HomeMy WebLinkAboutJanuary 15, 2026 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, January 15, 2026
7:00 p.m.
The January 15, 2026 Council Meeting will allow for a hybrid meeting function.
You may attend in person or virtually through the live-stream
on the Municipality of Bayham's YouTube Channel
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held December 18, 2025
B. Special Meeting of Council held January 6, 2026
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
Council Agenda January 15, 2026
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-01/26 by Steve Adams, Manager of Public Works/Drainage Superintendent re
4' Quarter Drainage Report
B. Report DS-01/26 by Scott Sutherland, Chief Building Official re 411 Quarter Building Report
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Nairn and Hyman re Steel and Softwood Lumber Sectors
B. Municipality of Huron Shores re Improvements to Highway 11 and 17
C. United Counties of Leeds and Grenville re Municipal Accountability Act
D. City of Brantford re Call for Reform and Publication of the Ontario Sex Offender Registry
E. Town of Prescott re Waste Incineration
F. City of Peterborough re Sustainable Funding for Police Services Request
G. Joint Board of Management re September 17, 2025 Minutes
H. Long Point Region Conservation Authority re December 3, 2025 Minutes
13.1.2 Requiring Action
13.2 Reports to Council
14. BY-LAWS
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
A. Confidential Item re Personal matters about an identifiable individual (Advisory
Committees)
B. Confidential Item re Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; a position, plan, procedure, criteria or
instruction to be applied to any negotiations on or to be carried on by or on behalf of the
Municipality of Local Board (Agreement)
16.2 Out of Camera
2
Council Agenda January 15, 2026
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2026-002 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, December 18, 2025
7:00 p.m.
The December 18, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
SUSAN CHILCOTT
DAN FROESE
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR/ DEPUTY CLERK MARGARET UNDERHILL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
14. C Schedule "A" to By-law No. 2025-073 Being a by-law to authorize the execution of an
agreement between the Corporation of the Municipality of Bayham and Ontario Clean
Water Agency (OCWA) for water/wastewater operations
4. ANNOUNCEMENTS
Councillor Chilcott wished everyone a happy and safe Christmas and New Year and noted if you
have the means to donate to the sharing pantry please do so.
CAO Thayer noted that the Municipality currently has a number of job postings on our website
for anyone that is interested and a reminder that the office will be closed at Noon on December
24, 2025 and reopens 8:30 am January 2, 2026.
Mayor Ketchabaw read an announcement on the Corporation transitioning its Water/Wastewater
services to OCWA in the new year. The transition aligns with the upcoming retirement of Ed
Roloson and noted that the 2 water operators will be transitioning to OCWA while still serving the
Bayham community. With this transition, there is a new Water Supervisor position posted on our
website for those who may be interested.
5. PRESENTATIONS
6. DELEGATIONS
Council Minutes December 18, 2025
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held December 4, 2025
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the minutes from the Regular Meeting of Council held December 4, 2025 be approved
as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Decision re Minor Variance Application COA-08/25 Banman
B. Notice of Passing re Zoning By-law Amendment ZBA-23/25 Heritage Grown Inc.
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A & B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-52/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E6-26 VanQuaethem Farms Ltd. 7923 Coyle Road
2
Council Minutes December 18, 2025
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-52/25 regarding the Consent Application E6-26 submitted by VanQuaethem
Farms Ltd. be received;
AND THAT Council recommends to the Elgin County Land Division Committee that Consent
Application E6-26 proposing to create one (1) new residential lot by severing the existing
dwelling as surplus to the farm operation, subject to the following conditions and
considerations:
1. That the Owner obtains approval of a Zoning By-law Amendment for the proposed
Severed Lot from a `Agricultural (Al-A)' Zone to a `Site-Specific Rural Residential (RR-
XX)' Zone to permit a Minimum Lot Frontage of 39 metres.
2. That the Owner obtains approval of a Zoning By-law Amendment for the proposed
Retained Lot from an `Agricultural (Al-A)' Zone to a Special Agricultural (A2) Zone to
prohibit new dwellings.
3. That the Owner provides confirmation from a qualified septic designer that the location
of the existing septic bed on the proposed Severed Lot meets a minimum setback of
3.0 metres from the property lines.
4. That the Owner installs an independent well on the proposed Severed Lot to service
the existing dwelling; and that the owner provides written confirmation from Public
Health Ontario and a licensed well installer that the private well provides the quality
and quantity of potable water required by Provincial standards.
5. That the Owner either identifies a new access for the retained lands and secures an
access permit from the Municipality of Bayham or registers an access agreement in
favour of the retained lands over the existing access on the severed lands.
6. That the Owner obtains a building permit to allow for the existing farm building (barn)
on the retained lands to be less than 30 metres from a property line to the satisfaction
of the Municipality of Bayham Chief Building Official or relocates or removes the farm
building so that no farm building is within 30 metres of the property line.
7. That the Owner applies to and pays all fees to the Municipality with respect to Civic
Addressing/signage for the retained lot.
8. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham
upon the granting of the consent.
9. That the Owner provides a digital copy of a survey of the subject lands.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Municipal Engineers Association re New Board of Directors
B. Ministry of the Environment, Conservation and Parks re Update on the Proposed
Environmental Assessment Regulation for Municipal Infrastructure
C. Long Point Region Conservation Authority re Bill 68 Schedule 3 and LPRCA Board
Resolution re ERO No. 025-1257
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Council Minutes December 18, 2025
D. Long Point Region Conservation Authority re November 5, 2025 Minutes
E. Long Point Region Conservation Authority re November 13, 2025 Minutes
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A— E be received for information;
AND THAT Council for the Corporation of Bayham supports item C.
CARRIED
13.1.2 Requiring Action
A. Elgin OPP Detachment Board re Request for Proposals —Administrative Support and
Financial Management Services for the Elgin OPP Detachment Board
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT the correspondence from the Elgin OPP Detachment Board re Request for Proposals
—Administrative Support and Financial Management Services for the Elgin OPP Detachment
Board be received for information.
CARRIED
B. Barry Wade re Unlicensed Tarion Builders
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the correspondence from Barry Wade re Unlicensed Tarion Builders be received for
information;
AND THAT staff be directed to report back with further information.
CARRIED
13.2 Reports to Council
A. Report CAO-47/25 by Thomas Thayer, CAO re 2026 Insurance Renewal
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report CAO-47/25 re 2026 Insurance Renewal be received for information;
AND THAT the 2026 Municipal Insurance Program be obtained from Marsh Canada Limited
at a total premium of$233,720 plus applicable taxes.
CARRIED
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Council Minutes December 18, 2025
14. BY-LAWS
A. By-law No. 2025-071 Being a by-law to establish and require the payment of rates and
fees
B. By-law No. 2025-072 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and the Corporation of the County
of Elgin for Planning Services
C. By-law No. 2025-073 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Ontario Clean Water Agency
(OCWA)for water/wastewater operations
D. By-law No. 2025-074 Being a by-law to provide for an interim tax levy
E. By-law No. 2025-075 Being a by-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2026
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT By-law Nos. 2025-071, 2025-072, 2025-073, 2025-074 and 2025-075 be read a first,
second, and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-076 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Confirming By-law No. 2025-076 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
5
Council Minutes December 18, 2025
THAT the Council meeting be adjourned at 7:36 p.m.
CARRIED
MAYOR CLERK
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers - HYBRID
Tuesday, January 6, 2026
6:30 p.m.
The January 6, 2026 Special Council Meeting was held using hybrid technologies via
Zoom and livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE *arrived via Zoom at
6:38pm
ABSENT: SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
TREASURER LORNE JAMES
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS
FIRE CHIEF HARRY BARANIK
PLANNING COORDINATOR/ DEPUTY CLERK MARGARET UNDERHILL
BY-LAW ENFORCEMENT OFFICER MARK RUSSELL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:30 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REPORTS TO COUNCIL
A. Report TR-01/26 by Lorne James, Treasurer re 2026-2027 Operating Budget— Draft
The Council Meeting recessed for a break at 7:48 pm and resumed at 7:55 pm.
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report TR-01/26 re 2026-2027 Operating Budget - Draft be received for information;
AND THAT the 2026 Operating Budget be approved with the following amendments:
• Reallocation of$90,315 from the Rate Stabilization Reserve to the Operating
Budget to reduce the notional levy by $90,315;
AND THAT staff be directed to bring forward the 2026 Tax Rate By-laws.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT staff be directed to send correspondence to the Elgin OPP Detachment Board
requesting further information on the current suite of services provided under the base
funding model, options for reducing these costs, opportunity to revisit the Calls for Service
costing formula, and joint advocacy opportunities on behalf of Elgin lower tiers to the
Ministry of the Solicitor General;
AND THAT staff be directed to investigate alternative policing models.
