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-07/26 re Ontario Provincial Police (OPP) Support for By-law Enforcement Complaints (Follow-up to February 5, 2026 Item No. 11.2B) be received for information. CARRIED J. Report CAO-08/26 by Thomas Thayer, CAO re Ontario Trillium Foundation – Capital Grant Application Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-08/26 re Ontario Trillium Foundation – Capital Grant Application be received for information. AND THAT Council supports an application to the Ontario Trillium Foundation – Capital Grant stream for improved lighting at the Straffordville Ball Diamond. CARRIED 14. BY-LAWS A. By-law No. 2026-007 Being a by-law to appoint a Chief Administrative Officer (CAO) and Alternate Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham B. By-law No. 2026-008 Being a by-law to appoint a Clerk, Deputy Clerks and Lottery Licensing Officers for the Municipality of Bayham C. By-law No. 2026-009 Being a by-law to appoint a Treasurer for the Municipality of Bayham D. By-law No. 2026-010 Being a by-law to appoint a Fire Chief and Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham E. By-law No. 2026-011 Being a by-law to appoint Enforcement Officials for the Municipality of Bayham F. By-law No. 2026-012 Being a by-law to appoint a Chief Building Official and Building Inspectors for the Municipality of Bayham G. By-law No. 2026-013 Being a by-law to appoint a Drainage Superintendent for the Municipality of Bayham H. By-law No. 2026-014 Being a by-law to repeal By-law No. 2024-050 I. By-law No. Z820-2026 Being a by-law to amend By-law No. Z456-2003 – Neufeld Council Minutes February 19, 2026 9 J. By-law No. Z821-2026 Being a by-law to amend By-law No. Z456-2003 – Wall K. By-law No. Z822-2026 Being a by-law to amend By-law No. Z456-2003 – Guenther Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2026-007, 2026-008, 2026-009, 2026-010, 2026-011, 2026-012, 2026-013, 2026-014, Z820-2026, Z821-2026, and Z822-2026 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council do now rise to enter into an “In Camera” Session at 9:25 p.m. to discuss: A. Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation) CARRIED 16.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the “In Camera” Session at 9:40 pm and report on Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation). CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Litigation or potential litigation, including Council Minutes February 19, 2026 10 matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation) be received for information. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-015 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2026-015 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 9:42 p.m. CARRIED MAYOR CLERK REPORT FIRE DEPARTMENT TO: Mayor & Members of Council FROM: Harry Baranik, Fire Chief / CEMC DATE: March 5, 2026 REPORT: FR-02/26 SUBJECT: 2025 ANNUAL FIRE AND EMERGENCY SERVICES REPORT BACKGROUND Annually, staff provide Council with a summary of Fire and Emergency Services operations. Attached hereto as Appendix ‘A’ is the 2025 Annual Fire and Emergency Services Report. STRATEGIC PLAN 3.1: Quality of Governance > To undertake strategies and technology and knowledge capital investments that continuously improve a service-orientated governance approach in Bayham Initiative: Continue to develop knowledge regarding new innovative strategies in Fire Services. ATTACHMENTS 1. 2025 Annual Fire & Emergency Services Report RECOMMENDATION 1. THAT Report FR-02/26 re 2025 Annual Fire and Emergency Services Report be received for information. Respectfully submitted: Reviewed by: Harry Baranik Thomas Thayer, CMO, AOMC Fire Chief/CEMC/By-Law Chief Administrative Officer B.A., CMM III Police Professional/ Fire Services Executive, CEMC, CAFI 1 Appendix A 2025 ANNUAL REVIEW FIRE & EMERGENCY SERVICES 2 Contents Introduction .......................................................................................................................... 3 Emergency Response: Calls for Service ................................................................................... 3 Emergency Response Types ................................................................................................... 4 Comparison of Number of Calls by Station Location: ................................................................. 4 Comparison of Number & Type of Calls for the Entire Department........................................... 5 Comparison of Percentage of Response Type by Station ........................................................... 6 Port Burwell - Station 1 ........................................................................................................... 7 Straffordville – Station 2 .......................................................................................................... 7 Fires ...................................................................................................................................... 8 Medical Responses ................................................................................................................ 9 Other calls ............................................................................................................................. 9 Training ............................................................................................................................... 10 Equipment/Building Upgrades ............................................................................................. 10 Fire Safety Education ........................................................................................................... 11 Emergency Management ..................................................................................................... 11 2025 Budget ........................................................................................................................ 11 Grants ................................................................................................................................. 12 Conclusion ........................................................................................................................... 12 2026 Priorities ..................................................................................................................... 13 3 Introduction The following is the 2025 Summary Report for the Bayham Fire and Emergency Services (BFES) and will include the projects the Fire Service is working on for 2026. This report will also introduce the new Paramedic Dispatch Matrix and how it may change the response numbers for the BFES. The BFES works hard to ensure that its mission is carried out in the safest manner possible. Mission "The primary mission of the Bayham Fire Department is to provide a range of programs to protect the lives and property of the inhabitants of the Municipality of Bayham from the adverse effects of fires or exposure to dangerous conditions created by man or nature." The BFES endeavours to adhere to the guidelines of the Municipality of Bayham’s 2023-2026 Community Strategic Plan. The fire service in Ontario is continually evolving. The BFES strives to stay current on the requirements as directed by senior levels of government, such as The Ontario Fire Marshal’s Office. As council has been previously advised, this July, all firefighters will need their National Fire Protection Association (NFPA) certification for Fire Fighter Level I and II, and Hazardous Materials. Over the past five years, our new recruits have been instructed to this level. In 2025, Chief Training Officer Dawley ensured that every practice was dedicated to those experienced firefighters needing certification so that they would receive the required material and be able to demonstrate the skills required to challenge the National Fire Prevention Association’s (NFPA) exams to be certified. However, the BFES still have some senior firefighters required to successfully pass some the written or practical testing components. Further, some senior firefighters have expressed their beliefs that they cannot be successful in their testing even though they had been successful during their recruitment. The BFES will be preparing a report for council on how these members can remain on duty through limited roles during certain responses. This will mean the BFES’s Establishing and Regulating By-law will have to be amended. This report will also address a 2025 review of the Municipality’s Emergency Measures Management. Emergency Response: Calls for Service In 2025, the BFES responded to 238 calls for service which is the highest year ever for calls for service, topping 2024 as the busiest year to date. The chart below is a ten-year comparison of the total number of calls. The year of 2025 was 45 calls over the 10-year average of 193 calls for service per year. 4 Emergency Response Types Comparison of Number of Calls by Station Location: The following is a three-year comparison of total number of calls per station for the year. The percentage of response volume was almost evenly distributed between the two stations. There has been a marked increase in the number of calls fielded by the Straffordville Station (No. 2). 0 50 100 150 200 250 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Calls for Service 122 116 Comparison of Number of Calls by Station in 2025 Straffordville Stn #2 Port Burwell Stn #1 128 88 Comparison of Number of Calls by Station in 2024 Straffordville Stn #2 Port Burwell Stn #1 5 Note: This comparison is by location of the first station tiered out and whose area the incident is located in. This can be misleading due to the fact many calls are two-station responses. Comparison of Number & Type of Calls for the Entire Department The following is a three-year comparison of the different response types for the entire department. It is interesting to note that although the overall volume of calls changed, the percentage regarding the of types of calls has remained generally constant. 106 83 Comparison of Number of Calls by Station in 2023 Straffordville Stn Port Burwell Stn 6 Comparison of Percentage of Response Type by Station The following is a comparison of the response type by each station for 2025. 4% 50% 2%5% 10% 13% 9%6% Percentage of Calls for Service in 2024 Fire Medical Technical Rescue Public Hazard Alarms MVC's Burning Complaints Other/Mutual Aid 6% 50% 4% 7% 10% 15% 8% 0.10% Prescentage of Calls for Service in 2023 Fire Medical Technical Rescue Public Hazard Alarms MVC's Burning Complaints Other/Mutual Aid 7 Port Burwell - Station 1 In review, in 2025, the Port Burwell Station remained consistent except for a continued slight increase in Medical related calls for service since 2023. Straffordville – Station 2 In Review, the Straffordville Station remained consistent in most categories. The only decrease was in the category of ‘Other and Mutual Aid’ calls for service. 8 Fires In 2025, the BFES responded to 10 fire/explosion-related calls. These numbers are consistent with the previous two years. Note: The category ‘Fire Calls category’ includes structure fires, vehicles fires, including all explosions, grass fires, and wildland fires where there was no loss. Structure fires include residential, agricultural, and commercial. As responses to unauthorized and authorized burning complaints include fire they have been included in the chart below. Below is a comparison chart of the Fire calls over the past three years: In 2025, the estimated dollar loss relating to structural fires was reported to the OFM at $348,000, which was significantly down from the previous year of over $2 million (including the Legend Rubber fire). Of the $348,000 fire loss, $252,000 came from the house explosion at the end of the year and Sandytown Road. These structure fires are generally detected in their early stage and upon arrival, the fire department’s personnel were able to locate the fire and contain it to the area of origin. What is not mentioned in the estimate is the dollar loss that was saved. By containing the fires to the area of origin, millions of dollars to the building and the contents were saved. The house explosion was deemed non-suspicious; however, the structure and any contents were destroyed. Once again, after a review as to the cause of the fires, there does not appear to be a single cause which fire prevention can focus on to educate the community. The causes of the four structure fires/explosions include: placing trash with ashes too close to the house, electrical wiring, default of an appliance, improper chimney maintenance, transformer fire and probable human error regarding fuel supply to the residence. Burning complaints have significantly increased over the past three years due to the dry spells experienced during the spring and summer months. This is the second year in a row the Fire Chiefs in Elgin County issued a joint burning ban. This led to an increase in burning complaints. The Fire Chief would like to thank the community for adhering to the ban and notifying the department when those who were not abiding by the ban. In 2025, the BFES issued four charges for contradicting the Burn By-law. It should be noted, each one of these charges was Type 2025 2024 2023 Structure/Explosion 5 4 7 Vehicle 3 3 1 No Loss (Outdoor) 2 2 3 Burning Complaints 22 19 15 Total 32 28 26 9 not for a single violation of the Burning By-law; each case involved multiple violations of the By- law. Medical Responses The following three-year comparison of medical calls for service indicates that there continues to be an increase in the number of medical calls which the BFES responded to. Yet, as previously indicated, the percentage of these calls remains generally constant. The following table contains the numbers within the three-year average for medical calls: Later this year, Southwestern Ontario will be adopting a new criteria regarding there dispatch criteria for the EMS units. This new criteria causes the ambulance call-taker to dive more deeply into the call and ask more questions in order to better prioritze their response. Currently, if an ambulance is dispatched to a call, that unit is locked into that call. Despite the fact they could be driving by a more urgent required call, the unit cannot deviate their response. The new system will allow the dispatch to divert the unit to the more urgent call for service. This new system will be causing the BEFS to review and alter its Tiered Medical Response Criteria to better match that of the new system and its principles. Some departments have seen a reduction in medical calls for service, which is the greatest demand on BFES resources. Note: This new dispatch criteria has already been implemented in the GTA, Kitchener and Waterloo, with the London Dispatcher Centre coming on line in October. Other calls In 2025, BFES responses to reported Motor Vehicle Collisions (MVCs) over the past three years remained consistent. The percentage of MVC calls on Talbot Line (Highway 3) has declined. Approximately one-third of the calls are property damage only and do not require any services from the fire department. On two occasions, cell phone service has reported an incident which could not be located. It should be noted that there were several serious MVC resulting in fatalities and serious injury and that weather was not a factor, however extrication was needed to be performed. Type 2025 2024 2023 MVC &/or Extrication 28 30 28 The number of responses for calls related to public hazards had a slight increase. This category includes power lines being down and natural gas leaks. Like last year, no one storm was responsible for an abundance of calls for lines down. Hydro One needs to be complimented on their continued hard work over the summer, which decreased the lines down class significantly. Year 2025 2024 2023 Number of Medical Related Calls 138 107 94 10 Regarding the natural gas leaks, one was from a main line deteriorating before the meter, a dryer line leaking, and human error for not shutting off an appliance. The Technical Rescue category included 6 water rescue calls and a high-angle call involving an ATV rolling down an embankment. Unfortunately, one of the water rescue calls resulted in a drowning due to a rip current. Training In the spring of 2022, the Ontario Government announced O. Reg. 343/22 requiring firefighters to be either approved under a legacy program or certified