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HomeMy WebLinkAboutFebruary 19, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 19, 2026 7:00 p.m. The February 19, 2026 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 5, 2026 B. Statutory Planning Meeting held February 5, 2026 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information Council Agenda February 19, 2026 2 A. Notice of Public Meeting re Final Draft of Official Plan in the Municipality of Bayham Official Plan Review B. Notice of Public Meeting re Minor Variance Application COA-01/26 Bueckert C. Notice of Public Meeting re Minor Variance Application COA-02/26 Tatar 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-05/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-25/25 Neufeld 54304 Eden Line B. Report DS-06/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-01/26 Wall 23 Oak Street C. Report DS-07/26 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-02/26 Guenther 53900 Heritage Line 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. County of Prince Edward re Bill 21, Protect Our Food Act, 2025 B. Municipality of Markstay-Warren re LifeLabs Closure in Greater Sudbury C. Long Point Region Conservation Authority re January 7, 2026 Minutes 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-05/26 by Lorne James, Treasurer re 2025 Development Charges B. Report TR-06/26 by Lorne James, Treasurer re 2025 Investment Report C. Report TR-07/26 by Lorne James, Treasurer re 2025 Q4 Variance Report D. Report TR-08/26 by Lorne James, Treasurer re 2025 Surplus Allocation E. Report TR-09/26 by Lorne James, Treasurer re 2026 Fiscal Outlook Report F. Report TR-10/26 by Lorne James, Treasurer re 2026 Budget Amendments G. Report CL-01/26 by Meagan Elliott, Clerk re Municipal Assistance Requests – First Intake H. Report CL-02/26 by Meagan Elliott, Clerk re Updated Appointment By-laws I. Report CAO-07/26 by Thomas Thayer, CAO re Ontario Provincial Police (OPP) Support for By-law Enforcement Complaints Council Agenda February 19, 2026 3 J. Report CAO-08/26 by Thomas Thayer, CAO re Ontario Trillium Foundation – Capital Grant Application 14. BY-LAWS A. By-law No. 2026-007 Being a by-law to appoint a Chief Administrative Officer (CAO) and Alternate Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham B. By-law No. 2026-008 Being a by-law to appoint a Clerk, Deputy Clerks and Lottery Licensing Officers for the Municipality of Bayham C. By-law No. 2026-009 Being a by-law to appoint a Treasurer for the Municipality of Bayham D. By-law No. 2026-010 Being a by-law to appoint a Fire Chief and Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham E. By-law No. 2026-011 Being a by-law to appoint Enforcement Officials for the Municipality of Bayham F. By-law No. 2026-012 Being a by-law to appoint a Chief Building Official and Building Inspectors for the Municipality of Bayham G. By-law No. 2026-013 Being a by-law to appoint a Drainage Superintendent for the Municipality of Bayham H. By-law No. 2026-014 Being a by-law to repeal By-law No. 2024-050 I. By-law No. Z820-2026 Being a by-law to amend By-law No. Z456-2003 – Neufeld J. By-law No. Z821-2026 Being a by-law to amend By-law No. Z456-2003 – Wall K. By-law No. Z822-2026 Being a by-law to amend By-law No. Z456-2003 – Guenther 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Ontario Aboriginal Housing Support Services Corporation) 16.2 Out of Camera Council Agenda February 19, 2026 4 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-015 Being a by-law to confirm all actions of Council 18. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 5, 2026 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 4 Applications The February 5, 2026 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER *via Zoom COUNCILLORS TIMOTHY EMERSON DAN FROESE *via Zoom SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT *via Zoom TREASURER LORNE JAMES *via Zoom BY-LAW ENFORCEMENT OFFICER MARK RUSSELL CHIEF BUILDING OFFICIAL SCOTT SUTHERLAND 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA An additional document was added to item 6. A after the posting of the agenda. 4. ANNOUNCEMENTS CAO Thayer reminded residents that the Municipal Office will be closed on Monday, February 16, 2026 for Family Day and that an interim Clerk will be beginning February 17, 2026 to cover a leave of Clerk Elliott. Thayer also announced that the Municipality of Bayham’s joint application with Malahide and Central Elgin to the Municipal Housing Infrastructure Program (Health and Water Stream) for the Port Burwell Area Secondary Water Supply System Rehabilitation Project was successful and thanked all those involved for submitting the application. 5. PRESENTATIONS 6. DELEGATIONS A. Barry Wade re Unlicensed Tarion Builders Council Minutes February 5, 2026 2 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the delegation from Barry Wade re Unlicensed Tarion Builders be received for information. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held January 15, 2026 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Meeting of Council held January 15, 2026 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM One (1) member of the public spoke to item 11.2 A. One (1) member of the public spoke to item 13.2 F. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-01/26 by Mark Russell, By-law Enforcement Officer re Backyard Chickens in Settlement Areas Moved by: Councillor Chilcott Seconded by: Councillor Emerson Council Minutes February 5, 2026 3 THAT Report BL-01/26 re Backyard Chickens in Settlement Areas be received for information; AND THAT staff be directed to investigate amendments to and the establishment of the appropriate by-laws to permit hens in urban areas in Bayham, including consideration of the establishment of a licensing, inspection, and enforcement protocol. CARRIED The Council Meeting recessed for a Statutory Planning Meeting at 7:34 pm. The Council Meeting resumed at 7:49 pm. B. Report BL-02/26 by Mark Russell, By-law Enforcement Officer re 2025 Annual Summary Report Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report BL-02/26 re 2025 By-law Enforcement Service Annual Report be received for information; AND THAT staff be directed to return to Council with information pertaining to the number of calls for OPP support for by-law enforcement matters. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re ZBA-20/25 Build Ontario Developments, 11265 Plank Road B. Notice of Public Meeting re ZBA-25/25 Neufeld, 54304 Eden Line C. Notice of Public Meeting re ZBA-01/26 Wall, 23 Oak Street D. Notice of Public Meeting re ZBA-02/26 Guenther, 53900 Heritage Line E. Notice of Public Meeting re Final Draft of Official Plan in the Municipality of Bayham Official Plan Review Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 12.1.1 A – E be received for information. CARRIED 12.1.2 Requiring Action Council Minutes February 5, 2026 4 12.2 Reports to Council A. Report DS-02/26 by Scott Sutherland, Chief Building Official re Unlicensed Tarion Builders Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-02/26 re Unlicensed Tarion Builders (Follow-up from December 18, 2025 Item 13.1.2B) be received for information. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Fort Frances re Call on Province of Ontario to Establish an Ontario Airport Capital Assistance Program B. Township of Southgate re OMERS Bill 68 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A & B be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-02/26 by Lorne James, Treasurer re 2027 Budget Schedule Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-02/26 re 2027 Budget Schedule be received for information; AND THAT the proposed budget guidelines be approved; AND THAT the following dates be established for the 2027 budget process: • February 5 – September 30, 2026 – Budget Public Consultation Period • Tuesday, October 6, 2026 – 2027-2036 Capital Budget Meeting • Tuesday, January 5, 2027 – 2027 Operating Budget Meeting • Thursday, January 21, 2027 – Budget Open House CARRIED B. Report TR-03/26 by Lorne James, Treasurer re 2025 Public Sector Salary Disclosure Act Council Minutes February 5, 2026 5 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report TR-03/26 re 2025 Public Sector Salary Disclosure Act (PSSDA) be received for information; AND THAT correspondence be sent to the Minister of Municipal Affairs and Housing and other Elgin County municipalities requesting support to formally index the $100,000 sunshine list threshold to current year’s values. CARRIED C. Report TR-04/26 by Lorne James, Treasurer re 2025 Council Remuneration and Expenses Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-04/26 re 2025 Council Remuneration and Expenses be received for information. CARRIED D. Report CAO-04/26 by Thomas Thayer, CAO re Transfer Payment Agreement – 2026 Fire Protection Grant Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report CAO-04/26 re Transfer Payment Agreement – 2026 Fire Protection Grant be received for information; AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute a Transfer Payment Agreement between His Majesty the King, in Right of Ontario, as represented by the Solicitor General and the Municipality of Bayham for the 2026 Fire Protection Grant program. CARRIED E. Report CAO-05/26 by Thomas Thayer, CAO re Transfer Payment Agreement – Pothole Prevention and Repair Program Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-05/26 re Transfer Payment Agreement – Pothole Prevention and Repair Program be received for information; AND THAT Council authorizes the Treasurer and Mayor to execute a Transfer Payment Agreement between His Majesty the King, in Right of Ontario, as represented by the Honourable Minster of Transportation and the Municipality of Bayham for the Pothole Council Minutes February 5, 2026 6 Prevention and Repair Program. CARRIED F. Report CAO-06/26 by Thomas Thayer, CAO re Bayham Community Strategic Plan Progress – 2025 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-06/26 re Bayham Community Strategic Plan Progress – 2025 be received for information. CARRIED 14. BY-LAWS A. By-law No. 2026-003 Being a by-law to authorize the execution of a transfer payment agreement between His Majesty the King in Right of Ontario and the Corporation of the Municipality of Bayham for the Fire Protection Grant Program B. By-law No. 2026-004 Being a by-law to authorize the execution of a transfer payment agreement between His Majesty the King in Right of Ontario and the Corporation of the Municipality of Bayham for the Pothole Prevention and Repair Program C. By-law No. 2026-005 Being a by-law to amend By-law No. 2023-034 being a By- law to appoint committee members Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT By-law Nos. 2026-003, 2026-004 and 2026-005 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the January 12, 2026 Waterfront Advisory Committee Meeting B. Draft Minutes of the January 28, 2026 Museum Advisory Committee Meeting Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Council Minutes February 5, 2026 7 THAT the draft minutes of the January 12, 2026 Waterfront Advisory Committee Meeting and the draft minutes of the January 28, 2026 Museum Advisory Committee Meeting be received for information. CARRIED C. Recommendations to Council from the Waterfront Advisory Committee & Museum Advisory Committee Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the recommendation from the Waterfront Advisory Committee and Museum Advisory Committee from their January 2026 meetings be received for information; AND THAT no Regular Committee Meetings are to be scheduled in October 2026. CARRIED 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2026-006 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2026-006 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 8:46 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, February 5, 2026 7:30 p.m. A. Proposed Zoning By-law Amendment ZBA-20/25 Build Ontario Developments, 11265 Plank Road B. Proposed Zoning By-law Amendment ZBA-25/25 Neufeld, 54304 Eden Line C. Proposed Zoning By-law Amendment ZBA-01/26 Wall, 23 Oak Street D. Proposed Zoning By-law Amendment ZBA-02/26 Guenther, 53900 Heritage Line The February 5, 2026 Public Planning Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER *via Zoom COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT DAN FROESE *via Zoom STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT *via Zoom PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL BY-LAW ENFORCEMENT OFFICER MARK RUSSELL CHIEF BUILDING OFFICIAL SCOTT SUTHERLAND PUBLIC ATTENDEES A: USH SANDHU *via Zoom PUBLIC ATTENDEES B: PETE NEUFELD *via Zoom PUBLIC ATTENDEES C: PAUL WOOD PUBLIC ATTENDEES D: N/A APPLICATION A 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:34 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 2 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Proposed Zoning By-law Amendment ZBA-20/25 Build Ontario Developments, 11265 Plank Road THE PURPOSE of this By-law Amendment is to rezone the subject property from a ‘Hamlet Residential with Holding (HR(h2)’ Zone to ‘Hamlet Residential with Holding (HR(h2)-XX)’ Zone to permit Site Specific Zoning over the noted proposed Lots as follows: Lot 37 • Section 9.12.XX to permit the Front Lot Line to be deemed the longer boundary line abutting a street along a corner Lot; whereas Section 2 defines the Front Lot Line to be shorter boundary line abutting the street for a corner Lot. Lots 7 – 14 and 33 • Section 9.12-XX to permit a minimum Lot Frontage of 14.6m; whereas Section 9.3 requires a minimum Lot Frontage of 20.0m Lots 22 – 27, 30, 31, 38 & 39 • Section 9.12.XX to permit a maximum Lot Coverage of 35%; whereas Section 9.4 requires a maximum Lot Coverage of 30% The subject property is known as 11265 Plank Road, west side, and south of Eden Line. A future application to remove the Holding Provision (h2) is anticipated after Draft Plan Approval of application 34T-BA2503 is granted and the requirements of the Holding Provision have been fulfilled. THE EFFECT of this By-law is to permit the development of the lands in accordance with draft plan of subdivision application 34T-BA2503, where corner Lot 37 is to be oriented along the longer street line rather than the shorter street line, Lots 7 - 14 and 33 to have a smaller Lot Frontage than required, and Lots 22 – 27, 30 31, 38 & 39 to have a greater Lot Coverage than required under the Hamlet Residential Zone. 5. PUBLIC PARTICIPATION Applicant was present virtually and added no further comments. 6. CORRESPONDENCE No correspondence. 7. OTHER BUSINESS No other business. 8. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the Zoning By-law be considered at a future meeting of Council; 3 AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-20/25 is now complete at 7:38 p.m. CARRIED APPLICATION B 9. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:38 pm. 10. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 11. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 12. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT B. Proposed Zoning By-law Amendment ZBA-25/25 Neufeld, 54304 Eden Line THE PURPOSE of this By-law Amendment is to rezone the subject property from a dual ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) Zone to a Site-Specific dual ‘Hamlet Residential (HR-XX)’ Zone and Urban Industrial (M4-XX) Zone with new zoning boundaries to reflect the uses existing on the property and to permit an addition to the existing residential dwelling, which requires the following provisions: • Section 9.2.XX to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit; whereas a maximum of 40% is required under Section 4.59(e). • Section 9.2.XX to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line; where-as a setback of 26.0 metres is required under Section 4.22.1(b) • Section 23.13.XX to permit a Lot Frontage of 26m in an M4 zone with no municipal water or sanitary services; whereas a minimum of 30m is required under Section 23.4 The subject property is known as 54304 Eden Line, north side, and east of Culloden Road. THE EFFECT of this By-law is to adjust the current boundary between the M4 and HR zones within the subject property to permit an Additional Residential Unit attached to the existing dwelling and recognize the location of the existing industrial business, while also permitting an ARU that exceeds the Maximum Floor Area requirements and recognizing the existing deficient setback to a County Road. 13. PUBLIC PARTICIPATION Applicant was present virtually and added no further comments. 14. CORRESPONDENCE No correspondence. 4 15. OTHER BUSINESS No other business. 16. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-25/25 is now complete at 7:42 p.m. CARRIED APPLICATION C 17. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:42 pm. 18. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 19. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 20. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT C. Proposed Zoning By-law Amendment ZBA-01/26 Wall, 23 Oak Street THE PURPOSE of this By-law Amendment is to rezone the subject property from a ‘Residential (R1)’ Zone to a ‘Site Specific Residential (R1-XX)’ Zone to permit a new accessory building, which requires the additional following provisions: • Section 10.12.XX to permit a Maximum Height for an Accessory Building of 7.0m; where a Maximum Height of 4.5m is required under Section 10.11b) • Section 10.12.XX to permit a Maximum Floor Area for an Accessory Building of 149m²; where a Maximum Floor Area of 75m² is required under Section 10.11c) The subject property is known as 23 Oak Street, west side, and south of Ann Street. THE EFFECT of this By-law is to permit the construction of a new accessory building for residential personal use that exceeds the Maximum Height and Floor Area requirements for an Accessory Building. 21. PUBLIC PARTICIPATION Paul Wood spoke in opposition of the application as he is concerned on the size. 5 22. CORRESPONDENCE No correspondence. 23. OTHER BUSINESS No other business. 24. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-01/26 is now complete at 7:45 p.m. CARRIED APPLICATION D 25. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:45 pm. 26. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 27. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 28. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT D. Proposed Zoning By-law Amendment ZBA-02/26 Guenther, 53900 Heritage Line THE PURPOSE of this By-law Amendment is to rezone the subject property from a ‘Hamlet Residential with Holding Provisions (HR(h2), (h3))’ Zone to a ‘Site Specific Hamlet Residential (RR- XX)’ Zone to permit a new Single Detached Dwelling, which requires the additional following provision: • Section 9.12.XX to permit a Minimum Rear Yard of 8.2m; where a Minimum Rear Yard of 9.0m is required under Section 9.10 The following Holding Provisions are proposed to be removed as part of this application: • Section 3.3b) h2 Purpose: To ensure orderly development, a subdivision agreement with the Municipality, which addresses financial and servicing impacts of new development to the Municipality, will be required prior to the removal of the “h2” zone symbol. • Section 3.3c) h3 Purpose: To ensure the mitigation of impacts to natural heritage features and their ecological functions, an Environmental Impact Study will be required prior to the removal of the “h3” zone symbol. 6 The subject property is known as 53900 Heritage Line, north side, and south of Richmond Road. THE EFFECT of this By-law is to permit the construction of a new single detached dwelling with a reduced rear yard setback within the Hamlet Residential Zone, and to remove holding provisions that are deemed to no longer be required as the site is not suitable for a subdivision and is no longer within the regulated area of the Long Point Regional Conservation Authority (LPRCA). 29. PUBLIC PARTICIPATION No public participation. 30. CORRESPONDENCE No correspondence. 31. OTHER BUSINESS No other business. 32. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-02/26 is now complete at 7:48 p.m. CARRIED MAYOR CLERK NOTICE OF A PUBLIC MEETING CONCERNING THE FINAL DRAFT OFFICIAL PLAN IN THE MUNICIPALITY OF BAYHAM OFFICIAL PLAN REVIEW TAKE NOTICE that the Corporation of the Municipality of Bayham is in the process of conducting an Official Plan Review, and that the County of Elgin is the Approval Authority for Official Plan Amendments. that Council and the Corporation of the Municipality of Bayham will hold a Public Meeting under Section 17(15) and Section 26(3) of the Planning Act, R.S.O. 1990, Chapter P.13. to present the final draft of the new Official Plan of the Municipality of Bayham Official Plan Review project. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold this Public Meeting on Thursday, March 5th, 2026, at 6:00 p.m. in the Municipal Council Chambers, Lower Level, 56169 Heritage Line, Straffordville. The Public Meeting may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of the Public Meeting is to present the final draft of the new Official Plan. A presentation will be made by the consultant team, Arcadis, to review the key themes of the new Official Plan and the changes since the December 2024 Draft Official Plan based on the approved County of Elgin Official Plan and input received, including from the Open Houses that took place in June 2024 and January 2025. The current Bayham Official Plan was approved in February 2019, and Municipalities are required under Section 26 of the Planning Act to conduct an Official Plan Review every five (5) years to ensure the Official Plan: • Is consistent with the Provincial Policy Statement; • Has regard to the matters of provincial interest, and; • Conforms with the County of Elgin Official Plan. The purpose of an Official Plan Review is to ensure that policies of the Official Plan are in conformity with provincial and County plans and policies and continue to meet the community’s vision for future change and development. This Official Plan Review is a municipal-wide initiative affecting all lands within the jurisdiction of the Municipality of Bayham. THE EFFECT of this will be the preparation of a Final Draft Official Plan to present to the Municipality of Bayham Council for adoption. Following adoption, the adopted Official Plan will be sent to the County of Elgin for approval. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the final draft Official Plan. The Municipality encourages your comments throughout the Official Plan Review process. If you have any comments, questions, require further information, or would like to be added to the project mailing list for updates and to be notified of the future decision of the County of Elgin on the proposed Official Plan, please email or mail to: • opreview@bayham.on.ca • Municipal Office: Attention - Official Plan Review (56169 Heritage Line, P.O. Box 160, Straffordville, ON, N0J 1Y0) • Oral submissions may also be expressed at Open Houses or the Statutory Public Meeting. All comments received will form part of the public record and will be circulated to Council, Municipal Staff, and Arcadis. Written comments submitted on or before 12:00 Noon on Wednesday, February 25th , 2026 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY OR REGISTERED OWNER of any land to which the plan would apply would otherwise have an ability to appeal the decision of the County of Elgin to the Ontario Land Tribunal but does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Bayham Official Plan is adopted, the specified person, public body, or registered owner of any land to which the plan would apply is not entitled to appeal the decision to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed official plan is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. IF YOU WISH to be notified of the adoption of the Official Plan, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 28th day of January 2026. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca CAO-01/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: ABRAM AND MARIA BUECKERT LOCATION: 6540 RICHMOND ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (CAO-01/26). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on February 19th, 2026, at 6:45 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to grant relief from the following Zoning By-law regulations for the construction of an accessory building, located at 6540 Richmond Road, east side, south of Calton Line in the Hamlet of Calton: 1) Section 9.7 to permit a Maximum Floor Area for Accessory uses of 90 square metres, whereas 75.0 square metres is required, and; 2) Section 9.5.1 to permit a Maximum Height for an Accessory Building of 5.2 metres; whereas 4.5 metres is required. THE EFFECT of this variance is to permit a new single detached dwelling with an oversized accessory building in the Hamlet Residential (HR) Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 12:00 Noon on Thursday, February 12th, 2026, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 6th day of February, 2026. Hamlet of Calton Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca CAO-02/26 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: RYSZARD TATAR LOCATION: 56748 EDEN LINE, HAMLET OF EDEN TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (CAO-02/26). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on February 19th, 2026, at 6:45 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to grant relief from the following Zoning By-law regulations for the construction of an accessory building, located at 56748 Eden Line, north side, west of Plank Road in the Hamlet of Eden: 1) Section 9.7 to permit a Maximum Cumulative Floor Area for Accessory uses of 93 square metres, whereas 75.0 square metres is required, and; 2) Section 9.5.1 to permit a Maximum Height for an Accessory Building of 5.8 metres; whereas 4.5 metres is required. THE EFFECT of this variance is to permit an oversized accessory building (in addition to an existing shed) in the Hamlet Residential (HR) Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 12:00 Noon on Thursday, February 12th, 2026, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 6th day of February, 2026. Hamlet of Eden Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: February 19, 2026 REPORT: DS-05/26 FILE NO. C-07 / D13.NEUF Roll # 3401-000-005-05801 SUBJECT: Rezoning Application ZBA-25/25 Neufeld 54304 Eden Line, North Hall Draft Zoning By-law No. Z820- 2026 BACKGROUND Owners Pedro and Anna Neufeld submitted a Zoning By-law Amendment application to rezone their property at 54304 Eden Line, north side and east of Culloden Road in the hamlet of North Hall. The subject property is designated as ‘Hamlet’ and is within the settlement boundary of North Hall on Schedule ‘A1’, Land Use, of the Municipality of Bayham Official Plan. The subject lands are currently dual zoned as ‘Hamlet Residential (HR)’ Zone and ‘Urban Industrial (M4)’ on Schedule ‘C’ of Zoning By-law No. Z456-2003. However, the location of the existing industrial buildings does not align with the dual zoning applied to the property, and the proposed addition to the existing residential dwelling would cross the zoning boundary. The purpose of this Zoning By-law Amendment is to rezone the subject property from a dual ‘Hamlet Residential (HR)’ Zone and ‘Urban Industrial (M4)’ Zone to a Site-Specific dual ‘Hamlet Residential (HR-20)’ Zone and ‘Urban Industrial (M4-8)’ Zone which requires the following provisions: • Section 9.2.20.2 to permit an Additional Residential Unit (ARU) with a maximum gross floor area of 46% of the Primary Dwelling Unit, whereas a maximum of 40% is required under Section 4.59(e).  • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line, whereas a setback of 26.0 metres is required under Section 4.22.1(b).  • Section 23.13.8.2 to permit a Lot Frontage of 26 metres in an M4 zone with no municipal water or sanitary services, whereas a minimum of 30 metres is required under Section 23.4.  • Section 23.13.8.3 to permit a Side Yard of 3.3 metres in an M4 zone abutting a residential zone; whereas a minimum of 7.5 metres is required under Section 23.8. Staff Report DS-05/26 Neufeld 2 The effect of this By-law is to adjust the current boundary between the M4 and HR zones within the subject property to permit an ARU attached to the existing dwelling and recognize the location of the existing industrial business; while also permitting an ARU that exceeds the Maximum Floor Area requirements and recognizing the existing deficient side yard and setback to a County Road. The public meeting was held on February 5, 2026, with the owner attending virtually and no signed in attendees. No public comments have been received up to the time of writing this report. DISCUSSION Agency comments were received from the Long Point Region Conservation Authority (LPRCA) advising they have no concerns with the development being outside of their regulated area of 15 metres outward from the Bartley Drain, which runs through the subject property. The planner’s memorandum included with this Report, dated February 10, 2026, reviews the application and provides that it conforms to the Bayham Official Plan and meets the general intent and purpose of the Zoning By-law. Staff and planner concur the rezoning application meets the policies and recommend approval to change the dual zoning on the subject lands from ‘Hamlet Residential (HR)’ and ‘Urban Industrial (M4)’ to a site-specific dual zoned ‘Hamlet Residential (HR-20)’ Zone and ‘Urban Industrial (M4-8)’ Zone to permit the development of an ARU and recognize the existing uses on the property. Draft Zoning By-law No. Z820-2026 is presented for consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS: 1. Rezoning Application ZBA-25/25 Neufeld 2. Arcadis Memorandum, dated February 10, 2026 3. Draft Zoning By-law No. Z820-2026 RECOMMENDATION THAT Report DS-05/26 regarding the Neufeld rezoning application ZBA-25/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property located in Part Lot 6 Concession 9, municipally identified as 54304 Eden Line, from dual zoned ‘Hamlet Residential (HR)’ Zone and ‘Urban Industrial (M4)’ Staff Report DS-05/26 Neufeld 3 Zone to a site-specific dual zoned ‘Hamlet Residential (HR-20)’ Zone and ‘Urban Industrial (M4-8)’ Zone to permit the development of an Additional Residential Unit and recognize the existing uses on the property, which requires the following provisions: • Section 9.2.20.2 to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit, whereas a maximum of 40% is required under Section 4.59(e).  • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line, whereas a setback of 26.0 metres is required under Section 4.22.1(b).  • Section 23.13.8.2 to permit a Lot Frontage of 26 metres in an M4 zone with no municipal water or sanitary services, whereas a minimum of 30 metres is required under Section 23.4.  • Section 23.13.8.3 to permit a Side Yard of 3.3 metres in an M4 zone abutting a residential zone; whereas a minimum of 7.5 metres is required under Section 23.8. AND THAT Zoning By-law No. Z820-2026 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0A7 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date February 10th, 2026 From Jeff Henry, RPP, MCIP Project No 30260140 - 1030 cc Subject Pedro and Anna Neufeld Application for Zoning By-law Amendment ZBA-25/25, 54304 Eden Line, North Hall Background 1. Arcadis has completed a review of the application for a Zoning By-law Amendment submitted by Pedro and Anna Neufeld, owners of the subject property identified as 54304 Eden Line, north side, and east of Culloden Road. The applicant is requesting a Zoning By-law Amendment to rezone the subject property from a dual ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) Zone to a Site- Specific dual ‘Hamlet Residential (HR-20)’ Zone and Urban Industrial (M4-8) Zone with new zoning boundaries to reflect the uses existing on the property and to permit an addition to the existing residential dwelling, which requires the following provisions:  • Section 9.2.20.2 to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit; whereas a maximum of 40% is required under Section 4.59(e).  • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line; where-as a setback of 26.0 metres is required under Section 4.22.1(b)  • Section 23.13.8.2 to permit a Lot Frontage of 26m in an M4 zone with no municipal water or sanitary services; whereas a minimum of 30m is required under Section 23.4  • Section 23.13.8.3 to permit a Side Yard abutting a Residential Zone of 3.3m; whereas a minimum of 7.5m is required under Section 23.8  2. The applicant intends to continue the existing light industrial business that operates on the property; and to construct an addition onto the existing residential dwelling that will be used as a garage with an Additional Residential Unit (ARU) above. 3. The subject property is designated as ‘Hamlet’ that is within the settlement boundary of North Hall, on Schedule ‘A1’, Land Use, of the Municipality of Bayham Official Plan. ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 2 4. The subject lands are currently dual zoned ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) Schedule ‘C’ of Zoning By-law No. Z456-2003. However, the location of the existing industrial buildings does not align with the dual zoning applied to the property, and the proposed addition to the existing residential dwelling would cross the zoning boundary. Subject Property and Surrounding Area 5. The subject property can be described as an irregular ‘d’ shaped lot that has a Lot area of approximately 0.8 hectares (2.0 acres). The frontage onto Eden Line has a length of approximately 88 metres (288 feet). The lot depth is approximately 700 metres (230 feet) along the shorter western boundary; and a depth of approximately 128 metres (420 feet) along the eastern boundary. 6. The subject property comprises of an existing single-detached dwelling with a floor area of approximately 178m2 (1,915 ft2) which is located front and center on the property. There is an existing workshop to the rear-west side of the dwelling and a number of storage structures to the rear of the workshop. It is within this existing workshop that the property owners operate a welding business. 7. The dwelling and the workshop are accessed by a driveway running along the west side of the dwelling. The perimeter of the property is lined with large mature trees. A drain (Bartley Drain) runs north-west from roughly the centre of the eastern property boundary to the rear west property boundary and beyond. 8. The subject property is currently serviced by a private well and private septic system. The proposed ARU will have its own well, which will be addressed at the Building Permit Application stage, should Council approve the Zoning By-law Amendment. 9. The subject property is located on the eastern edge of the Hamlet of North Hall which has predominantly residential uses, with several properties in the Hamlet operating businesses in addition to the residential use. The properties surrounding the subject property to the south, west and east are residential. There is a wooded area to the rear of the subject property that is part of an agriculturally zoned property that fronts onto Culloden Road. Public Comments 10. A statutory Public Meeting was held on February 5th, 2026, and no written or verbal feedback from the public was received. Agency Comments 11. The application was circulated to all relevant agencies and departments with the following comments being received. ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 3 12. The existing Septic bed will straddle the proposed altered zoning boundary line within the property. The Chief Building Official, Mr. Sutherland, confirmed that he has no concern with the septic bed crossing a zoning boundary as the complete septic bed will be within the property boundary. 13. Long Point Region Conservation Authority commented that, although they regulate lands 15m outwards from Bartley Drain, which runs through the property, the new addition is not located within this area and so LPRCA have no concerns with the application. Municipality of Bayham Official Plan 14. The subject lands are currently designated as ‘Hamlet’ in Schedule ‘A1’: Land Use of the Municipality of Bayham Official Plan. As per Section 4.4 of the Official Plan, the ‘intended function of the “Hamlets” in this Plan is to remain as small dormitory clusters, providing limited commercial, industrial and institutional services to the immediate surrounding area’. 15. Comment: The proposed uses of residential and light industrial meet the intent of the Official Plan. 16. Section 4.4.1.2 lists Permitted uses as those which ‘would include residential dwellings, variety stores, public garages, schools, churches and small scale commercial and industrial uses. Adequate buffering should be provided between the various uses wherever the potential for land use conflict exists. 17. Comment: The residential uses, including the ARU and the existing light industrial use are permitted under Section 4.4.1.2. The location of the existing workshop to the rear of the property and the property boundaries being lined by mature trees provides adequate buffering for the light industrial use. 18. Section 4.4.1.8 gives specific requirements for non-residential uses in Hamlets as follows: a) The permitted hamlet commercial or industrial uses shall be limited to retail stores or service shops which provide for the daily shopping or service needs of the adjacent residential areas and may include a automobile service station in a separate zoning category; b) The location of hamlet commercial or industrial uses shall be encouraged to locate on arterial or collector roads and indiscriminate scattering of these uses shall be discouraged; c) The hamlet commercial or industrial uses shall be sited so as to minimize any adverse impacts upon the adjacent residential uses; ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 4 d) The buildings containing hamlet commercial or industrial uses shall be designed, and any lighting or signs arranged so as to blend in with the character of the adjacent residential area; e) The floor area of any hamlet commercial use shall not exceed approximately 190 square metres and no more than two such uses shall be situated in one part of a residential neighbourhood; f) New hamlet commercial or industrial uses shall be included in a separate zoning category in the Zoning By-law and existing commercial and industrial facilities should also be so recognized in the zoning by-law; g) Adequate off-street parking shall be provided; h) Adequate buffer planting shall be provided between the hamlet commercial or industrial use and any adjacent residential areas, and such buffer planting may include provisions for grass strips, fences, and appropriate planting of trees and shrubs. 19. Comment: The existing light industrial use meets the requirements as follows: a) The light industrial use is a welding shop providing a small scale service; b) The property is located on Eden Line which is a County Road; c) As per ‘17’ above, the Light industrial use is located to the rear of the property and the property is surrounded by mature trees to minimize any adverse impacts on surrounding residential uses. d) There is a small sign at the entrance to the property, which is in keeping with the character of the rural neighbourhood. e) There is no commercial use as part of this application. f) This application continues the existing separate zoning category within the property for the light industrial use, with the zoning boundary being adjusted to recognize the location of existing and proposed expanded light industrial and residential uses on the property respectively. g) Parking is provided for in the private driveway of the property; h) As per c) above. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application would conform to the Bayham Official Plan. Municipality of Bayham Zoning By-law 20. The subject property currently has multiple zones being ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) Schedule ‘C’. As per Section 3.7 of the Zoning By- law, in property with multiple zones, the zoning boundary shall be deemed the ‘Lot Boundary’ for setback purposes. This has been used to assess zoning compliance, ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 5 including the setbacks in the tables below. The zoning boundaries do not align with the existing and proposed building locations. 21. Comment: The Zoning By-law Amendment includes the re-alignment of the zoning boundaries within the property to accurately accommodate the existing industrial uses and permit the addition to the existing residential dwelling. 22. The proposed Hamlet Residential zoned area should comply with the following requirements: Requirement Required Provided Complies 9.2 Minimum Lot Area (no Public Servicing) 1,390m² Min. 2,196m² YES 9.3 Minimum Lot Frontage 20.0m 61.0m YES 9.4 Maximum Lot Coverage 30% = 658.8m² 13.6% = 300m² YES 9.5 Maximum Building Height 10.5m 6.0m YES 9.8 Min. Front Yard Depth 7.0m 11.9m YES 9.9 Min. Side Yard Width with attached garage 1.2m 11.3m YES 9.10 Minimum Rear Yard Depth 9.0m 9.0m YES 4.22.1b) Minimum Setback to the Centre-line of a County Road 26.0m 24.0m NO Under Z789-2024, ADU requirements 2f) Shall not exceed 10% of Lot Coverage 10% = 219m² 118m² YES 6e) An additional residential unit shall not exceed 40% of the gross floor area of the primary dwelling unit 40% = 102.7m² 46% = 118m² NO 23. Comment: The Minimum Setback to the Centre-line of a County Road is an existing condition, to which we understand the County has no objection recognizing through this application. ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 6 24. Comment: The exceedance of the gross floor area of the ARU relative to the primary dwelling unit is minor in nature. The overall size of the unit is reasonable and remains subordinate to the primary dwelling unit. 25. The proposed Urban Industrial zoned area should comply with the following requirements: Requirement Required Provided Complies 23.1 Permitted Uses Industrial use, light Industrial use, light YES 23.3 Minimum Lot Area (no Public Servicing) 2,000m² 6,019m² YES 23.4 Minimum Lot Frontage 30.0m 26m NO 23.5 Maximum Lot Coverage 50% = 3,009.5m² 6% = 368m² YES 23.6 Maximum Building Height 12.0m 4.9m YES 23.7 Min. Front Yard Depth abutting County Road 15.0m 45m YES 23.8 Min. Side Yard Width abutting residential zone 7.5m 3.3m NO 23.9 Minimum Rear Yard Depth abutting residential zone 10.5m 27m YES 26. Comment: The existing lot frontage of the existing portion of the property zoned M4 complies with the Minimum Lot Frontage regulation. The deficiency is caused by expanding the portion of the frontage zoned Hamlet Residential to accommodate the addition to the residential dwelling. The entire width of the property is zoned M4 toward the rear, providing for sufficient frontage to accommodate the use. 27. Comment: The L-shaped existing building to the rear of the property has been used for light industrial purposes within the Hamlet Residential-zoned portion of the property and complies with the 1.2m Side Yard Setback under the Hamlet Residential Zone. Adjusting the zoning boundary to correctly place this use within the Urban Industrial Zone attracts a 7.5m Side Yard Setback requirement to the adjacent Residential Zone. The adjacent HR-zoned parcel is L-shaped and the portion that abuts the deficient setback is heavily treed providing a buffer from residential uses. Further, there is no evidence the existing setback has caused a conflict during the period of light industrial use. In effect, the site-specific exception ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 7 legalizes an existing setback in the correct zone suiting the purpose of the buildings use. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application and related site-specific exceptions is appropriate. Conclusion and Recommendations 28. Based on our review, Arcadis has no objection to the requested Zoning By-law Amendment Application to rezone the subject property from dual zoned ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) to a Site Specific dual zoned ‘Hamlet Residential (HR)’ Zone and Urban Industrial (M4) to permit the development of an Additional Residential Unit and recognizing the existing uses on the property; seeking relief from the following provisions: • Section 9.2.20.2 to permit an ARU with a maximum gross floor area of 46% of the Primary Dwelling Unit; whereas a maximum of 40% is required under Section 4.59(e).  • Section 9.2.20.3 to permit a setback of 24.0 metres to the Centre Line of County Road 44, known as Eden Line; where-as a setback of 26.0 metres is required under Section 4.22.1(b)  • Section 23.13.8.2 to permit a Lot Frontage of 26m in an M4 zone with no municipal water or sanitary services; whereas a minimum of 30m is required under Section 23.4  • Section 23.13.8.3 to permit a Side Yard abutting a Residential Zone of 3.3m; whereas a minimum of 7.5m is required under Section 23.8  Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RPP, MCIP Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z820-2026 NEUFELD BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “C” (North Hall) by changing the zoning symbol on the lands from a dual ‘Hamlet Residential (HR) / Urban Industrial’ Zone to a dual ‘Site-Specific Hamlet Residential (HR-20) / Urban Industrial (M4-8)’ Zone, which lands are outlined in heavy solid lines and marked “HR-20” and “M4-8” on Schedule “C” (North Hall) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses:   9.12.20.1 Defined Area   HR-20 as shown on Schedule “C” (North Hall) to this By-law. 9.12.20.2 Regulations for Additional Residential Dwelling Maximum Gross Floor Area: 46% of Primary Dwelling 9.12.20.3 Regulations for County Road Setback Minimum Setback to the centre line of the right-of-way shall be: 24.0m 23.13.8.1 Defined Area   M4-8 as shown on Schedule “C” (North Hall) to this By-law 23.13.8.2 Regulations for Lot Frontage Minimum Lot Frontage of 26.0m 23.13.8.3 Regulations for Side Yard abutting a Residential Zone Minimum Side Yard Setback to abutting Residential Zone of 3.3m 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF FEBRUARY 2026. READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY 2026. _____________________________________ _____________________________ MAYOR CLERK ZBA-25-25 REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: February 19, 2026 REPORT: DS-06/26 FILE NO. C-07 / D13.WALL Roll # 3401-004-001-16100 SUBJECT: Rezoning Application ZBA-01/26 Wall 23 Oak Street, Vienna Draft Zoning By-law No. Z821- 2026 BACKGROUND Owners Frank Wall, Sahiya Wall, and Cornelius Wall submitted a Zoning By-law Amendment application to rezone their property at 23 Oak Street, west side and south of Ann Street, in the village of Vienna. The lands are currently designated as ‘Residential’ in Schedule ‘A1’: Land Use in the Municipality of Bayham Official Plan. The lands are currently zoned ‘Village Residential (R1)’ in Schedule ‘H’ in Zoning By-law No. Z456-2003. The purpose of this By-law Amendment is to rezone the subject property from a ‘Residential (R1)’ Zone to a ‘Site Specific Residential (R1-25)’ Zone to permit a new accessory building, which requires the additional following provisions: • Section 10.12.25 to permit a Maximum Height for an Accessory Building of 7.0m; where a Maximum Height of 4.5m is required under Section 10.11b). • Section 10.12.25 to permit a Maximum Floor Area for an Accessory Building of 149m²; where a Maximum Floor Area of 75m² is required under Section 10.11c). The effect of this By-law is to permit the construction of a new accessory building for residential personal use that exceeds the Maximum Height and Floor Area requirements for an Accessory Building in the R1 Zone. The public meeting was held on February 5, 2026, with one neighbour attending and speaking in opposition to the application. No additional public comments have been received. DISCUSSION No agency comments were received. Neighbour, Paul Wood, residing at 26 Oak Street, spoke at the public meeting expressing his concern that the structure was too large - larger than his own house - and the size should be held to the allowable size to fit in with the surrounding residential area. Staff Report DS-06/26 Wall 2 The planner’s memorandum included with this Report, dated February 10, 2026, reviews the application and provides that it conforms to the Bayham Official Plan and meets the general intent and purpose of the Zoning By-law. Staff and planner concur the rezoning application meets the policies and recommend approval to change the zoning on the property from ‘Village Residential (R1)’ to site-specific ‘Village Residential (R1-25)’ to permit the development of an additional accessory storage building on the subject property for personal uses. Draft Zoning By-law No. Z821-2026 is presented for consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS: 1. Rezoning Application ZBA-01/26 Wall 2. Arcadis Memorandum, dated February 10, 2026 3. Draft Zoning By-law No. Z821-2026 RECOMMENDATION THAT Report DS-06/26 regarding the Wall rezoning application ZBA-01/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there was one oral presentation and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 23 Oak Street, Vienna, from Village Residential (R1) Zone to Site-specific Village Residential (R1-25) to permit the construction of a new shop, which requires the following provisions: • Section 10.12.25 to permit a Maximum Height for an Accessory Building of 7.0m; where a Maximum Height of 4.5m is required under Section 10.11b) • Section 10.12.25 to permit a Maximum Floor Area for an Accessory Building of 149m²; where a Maximum Floor Area of 75m² is required under Section 10.11c) AND THAT Zoning By-law No. Z821-2026 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0J6 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date February 10th, 2026 From Jeff Henry, RPP, MCIP Project No 30260140 - 1031 cc Subject Wall - Application for Zoning By-law Amendment ZBA-01/26, 23 Oak Street, Vienna Background 1. We have completed a review of the application for a Zoning By-law Amendment submitted by Frank Wall, Sahiya Wall and Cornelius Wall, owners of the subject property identified as 23 Oak Street, west side and south of Ann Street in the Village of Vienna. 2. The applicant is requesting a Zoning By-law Amendment to rezone the subject property from ‘Village Residential (R1)’ Zone to a ‘Site-Specific Village Residential (R1-25)’ Zone to permit the development of an additional accessory building on the subject property for residential personal uses, which requires relief from the following provisions: • Section 10.11b) to permit a cumulative Maximum Height for an Accessory Building of 7.0m, whereas 4.5m is required. • Section 10.11c) to permit a cumulative Maximum Floor Area for Accessory Buildings of 164m² (149m² being the proposed accessory building), whereas 75m² is required. 3. The lands are currently designated as ‘Residential’ in Schedule ‘A1’: Land Use in the Municipality of Bayham Official Plan. The lands are currently zoned ‘Village Residential (R1)’ in Schedule ‘H’ in Zoning By-law No. Z456-2003. Subject Property and Surrounding Area 4. The subject property has a Lot Area of approximately 0.245 ha (0.60 acres), a Lot Frontage of 60m (197 ft) and a Lot Depth of approximately 40m (131ft). The subject property consists of an existing single-storey, detached dwelling with two existing accessory structures in the form of sheds to the rear of the property. The existing single-detached dwelling and one of the sheds will remain as is. The other shed will be removed and replaced with the proposed, larger accessory structure, to the ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 2 north-west rear corner of the property. The intent is to build an additional, larger accessory structure large enough to provide a gym and a man-cave / loft space and space for the storage of personal belongings. 5. An existing access from Oak Street is currently used to access the subject property and will continue to be utilized for the dwelling. An additional driveway to access the accessory building is proposed by the north side property boundary. This is permitted under Section 4.32.4.3 of the Zoning By-law which states: “Every lot shall be limited to not more than two (2) driveways up to the first thirty (30.0) metres of frontage; and not more than one (1) additional driveway for each additional thirty (30.0) metres of frontage, provided that where a lot has more than one (1) driveway, a separation of at least nine (9.0) metres shall be maintained between each driveway, as measured along the street line between the said driveways”. 6. The existing dwelling is currently serviced by municipal water and sanitary services, which are proposed to remain as is, with no connection to the proposed building. 7. The subject property is adjacent to existing low-rise residential dwellings to the north, east and south along Oak Street. To the west (rear) of the property are recently created residential Lots and the Vienna Lions Community Centre, with a large open area directly behind the subject property. Public Comments 8. A statutory Public Meeting was held on February 5th, 2026, where one comment was received. Mr Paul Wood, owner of 26 Oak Street, raised his concern that the proposed accessory building is too large, being larger than his own house. Mr Wood stated the proposed accessory building should be held to the allowable size to fit in with the surrounding neighbourhood. Municipal and Agency Comments 9. This application was circulated to Municipal staff and other agencies. No comments have been received. Municipality of Bayham Official Plan 10. The Bayham Official Plan designates the subject property as ‘Residential’ in Schedule ‘A1’. As per Section 4.5.2.1 of the Official Plan, the ‘Residential’ land use designation is primarily for single-detached dwellings. 11. Comment: The proposed structure is accessory to the permitted residential dwelling. No change to the residential use or boundaries of the property is proposed and therefore conforms to the intent of the Bayham Official Plan Residential designation. ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 3 Municipality of Bayham Zoning By-law 12. The subject property is currently zoned ‘Village Residential (R1)’ in Schedule ‘H’ in Zoning By-law No. Z456-2003. As per Section 10.11b) of the Zoning By-law, the Maximum Height for an accessory building in the R1 Zone is 4.5m. The intent of this regulation is to avoid large scale accessory buildings which may have an impact on the surrounding area and neighbours and to ensure the primary use of the land continues to be residential. 13. Comment: It is our opinion that the proposed height increase to 7.0m will not have a significant impact on the surrounding area or neighbours. In the proposed location of the accessory building, the yards of the adjacent lots are both side yards. The proposed setbacks of the accessory building are greater than 3.0m whereas 1.2m would be required for a primary dwelling plus 0.5m for an additional storey. In addition, mature vegetation is present, which will minimize the visual impact from the existing residential dwelling to the north. 14. As per Section 10.11c) of the Zoning By-law, the Maximum Floor Area for an accessory building in the R1 Zone is 75m² or 8% of the Lot Coverage, whichever is less. The intent of this regulation is to avoid large scale accessory buildings which may have an impact on drainage or to the surrounding area and neighbours and to ensure the primary use of the land continues to be residential. 15. Comment: The proposed accessory building will be 149m², which equates to 6% of the Lot Area. It is our opinion that the property is larger in size and the proposed accessory building is proportional. As described above, the proposed accessory building will be located at the rear of the property and shielded by large mature trees and the existing dwelling, and so will remain and appear to be accessory to the primary use of the land without exceeding the typical lot coverage within a Village. 16. Comment: In evaluating the site-specific exceptions required with this proposal, it is important to note that the proposed building will only be used for residential uses; it has been confirmed with the owner that no commercial or industrial uses will be permitted as per the Zoning By-law. Therefore, it is our opinion that the proposed use and the required site-specific exceptions to the Maximum Height and Floor Area regulations for the proposed accessory building on the subject property is appropriate. Conclusion and Recommendations 17. Based on our review, Arcadis has no objection to the requested Zoning By-law Amendment Application to rezone the subject property from ‘Village Residential (R1)’ Zone to a ‘Site-Specific Village Residential (R1-25)’ Zone to permit the ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 4 development of an additional accessory storage building on the subject property for personal uses, which requires relief from the following provisions: • Section 10.11b) to permit a Maximum Height for an Accessory Building of 7.0m, whereas 4.5m is required. 18. Section 10.11c) to permit a Maximum Cumulative Floor Area for Accessory Buildings of 164m² (149m² being the proposed accessory building), whereas 75m² is required. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RPP, MCIP Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z821-2026 WALL BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “H” (Vienna) by changing the zoning symbol on the lands from ‘Village Residential (R1) to a ‘Site-Specific Village Residential (R1-25)’ Zone, which lands are outlined in heavy solid lines and marked “R1-25” on Schedule “H” (Vienna) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses:   10.12.25 Defined Area   R1-25 as shown on Schedule “H” (Vienna) to this By-law.  10.12.25.2 Regulations for a Residential Accessory Building a) Maximum Height: 7.0m b) Maximum Cumulative Floor Area for all Accessory Buildings: 164m² 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF FEBRUARY 2026. READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY 2026. __________________________________ ___________________________ MAYOR CLERK ZBA-01-26 REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: February 19, 2026 REPORT: DS-07/26 FILE NO. C-07 / D13.GUEN Roll # 3401-000-007-09500 SUBJECT: Rezoning Application ZBA-02/26 Guenther 53900 Heritage Line, Richmond Draft Zoning By-law No. Z822-2026 BACKGROUND Owner Gerhard Guenther submitted a Zoning Bylaw Amendment application to rezone his property at 53900 Heritage Line, north side and southeast of Richmond Road in the hamlet of Richmond. The lands are currently designated as ‘Residential’ in Schedule ‘A1’: Land Use in the Municipality of Bayham Official Plan. The lands are currently zoned ‘Hamlet Residential with Holding Provisions (HR(h2) (h3))’ in Schedule ‘E’ in Zoning By-law No. Z456-2003. The purpose of this By-law Amendment is to rezone the subject property from a ‘Hamlet Residential with Holding Provisions (HR(h2), (h3))’ Zone to a ‘Site Specific Hamlet Residential (HR-21)’ Zone to permit a new single detached dwelling, which requires the additional following provision:  • Section 9.12.21.2 to permit a Minimum Rear Yard of 8.2 metres, where a Minimum Rear Yard of 9.0 metres is required under Section 9.10.  The effect of this By-law is permit the construction of a new single detached dwelling with a reduced rear yard setback within the Hamlet Residential Zone; and to remove holding provisions that are deemed to no longer be required as the site is not suitable for a subdivision and is no longer within the regulated area of the Long Point Region Conservation Authority (LPRCA). The public meeting was held on February 5, 2026, with no attendees and no public comments received up to the time of writing this Report. DISCUSSION No agency comments were received. The planner’s memorandum included with this Report, dated February 10, 2026, reviews the application and provides that it conforms to the Bayham Official Plan and meets the general intent and purpose of the Zoning By-law. Staff Report DS-07/26 Wall 2 Staff and planner concur the rezoning application meets the policies and recommend approval to change the zoning on the property from ‘Hamlet Residential (HR)’ to ‘Site-specific Hamlet Residential (HR-21)’ to permit the development of a single detached dwelling. Draft Zoning By-law No. Z822-2026 is presented for consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS: 1. Rezoning Application ZBA-02/26 Guenther 2. Arcadis Memorandum, dated February 10, 2026 3. Draft Zoning By-law No. Z822-2026 RECOMMENDATION THAT Report DS-07/26 regarding the Wall rezoning application ZBA-02/26 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 5, 2026, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property municipally identified as 53900 Heritage Line, from Hamlet Residential (HR) Zone to Site-specific Hamlet Residential (HR-21) to permit the construction of a detached residential dwelling on the subject property, which removes holding provisions ‘h2’ and ‘h3’ and also requires the following provision: • Section 9.12.21.2 to permit a Minimum Rear Yard of 8.2 metres, where a Minimum Rear Yard of 9.0 metres is required under Section 9.10. AND THAT Zoning By-law No. Z822-2026 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0J6 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date February 10th, 2026 From Jeff Henry, RPP, MCIP Project No 30260140 - 1031 cc Subject Guenther - Application for Zoning By-law Amendment ZBA-02/26, 53900 Heritage Line, Richmond Background 1. We have completed a review of the application for a Zoning By-law Amendment submitted by Gerhard Geunther, owner of the subject property identified as 53900 Heritage Line, north side and south of Richmond Road in the Hamlet of Richmond. 2. The applicant is requesting a Zoning By-law Amendment to rezone the subject property from a ‘Hamlet Residential with Holding Provisions (HR(h2), (h3))’ Zone to a ‘Site Specific Hamlet Residential (HR-21)’ Zone to permit a new Single Detached Dwelling, which requires the additional following provision:  • Section 9.12.21.2 to permit a Minimum Rear Yard of 8.2m; where a Minimum Rear Yard of 9.0m is required under Section 9.10  3. The following Holding Provisions are proposed to be removed as part of this application:  • Section 3.3b) h2 Purpose: To ensure orderly development, a subdivision agreement with the Municipality, which addresses financial and servicing impacts of new development to the Municipality, will be required prior to the removal of the “h2” zone symbol.  • Section 3.3c) h3 Purpose: To ensure the mitigation of impacts to natural heritage features and their ecological functions, an Environmental Impact Study will be required prior to the removal of the “h3” zone symbol.  4. The lands are currently designated as ‘Residential’ in Schedule ‘A1’: Land Use in the Municipality of Bayham Official Plan. The lands are currently zoned ‘Hamlet Residential with Holding Provisions (HR(h2)(h3))’ in Schedule ‘E’ in Zoning By-law No. Z456-2003. ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 2 Subject Property and Surrounding Area 5. The subject property has a Lot Area of approximately 0.279 ha (0.60 acres), a Lot Frontage of 61m (200 ft) and is an irregular triangular shaped Lot. The subject property is currently undeveloped. The intent is to build a single-detached dwelling with an attached garage. 6. The most south-eastern corner of the property falls under the Long Point Region Conservation Authority (LPRCA). 7. A new access permit has been applied for and approved to accommodate the driveway access to Heritage Line (County Road 38). 8. The proposed dwelling will be serviced by municipal water and private sanitary services, in the form of an individual septic system. 9. The subject property is located on the eastern edge of the Hamlet of Richmond. Existing single detached dwellings are located to the rear of the property along Richmond Road, and to the south and west of the property along Heritage Line. A children’s park is located directly across Heritage Line. To the east are undeveloped lands that are mostly regulated by LPRCA containing natural heritage features (hazard lands and significant woodlands). Public Comments 10. A statutory Public Meeting was held on February 5th, 2026, and no written or verbal feedback from the public were received. Municipal and Agency Comments 11. This application was circulated to Municipal staff and other agencies. No comments have been received. 12. Comments were received as part of an initial inquiry from the LPRCA in February 2025 stating that there was a mapping error and the subject lands were not in fact regulated by the LPRCA and as such approval from the Conservation Authority was not required. The LPRCA are in the process of updating their mapping and were asked to confirm if their comments from February 2025 were still correct. A reply from Braeden Ristine, Resource Planner on January 7th, 2026 confirmed that no part of the property is withing the regulation limit of the LPCA. As such the LPRCA do not require any permits for any works. Municipality of Bayham Official Plan 13. The Bayham Official Plan designates the subject property as ‘Residential’ in Schedule ‘A1’. As per Section 4.5.2.1 of the Official Plan, the ‘Residential’ land use designation is primarily for single-detached dwellings. ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 3 14. Comment: The proposed structure is a single detached dwelling therefore conforms to the intent of the Bayham Official Plan Residential designation. Municipality of Bayham Zoning By-law 15. The subject property is currently zoned ‘Hamlet Residential with Holding Provisions (HR(h2)(h3))’ in Schedule ‘E’ in Zoning By-law No. Z456-2003. As per Section 9.10 of the Zoning By-law, the Minimum Rear Yard in an HR Zone is 9.0m. The intent of this regulation is to provide a rear yard space in keeping with the surrounding dwellings and to allow for sufficient space for the septic system, especially the bed on the property it services. 