CARRIED
4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2026-001 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2026-001 be read a first, second and third time and finally
passed.
CARRIED
5. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT the Council meeting be adjourned at 8:22 p.m.
CARRIED
MAYOR CLERK
REPORT
-� DRAINAGE
O�pol.tu nity Is�o.`�`,�,y
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public WorkslDrainage Superintendent
DATE: January 15, 2026
REPORT: DR-01/26
SUBJECT: 2025 4th QUARTER DRAINAGE REPORT
BACKGROUND:
This Report is to inform Council of Q4 2025 ongoing and completed to-date drainage activities.
DISCUSSION:
Drainage works regarding Q4 2025 new drains and drain maintenance are outlined below:
New Drains
Drain Name Status
Pine St. Drain Petition Signed- November 6, 2025
Meeting to appoint engineer— November 20,
2025
Site Meeting held — December 3, 2025
VanQuaethem Extension Plank Road. Site meeting has been completed on Aug. 15,
2023
Waiting on developer's plans for future
phases to submit to Spriets. Confirmed with
applicant on Oct. 7, 2025 to hold until further
notice.
Vienna Ridge Subdivision Complete, with exception of warranty period
of one year.
Security holdback will be kept until July 2026.
11:28 Properties Inc. Petition submitted and filed on Oct. 23, 2023
Council passed consideration of Petition on
November 2, 2023
Engineer has been assigned to prepare
report
Alex Visscher on February 26, 2024 has
signed the petition in regards to work being
completed on the west side of Plank Road.
Engineer is waiting on west side Plank
development to complete report. Confirmed
no change on October 7, 2025.
Frank Wall - Sandytown Subdivision — Staff to award quotation submissions on
Grewal Drain Extension October 16, 2025 for the construction of the
drains.
Drain was completed in October with
payment certificate from engineer Dated
November 17, 2025
13% holdback will be held for one year.
Drain Maintenance
Drain Name Status
Peters Drain- On-going Contractors who were constructing the new
houses at corner of Eden Line and Culloden
Road struck the pipe. Notification has been
sent to replace with inspection.
Carruthers — On-going Inspection of drain completed April 2, 2025
Found large washout in field near outlet.
Contractor to repair spring 2026
Mueller Drain Branch A— Complete Staff had complaints of basement flooding
April 2, 2025. Staff on site April 3, 2025 and
connection into house was backing up do to
main drain plugged. Contractor on site April
3, snaked and found blockage in large water
hole. Staff added laneway culvert to release
the water from flooding basement. Staff still
need to complete repair when drain dries up.
Work was completed in early November.
Maintenance billing will be billed in February.
STRATEGIC PLAN
Not applicable.
RECOMMENDATION
1. THAT Report DR-01/26 re 2025 4th Quarter Drainage Report be received for information.
Respectfully Submitted by: Reviewed by:
Steve Adams Thomas Thayer, CMO, AOMC
Manager of Public WorkslDrainage Superintendent Chief Administrative Officer
REPORT
-� DEVELOPMENT SERVICES
O�pol.tu nity Is�o.`�`,�,y
TO: Mayor & Members of Council
FROM: Scott Sutherland, Chief Building Official
DATE: January 15, 2026
REPORT: DS-01/26
SUBJECT: 4TH QUARTER REPORT
BACKGROUND
The purpose of this Report is to inform Council of the activities of the Building Services
Department for Q4 2025 and 2025 year-end.
DISCUSSION
The summary of building permits issued in Q4 2025 are as listed on the chart below:
Year 2025 2024 2023
No. permits issued 42 40 24
Permit fees $74,092 $86,022 $21,255
Construction Value $12,036,457 $10,586,200 $4,105,999
Houses 9 + 3 ARU's 14 7
Farm Buildings 6 2 0
ICI Buildings 1 5 N/A
Demolitions 3 0 N/A
Other 20 19 17
Q4 2024 exhibited a resurgence in building permit activity. The number of permits issued and
overall construction values were higher than the previous Q4, buoyed by strong housing starts
and an increase in new farm building permits. Permit fees are down slightly from Q4 2024 due
to fewer housing builds, but still markedly better than Q4 2023.
Total Building Permits for 2025
Year 2025 2024 2023
No. permits issued 125 155 112
Permit fees $195,148 $273,450 $110,278
Construction Value $23,494,137 $33,439,100 $18,999,899
Houses 25 + 6 ARU's 53 20
Farm Buildings 9 10 0
ICI Buildings 4 12 N/A
Demolitions 6 8 N/A
Other 76 72 92
2025 was generally slower than 2024, with fewer permits, house starts, and construction value.
This translated into $195,148 in total permit fees received. It is worth noting that Q4 2025 was
stronger than anticipated and made up for a very slow Q3. It was not, however, enough to reach
the budgeted revenue for the year, so revenues are still behind expectations.
2026's budgeted revenues have been included in the 2026 Operating Budget, which has since
been approved, and is in line with 2025 revenue actuals.
STRATEGIC PLAN
Not applicable.
RECOMMENDATION
1. THAT Report DS-01/26 re 41" Quarter Report be received for information.
Respectfully Submitted by: Reviewed by:
Scott Sutherland, CBCO Thomas Thayer, CMO, AOMC
Chief Building Official Chief Administrative Officer
TOWNSHIP OF NAIRN ANO HYMAN
64 McIntyre Street • Nairn Centre,Ontario • POM 21-0 'M 705-869-4232 A 705-869-5248
Established: March 7, 1896 Office of the Clerk Treasurer, CAO E-mail: belindaketchabaw@nairncentre.ca
December 17, 2025
The Right Honourable Mark Carney
Office of the Prime Minister
80 Wellington Street
Ottawa, ON K1A OA2
Dear Prime Minister:
Re: Support Resolution
On behalf of the Council of the Township of Nairn and Hyman, I am writing to formally
convey Council's support for recent federal measures aimed at stabilizing and
strengthening Canada's steel and softwood lumber sectors.
As a small Northern Ontario municipality whose economy is closely tied to the continued
operation of Interfor, a local softwood lumber mill, Council is increasingly concerned that
ongoing trade pressures and market uncertainty are placing added strain on the long-
term viability of this key employer. Any reduction in operations or a potential closure
would have significant and lasting consequences for local employment, municipal
revenues, and the overall economic and social wellbeing of our community.
In this context, and in response to the Federation of Northern Ontario Municipalities'
November 26, 2025 media release, Council adopted the enclosed resolution at their
meeting of December 8, 2025:
SUPPORT FOR STEEL AND LUMBER SECTORS
RESOLUTION # 2025-14-247
MOVED BY: Karen Richter
SECONDED BY: Wayne Austin
WHEREAS the Federation of Northern Ontario Municipalities (FONOM) has issued a
media release dated November 26, 2025, welcoming the Government of Canada's new
measures to support the steel and softwood lumber sectors in response to ongoing U.S.
tariff pressures; and
WHEREAS the federal actions—including strengthened protections for domestic
producers, expanded financial supports, and increased incentives to utilize Canadian
steel and lumber in federal infrastructure and housing projects—represent important
steps in stabilizing industries that are vital to Northern Ontario's economy; and
WHEREAS municipalities across the North continue to experience the economic
impacts of industry closures, including the recent shutdown of Domtar a pulp and paper
mill in the neighboring Town of Espanola, which has demonstrated the vulnerability of
resource-dependent communities and the need for coordinated intergovernmental
support; and
WHEREAS the Township of Nairn and Hyman recognizes the significant role of Interfor,
our local soft-wood lumber mill, as a major employer and economic anchor in our
region, and further recognizes that any threat to its continued operation would have
devastating consequences for workers, families, and local businesses; and
WHEREAS the Province of Ontario has a shared responsibility to ensure the long-term
sustainability of the forestry, lumber, and steel sectors, which are foundational to the
economic wellbeing of Northern and rural communities;
NOW THEREFORE BE IT RESOLVED THAT Council of the Township of Nairn and
Hyman commends the Government of Canada for its leadership and for implementing
substantial measures to support Canada's steel and softwood lumber industries during
this period of trade volatility; and
BE IT FURTHER RESOLVED THAT Council respectfully urges the Government of
Ontario to introduce additional financial, regulatory, and policy-based supports to ensure
that Ontario's steel, forestry, and lumber sectors remain competitive, resilient, and able
to withstand ongoing international trade pressures; and
BE IT FURTHER RESOLVED THAT Council specifically calls upon the Province of
Ontario to work directly with industry stakeholders, including municipalities and major
employers such as InterFor, to create programs and investments that will help protect
jobs, maintain production capacity, and support long-term industry growth in Northern
Ontario; and
BE IT FINALLY RESOLVED THAT a copy of this resolution be forwarded to the Prime
Minister of Canada, the Premier of Ontario, the Minister of Natural Resources and
Forestry, the Minister of Northern Development, FONOM, MP Jim Belanger, MPP Bill
Rosenberg and all Ontario Municipalities.