under the National Fire Protection Association (NFPA) Standards for Firefighter Level I & 2 and Hazardous Materials Operations Level by July 1, 20261. All recruits trained in the past five years have been trained to the new standard through the Elgin – Middlesex Regional Training Centre. However, as mentioned earlier, there are few firefighters working on passing their NFPA exams. Further, there is a modest number of current firefighters which will have to be certified due to their training was not recognized by the International Fire Service Accreditation Congress (IFSAC). During 2025, Chief Training Officer Dawley continued to set training in order that those individuals will be able to challenge the exam. Challenging the exam is a process in which the fire department must prove to the OFM – IFSAC that the training was to their quality and specifications. Currently, the BFES has a few people that cannot and will not qualify. The Fire Chief is reviewing the possibility of revising the BFES’s Establishing and Regulating By-Law to allow a new class of Assistant Firefighters that will be limited to their current certification Level. They will be readily identified by a different colour helmet. An example of this would include a firefighter who had been on the department for 20 years and is a skilled truck driver and pump operator. This firefighter would be able to operate the fire apparatus, however, would be restricted from entering the ‘hot zone’ of fire operations. The firefighter would be able to challenge the certification process and upgrade their status. The next training pressure will be ensuring the fire department has adequate personnel trained in the new NFPA Standards involving skills requiring technical knowledge by July 2028. This would include such things as High-Angle, Water, Ice Water and Swift Water as set out in the fire department’s Establishing and Regulating By-Law. Equipment/Building Upgrades In the spring of 2025, Council acknowledged the need for the BFES to upgrade their Self- Contained Breathing Apparatus (SCBAs). In June, the BFES took possession of these new units. In 2024, a new pumper was delivered to the Port Burwell Station. Concern was raised over how low the pump component sat to the ground. A member of the BFES staff researched the problem and contacted the pump manufacturer. A solution was reached which required the 1 Note to remain at a ‘full-service level’, only certification can be obtained. Further, “Grandfathering” which occurred in 2015 and later in 2018 is accepted as being certified 11 truck manufacturer to make such modifications in order to reach the minimum clearance as recommended by NFPA. In the fall of 2025, the truck manufacturer agreed to the modifications and covered the cost under their warranty. The improvement surpassed the required clearance. In early December, a member of the Port Burwell Station, whose full-time employment is with fire department equipment supplier, noticed that a nearby full-time department was upgrading their current auto extrication equipment and liquidating their older hydraulic auto extrication equipment. This equipment came with all the attachments, some of which the Port Burwell Station wanted but did not have. Upon agreement, the Port Burwell Firefighters’ Association and the BFES shared the cost to purchase a complete set of this equipment at the fraction of the cost for a new set. Fire Safety Education In 2025, the BFES continued to attend events at public request. The Fire Education team has utilized the Elgin County Fire Prevention smoke trailer to help with fire safety education. During Fire Prevention week in October, almost every school within our municipality, both public and private, was attended to educate the children on fire safety 2025’s message of “Charge into Fire Safety™: Lithium-Ion Batteries in Your Home”. After the attendance at the schools, both stations held an open house to further educate the other members of the community. Both stations had good success with their open houses. Emergency Management Through a Grant from the Ministry of Emergency Preparedness and Response, the Municipality of Bayham purchased and equipped an emergency response trailer. This trailer can also be used as a small command unit if required. The trailer can be utilized by both Public Works and Fire Department staff to respond to an emergency. This trailer has a generator, portable pump, sandbag device, with sandbags, radios, chain saws, and signage. It is currently being stored in the Port Burwell Station. In November 2025, the County of Elgin held a training session for all the Municipal Emergency Control groups within the County. This session also included an exercise, which is expected to continue in 2026's exercise. This Training and exercise met the requirements of the Ministry of Emergency Preparedness and Response. Staff worked extensively to upgrade the contact list of the Municipality’s Emergency Response Plan. 2025 Budget In general, the BFES operated within its budget. The following are key points that affected the 2025 Budget: • Revenues: Revenues were extensively above the projected target. This was largely due to the reimbursement of expenses regarding the Legend Rubber fire the previous year and MVC collections. 12 • Protective Clothing: The Protective Clothing category was under budget as it was anticipated that coveralls were going to be purchased for the firefighters. However, locating the different suppliers available and then obtaining their quotes took longer than expected. This purchase will occur in 2026. The fire station associations have agreed to sharing the cost with the BFES. • Training: The training category was also under budget. It was anticipated that the new technical rescue courses would be available, however, the Fire College was running pilot courses into late fall. As the BFES currently offers these services, and has the equipment for these services, it is expected that members of the service will apply for upcoming dates when available. Grants In 2025, the BFES services was successful in obtaining the following grants: • Completion of the 2024 Grant: Installation of a door in the Port Burwell Station and the construction of an Extractor (Laundry Room for bunker gear) in the Straffordville Station. • Received approval for $35,400 from the Ontario Government’s Fire Protection grant. In the grant application, the BFES indicated the funds would be to reduce the exposures to cancer. Three air purification appliances and extra particulate hoods were requested and approved. Procurement for these is in process now that the Transfer Payment Agreement has been approved. • Intercounty Fire Department Grant regarding Mental Health Supports for Public Safety Personnel program (MHS4PSP). As already reported to Council, a joint application was prepared and accepted by the Ministry of the Solicitor General. This programs of this grant are currently under way which provide education to firefighters relating to the prevention and recognition of Mental Health risks. Conclusion In 2025, the personnel changes continue to evolve. The department is maintaining its current level of personnel, however, continually seeks applicants that are available during the day. Articles from national and international resources clearly indicate this is not a local issue, but a societal issue. Some departments in Ontario are thinking ‘outside the box’ to attract and retain firefighters. The remuneration valve for compensation of the entire department is less than the average cost of two full time fire officers on a full-time department. In the fall of 2025, the BFES had a recruitment drive. This drive resulted in six new firefighters. In this class, four of the recruits are being stationed at the Port Burwell Station and the other two are assigned to the Straffordville Station. The Elgin County Fire Chiefs Association continues to meet monthly. This has already proven beneficial. The Fire Chiefs are being proactive with municipal-owned communications 13 infrastructure and the fire dispatch agreement. As an Association, they have approached County Council requesting a working group be formed to address the aging communications system owned by the municipalities in the County of Elgin. Further, as stated early, using the theory of ‘economy of scale’, there was a joint purchase of three tankers. In 2025, reports of Lithium Battery/ Electric Vehicle (EV) fires continue to be a growing topic in the fire industry. The science regarding EVs is also changing. The BFES continues to seek education as to the latest practices in best how to deal with such a fire. A constant theme that remains is the theory that if there is an EV fire and the fire is not endangering anyone, to simply let it burn to extinguishment. The problem with extinguishing an EV fire is that one can never be sure if the battery fire has been completely extinguished. Some tests have shown vehicles to reignite up to thirty days later. Lithium Battery fires are not just related to EVs. Lithium Battery bicycle fires are continuing to become more common. It is imperative that the public be made aware only use the batteries and chargers that are approved by the manufacturer and never leave a charging unit in an area that would impede the path of egress in case of an emergency. In 2025, the Fire Chief, who is a member of the Ontario Association of Fire Chiefs Health and Safety Committee, remains a member with the Occupational Health and Safety Act’s Section 21 Committee. The Section 21 Committees are authorized under the Act to assist the Minister of Labour, Training and Skills Development and Immigration to meet regarding safety concerns for the occupation they represent. This is a provincial committee comprised of members from the Ontario Fire Marshal’s Office, Ministry of Labour, Ontario Professional Fire Fighters Association, Fire Fighters Association of Ontario, Ontario Association of Fire Chiefs, Association of Municipalities of Ontario, and Public Service Health and Safety Association. One of the tasks of the committee is to produce Guidance Notes for fire departments in order they can draft their own Standard Operating Guidelines that would make the Guidance Note more reflective to their community. 2026 Priorities Some of the priorities for the BFES in 2026 include: • Recruit Class: Successful completion of the recruit class and ensuring they are soon enrolled into their driver training and the Pump Operators course. • Recruitment: The BFES will host another recruit drive in early fall of 2026. There will be an emphasis on trying to obtain day response. • Mandatory Certifications: Prepare for the current proposed Mandatory Certification Regulation under the Fire Protection and Prevention Act as mentioned earlier. • Community Risk Assessment: To complete the Community Risk Assessment as required by Provincial Regulations and present it to Council in the 2026 second/third quarter. • Associations: Continue to develop relationships in those associations that can have a direct positive impact with the BFES. These would include but not limited to the 14 Canadian and Ontario Association of Fire Chiefs, Ontario Municipal Fire Prevention Officers Association, the Ontario Association of Fire Training Officers, and the Canadian and National Fire Investigation Association. Being part of these associations allow for easy contact to people with expertise in specific matters to respond to the needs of the community. Allowing other Officers to attend an event to educate themselves on the new trends in the fire service. • Review of the BFES Standard Operating Guidelines (SOG): With the BFES’s Joint Health and Safety Committee, initiate a review of the BFES’s SOG’s to ensure they are in line with the Occupation Health and Safety Section 21 Guidelines. This will also include a review of the BFES Cancer Prevention checklist as the section 21 committee is reviewing the list and will be making further changes. • Mutual Aid Meetings: To ensure attendance at these meetings. • County Fire Prevention Association: To ensure those in the role of Public Education attend those meetings. • Finances: Continue to work with the Treasurer in order that future capital projects can be identified, costed, and listed in upcoming budgets. Continue to remain within the operating budget as adopted by Council. To work at obtaining the revenue for MVCs and through Fire Marque. To purchase those capital items which council has provided their approval of. • Tanker: The delivery of the new tanker to the Straffordville Station and reposition their current tanker to the Port Burwell Station. • Coveralls: With agreement from both station associations, the BFES will be purchasing coveralls for the firefighters. These coveralls will be utilized in non-structure firefighting incident. The coveralls will be made from Nomex material and are considered fire retardant. When using the coveralls, health and safety considerations to heat stress and PFAS from the bunker gear are reduced. • Mandatory Reporting: Ensure legislative required reports are completed in a timely manner. • Emergency Management: Work with staff to ensure the community is warned of upcoming events such as significant weather events or major road closures because of an incident. To continue to work with our partners including Government agencies and non-government agencies to be properly prepared and respond to any upcoming events. • Municipality of Bayham’s Establishing and Regulating By-law: Prepare and present a renewed Establishing and Regulating By-law to Council. REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: March 5, 2026 REPORT: PS-02/26 SUBJECT: 2025 ANNUAL DRINKING WATER AND COMPLIANCE SUMMARY REPORTING – BAYHAM AND RICHMOND WATER SYSTEMS BACKGROUND The Municipality is the Owner of the Bayham and Richmond Water Systems. During the 2025 calendar year, the Municipality was also the Operator of both systems. The Municipality is required to provide to Council annual drinking water quality compliance reports as set out in Ontario Regulation (O. Reg) 170/03. DISCUSSION The 2025 Annual Reports for both systems are attached to this Report, including annual flow data. The format of the reporting is different than in previous years due to a change in the Operator of the system. On January 1, 2026, the Ontario Clean Water Agency (OCWA) assumed operation of both Bayham water systems and led the drafting of the attached Reports in accordance with the requirements of O. Reg 170/03. Both systems continue to operate in compliance with the licensing requirements and design capacities. STRATEGIC PLAN 1.1: Quality of Place > To invest in community infrastructure initiatives that create an effective foundation that contributes to Bayham’s quality of life and economic prospects. Initiative(s): Focus on core infrastructure based on the Asset Management Plan and compliance with legislation ATTACHMENTS 1. 2025 Bayham Annual Report 2. 2025 Richmond Annual Report RECOMMENDATION 1. THAT Report PS-02/26 re 2025 Annual Drinking Water and Compliance Summary Reporting – Bayham and Richmond Water Systems be received for information. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer February 23, 2026 Thomas Thayer The Corporation of the Municipality of Bayham 56169 Heritage Line Straffordville, ON N0J 1Y0 Re: Safe Drinking Water Act, O. Reg. 170/03 Section 11 and Schedule 22 Summary Report Dear Mr. Thayer; Attached is the 2025 Summary Report for the Bayham Distribution System for January 1st to December 31st, 2025. This report is completed in accordance with Section 11 and Schedule 22 of O. Reg. 170/03, under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the Municipality of Bayham Municipal Council. Please ensure this distribution by March 31, 2026. Section 12 of O. Reg. 170/03, requires the Annual Report required under Section 11 of O. Reg. 170/03 and the Summary Report be made available for inspection by any member of the public during normal business hours, without charge. The reports should be made available for inspection at the office of the Municipality, or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional information regarding these reports. I can be reached at 519-301-7174. Sincerely, Stephanie Simpson Safety, Process and Compliance Manager (OCWA) cc. Steve Adams, Manager of Public Works/ Draining Supereminent (Bayham) Vitaliy Talashok, Senior Operations Manager (OCWA) Sam Sianas, Regional Hub Manager (OCWA) Matthew Belding, Process and Compliance Technician (OCWA) Bayham Distribution System Waterworks # 260004748 System Category – Large Municipal Residential Annual Water Report Prepared For: The Municipality of Bayham Reporting Period of January 1st – December 31st 2025 Issued: February 23rd, 2026 Revision: 0 Operating Authority: This report has been prepared to satisfy the annual reporting requirements in O. Reg 170/03 Section 11 and Schedule 22 Ontario Clean Water Agency – Bayham Distribution System – 2025 Annual Water Reports Table of Contents Revision History ............................................................................................................ 