16. Comment: Due to the property’s irregular shape, the proposed dwelling is set at an angle to all property boundaries. The proposed 8.2m setback is at the ‘pinch point’ closest to the abutting property to the rear. This setback increases significantly along the rear wall of the proposed dwelling to a setback greater than the required 9.0m setback at the opposite corner. The side yards are also significantly greater than the minimum required. The proposed septic system location has been provided for and meets or exceeds applicable setbacks from the property boundaries. It is our opinion that the proposed reduced rear yard of 8.2m will not have a significant impact on the surrounding area, neighbours or proposed septic location. 17. As per Section 3.3b) regarding the ’h2’ Holding Provision, its purpose is to ensure orderly development, a subdivision agreement with the Municipality, which addresses financial and servicing impacts of new development to the Municipality, will be required prior to the removal of the “h2” zone symbol.  18. Comment: As the subject property is not suitable for a subdivision due to its size and context, the Holding Provision h2 is not applicable and is appropriate to remove to facilitate the proposed development. 19. As per Section 3.3c) regarding the ‘h3’ Holding Provision, its purpose: To ensure the mitigation of impacts to natural heritage features and their ecological functions, an Environmental Impact Study will be required prior to the removal of the “h3” zone symbol.  20. Comment: The subject property is not within an LPRCA-regulated area, as confirmed by LPRCA. Given the adjacent natural heritage features and associated buffers to be protected fall within the LPRCA regulated areas and do not include the subject property, an EIS is not required for the proposed development. Therefore, it is appropriate to remove the related holding provision. Therefore, it is our opinion that the proposed Minimum Rear Yard for the proposed detached dwelling, and the removal of the Holding Provisions on the subject ARCADIS MEMORANDUM Municipality of Bayham – February 10th, 2026 4 property meets the general intent and purpose of the Zoning By-law and will not have adverse impacts to adjacent properties. Conclusion and Recommendations 21. Based on our review, Arcadis has no objection to the requested Zoning By-law Amendment Application to rezone the subject property from ‘Hamlet Residential with Holding Provisions (HR(h2)(h3))’ Zone to a ‘Site-Specific Hamlet Residential (HR-21)’ Zone to permit the development of detached residential dwelling on the subject property, which removes holding provisions ‘h2’ and ‘h3’ and which requires relief from the following provisions: • Section 9.10 to permit a Minimum Rear Yard of 7.0m, whereas 9.5m is required. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RPP, MCIP Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z822-2026 GUENTHER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “E” (Richmond) by changing the zoning symbol on the lands from a ‘Hamlet Residential with Holding Provisions (HR(h2)(h3))’ Zone to a ‘Site-Specific Hamlet Residential (HR-21)’ Zone, which lands are outlined in heavy solid lines and marked “HR-21” on Schedule “E” (Richmond) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses:   9.12.21.1 Defined Area   HR-21 as shown on Schedule “E” (Richmond) to this By-law.  9.12.21.2 Minimum Rear Yard 8.2m 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF FEBRUARY 2026. READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY 2026. ___________________________ ____________________________ MAYOR CLERK ZBA-02-26 From the Office of the Clerk The Corporation of the County of Prince Edward T: 613.476.2148 x 1021 | F: 613.476.5727 clerks@pecounty.on.ca | www.thecounty.ca February 6, 2026 Please be advised that during the regular Council meeting of January 29, 2026 the following resolution regarding support for Bill 21, Protect Our Food Act, 2025 was carried. RESOLUTION NO. 2026-32 DATE: January 29, 2026 MOVED BY: Councillor Prinzen SECONDED BY: Councillor MacNaughton WHEREAS arable land is a critical finite resource; and WHEREAS Ontario has lost 2.8 million acres of farmland in the last three decades; and WHEREAS Ontario loses as much as 319 acres of farmland a day; and WHEREAS Ontario's farmland provides food, fiber and fuel to all of Ontario and beyond; NOW THEREFORE BE IT RESOLVED THAT the Council of the County of Prince Edward support Bill 21, Protect Our Food Act, 2025 and strongly urges the provincial government to support this and every measure to protect our farmland, to aggressively prevent further losses and to ensure the future of agriculture in Ontario for future generations; and THAT a copy of this resolution be sent to the Premier of Ontario; the Minister of Agriculture, Food and Agribusiness, the Minister of the Environment, Conservation and Parks; Guelph MPP Mike Schreiner, Haldimand-Norfolk MPP Bobbi Ann Brady, Bay of Quinte MPP Tyler Allsopp, the Ontario Federation of Agriculture, the Association of Municipalities of Ontario, and all Municipalities in Ontario. CARRIED Yours truly, Catalina Blumenberg, CLERK cc: Mayor Steve Ferguson, Councillor Prinzen, Councillor Branderhorst FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of January 7, 2026 Approved February 4, 2026 Members in attendance: Doug Brunton, Chair Norfolk County Chris Van Paassen, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Dave Beres Town of Tillsonburg Robert Chambers County of Brant Michael Columbus Norfolk County Ed Ketchabaw Municipality of Bayham/Township of Malahide Tom Masschaele Norfolk County Debera McKeen Haldimand County Jim Palmer Township of Norwich Peter Ypma Township of South-West Oxford Regrets: None Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, January 7, 2026. 2. Additional Agenda Items There were no additional agenda items. 3. Approval of the Agenda A-1/26 Moved by P. Ypma Seconded by J. Palmer THAT the LPRCA Board of Directors approves the agenda as circulated. Carried 4. Declaration of Conflicts of Interest None were declared. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 2 - 5. Elections The Chair and Vice-Chair vacated their seats and Ms. Kimberley Earls, Executive Director for South Central Ontario Region Economic Development Corporation assumed the Chair position. The positions for Chair and Vice-Chair were declared vacant. A-2/26 Moved by M. Columbus Seconded by S. Bentley THAT the LPRCA Board of Directors appoints Christine Jacob as scrutineer for the purpose of electing officers. Carried a) Election of Chair 1) Call for Nominations Dave Beres nominated Doug Brunton who accepted the nomination. Tom Masschaele nominated Chris Van Paassen who accepted the nomination. Chair Earls made the third and final call for nominations. There were no further nominations. 2) Motion to Close Nominations for Chair A-3/26 Moved by J. Palmer Seconded by E. Ketchabaw THAT the nominations for the Chair be closed. Carried Doug Brunton and Chris Van Paassen addressed the Board to support their nominations 3) Distribution and collection of ballots by Scrutineer Ballots were distributed the first time and a majority vote was achieved. 4) Announce Election Results Doug Brunton was declared the Long Point Region Conservation Authority Chair for 2026. 5) Motion to Destroy Ballots A-4/26 Moved by T. Masschaele Seconded by D. McKeen FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 3 - THAT the ballots for LPRCA Chair be destroyed. Carried b) Election of Vice-Chair 1) Call for Nominations Tom Masschaele nominated Chris Van Paassen who accepted the nomination. Doug Brunton nominated Dave Beres who declined the nomination. Chair Earls made the third and final call for nominations. There were no further nominations. 2) Motion to Close Nominations for Vice-Chair A-5/26 Moved by M. Columbus Seconded by J. Palmer THAT the nominations for the LPRCA Vice-Chair be closed. Carried 3) Distribution and collection of ballots by Scrutineer No Ballots were required. 4) Announce Election Results Chris Van Paassen was declared the Long Point Region Conservation Authority Vice-Chair for 2026. 5) Motion to Destroy Ballots No Ballots were required. The Chair and Vice-Chair thanked their nominators and the Board for their support and were looking forward to the year ahead. Ms. K. Earls and Ms. C. Jacob were thanked for their service and left the meeting. Doug Brunton, Chair assumed the position and carried on the meeting. 6. Committee Appointments The General Manager reviewed each of the committee membership requirements and members were asked to express interest in committee appointments. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 4 - A-6/26 Moved by D. McKeen Seconded by T. Masschaele THAT the LPRCA Board of Directors approves the following appointments for 2026: Michael Columbus and the LPRCA Chair and Vice-Chair to the Land Acquisition Committee; And Michael Columbus and LPRCA Chair to the Lee Brown Marsh Management Committee; And Dave Beres, Tom Masschaele, Jim Palmer and the LPRCA Chair to the Backus Museum Committee; And Robert Chambers, Dave Beres, Ed Ketchabaw, the Chair, and Vice-Chair to the Audit and Finance Committee. Carried Minutes of the Previous Meeting a) Board of Directors Meeting of December 3, 2025 A-7/26 Moved by T. Masschaele Seconded by S. Bentley THAT the minutes of the LPRCA Board of Directors Meeting held December 3, 2025 be adopted as circulated. Carried 7. Business Arising There was no business arising from the previous minutes. 8. Review of Committee Minutes a) Backus Museum Committee Meeting of June 2, 2025 Mike Columbus, asked Tom Masschaele (the Chair of the Backus Museum Committee for 2025) to speak to the Board members about Backus and the conditions of the buildings. Tom Masschaele spoke to the Board about the Backus Historic Site and Judy Maxwell added that with the approval of the 2026 budget there are funds allocated to the removal of FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 5 - unsafe buildings and an engineering report for the Mill. A-8/26 Moved by M. Columbus Seconded by J. Palmer THAT the minutes of the Backus Museum Committee meeting held June 2, 2025 be received as information Carried b) Lee Brown Marsh Management Committee Meeting of August 19, 2025 A-9/26 Moved by T. Masschaele Seconded by D. McKeen THAT the minutes of the Lee Brown Marsh Management Committee meeting held August 19, 2025 be received as information Carried c) Lee Brown Marsh Management Committee Meeting of December 19, 2025 A-10/26 Moved by M. Columbus Seconded by S. Bentley THAT the minutes of the Lee Brown Marsh Management Committee meeting held December 19, 2025 be received as information. Carried 9. Correspondence Shelley Ann Bentley commented on how positive it was to receive many correspondences opposing the amalgamation of the Conservation Authorities. A-11/26 Moved by S. Bentley Seconded by J. Palmer THAT the correspondences outlined in the Board of Directors agenda of January 7, 2026 be received as information. Carried 10. Development Applications a) Section 28 Regulations Approved Permits (L. Mauthe) Leigh-Anne Mauthe presented the report. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 6 - Shelley Ann Bentley was happy to see a Haldimand County #LPRCA-210/25permit approved. Mike Columbus asked staff about application #207/25 and the proposed work to move fill with no building. Leigh-Anne Mauthe informed the Board that grading was done on the property without a permit, and the approved permit was to address that. A-12/26 Moved by D. Beres Seconded by T. Masschaele THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated January 7, 2026 as information. Carried 11. New Business a) General Manager’s Report (J. Maxwell) Judy Maxwell presented the report. Dave Beres added that the ROMA Board was opposed to the amalgamation of the Conservation Authorities and would be meeting with Minister McCarthy the weekend before the ROMA Conference. Debera McKeen asked Dave Beres if he could keep the Board updated if anything arises from that conversation. Judy Maxwell informed the Board that AMO and Conservation Ontario issued a joint letter in support of Conservation Authorities. A-13/26 Moved by E. Ketchabaw Seconded by J. Palmer THAT the LPRCA Board of Directors receives the General Manager’s Report for December 2025 as information. Carried b) Fee Schedules (A. LeDuc) Aaron LeDuc presented the 2026 Draft Fee Schedules report. A-14/26 Moved by M. Columbus Seconded by D. McKeen. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 7 - THAT the LPRCA Board of Directors approves the proposed 2026 Fee Schedules as presented to be effective January 8, 2026. Carried c) Per diem & Mileage (A. LeDuc) Aaron LeDuc presented the Per Diem and Mileage report. A-15/26 Moved by J. Palmer Seconded by P. Ypma THAT the LPRCA Board of Directors approves increasing the Chair’s Honorarium to $2,924, the Vice-chair’s Honorarium to $1,170, the Member’s meeting per diems to $117, and the mileage rate to $0.66 per kilometre effective January 1, 2026. Carried d) 2026 LPRCA Budget and Levy Apportionment Vote (A. LeDuc) Following the budget meeting of November 13, the 2026 draft budget was circulated to member municipalities for a 30-day review and comment period. One comment was received by the Municipality of Bayham to keep their levy at $0 increase. Ed Ketchabaw asked staff how the request by the Municipality of Bayham was handled. Aaron LeDuc informed the Board that the CVA is done by the MNR which annually provides the assessment data. The overall budget increase to the Municipalities was 0%, however, the change in the percentage of assessment did lead to increases and decreases for member municipalities. Aaron LeDuc informed the Board that staff responded to the Municipality of Bayham’s request, which was attached to the report, and that LPRCA would not be adjusting Bayham’s increase. A-16/26 That the LPRCA Board of Directors approves the following recommendations regarding LPRCA’s 2026 Operating and Capital budgets; 1. That the 2026 Operating Budget in the total amount of $6,370,228 and requiring a Municipal Levy- Operating of $2,238,181 be approved as set out in Attachment 1; 2. That the 2026 Capital Budget in the total amount of $1,199,455 requiring a General Municipal Levy - Capital of $157,000 and a Municipal Special Levy – Capital of $260,000 for Norfolk County be approved as set out in Attachment 2; 3. That the proposed 2026 Consolidated Budget in the total amount of $7,569,683 and requiring a Municipal Levy – Consolidated of $2,655,181 be approved as set out in Attachment 2. 4. That the proposed 2025 Municipal Levy Apportionment by CVA % be approved as set out in Attachment 3. Member Municipality/Group Weight Absent Present In Favour Opposed FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 8 - Ed Ketchabaw Municipality of Bayham 4.52  4.53 Robert Chambers County of Brant 7.49  7.40 Shelley Ann Bentley Haldimand County 7.35  7.38 Debera McKeen Haldimand County 7.34  7.38 Ed Ketchabaw Township of Malahide 0.7  0.72 Doug Brunton Norfolk County 12.5  12.5 Michael Columbus Norfolk County 12.5  12.5 Tom Masschaele Norfolk County 12.5  12.5 Chris Van Paassen Norfolk County 12.5  12.5 Jim Palmer Township of Norwich 7.53  7.53 Peter Ypma Township of South-West Oxford 7.53  7.53 Dave Beres Town of Tillsonburg 7.53  7.53 Weighted Vote Result 100% 100% 100% Carried e) Timber Tender Harris Floyd Tract (Block #4) (J. Maxwell) Judy Maxwell presented the Timber Tender for Harris Floyd report. A-17/26 Moved by D. McKeen Seconded by P. Ypma THAT the LPRCA Board of Directors accepts the tender submitted by Leonard Pilkey for marked standing timber at the Harris Floyd Tract (Block #4) – LP-367-26 for a total tendered price of $147,693.00. Carried The closed session began at 7:35 p.m. 12. Closed Meeting A-18/26 Moved by D. Beres Seconded by R. Chambers THAT the LPRCA Board of Directors does now enter into a closed session to discuss: • The Security of the property of the Authority Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed Ketchabaw, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Peter Ypma - 9 - The Board reconvened in open session at 8:22 p.m. The closed meeting minutes of the December 3, 2025 was approved in the closed session. Next meeting: February 4, 2026, Board of Directors Adjournment The Chair adjourned the meeting at 8:24 p.m. Doug Brunton Judy Maxwell Chair General Manager/Secretary-Treasurer /ns REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 19, 2026 REPORT: TR-05/26 SUBJECT: 2025 DEVELOPMENT CHARGES BACKGROUND In 2022 and 2025, the Municipality retained Watson & Associates Economists Ltd. to undertake Development Charges Background Studies and update the Municipality’s development charges. The studies provide a detailed explanation of the Municipality’s development charge policies, relevant legislative requirements and restrictions, as well as summary of the rate setting process and eligible costs. The Municipality’s 2022 and 2025 Development Charges Background Studies are available on the Municipality’s website for those looking for additional information not contained within this Report. At its October 6, 2022 meeting, Council received and adopted By-law No. 2022-067, establishing development charges for Bayham’s wastewater system and two water systems. At its August 21, 2025 meeting, Council adopted By-law No. 2025-051, establishing development charges for Bayham building development homogeneous growth capital. This By-law applies to services associated with roads, fire, and parks and recreation. The Development Charges Act, section 43(1) states that: “The Treasurer of a municipality shall each year on or before such date as the council of a municipality direct, give the council a financial statement relating to development charge by-laws and reserve funds established under section 33”. Paragraphs 12 and 13 of Ontario Regulation 82/98 indicate the information to be included in the Report. Schedule “A” provides a summary of the development charges collected during 2025 as per the Municipality’s Development Charges By-laws, including reserve fund transactions and balances. Schedule “B” provides a list of growth-related projects that have received contributions from the development charges reserve funds in 2025. The Municipality collects Development Charges generally at the time of issuance of building permits, as per Section 26 of the D.C Act, 1997. DISCUSSION Funds remaining in the Development Charges Reserve Fund are considered to be committed for projects as identified in the 2022 and 2025 Development Charges Background Studies and the 2026-2035 Capital Budget. The funds will be used to offset growth-related capital projects as eligible costs are incurred. Upcoming development charge allocations for growth-related capital projects are listed in the following table: Upcoming Capital Programs for DC Related Funds Year Department Project Amount 2026 Wastewater Eden Station Pump Expansion $250,000 2029 Water Booster Upgrades $65,000 The Municipality is in compliance with the Development Charges Act, 1997, SO 1997, as amended, prohibiting additional charges related to development-related costs that are not allowed for in the Act or other Acts. A summary of development charges received in 2025 for the water and wastewater systems building development, and associated year-end balances is attached to this Report. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. ATTACHMENTS 1. 2025 Development Charges – Water, Wastewater, and Building Development. RECOMMENDATION 1. THAT Report TR-05/26 re 2025 Development Charges be received for information. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer Account Description Balance 2025 2025 2025 Balance Interest #Dec-31-24 Collections Interest Capital Dec-31-25 Rate 2400 Water - Bayham 99,869.92$ 35,797.83$ 2,846.29$ -$ 138,514.04$ 2.85% 2401 Water - Richmond 27,440.13$ -$ 782.04$ -$ 28,222.17$ 2.85% 2402 Waste Water 394,738.52$ 237,191.12$ 11,250.05$ -$ 643,179.69$ 2.85% 2404 Building Development -$ 57,015.00$ -$ -$ 57,015.00$ 2.85% DC Building Development Charges Breakdown Fire 25%14,253.75$ Parks and Recreation 15%8,552.25$ Roads 54%30,788.10$ Studies 6%3,420.90$ Municipality of Bayham Development Charges - For the Year 2025 Appendix "A" Report TR-05/26 REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 19, 2026 REPORT: TR-06/26 SUBJECT: 2025 INVESTMENT REPORT BACKGROUND Section 8(1) of Ontario Regulation 438/97 requires the Treasurer to prepare and provide to Council, each year, an Investment Report concerning any prescribed investments the Municipality has under said regulation. DISCUSSION Attached hereto is a summary of the portfolio performance for the year 2025. Investments listed as “short-term” mean the Municipality can withdraw funds at any time. The exception to this is the Municipal drain/water debentures, which are held in fixed GIC 1-year term notes. The Municipal drain/water debentures portion of the portfolio is less than four percent. A significant portion of the Municipality’s investments expired around March 2025. This was an intentional approach to ensure adequate cash to pay off the balance of the Ojibwa principal. Since then, Council has received quarterly Reports seeking direction on investments1, and Council has opted to continue holding the Municipality’s financial position primarily in a high-yield cash account with the Royal Bank of Canada (RBC). This is being done as a primary component of an aggressive cash management strategy, which has generated large yields versus short-term GIC notes. Returns from the cash account were $227,916.78 in 2025. Cemetery investments continue to be in short-term (1-year) GIC notes. The RBC GICs and short-term cash meet all the investment requirements of Ontario Regulation 438/97, and the investment policies established by By-law No. 2002-095. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. 1 Reports TR-11/25, TR-16/25, and TR-18/25. Initiative(s): Not Applicable. ATTACHMENTS 1. Investment Report for the year 2025 RECOMMENDATION 1. THAT Report TR-06/26 re 2025 Investment Report be received for information. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer Account Description Balance Sale of Loss on 2025 Advances Balance Interest #Dec-31-24 Invesmtents Invesments Interest (Withdrawals)Dec-31-25 Rate General & Reserve Funds 01-0100-1030 General Surplus Funds - 227,916.78 - 2.85% 01-0100-1460 Short term Holdings 1-YR GIC - RBC 1,042,054.64 5,528.92 (1,047,583.56) - 5.20% 01-0100-1035 Short term Holdings 1-YR GIC - RBC - - - - 01-0100-1035 Short term Holdings 1-YR GIC - RBC 548,082.19 5,532.81 (553,615.00) - 5.20% 01-0100-1035 Short term Holdings 1-YR GIC - RBC 1,645,143.77 8,728.78 (1,653,872.55) - 5.20% 01-0100-1035 Short term Holdings 1-YR GIC - RBC 1,640,900.21 17,067.82 (1,657,968.03) - 4.26% 01-0100-1035 Short term Holdings 1-YR GIC - RBC - - - - 0.00% Short term Holdings 1-YR GIC RBC- Straffordville Cem 10,996.04 361.24 11,357.28 3.00% Short term Holdings 1-YR GIC RBC- Straffordville Cem 127.47 10,000.00 10,127.47 3.01% Short term Holdings 1-YR GIC RBC - Bayham West Cemetery 5,460.63 185.35 5,645.98 2.74% Short term Holdings 1-YR GIC RBC - Eden Cemetery 5,460.63 185.35 5,645.98 2.74% 01-0100-1176 Receivables Debentures - Rich 170,940.87 6,446.17 (24,854.40) 152,532.64 3.77% 01-0100-1177 Drain Debentures - - 01-0100-1460 General Funds - - 01-0100-1461 Reserve Funds 3,562,107.01 (59,024.37) (3,503,082.64) - 4.74% 01-0100-1470 Eden Cemetery 15,673.33 656.51 16,329.84 4.10% 01-0100-1475 OMPF - - 01-0100-1480 Parkland Reserve Funds - - 01-0100-1490 Development Charges - - - 8,646,819.32 - - - - - - 213,712.83 - (8,430,976.18) - 201,639.19 Allocation General Fund - 66,170.63 DC Charges 14,878.38 Cemetery Boards 1,515.92 Reserve Fund 131,147.90 - 213,712.83 Trust Funds01-5050-1440 Cemetery Care & Maintenance 243,820.93 10,043.38 (10,711.51) 243,152.80 4.10% Municipality of Bayham Investment Report - For the Year 2025 Appendix "A" Report TR-06/26 REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 19, 2026 REPORT: TR-07/26 SUBJECT: 2025 Q4 VARIANCE REPORT BACKGROUND The Q4 (fourth quarter) financial reports are provided for Council’s fiduciary review. This Report provides a summary of year-end revenue and expenditure to December 31, 2025, and variances to the Operating Budget and Capital Budget. DISCUSSION Operating Budget The Operating Budget is line with expected levels, given the cyclical nature of operations and slower inflationary period. The Municipality experienced higher operational revenues in fire services due to recoveries and grants. The Municipality also had new taxation growth. Capital Budget The Capital Budget is generally consistent with expected levels with some capital savings in General Government and Public Works. A few projects were paused or deferred to 2026 capital budget for various reasons noted in this Report, with recommended reserve transfers for those respective projects. Project Deferrals Tunnel Line Culvert Removal / Utility Corridor Repairs The Tunnel Line Culvert was identified in the 2016 Roads Needs Study as being in poor condition, with the potential for structural failure at any time. In 2017, Bayham staff initiated discussions with the Town of Tillsonburg regarding the findings and next steps. Since that time, due to staffing changes within the Town of Tillsonburg, the project has not progressed as anticipated within their capital budget planning, unlike similar projects undertaken by Bayham. The matter is raised annually with Tillsonburg staff, and each year Bayham is advised that the project remains unallocated within their budget forecasts. Bayham staff, in coordination with the municipal engineer, continue to conduct annual bridge and culvert inspections, with comprehensive engineering inspections completed every two years. Documentation has been prepared in consultation with the Long Point Region Conservation Authority (LPRCA) and engineering drawings have been completed for the removal and restoration of the site. However, due to the significant volume of sand overlying the existing pipe, estimated project costs remain substantial. Given the long-term budgeting timelines of the Town of Tillsonburg, Bayham staff have determined that, in the interim, sand from the site will continue to be utilized for municipal capital and operational projects. This approach is intended to reduce the overall material volume prior to culvert removal, thereby lowering future tendering costs. As a result, the project has been tentatively deferred to 2035, with the expectation that sufficient material will have been removed by that time to significantly reduce construction costs. Staff acknowledge that there remains a risk of structural failure. Should the culvert fail prior to the planned timeline, the project would be treated as an emergency repair and would need to be undertaken immediately. Staff have again reached out to the Town of Tillsonburg to further discuss this matter, as well as the culvert failure located south of Maple Grove Line, which also requires attention and has been paused since 2024 as it also remains unallocated in Tillsonburg’s budgets. Bayham maintains a reserve for this project, but requires Tillsonburg’s participation to move this project forward. Port Burwell Storm Sewer – Phase 1C Project is on hold until either a Federal and/or Provincial grant program like prior Disaster Mitigation and Adaptation Fund (DMAF) is reopened for applications. Prior to proceeding, Council will need to have a discussion and provide direction regarding own-source revenues to help fund the remainder of the Port Burwell Stormwater Master Plan. Funding for the Master Plan may also be impacted by the Elgin County Transportation Master Plan’s proposed road rationalization, which has yet to be approved and is subject to a transfer protocol that may see Bayham receive funds for the road reconstruction aspect of each remaining Phase. Climate Risk Assessment This is a reserve-funded project originally proposed in 2024. Large infrastructure projects often now require climate-focused risk assessments to help substantiate specific project needs. This was identified as a part of the DMAF’s second intake. This Assessment is currently paused, pending staff availability to conduct a cost and scope review, and create procurement documents as may be needed. Pre-Engineering – Port Burwell Stormwater A further revised review on initial engineering to be performed in 2026 pending staff availability to complete. This review may include restructuring of the remaining phases to better align components of the project with the new costing reality. Facility Audit Council received Report CAO-03/25 re Method of Procurement – Capital Item No. FA-02 – Facility Audits. Council directed a competitive procurement process. The Municipality does not have a dedicated position for procurement and project management. These are done by individual managers as capacity permits. Since the 2014 facility audits were not done as a competitive process, staff did not have procurement documents to update and engaged other municipalities for any copies of any recent building condition assessment procurements. While some were provided, staff did not have the capacity into the middle and then back half of the year to dedicate to completing and issuing procurement documents. It is hoped that, after ongoing recruitment processes are adequately complete, staff capacity may return to complete a Request for Proposal and post to have this in time for the 2027 capital budget. East Pier Engineering In summer 2025, it was confirmed by the Department of Fisheries and Oceans – Small Craft Harbours (DFO/SCH) that the northern 92 metres of the pier remains in Federal ownership. This is the section to which the engineering was to apply. In February 2026, the DFO/SCH installed a railing along this span of the pier. Staff continue to be in discussions with the DFO/SCH about if the structure will be further addressed. The project costs are recommended to be reserved until this is known. Financial Impacts The 2025 Q4 Operating Revenue & Expense Variance Report is attached to this Report and provides an overview of the 2025 Budgeted versus Actual Revenues and Expenditures as of December 31, 2025, including a column identifying the Percentage Consumed. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. ATTACHMENTS 1. Appendix A: 2025 Q4 Operating Revenue & Expense Variance Report 2. Appendix B: 2025 Q4 Capital Expense Variance Report RECOMMENDATION 1. THAT Report TR-07/26 re 2025 Q4 Variance Report be received for information. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer Revenues 05.10 General Taxation $6,816,712 $6,715,270 102% 05.20 Other Revenues $1,211,565 $1,304,800 93%slight drop interest income 10.10 General Government $144,479 $97,500 148%cost recoveries, tax sale costs 10.20 Council 20.10 Fire Services $181,687 $45,000 404%MVC, fire grants and cost recovery 20.20 Police Services $10,016 $4,000 250%2024 and 2025 POA 20.30 Conservation Authority 20.40 Building Services $201,915 $262,000 77%lower building activity 20.50 Bylaw Enforcement Services $39,828 $46,000 87%Slight drop in shared service time 25.10 Roads $637,455 $605,951 105%seasonality of RMA funding 25.20 Winter Control $9,303 $5,000 186%seasonality 25.40 Street Lights 30.10 Water $859,180 $779,899 110% 30.15 Richmond Water $106,234 $104,267 102% 30.30 Waste Disposal $38,800 $35,000 111% 30.20 Waste Water $1,024,671 $999,500 103% 35.20 Cemeteries $3,131 $2,000 157%seasonality 40.10 General Assistance 45.10 Parks & Recreation $95 $2,600 4%no student grant in 2025 45.20 Straffordville Community Centre $25,054 $20,000 125%higher utilization 45.40 Libraries $85,979 $78,904 109%County Library lease 45.50 Museums $26,027 $13,200 197%additional student grant received 50.10 Planning, Development & Tourism $168,241 $123,500 136%collections in advance of services 50.15 Tourism & Marketing $129,667 $85,000 153%Strong summer of paid parking 50.20 Environmental Services $10,774 $6,500 166%Drain Superintendent grant Capital $1,476,477 $6,895,250 21%refer to capital sheet Expenditures 05.10 General Taxation 05.20 Other Revenues 10.10 General Government $1,336,697 $1,263,885 106%increase due IT legacy software and hardware 10.20 Council $107,028 $109,708 98% 20.10 Fire Services $612,739 $701,839 87%lower fire calls and reduced fire reduction mat 20.20 Police Services $960,382 $980,727 98% 20.30 Conservation Authority $111,515 $111,665 100% 20.40 Building Services $201,915 $233,316 87%lower shared service time due to lower buildin 20.50 Bylaw Enforcement Services $150,193 $155,666 96% 25.10 Roads $2,126,636 $2,148,168 99% 25.20 Winter Control $136,834 $129,306 106%seasonality 25.40 Street Lights $44,083 $44,000 100% 30.10 Water $859,180 $779,900 110% 30.15 Richmond Water $106,234 $104,266 102% 30.20 Waste Water $1,024,671 $999,500 103% 30.30 Waste Disposal $500,327 $490,000 102% 35.20 Cemeteries $21,852 $22,500 97% 40.10 General Assistance $7,440 $9,000 83% 45.10 Parks & Recreation $119,198 $117,940 101% 45.20 Straffordville Community Centre $62,398 $64,346 97% 45.40 Libraries $85,979 $78,904 109%reserve transfer 45.50 Museums $66,325 $61,476 108%seasonality 50.10 Planning, Development & Tourism $345,094 $239,438 144% 50.15 Tourism & Marketing $171,333 $112,399 152%transfer to Parking Reserve 50.20 Environmental Services $5,868 $8,444 69% Capital $3,457,851 $9,264,750 37%refer to capital sheet Municipality of BayhamAppendix A: 2025 Q4 Operating Revenue and Expense Variance Report 2025 Actuals 2025 Budget % Consumed terials ng activity 2025 2025 %Over (Under) Actuals Budget Consumed Budget Funded Via:Status Reserve General Government Liability Reserve Transfer 15,000$ 15,000$ 100%-$ Tax Levy completeWorking Capital Transfer 10,000$ 10,000$ 100%-$ Tax Levy completeElection Reserve Transfer 15,000$ 15,000$ 100%-$ Tax Levy completeDC Study Continued 22,615$ 25,000$ 90%(2,385)$ Working Capital complete Office 365 Upgrades 13,326$ 25,000$ 53%(11,674)$ Tax Levy complete Information Technology after IT services transition with some costs in operating budget Chamber Upgrades 15,000$ 0%(15,000)$ Tax Levy Information Technology repurposed to IT services transitionGuarantorship Loan Reserve Transfer 1,100,000$ 1,100,000$ 100%-$ Tax Levy complete FireBunker Gear 12,607$ 14,000$ 90%(1,393)$ Tax Levy completeRadio System Reseve 30,000$ 30,000$ 100%-$ Tax Levy complete Cistern - SCC 129,000$ 0%(129,000)$ Facilities Reserve deferred Facilities To be completed in 2026 with SCC ExpansionFire Equipment Reserve Transfer 100,000$ 100,000$ 100%-$ Tax Levy completeThermal Imaging Cameras 6,956$ 7,000$ 99%(44)$ Tax Levy complete Portable Radios 12,628$ 6,000$ 210%6,628$ Tax Levy complete additional radios purchased due to ageSCBA Purchase 368,213$ 360,000$ 102%8,213$ Tax Levy / Fire Reserve complete Emegency Trailer 42,869$ 42,869$ Tax Levy and Grant complete trailer from Provincial Grant Roads Tunnel Line Culvert removal 460,000$ 0%(460,000)$ Road Construction deferred on hold - refer to report Tandem 447,565$ 540,000$ 83%(92,435)$ Tax Levy completeElliott Rd.258,957$ 250,000$ 104%8,957$ Gas Tax completeGravel Program 184,096$ 215,000$ 86%(30,904)$ OCIF completeCarson Line 160,289$ 150,000$ 107%10,289$ OCIF complete Sidewalks 74,102$ 100,000$ 74%(25,898)$ Tax Levy complete Road Construction Savings recommended to Road Construction Reserve Road Signs 2,658$ 7,500$ 35%(4,842)$ Tax Levy completeGuardrails10,000$ 0%(10,000)$ on goingRoads Needs Study - AMP 24,199$ 25,000$ 97%(801)$ completeRoad Side Brushing 36,979$ 50,000$ 74%(13,021)$ on goingHill Management 30,000$ 0%(30,000)$ operations Lakeshore Line Study 19,912$ 35,000$ 57%(15,088)$ ongoing PB Storm Sewer - Phase 1C 1,650,000$ 0%(1,650,000)$ Grant deferred Climate Risk Assessment 85,000$ 0%(85,000)$ Road Construction deferred Planned for 2026 - refer to report Pre Engineering - PB Stormwater 35,000$ 0%(35,000)$ Road Construction deferred Planned for 2026 - refer to report Water Waterline 37,583$ 37,583$ Water Reserve complete 2023 holdback, all grants receivedWaste WaterSystem Equipment 78,419$ 46,000$ 170%32,419$ Wastewater Reserve complete few other items replaced SCADA Comp.30,000$ 0%(30,000)$ Wastewater Reserve deferred not required in 2025, to be reviewed in 2026Air Blowers 6,380$ 28,000$ 23%(21,620)$ Wastewater Reserve ongoing more work in 2026Wastewater Sampler 29,836$ 29,000$ 103%836$ Wastewater Reserve completeManhole rehab 7,851$ 26,000$ 30%(18,149)$ Wastewater Reserve ongoing more work in 2026 Eden Pumps 15,878$ 15,878$ Wastewater Reserve ongoing to be paid by DC - Sewer Reserve upon completion Parks Straffordville Pavilion 10,000$ 0%(10,000)$ Tax Levy n/a Parks and Playground roof work not required - per staff reportStraffordville Storage Sheds 27,535$ 25,000$ 110%2,535$ Tax Levy complete complete Utility Corridor Repairs 1,124$ 70,000$ 2%(68,876)$ Trail Reserve complete just repairs in 2025 - refer to report Canoe Launch 22,815$ 60,000$ 38%(37,185)$ Vienna Reserve Fund complete total project cost was $38,171East Pier Rehabilitation 50,000$ 0%(50,000)$ Tax Levy Parks and Playground refer to reportReycling Unit Facilities Facility Audit 60,000$ 0%(60,000)$ Facilities Reserve deferred Facilities Reserve refer to report SCC Expansion 65,062$ 2,171,000$ 3%(2,105,938)$ Facilities Reserve / Parkland ongoing Eligible project-related costsPB Lighthouse 1,506,250$ 0%(1,506,250)$ Grant deferred Marine Musuem 101,673$ 101,673$ EAF / Facilities Reserve complete total project cost was $110,088Planning and Development Official Plan Review 18,111$ 30,000$ 60%(11,889)$ Tax Levy ongoing Planning and Development ongoing Municipality of BayhamAppendix B: 2025 Q4 Capital Expense Variance Report Notes REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 19, 2026 REPORT: TR-08/26 FILE NO. SUBJECT: 2025 SURPLUS ALLOCATION BACKGROUND The purpose of this Report is to advise Council of the 2025 surplus position and recommend that Council approve the proposed allocation of the 2025 total surplus of $585,518.16. DISCUSSION The 2025 financial statements have been drafted by the Treasurer. The 2025 capital surplus is $388,643.92. The 2025 operating surplus is $196,874.24. Section 290(4)(b) of the Municipal Act, SO 2001, as amended, requires that any surplus from a previous year be included as an estimated revenue within the current budget. If this process is followed each year, during years where large fluctuations in surpluses occur, large tax rate fluctuations may also occur. Therefore, it is common practice for municipalities to allocate their annual surplus to reserves. The recommended allocation of the 2025 surplus to identified reserves is attached hereto as Appendix ‘A’ and focuses on short-term capital needs. A number of the proposed transfers are associated with projects that were not completed in 2025 as noted in Report TR-07/2026 re 2025 Q4 Variance Report. The remaining budget allocations are recommended for reserve transfer to fund completion of applicable projects. Appendix ‘B’ is specific to unaudited year-end Reserve and Reserve Fund balances. Council will see a new reserve account established called Information Technology Reserve. Appendix ‘C’ is specific to sales of assets in 2025 with two transactions noted for parts of John Street in Vienna and the applicable recommended reserve for same. In accordance with Bayham’s 2023-2026 Community Strategic Plan and ongoing capital infrastructure needs, it is recommended that Council continue to consider surplus lands or assets to refund reserve accounts for future capital needs. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. ATTACHMENTS: 1. Appendix A: 2025 Surplus Transfer Report 2. Appendix B: 2025 Revised Reserves and Reserve Funds incorporating recommended Surplus Transfers. 3. Appendix C: 2025 Sale of Assets Report RECOMMENDATION 1. THAT Report TR-08/26 re 2025 Surplus Allocation be received for information; 2. AND THAT Council establishes an Information Technology Reserve; 3. AND THAT Council confirms the 2025 Surplus Transfer Report attached hereto as Appendix ‘A’; 4. AND THAT Council confirms the 2025 Revised Reserves, Reverse Funds, and Deferred Revenue Report attached hereto as Appendix ‘B’; 5. AND THAT Council confirm the 2025 Sale of Assets Report attached hereto as Appendix ‘C’; 6. AND THAT Council directs staff to bring forward an updated Surplus of Assets report for all departments of the Municipality. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer Transfer Account No.Reserve $27,000.00 2375 Information Technology Reserve - NEW Purpose: To fund replacement of aging legacy computers and related hardware. Transfer Account No.Reserve $92,000.00 2302 Equipment Reserve Purpose: Transfer Account No.Reserve $30,000.00 2305 Road Construction Reserve Purpose: Hill Management program did not happen in 2025, repurpose to reserve. Transfer Account No.Reserve $25,000.00 2305 Road Construction Reserve Purpose: To fund future sidewalk upgrades Transfer Account No.Reserve $15,000.00 2305 Road Construction Reserve Purpose: To fund future road brushing. Transfer Account No.Reserve $10,000.00 2318 Parks and Playground Reserve Purpose: To fund future parks upgrades from SCC pavilion roof replacement not required. Transfer Account No.Reserve $50,000.00 2318 Parks and Playground Reserve Purpose: Transfer Account No.Reserve $12,000.00 2363 Planning Reserve Municipality of Bayham Appendix A: 2025 Surplus Transfer Report To fund Public Works equipment and future vehicle replacements. To fund future East Pier Engineering works, pending further DFO/SCH input Purpose: Transfer Account No.Reserve $30,000.00 2336 Facility Reserve Purpose: To fund facility audit for 2026/2027. Transfer Account No.Reserve $50,000.00 2301 Working Capital Reserve Purpose: To fund future capital updates or studies. Transfer Account No.Reserve $244,518.16 2331 Rate Stabilization Reserve Purpose: To replenish the Rate Stabilization Reserve. To fund remaining 2026 zoning by-law review work. Account Balance Transfer Interest Transfer Balance No.1-Jan-25 To Income From 31-Dec-25 2301 Working Capital 87,096.33 60,000.00 22,615.14 124,481.19 2302 Equipment 40,000.00 92,000.00 132,000.00 2303 Fire Department Apparatus 5,000.00 5,000.00 2305 Road Construction 473,732.02 70,000.00 543,732.02 2306 Otter Valley Chamber 1,414.92 1,414.92 2307 Trail Improvements 160,811.14 11,992.97 1,124.34 171,679.77 2308 Fire Equipment 122,399.12 100,000.00 222,399.12 - 2310 Water Works 840,996.34 125,567.96 37,583.11 928,981.19 2314 Building Vehicle 33,698.03 30,258.40 63,956.43 2315 Fire Renumeration - - 2318 Parks & Playgrounds 135,000.00 60,000.00 195,000.00 2319 By-law Vehicle - - 2322 Lighthouse (ex Dredging)53,479.16 53,479.16 2323 Library Buildings - - 2324 Musuem Artifacts 1,315.85 1,315.85 2326 Museums General 2,238.20 2,238.20 2327 30,000.00 15,000.00 45,000.00 2328 Waste Management - - 2330 Police Services - - 2331 132,080.61 290,057.42 422,138.03 2334 Straffordville Skate Park 1,731.70 1,731.70 2335 - - 2336 Municipal Facilities 805,061.70 72,488.40 115,062.43 762,487.67 2363 Reserve - Planning 16,064.10 12,000.00 28,064.10 2364 SCC Capital Donations 48,129.42 48,129.42 2365 50,000.00 50,000.00 2367 Guarantorship Reserve 2,976,532.19 1,100,000.00 4,076,532.19 - 2370 Beach Parking Reserve 61,553.01 61,553.01 2374 Fire Radio Reserve 60,000.00 30,000.00 90,000.00 2375 Information Technology Reserve - NEW 27,000.00 27,000.00 Consolidated Entities 2,037,301.00 - - 2,037,301.00 8,114,081.83 2,157,918.16 - 4,475,316.33 5,796,683.66 Balance Transfer Investment Transfer Balance 1-Jan-25 To Gain (Loss)From 31-Dec-25 RESERVE FUNDS 2312 Sewage Works 3,411,216.75 240,167.62 97,219.68 138,365.36 3,610,238.68 2352 Environmental 71,958.93 2,050.83 74,009.76 2360 Straffordville Community Ctr 2,281.28 65.02 2,346.30 2366 Reserve - Storm Sewer 5,250.00 - 5,250.00 2369 Vienna Community Improvement Reserve Fund 301,607.72 16,161.75 22,814.59 294,954.88 Consolidated Entities 224,020.00 - - - 224,020.00 4,016,334.68 240,167.62 115,497.27 161,179.95 4,210,819.62 DEFERRED REVENUE 2349 Parking Lieu 1,000.00 1,000.00 2350 173,692.73 34,500.00 4,950.24 213,142.98 2357 Developer Deposits 29,528.32 - 841.56 30,369.88 2362 Federal Gas Tax 281,503.42 232,394.89 8,022.85 250,000.00 271,921.16 2368 - 460,850.00 1,835.98 344,385.18 118,300.80 484,724.47 728,744.89 15,650.63 594,385.18 634,734.81 Development Charges 2400 DC - Water - Bayham 99,869.92 35,797.83 2,846.29 138,514.04 2401 DC - Water - Richmond 27,440.13 - 782.04 28,222.17 2402 DC - Waste Water 394,738.52 237,191.12 11,250.05 643,179.68 2404 DC - Building Development Charges - 57,015.00 57,015.00 522,048.57 330,003.95 14,878.38 - 866,930.90 DC Building Development Charges Breakdown 25%14,253.75 Parks and Recreation 15%8,552.25 54%30,788.10 6%3,420.90 Parkland OCIF Election OMPF Winter Roads Studies Municipality of Bayham Appendix B: Reserves, Reserve Funds & Deferred RevenueFor The Year Ended December 31, 2025 (unaudited) Rate Stabilization (ex Contingency) Fire Reserves, Reserve Funds & Deferred RevenueFor The Year Ended December 31, 2025 (unaudited) RESERVES Municipality of Bayham Asset Transfer Account No.Reserve Sale of 2 parcels of land on John Street, Vienna $30,539.26 2331 Rate Stabilization Reserve $30,539.26 Municipality of Bayham Appendix C: 2025 Sale of Assets REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 19, 2026 REPORT: TR-09/26 FILE NO. SUBJECT: 2026 FISCAL OUTLOOK REPORT BACKGROUND This Report is designed to provide Council a forward-looking fiscal outlook of 2026. This Report is to supplement both Operating and Capital budgets and the year-end summary Reports that Council has received to-date. DISCUSSION Revenues Elgin County experienced increased growth in 2025. The Municipality of Bayham experienced growth of new taxation of approximately 1.9 percent, however, this trailed prior year growth of 2.5 percent. Growth will likely continue into 2026 as the Bank of Canada continues its paused or slow interest rate cut environment. The continued growth will also impact Water and Wastewater departments with higher Development Charge collections and operational revenues. Municipal staff are closely monitoring the MPAC Phase-In status and its impact on 2027 and 2028 tax assessment and budgets. Staff expect phase-in will not return until 2027 at the earliest. Staff will look for updates in the March budget from the province. Expenses The Municipality, like every other business, will continue to see rising costs of materials for both Operating and Capital projects. It is forecast that core inflation will slow in 2026, however procurement pressures in capital items such as Fire and Public Works rolling stock will continue to outpace Consumer Price Index due to the inputs of steel, aluminum, and product content outside of North America. This is likely to be compounded with the impending threat of broad-market tariffs. Further risk of cost pressures if United States potentially ends the Canada United States Mexico Free Trade Agreement (CUSMA). The Canadian dollar will fluctuate based on trade relations with the United States and institutional investors moving in and out of US treasury bonds based on outcome. The Municipality is still proceeding with recruitment and notes difficulty recruiting for specialized roles, particularly in water/wastewater. Summer student recruitments have also been slow to date. As the current labour market is considered tight or shallow for candidates in specialized roles, the Municipality will need to be resourceful in both recruitment and retention of these positions to market trends. Unforeseen Capital Expenses The Straffordville Community Centre expansion commenced in Q4 2025. As with any project this large, unforeseen cost over-run pressures could happen, which could impact future budgets and increase remaining debt servicing of the project. To date, no cost over-runs have been identified. Investments The Municipality currently is utilizing high-yield interest accounts with Royal Bank of Canada for cash-on-hand. With interest rates expected to remain at this level or lower for the majority, if not all, of 2026, the Municipality will be able to take advantage of surplus cash-on-hand over the balance of the fiscal year. Now that the Ojibwa debt has been extinguished and the 2025 fiscal year has closed, staff will be advising Council in the Q1 financial reports on options for short-term investments. Tariffs The Municipality is not immune to the current tariff dispute between Canada and United States. Bayham is an agriculture and automotive-based local economy, and our area businesses and residents’ employment may be greatly impacted by these disputes. In addition, affordability of our seniors to afford basic food and household supplies is greatly increased when prices increase via tariff flow-through taxes. Affordability has long been an issue within Bayham with years of rising property taxes and user rate fees (water and wastewater) increases. Council will need to be aware at 2027 Operating Budget time if new information on tariff implications are impacting costs, and therefore, our local residents and businesses. Future Grants The Municipality of Bayham, along with Township of Malahide and Municipality of Central Elgin, were awarded a cumulative $15.33 million for the PBASWSS transmission main rehabilitation through the Municipal Housing Infrastructure Program – Health and Safety Water Stream. Bayham’s benefit is estimated at around $9 million. The PBASWSS Board has further work to reduce the landowner charges upon assessment of reserves-on-hand to be applied to funding, including possible future development charge reviews and other own-source revenue options. This grant has no impact on current water rates charged by the Municipality for water service on the Bayham system. As noted below, in the Water/Wastewater Study, by Watson and Associates in 2024, the next rate study will be done in 2029. Future Municipal Service Corporation Municipal Service Corporations (MSCs) are the new entities proposed under the Water and Wastewater Public Corporations Act, and may impact Elgin County municipalities in the future. The PBASWSS could eventually lead to an MSC structure pre- or post-capital transmission main upgrades. This change will impact how the Board is structured, its governance and funding model, and may shift debt and future liabilities to the MSC. Because part of the Municipality’s reviews are tied to water and wastewater rates, any removal of infrastructure and associated rate revenues from the Municipality will likely have a negative impact on the Municipality’s overall debt capacity. County Road Rationalization Elgin County’s Transportation Master Plan (TMP) includes a road rationalization component. The transfer protocol associated with road rationalization has yet to be fully established with lower-tier municipal consultation. Under road rationalization, the Municipality may see a suite of roads and bridges downloaded from the County. This outcome could impact the Municipality in a few ways: 1. Level of funding received in a contributed or donated asset transfer. 2. One-time transfer payment or ongoing annual funding. 3. Additional expansion to Public Works from operations in the form of labour and/or more equipment. 4. Impacts to the current Asset Management Plan 5. Increase in the asset management funding gap depending on funding agreement 6. Age and condition of assets transferred, especially for bridges and culverts, which should be accompanied by engineer reports. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. RECOMMENDATION 1. THAT Report TR-09/26 re 2026 Fiscal Outlook Report be received for information. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer REPORT TREASURY DEPARTMENT TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 19, 2026 REPORT: TR-10/26 FILE NO. SUBJECT: 2026 BUDGET AMENDMENTS BACKGROUND At the Budget Open House meeting on January 15, 2026, two residents identified a duplication of two capital projects. The Capital projects were the Facility Audit (FA-02), which is $60,000 funded via the Facility Reserve; and, the East Pier Rehabilitation Engineering (PR-11), which is $50,000 funded via the 2026 tax levy. Council requested that staff to present back to Council about the above two capital items identified and amend the 2026 capital budget and tax rates, if applicable. DISCUSSION Facility Audit (FA-02) This project first appeared on the 2023 Facilities Capital program, as noted below. At the end of fiscal year end of 2023, this Capital Item had not been started. The tax levy savings should have been reserved into the Facility Reserve. Instead, the $35,000 was allocated into the general surplus and then repurposed based on the annual Surplus Report1. This project was then budgeted into the 2024 Capital Budget as FA-02 for $35,000 via the tax levy. 1 Report TR-07/24. This project was again deferred in 2024. However, this time, the $35,000 allocated was directed into the Facility Reserve based on the annual Surplus Report2. This project was again budgeted in 2025 as FA-02 for $60,000 estimated revised costs, with $30,000 from the Facility Reserve and $30,000 from the Tax Levy, as noted below. At the end of 2025, the project had yet to be completed due to staff capacity and other priorities. Report TR-08/26 notes $30,000 to be reserved to the Facilities Reserve. This project is on the 2026 Capital Budget as FA-02 at $60,000 being funded out of the Facilities Reserve. East Pier Rehabilitation Engineering (PR-11) East Pier Rehabilitation Engineering was a 2025 Capital Budget item for $50,000 from the tax levy. This project has been deferred to 2026 at this time as staff have further discussions with the Department of Fisheries and Oceans – Small Craft Harbours. At time of publication for 2026- 2035 Draft Capital Budget, this item was duplication of the capital tax levy of $50,000. By removing the tax levy and using the $50,000 which is in the Parks and Playground reserve as directed in the Surplus Report (TR-08/26). This will reduce the 2026 tax levy by $50,000. Other Potential Capital Budget Amendments Earlier in this meeting, Council received Report TR-08/26, which recommended allocations from the 2025 surplus to various reserves. This section discusses options for using some of those reserve allocations in 2026. Sidewalks (PW-07) $25,000 was left over from the 2025 Sidewalk program and, if Council has proceeded in accordance with staff’s recommendation, has allocated this into the Road Construction Reserve. In discussions with the Manager of Public Works, the $25,000 from 2025 can be used in 2026 to address additional sidewalk replacements, including spot replacement of deficient sections of sidewalk. Hill Management (PW-02) The $30,000 allocated for the 2025 Hill Management program was not used due to a generally good weather year, which limited impacts to Municipal roads. This $30,000 was recommended to be allocated to the Road Construction Reserve. In discussions with the Manager of Public Works, the $30,000 can be used in 2026 to address washout and hill issues on Bayham Drive and north portions of Clarke Road. 2 Report TR-07/25 Road Side Brushing (PW-01) $15,000 was left over from the 2025 Roadside Brushing program, which was recommended for allocation to the Road Construction Reserve. In discussions with the Manager of Public Works, the $15,000 can be used for additional drainage improvements throughout the Municipality. Tax Impact The above noted suggested changes will reduce the Capital levy by $50,000 and use reserved funds from 2025. The 2026 tax levy, with the capital budget amendments approved, will have a tax levy of $6,910,499 – an increase of $195,229 (2.91 percent). When factoring in assessment growth of 1.91 percent, municipal tax rates will be increasing 1 percent over 2025 rates. The amended impacts based on property assessment are below: 2026 Classification Assessment Municipal Levy Change vs. 2025* Residential $ 250,000.00 $ 2,061.54 $ 20.41 Farm $ 400,000.00 $ 758.65 $ 7.51 Commercial $ 250,000.00 $ 3,375.98 $ 33.43 Industrial $ 250,000.00 $ 4,587.14 $ 45.42 *Municipal Levy change with no change in previous year assessment value The above figures are representative of the tax impact to existing residents and businesses, and are calculated based on the revised levy figure minus 2025 assessment growth. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. ATTACHMENTS 1. Recommended Capital Budget amendments RECOMMENDATION 1. THAT Report TR-10/26 re 2026 Budget Amendments Report be received for information; 2. THAT Council approves the Capital Budget amendments as noted in Appendix A; 3. THAT the appropriate tax rates by-laws be presented for approval. Respectfully submitted: Reviewed by: Lorne James, CPA, CA Thomas Thayer, CMO, AOMC Treasurer Chief Administrative Officer Total Cost Reserve Fund DC's Debt Financing Grants Other Tax Levy Page Reference Reserve Info Parks and Recreation East Pier Rehabilitation PR-11 $50,000 $50,000 $0 $0 $0 $0 $0 301 Public WorksRoad Side Brushing PW-01 $65,000 $15,000 $0 $0 $0 $0 $50,000 129Hill Management PW-02 $60,000 $30,000 $0 $0 $0 $0 $30,000 130SidewalksPW-07 $125,000 $25,000 $0 $0 $0 $0 $100,000 135 Municipality of Bayham Appendix A: 2026 Budget Amendments Capital Item Capital Item No. Financing REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Clerk DATE: February 19, 2026 REPORT: CL-01/26 SUBJECT: 2026 MUNICIPAL ASSISTANCE REQUESTS – FIRST INTAKE BACKGROUND Bayham community groups apply to Council annually to request use of municipal property, road closures, materials, facility rental relief, and funding to host community events. The process for this is outlined in the Municipal Assistance for Community Events Policy, adopted by By-law No. 2024-018. At the January 6, 2026 Special Operating Budget Meeting, Council allocated $9,000 to the Municipal Assistance line. DISCUSSION The first intake of applications for 2026 Municipal Assistance closed on January 31, 2026. This Report outlines the requests for consideration in order of date of event: Port Burwell Writers’ Festival Who: Kim Epple Date: May 15, 2026 to May 18, 2026 Time: 10:00 am to 8:00 pm Facility Use: No Hydro: No Road Closures: No Materials: No Funding: Yes - $750 Facility Rental Relief: No Edisonfest Who: Bayham Historical Society Date: June 6, 2026 Time: 8:00 am – 5:00 pm Facility Use: Vienna Memorial Park (Pavilion & Food Booth) Hydro: Yes Road Closures: No Materials: Garbage cans and Picnic tables Funding: Yes - $2000 Facility Rental Relief: No Weekly Playgroup, Port Burwell Who: EarlyON Date: Runs weekly on Thursdays from June 18, 2026 to September 17, 2026 Time: 9:30 – 11:30 am Facility Use: Port Burwell Pavilion beside Library Hydro: No Road Closures: No Materials: Picnic Tables Funding: No Facility Rental Relief: No Canada Day Celebrations Who: Port Burwell Historical Society Date: July 1, 2026 Time: 10:00 am – 4:00 pm Facility Use: Marine Museum and parking lot Hydro: Yes Road Closures: Yes Materials: Garbage cans, Picnic tables, and Safety cones Funding: Yes - $2000 Facility Rental Relief: No Vienna Lions Kidsfest Who: Vienna Lions Club Date: July 11, 2026 Time: 11:00 am – 5:00 pm Facility Use: Vienna Community Park and Pavilion (behind VLCC) Hydro: Yes Road Closures: No Materials: No Funding: Yes - $2000 Facility Rental Relief: No Bayham Beachfest Who: Bayham Beachfest Date: July 31, 2026 - August 3, 2026 Time: 8:00 am – 10:00 pm Facility Use: Memorial Park, Port Burwell Ball Diamond, East Beach Hydro: No Road Closures: Yes Materials: Picnic tables, Garbage cans and Safety cones Funding: Yes - $2000 Facility Rental Relief: No Parkette Lighting Who: Straffordville Evangelical Mission Church Date: November 28, 2026 Time: 6:30 pm – 8:30 pm Facility Use: Straffordville Parkette Hydro: No (Arrangements made with Klassen Auto Parts to use their hydro) Road Closures: No Materials: No Funding: No Facility Rental Relief: No Straffordville Santa Claus Parade Who: Straffordville Hall Foundation Date: December 12, 2026 Time: 10:30 am – 11:30 am Facility Use: Straffordville Community Centre Main Hall Road Closures: Yes Materials: No Funding: No Facility Rental Relief: Yes Staff Comments Council will note that Watermelon Fest and the EarlyON playgroup for the SCC location have not been applied for as construction timelines are expected to affect these events. Staff have no concerns in principle to the above-noted requests for facility use, materials, and road closures. Staff do wish to point out a new field from the application form for groups to identify if they are requesting use of hydro. Upon approval of the requests, staff will work further with the organizers for the confirmation/delivery of materials and road closures and where applicable, County approval will be sought. Deposits and proof of insurance will be required prior to the delivery of materials. Funding Requests The total funding requests from the first intake of applications outlined in this report is $8,750. As noted above, $9,000 has been budgeted for Municipal Assistance in 2026. It is within Council’s sole discretion if Council wishes to allocate funds in whole, in part, or at all to any of the noted requests but is reminded there will be a second intake in 2026 in accordance with Policy. Additional costs may also arise for OPP traffic control and road closures, which will come from the Municipal Assistance budget line if required. Currently, staff time and facility rental relief is not reflected from this budget line. STRATEGIC PLAN 2.1: Quality of Life > To work collaboratively with community organizations and others in ensuring the availability of diverse range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham’s valued quality of life. Initiative(s): Not applicable. ATTACHMENTS 1. 2026 Municipal Assistance Event Applications – First Intake RECOMMENDATION THAT Report CL-01/26 re 2026 Municipal Assistance Requests – First Intake be received for information; AND THAT Council provide direction on the approvals of the event requests and funding. Respectfully Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Port Burwell Writer's Festival Event Name * Port Burwell Writer's Festival Event Start Date * 5/15/2026 Start Time:* 10:00:00 AM Event End Date * 5/18/2026 End Time:* 08:00:00 PM Use of Municipal Property and/or Facility?* Yes No Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Please indicate your funding request (maximum $2000): 750.00 Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? May 15/26 the Port Burwell Writer's Festival (PBWF) will be at the Straffordville Public Library. Does that count as Municiple property? Free presentations throughout the day. May 16/26 the writers and guest speakers will be at Periscope Playhouse and Parish Hall in Port Burwell. Periscope Playhouse $250/ day rental Parish Hall $125/day rental Insurance and advertising costs. Sunday May 17/26 Readings and presentations by writers. Walks and Talk throughout the village. Monday May 18/26 Sidewalk Talks by writers who will be located at businesses on main street Port Burwell. Events include a free Spelling Bee with prizes, Guest Talks. Fundraisers, Guided Walking Tours throughout the village. Jane's Walk of the Historic Plaques in Port Burwell. Environmental Walk by local environmentalist David Jolly writer and owner of Earthquest Canada. Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Kim Epple Contact Phone #:* 905-246-5343 Example: 555-555-5555 Contact Email:* Portburwellwritersfestival@gmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* The Edison, Vienna & Area Museum o/b The Bayham Historical Society Event Name * Edisonfest Event Start Date * 6/6/2026 Start Time:* 08:00:00 AM Event End Date * 6/6/2026 End Time:* 05:00:00 PM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* Vienna Memorial Park 6226 Plank Rd Vienna Pavillion Food Booth Do you require the use of hydro? Yes No Please explain what you will be using hydro for for the food booth and the vendors Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Quantity (20 max) 20 Garbage Cans Quantity (20 max) 20 Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Please indicate your funding request (maximum $2000): 2,000.00 Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? Will require the water to be turned on one week prior in order to clean out the food booth. Will need the picnic tables delivered the day before. Will touch base with Steve for placement as they are so heavy for our members to move around. We generally have 30 vendors. 3-5 needing hydro but we are toying with the idea of three food trucks. The hydro in the park has not been reliable. Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Debbie Marlatt Contact Phone #:* 519-639-9073 Example: 555-555-5555 Contact Email:* d.marlatt@hotmail.ca Contact Name:* Diane Soper Contact Phone #:* 519-550-0848 Example: 555-555-5555 Contact Email:* dsoper81@hotmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* East Elgin EarlyON Child and Family Center Event Name * Weekly Summer Playgroup In Port Burwell Event Start Date * 6/18/2026 Start Time:* 09:30:00 AM Event End Date * 9/17/2026 End Time:* 11:30:00 AM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* Pavilion beside the Fred Bodsworth Public Library in Port Burwell. Do you require the use of hydro? Yes No Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Quantity (20 max) 2 Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? East Elgin EarlyON would like to run a weekly Free Playgroup for families/Caregivers with children 0-6 years. Programs would run on Thursday mornings from 9:30-11:30 am. Staff would be onsite from 9:00am to 12noon. Programs would start on Thursday June 18 and finish on Thursday September 17. All supplies and equipment is supplied by East Elgin EarlyON. Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Carolyn Zwicker Contact Phone #:* 519-866-3151 Example: 555-555-5555 Contact Email:* c.z.earlyoneast@gmail.com Contact Name:* Shelley Smith Contact Phone #:* 519-785-2164 Example: 555-555-5555 Contact Email:* earlyonwest@gmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Port Burwell Historical Society Event Name * Celebrate Canada Day 2026 Event Start Date * 7/1/2026 Start Time:* 10:00:00 AM Event End Date * 7/1/2026 End Time:* 04:00:00 PM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* Marine Museum, Marine Museum Parking Lot, Pitt Street (from Robinson to just east of the Museum Parking Lot) Do you require the use of hydro? Yes No Please explain what you will be using hydro for Community Volunteer Village participants. Light use. Are Road Closures required?* Yes No Is this a Parade?* Yes No What is the Parade Route?