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HomeMy WebLinkAboutJanuary 12, 2026 - Waterfront Advisory CommitteeTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE AGENDA TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Monday, January 12, 2026 5:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Waterfront Advisory Committee Meeting held October 20, 2025 5. MATTERS OF BUSINESS A. Memo WAC-01/26 2026 Budget Update B. Memo WAC-02/26 Education Events for 2026 C. Memo WAC-03/26 Waterfront Advisory Committee 2026 Meeting Schedule 6. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Monday, October 20, 2025 5:00 p.m. PRESENT: CHAIR RAINEY WEISLER COMMITTEE MEMBERS MARNI WOLFE VAL DONNELL ED KETCHABAW *Ex-Officio ABSENT: ASHLEY CARDINAL DEAN FRANKLIN STAFF ATTENDANCE: CLERK MEAGAN ELLIOTT MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS 1. CALL TO ORDER Committee Chair Weisler called the meeting to order at 5:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Waterfront Advisory Committee Meeting held July 21, 2025 Moved by: Committee Member Wolfe Seconded by: Committee Member Donnell THAT the minutes of the Waterfront Advisory Committee Meeting held July 21, 2025 be approved as presented. CARRIED 5. MATTERS OF BUSINESS A. Memo WAC-12/25 re Council Decisions – WAC Recommendations to Council Moved by: Committee Member Wolfe Seconded by: Committee Member Donnell 2 THAT Memo WAC-12/25 re Outcomes of Recommendations to Council be received for information. CARRIED B. Memo WAC-13/25 re Paid Parking Moved by: Committee Member Donnell Seconded by: Committee Member Wolfe THAT Memo WAC-13/25 re Paid Parking be received for information. CARRIED C. Memo WAC-14/25 re 2025 Education Sessions / 2026 Blue Flag Application Moved by: Committee Member Wolfe Seconded by: Committee Member Donnell THAT Memo WAC-14/25 re 2025 Education Sessions / 2026 Blue Flag Application be received for information; AND THAT the Waterfront Advisory Committee recommends to Council to approve $250 in the 2026 Operating Budget to partner with the Otter Valley Photographers for another photography contest and for Committee Member Wolfe to communicate this interest to the Otter Valley Photographers. CARRIED D. Memo WAC-15/25 re 2026 Committee Meeting Schedule Moved by: Committee Member Donnell Seconded by: Committee Member Wolfe THAT Memo WAC-15/25 re 2026 Committee Meeting Schedule be received for information; AND THAT the first meeting of 2026 will take place on January 19, 2026. CARRIED 6. ADJOURNMENT Moved by: Committee Member Donnell Seconded by: Committee Member Wolfe THAT the Waterfront Advisory Committee Meeting be adjourned at 5:35 p.m. CARRIED 3 CHAIR CLERK MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, Chief Administrative Officer DATE: January 12, 2026 MEMO: WAC-01/26 SUBJECT: BUDGET UPDATE – OPERATING AND CAPITAL BACKGROUND The Municipality of Bayham operates a split budget process each year. In general, the draft Capital Budget is considered at a Special Budget meeting in October, while the draft Operating Budget is considered at a Special Budget meeting in the following January. For this version of the budget process, Capital was considered on November 4, 2025 and Operating was considered on January 6, 2026. At its November 4, 2025 Special Meeting, Council received Report TR-19/25 re 2026-2035 Capital Budget - Draft. Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-19/25 re 2026-2035 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2026-2035 Capital Budget presented with the following edits: • Bring forward PR-09 to 2026 funded by the Parkland Reserve AND THAT consideration be given to funding East Beach capital items using Infrastructure Ontario (IO) debt, subject to receipt of a Report on the paid parking pilot program to come to Council on November 20, 2025 and Council establishing the paid parking program as a permanent revenue source for the East Beach; AND THAT a staff report be presented in 2026 for further discussion for locations of PR- 06. At its November 20, 2025 Meeting, Council received Report BL-05/25 re 2025 Paid Parking Pilot Program. Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report BL-05/25 re Port Burwell East Beach – 2025 Paid Parking Pilot Program be received; AND THAT Council establish paid parking at the East Beach as a permanent program for 2026 with the following amendments: • Pass through applicable HST and service-level user fees to users for hourly and daily transactions • Implement a non-resident seasonal parking pass for Monday through Thursday at a rate of $72 + applicable HST and user fees AND THAT the $61,553.01 service-level surplus from the 2025 pilot be identified in the 2026 surplus report as a reserve transfer for future capital works at the East Beach. AND THAT Council refer further discussion about accessing Infrastructure Ontario (IO) or other debt instruments for East Beach capital, including impacts of additional annual debt service, to the 2026 Operating Budget discussion. Anticipated revenue and expenditure figures for the 2026 paid parking program were reflected in the 2026 Operating Budget – Draft, which was published in December 2025. At its January 6, 2026 Special Meeting, Council received Report TR-01/26 re 2026-2027 Operating Budget - Draft. Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report TR-01/26 re 2026-2027 Operating Budget - Draft be received for information; AND THAT the 2026 Operating Budget be approved with the following amendments: • Reallocation of $90,315 from the Rate Stabilization Reserve to the Operating Budget to reduce the notional levy by $90,315; AND THAT staff be directed to bring forward the 2026 Tax Rate By-laws. DISCUSSION Of interest to the WAC are Beach-related Capital Items, which were included in Memo WAC- 11/25, presented at the July 21, 2025 Committee meeting, and the approved 2026 Tourism budget. Both of these are attached to this Memo. The Tourism budget includes the Blue Flag application fee, the $250 allotment for the 2026 photography contest, and the paid parking program in full. In accordance with Council’s direction, the paid parking program will have taxes and user fees passed through to the user rather than absorbed by the Municipality, which will lead to additional revenues. At this time, staff anticipate commencing recruitment for the Seasonal By-law Enforcement Officer role in February. The upcoming 2026 beach season will have an extra week as well as Labour Day fall late. While the Tourism budget shows a loss of $40,023, it is worth noting that, unlike previous years, this loss is due to the inclusion of a significant projected reserve transfer because of the paid parking program. $65,000 (projected) will be allocated for future beach capital. If the reserve transfer is not included in the budget, the Tourism budget now operates at a surplus of approximately $25,000. ATTACHMENTS 1. 2026 Beach-related Capital Items 2. Tourism Budget from 2026 Operating Budget RECOMMENDATION THAT Memo WAC-01/26 re Budget Update – Operating and Capital be received for information. FA-09 X X X X X $75,000 Year 4 Year 7 $0 $0 Year 5 Year 8 $0 $500,000 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $0 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $0 $0 $75,000 $0 $500,000 $0 $0 $0 $0 Other Reserves Total Expected Useful Life of the Asset (Years)25 Capital Budget - Total Project Cost Tax Levy Development Charges Grants Year 1 Year 2 Year 3 $575,000 $0 $0 $0 Description Port Burwell East Beach Washroom Expansion Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Port Burwell East Beach Washroom ExpansionCapital Project Item: Department: Year: Capital Item No. Facilities 2026 PR-03 X X X $80,000 Year 4 Year 7 $0 $0 Year 5 Year 8 $0 $0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $80,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $80,000 $0 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Beach Shade StructureCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2027 Description Install a permanent beach shade structure over the accessible viewing platform (sun shade sails) Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax Levy Development Charges Grants Year 1 Year 2 Year 3 $80,000 $0 $0 $0 Other Reserves Total Expected Useful Life of the Asset (Years)20 PR-06 X X X $20,000 Year 4 Year 7 $0 $0 Year 5 Year 8 $0 $0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $20,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $20,000 $0 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Electric Charging StationCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2029 Description Install an electric charging station at the Port Burwell East Beach Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax Levy Development Charges Grants Year 1 Year 2 Year 3 $20,000 $0 $0 $0 Other Reserves Total Expected Useful Life of the Asset (Years)10 PR-11 X X $50,000 Year 4 Year 7 $0 $275,000 Year 5 Year 8 $0 $0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $50,000 $275,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,000 $275,000 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority East Pier RehabilitationCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2026 Description East Pier Rehabilitation (engineering and works) Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax Levy Development Charges Grants Year 1 Year 2 Year 3 $325,000 $0 $0 $0 Other Reserves Total Expected Useful Life of the Asset (Years)25 PR-13 X X X $50,000 Year 4 Year 7 $0 $0 