7 Report Availability ......................................................................................................... 7 System Process Description ........................................................................................ 7 Distribution .......................................................................................................................................... 7 Compliance ..................................................................................................................... 7 Adverse Water Quality Incidents .......................................................................................................... 8 Non-Compliance ................................................................................................................................... 8 Non-Compliance Identified in a Ministry Inspection ............................................................................ 9 Major Maintenance Summary ...................................................................................... 9 Distribution Maintenance .................................................................................................................. 9 Flows ............................................................................................................................... 9 Ontario Clean Water Agency – Bayham Distribution System – 2025 Annual Water Reports Revision History Table 1. Revision History Date Revision # Revision Notes 2026-02-09 0 Report issued Report Availability This summary report for the Bayham Distribution System (DS) is published in accordance with Schedule 22 of Ontario’s Drinking Water Systems Regulation for the reporting period of January 1st to December 31st, 2025. This system does not serve more than 10,000 residence and the annual reports will be available to residents at the Municipal Office as well as on the municipal website. Notification will be at the Municipal Office and copies provided free of charge if requested. This report was prepared by the Ontario Clean Water Agency on behalf of the Municipality of Bayham and must be supplied to the Bayham Municipal Council by March 31, 2026. System Process Description Distribution The Bayham Water Distribution System receives its potable water supply from the Elgin Area Water Treatment Plant through the Port Burwell Area Secondary Water Supply System. The treatment plant draws raw water from Lake Erie and provides both primary and secondary disinfection prior to transmission into the downstream systems. Within the Distribution System, secondary disinfection is maintained through two re-chlorination facilities. One facility is located at the Port Burwell elevated water tank, and the second, known as the Lakeview Re-chlorination Facility, is situated east of the water tower near the Bayham–Malahide municipal boundary. The distribution system consists of two interconnected components where flow is metered: the Port Burwell system and the Vienna system. Compliance The Bayham DS was operated and maintained in such a manner that treated water supplied to the consumers serviced by the system satisfied the Ontario Drinking Water Quality Standards. On January 1st, 2026 OCWA began operating the Bayham Distribution System. Notification was provided to the MECP on November 25th, 2025. OCWA was granted limited scope transitional accreditation on December 4th, 2025 and will be seeking full scope accreditation in 2026. Ontario Clean Water Agency – Bayham Distribution System – 2025 Annual Water Reports Table 2. Compliance Report Card Compliance Event Date # of Events Ministry of Environment Inspections January 5th, 2025 0 Ministry of Labour Inspections N/A 0 QEMS External Audit October 3rd, 2025 November 25th, 2025 9 2 AWQI’s/BWA N/A 0 Non-Compliance N/A 0 Community Complaints N/A 0 Spills N/A 0 Watermain Breaks N/A 0 Adverse Water Quality Incidents Under the Safe Drinking Water Act, O.Reg 170/03, any adverse water quality incidents (AWQI) are required to be reported to the Ministry of the Environment, Conservation and Parks (MECP) and corrective action taken. Refer to Table 3 below for a summary of AWQI incidents in 2025. Table 3: AWQI Incidents Date AWQI # Location Problem Details Legislation Corrective Action Taken There were no adverse water quality incidents reported during the reporting period. Non-Compliance Under the Safe Drinking Water Act, O.Reg 170/03, any events where legislative requirements were not met are required to be reported to the MECP and corrective actions taken. Refer to Table 4 below for a summary of non-compliance incidents in 2025. Table 4: Non-Compliance Incidents Legislation requirement(s) system failed to meet duration of the failure (i.e. date(s)) Corrective Action Status There were no non-compliance issues reported during the reporting period. Ontario Clean Water Agency – Bayham Distribution System – 2025 Annual Water Reports Non-Compliance Identified in a Ministry Inspection The annual routine inspection of the Bayham Distribution System occurred on January 5th, 2026, and was conducted by Provincial Officer, Jim Miller of the Ministry of the Environment, Conservation and Parks (MECP). The final report was received on February 12, 2026 with a final inspection rating of 100%. The routine MECP Inspections have an Inspection Rating Record, which evaluates the system to provide information for the owner/operator on areas that need to be improved. The particular areas that were evaluated for the Bayham Distribution System were: Treatment Process, Operations Manuals, Logbooks, Certification and Training, Water Quality Monitoring, and Reporting and Corrective Actions. This system received 0 out of 214 non-compliance ratings and as such received 100% for the Final Inspection Rating. There were no issues or concerns to report in 2025 that required corrective action for the Bayham Distribution System System. Table 5: Non-Compliance from Ministry Inspections Legislation requirement(s) system failed to meet duration of the failure (i.e. date(s)) Corrective Action Status There were no non-compliances identified during this period. Major Maintenance Summary Distribution Maintenance Table 6: Maintenance Details - Hydrant flushing - Valve turning - Flow meter calibrations Flows In accordance with Schedule 22-2(3) below is a summary and discussion of the quantity of water supplied during the reporting period. There are no rated capacities specified in the MDWL or DWWP. The Bayham Distribution System is supplied potable water from the Elgin Area Water Treatment Plant through Port Burwell Area Secondary System. The flow is metered at two locations in the system that are interconnected: 1. Port Burwell 2. Vienna Appendix A contains monthly flow readings from various meters throughout the distribution system. Appendix A Summary of flow volumes to the Bayham Distribution System from 2021-2025 (values in m3 unless indicated) Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Totals 2025 Port Burwell 5672 5479 6482 6823 8109 10755 12849 11092 10766 8236 7477 7733 101,473 Daily Average 183 195 209 227 262 359 414 358 359 266 249 249 Vienna 4134 3904 4506 4324 4805 6042 7120 6642 6376 4845 5106 5234 63,038 Daily Average 133 139 145 144 155 201 229 214 213 156 170 169 Lake View 11,446 10,468 11,865 12,209 14,903 16,433 20,622 20,974 16,523 14,610 13,173 13,831 177,057 Daily Average 369 374 383 407 481 567 665 677 551 474 439 446 2024 Port Burwell 6378 6061 5952 5845 7766 8696 12767 11071 8310 7697 5116 6504 92,163 Daily Average 206 209 192 195 250 290 412 357 277 248 170 210 Vienna 4028 3782 4174 4322 4635 4411 5392 5252 4980 4565 3869 4721 54,131 Daily Average 130 130 135 144 149 147 174 169 166 147 129 152 Lake View 11,310 10,795 11,306 11,221 13,908 15,292 17,860 17,569 14,348 13,496 10,905 11,760 159,770 Daily Average 365 372 365 374 448 510 576 567 478 435 363 379 2023 Port Burwell 5461 4998 5823 5484 8048 8112 9815 9209 7675 6176 6008 6136 82,945 Daily Average 176 179 188 183 260 270 317 297 256 199 200 198 Vienna 3797 3650 4284 4810 5408 5306 4962 4867 4441 4313 4068 3923 53,829 Daily Average 122 130 138 160 174 176 160 157 148 139 136 127 Lake View 10,371 9,456 11,159 11,343 14,706 15,290 15,607 15,173 12,913 11,999 11,053 11,322 150,392 Daily Average 335 338 360 378 474 510 503 489 430 387 368 365 2022 Port Burwell 6240 5180 6192 5894 9302 9827 11731 9861 7216 7895 6117 6904 92,359 Daily Average 201 185 200 196 300 328 378 318 240 255 204 223 Vienna 5090 4235 4693 3692 4862 5387 4845 4746 4861 5104 4104 4148 55,767 Daily Average 164 151 151 123 157 180 156 153 162 165 137 134 Lake View 12,454 10,685 12,413 13,428 15,304 17,058 17,873 16,203 13,754 13,415 11,244 12,380 166,211 Daily Average 402 382 400 448 494 569 576 523 458 433 375 399 2021 Port Burwell 5481 5513 5625 5782 8670 8977 8275 11020 7478 7141 5827 5726 85,515 Daily Average 177 197 181 193 280 299 267 356 249 230 194 184 Vienna 4151 3777 4249 4347 4677 4745 4293 5355 4089 4453 4522 4791 53,449 Daily Average 134 135 137 145 151 158 138 173 136 148 150 154 Lake View 11,184 9,045 10,399 11,445 14,360 15,312 16,448 18,769 13,519 13,096 11,491 11,956 157,024 Daily Average 361 323 335 381 463 510 531 605 451 422 383 386 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 6 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 260004748 Drinking-Water System Name: Bayham Distribution System Drinking-Water System Owner: The Corporation of the Municipality of Bayham Drinking-Water System Category: WD Large Municipal Residential Period being reported: 2025 Complete if your Category is Large Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [ x ] Is your annual report available to the public at no charge on a web site on the Internet? Yes [ x ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Complete for all other Categories. Number of Designated Facilities served: Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [ ] Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number N/A Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] 1 Chatham St. Port Burwell, Ont. N0J 1TO N/A Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 6 Indicate how you notified system users that your annual report is available, and is free of charge. [ x ] Public access/notice via the web [ x ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ x ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ x ] Public access/notice via other method __water bills_____________________________________ Describe your Drinking-Water System The Bayham water distribution system consists of various size transmission mains and apparatuses including 85 fire hydrants, 131 main valves and 5 air release and 4 drain chambers. The location of these are mainly located in the villages of Port Burwell and Vienna. The estimated service population is 1590 with 860 fully metered service connections with 2 main meter chambers. A booster pump station (chamber) is located on the transmission main to Vienna. This pump operates when the pressure drops to activate the pump which would normally occur during fire flows or main line flushing. List all water treatment chemicals used over this reporting period No chemicals used as this report is a stand alone distribution system that receives treated water. Were any significant expenses incurred to? [x ] Install required equipment [x ] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred - Hydrant flushing - Valve turning - Flow meter calibrations - Operating $779,899 - Capital $37, 583 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 6 Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number of Samples Range of E.Coli Or Fecal Results (min #)-(max #) Range of Total Coliform Results (min #)-(max #) Number of HPC Samples Range of HPC Results (min #)-(max #) Distribution 159 0 – 0 0 - 0 159 <10 - 130 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Grab Samples Range of Results (min #)-(max #) Turbidity Chlorine 416 0.14 – 1.61 (free) Fluoride (If the DWS provides fluoridation) NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Arsenic Barium Boron Cadmium NOTE: For continuous monitors use 8760 as the number of samples. Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 6 Chromium *Lead Mercury Selenium Sodium Uranium Fluoride Nitrite Nitrate *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Location Type Number of Samples Range of Alkalinity Results (min#) – (max #) Number of Exceedances Plumbing Distribution 8 pH and alkalinity Alk. 95-125 mg/L pH= 7.35-7.72 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Alachlor Aldicarb Aldrin + Dieldrin Atrazine + N-dealkylated metobolites Azinphos-methyl Bendiocarb Benzene Benzo(a)pyrene Bromoxynil Carbaryl Carbofuran Carbon Tetrachloride Chlordane (Total) Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 6 Chlorpyrifos Cyanazine Diazinon Dicamba 1,2-Dichlorobenzene 1,4-Dichlorobenzene Dichlorodiphenyltrichloroethane (DDT) + metabolites 1,2-Dichloroethane 1,1-Dichloroethylene (vinylidene chloride) Dichloromethane 2-4 Dichlorophenol 2,4-Dichlorophenoxy acetic acid (2,4-D) Diclofop-methyl Dimethoate Dinoseb Diquat Diuron Glyphosate HAA5 (Total Haloacetic Acids) (NOTE: show latest annual average) 2025 25.1 µg/L Heptachlor + Heptachlor Epoxide Lindane (Total) Malathion Methoxychlor Metolachlor Metribuzin Monochlorobenzene Paraquat Parathion Pentachlorophenol Phorate Picloram Polychlorinated Biphenyls(PCB) Prometryne Simazine THM (NOTE: show latest annual average) 2025 58 µg/L Temephos Terbufos Tetrachloroethylene 2,3,4,6-Tetrachlorophenol Triallate Trichloroethylene Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 6 2,4,6-Trichlorophenol 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Trifluralin Vinyl Chloride List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample THM 56 ug/L Jan. 6/2025 THM 43 ug/L April 1/2025 THM 62 ug/L July 2/2025 THM 71 ug/L Oct. 7/2025 February 26, 2026 Thomas Thayer The Corporation of the Municipality of Bayham 56169 Heritage Line Straffordville, ON N0J 1Y0 Re: Safe Drinking Water Act, O. Reg. 170/03 Section 11 and Schedule 22 Summary Report Dear Mr. Thayer; Attached is the 2025 Summary Report for the Richmond Community Drinking Water System for January 1st to December 31st, 2025. This report is completed in accordance with Section 11 and Schedule 22 of O. Reg. 170/03, under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the Municipality of Bayham Municipal Council. Please ensure this distribution by March 31, 2026. Section 12 of O. Reg. 170/03, requires the Annual Report required under Section 11 of O. Reg. 170/03 and the Summary Report be made available for inspection by any member of the public during normal business hours, without charge. The reports should be made available for inspection at the office of the Municipality, or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional information regarding these reports. I can be reached at 519-301-7174. Sincerely, Stephanie Simpson Safety, Process and Compliance Manager (OCWA) cc. Steve Adams, Manager of Public Works/ Draining Supereminent (Bayham) Vitaliy Talashok, Senior Operations Manager (OCWA) Sam Sianas, Regional Hub Manager (OCWA) Matthew Belding, Process and Compliance Technician (OCWA) Richmond Community Drinking Water System Waterworks # 2600074854 System Category – Small Municipal Year-Round Residential Annual Water Report Prepared For: The Municipality of Bayham Reporting Period of January 1st – December 31st 2025 Issued: February 26th, 2026 Revision: 0 Operating Authority: This report has been prepared to satisfy the annual reporting requirements in O. Reg 170/03 Section 11 and Schedule 22 Ontario Clean Water Agency – Richmond Community Drinking Water System – 2025 Annual Water Reports Table of Contents Annual Summary Report .......................................................... Error! Bookmark not defined. Revision History ............................................................................................................ 