CARRIED
Sincerely Yours,
Belinda Ketchabaw
CAO Clerk - Treasurer
BK/mb
cc: Premier of Ontario
Minister of Natural Resources and Forestry
Minister of Northern Development
FONOM
MP Hon. Jim Belanger
MPP Hon. Bill Rosenberg
All Ontario Municipalities
FONOM
Federation of Northern Ontario Municipalities
FOR IMMEDIATE RELEASE
November 26, 2025
FONOM Welcomes Federal Support for Steel and Lumber Sectors
Impacted by U.S.Tariffs
Northeastern Ontario—The Federation of Northern Ontario Municipalities (FONOM)welcomes
today's announcement by Prime Minister Mark Carney outlining new federal measures to support
Canada's steel and softwood lumber industries,which continue to face unprecedented challenges
due to aggressive U.S.tariff actions.
The federal plan includes strengthened protections for domestic producers, expanded financial
supports for companies facing liquidity pressures, and new incentives to increase the use of
Canadian steel and lumber in national infrastructure and housing projects. These measures aim to
stabilize sectors vital to the economies of many Northern Ontario communities.
Prime Minister Carney announced that Canada will significantly tighten tariff rate quotas on foreign
steel imports, opening an estimated$850 million in domestic demand for Canadian producers. In
addition, the federal government is allocating$500 million in new financing for softwood lumber
firms,paired with a further$500 million expansion of the Business Development Bank of
Canada's softwood guarantee program.
FONOM is encouraged by the federal government's recognition of the pressures facing Northern
resource-based communities,where steel and lumber operations support thousands of jobs and
anchor local economies.
"These measures acknowledge what Northern Ontario has long understood—that our steel
and lumber sectors are national economic pillars," said FONOM President Dave Plourde
"U.S. tariffs continue to destabilize communities across the North,and today's announcement
provides needed tools to help our workers and industries adapt, compete,and grow."
FONOM also welcomes the federal commitment to reduce interprovincial freight rates by 50 per
cent for steel and lumber shipments beginning next spring. Lower transportation costs will help
Northern producers access new domestic markets and move product efficiently while north-south
trade remains constrained.
As part of the plan,the federal government will also advance the Buy Canadian Policy, ensuring
that major defence, construction, and infrastructure projects prioritize Canadian steel, aluminum,
665 Oak Street East,Unit 306 North Bay,ON P1B 9E5 Tel:(705)498-9510
Email:fonom.info2gmail.com Website:www.fonom.org
1
and wood products. This aligns strongly with FONOM's longstanding advocacy for procurement
policies that support Canadian jobs and supply chains.
"Keeping Canadian dollars working in Canada is essential," added the President. "These steps will
create new demand for made-in-Canada materials while helping stabilize communities affected by
unpredictable U.S. trade actions."
FONOM looks forward to continued collaboration with federal officials to ensure the timely rollout
of these programs, and to ensure that Northern Ontario municipalities and industries can fully
benefit from the measures announced today.
Media Contact:
Dave Plourde, President
Federation of Northern Ontario Municipalities (FONOM)
705-335-1 61 5 1 fonom.infoC«@gmail.com
665 Oak Street East,unit 306 North Bay,ON P1 B 9E5 Tel:(705)498-9510
Email:fonom.info@gmail.com Website:www.fonom.org
2
MUNICIPALITY OF
H U R O N Municipality of Huron Shores
7 Bridge Street, PO Box 460
SHORES Iron Bridge, ON POR 1 HO
Tel: (705)843-2033 Fax: (705)843-2035
December 16, 2025
Subject: Improvements to Highways 11/17
The Council of the Corporation of the Municipality of Huron Shores passed
Resolution #25-29-20 at the Regular Meeting held Wednesday, December loth,
2025, as follows:
"WHEREAS Canada's east-west trade and national mobility rely on the Trans-
Canada Highway system, including Highways 17 and 11 across Northern and
Eastern Ontario, which carry significant freight volumes but remain predominantly
two-lane corridors;
AND WHEREAS four-laning the entirety of Highway 17 is the ultimate goal of the
communities along the corridor;
AND WHEREAS the proven "2+1" highway design - alternating passing lanes with a
continuous median barrier - delivers safety outcomes comparable to full twinning at
substantially lower cost, land, and environmental impact, and can be scaled or
converted to four lanes (2+2) as volumes grow;
AND WHEREAS the Government of Ontario has announced a 2+1 pilot between
North Bay and Temagami and a further extension toward Cochrane, creating a
near-term implementation pathway;
AND WHEREAS modernizing Highways 17 and 11 will improve safety, reduce
closures, strengthen supply-chain reliability for mining, forestry, agriculture,
tourism and manufacturing, and enhance national resilience and emergency
response capacity;
AND WHHEREAS a phased 2+1 build - prioritizing Highway 11 (North Bay --+
Cochrane, then Cochrane --+ Nipigon) and key sections of Highway 17 (western
border of County of Renfrew-+ Sudbury; Sault Ste. Marie--+ Sudbury; Thunder
Bay--+ Kenora) - aligns with nation-building criteria,
huronshores.ca
supports economic reconciliation with Indigenous partners, and enables integrated
EV charging and low-carbon construction practices;
AND WHEREAS analysis summarized by the Federation of Northern Ontario
Municipalities (FONOM), demonstrates high freight demand on these routes and
strong safety/economic rationale for a 2+1 program;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Huron
Shores formally endorses the adoption and phased implementation of a 2+1
highway program on Highways 17 and 11 as a nation-building project;
AND THAT the Government of Canada be urged to designate this initiative as a
project of national interest under the Building Canada Act and to partner with
Ontario to co-fund and accelerate planning, design, procurement, and construction;
AND THAT the Government of Ontario be urged to expand the announced pilot to a
corridor-wide program, sequencing works as follows (subject to readiness and
safety benefit):
• That the Government of Ontario prioritize these projects into the Ministry of
Transportation's Major Projects Division; and
• That both governments ensure early, ongoing, and capacity-supported
engagement with affected Indigenous Nations, with opportunities for
Indigenous training, contracting, and equity participation; and
• That the program incorporate corridor-wide safety features (barrier-
separated 2+1 cross-sections, controlled passing frequency, wildlife
considerations), resilience measures (closure mitigation, climate adaptation),
and clean-growth elements (EV charging readiness, recycled aggregates,
lower-carbon materials);
AND THAT this resolution be sent to the Prime Minister of Canada, the Premier of
Ontario, the Minister of Transport (Canada), the Minister of Infrastructure
(Canada), the Ontario Minister of Transportation, local MPs and MPPs, Federation of
Northern Ontario Municipalities (FONOM), Northwestern Ontario Municipal
Association (NOMA), Association of Municipalities of Ontario (AMO), Federation of
Canadian Municipalities (FCM), Rural Ontario Municipal Association (ROMA), Eastern
Ontario Wardens' Caucus (EOWC) for support, and the County of Renfrew for
information."
Should you require anything further in order to address the above-noted resolution,
please contact the undersigned
huronshores.ca
Yours truly,
AANA-b-
Natashia Roberts
CAO/Clerk
N R/KN
Cc: the Prime Minister of Canada, the Premier of Ontario, the Minister of Transport
(Canada), the Minister of Infrastructure (Canada), the Ontario Minister of
Transportation, local MPs and MPPs, Federation of Northern Ontario Municipalities
(FONOM), Northwestern Ontario Municipal Association (NOMA), Association of
Municipalities of Ontario (AMO), Federation of Canadian Municipalities (FCM), Rural
Ontario Municipal Association (ROMA), Eastern Ontario Wardens' Caucus (EOWC),
County of Renfrew
huronshores.ca
Item# 9.4
The United Counties of Leeds and Grenville
Resolution No. CC- 9 - 2025
Date: December 18, 2025
Moved by
Seconded by 4)c✓►c)ye
y��
WHEREAS on May 1, 2025, Bill 9, Municipal Accountability Act, 2025, re-introduced
legislation originally proposed under Bill 241; and
WHEREAS Bill 9, if passed, would enable the creation of a new, standardized municipal
code of conduct, an integrity commissioner inquiry process that would be consistent
throughout the province and mandatory code of conduct training for members of
council and certain local boards; and
WHEREAS Bill 9, Municipal Accountability Act, 2025, was ordered for a third reading on
October 20, 2025; and
WHEREAS the Council of the Corporation of the United Counties of Leeds and Grenville
deems it advisable for Bill 9 to be passed promptly.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the United
Counties of Leeds and Grenville calls for Bill 9 to proceed to its third reading forthwith;
and
THAT a copy of this resolution be forwarded to The Honourable Doug Ford, Premier of
Ontario, The Honourable Rob Flack, Minister of Municipal Affairs and Housing, The
Honourable Steve Clark, MPP, the Association of Municipalities of Ontario (AMO), and
all Ontario municipalities.