* From the Royal Canadian Legion, west along Wellington to Robinson, south to Brock, east to Eurius Parade Time Start * 10:30:00 AM Parade Time End * 11:10:00 AM Additional items required (select all that apply) Picnic Tables Quantity (20 max) 15 Garbage Cans Quantity (20 max) 10 Safety Cones Quantity (10 max) 10 Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Please indicate your funding request (maximum $2000): 2,000.00 Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Roy Sullivan Contact Phone #:* 416-407-8441 Example: 555-555-5555 Contact Email:* pbhistoricalsociety@gmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Parade Route.png 144.61KB Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Vienna Lions Club Event Name * Vienna Lions Kidsfest - Saturday, July 11, 2026 Event Start Date * 7/11/2026 Start Time:* 11:00:00 AM Event End Date * 7/11/2026 End Time:* 04:00:00 PM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* Vienna Community Park and pavillion behind the Vienna Lions Community Centre Do you require the use of hydro? Yes No Please explain what you will be using hydro for vendors Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Please indicate your funding request (maximum $2000): 2,000.00 Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? We request use of the pavillion and grounds in Vienna at the Vienna Community Park . We are requesting funding to help with the cost of event expenses for the Kidsfest. This is a free community event including interactive entertainment/performers, bouncy castles, face painting, balloon artist, tattoo station, lego station, free food, drinks, ice cream and enjoyable educational displays. We also offer a free penny auction table with wonderful prizes for the kids. This is our 3rd annual event! Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Laura Edwards Contact Phone #:* 519-671-5788 Example: 555-555-5555 Contact Email:* viennalionsclub1945@gmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Vienna Lions Kidsfest poster July 11 2026.jpg 1,001.21KB Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Bayham Beachfest Event Name * Bayham Beachfest 2026 Event Start Date * 7/31/2026 Start Time:* 06:00:00 PM Event End Date * 8/3/2026 End Time:* 04:00:00 AM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* Port Burwell - ball diamond, Memorial Park, East Beach, Erious Street south end) Do you require the use of hydro? Yes No Are Road Closures required?* Yes No Is this a Parade?* Yes No What are the closures required for?* Vendor market - on Sunday August 2 Where are the closures required?* Erious between - Wellington St. and Pitt St. Closures Required From * 10:00:00 AM Closures Required To * 06:00:00 PM Additional items required (select all that apply) Picnic Tables Quantity (20 max) 20 Garbage Cans Quantity (20 max) 20 Safety Cones Quantity (10 max) 10 Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Please indicate your funding request (maximum $2000): 2,000.00 Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Kirsten Skinner Contact Phone #:* 519-240-2580 Example: 555-555-5555 Contact Email:* bbeachfest@gmail.com Contact Name:* Patti Ryan Contact Phone #:* 519-866-5160 Example: 555-555-5555 Contact Email:* biggsette@hotmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Straffordville Evangelical Mission Church Event Name * Parkette Lighting Event Start Date * 11/28/2026 Start Time:* 06:30:00 PM Event End Date * 11/28/2026 End Time:* 08:30:00 PM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* 9253 Plank Road, Straffordville Do you require the use of hydro? Yes No Please explain what you will be using hydro for I've spoken with John from Klassen Auto Parts and he's ok with the church plugging in the Parkette Christmas Lights into his business' outlets. Are Road Closures required?* Yes No Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? If you would be able to have the parkette clear of any fall leaves for Christmas decorations, it would be appreciated! In past years, the church has decorated the parkette for this event the weekend before it takes place (which would be November 21, 2026). Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Amy Fehr Contact Phone #:* 519-615-4906 Example: 555-555-5555 Contact Email:* admin@straffordvilleemc.ca Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 Application for Municipal Assistance - Community Events Event Information Applicant (Community Group)* Straffordville Hall Foundation Event Name * Straffordville Santa Claus Parade Event Start Date * 12/12/2026 Start Time:* 10:30:00 AM Event End Date * 12/12/2026 End Time:* 11:30:00 AM Use of Municipal Property and/or Facility?* Yes No What property and/or facility?* SCC Main Hall from 10am - 12pm Do you require the use of hydro? Yes No Are Road Closures required?* Yes No Is this a Parade?* Yes No What is the Parade Route?* Old Chapel Street to Main Street, North on West Street to Third Street, South on Plank, West on Heritage Line to SCC Parade Time Start * 10:30:00 AM Parade Time End * 11:30:00 AM Additional items required (select all that apply) Picnic Tables Garbage Cans Safety Cones Funding Requests Are you requesting funds from the Municipality for your Community Event? Yes No Are you requesting facility rental relief (only applicable to the Straffordville Community Centre and/or Pavilion)? Yes No Additional information Is there anything else to note that you are requesting for your event? The following roads blocked off during parade: Main & Heritage Line, Heritage Line & East Street,, Third Street & Plank, Heritage Line & Sandytown Road Event Coordinator(s): The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. The municipality will only communicate with the contact(s) provided here for the noted event. Please ensure to provide the appropriate contact and/or additional contacts. Contact Name:* Marni Wolfe Contact Phone #:* 519-851-5358 Example: 555-555-5555 Contact Email:* shfoundation2018@gmail.com Attachments If you have documents to provide such as mapping or posters, please upload below Attachment 1 REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Clerk DATE: February 19, 2026 REPORT: CL-02/26 SUBJECT: UPDATED APPOINTMENT BY-LAWS BACKGROUND Municipal Councils exercise their authority and delegate responsibilities through by-laws. Bayham currently has By-law No. 2024-050, being a by-law to appoint municipal officers and employees for the Municipality of Bayham, which acts as an omnibus by-law for all relevant municipal appointments. This approach appoints all municipal staff and officials within one document regardless of whether their positions are required to be appointed by by-law or not. As there are several amendments required to By-law No. 2024-050 with the recent staffing changes, staff propose streamlining and separating the appointments for only those that are necessary to be appointed by by-law and not naming all positions that do not need to be formally appointed. DISCUSSION Provincial legislation uses both mandatory and permissive language with respect to municipal appointments. In some cases, Council shall appoint a position by by-law, while in others Council may appoint a position if the Municipality chooses to establish that role. Where an appointment is permissive rather than mandatory, a by-law is considered a best practice to formally confer authority and may be necessary for other processes tied to the role. These positions carry certain statutory authorities as required by provincial legislation and additional responsibilities may also be exercised by these officers under policies and procedures approved by Council. Below outlines the different mandatory and permissive positions that are relevant to our Bayham staff: Mandatory Position Legislation Fire Chief Fire Protection & Prevention Act Clerk Municipal Act Treasurer Municipal Act Chief Building Official Building Code Act Building Inspectors Building Code Act Property Standards Officer Building Code Act Permissive Position Legislation Chief Administrative Officer Municipal Act Deputy Clerk Municipal Act Drainage Superintendent Drainage Act By-law Enforcement Officer Police Services Act Provincial Offences Officer Provincial Offences Act Livestock Valuer Municipal Act The attached eight draft by-laws capture these above appointments that are currently in effect but in a more streamlined manner, including one by-law to repeal 2024-050. The effective date of the draft by-laws are noted upon passing. As these appointments are already in effect, there is not a need to back-date to their original appointments. The following is to be noted: 1. Alan Bushell to be Clerk and Lottery Licensing Officer a. Leave of absence coverage for the current Clerk 2. Leann Walsh added as a Lottery Licensing Officer 3. Updated “Building Officials” from RSM Building Consultants to provide third-party building support as required by active service agreement 4. Scott Sutherland and Jonathan Weir named as Property Standards Officers a. This provides additional flexibility and coverage 5. The removal of the Provincial Park Wardens as By-law Enforcement Officers a. This arrangement is proposed to not continue for the 2026 season 6. Any further changes or additions after adoption will be presented to Council for enactment STRATEGIC PLAN Generally related to Quality of Governance. There is not a specific action or Initiative to note for this Report. ATTACHMENTS 1. Draft By-laws (8) RECOMMENDATION THAT Report CL-02/26 re Updated Appointment By-laws be received for information; AND THAT the streamlined appointment by-laws including a by-law to repeal By-law No. 2024-050 be presented for enactment. Respectfully Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-007 BEING A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER (CAO) AND ALTERNATE COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC) FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a municipality may appoint a Chief Administrative Officer (CAO); AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a CAO and that the CAO is also designated as the Alternate Community Emergency Management Coordinator (CEMC) for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Thomas Thayer be and is hereby appointed as CAO and Alternate CEMC for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-008 BEING A BY-LAW TO APPOINT A CLERK, DEPUTY CLERKS AND LOTTERY LICENSING OFFICERS FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 228 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a municipality shall appoint a Clerk and Section 228(2) provides that a municipality may appoint deputy clerks who have all the powers and duties of the clerk under this and any other Act; AND WHEREAS the Clerk is responsible for performing the statutory duties prescribed under the Municipal Act, 2001 and other applicable legislation; AND WHEREAS the Province of Ontario has delegated authority to municipalities to issue and regulate certain lottery licences in accordance with the policies and requirements of the Alcohol and Gaming Commission of Ontario (AGCO); AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint these positions for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Alan Bushell be and is hereby appointed as Clerk for the Municipality of Bayham; 2. AND THAT Margaret Underhill and Thomas Thayer be and are hereby appointed as Deputy Clerks for the Municipality of Bayham; 3. AND THAT Alan Bushell, Margaret Underhill and Leann Walsh be and are hereby appointed as the Lottery Licensing Officers for the Municipality of Bayham; 4. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-009 BEING A BY-LAW TO APPOINT A TREASURER FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS section 286(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality shall appoint a Treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by Council; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a Treasurer for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Lorne James be and is hereby appointed as Treasurer for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-010 BEING A BY-LAW TO APPOINT A FIRE CHIEF AND COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC) FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4 provides that if a fire department is established for the whole or a part of a municipality or for more than one municipality, the council of the municipality or the councils of the municipalities, as the case may be, shall appoint a fire chief for the fire department; AND WHEREAS pursuant to the Fire Protection and Prevention Act, 1997, c. 4, as amended, provides that a municipality may appoint officers to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with the Act are being complied with; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a Fire Chief, and that the Fire Chief is also designated as the Community Emergency Management Coordinator (CEMC) for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Harry Baranik be and is hereby appointed as Fire Chief and Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-011 BEING A BY-LAW TO APPOINT MUNICIPAL ENFORCEMENT OFFICIALS FOR THE MUNICIPAITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS section 227(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may appoint officers to enforce by-laws; AND WHEREAS Section 55 of the Community Safety and Policing Act, S.O. 2019, c 1, Sch 1, as amended, municipalities may appoint persons to enforce the by-laws of the municipality, and municipal by-law enforcement officer appointed under this section are peace officers for the purpose of enforcing municipal by-laws; AND WHEREAS pursuant to the Fire Protection and Prevention Act, 1997, c. 4, as amended, provides that a municipality may appoint officers to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with the Act are being complied with; AND WHEREAS pursuant to the Building Code Act, S.O. 1992, c. 23, as amended, defines "officer" as a property standards officer who has been assigned the responsibility of administering and enforcing by-laws passed under Section 15. Of the Act; AND WHEREAS section 15 of the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, provides that a municipality may appoint one or more persons to act as provincial offences officers for the municipality; AND WHEREAS section 391 of the Municipal Act, 2001 provides that a municipality may appoint a livestock valuer to assess livestock for compensation purposes; AND WHEREAS the Corporation of the Municipality of Bayham has entered into an agreement with Hillside Kennels for the provision of canine control services, including the enforcement of the Municipality’s Animal Control By-law; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint these positions for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Mark Russell, Harry Baranik, Steve Adams and Jamie Pilkey be and are hereby appointed as By-law Enforcement Officers for the Municipality of Bayham; 2. AND THAT Mark Russell, Harry Baranik, Scott Sutherland and Jonathan Weir be and are hereby appointed as Property Standards Officers for the Municipality of Bayham; 3. AND THAT Mark Russell and Harry Baranik be and are hereby appointed as Provincial Offences Officers (Peace Officers) for the Municipality of Bayham; 4. AND THAT Mark Russell and Harry Baranik be and are hereby appointed as Livestock Valuers for the Municipality of Bayham; 5. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-012 BEING A BY-LAW TO APPOINT A CHIEF BUILDING OFFICIAL AND BUILDING INSPECTORS FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, provides that the council of each municipality shall appoint a chief building official and such inspectors as are necessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction; AND WHEREAS the Council of the Municipality of Bayham has entered into a shared services memorandum of understanding with the Township of Malahide for the provision of building services to be provided by Malahide and requiring the appointment of certain building officials to ensure adequate service delivery; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Scott Sutherland be and he is hereby appointed Chief Building Official for the Corporation of the Municipality of Bayham; 2. AND THAT Jonathan Weir be and he is hereby appointed Building Inspector/Deputy Chief Building Official for the Corporation of the Municipality of Bayham; 3. AND THAT Chris Prucha be appointed as a Building Inspector for the Corporation of the Municipality of Bayham; 4. AND THAT Gerald Moore, Devon Staley, Eugenio Dimeo, Barbara Mocny, Megan Opersko, Margaret Lawson, Laura Elliott, Gage Sachs, Michael McKean, Grant Schwartzentruber, John Drahorat, Donald Johnson, John “Kip” Rennick, Andy Lamers, Richard Ryan, Stephanie Vezina, Jennifer Nicholls and Doug Godin of RSM Building Consultants, are hereby appointed as Building Officials for the Corporation of the Municipality of Bayham; 5. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-013 BEING A BY-LAW TO APPOINT A DRAINAGE SUPERINTENDENT FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS section 93(1) of the Drainage Act, R.S.O. 1990, c. D.17, as amended, provides that the council of a local municipality may by by-law appoint a Drainage Superintendent; AND WHEREAS the Drainage Superintendent is responsible for the supervision and maintenance of municipal drains in accordance with the Drainage Act; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a Drainage Superintendent for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Steve Adams be and is hereby appointed as Drainage Superintendent for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-014 A BY-LAW TO REPEAL BY-LAW NO. 2024-050 WHEREAS Section 8 of the Municipal Act, 2001, c.25 as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any Act; AND WHEREAS Council received Report No. CL-02/26 regarding the updating of Appointment By-laws for Municipal Officers; AND WHEREAS By-law Nos. 2026-007, 2026-008, 2026-009, 2026-010, 2026-011, 2026-012 and 2026-013 now address the required appointments contained in By-law No. 2024-050 and any further necessary changes; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT By-law No. 2024-050 and any amendments thereto, are hereby repealed; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF FEBRUARY, 2026. ___________________________ _____________________________ MAYOR CLERK REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: February 19, 2026 REPORT: CAO-07/26 SUBJECT: ONTARIO PROVINCIAL POLICE (OPP) SUPPORT FOR BY-LAW ENFORCEMENT COMPLAINTS (FOLLOW-UP TO FEBRUARY 5, 2026 ITEM NO. 11.2B) BACKGROUND At its January 6, 2026 Special Operating Budget meeting, Council received Report TR-01/26 re 2026-2027 Operating Budget - Draft. During the discussion, Council had some discussion around the proposed 2026 policing budget, specifically in regards to the marked increase over 2025’s budgeted figures and understanding better what variables influence costing increases under the current funding model. Council passed the following motion: Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT staff be directed to send correspondence to the Elgin OPP Detachment Board requesting further information on the current suite of services provided under the base funding model, options for reducing these costs, opportunity to revisit the Calls for Service costing formula, and joint advocacy opportunities on behalf of Elgin lower tiers to the Ministry of the Solicitor General; AND THAT staff be directed to investigate alternative policing models. At its February 5, 2026 meeting, Council received Report BL-02/26 re 2025 By-law Enforcement Service Annual Report. The By-law Enforcement Officer presented a number of key annual statistics related to by-law enforcement services in 2025, including a 17-percent increase in the number of complaints from 2024. During the discussion, Councillor Froese asked for statistics on the number of times in which the Ontario Provincial Police (OPP) provided support to the by- law enforcement department on by-law enforcement matters. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report BL-02/26 re 2025 By-law Enforcement Service Annual Report be received for information; AND THAT staff be directed to return to Council with information pertaining to the number of calls for OPP support for by-law enforcement matters. Given the above direction from Council, staff have taken the stance that concerns are two-fold: 1) Over-reliance on the OPP as a secondary by-law enforcement component; and,2)Additional OPP costs that negatively impacted the Municipality’s 2025 policingbudget actuals. This Report addresses both. DISCUSSION The Municipality’s by-law enforcement department is one person. As an employer, the Municipality is required to ensure a safe working environment for its staff. For a By-law Enforcement Officer (BLEO), the workplace is often on private property due to the nature of the job. BLEOs enter upon private property to conduct complaint-based Municipal business and often do not know what they may encounter. Sometimes, however, BLEOs do know about particular properties, either through notes taken on previous complaints, or through discussions with the local police force with respect to their files. Often this occurs with respect to properties that have had repeat issues. It is commonplace in other municipalities, regardless of size, to request police support where threats to safety are known to have been made, or the property or person(s) living on the property have a known history. This approach ensures a higher degree of safety than if one BLEO were to attend a property with a known history without a police presence. This approach is even common in larger urban areas as police forces will have a wider breadth of authority and ability when dealing with potentially volatile persons or situations. The data presented below is aggregated to ensure specific individuals and properties cannot be identified. References to “BLEO” over the period are made generally as, over this period, six employees have been appointed as BLEOs. Four are currently appointed as BLEOs. OPP Utilization – August 2024 – February 2026 Over the ~18 months since August 2024, the by-law enforcement department has received and actioned 277 complaints. Of these 277 complaints, there were 12 that included some aspect of OPP support over 10 properties in Bayham, 9 of which were in Ward 1. Four of these complaints required OPP attendance on multiple occasions. Over the same period, the by-law enforcement department handled 98 complaints in Malahide, where only one complaint required OPP support. Municipality Complaints (August 2024-February 2026) Complaints Requiring OPP Support % Bayham 277 12 4.33% Malahide 98 1 1.02% One or two OPP officers generally attend a property to support by-law enforcement. This was consistent over the cases included in the above table. The primary reason for OPP support was to keep the peace rather than lead an investigation. Examples of reasons noted by by-law enforcement are listed below: • Person on property with known criminal history – 3 instances • Resident verbally threatened two BLEOs • Resident physically threatened BLEO • Resident with physically aggressive behaviour towards BLEO • Resident threatened future action against BLEO • BLEO chased on property by motor vehicle • BLEO verbally assaulted by individual. Individual subsequently charged and found guilty of obstruct peace officer • BLEO requested OPP as a part of taskforce for illegal trailer park enforcement. OPP deployed Emergency Response Team and Provincial Liaison Team in support as they deemed threat to be high • OPP requested BLEO assistance regarding homeless encampment Despite these instances, overall, OPP support is required in Bayham less than five percent of the time, which is a relatively low utilization rate. However, it is high when compared to Malahide. Bayham complaints require OPP support four times more often than in Malahide. Municipality Population1 Complaints (August 2024-February 2026) Population per Complaint Bayham 7096 277 25.6 Malahide 9308 98 95 For comparison purposes, over the same period, one in every 25.6 residents in Bayham will have filed a by-law complaint based strictly on a ratio between population and complaints received2, whereas 1 in every 95 Malahide residents will do so – the complaint frequency in Bayham is 3.71 times Malahide’s frequency, which is the primary driver for why by-law enforcement’s time is more often used in Bayham than Malahide – ~67 versus 33 percent – despite Malahide being the larger municipality by population (~31 percent larger). 2025 OPP Costs By the time Council formally receives this Report, Council will have received and disposed of Report TR-07/26 re 2025 Q4 Variance Report. Report TR-07/26 summarizes year-end 2025 and includes the reconciled 2025 budgeted versus actual figures for all department revenues and expenditures. In 2025, the Municipality budgeted $965,727 for policing support in accordance with the current OPP funding model and agreement. The Municipality’s Actuals were $960,382. 1 Based on 2021 census data. 2 This is strictly a ratio calculation. There are likely a number of instances where some complainants will have made multiple complaints. Budget Line 2025 Budgeted 2025 Actuals Under/(Over) % 2020-5450 Service Contract $965,727 $960,382 -$5,345 -0.55% The OPP policing contract was under budget for 2025 by 0.55 percent despite the perception that OPP by-law enforcement support would have a negative effect on the overall policing budget. Staff do not see the current OPP utilization rates as a significant issue, nor a cost driver for the OPP Service Contract budget line. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not Applicable. RECOMMENDATION 1. THAT Report CAO-07/26 re Ontario Provincial Police (OPP) Support for By-law Enforcement Complaints (Follow-up to February 5, 2026 Item No. 11.2B) be received for information. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: February 19, 2026 REPORT: CAO-08/26 SUBJECT: ONTARIO TRILLIUM FOUNDATION – CAPITAL GRANT APPLICATION BACKGROUND The Ontario Trillium Foundation (OTF) has three separate grant streams for a variety of operational and capital projects – Seed, Grow, and Capital. In the Capital grant stream, OTF funds projects that update buildings, enhance physical spaces, and purchase fixed and non-fixed equipment so people and communities can thrive. The intent is to support activity, recreation, and connection and play an important role in creating healthy and vibrant communities. The main Capital stream objectives are to: •Maintain or increase access to a program or service •Extend the life of a facility or space •Improve a facility or space to make it more accessible For the 2026 Capital stream intake, the term for a successful project is 12 months for completion, with a maximum project budget amount of $200,000. Eligible costs include: •Construction and renovation costs: This includes materials and/or contractor costs. •Equipment costs: This includes fixed and non-fixed equipment. •Developmental costs: Up to 20% of the total project budget can be for developmentalcosts associated with construction, such as the development of engineering plans, legalfees, or survey costs. For application purposes, a minimum of one quote is required to substantiate a project’s costs. The deadline for intake is March 4, 2026 at 5 pm EST. DISCUSSION Based on the above criteria, the Municipality may be able to submit a funding application to improve activity-based, public spaces within Bayham. Following an assessment of the grant guidelines and application, and the Municipality’s 2026-2035 Capital Budget, staff have identified the following potential project areas for Council’s consideration and direction: • CAPITAL ITEM NO. PR-05 – PORT BURWELL BALL DIAMOND o Replace the Port Burwell Ball Diamond backstop and upgrade lighting o Estimated cost: $200,000  $135,000 from reserves, and $65,000 from the tax levy. • CAPITAL ITEM NO. PR-08 – STRAFFORDVILLE BALL DIAMOND o Upgrade lighting at the Straffordville Ball Diamond o Estimated cost: $250,000  $175,000 from grants, and $75,000 from tax levy Estimated costs for the above projects are currently identified in the 2026-2035 Capital Budget. To prepare for a possible application, staff have engaged reputable contractors in the areas of ball diamond lighting and general electrical, and compiled a pair of quotes – one for each ball diamond – to guide an application and provide additional information to Council. Port Burwell Ball Diamond A quote was received from Spartan Sports Lighting for $93,371 plus applicable HST. The quote includes: • 4 new 75-year StressCrete poles • New LED lighting • Installation of lights and set up and 10 Year warranty on the lights On top of this, staff estimate the following additional costs: Geotechnical (pole placement and installation): $5,000 Pole removal of existing structure and wiring: $4-6,000 New wire installation: $20-25,000 Site grading: $3,500 Other restoration and contingency: $5-8,000 Total estimated project value is approximately $140,000 plus applicable HST. This project already has funds reserved for it1, and does not identify grants as a funding component. However, if chosen, a grant would decrease the reserve requirement and potentially eliminate the tax levy impact. 1 The Parks and Playground Reserve had $135,000 reserved for this project from a previous year. Straffordville Ball Diamond A quote was received from Spartan Sports Lighting for $106,178 plus applicable HST. The quote includes the same components as Port Burwell, with the addition of a few more lights. The same additional costs apply under this option. There may also be the requirement for a new electrical cabinet. Port Burwell’s has already been upgraded, but Straffordville’s has not. Staff continue to confirm this, but high-level estimates on a new cabinet are known and have been accounted for in determining the potential cost of the overall project. Total estimated project value is approximately $175,000 plus applicable HST. This project is 70-percent grant dependent, with a $75,000 levy component. Based on the above estimates, a successful grant application could account for the project in full and eliminate the levy impact. The funds levied could be reserved for future parks and recreation projects. Ball Diamond Usership To ensure a strong application, Council should also consider historic usership of each diamond. Over the last 3-5 years, rentals at the Straffordville Ball Diamond have been significantly more frequent than those in Port Burwell. This was last evidenced to Council during discussions related to Report CAO-38/24 re Consideration of Additional Lands for Residential Development Purposes. There is also the ability to repurpose the rationale in a grant application for Straffordville as the ball diamond lighting was originally a component of the Straffordville Community Hub project under the ICIP CCR program, but was descoped due to cost over-runs in 2023/24. Council may identify one project for which an application should be made. Based on costs, current budget funding support, and usership, staff recommend the Straffordville Ball Diamond under Capital Item No. PR-08. STRATEGIC PLAN 2.1: Quality of Life > To work collaboratively with community organizations and others in ensuring the availability of a diverse range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham’s valued quality of life. Initiative(s): Strategic improvement to recreational amenities to promote healthy living 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable RECOMMENDATION 1. THAT Report CAO-08/26 re Ontario Trillium Foundation – Capital Grant Application be received for information. 2. AND THAT Council provide direction regarding a project for which an application should be made. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-007 BEING A BY-LAW TO APPOINT A CHIEF ADMINISTRATIVE OFFICER (CAO) AND ALTERNATE COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC) FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 229 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a municipality may appoint a Chief Administrative Officer (CAO); AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a CAO and that the CAO is also designated as the Alternate Community Emergency Management Coordinator (CEMC) for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Thomas Thayer be and is hereby appointed as CAO and Alternate CEMC for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-008 BEING A BY-LAW TO APPOINT A CLERK, DEPUTY CLERKS AND LOTTERY LICENSING OFFICERS FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 228 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a municipality shall appoint a Clerk and Section 228(2) provides that a municipality may appoint deputy clerks who have all the powers and duties of the clerk under this and any other Act; AND WHEREAS the Clerk is responsible for performing the statutory duties prescribed under the Municipal Act, 2001 and other applicable legislation; AND WHEREAS the Province of Ontario has delegated authority to municipalities to issue and regulate certain lottery licences in accordance with the policies and requirements of the Alcohol and Gaming Commission of Ontario (AGCO); AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint these positions for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Alan Bushell be and is hereby appointed as Clerk for the Municipality of Bayham; 2. AND THAT Margaret Underhill and Thomas Thayer be and are hereby appointed as Deputy Clerks for the Municipality of Bayham; 3. AND THAT Alan Bushell, Margaret Underhill and Leann Walsh be and are hereby appointed as the Lottery Licensing Officers for the Municipality of Bayham; 4. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-009 BEING A BY-LAW TO APPOINT A TREASURER FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS section 286(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality shall appoint a Treasurer who is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by Council; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a Treasurer for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Lorne James be and is hereby appointed as Treasurer for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-010 BEING A BY-LAW TO APPOINT A FIRE CHIEF AND COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC) FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4 provides that if a fire department is established for the whole or a part of a municipality or for more than one municipality, the council of the municipality or the councils of the municipalities, as the case may be, shall appoint a fire chief for the fire department; AND WHEREAS pursuant to the Fire Protection and Prevention Act, 1997, c. 4, as amended, provides that a municipality may appoint officers to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with the Act are being complied with; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a Fire Chief, and that the Fire Chief is also designated as the Community Emergency Management Coordinator (CEMC) for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Harry Baranik be and is hereby appointed as Fire Chief and Community Emergency Management Coordinator (CEMC) for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-011 BEING A BY-LAW TO APPOINT MUNICIPAL ENFORCEMENT OFFICIALS FOR THE MUNICIPAITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS section 227(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may appoint officers to enforce by-laws; AND WHEREAS Section 55 of the Community Safety and Policing Act, S.O. 2019, c 1, Sch 1, as amended, municipalities may appoint persons to enforce the by-laws of the municipality, and municipal by-law enforcement officer appointed under this section are peace officers for the purpose of enforcing municipal by-laws; AND WHEREAS pursuant to the Fire Protection and Prevention Act, 1997, c. 4, as amended, provides that a municipality may appoint officers to enter upon land and into structures at any reasonable time to inspect the land and structures to determine whether by-laws enacted in accordance with the Act are being complied with; AND WHEREAS pursuant to the Building Code Act, S.O. 1992, c. 23, as amended, defines "officer" as a property standards officer who has been assigned the responsibility of administering and enforcing by-laws passed under Section 15. Of the Act; AND WHEREAS section 15 of the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, provides that a municipality may appoint one or more persons to act as provincial offences officers for the municipality; AND WHEREAS section 391 of the Municipal Act, 2001 provides that a municipality may appoint a livestock valuer to assess livestock for compensation purposes; AND WHEREAS the Corporation of the Municipality of Bayham has entered into an agreement with Hillside Kennels for the provision of canine control services, including the enforcement of the Municipality’s Animal Control By-law; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint these positions for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Mark Russell, Harry Baranik, Steve Adams and Jamie Pilkey be and are hereby appointed as By-law Enforcement Officers for the Municipality of Bayham; 2. AND THAT Mark Russell, Harry Baranik, Scott Sutherland and Jonathan Weir be and are hereby appointed as Property Standards Officers for the Municipality of Bayham; 3. AND THAT Mark Russell and Harry Baranik be and are hereby appointed as Provincial Offences Officers (Peace Officers) for the Municipality of Bayham; 4. AND THAT Mark Russell and Harry Baranik be and are hereby appointed as Livestock Valuers for the Municipality of Bayham; 5. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-012 BEING A BY-LAW TO APPOINT A CHIEF BUILDING OFFICIAL AND BUILDING INSPECTORS FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, provides that the council of each municipality shall appoint a chief building official and such inspectors as are necessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction; AND WHEREAS the Council of the Municipality of Bayham has entered into a shared services memorandum of understanding with the Township of Malahide for the provision of building services to be provided by Malahide and requiring the appointment of certain building officials to ensure adequate service delivery; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Scott Sutherland be and he is hereby appointed Chief Building Official for the Corporation of the Municipality of Bayham; 2. AND THAT Jonathan Weir be and he is hereby appointed Building Inspector/Deputy Chief Building Official for the Corporation of the Municipality of Bayham; 3. AND THAT Chris Prucha be appointed as a Building Inspector for the Corporation of the Municipality of Bayham; 4. AND THAT Gerald Moore, Devon Staley, Eugenio Dimeo, Barbara Mocny, Megan Opersko, Margaret Lawson, Laura Elliott, Gage Sachs, Michael McKean, Grant Schwartzentruber, John Drahorat, Donald Johnson, John “Kip” Rennick, Andy Lamers, Richard Ryan, Stephanie Vezina, Jennifer Nicholls and Doug Godin of RSM Building Consultants, are hereby appointed as Building Officials for the Corporation of the Municipality of Bayham; 5. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-013 BEING A BY-LAW TO APPOINT A DRAINAGE SUPERINTENDENT FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS section 93(1) of the Drainage Act, R.S.O. 1990, c. D.17, as amended, provides that the council of a local municipality may by by-law appoint a Drainage Superintendent; AND WHEREAS the Drainage Superintendent is responsible for the supervision and maintenance of municipal drains in accordance with the Drainage Act; AND WHEREAS The Council of the Corporation of the Municipality of Bayham deems it is necessary and expedient to appoint a Drainage Superintendent for the Corporation of the Municipality of Bayham; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Steve Adams be and is hereby appointed as Drainage Superintendent for the Municipality of Bayham; 2. AND THAT this by-law comes into force and effect the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY, 2026. ______________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-014 A BY-LAW TO REPEAL BY-LAW NO. 2024-050 WHEREAS Section 8 of the Municipal Act, 2001, c.25 as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any Act; AND WHEREAS Council received Report No. CL-02/26 regarding the updating of Appointment By-laws for Municipal Officers; AND WHEREAS By-law Nos. 2026-007, 2026-008, 2026-009, 2026-010, 2026-011, 2026-012 and 2026-013 now address the required appointments contained in By-law No. 2024-050 and any further necessary changes; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT By-law No. 2024-050 and any amendments thereto, are hereby repealed; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF FEBRUARY, 2026. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z820-2026 NEUFELD BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “C” (North Hall) by changing the zoning symbol on the lands from a dual ‘Hamlet Residential (HR) / Urban Industrial’ Zone to a dual ‘Site-Specific Hamlet Residential (HR-20) / Urban Industrial (M4-8)’ Zone, which lands are outlined in heavy solid lines and marked “HR-20” and “M4-8” on Schedule “C” (North Hall) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses:   9.12.20.1 Defined Area   HR-20 as shown on Schedule “C” (North Hall) to this By-law. 9.12.20.2 Regulations for Additional Residential Dwelling Maximum Gross Floor Area: 46% of Primary Dwelling 9.12.20.3 Regulations for County Road Setback Minimum Setback to the centre line of the right-of-way shall be: 24.0m 23.13.8.1 Defined Area   M4-8 as shown on Schedule “C” (North Hall) to this By-law 23.13.8.2 Regulations for Lot Frontage Minimum Lot Frontage of 26.0m 23.13.8.3 Regulations for Side Yard abutting a Residential Zone Minimum Side Yard Setback to abutting Residential Zone of 3.3m 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF FEBRUARY 2026. READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY 2026. _____________________________________ _____________________________ MAYOR CLERK ZBA-25-25 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z821-2026 WALL BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “H” (Vienna) by changing the zoning symbol on the lands from ‘Village Residential (R1) to a ‘Site-Specific Village Residential (R1-25)’ Zone, which lands are outlined in heavy solid lines and marked “R1-25” on Schedule “H” (Vienna) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses:   10.12.25 Defined Area   R1-25 as shown on Schedule “H” (Vienna) to this By-law.  10.12.25.2 Regulations for a Residential Accessory Building a) Maximum Height: 7.0m b) Maximum Cumulative Floor Area for all Accessory Buildings: 164m² 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF FEBRUARY 2026. READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY 2026. __________________________________ ___________________________ MAYOR CLERK ZBA-01-26 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z822-2026 GUENTHER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “E” (Richmond) by changing the zoning symbol on the lands from a ‘Hamlet Residential with Holding Provisions (HR(h2)(h3))’ Zone to a ‘Site-Specific Hamlet Residential (HR-21)’ Zone, which lands are outlined in heavy solid lines and marked “HR-21” on Schedule “E” (Richmond) to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 9.12 Exceptions – Hamlet Residential (HR) Zone by adding the following clauses:   9.12.21.1 Defined Area   HR-21 as shown on Schedule “E” (Richmond) to this By-law.  9.12.21.2 Minimum Rear Yard 8.2m 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 19TH DAY OF FEBRUARY 2026. READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF FEBRUARY 2026. ___________________________ ____________________________ MAYOR CLERK ZBA-02-26 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2026-015 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD FEBRUARY 19, 2026 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held February 19, 2026 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF FEBRUARY, 2026. ____________________________ _____________________________ MAYOR CLERK