7 Report Availability ......................................................................................................... 7 System Process Description ........................................................................................ 7 Source Water and Wells ....................................................................................................................... 7 Treatment Process ................................................................................................................................ 7 Treatment Chemicals used during the reporting year ...................................................................................... 8 Compliance ..................................................................................................................... 8 Adverse Water Quality Incidents .......................................................................................................... 9 Non-Compliance ................................................................................................................................... 9 Non-Compliance Identified in a Ministry Inspection ............................................................................ 9 Flows ............................................................................................................................. 10 Raw/Treated Water Flows .................................................................................................................. 10 Ontario Clean Water Agency – Richmond Community Drinking Water System – 2025 Annual Water Reports Revision History Table 1. Revision History Date Revision # Revision Notes 02/26/2026 0 Report Issued Report Availability This summary report for the Richmond Community Drinking Water System (DWS) is published in accordance with Schedule 22 of Ontario’s Drinking Water Systems Regulation for the reporting period of January 1st to December 31st, 2025. This system does not serve more than 10,000 residence and the annual reports will be available to residents at the Municipal Office as well as on the municipal website. Notification will be at the Municipal Office and copies provided free of charge if requested. This report was prepared by the Ontario Clean Water Agency on behalf of the Municipality of Bayham and must be supplied to the Bayham Municipal Council by March 31, 2026. System Process Description Source Water and Wells Three (3) production wells are connected to the system: one bedrock well (TW1-10) and two overburden wells (TW2-12 and TW3-12). Under normal operation, one overburden well operates at a time. The bedrock well is maintained but is not typically used due to aesthetic concerns. All three wells are classified by the Ministry as Groundwater Under the Direct Influence of Surface Water (GUDI) without effective in-situ filtration. Treatment Process Raw water from the wells enters the treatment building through separate piping for the bedrock and overburden sources and then combines into a common raw water header. Due to elevated nitrate levels in the overburden wells, treatment includes water softening and nitrate removal using ion exchange prior to storage. A nitrate analyzer on the common raw water header is used to monitor treatment effectiveness and support operational control. Primary disinfection is achieved using ultraviolet (UV) disinfection and sodium hypochlorite, which is dosed upstream of the storage tanks to provide adequate contact time. Treated water is conveyed to two on-ground storage tanks, one equipped with a top spray bar for aeration and the other with a bottom discharge connection. High-lift booster pumps draw water from storage and convey it through the treatment process. Prior to UV disinfection, water passes through parallel cartridge filters to provide equivalent in-situ filtration. Secondary disinfection is maintained using sodium hypochlorite downstream of the UV system to preserve a disinfectant residual throughout the distribution system Ontario Clean Water Agency – Richmond Community Drinking Water System – 2025 Annual Water Reports Treatment Chemicals used during the reporting year Sodium hypochlorite is used to achieve Primary and Secondary disinfection in the Richmond Community Drinking Water System. Refer to Table 2 for treatment chemical supplier information of which are NSF60 approved for use in drinking water. Table 2. Treatment Chemicals utilized at Richmond Community DWS Chemical Name Use Supplier Sodium Hypochlorite Disinfection Nevtro Sales Compliance The Richmond Community DWS was operated and maintained in such a manner that treated water supplied to the consumers serviced by the system satisfied the Ontario Drinking Water Quality Standards. On January 1st, 2026 OCWA began operating the Richmond Community Drinking Water System. Notification was provided to the MECP on November 25th, 2025. OCWA was granted limited scope transitional accreditation on December 4th, 2025 and will be seeking full scope accreditation in 2026. Table 3. Compliance Report Card Compliance Event Date # of Events Ministry of Environment Inspections January 5th, 2025 N/A Ministry of Labour Inspections N/A 0 QEMS External Audit October 3rd, 2025 November 25th, 2025 9 2 AWQI’s/BWA September 17th, 2025 1 Non-Compliance N/A 0 Community Complaints N/A 0 Spills N/A 0 Watermain Breaks N/A 0 Ontario Clean Water Agency – Richmond Community Drinking Water System – 2025 Annual Water Reports Adverse Water Quality Incidents Under the Safe Drinking Water Act, O.Reg 170/03, any adverse water quality incidents (AWQI) are required to be reported to the Ministry of the Environment, Conservation and Parks (MECP) and corrective action taken. Refer to Table 4 below for a summary of AWQI incidents in 2025. Table 4: AWQI Incidents Date AWQI # Location Problem Details Legislation Corrective Action Taken 09-17-25 169947 Richmond Distribution System Low Pressure Loss of pressure in the distribution system due to the in-line boosters shutting off O. Reg. 170/03 – Schedule 16 Pumps shut off as a safety measure. CT calculation was performed and CT was maintained in the holding tanks Non-Compliance Under the Safe Drinking Water Act, O. Reg 170/03, any events where legislative requirements were not met are required to be reported to the MECP and corrective actions taken. Refer to Table 5 below for a summary of non-compliance incidents in 2025. Table 5: Non-Compliance Incidents Legislation requirement(s) system failed to meet duration of the failure (i.e. date(s)) Corrective Action Status There were no non-compliance issues reported during the reporting period. Non-Compliance Identified in a Ministry Inspection The annual routine inspection of the Richmond Community Drinking Water System occurred on January 5th, 2026, and was conducted by Provincial Officer, Jim Miller of the Ministry of the Environment, Conservation and Parks (MECP). The final report has not yet been received. The routine MECP Inspections have an Inspection Rating Record, which evaluates the system to provide information for the owner/operator on areas that need to be improved. The particular areas that were evaluated for the Richmond Community Drinking Water Supply System were: Treatment Process, Operations Manuals, Logbooks, Certification and Training, Water Quality Monitoring, and Reporting and Corrective Actions. There were no issues or concerns to report in 2025 that required corrective action for the Richmond Community Drinking Water System. Table 6: Non-Compliance from Ministry Inspections Legislation requirement(s) system failed to meet duration of the failure (i.e. date(s)) Corrective Action Status There were no non-compliances identified during this period. Ontario Clean Water Agency – Richmond Community Drinking Water System – 2025 Annual Water Reports Major Maintenance Summary Distribution Maintenance Table 7: Maintenance Details - Hydrant flushing - Valve turning - Flow meter calibrations - Operating: $106,234 Flows Raw/Treated Water Flows The Richmond Community DWS is categorized as a Small Municipal Residential Drinking Water System. The system is supplied by groundwater from three municipal wells and provides treated water to consumers within the Village of Richmond. The Richmond Community DWS operated in accordance with the Municipal Drinking Water Licence 061- 102 and Drinking Water Works Permit 061-202. In accordance with Schedule 22-2(3) below is a summary and discussion of the quantity of water supplied during the reporting period. The water that is treated is regulated under the Municipal Drinking Water Licence #061-102, in which the rated capacity for the system is 43.2m3/d. The Richmond Community Drinking Water System East Train is operating at 36.5% and the West Train is operating at 39.2% of the rated capacity. The raw and treated flows are one in the same as there are only the two treated water flowmeters for each train. Refer to Figure 1 for the average daily flow each month. Figure 1: Average Daily Flows each Month 0 10 20 30 40 50 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AvgAv e r a g e D a i l y F l o w ( m ³/d ) Month Figure 1: Average Daily Flow Each Month 2025 East Average Daily Flow (m³/d)2025 West Average Daily Flow (m³/d) Rated Capacity (m³/d) Ontario Clean Water Agency – Richmond Community Drinking Water System – 2025 Annual Water Reports Appendix A contains monthly flow readings from the East and West Trains within the Richmond Community DWS. Appendix A Summary of flow volumes to the Richmond Community Drinking Water System East & West Train from 2021-2025 (values in m3 unless indicated) Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Totals 2025 East 490 405 424 371 489 551 582 544 490 468 462 484 5760 avg.daily 16 14 14 12 16 18 19 18 16 15 15 16 West 528 415 436 406 523 590 622 581 524 501 496 517 6139 avg. daily 17 15 14 14 17 20 20 19 17 16 17 17 2024 East 446 390 463 465 500 486 494 498 517 578 535 547 5919 avg.daily 14 13 15 16 16 16 16 16 17 19 18 18 West 441 431 447 470 533 518 540 533 552 615 575 588 6243 avg. daily 14 15 14 16 16 17 17 17 18 20 19 19 2023 East 474 491 493 496 543 525 457 458 459 446 430 448 5720 avg.daily 15 18 16 17 18 18 15 15 15 14 14 14 West 498 505 526 527 454 442 434 422 425 427 416 430 5506 avg. daily 16 18 17 18 15 15 14 14 14 14 14 14 2022 East 399 354 392 413 376 475 438 423 430 437 467 422 5026 avg.daily 12 12 12 13 12 15 14 13 14 13 15 13 West 409 342 402 424 386 485 451 436 443 449 480 433 5140 avg. daily 13 12 13 14 13 16 15 14 15 14 16 14 2021 East 415 368 403 400 452 489 459 456 447 456 453 472 5270 avg.daily 13 13 13 13 15 16 15 15 15 15 15 15 West 426 376 413 411 463 500 472 470 460 469 465 484 5409 avg. daily 14 13 13 14 15 17 15 15 15 15 16 16 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 1 of 6 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 260074854 Drinking-Water System Name: Richmond Community Drinking Water System Drinking-Water System Owner: The Corporation of the Municipality of Bayham Drinking-Water System Category: Small Municipal Year Round Residential Period being reported: 2025 Complete if your Category is Large Municipal Residential or Small Municipal Residential Does your Drinking-Water System serve more than 10,000 people? Yes [ ] No [ x ] Is your annual report available to the public at no charge on a web site on the Internet? Yes [ x ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection. Complete for all other Categories. Number of Designated Facilities served: Did you provide a copy of your annual report to all Designated Facilities you serve? Yes [ ] No [x ] Number of Interested Authorities you report to: Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ x ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number N/A Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] Bayham Wastewater Treatment Plant 1 Chatham St. Port Burwell,ON 519-874-4761 N/A N/A Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 2 of 6 Indicate how you notified system users that your annual report is available, and is free of charge. [x ] Public access/notice via the web [x ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [x] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ x] Public access/notice via other method --- water bills _______________________________________ Describe your Drinking-Water System The community is serviced by two drilled overburden wells and treatment equipment upgrades including raw water softeners, nitrate filters, pre and post chlorination, post filtration, uv disinfection, on-line continuous monitoring equipment including nitrate, turbidity and chlorine. The system is monitored and alarmed by a computerized SCADA system. List all water treatment chemicals used over this reporting period Sodium Hypochlorite ( 12% ) Were any significant expenses incurred to? [ x ] Install required equipment [ x ] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred - Hydrant flushing - Valve turning - Flow meter calibrations - Operating: $106,234 Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 3 of 6 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number of Samples Range of E.Coli Or Fecal Results (min #)-(max #) Range of Total Coliform Results (min #)-(max #) Number of HPC Samples Range of HPC Results (min #)-(max #) Raw 24 0 0 – 0 0 Treated Distribution 108 0 0 - 0 108 >10 - 40 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Grab Samples Range of Results (min #)-(max #) Turbidity 8760 0.00 –2.00 (equip cal) Chlorine 8760 0.00 –3.76(equip. cal) (free) Fluoride (If the DWS provides NOTE: Record the unit of measure if it is not milligrams per litre. Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument issued Parameter Date Sampled Result Unit of Measure Incident Date Parameter Result Unit of Measure Corrective Action Corrective Action Date Jan.15/24 Sodium 28.1 mg/L Ongoing DWA by MOH Jan 29/24 NOTE: For continuous monitors use 8760 as the number of samples. Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 4 of 6 Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jan. 6/2025 0.6 <MDL µg/L Arsenic Jan. 6/2025 0.2 <MDL µg/L Barium Jan. 6/2025 35.2 µg/L Boron Jan. 6/2025 24 µg/L Cadmium Jan. 6/2025 0.008 µg/L Chromium Jan. 6/2025 0.08 <MDL µg/L *Lead See below Mercury Jan. 6/2025 0.01 <MDL µg/L Selenium Jan. 6/2025 0.04 <MDL µg/L Sodium Jan.15/24 28.1 mg/L Yes- DWA Uranium Jan. 6/2025 0.028 µg/L Fluoride Jan. 6/2025 0.11 mg/L Nitrite Annual range 0.003-0.004 mg/L Nitrate Annual range 3.21 – 8.95 mg/L *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Location Type Number of Samples Range of Lead Results (min#) – (max #) Number of Exceedances Plumbing 0 Distribution 4 Alk. = 279 – 299 mg/L pH = 7.17 – 7.54 0 Summary of Organic parameters sampled during this reporting period or the most recent sample results Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 5 of 6 Parameter Sample Date Result Value Unit of Measu re Exceedance Alachlor Jan. 6/2025 0.02 <MDL µg/L Atrazine Jan. 6/2025 0.01 <MDL µg/L Atrazine + N-dealkylated metobolites Jan. 6/2025 0.01 <MDL µg/L Azinphos-methyl Jan. 6/2025 0.05 <MDL µg/L Benzene Jan. 6/2025 0.32 <MDL µg/L Benzo(a)pyrene Jan. 6/2025 0.004 <MDL µg/L Bromoxynil Jan. 6/2025 0.33 <MDL µg/L Carbaryl Jan. 6/2025 0.05 <MDL µg/L Carbofuran Jan. 6/2025 0.01 <MDL µg/L Carbon Tetrachloride Jan. 6/2025 0.17 <MDL µg/L Chlorpyrifos Jan. 6/2025 0.02 <MDL µg/L Desethyl Atrrazine Jan. 6/2025 0.01 µg/L Diazinon Jan. 6/2025 0.02 <MDL µg/L Dicamba Jan. 6/2025 0.20 <MDL µg/L 1,2-Dichlorobenzene Jan. 6/2025 0.41 <MDL µg/L 1,4-Dichlorobenzene Jan. 6/2025 0.36 <MDL µg/L 1,2-Dichloroethane Jan. 6/2025 0.35 <MDL µg/L 1,1-Dichloroethylene (vinylidene chloride) Jan. 6/2025 0.33 <MDL µg/L Dichloromethane Jan. 6/2025 0.35 <MDL µg/L 2-4 Dichlorophenol Jan. 6/2025 0.15 <MDL µg/L 2,4-Dichlorophenoxy acetic acid (2,4-D) Jan. 6/2025 0.19 <MDL µg/L Diclofop-methyl Jan. 6/2025 0.40 <MDL µg/L Dimethoate Jan. 6/2025 0.06 <MDL µg/L Diquat Jan. 6/2025 1 <MDL µg/L Diuron Jan. 6/2025 0.03 <MDL µg/L Glyphosate Jan. 6/2025 1 <MDL µg/L Malathion Jan. 6/2025 0.02 <MDL µg/L MCPA Jan. 6/2025 0.00012 <MDL µg/L Metolachlor Jan. 6/2025 0.01 <MDL µg/L Metribuzin Jan. 6/2025 0.02 <MDL µg/L Monochlorobenzene Jan. 6/2025 0.3 <MDL µg/L Paraquat Jan. 6/2025 1 <MDL µg/L Pentachlorophenol Jan. 6/2025 0.15 <MDL µg/L Phorate Jan. 6/2025 0.01 <MDL µg/L Picloram Jan. 6/2025 1 <MDL µg/L Polychlorinated Biphenyls(PCB) Jan. 6/2025 0.04 <MDL µg/L Prometryne Jan. 6/2025 0.03 <MDL µg/L Simazine Jan. 6/2025 0.01 <MDL µg/L Drinking-Water Systems Regulation O. Reg. 170/03 Drinking Water Systems Regulations (PIBS 4435e01) February 2008 Page 6 of 6 THM (NOTE: show latest annual average) 2025 8.6 µg/L Terbufos Jan. 6/2025 0.01 <MDL µg/L Tetrachloroethylene Jan. 6/2025 0.35 <MDL µg/L 2,3,4,6-Tetrachlorophenol Jan. 6/2025 0.20 <MDL µg/L Triallate Jan. 6/2025 0.01 <MDL µg/L Trichloroethylene Jan. 6/2025 0.44 <MDL µg/L 2,4,6-Trichlorophenol Jan. 6/2025 0.25 <MDL µg/L Trifluralin Jan. 6/2025 0.02 <MDL µg/L Vinyl Chloride Jan. 6/2025 0.17 <MDL µg/L HAA5 (Total Haloacetic Acids) (NOTE: show latest annual average) 2025 5.3 <MDL µg/L List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample NOTICE OF A PUBLIC MEETING CONCERNING THE FINAL DRAFT OFFICIAL PLAN IN THE MUNICIPALITY OF BAYHAM OFFICIAL PLAN REVIEW TAKE NOTICE that the Corporation of the Municipality of Bayham is in the process of conducting an Official Plan Review, and that the County of Elgin is the Approval Authority for Official Plan Amendments. that Council and the Corporation of the Municipality of Bayham will hold a Public Meeting under Section 17(15) and Section 26(3) of the Planning Act, R.S.O. 1990, Chapter P.13. to present the final draft of the new Official Plan of the Municipality of Bayham Official Plan Review project. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold this Public Meeting on Thursday, March 5th, 2026, at 6:00 p.m. in the Municipal Council Chambers, Lower Level, 56169 Heritage Line, Straffordville. The Public Meeting may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of the Public Meeting is to present the final draft of the new Official Plan. A presentation will be made by the consultant team, Arcadis, to review the key themes of the new Official Plan and the changes since the December 2024 Draft Official Plan based on the approved County of Elgin Official Plan and input received, including from the Open Houses that took place in June 2024 and January 2025. The current Bayham Official Plan was approved in February 2019, and Municipalities are required under Section 26 of the Planning Act to conduct an Official Plan Review every five (5) years to ensure the Official Plan: • Is consistent with the Provincial Policy Statement; • Has regard to the matters of provincial interest, and; • Conforms with the County of Elgin Official Plan. The purpose of an Official Plan Review is to ensure that policies of the Official Plan are in conformity with provincial and County plans and policies and continue to meet the community’s vision for future change and development. This Official Plan Review is a municipal-wide initiative affecting all lands within the jurisdiction of the Municipality of Bayham. THE EFFECT of this will be the preparation of a Final Draft Official Plan to present to the Municipality of Bayham Council for adoption. Following adoption, the adopted Official Plan will be sent to the County of Elgin for approval. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the final draft Official Plan. The Municipality encourages your comments throughout the Official Plan Review process. If you have any comments, questions, require further information, or would like to be added to the project mailing list for updates and to be notified of the future decision of the County of Elgin on the proposed Official Plan, please email or mail to: • opreview@bayham.on.ca • Municipal Office: Attention - Official Plan Review (56169 Heritage Line, P.O. Box 160, Straffordville, ON, N0J 1Y0) • Oral submissions may also be expressed at Open Houses or the Statutory Public Meeting. All comments received will form part of the public record and will be circulated to Council, Municipal Staff, and Arcadis. Written comments submitted on or before 12:00 Noon on Wednesday, February 25th , 2026 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY OR REGISTERED OWNER of any land to which the plan would apply would otherwise have an ability to appeal the decision of the County of Elgin to the Ontario Land Tribunal but does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Bayham Official Plan is adopted, the specified person, public body, or registered owner of any land to which the plan would apply is not entitled to appeal the decision to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed official plan is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. IF YOU WISH to be notified of the adoption of the Official Plan, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 28th day of January 2026. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-01/26 See Over PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z821-2026 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: FRANK WALL, SAHIYA WALL & CORNELIUS WALL LOCATION: 23 OAK STREET, VIENNA TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z821-2026 on the 19th day of February 2026 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of all or part of this By-law by filing with the Clerk of the Municipality of Bayham either via the OLT e-file service (first-time users will need to register for a My Ontario Account) at https://olt.gov.on.ca/e-file-service by selecting the Municipality of Bayham as the Approval Authority or by mail to the Municipality of Bayham at the address listed below no later than 4:30 p.m. on 12th day of March 2026. The filing of an appeal after 4:30 p.m., in person or electronically, will be deemed to have been received the next business day. The appeal fee of $1,100 can be paid online through e-file or by certified cheque/money order to the Minister of Finance, Province of Ontario. If you wish to appeal to the Ontario Land Tribunal (OLT) or request a fee reduction for an appeal, forms are available from the OLT website at www.olt.gov.on.ca. If the e-file portal is down, you can submit your appeal to munderhill@bayham.on.ca. The notice of appeal must set out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject property from a ‘Residential (R1)’ Zone to a ‘Site Specific Residential (R1-25)’ Zone to permit a new accessory building, which requires the additional following provisions: • Section 10.12.25 to permit a Maximum Height for an Accessory Building of 7.0m; where a Maximum Height of 4.5m is required under Section 10.11b) • Section 10.12.25 to permit a Maximum Floor Area for an Accessory Building of 149m²; where a Maximum Floor Area of 75m² is required under Section 10.11c) The subject property is known as 23 Oak Street, west side, and south of Ann Street. THE EFFECT of this By-law is to permit the construction of a new accessory building for residential personal use that exceeds the Maximum Height and Floor Area requirements for an Accessory Building. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by- law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 20th Day of February 2026. Village of Vienna NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-02/26 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z822-2026 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: GERHARD GUENTHER LOCATION: 53900 HERITAGE LINE, RICHMOND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. Z822-2026 on the 19th day of February 2026 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of all or part of this By-law by filing with the Clerk of the Municipality of Bayham either via the OLT e-file service (first-time users will need to register for a My Ontario Account) at https://olt.gov.on.ca/e-file- service by selecting the Municipality of Bayham as the Approval Authority or by mail to the Municipality of Bayham at the address listed below no later than 4:30 p.m. on 12th day of March 2026. The filing of an appeal after 4:30 p.m., in person or electronically, will be deemed to have been received the next business day. The appeal fee of $1,100 can be paid online through e-file or by certified cheque/money order to the Minister of Finance, Province of Ontario. If you wish to appeal to the Ontario Land Tribunal (OLT) or request a fee reduction for an appeal, forms are available from the OLT website at www.olt.gov.on.ca. If the e-file portal is down, you can submit your appeal to munderhill@bayham.on.ca. The notice of appeal must set out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject property from a ‘Hamlet Residential with Holding Provisions (HR(h2), (h3))’ Zone to  a  ‘Site Specific Hamlet Residential (HR-21)’ Zone to permit a new Single Detached Dwelling, which requires the additional following provision:  • Section 9.12.21.2 to permit a Minimum Rear Yard of 8.2m; where a Minimum Rear Yard of 9.0m is required under Section 9.10  The subject property is known as 53900 Heritage Line, north side, and southeast of Richmond Road. THE EFFECT of this By-law is permit the construction of a new single detached dwelling with a reduced rear yard setback within the Hamlet Residential Zone; and to remove holding provisions that are deemed to no longer be required as the site is not suitable for a subdivision and is no longer within the regulated area of the Long Point Regional Conservation Authority (LPRCA). ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY- LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 20th day of February 2026. Hamlet of Richmond Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. ZBA-25/25 See over PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z820-2026 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: PEDRO & ANNA NEUFELD LOCATION: 54304 EDEN LINE, NORTH HALL TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z820-2026 on the 19th day of February 2026 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of all or part of this By-law by filing with the Clerk of the Municipality of Bayham either via the OLT e-file service (first-time users will need to register for a My Ontario Account) at https://olt.gov.on.ca/e-file-service by selecting the Municipality of Bayham as the Approval Authority or by mail to the Municipality of Bayham at the address listed below no later than 4:30 p.m. on 12th day of March 2026. The filing of an appeal after 4:30 p.m., in person or electronically, will be deemed to have been received the next business day. The appeal fee of $1,100 can be paid online through e-file or by certified cheque/money order to the Minister of Finance, Province of Ontario. If you wish to appeal to the Ontario Land Tribunal (OLT) or request a fee reduction for an appeal, forms are available from the OLT website at www.olt.gov.on.ca. If the e-file portal is down, you can submit your appeal to munderhill@bayham.on.ca. The notice of appeal must set out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject property from a dual ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) Zone to a Site-Specific dual ‘Hamlet Residential (HR-20)’ Zone and Urban Industrial (M4-8) Zone which requires the following provisions: • Section 9.2.20.2 to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit; whereas a maximum of 40% is required under Section 4.59(e).  • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line; where-as a setback of 26.0 metres is required under Section 4.22.1(b)  • Section 23.13.8.2 to permit a Lot Frontage of 26m in an M4 zone with no municipal water or sanitary services; whereas a minimum of 30m is required under Section 23.4  • Section 23.13.8.3 to permit a Side Yard of 3.3m in an M4 zone abutting a residential zone; whereas a minimum of 7.5m is required under Section 23.8 The subject property is known as 54304 Eden Line, north side, and east of Culloden Road. THE EFFECT of this By-law is to adjust the current boundary between the M4 and HR zones within the subject property to permit an Additional Residential Unit attached to the existing dwelling and recognize the location of the existing industrial business; while also permitting an ARU that exceeds the Maximum Floor Area requirements and recognizing the existing deficient side yard and setback to a County Road. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by- law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 20th Day of February 2026. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca CAO-03/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: MATTHEW VENDRYES LOCATION: 6356 PLANK ROAD, VIENNA TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (CAO-03/26). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on March 5th, 2026, at 6:50 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to grant relief from the following Zoning By-law regulations for the addition of a second storey to an existing residential dwelling, located at 6356 Plank Road, east side, north of Chute Line in the Village of Vienna: 1) Section 10.9.1 to permit a Minimum Side Yard Width of 1.2m on the north side and 0.9m on the south side for a two storey dwelling, whereas, where a garage or carport is attached, 1.2m plus 0.5m for each additional or partial storey above the first storey on each side of the combined building is required. An Additional Minor Variance is also required to recognize the existing deficient Lot Frontage: 2) Section 10.4 to permit a Minimum Lot Frontage of 12.8m (with Public Water & Sanitary Services, whereas 15.0m is required. THE EFFECT of this variance is to permit an addition to an existing dwelling with an existing deficient lot frontage and one deficient side yard width, resulting in a two storey dwelling where both side yard widths are deficient in the Village Residential (R1) Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 12:00 Noon on February 26, 2026, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 20th day of February 2026. Village of Vienna Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DRAINAGE TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: March 5, 2026 REPORT: DR-02/26 SUBJECT: MAJOR IMPROVEMENT – LITTLE JERRY CREEK DRAIN – CAPITAL ITEM NO. PW-34 BACKGROUND Constructed in 1955, the Little Jerry Creek Drain serves as a major collector drain for more than twenty-one municipal drains that outlet with in it. The watershed encompasses more than 2,500 hectares and consists primarily of an open-ditch system extending through the Township of South-West Oxford and includes contributing lands from the Township of Malahide. The drain ultimately discharges into a natural watercourse south of Eden Line, which flows into Big Otter Creek. DISCUSSION During the 2025 Bridge and Culvert biannual inspection, it was identified that the two large, corrugated steel plate culverts located under Best Line require replacement. These culverts serve as a critical drainage corridor for the Little Jerry Creek Drain and its corresponding municipal drains. Installed between 1957 and 1960, the culverts are exhibiting severe deterioration due to corrosion along the invert of both structures, resulting in structural failure progressing from the bottom upward. The 2025 inspection report identified that replacement of the two culvert structures, including the end walls, will be required within the next five years. Staff have included the project in the capital budget as Capital Item No. PW-34, with engineering scheduled for 2026 and construction planned for 2027. Upon further review of the proposed 2026 engineering works, staff determined that the culverts form part of the Little Jerry Creek Drain system and the project would proceed in accordance with the Municipal Drainage Act as a Major Improvement under Section 78. Section 78(1) of the Drainage Act allows Council of a municipality that is responsible for maintaining a Municipal Drain to change or alter the course of the drainage works or constructing, reconstructing, or extending embankments, walls, dykes, dams, reservoirs, bridges, pumping stations or other protective works in connections with the drainage works. The project is to be completed in accordance with the report of an Engineer appointed by it and without the petition required by section 4 of the Drainage Act. Staff are proposing to undertake a multi-year maintenance program that includes brushing, bottom clean-out, and re-establishing the drain to its original design profile to improve overall flow within the municipal drain system, in accordance with the responsibilities of the Municipality of Bayham. Failure