Carried L1 Defeated Deferred
Corinna Smith-Gatcke, Warden
�110N OF 7j C
[iu wiuwi a uwii
BRAN-WoRb
December 19, 2025
Honorable Mark Carney
Sent via email: mark.carney(a parl.gc.ca
Dear Honorable Mark Carney:
Please be advised that Brantford City Council, at its meeting held December 16, 2025 adopted
the following:
12.2.7 Call for Reform and Publication of the Ontario Sex Offender Registry -
Councillor Samwell
WHEREAS the community of Welland and the surrounding communities were deeply
impacted by a recent heinous crime that highlighted critical gaps in Canada's criminal
justice and offender-management systems; and
WHEREAS on September 4, 2025, Mayor Frank Campion of the City of Welland
wrote to the Premier of Ontario urging comprehensive reform to strengthen
sentencing, parole, and bail provisions for violent sexual offenders, and to enhance
public safety protections; and
WHEREAS on September 12, 2025, Mayor Mat Siscoe of the City of St. Catharines
wrote to the Prime Minister of Canada expressing strong support for these reforms
and calling for immediate federal action to strengthen sentencing, parole, and
accountability measures for violent sexual offenders; and
WHEREAS the City of Thorold, at its meeting of September 9, 2025, adopted
Resolution 14.2 requesting the Province of Ontario to amend Christopher's Law
(Sexual Offenders Registry), 2000 to make Ontario Sex Offender Registry publicly
accessible; and
WHEREAS several Niagara municipalities; including Grimsby, Fort Erie, Port
Colborne, and St. Catherines have subsequently endorsed this call for greater
transparency and reform; and
WHEREAS municipal councils, though not responsible for criminal law or parole, play
a vital role in advocating for the safety and well-being of their residents;
NOW THEREFORE BE IT RESOLVED THAT:
A. THAT the Council of the City of Brantford hereby supports the City of
Thorold's Resolution calling for the Publication of the Sexual Offender
Registry and the City of Welland's correspondence dated September 4,
2025, calling for reform to sentencing, parole, and registry provisions
concerning violent sexual offenders; and
B. THAT the Province of Ontario be urged to amend Christopher's Law
(Sexual Offender Registry), 2000 to make the Ontario Sex Offender
CITY CLERK'S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford,ON N3T 5117
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
2
Registry publicly accessible, subject to appropriate privacy and safety
safeguards; and
C. THAT a copy of this resolution be forwarded to:
i. The Right Hon. Mark Carney, Prime Minister of Canada;
ii. The Hon. Sean Fraser, Minister of Justice and Attorney General of
Canada;
iii. The Hon. Gary Anandasangaree, Minister of Safety;
iv. The Hon. Doug Ford, Premier of Ontario;
v. The Hon. Doug Downey, Attorney General of Ontario;
vi. The Hon. Michael S. Kerzner, Solicitor General of Ontario;
vii. Member of Parliament for Brantford-Brant, Larry Brock;
viii.Member of Provincial Parliament for Brantford-Brant, Will Bouma;
ix. The Association of the Municipalities of Ontario (AMO);
x. The Federation of Canadian Municipalities (FCM); and
A. All Ontario Municipalities for their information and support.
I trust this information is of assistance.
Yours truly,
Chris Gauthier City Clerk,
cgauthiel(a brantford.ca
CC - The Honorable Sean Fraser, Minister of Justice and Attorney General of
Canada; - Sean.Fraser(a)_parl.gc.ca
The Honorable Gary Anandasangaree, Minister of Safety
Gary.Anand(g)_part.gc.ca
The Honorable Doug Ford, Premier of Ontario; - premier(cDontario.ca
The Honorable Doug Downey, Attorney General of Ontario; -
Doug.Downey(a.ontario.ca
CITY CLERK'S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford,ON N3T 5117
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
3
The Honorable Michael S. Kerzner, Solicitor General of Ontario
michael.kerzner(a�pc.ola.org
Member of Parliament for Brantford-Brant, Larry Brock; -
lar .brock parl.gc.ca
Member of Provincial Parliament for Brantford-Brant, Will Bouma; -
will.bouma(a_pc.ola.org
The Association of the Municipalities of Ontario (AMO) amo amo.on.ca
The Federation of Canadian Municipalities (FCM) FCMlnfo(a_fcm.ca
All Ontario Municipalities for their information and support
CITY CLERK'S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford,ON N3T 5117
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
C
VO
EST 178g
UE FOIST TOWN
Regular Council
December 15, 2025
c?-6-2025
:y
Moved by:
Seconded by:
WHEREAS the Council of the Corporation of the Town of Prescott support the
Municipality of Tweed's, the Tay Valley Township's, and the Municipality of South
Huron's resolutions regarding waste incineration and a more Robust Recycling
Program;
AND WHEREAS it is incumbent upon the members of council, MPPs and MPs to make
the decisions that will result in the most positive outcomes for now and future
generations;
AND WHEREAS continuing to bury garbage in the ground will result in our future
generations having lost potable groundwater as a result of garbage leachate rendering
is unsuitable;
AND WHEREAS burying garbage, particularly organic waste in landfills, leads to the
production of methane a greenhouse gas, which escapes into the atmosphere and
contributes to climate change causing more environmental destruction;
AND WHEREAS we continue to destroy our environmental jeopardizing our future
generations;
AND WHEREAS we have worldwide technology that will allow us to use of clean
incineration and also produce much needed electric energy;
VV
§C'OTr
EST 1784
THE F01U TOWN
BE IT RESOLVED THAT the Council of the Corporation of the Town of Prescott support
the Municipality of Tweed in investigating the possibility of working together with Ontario
Municipalities, Provincial and Federal Governments and manufacturing partners to form
a working group to ensure that waste disposal issues can be resolved quickly, efficiently
and effectively with the use of incineration, more robust recycling programs and
sustainable practices, so that future generations will not suffer from our environmental
mismanagement;
AND THAT this support be sent to Premier Ford, Marit Stiles, Leader of the Official
Opposition Party, and all Ontario Municipalities.
REQUESTED BY:
RECORDED VOTE YES NO
Councillor Leanne Burton
Councillor Mary Campbell
Councillor Justin Kirkby
CARRIED: Councillor Lee McConnell
TABLED: Mayor Gauri Shankar
DEFEATED: Councillor Ray Young
RECORDED VOTE: Councillor Tracey Young
GAURI SHAN R, MAYOR C-HLOE PRESTON, LOW
Tay Valley Township
October 24, 2025
The Honorable Doug Ford Sent by Email
Premier of Ontario
Legislative Building, Queen's Park
Toronto ON M7A 1A1
Dear: Honorable Doug Ford,
RE: Municipality of Tweed — Collaborative Action on Sustainable Waste
Management in Ontario.
