HomeMy WebLinkAboutJanuary 15, 2026 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, January 15, 2026
7:00 p.m.
The January 15, 2026 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT_:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
STAFF PRESENT:
CAO
CLERK
FIRE CHIEF
MANAGER OF PUBLIC WORKS /
DRAINAGE SUPERINTENDENT
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT *via Zoom
HARRY BARANIK
STEVE ADAMS
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
11.2 A Report PS-01/26 by Steve Adams, Manager of Public Works/Drainage
Superintendent re Capital Items Nos. PW-25 and PW-29 — Tandem Plow Trucks —
Canoe Procurement Group
11.2 B Report FR-01/26 by Harry Baranik, Fire Chief re 2025/2026 Mental Health
Supports for Public Safety Personnel (MHS4PSP) Grant
13.2 A Report CAO-02/26 by Thomas Thayer, CAO re Elgin County Transportation
Master Plan
4. ANNOUNCEMENTS
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held December 18, 2025
Council Minutes January 15, 2026
B. Special Meeting of Council held January 6, 2026
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT the minutes from the Regular Meeting of Council held December 18, 2025 and the
minutes from the Special Meeting of Council held January 6, 2026 be approved as
presented
.G: 9
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-01/26 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Capital Items Nos. PW-25 and PW-29 — Tandem Plow Trucks — Canoe Procurement
Group
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report PS-01/26 re Capital Items Nos. PW-25 and PW-29 — Tandem Plow Trucks —
Canoe Procurement Group be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham approve the
procurement of two (2) new Freightliner Tandem Trucks supplied with Viking-Cives
equipment, as outlined in the quotation received from Viking-Cives Ltd., for the quoted amount
of $918,430.00 + HST.
CARRIED
B. Report FR-01/26 by Harry Baranik, Fire Chief re 2025/2026 Mental Health Supports for
Public Safety Personnel (MHS4PSP) Grant
Council Minutes
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
January 15, 2026
THAT Report FR-01/26 re 2025/2026 Mental Health Supports for Public Safety Personnel
(MHS4PSP) Grant be received for information.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-01/26 by Steve Adams, Manager of Public Works/Drainage Superintendent re
4' Quarter Drainage Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Report DR-01/26 re 2025 4th Quarter Drainage Report be received for information.
CARRIED
B. Report DS-01/26 by Scott Sutherland, Chief Building Official re 4th Quarter Building Report
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-01/26 re 41h Quarter Report be received for information.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Nairn and Hyman re Steel and Softwood Lumber Sectors
B. Municipality of Huron Shores re Improvements to Highway 11 and 17
C. United Counties of Leeds and Grenville re Municipal Accountability Act
D. City of Brantford re Call for Reform and Publication of the Ontario Sex Offender Registry
E. Town of Prescott re Waste Incineration
F. City of Peterborough re Sustainable Funding for Police Services Request
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Council Minutes January 15, 2026
G. Joint Board of Management re September 17, 2025 Minutes
H. Long Point Region Conservation Authority re December 3, 2025 Minutes
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT items 13.1.1 A — H be received for information,
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CAO-02/26 by Thomas Thayer, CAO re Elgin County Transportation Master Plan
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report CAO-02/26 re Elgin County Transportation Master Plan be received for
information.
AND THAT staff be directed to submit the comments to Elgin County prior to the closure of
the public comment period.
CARRIED
14. BY-LAWS
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT the Council do now rise to enter into an "In Camera' Session at 7:36 p.m. to
discuss:
A. Confidential Item re Personal matters about an identifiable individual (Advisory
Committees)
B. Confidential Item re Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; a position, plan, procedure, criteria or
instruction to be applied to any negotiations on or to be carried on by or on behalf of the
Municipality or Local Board (Agreement)
CARRIED
Council Minutes January 15, 2026
16.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT the Council do now rise from the "In Camera' Session at 8:18 pm and report on
Confidential Item re Personal matters about an identifiable individual (Advisory
Committees) and Confidential Item re Advice that is subject to solicitor -client privilege,
including communications necessary for that purpose; a position, plan, procedure, criteria
or instruction to be applied to any negotiations on or to be carried on by or on behalf of the
Municipality or Local Board (Agreement).
CARRIED
Moved by. Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confidential Item re Personal matters about an identifiable individual (Advisory
Committees) be received for information;
AND THAT the appointment of Ron Bradfield to the Museum Advisory Committee be
rescinded;
AND THAT the seat remain vacant for the remainder of the term.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Confidential Item re Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose; a position, plan, procedure, criteria or
instruction to be applied to any negotiations on or to be carried on by or on behalf of the
Municipality or Local Board (Agreement) be received for information;
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2026-002 Being a by-law to confirm all actions of Council
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2026-002 be read a first, second and third time and finally
passed.
CARRIED
Council Minutes January 15, 2026
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT the Council meeting be adjourned at 8.20 p.m.
CARRIED
MAY 6 R ` LER,K
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