of drain maintenance and culvert replacement could result in several factors including: • Structure failure • Flooding and risk to upland agricultural lands • Increased emergency repair cost As part of the engineering review, the entire drain schedule will be reassessed and updated as necessary to ensure it meets current requirements and to facilitate the accurate future apportionment of costs. Capital Item No. PW-34 levies $50,000 in 2026 and proposes to levy $450,000 in 2027 for engineering and construction work. Since the work can be done under the Drainage Act, engineering and construction costs will be covered by landowner assessment. However, the Little Jerry Creek Drain directly affects municipal roadways, which means that the Municipality will be assessed drain and/or benefit assessment and special assessments associated with this proposed major improvement. At this time, staff recommend no amendments to Capital Item No. PW-34. The $50,000 levied in 2026 can be reserved at the end of the fiscal year to fund a portion of the Municipality’s assessment. After an Engineer’s report and assessment schedule are received, the Municipality will have a clearer idea of the overall financial requirements under Drainage Act assessments, and can better determine the levy amount required in 2027 to cover the remainder of the costs of the works. There is the chance that the 2027 levy requirements are significantly reduced. Following this meeting the following steps in the process will proceed in accordance with Section 4 of the Drainage Act and will include the following: • Conducting an on-site meeting with the appointed Engineer; • Preparation and circulation of the Engineer’s Report identifying the required repairs and updated assessment schedule; • Consideration of the Engineer’s Report by Council; • Convening a Court of Revision to hear any appeals related to assessments; • Final reading of the provisional by-law; and • Tendering and construction of the approved works. It is staff recommendation, is to proceed with the Notice of Major Drain Improvements and to retain Spriet Associates Ltd. as the municipal drainage engineer to move forward with this reassessment and report for the Little Jerry Creek Drain. STRATEGIC PLAN Not applicable RECOMMENDATION 1. THAT Report DR-02/26 re Major Improvement – Little Jerry Creek Drain – Capital Item No. PW-34 be received for information; 2. AND THAT Council wishes to proceed with major improvements to the Little Jerry Creek Drain and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer REPORT DRAINAGE TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: March 5, 2026 REPORT: DR-03/26 SUBJECT: MAJOR IMPROVEMENT – BARTLEY DRAIN SMITH BRANCH EXTENSION BACKGROUND: Constructed in 2000-2001, the Smith Branch is a small tributary of the Bartley Drain that functions as an outlet on the east side of Culloden Road and travels southwest to the open ditch known as the Bartley Drain, which continues into the Little Jerry Creek Drain. The current Smith Branch Drain is a combination of concrete and steel pipe that is 600mm to 900mm under Culloden Road and deemed to be in good condition. DISCUSSION: On February 25, 2026, a Notice of Request for Major Improvement under Section 78 of the Drainage Act was submitted to staff by Michael Chromczak, President of M&J Chromczak Farms Inc. The request relates to agricultural lands located on the east side of Culloden Road, legally described as Concession 9, Lot 6. The subject property was recently purchased in 2024. Mr. Chromczak has identified significant drainage concerns affecting the farmland, including inadequate outlet and capacity limitations. The purpose of the request is to pursue a major improvement to the existing municipal drain in order to establish a sufficient and legal outlet for drainage of the subject lands. Under Section 78 of the Drainage Act, works that go beyond routine maintenance and involve the alteration, extension, or improvement of an existing municipal drain require the appointment of an Engineer to prepare a report outlining the proposed works, estimated costs, and assessment schedule. Staff recommendation that Council acknowledge receipt of the Notice of Major Drain Improvement submitted under Section 78 of the Drainage Act and authorize the municipality to proceed with the statutory process. Staff recommends that Council appoints Spriet Associates Ltd. as the Drainage Engineer for this project and direct the Engineer to initiate the required investigation, including scheduling and conducting an on-site meeting with municipal staff and affected landowners. STRATEGIC PLAN Not applicable RECOMMENDATION 1. THAT Report DR-03/26 re Major Improvement – Bartley Drain Smith Branch Extension be received for information; 2. AND THAT Council wishes to proceed with major improvements to the Bartley Drain Smith Branch and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Evan McKinstry, Junior Planner, Elgin County DATE: March 5, 2026 REPORT: DS-09/26 FILE NO. C-07 / D09.26HODG Roll # 3401-000-004-05700-0000 SUBJECT: Consent Application E21-26 Hodgson and Jakucinskas 56649 Heritage Line, Straffordville BACKGROUND Consent application E 21-26 was received from the Elgin County Land Division Committee, as submitted by Lenard Hodgson & Ramona Jakucinskas proposing to sever a parcel from lands described as 56649 Heritage Line for the creation of a new residential lot. Application No. E 21-26 Owners: Lenard Hodgson & Ramona Jakucinskas Agent: N/A Address: 56649 Heritage Line, Straffordville Water Supply: Private owned and operated well Sewage Supply: Public Sanitary sewer system Buildings/Structures Single-Detached Dwelling and two accessory building (shop) and (shed) Elgin County Official Plan Tier 2 Settlement Area Bayham Official Plan Designation Residential Bayham Zoning By-law 56649 Heritage Line Village Residential 1 (R1) Minimum Lot Area – 900 m2 Minimum Lot Frontage – 15m Maximum Lot Coverage- 30% Front Yard Depth – 7.0m Side Yard Width – 1.2m Maximum Building Height – 7m The applicant proposes to sever a parcel with a frontage of 20 m, a depth of 60.96 m, and an area of 1219.2 m2 for the creation of a new lot. The applicant is retaining a lot with an area of 2023.87 m2 proposed to remain in Residential use. Elgin County Land Division Committee will consider the application on March 25, 2026. Staff Report DS-09/26 Hodgson and Jakucinskas 2 A severance sketch illustrating the proposed severance is attached to this report as Appendix 1. The subject property is located at 56649 Heritage Line and is legally described as CON 6 STR N PT LOT 128 RP; 11R3052 PART 1 in the Municipality of Bayham. The subject property is shown on the Key Maps provided below. County Official Plan Key Map: Staff Report DS-09/26 Hodgson and Jakucinskas 3 Municipality of Bayham Official Plan Key Map: Staff Report DS-09/26 Hodgson and Jakucinskas 4 Subject Site Key Map: Staff Report DS-09/26 Hodgson and Jakucinskas 5 Proposed Severance Map: Staff Report DS-09/26 Hodgson and Jakucinskas 6 DISCUSSION Consent Application E 21-26 was submitted to, and declared complete, by Elgin County on February 9, 2026. Elgin County is the Approval Authority for applications considered under Section 53 of the Planning Act. The Municipality of Bayham is a commenting agency and provides a recommendation to the Land Division Committee, including conditions of approval. Consent Application E 21-26 was reviewed by staff with consideration to the Provincial Planning Statement (2024), Elgin County Official Plan, Municipality of Bayham Official Plan, and The Municipality of Bayham’s Zoning Bylaw. A summary of the applicable and commentary is provided below. Legislation Section(s) Relevance To Application Comments Provincial Planning Statement, 2024 Section 2.3.1.2 General Policies for Settlement Area Section 2.2 b) Housing • Land Use patterns within settlement areas should be based on densities and a mix of land uses, a) efficiently use land and resources, b) optimize existing and planned infrastructure and public service facilities, c) support active transportation, d) are transit- supportive, as appropriate • All housing options required to meet the social, health, economic and well-being requirements of current and future residents • All types of residential intensification, including the development and redevelopment of underutilized commercial and institutional sites for residential use, development and introduction of new housing options Residential lot creation and intensification is encouraged within settlement areas subject to regulations and appropriate servicing. Staff Report DS-09/26 Hodgson and Jakucinskas 7 within previously developed areas Elgin County Official Plan Section 6.3 Permitted Uses Section 6.9 Development in Tier 2 Settlement Areas • Within the County’s Settlement Area, the primary use of land shall be for the widest range of urban uses • Development must front onto and be directly accessed by a public road and serve as a logical extension to the existing built-up area The County of Elgin Official Plan permits residential lot creation in Settlement Areas and encourages residential intensification. The Municipality of Bayham Official Plan Section 4.5.2.1 Residential • The primary use of land shall be single detached dwellings • The Municipality supports the redevelopment and residential intensification of lands in the “residential” designation where such lands are underutilized The proposed severance complies with the Municipality of Bayham Official Plan polices. The subject lands are designated residential, and the Municipality supports residential lot creation in settlement areas. Municipality of Bayham Zoning Bylaw Village Residential 1 (R1) • The severed and retained parcels will meet all zoning provisions of the Village Residential 1 (R1) zone regulations No further planning applications are required as the subject lands will meet all appropriate zoning provisions and uses. Staff and municipal planner recommend the support of the consent application for the severance to create a new lot. CONSULTATION Consent Application E 21-26 was circulated internally for review and comments by Municipal staff. At the time of writing this report, the following comments have been received and, where applicable, recommended conditions of approval have been included. Municipality of Bayham: Recommends APPROVAL, subject to conditions. Staff Report DS-09/26 Hodgson and Jakucinskas 8 The property is within the boundary of village of Straffordville, fronting onto County Road 38 (Heritage Line). The severed lot will be subject to Municipality of Bayham Development Charges (DCs) that are collected at the time of building permit issuance. Staff would like to refer Council to Report PS-07/25, presented to Council on June 19, 2025, regarding the Wastewater Treatment Plant (WWTP) capacity. Report PS-07/25 noted that, given the subdivisions currently approved or being considered by staff at that time, granted or anticipated planning approvals would trigger future, associated building activity and implied wastewater capacity allocation. This would then bring the WWTP allocation to over 90 percent of its design capacity and would place pressure on Bayham to consider the investigation of a WWTP expansion and/or development moratorium. Report PS-07/25 did not account for any future consent applications and associated wastewater connections because the timing and location of consent applications is difficult to predict. Staff advise that with every new connection added by consent, the WWTP capacity is impacted outside of ongoing subdivision applications and building activity. Long Point Region Conservation Authority: No Concerns. No further comments have been received at the time of writing. STRATEGIC PLAN Not Applicable. ATTACHMENT 1. Appendix 1 - Applicant Provided sketch RECOMMENDATION THAT Report DS-09/26 regarding the Consent Application E21-26 submitted by Lenard Hodgson & Ramona Jakucinskas be received; AND THAT Council recommends approval to the Elgin County Land Division Committee that Consent Application E21-26 which would facilitate the severance for the creation of a new lot, subject to the following conditions and considerations: 1. That the Owner installs a new private well on the proposed severed lot providing the Municipality with a Well Record showing the water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety. 2. That the Owner obtains all required permits from the Municipality and County and installs a new municipal sanitary service connection to the proposed severed lot. 3. That the Owner provides confirmation of an approved County of Elgin Road Access permit. 4. That the Owner provides an engineered stamped grading and storm water management plan for the severed parcel demonstrating that the lot will drain properly with no negative impacts on the neighboring lands or the street, all to the satisfaction of the Municipality and the County of Elgin. 5. That the Owner applies and pays all fees to the Municipality with respect to civic addressing/ signage for the severed lot. 6. That the Owner pays fees as required in Municipal By-law No. 2025-007 Cash-in-lieu of Parkland to the Municipality. Staff Report DS-09/26 Hodgson and Jakucinskas 9 7. That the Owner provides a Planning Report Fee payable to the Municipality upon the granting of the consent. 8. That the Owner provides a digital copy of the final survey to the Municipality. Respectfully Submitted by: Reviewed by: Evan McKinstry Thomas Thayer, CMO, AOMC Junior Planner, Elgin County Chief Administrative Officer Staff Report DS-09/26 Hodgson and Jakucinskas 10 Appendix 1 Council received a presentation from Betsy McClure, Program Coordinator for the Elgin Clean Water Program (ECWP), regarding the 2025 Annual Report. The program, delivered in partnership with the four conservation authorities serving Elgin County, provides technical expertise and financial incentives to landowners to support projects that improve water quality, reduce erosion, and enhance wildlife habitat across the County. In 2025, a total of 28 projects were completed, supported by $103,635 in ECWP grant funding. These projects leveraged $259,557 in matching funding and $85,190 in landowner contributions, for a total project value of $448,382. Wetland creation remained the most active category, with 15 projects completed, alongside erosion control, well management, livestock management, tallgrass prairie establishment, and cover crop projects. The presentation also highlighted the introduction of a new Maintenance Funding Category in 2025. This category provides financial assistance for the repair and upkeep of previously funded projects, E LG IN COUNTY From the Council Chambers February 24, 2026 Council Meeting Elgin Clean Water Program 2025 Annual Report Presented to Council Page 1Council Highlights | February 24, 2026 helping to protect past investments and ensure long-term environmental benefits. Since its launch in 2012, the program has supported 368 projects and awarded more than $1 million in grant funding to improve water quality and habitat conditions throughout Elgin County. For the full Council Agenda, click here. Council received a presentation from Betsy McClure, Program Coordinator for the Elgin Clean Water Program (ECWP), regarding the 2025 Annual Report. The program, delivered in partnership with the four conservation authorities serving Elgin County, provides technical expertise and financial incentives to landowners to support projects that improve water quality, reduce erosion, and enhance wildlife habitat across the County. In 2025, a total of 28 projects were completed, supported by $103,635 in ECWP grant funding. These projects leveraged $259,557 in matching funding and $85,190 in landowner contributions, for a total project value of $448,382. Wetland creation remained the most active category, with 15 projects completed, alongside erosion control, well management, livestock management, tallgrass prairie establishment, and cover crop projects. The presentation also highlighted the introduction of a new Maintenance Funding Category in 2025. This category provides financial assistance for the repair and upkeep of previously funded projects, helping to protect past investments and ensure long-term environmental benefits. Since its launch in 2012, the program has supported 368 projects and awarded more than $1 million in grant funding to improve water quality and