The Council of the Corporation of Tay Valley Township at its meeting held on October
21 st, 2025 adopted the following resolution:
RESOLUTION #C-2025-10-22
MOVED BY: Fred Dobbie
SECONDED BY: Marilyn Thomas
"WHEREAS, the Council of the Corporation of Tay Valley Township Support the
Municipality of Tweed's resolution regarding waste incineration and a more
Robust Recycling Program;
AND WHEREAS, It is incumbent upon the members of council, MPP's and MPs
to make the decisions that will result in the most positive outcomes for now and
future generations;
AND WHEREAS, with large urban centres now looking in rural areas of our
province and entire country for lands to bury their garbage waste;
AND WHEREAS, a large landfill site owned by a large urban centre which
receives 50% of their garbage at the present time is expected to be full by 2029
creating more environmental impacts;
Tay Valley Township
217 Harper Road,Tay Valley,Ontario K7H 3C6
www.tayval leytwp.ca
Phone:613-267-5353 or 800-810-0161 Fax:613-264-8516
Tay Valley Township
AND WHEREAS, continuing to bury garbage in the ground will result in our
future generations having lost potable groundwater as a result of garbage
leachate rendering it unusable;
AND WHEREAS, burying garbage, particularly organic waste in landfills, leads to
the production of methane a greenhouse gas, which escapes into the
atmosphere and contributes to climate change causing more environmental
destruction;
AND WHEREAS, we continue to destroy our environment jeopardizing our future
generations;
AND WHEREAS, we have worldwide technology that will allow us the use of
clean incineration and also produce much needed electric energy;
AND WHEREAS, the incineration of household and other municipal waste has a
long tradition in Germany, which currently has 156 municipal thermal waste
incineration facilities with an aggregate annual capacity of around 25 million tons;
AND WHEREAS, with a strong focus on community involvement, innovative
infrastructure, and sustainable practices, Germany has set a high bar for
municipal recycling programs that the rest of the world can learn from and
emulate;
AND WHEREAS, at the present time, Germany recycles 66.1%of its garbage
waste at a municipal level. This places the country as the most effective and
prominent country when it comes to recycling in the entire world. This highlights
the citizen's strength and motivation to deal with environmental issues on a daily
basis;
AND WHEREAS, German schools often integrate recycling education into their
curriculum. This early exposure to the importance of recycling instills a sense of
responsibility in the younger generation, creating a culture of sustainability that
transcends generations;
BE IT RESOLVED THAT, the Council of Tay Valley Township support the
Municipality of Tweed in investigating the possibility of working together with
Ontario Municipalities, Provincial and Federal Governments and manufacturing
partners to form a working group to ensure that waste disposal issues can be
resolved quickly, efficiently and effectively with the use of incineration, more
robust recycling programs and sustainable practices, so that future generations
will not suffer from our environmental mismanagement;
AND THAT, this support be sent to Premier Ford, Marit Stiles, Leader of the
Official Opposition Party, and all Ontario Municipalities."
ADOPTED
Tay Valley Township
If you require any further information, please do not hesitate to contact the
undersigned at (613) 267-5353 ext. 130 or deputyclerk@tayvalleytwp.ca
Sincerely,
Aaron Watt, Deputy Clerk
cc: Marit Stiles, Leader of the Official Opposition Party,
All Municipalities in Ontario
MUNICIPALITY OF CORPORATION OF THE MUNICIPALITY OF SOUTH HURON
2001 322 Main Street South P.O. Box 759
Exeter Ontario
=i ►= NOM 1S6
Phone: 519-235-0310 Fax: 519-235-3304
Toll Free: 1-877-204-0747
www.southhuron.ca
November 5, 2025
Via email: doug.fordco pc.ola.org
Premier's Office
Room 281
Main Legislative Building, Queen's Park
Toronto, ON M7A 1 A5
Dear Hon. Doug Ford,
Re: Collaborative Action on Sustainable Waste Management
Please be advised that South Huron Council passed the following resolution at
their November 3, 2025, Regular Council Meeting:
445-2025
Moved By: Ted Oke
Seconded by: Aaron Neeb
That South Huron Council support the October 21, 2025 Resolution of Tay
Valley Township regarding Collaborative Action on Sustainable Waste
Management; and
That the supporting resolution and originating documentation be circulated
to Premier Ford, AMO and all Ontario Municipalities.
Result: Carried
Please find attached the originating correspondence for your reference.
Respectfully,
Kendra Webster, Legislative & Licensing Coordinator
Municipality of South Huron
kwebster(o)_southhuron.ca
519-235-0310 x. 232
Encl.
cc: AMO, resolutions(a_amo.on.ca; and all Ontario Municipalities
Citu
Peterborough
Office of the City Clerk, City Hall
500 George Street North
Peterborough, Ontario
K9H 3R9
December 3, 2025
Honourable Doug Ford, Premier for the Government of Ontario;
Honourable Michael S. Kerzner, Minister of the Solicitor General;
Honourable Rob Flack, Minister of Municipal Affairs and Housing;
Association of Municipalities of Ontario (AMO);
Mary ten Doeschate, Peterborough Police Services Board Chair; and
Councils of each of Ontario's municipalities.
Subject: Sustainable Funding for Police Services Request
The following resolution, adopted by City Council at its meeting held on November 3,
2025, is forwarded for your consideration.
Moved by Councillor Crowley
Seconded by Councillor Vassiliadis
Whereas municipalities across Ontario are required to maintain a police service;
and
Whereas municipalities across Ontario are required to constitute a municipal
board to have policing responsibility for the municipality, or enter into a written
agreement for an alternate provision of policing services; and
Whereas the City of Peterborough has constituted a municipal board; and
Whereas municipalities, across Ontario, with a police service board, are required
to "ensure adequate and effective policing is provided in the area for which they
have policing responsibility in accordance with the needs of the population in the
area and having regard for the diversity of the population in the area" and
Whereas police service boards within municipalities where court proceedings are
conducted are required to ensure the security of judges, other judicial officials,
members of the public participating in court proceedings, ensuing the secure
Peterborough
custody of persons in custody who are on or about the premises, including
persons taken into custody at proceedings; and
Whereas the provision of court security is not part of providing adequate and
effective policing; and
Whereas the cost of providing court security is a cost of the municipality,
regardless of whether all matters originate within that municipality; and
Whereas municipalities across Ontario are required to have and maintain critical
infrastructure, including appropriate police facilities and equipment, to ensure
adequate and effective policing is provided; and
Whereas municipalities across Ontario are experiencing increased police
operating and capital costs directly related to new compliance and operational
standards required under the Community Safety and Policing Act, 2019; and
Whereas these cost increases stem from provincially mandated requirements —
including training, certification, technology, reporting, and staffing obligations —
necessary to bring local police services into compliance with the Act; and
Whereas municipalities have no discretion in implementing these measures and
limited ability to absorb the resulting financial pressures within existing budgets;
and
Whereas policing is a provincially legislated responsibility, yet municipalities are
bearing the brunt of the costs to implement provincial mandates;
Therefore, be it resolved that:
Council request that the Province of Ontario provide targeted financial assistance
to municipalities to offset any additional costs that are directly and demonstrably
incurred as a result of compliance with the Community Safety and Policing Act,
2019, and not general increases to police budgets; and
Therefore, be it further resolved that:
Council urge the Province of Ontario to review and reform its current police grant
programs to ensure a more equitable distribution of funding to municipalities so
that communities with growing populations and expanding service demands
receive fair and sustainable provincial support; and
Therefore, be it further resolved that:
Council request that the Province of Ontario provide stable sustainable funding
to offset costs associated with the provision of providing court security services;
and
ISOM
sup"-terboroug�
That this resolution be forwarded to the Premier of Ontario, the Minister of the
Solicitor General, the Minister of Municipal Affairs and Housing, the Association
of Municipalities of Ontario (AMO), the Peterborough Police Services Board Chair,
and all Ontario municipalities for endorsement.
Sincerely,
4ityJKe nedy
lerk
Mary ten Doeschate, Chair Drew Merrett, Vice-Chair
Mayor Jeff Leal Councillor Gary Baldwin Steve Girardi
December 18, 2025
City of Peterborough (Sent via email)
500 George St. N.
Peterborough, ON K9H 3R9
Attention: Members of Council
Jasbir Raina, Chief Administrative Officer
Richard Freymond, Commissioner of Finance and Corporate Support Services
John Kennedy, Clerk
Members of Council, Mr. Raina, Mr. Freymond and Mr. Kennedy:
Re: Council Resolution — Stable Funding for Police Service Boards
The Peterborough Police Service Board unanimously passed the following motion at their Board
meeting held on December 16, 2025:
Moved by Drew Merrett
Seconded by Jeff Leal
That the Board receive for consideration and endorsement the Peterborough City Council
resolution made November 3, 2025 regarding stable funding for Police Service Boards.
Accordingly, the Board sends this letter in support of Council's call for the Province of Ontario to
review and reform its current police grant programs to ensure a more equitable distribution of
funding to municipalities; the Board believes increased and sustainable funding support from the
Province is necessary to ensure the Board can meet its legislated mandate of providing adequate
and effective policing in the City of Peterborough.
Sincerely,
Mary ten Doeschate,
Chair
Peterborough Police Service Board
500 Water Street, P.O. Box 2050 Peterborough, Ontario K9J 7Y4
Telephone: 705-876-1122 ext. 220 Fax: 705-876-6005
www.peterboroughpolice.com
Joint Board of Management Minutes
Aylmer Area Secondary Water Supply System &
Port Burwell Area Secondary Water Supply System
September 17 , 2025 — 1 : OOp . m .
