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Home My WebLink AboutDecember 18, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, December 18, 2025 7:00 p.m. The December 18, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS AFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON SUSAN CHILCOTT DANFROESE THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 14. C Schedule "A" to By-law No. 2025-073 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Ontario Clean Water Agency (OCWA) for water/wastewater operations 4. ANNOUNCEMENTS Councillor Chilcott wished everyone a happy and safe Christmas and New Year and noted if you have the means to donate to the sharing pantry please do so. CAO Thayer noted that the Municipality currently has a number of job postings on our website for anyone that is interested and a reminder that the office will be closed at Noon on December 24, 2025 and reopens 8:30 am January 2, 2026. Mayor Ketchabaw read an announcement on the Corporation transitioning its Water/Wastewater services to OCWA in the new year. The transition aligns with the upcoming retirement of Ed Roloson and noted that the 2 water operators will be transitioning to OCWA while still serving the Bayham community. With this transition, there is a new Water Supervisor position posted on our website for those who may be interested. 5. PRESENTATIONS 6. DELEGATIONS Council Minutes December 18, 2025 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held December 4, 2025 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Meeting of Council held December 4, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application COA-08/25 Banman B. Notice of Passing re Zoning By-law Amendment ZBA-23/25 Heritage Grown Inc. Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A & B be received for information. Is :Sol Ia101 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-52/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E6-26 VanQuaethem Farms Ltd. 7923 Coyle Road Council Minutes December 18, 2025 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-52/25 regarding the Consent Application E6-26 submitted by VanQuaethem Farms Ltd. be received; AND THAT Council recommends to the Elgin County Land Division Committee that Consent Application E6-26 proposing to create one (1) new residential lot by severing the existing dwelling as surplus to the farm operation, subject to the following conditions and considerations: I That the Owner obtains approval of a Zoning By-law Amendment for the proposed Severed Lot from a 'Agricultural (Al -A)' Zone to a 'Site -Specific Rural Residential (RR- XX)' Zone to permit a Minimum Lot Frontage of 39 metres. 7 That the Owner obtains approval of a Zoning By-law Amendment for the proposed Retained Lot from an 'Agricultural (Al -A)' Zone to a Special Agricultural (A2) Zone to prohibit new dwellings. 3 That the Owner provides confirmation from a qualified septic designer that the location of the existing septic bed on the proposed Severed Lot meets a minimum setback of 3.0 metres from the property lines. 4 That the Owner installs an independent well on the proposed Severed Lot to service the existing dwelling; and that the owner provides written confirmation from Public Health Ontario and a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. 5. That the Owner either identifies a new access for the retained lands and secures an access permit from the Municipality of Bayham or registers an access agreement in favour of the retained lands over the existing access on the severed lands. t: That the Owner obtains a building permit to allow for the existing farm building (barn) on the retained lands to be less than 30 metres from a property line to the satisfaction of the Municipality of Bayham Chief Building Official or relocates or removes the farm building so that no farm building is within 30 metres of the property line. r . That the Owner applies to and pays all fees to the Municipality with respect to Civic Addressing/signage for the retained lot. 8. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham upon the granting of the consent. 9. That the Owner provides a digital copy of a survey of the subject lands. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipal Engineers Association re New Board of Directors B Ministry of the Environment, Conservation and Parks re Update on the Proposed Environmental Assessment Regulation for Municipal Infrastructure C.. Long Point Region Conservation Authority re Bill 68 Schedule 3 and LPRCA Board Resolution re ERO No. 025-1257 Council Minutes December 18, 2025 D. Long Point Region Conservation Authority re November 5, 2025 Minutes E. Long Point Region Conservation Authority re November 13, 2025 Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A — E be received for information; AND THAT Council for the Corporation of Bayham supports item C. CARRIED 13.1.2 Requiring Action A. Elgin OPP Detachment Board re Request for Proposals — Administrative Support and Financial Management Services for the Elgin OPP Detachment Board Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the correspondence from the Elgin OPP Detachment Board re Request for Proposals — Administrative Support and Financial Management Services for the Elgin OPP Detachment Board be received for information. CARRIED B. Barry Wade re Unlicensed Tarion Builders Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the correspondence from Barry Wade re Unlicensed Tarion Builders be received for information; AND THAT staff be directed to report back with further information. CARRIED 13.2 Reports to Council A. Report CAO-47/25 by Thomas Thayer, CAO re 2026 Insurance Renewal Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report CAO-47/25 re 2026 Insurance Renewal be received for information; AND THAT the 2026 Municipal Insurance Program be obtained from Marsh Canada Limited at a total premium of $233,720 plus applicable taxes. CARRIED Council Minutes December 18, 2025 14. BY-LAWS A. By-law No. 2025-071 Being a by-law to establish and require the payment of rates and fees B. By-law No. 2025-072 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and the Corporation of the County of Elgin for Planning Services C. By-law No. 2025-073 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Ontario Clean Water Agency (OCWA) for water/wastewater operations D. By-law No. 2025-074 Being a by-law to provide for an interim tax levy E. By-law No. 2025-075 Being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2026 Moved by: Councillor Froese Seconded by: Councillor Emerson THAT By-law Nos. 2025-071, 2025-072, 2025-073, 2025-074 and 2025-075 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-076 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confirming By-law No. 2025-076 be read a first, second and third time and finally passed. -CG 3 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott Council Minutes December 18, 2025 THAT the Council meeting be adjourned at 7:36 p.m. CARRIED MAYOR CLERK