habitat conditions throughout Elgin County. Committee of the Whole Official Plan Amendment No. 27 – Town of Aylmer (516 John Street North) Page 2Council Highlights | February 24, 2026 The Committee considered a report outlining recommended topics for future Council learning sessions. The sessions are intended to provide education and training opportunities for members of Council on key areas of municipal governance and operations, particularly on days when regular meeting agendas are lighter. Suggested topics include the land use planning process, municipal finance and the Municipal Act, risk management and insurance, the respective roles of Council and administration, funding models for long-term care, land ambulance services, Provincial Offences Administration, Council’s role as a Library Board, community development initiatives, and the Development Charges Act. The Committee was asked to identify four or five priority topics for the remainder of the current term, with additional topics potentially incorporated into a comprehensive orientation program for the next term of Council. It was noted that learning sessions may be held in closed session in accordance with Section 239(3.1) of the Municipal Act, as they are intended strictly for education and training purposes and will not materially advance Council’s decision-making. Highlights from each session will be summarized and shared publicly following the training. The Committee endorsed the recommended topics and approved the prioritization process. For the full Committee of the Whole Agenda, click here. Recommendations Endorsed for Council Learning Sessions Ontario Public Works Association Box 172, Main Post Office Port Perry Ontario L9L1A2 https://ontario.apwa.org NEWS RELEASE Ontario Public Works Association Announces 2026 Executive Committee and Board of Directors The Ontario Public Works Association (OPWA) is pleased to announce its 2026 Executive Committee and Board of Directors, as presented for election at the Association’s recent Annual General Meeting. OPWA will be led in 2026 by a six-member Executive Committee and a 14-member Board of Directors, providing a strong mix of public and private sector public works professionals committed to leadership excellence, sector collaboration, and advancing public works innovation across Ontario. Executive Committee – 2026 OPWA is pleased to announce that Marco Bertoia, City of Toronto, will serve as President for 2026, having been elected President-Elect in 2025. The following public works professionals were elected to serve as Executive Officers for the 2026 term: • President-Elect - Denise McGoldrick, City of Kitchener • Vice President - Mariana Balaban, Norfolk County • Past President - Max Ross, Retired • Treasurer - Erik Nickel, City of Niagara Falls • Secretary - Margie Chung • APWA Council of Chapters Ontario Delegate - Ed Dujlovic, Retired • CPWA Director - Angela Storey, City of Hamilton Board of Directors – 2026 Newly elected Directors: • Fariha Mannan, Region of Durham • Angela Carley, TYLin • Dave Ferguson, City of Brantford • Enrico Stradiotto, Canadian Concrete Pipe & Precast Association • Don Kudo, County of Wellington • Haider Nasrullah, DeepRoot Ontario Public Works Association Box 172, Main Post Office Port Perry Ontario L9L1A2 https://ontario.apwa.org Continuing Directors: • Hiran Sandanayake, City of Ottawa • Geoff Britnell • Joseph Petrungaro, Region of York • Mark Cavanaugh, Region of Durham • Mark Zamojc, GEI • Tracey Anastacio, City of Brampton • Doug Keenie, R.J. Burnside & Associates • Philip Rowe, R.J. Burnside & Associates At the Annual General Meeting, President Marco Bertoia outlined his vision for the year ahead: “In 2026, OPWA will continue to strengthen connections across Ontario’s public works community, support professional development, and champion excellence in municipal infrastructure and service delivery. This Board brings together experienced leaders from across the province who are committed to collaboration, innovation, and supporting municipalities as they plan, build, and maintain critical public infrastructure.” Contact: Ontario Public Works Association (OPWA) Email: info@opwa.ca Website: https://ontario.apwa.org 1 Elgin County Council Committee of the Whole Meeting Minutes February 10, 2026, 9:30 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguère Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Katherine Thompson, Manager of Administrative Services/Deputy Clerk Diana Morris, Senior Planner Jason Clark, Fire Training Coordinator Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator _____________________________________________________________________ 1. Meeting Call to Order The meeting was called to order at 9:13 a.m. with Warden Giguère in the chair. 2. Approval of Agenda Resolution Number: CW26-14 Moved by: Councillor Widner Seconded by: Deputy Warden Jones RESOLVED THAT the agenda for the February 10, 2026 Committee of the Whole Meeting be approved as presented. Motion Carried. 3. Adoption of Minutes Resolution Number: CW26-15 Moved by: Councillor Noble Seconded by: Councillor Leatham 2 RESOLVED THAT the minutes of the meeting held on January 27, 2026 be adopted. Motion Carried. 4. Disclosure of Pecuniary Interest and the General Nature Thereof 4.1 Deputy Warden Jones - Item 6.2 EMG 26-02 Land Use Agreement for Fire Training Structure Deputy Warden Jones declared a conflict of interest on Item 6.2 EMG 26- 02 Land Use Agreement for Fire Training Structure. Deputy Warden Jones will not participate in discussion or vote on this item. 5. Members' Motions None. 6. Reports of Council, Staff or Outside Boards 6.1 Senior Planner - PLN 26-02 Official Plan Amendment No. 26 in the Town of Aylmer, 448 Talbot Street West and 215 South Street West The Senior Planner presented a report providing information for Council's consideration on the amendment adopted by the Council of the Town of Aylmer on their Official Plan, known as Official Plan Amendment Number 26. Resolution Number: CW26-16 Moved by: Councillor Couckuyt Seconded by: Deputy Warden Jones RESOLVED THAT the Council of the Corporation of the County of Elgin approve Official Plan Amendment No. 26 to the Official Plan of the Town of Aylmer; and THAT staff be directed to provide Notice of this Decision in accordance with the requirements of the Planning Act. Motion Carried. 6.2 Manager of Emergency Management - EMG 26-02 Land Use Agreement for Fire Training Structure Deputy Warden Jones left the Council Chambers for Item 6.2 EMG 26-02 Land Use Agreement for Fire Training Structure as he had declared a conflict of interest for this item. He did not participate in discussion or vote on this item. As the Manager of Emergency Management was away, the Director of Legal Services presented the report providing information for Council's consideration regarding a draft licence agreement between the County of Elgin and the Township of Southwold for use of land for the purpose of installing and operating a live-fire structure. Resolution Number: CW26-17 Moved by: Councillor Sloan Seconded by: Councillor Hentz RESOLVED THAT a licence agreement between the County of Elgin and the Township of Southwold for the use of land for the purpose of installing and operating a live-fire structure, substantially in the form of Appendix “A” be approved pending more information regarding the fee structure be provided at the council meeting on February 24, 2026. Motion Carried. 3 7. Adjournment Resolution Number: CW26-18 Moved by: Councillor Widner Seconded by: Councillor Couckuyt RESOLVED THAT we do now adjourn at 9:53 a.m. to meet again on February 24, 2026 at 9:30 a.m. Motion Carried. Blaine Parkin, Chief Administrative Officer/Clerk. Dominique Giguère, Warden. 1 Elgin County Council Regular Council Meeting Minutes February 10, 2026, 9:00 a.m. Council Chambers 450 Sunset Drive St. Thomas ON Members Present: Warden Dominique Giguère Deputy Warden Grant Jones Councillor Ed Ketchabaw Councillor Mark Widner Councillor Jack Couckuyt Councillor Andrew Sloan Councillor Todd Noble Councillor Mike Hentz (virtual) Councillor Richard Leatham Staff Present: Blaine Parkin, Chief Administrative Officer/Clerk Nicholas Loeb, Director of Legal Services Brian Masschaele, Director of Community & Cultural Services Jennifer Ford, Director of Financial Services/Treasurer Peter Dutchak, Director of Engineering Services Mat Vaughan, Director of Planning and Development Holly Hurley, Director of People & Culture Joe Anne Holloway, Director of Homes and Seniors Services Carolyn Krahn, Manager of Economic Development, Tourism & Strategic Initiatives Katherine Thompson, Manager of Administrative Services/Deputy Clerk Jenna Fentie, Legislative Services Coordinator Stefanie Heide, Legislative Services Coordinator _____________________________________________________________________ 1. Meeting Call to Order The meeting was called to order at 9:00 a.m. with Warden Giguère in the chair. 2. Approval of Agenda Moved by: Councillor Ketchabaw Seconded by: Councillor Noble RESOLVED THAT the agenda for the February 10, 2026 County Council Meeting be approved as presented. Motion Carried. 3. Introductions, Recognitions, Memorials None. 4. Adoption of Minutes Moved by: Deputy Warden Jones Seconded by: Councillor Leatham 2 RESOLVED THAT the minutes of the meeting held on January 27, 2026 be adopted. Motion Carried. 5. Disclosure of Pecuniary Interest and the General Nature Thereof None. 6. Presenting Petitions, Presentations and Delegations None. 7. Motion to Adopt Recommendations from the Committee of the Whole 7.1 Warden Giguère - ADM 26-05 - Recommendations from Committee of the Whole – January 27, 2026 Moved by: Councillor Widner Seconded by: Councillor Sloan RESOLVED THAT items CW26-10 - CW26-12 from the Committee of the Whole meeting dated January 27, 2026, and the recommendations therein be adopted. Motion Carried. 8. Committee Recommendations None. 9. Reports for Information and Immediate Consideration 9.1 Director of Financial Services/Treasurer - FIN 26-01 2025 Council and Outside Boards Remuneration and Expenses The Director of Financial Services/Treasurer presented the report in compliance with Section 284 (1) of the Municipal Act, 2001 to provide the Council of the Municipality an itemized statement on remuneration and expenses paid in the previous year to each member of Council. Moved by: Deputy Warden Jones Seconded by: Councillor Noble RESOLVED THAT the report titled “FIN 26-01 2025 Council and Outside Boards Remuneration and Expenses” from the Director of Financial Services/Treasurer dated February 10, 2026 be received and filed. Motion Carried. 9.2 Manager of Economic Development, Tourism & Strategic Initiatives - EDT 26-01 Rural Ontario Development Program Application: Transit Feasibility Study The Manager of Economic Development, Tourism & Strategic Initiatives presented the report providing Council with an update that Elgin County staff are preparing an application to the Rural Ontario Development (ROD) Program to support a transit feasibility study which has been identified in the County's 2026 Budget and has been approved by Council. Moved by: Councillor Ketchabaw Seconded by: Councillor Sloan RESOLVED THAT the report titled “EDT 26-01 Rural Ontario Development Program Application: Transit Feasibility Study” from the Manager of Economic Development, Tourism & Strategic Initiatives dated February 10, 2026 be received and filed. 3 Motion Carried. 10. Council Correspondence 10.1 Western Ontario Wardens' Caucus (WOWC) Monthly Newsletter January 2026 Moved by: Councillor Noble Seconded by: Councillor Hentz RESOLVED THAT Correspondence Item 10.1 be received and filed. Motion Carried. 11. Statements/Inquiries by Members 11.1 Councillor Ketchabaw - Upcoming Local Annual General Meetings Councillor Ketchabaw stated that the Annual General Meeting for the South Central Ontario Region (SCOR) is scheduled for February 26, 2026 9:30 a.m. in Tillsonburg, and the Long Point Regional Conservation Authority Annual General Meeting is March 6, 2026 at 1:30 p.m. and all are welcome to attend both meetings. 12. Closed Meeting Items None. 13. Motion to Rise and Report None. 14. Consideration of By-Laws 14.1 By-Law No. 26-09 Land Division Secretary-Treasurer and Alternates BEING a By-Law to Appoint a Secretary-Treasurer and Secretary-Treasurer Alternates of the Elgin County Land Division Committee. Moved by: Councillor Leatham Seconded by: Deputy Warden Jones RESOLVED THAT By-Law No. 26-09 be now read a first, second, and third time and finally passed. Motion Carried. 14.2 By-Law No. 26-10 Confirmation BEING a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February 10, 2026 Meeting. Moved by: Councillor Widner Seconded by: Councillor Couckuyt RESOLVED THAT By-Law No. 26-10 be now read a first, second, and third time and finally passed. Motion Carried. 15. Adjournment Moved by: Councillor Sloan Seconded by: Councillor Ketchabaw RESOLVED THAT we do now adjourn at 9:10 a.m. to meet again on February 24, 2026 at 9:00 a.m. 4 Motion Carried. Blaine Parkin, Chief Administrative Officer/Clerk. Dominique Giguère, Warden. Ontario Public Works Association Box 172, Main Post Office Port Perry Ontario L9L1A2 https://ontario.apwa.org NEWS RELEASE Ontario Public Works Association Announces 2026 Executive Committee and Board of Directors The Ontario Public Works Association (OPWA) is pleased to announce its 2026 Executive Committee and Board of Directors, as presented for election at the Association’s recent Annual General Meeting. OPWA will be led in 2026 by a six-member Executive Committee and a 14-member Board of Directors, providing a strong mix of public and private sector public works professionals committed to leadership excellence, sector collaboration, and advancing public works innovation across Ontario. Executive Committee – 2026 OPWA is pleased to announce that Marco Bertoia, City of Toronto, will serve as President for 2026, having been elected President-Elect in 2025. The following public works professionals were elected to serve as Executive Officers for the 2026 term: • President-Elect - Denise McGoldrick, City of Kitchener • Vice President - Mariana Balaban, Norfolk County • Past President - Max Ross, Retired • Treasurer - Erik Nickel, City of Niagara Falls • Secretary - Margie Chung • APWA Council of Chapters Ontario Delegate - Ed Dujlovic, Retired • CPWA Director - Angela Storey, City of Hamilton Board of Directors – 2026 Newly elected Directors: • Fariha Mannan, Region of Durham • Angela Carley, TYLin • Dave Ferguson, City of Brantford • Enrico Stradiotto, Canadian Concrete Pipe & Precast Association • Don Kudo, County of Wellington • Haider Nasrullah, DeepRoot Ontario Public Works Association Box 172, Main Post Office Port Perry Ontario L9L1A2 https://ontario.apwa.org Continuing Directors: • Hiran Sandanayake, City of Ottawa • Geoff Britnell • Joseph Petrungaro, Region of York • Mark Cavanaugh, Region of Durham • Mark Zamojc, GEI • Tracey Anastacio, City of Brampton • Doug Keenie, R.J. Burnside & Associates • Philip Rowe, R.J. Burnside & Associates At the Annual General Meeting, President Marco Bertoia outlined his vision for the year ahead: “In 2026, OPWA will continue to strengthen connections across Ontario’s public works community, support professional development, and champion excellence in municipal infrastructure and service delivery. This Board brings together experienced leaders from across the province who are committed to collaboration, innovation, and supporting municipalities as they plan, build, and maintain critical public infrastructure.” Contact: Ontario Public Works Association (OPWA) Email: info@opwa.ca Website: https://ontario.apwa.org MARKETING EFFORTS AMO CONFERENCE PROVINCIAL AGGREGATE POLICY FRAMEWORK COMMITTEE VACANCY NEW MEMBERS THE AGGREGATE RESOURCES ACT Introducing TAPMO’s Next Phase of Engagement As TAPMO enters 2026, the organization is launching a new phase focused on strengthening member engagement, improving information- sharing, and better supporting municipalities in navigating aggregate-related issues. TAPMO is pleased to be working with Alyssa Gosse to lead its communications and marketing efforts. As a freelance communications and strategy professional, Alyssa has developed a forward-looking approach focused on improving the clarity and consistency of TAPMO communications, strengthening advocacy through timely policy updates and issue briefings, and developing practical tools, templates, and guidance materials to support municipal decision- making. Advocating for Stronger Oversight at theAMO Conference At the 2025 AMO Conference in Ottawa, members of the TAPMO Executive Committee met with Dawn Murphy-Gallagher, Parliamentary Assistant to the Ministry of Natural Resources and Forestry (MNRF), along with senior Ministry staff. The delegation, led by Board Chair James Seeley, called for increased provincial funding for inspections of aggregate sites to ensure strong environmental and safety standards, as well as the implementation of annual inspection plans across all operations to improve oversight and consistency. TAPMO also emphasized the importance of publicly posting non-compliance offences to improve transparency, promote accountability, and strengthen public trust, noting that transparency acts as a deterrent to non-compliance and reinforces Ontario’s commitment to high regulatory standards. HIGHLIGHTS NEWS LETTER This newsletter marks the first step in this strategy and the beginning of a more regular communications program. Future updates will provide timely insights on policy and regulatory developments, highlight key issues facing aggregate- producing municipalities, and share resources designed to support members’ work at the local level. Following the resignation of an Executive Committee Member, TAPMO is seeking one member from the Greater Toronto/Hamilton/Niagara District to fill a vacancy on the Executive Committee. Interested members are invited to submit an expression of interest by 4:30 p.m. on Wednesday, March 13, 2026 by email executivedirector@tapmo.ca CommitteeVacancy TAPMO Comments on Amendments to theProvincial Aggregate Policy Framework TAPMO recently submitted comments to the Ministry of Natural Resources and Forestry regarding proposed amendments to the provincial aggregate policy framework. In its submission, TAPMO focused on three key priorities: 1. Fair, Consistent, and Efficient Approvals TAPMO called for a proactive and streamlined consultation and approval process that is fair, consistent, and accessible, while reducing unnecessary delays and maintaining clear municipal requirements and meaningful community engagement. 