Malahide Council Chambers
51221 Ron McNeil Line , Springfield
The Joint Board of Management met at the Springfield & Area Community Services Building , at 51221
Ron McNeil Line , Springfield , at 1 : 00p . m . The following were present :
Board Members .
Municipality of Central Elgin — Norman Watson
Town of Aylmer — Pete Barbour
Township of Malahide — Chester Glinski
Absent :
Municipality of Bayham - Tim Emerson
Staff:
Township of Malahide — Sam Gustayson , Jason Godby, Adam Boylan , and Allison Adams
Municipality of Bayham — Thomas Thayer and Ed Roloson
Municipality of Central Elgin — Alex Piggott
( 1 ) Call to Order
Pete Barbour is appointed chair and the meeting is called to order at 1 : 01 p . m .
I
(2 ) Disclosure of Pecuniary Interest
None .
( 3 ) Adoption of Minutes of Previous Meeting ( s )
Moved by : Norman Watson
Seconded by : Chester Glinski
THAT the minutes of the Aylmer Area Secondary Water Supply System Joint Board of
Management meeting held on June 18 , 2025 be approved as presented .
Carried
Moved by : Chester Glinski
Seconded by : Norman Watson
THAT the minutes of the Port Burwell Area Secondary Water Supply System Joint Board of
Management meeting held on June 18 , 2025 and July 30 , 2025 be approved as presented .
Carried
(4 ) Reports
AASWSS -25 -09 First and Second Quarter Operations Report
Moved by : Chester Glinski
Seconded by : Norman Watson
THAT Report No . AASWSS -25 -09 entitled " First and Second Quarter 2025 Operations Report"
be received .
Carried
PBASWSS -25 - 09 First and Second Quarter Operations Report
Moved by : Norman Watson
Seconded by : Chester Glinski
THAT Report No . PBASWSS -25 -09 entitled " First and Second Quarter 2025 Operations
Report" be received .
Carried
- AASWSS -25 - 10 Review and Provision of Infrastructure report
Moved by : Norman Watson
Seconded by : Chester Glinski
THAT Report No . AASWSS -25 - 10 entitled "Aylmer Area Secondary Water Supply System —
2025 Review and Provision of Infrastructure Report" be received .
Carried
PBASWSS -25 -07 Review and Provision of Infrastructure Report
Moved by : Chester Glinski
Seconded by : Norman Watson
THAT Report No . PBASWSS -25 -07 entitled " Port Burwell Area Secondary Water Supply
System — 2025 Review and Provision of Infrastructure Report" be received .
Carried
AASWSS -25 -08 2026 Draft Budget & Financial Plan
Water/Waste Water Manager Gustayson advised that the report requires an amendment ,
noting the cost of the Chlorinator System upgrade replacement should be corrected to
$ 40 , 000 due to an error in price allocation . Member Watson inquired how this would be
funded . Director Boylan confirmed the cost difference would be funded through reserves .
Members supported the revised cost of this item .
Moved by : Chester Glinski
f
Seconded by : Norman Watson
THAT Report No . AASWSS -25 -08 , being the 2026 Draft Budget , be received ;
AND THAT the 2026 Budget be approved as presented ;
AND THAT the 2026 water rate , in the amount of 1 . 544 per cubic metre , be approved ;
AND THAT the Township ' s 2026 to 2031 Water Financial Plan be approved as presented ;
AND THAT staff be authorized to carry out the administrative acts necessary to implement
the 2026 Draft Budget including the submission of the 2026 -2031 Water Financial Plan to the
Ministry of Municipal Affairs and Housing for water drinking licence renewal .
Carried
PBASWSS -25 -08 2026 Draft Budget & Financial Plan
Moved by : Norman Watson
Seconded by : Chester Glinski
THAT Report No . PBASWSS -25 -08 , being the Draft 2026 Budget , be received ;
AND THAT the 2026 Budget be approved as presented ;
AND THAT the 2026 water rate , in the amount of 3 . 91 per cubic metre , be approved ;
AND THAT the Township ' s 2026 to 2031 Water Financial Plan be approved as presented ;
AND THAT staff be authorized to carry out the administrative acts necessary to implement the
2026 Draft Budget including the submission of the 2026 -2031 Water Financial Plan to the
Ministry of Municipal Affairs and Housing for water drinking licence renewal .
Carried
( 5 ) Correspondence
Moved by : Chester Glinski
Seconded by : Norman Watson
That the correspondence items be noted and filed .
1 . Municipality of Central Elgin — Letter of Support for - Municipal Housing Infrastructure
Program ( MHIP ) - Health and Safety Water Stream ( HSWS ) Infrastructure Fund
Application - Port Burwell Area Secondary System
Carried
( 6 ) Adjournment
Moved by : Chester Glinski
Seconded by : Norman Watson
THAT the Aylmer Area Secondary Water Supply System Joint Board of Management adjourn
at 1 : 53p . m . to meet again on December 17 , 2025 at 1 : 00p . m .
Carried
Moved by : Chester Glinski
Seconded by : Norman Watson
THAT the Port Burwell Secondary Water Supply System Joint Board of Management adjourn
at 1 : 53p . m . to meet again on December 17 , 2025 at 1 : 00p . m .
Carried
Board Chair — P . Barbour
4M/ a �
Clerk — A . Adams
LONG POINT REGION CONSERVATION AUTHORITY
Board of Directors Meeting Minutes of December 3, 2025
W Approved January 7, 2026
Members in attendance:
Dave Beres, Chair Town of Tillsonburg
Doug Brunton, Vice-Chair Norfolk County
Shelley Ann Bentley Haldimand County
Robert Chambers County of Brant
Michael Columbus Norfolk County
Ed Ketchabaw Municipality of Bayham/Township of Malahide
Tom Masschaele Norfolk County
Debera McKeen Haldimand County
Jim Palmer Township of Norwich
Chris Van Paassen Norfolk County
Peter Ypma Township of South-West Oxford
Regrets:
None
Staff in attendance:
Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services
Leigh-Anne Mauthe, Manager of Watershed Services
Saifur Rahman, Manager of Engineering and Infrastructure
Jessica King, Social Media and Marketing Associate
Nicole Sullivan, HR Coordinator/Executive Assistant
1. Welcome and Call to Order
The Chair called the meeting to order at 6:30p.m., Wednesday, December 3, 2025.
2. Additional Aaenda Items
The Chair, Dave Beres, noted an unavoidable prior meeting and asked to have the Closed
session items brought forward.
A-127/25
Moved by D. McKeen
Seconded by M. Columbus
THAT the LPRCA Board of Directors move Item 10, Closed session, to Item 4 on the
December 3, 2025 agenda.
Carried
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 1 -
3. Approval of the Agenda
A-128/25
Moved by J. Palmer
Seconded by S. Bentley
THAT the LPRCA Board of Directors approves the agenda as amended.
Carried
*P. Ypma arrived at the meeting at 6:33 p.m.
The Closed session began at 6:33 p.m.
4. Closed Session
A-129/25
Moved by S. Bentley
Seconded by J. Palmer
THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
• Advice that is subject to solicitor-client privilege
Carried
The Board reconvened in open session at 6:49 p.m.
The Chair vacated his seat for the remainder of the meeting. The Vice-Chair, Doug Brunton,
chaired the Board of Director's meeting.
A-130/25
Moved by M. Columbus
Seconded by P. Ypma
THAT the Vice Chair, Doug Brunton, is appointed Acting Chair for the remainder of the
Board of Director's Meeting held December 3, 2025.
Carried
*D. Beres left the meeting at 6:51 p.m.
5. Declaration of Conflicts of Interest
T. Masschaele, M. Columbus, D. Brunton, and C. Van Paassen declared a conflict with a
closed agenda item.
T. Masschaele declared a conflict of interest with item 9i (amended to 10i) due to a family
member being an employee of the company LPRCA used for the architectural and
structural building assessment of Backus Historic site.
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 2 -
6. Minutes of the Previous Meetina
a) Board of Directors Meeting November 5, 2025
A-131/25
Moved by J. Palmer
Seconded by E. Ketchabaw
THAT the minutes of the LPRCA Board of Directors meeting held November 5, 2025 be
adopted as circulated.
Carried
b) Board of Directors Budget Meeting November 13, 2025
A-132/25
Moved by C. Van Paassen
Seconded by M. Columbus
THAT the minutes of the LPRCA Board of Directors Budget meeting held November 13,
2025 be adopted as circulated.
Carried
7. Business Arising
There was no business arising from the previous minutes.
8. Correspondence
Judy Maxwell gave an overview of the correspondence received in regards to the ERO up
till the end of November.
There were no questions or comments in regards to the correspondence.
A-133/25
Moved by D. McKeen
Seconded by S. Bentley
THAT the correspondences outlined in the Board of Directors agenda of December 3, 2025
be received as information.
Carried
9. Development Applications
a) Section 28 Regulations Approved Permits (L. Mauthe)
Leigh-Anne Mauthe presented the approved permits report.
A - 134/25
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 3-
Moved by T. Masschaele
Seconded by P. Ypma
THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation
Approved Permits report dated December 3, 2025 as information.
Carried
10.New Business
a) Teeterville Dam Environmental Assessment — Montrose Presentation
Saifur Rahman introduced Scott Robertson, the representative from Montrose
Environmental.
Scott Robertson highlighted to the Board the five alternative solutions for the Teeterville
Dam; the assessments of all alternatives including the advantages and disadvantages; and
discussed the preferred alternative (repair the dam) based on the metrics.
Mike Columbus thanked Scott Robertson for his presentation and work on the
Environmental Assessment (EA) as the dam is in Councillor Columbus' ward.
Mike Columbus asked how soon could the County see the dam repaired. Scott Robertson
informed the Board that the repair timeline is beyond the scope of the EA. Judy Maxwell
informed the Board that the design for the dam is in the budget for 2027 and the repair for
2028 and this would be coordinated with Norfolk County.
Debera McKeen asked whose responsibility is it to replace the emergency fire system water
supply if the Teeterville Dam is removed. Scott Robertson informed the Board it would be
the County's responsibility to replace the emergency water supply, but the negative impact
to Norfolk County had to be reviewed and mitigated in the EA report.
Chris Van Paassen has heard from many members of the community and is glad to hear
the preferred alternative, based on the research, is to repair the dam.
Robert Chambers asked Scott Robertson if repairing or removing the dam would affect the
upstream headwaters and communities, as farmers above the dam have issues with
flooding and unusable land, which they blame on the dam. Scott Robertson informed the
Board that the residents in those areas use shallow sand-point wells. As well, Montrose
Environmental's hydro-geologist looked into the wells and found that if you were to drop the
level of the water by 2 or 3 meters, because it is a sandplain, the cone of influence of the
groundwater does not extend more than a hundred meters. As such the dam does not
affect above to the next concession. The fluctuations of the ground water table is more
influenced by seasons, which have more of an affect to the communities around the stream
than the removal or repair of the dam will have.
Jim Palmer asked Scott Robertson how adding two stoplogs to the dam would affect the
pond size. Scott Robertson informed the Board that the effect would be relatively marginal,
it may extend it a little into the terrestrial wetland, but no effect to community or farms.
Peter Ypma asked if the plan was to only replace the concrete on the discharge, as
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 4-
mentioned in the presentation, or are there other issues with the structure. Scott Robertson
informed the Board that the concrete was the largest and most noticeable issue, but there
were other repairs needed to the dam such as: cracking and exposed rebar; an erosion
pool under the dam/spillway; the steel truss bridge to access and operate the dam; and the
stop logs amongst other repairs.
Doug Brunton asked if there was a gate on the dam. Scott Robertson responded by saying
the dam has a concrete sill and stoplogs, but a sluice gate addition could be explored in the
repair design.
Doug Brunton asked if the deeds to the neighbouring properties go to the waters edge.
Judy Maxwell informed the Board that Kim Husted is near to finishing the property boundary
of Teeterville.
b) Teeterville Dam Environmental Assessment (S. Rahman)
Saifur Rahman presented the Teeterville Dam Environment Assessment report.
Peter Ypma asked staff if there was an estimation as to the apportionment of cost to the
County and LPRCA for the dam repair. Judy Maxwell informed the Board that all of the cost
for the repair would be a special levy to Norfolk County, but LPRCA would apply for any
grants to mitigate the cost.
A - 135/25
Moved by C. Van Paassen
Seconded by M. Columbus
THAT the LPRCA Board of Directors receives the Teeterville Dam Class Environmental
Assessment Update as information,
AND
THAT the LPRCA Board of Directors endorses Alternative #2 to be the preferred option as
presented by Montrose Environmental,
AND
THAT the LPRCA Board of Directors supports Montrose Environmental to present a
deputation to Norfolk County Council.
Carried
c) General Manager's Report (J. Maxwell)
Judy Maxwell provided a report summarizing operations in November and provided a few
recent updates on the ERO process and applications for funding for species and risk and
invasive species.
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 5-
A-136/25
Moved by D. McKeen
Seconded by T. Masschaele
THAT the LPRCA Board of Directors receives the General Manager's Report for November
2025 as information.
Carried
d) Provincial Announcements: Bill 68 Schedule 3 Proposed Changes to the CA Act
and ERO Notice #025-1257 (J. Maxwell)
Judy Maxwell presented the report and presentation to the Board giving an overview of Bill
68, the ERO notice, the Ontario Provincial Conservation Agency (OPCA), and the next
steps for Conservation Authorities and LPRCA. Judy Maxwell asked the Board to review the
attached motion and for further changes or directions the Board of Directors would like to
add to the motion to respond to Bill 68 and the ERO #012-1257, which comments are due
by December 22, 2025.
Municipalities have no guarantee of representation in all the information provided so far.
Judy Maxwell asked the Board if members would be attending the regional round table on
December 12t", Shelley-Ann Bentley and Ed Ketchabaw had invitations, other Municipalities
were sending Board members for their other Conservation Authorities.
Doug Brunton gave the Board details on the meeting had with MPP Bobbi-Ann Brady
between himself, Chair Beres, and Judy Maxwell. Bobbi-Ann Brady supported Bill 68, but
has signalled support from the Conservation Authorities.
Judy Maxwell asked Board members if any were attending ROMA, and if a Board member
should attend exclusively to represent the interests of LPRCA to engage with some of the
Ministers and voice LPRCA's concerns. Jim Palmer, Ed Ketchabaw, Shelley-Ann Bentley,
Robert Chambers, and Debera McKeen would all be attending. There was a discussion had
about sending Vice-Chair Doug Brunton to represent LPRCA.
Judy Maxwell provided an analysis of the proposal and the ERO to give the Board of
Directors a summary of all the information provided so far about the changes. Judy Maxwell
asked the Board to review the prepared motion on page 77 of the agenda package. Judy
Maxwell pointed to the attached correspondences from other CAs and Municipalities to
review responses, and mentioned that Windsor took a different stand in response and
rejected the entire Bill 68. The prepared motion can be changed to reflect the Board's
opinions.
Doug Brunton informed the Board of his concern with the blending of the Conservation
Authorities and what that will mean for the reserves and lands here in Norfolk County and
the Long Point Region.
Chris Van Paassen would like to see the process slowed down. More questions need to be
answered, and more time is needed to fully review the process and allow for consultation.
More decisions and choices need to remain with local communities. Member Van Paassen
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 6-
can see the sense in a permitting platform, but strongly supports boots on the ground for
planning, local expertise is needed for planning and permitting review.
Mike Columbus considers the many questions that are still unanswered by all of the
releases from the Provincial Government, questions like: where are the efficiencies; will
there be cost benefits and how will this be determined; what are the finances and
economics of the amalgamation; who will be responsible for funding.
Shelley Ann Bentley has severe concerns with the proposal. Costs are important and there
has been little information given about costs. Who will be responsible to fund the
consolidation and the OPCA. One brush for all watersheds and CAs does not seem
possible.
Ed Ketchabaw thanked Judy Maxwell and staff for the report and the clear review. Ed
Ketchabaw agreed with other Board members in regards to the lack of answers to
numerous questions, and some answers received seem to be conflicting.
Peter Ypma highlighted that any permitting issues can be resolved and accomplished in the
current format for Conservation Authorities without consolidation. Local representation is
important to remain. Board Member Ypma would like to see more restrictive and rejecting
language to the proposed regional boundaries in LPRCA's response. The proposed
regional boundaries are too big to fully support local communities.
Tom Masschaele notes that the pattern of the Ontario Government is clear, and the
government wants every decision to be made in Toronto, eliminating all local boards, local
ideals, and local decisions.
Jim Palmer is concerned about the LPRCA reserves and questions if all LPRCA money will
just be consolidated towards the bigger cities.
Mike Columbus asks what other countries and provinces do with flooding and watersheds.
Judy Maxwell informed the Board that staff were less familiar with other models, but other
provinces look to Ontario for its model for flooding and flood response.
Robert Chambers notes that not too many years ago the Ontario Government pushed for
watershed planning, and now are pushing the complete opposite. To amalgamate such
large areas would be counter to watershed-based planning.