2. Cost Recovery for Municipalities TAPMO emphasized that taxpayers should not subsidize aggregate operations. Property taxes must reflect the true cost of municipal services, and aggregate levies must adequately cover infrastructure damage caused by aggregate haulage. 3. Balanced and Sustainable Solutions TAPMO supported the development of constructive solutions that balance growth in Ontario’s aggregate sector with municipal and community needs through stronger collaboration, clearer technical standards, and improved haul route planning. Members are encouraged to submit similar comments to MNRF at aggregates@ontario.ca. For a copy of TAPMO’s full submission, please contact executivedirector@tapmo.ca. TAPMO is pleased to welcome the Township of Ashfield-Colborne- Wawanosh and the Township of Ramara as new member municipalities. With their addition, TAPMO now represents 26 active member municipalities across Ontario. New Members TAPMO Welcomes Ministry of Natural Resources Interpretation ofImported Materials under the Overview In October 2025, the TAPMO Chair, Mayor James Seeley, met with senior staff from the Ministry of Natural Resources (MNR) to seek clarification on how the Aggregate Resources Act (ARA) is currently being interpreted with respect to the importation, processing, and blending of aggregate materials from other licensed sites. This discussion has since been followed by written confirmation from the Ministry outlining its current position. Ministry Interpretation According to the MNR’s written clarification, where a licensed aggregate site’s site plan explicitly permits the importation of aggregate materials, the licence authorizes the following: Aggregate material may be imported from other licensed sites in Ontario. Imported material does not count toward the site’s annual licensed tonnage limit. Where site plans also permit processing, including blending, the licensee may process imported material for the duration of the licence, unless the site plan is amended or surrendered. The Ministry is currently reviewing whether imported material that is subsequently processed or blended should count toward licensed tonnage limits. While the current interpretation is that it does not, this position remains under internal review. Under the Ministry’s current interpretation, sites with explicit importation permissions may import unlimited quantities of aggregate from other licensed sites in Ontario for the life of the licence. These imported volumes are not subject to annual tonnage caps, nor are they subject to TOARC fees. Municipal Considerations This interpretation raises important concerns from a municipal land use planning and governance perspective. In practice, a site with importation, processing, and blending permissions could function as a permanent off-site processing facility without tonnage restrictions or associated fee obligations, even after on-site extraction activities have ceased. Such an outcome may conflict with the intent of aggregate operations as interim land uses under the Planning Act, where rehabilitation and transition to appropriate end uses are key expectations. The interpretation also has broader implications for environmental management, long-term land use planning, infrastructure impacts, and community compatibility. Municipalities have a vested interest in ensuring that aggregate operations operate within the scope originally contemplated by both the Aggregate Resources Act and the Planning Act, and that regulatory interpretations do not unintentionally extend or intensify industrial activity without appropriate oversight, consultation, or compensation mechanisms. Next Steps While the Ministry’s clarification provides valuable insight into its current interpretation of the ARA, certain elements remain under review. TAPMO will continue to monitor the Ministry’s internal evaluation and will share updates as further clarification becomes available. Members are encouraged to share experiences or questions related to ARA interpretation and site plan permissions, as continued dialogue and coordination may support greater consistency in understanding and application across Ontario municipalities. To learn more about TAPMO’s work, visit www.tapmo.ca or email executivedirector@tapmo.ca. Become a Member Aggregate Resources Act REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James CPA, CA, Treasurer DATE: March 5, 2026 REPORT: TR-11/26 FILE NO. SUBJECT: SHORT-TERM INVESTMENT STRATEGIES BACKGROUND At its February 19, 2026 meeting, Council received Report TR-06/26 re 2025 Investment Report. The Report identified that, since March 2025, Council has received three quarterly reports and provided consistent direction to maintain the Municipality’s cash-on-hand and reserve/fund allocations in a high-yield cash account with the Municipality’s primary financial institution. This has been done as a primary component of an aggressive cash management strategy. Council was advised of a future Report to come before Council regarding short-term investment strategies. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-06/26 re 2025 Investment Report be received for information. This Report is designed to provide Council with short-term investment strategies for its cash and reserve/funds. Staff have aggressively sought investment options to inform a Council decision on an investment approach prior to the next Bank of Canada interest rate meeting. DISCUSSION At present, the Municipality is currently receiving 2.85 percent on cash-on-hand1 in the general operating account. This interest rate is sensitive to broader rate changes and market pressures in the Canadian bond markets. The Bank of Canada (BoC) meets next on March 18, 2026. Current expectations in the investment community are that the BoC will hold rates until trade environment changes occur and require policy attention. At present, the Municipality has approximately $7m to invest. Straffordville Cemetery has 1 Cash-on-hand is cash that is not in an investment vehicle, and includes operating cash, reserves, and reserve fund allocations. $21,404.47, and Calton Cemetery $10,000 in short-term investments. Staff have engaged a number of financial firms which are active in the municipal finance space. Investment rates and firms are noted below. Royal Bank of Canada - GIC Royal Bank of Canada has advised the Cemetery boards are included in the above investment quote. Canaccord Genuity Corp – Cash Management Group – GIC Issuer Credit Rating & Guarantee Term Rate Libro Credit Union (*Min $2M) $250,000 Guarantee by FSRA 3 Year Fixed 3.85% BCU Credit Union (*Min $500K) $250,000 Guarantee by FSRA 3.77% Kawartha Financial Services (*Min $500K) $250,000 Guarantee by FSRA 3.75% Provincial Credit Union (*Min $1M) $125,000 Guarantee by CUDIC 3.75% Haventree Bank (*Min $1M) $100,000 Guarantee by CDIC 3.66% Equitable Bank BBB (high) – $100,000 Guarantee by CDIC 3.56% Concentra Bank BBB (high) – $100,000 Guarantee by CDIC 3.56% Kootenay Savings Credit Union 100% Guarantee by CUDIC 3.55% Laurentian Bank BBB – $100,000 Guarantee by CDIC 3.52% Weyburn Credit Union (*Max $2M) 100% Guarantee by CUDGC 3.50% Innovation Federal Credit Union BBB (high) – $100,000 Guarantee by CDIC 3.40% Alterna Savings (*Min $500K) $250,000 Guarantee by FSRA 3.40% First West Credit Union (*Min $1M) BBB (high) – 100% Guarantee by CUDIC 3.35% Coast Capital Savings (*Min $1M) BBB (high) – $100,000 Guarantee by CDIC 3.35% Libro Credit Union (*Min $2M) $250,000 Guarantee by FSRA 2 Year Fixed 3.80% Kawartha Financial Services (*Min $500K) $250,000 Guarantee by FSRA 3.70% Provincial Credit Union (*Min $1M) $125,000 Guarantee by CUDIC 3.70% Weyburn Credit Union (*Max $1M) 100% Guarantee by CUDGC 3.50% Kootenay Savings Credit Union 100% Guarantee by CUDIC 3.45% Haventree Bank (*Min $1M) $100,000 Guarantee by CDIC 3.39% Coast Capital Savings (*Min $1M) BBB (high) – $100,000 Guarantee by CDIC 3.30% Concentra Bank BBB (high) – $100,000 Guarantee by CDIC 3.28% Equitable Bank BBB (high) – $100,000 Guarantee by CDIC 3.28% BlueShore Financial Credit Union (*Min $500K) 100% Guarantee by CUDIC 3.20% Alterna Savings (*Min $500K) $250,000 Guarantee by FSRA 3.17% Innovation Federal Credit Union BBB (high) – $100,000 Guarantee by CDIC 3.15% First West Credit Union (*Min $1M) BBB (high) – 100% Guarantee by CUDIC 3.15% Kawartha Financial Services (*Min $500K) $250,000 Guarantee by FSRA 18 Month Fixed 3.60% WFCU (*Min $500K) $250,000 Guarantee by FSRA 3.60% Provincial Credit Union (*Min $1M) $125,000 Guarantee by CUDIC 3.60% Libro Credit Union (*Min $2M) $250,000 Guarantee by FSRA 3.45% Kootenay Savings Credit Union 100% Guarantee by CUDIC 3.40% Coast Capital Savings (*Min $1M) BBB (high) – $100,000 Guarantee by CDIC 3.25% Libro Credit Union (*Min $2M) $250,000 Guarantee by FSRA 1 Year Fixed 3.80% Kawartha Financial Services (*Min $500K) $250,000 Guarantee by FSRA 3.60% Provincial Credit Union (*Min $1M) $125,000 Guarantee by CUDIC 3.60% Kindred Credit Union $250,000 Guarantee by FSRA 3.50% Weyburn Credit Union (*Max $3M) 100% Guarantee by CUDGC 3.45% Coast Capital Savings (*Min $1M) R-1 (low) – $100,000 Guarantee by CDIC 3.20% Kootenay Savings Credit Union 100% Guarantee by CUDIC 3.20% BlueShore Financial Credit Union (*Min $500K) 100% Guarantee by CUDIC 3.15% Haventree Bank (*Min $1M) $100,000 Guarantee by CDIC 3.04% First West Credit Union (*Min $1M) R-1 (low) – 100% Guarantee by CUDIC 3.00% Raymond James – GIC / Callable Notes GICs Issuer Term <$5MM Yield >$5MM Yield Credit Union 1-year 3.45% 3.50% 18-month 3.50% 3.55% 2-year 3.55% 3.60% 3-year 3.60% 3.65% Callable Bank Notes Raymond James provided the following with respect to their Callable Bank Notes: “We are also continuing our focus on longer-term bank notes, which remain a compelling way to take advantage of a more normalized yield curve. Rates have come off a bit from last week but still offer a compelling longer-term solution. Simply put, you are paid more for extending term. These investments share many characteristics with GICs, including principal protection when held to maturity, but with a few important distinctions: • They offer secondary market liquidity, allowing you to sell prior to maturity if circumstances change • They are callable by the issuing bank on an annual basis • The notes featured below include a “booster” yield, meaning investors receive an enhanced return if the bank chooses to call the note early” An important point with this vehicle is the interest rates are subject to market changes, so if the prevailing BoC rate decreases, it is likely that the Municipality’s interest rate will also be negatively impacted. The opposite is true if BoC rates increase. If Council wishes to consider a longer term and more risk, a Callable Bank Note may be an option. Issuer Max Term* Base Linear Rate Bonus Linear Rate (if called) Big 5 Bank 5-year 3.75% 4.75% 7-year 4.25% 5.75% 10-year 5.00% 7.00% Ventum Financial - GIC Issuer Credit Rating & Guarantee Term Rate First West Credit Union R-1 (low) -100% Guarantee by CUDIC 1 year fixed 3.25% First West Credit Union R-1 (low) -100% Guarantee by CUDIC 2 year fixed 3.40% First West Credit Union R-1 (low) -100% Guarantee by CUDIC 3 year fixed 3.60% Based on the above information, staff recommend the Municipality invest its funds and those of the two identified cemetery boards with Royal Bank of Canada as the Municipality’s primary financial institutional in 1-year GICs as noted in the Report. Staff do not recommend Callable Bank Notes at this time due to the length of term and variable nature of the interest rates. This investment has no impact on 2026 Operating or Capital program spending. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable. RECOMMENDATION 1. THAT Report TR-11/26 re Short-Term Investment Strategies be received for information; 2. AND THAT staff be directed to purchase 1-year GICs from the Royal Bank of Canada for all investment accounts, including those of the Calton and Straffordville cemetery boards. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: March 5, 2026 REPORT: CAO-10/26 SUBJECT: SITE PLAN AGREEMENT – LUCIEN AND CONNIE ELIZABETH DUJARDIN – 56149 GLEN ERIE LINE, PORT BURWELL (APPLICATION NO. SPA-08/25) BACKGROUND At its August 15, 2024 meeting, Council adopted By-law No. 2024-049. By-law No. 2024-049 amended a municipal Delegation of Authority By-law to delegate authority to the Chief Administrative Officer (CAO) for purposes of executing development agreements. At its February 6, 2025 meeting, Council adopted By-law No. 2025-008, Site Plan Control By-law for the Municipality of Bayham. The CAO’s delegated authority is assigned under Section 6(1) of By-law No. 2025-008. On May 29, 2025, a Site Plan Control Application was submitted by Lucien and Connie Dujardin, requesting a Site Plan Agreement for the property known municipally as 56149 Glen Erie Line, near Port Burwell. DISCUSSION The intent of the Site Plan application is to identify the location of a large-scale supplementary farm dwelling on the lands. The large-scale supplementary farm dwelling use was approved by Official Plan Amendment No. 40 and Zoning By-law No. Z812-2025. The agreement was executed by all parties on February 23, 2026 and is attached to this Report. As the CAO is the delegated authority for Site Plan Control approval and development agreement execution, this information is provided for informational purposes only. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Site Plan Control Application – Lucien and Connie Elizabeth Dujardin, 56149 Glen Erie Line, Port Burwell 2. Site Plan Agreement between The Corporation of the Municipality of Bayham and Lucien and Connie Elizabeth Dujardin, 56149 Glen Erie Line, Port Burwell RECOMMENDATION 1. THAT Report CAO-10/26 re Site Plan Agreement – Lucien and Connie Elizabeth Dujardin – 56149 Glen Erie Line, Port Burwell (Application No. SPA-08/25) be received for information. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-016 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD MARCH 5, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held March 5, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF MARCH, 2026. ____________________________ _____________________________ MAYOR CLERK