A - 137/25
Moved by C. Van Paassen
Seconded by S. Bentley
THAT the LPRCA Board of Directors receives the report as information,
And Approves the motion (attachment #1) in response to the ERO Notice #025-1257.
WHEREAS the Ministry of the Environment, Conservation and Parks has posted
Environmental Registry Notice No. 025-1257 ("Proposed Boundaries for the Regional
Consolidation of Conservation Authorities"), proposing to reduce Ontario's 36 Conservation
Authorities to seven regional Conservation Authorities under the oversight and direction of
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 7-
the new Ontario Provincial Conservation Agency and the updated Conservation Authorities
Act; and
WHEREAS under this proposal, the Long Point Region Conservation Authority (LPRCA)
would be merged into a new "Lake Erie Regional Conservation Authority" together with the:
Essex Region CA, Lower Thames Valley CA, St. Clair Region CA, Upper Thames River CA,
Kettle Creek CA, Catfish Creek CA, and Grand River CA, forming a single organization
stretching from Windsor, through London, Brantford and north of Waterloo region; and
WHEREAS the Board acknowledges and supports the Province's goals of improved
efficiency, consistency and fiscal responsibility in conservation delivery, but find that the
proposed "Lake Erie Region CA" configuration would create a geographically vast and
administratively complex entity, joining municipalities throughout the province with little
watershed connection; dilute local accountability and municipal partnership; generate
substantial transition costs, including human resources integration, governance
restructuring, IT migration and policy harmonization that would divert resources from the
front-line service delivery making it hard for applicants to obtain local advice, resolve issues
or expedite housing and infrastructure approvals that support the Province's agenda; and
WHEREAS LPRCA works with its member municipalities, the Province and partners to be
fiscally responsible while ensuring the conservation, restoration, development and
management of natural resources within the Long Point Region watershed including limiting
levy increase to municipalities while modernizing its programs and services and aligning
them with provincial guidance and neighboring CAs and will continue to do so. Meaningful
modernization can occur with the current watershed-based governance framework; and
THEREFORE BE IT RESOLVED THAT LPRCA Board of Directors does not support the
proposed "Lake Erie Regional Conservation Authority" boundary configuration outlined in
the Environment Registry Notice No. 025-1257; and the Board instead requests that the
Ministry further evaluate the proposed boundaries and to engage directly with affected
municipalities and Conservation Authorities to establish a reduced geographic scope for
consolidation that better reflects established relationships and enhances cost-efficient
delivery of integrated watershed management, grassroots connections and local
understanding; and
THAT this resolution be forwarded to the Minister of the Environment, Conservation and
Parks, the Ministry of the Environment, Conservation and Parks (CA Office), local members
of Provincial Parliament, Association of Municipalities of Ontario, Rural Ontario
Municipalities Association, all municipalities and CAs within the proposed Lake Erie
Regional Conservation Authority, Ontario's Chief Conservation Executive and Conservation
Ontario.
Carried
There was discussion amongst the Board about the response to the ERO itself. Judy
Maxwell informed them that staff will draft up a response.
A-138/25
Moved by E. Ketchabaw
Seconded by C. Van Paassen
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer,Chris Van Paassen,Peter Ypma
- 8-
THAT the LPRCA Board of Directors directs the General manger to write up a response and
respond to ERO # 012-1257.
Carried
Judy Maxwell asked the Board if LPRCA would be sending delegates to the ROMA
conference, and if so, a motion would be needed.
The Board agreed to sending along representatives.
A-139/25
Moved by S. Bentley
Seconded by T. Masschaele
THAT the LPRCA Board of Directors send (1) Board delegate and (1) staff delegate from
LPRCA to the ROMA conference on January 18-20t" to represent LPRCA.
Carried
e) Staff Appreciation (J. Maxwell)
Judy Maxwell presented the report.
A-140/25
Moved by D. McKeen
Seconded by P. Ypma
THAT the LPRCA Board of Directors authorizes the General Manager to purchase gift cards
for staff in appreciation for their efforts.
Carried
f) 2025 Forestry Update (J. Maxwell)
Judy Maxwell presented the report.
A-141/25
Moved by J. Palmer
Seconded by S. Bentley
THAT the LPRCA Board of Directors receives the 2025 Forestry Update report as
information.
Carried
g) Vittoria Dam EA Implementation Design - Consulting Service (S. Rahman)
Saifur Rahman presented the report.
Chris Van Paassen asked if staff would reach out to Norfolk County engineers who were
looking at repairing the bridge over the dam in 2027, LPRCA and Norfolk County should
work together on repairs.
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 9-
A-142/25
Moved by T. Masschaele
Seconded by M. Columbus
THAT the LPRCA Board of Directors approve retaining GeoProcess Research Associates
Inc. to undertake the Vittoria Dam Environmental Assessment Implementation Design at a
cost of $114,021.00 (excluding HST), plus $9,620.00 for contingency items with a total
upside of $123,641.00
Carried
h) Ontario Regulation 41/24 Regulation Mapping Update (L. Mauthe)
Leigh-Anne Mauthe presented the report. Leigh-Anne Mauthe corrected an error in the
report in which it was written "September 25th to October 1 st, 2026" the "2026" should have
been "2025".
Peter Ypma asked staff where the maps go to when sent to the Municipalities. Leigh-Anne
Mauthe informed the Board that the maps will be sent to the GIS departments of the
municipalities and the planning department of each municipality is informed.
Chris Van Paassen asked staff why some of the hazard areas had expanded in these maps
even though one of the rule changes from the government was to reduce the regulated area
from 120m to 30m. Leigh-Anne Mauthe informed that Board that multiple flood line studies
and mapping studies gave LPRCA better information on riverine areas. All maps have been
double and triple checked by staff, with the better equipment like LiDAR some of the areas
did increase the regulated area. Newly identified wetlands by MNRF also contributed to the
expanded areas.
Peter Ypma asked staff if changes were made to the 100-year flood line on the mapping.
Leigh-Anne Mauthe responded in the affirmative. All of the completed work and studies that
were done over the last few years in the region have provided new flood elevations.
A-143/25
Moved by C. Van Paassen
Seconded by T. Masschaele
THAT the LPRCA Board of Directors approve the final draft regulation mapping for
administering Ontario Regulation 41/24,
AND
THAT staff be directed post the final mapping on the Authority's website and distribute to
member municipalities for their information and use,
AND
THAT staff be directed to complete annual updates to the mapping in accordance with
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 10 -
Ontario Regulation 41/24.
i) Backus Architectural and Structural Building Assessment Report (J. Maxwell)
Tom Masschaele reminded the Board of his conflict of interest for the item.
Judy Maxwell presented the report.
Mike Columbus asked staff if the report and site assessment would be presented to the
Backus Museum Committee. Judy Maxwell responded in the affirmative.
Mike Columbus asked staff what will happen to the artifacts in some of the poorly assessed
buildings. Judy Maxwell informed the Board that the artifacts are part of the collection, and
as such would be dealt with prior to any work on the buildings and structures that hold them.
Chris Van Paassen noted that some of the structures in bad condition are not historic
structures, but just a roof over an artifact, would staff be building a new structure or
removing. Judy Maxwell informed the Board that the structures will be eliminated.
Chris Van Paassen noted that the assessment said the maintenance of the buildings was
behind. Should LPRCA hire another maintenance person to help keep up with the required
fixes and maintenance of the historic site. Judy Maxwell informed the Board that staff will
evaluate that and may need a sub-contractor.
Shelley Ann Bentley asked staff if the removal of the unsafe buildings would free up more
space for camping. Judy Maxwell informed the Board that the spots the buildings are in are
not suitable for camping.
A-144/25
Moved by R. Chambers
Seconded by J. Palmer
THAT the LPRCA Board of Directors receives the Architectural and Structural Building
Assessment Report as information.
Carried
Next meeting: January 7, 2025, Board of Directors at 6:30 p.m.
Adjournment
The Acting Chair adjourned the meeting at 8:46 p.m.
Doug Brunton Judy Maxwell
Acting Chair General Manager/Secretary-Treasurer
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer, Chris Van Paassen,Peter Ypma
- 11 -
/ns
FULL AUTHORITY COMMITTEE MEMBERS
Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Ed
Ketchabaw,Tom Masschaele, Debera McKeen,Jim Palmer,Chris Van Paassen,Peter Ypma
- 12 -
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2026-002
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD JANUARY 15, 2026
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held January 15, 2026 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15th
DAY OF JANUARY, 2026.
MAYOR CLERK