Year 5 Year 8 $0 $0 Year 6 Year 9 $0 Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 Municipality of Bayham Capital Information Sheet Growth Related Need Health & Safety Issue Capital Project Priority Beach AccessibilityCapital Project Item: Department: Year: Capital Item No. Parks & Recreation 2027 Description Beach Accessibility improvements - mobi-mats Service Enhancement Accessibility Improvement Other Energy - Environmental Sustainability Efficiency & Effectiveness Asset Replacement Capital Budget - Total Project Cost Tax Levy Development Charges Grants Year 1 Year 2 Year 3 $50,000 $0 $0 $0 Other Reserves Total Expected Useful Life of the Asset (Years)20 By-law No. 2026-xxx Schedule "B" 5015-4120 Sundry $564 $20 $594 $3,626 $0 $0 5015-4130 Beach Parking $111,041 $70,000 $131,535 $120,000 5015-4170 Lease Revenues $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $11,500 $11,500 $15,564 $15,020 $15,594 $129,667 $15,000 $15,000 $85,000 $143,035 $131,500 5015-5100 Salaries & Wages $8,361 $6,797 $9,179 $30,882 $12,387 $9,635 $34,828 $35,524 $36,235 5015-5110 Statutory Benefits $2,443 $1,126 $1,148 $6,371 $6,499 $6,629 5015-5210 Utilities $7,204 $5,886 $6,744 $8,844 $6,000 $6,000 $6,000 $6,000 $6,000 5015-5230 Brochures $1,500 $1,500 $1,500 $1,500 $1,500 5015-5240 Advertising $2,194 $2,185 $1,523 $1,377 $4,200 $4,200 $4,200 $4,200 $4,200 5015-5250 Association & Membership $1,300 $1,250 $1,250 $1,250 $6,500 $6,500 $1,300 $1,300 $1,300 5015-5270 Beautification $14,151 $11,329 $8,468 $6,093 $8,000 $8,000 $10,000 $10,000 $10,000 5015-5370 Sundry $5,564 $8,200 $1,500 $1,500 5015-5380 Honk Fees $11,535 $11,535 5015-5400 Transfer to Reserve $61,553 $65,000 $65,000 5015-5290 Beach Maintenance $36,078 $36,004 $34,470 $40,504 $25,000 $38,000 $40,000 $40,000 $40,000 $69,289 $63,451 $61,634 $170,045 $64,713 $74,984 $112,399 $183,058 $172,364 2027 Budget Expenditures Municipality of Bayham 2023 Budget 2026 Budget 2025 Budget 2024 Budget Tourism 2024 Actuals 2023 Actuals 2025 Actuals Revenues 2022 Actuals 1 MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, Chief Administrative Officer DATE: January 12, 2026 MEMO: WAC-02/26 SUBJECT: WATERFRONT ADVISORY COMMITTEE-LED EDUCATION EVENTS FOR 2026 BACKGROUND As a component of the annual Blue Flag application, applicants identify at least five (5) anticipated activities for the upcoming calendar year, and five (5) from the previous year. At its January 20, 2025 meeting, the WAC received Memo WAC-03/25 re Waterfront Advisory Committee-Led Education Events for 2025. The Committee passed the following motion: Moved by: Committee Member Cardinal Seconded by: Committee Member Pieters THAT Memo WAC-03/25 re Waterfront Advisory Committee-Led Education Events for 2025 be received for information; AND THAT the Waterfront Advisory Committee appoint the following: • Committee Members Pieters and Cardinal to work with staff for the photography challenge • Committee Members Wolfe and Donnell to work with staff for the make a pledge campaign. DISCUSSION Annually in December, staff submit the Blue Flag Application for the upcoming calendar year. Staff included five education events in the 2026 application, many of which have been consistent with previous years’ applications. It is understood that actual events in a given year can differ from those identified in the application. The photography contest, in partnership with the Photographers of the Otter Valley, was a success, with financial awards provided for the top four chosen photographs at the November 6, 2025 Council meeting. Winning photographs were displayed on the Municipal website and in the Staffordville Library as well as the Aylmer Express. There is interest in continuing with this event in partnership with the Photographers of the Otter Valley in 2026. Council has approved $250 in the Operating Budget for 2026 prizes, and staff have since advised Bruce Bolin of the Photographers of the Otter Valley of the approval. This Memo provides the forum for WAC discussion about how to implement or amend existing WAC-led programs, or introduce new ideas for discussion and consideration. It is important to start planning early for any education program or event led by the WAC due to required staff input and coordination, and other ongoing staff resource time pressures. It is imperative that WAC members conduct necessary background research on any programs of interest and how they have been deployed in other areas to add to the overall discussion and capacity for these programs, and to assist staff. WAC members are encouraged to bring information or ideas regarding any of these programs to the January 12, 2026 meeting for discussion. The Municipality intends to lead a flag-raising in 2026 should Bayham once again be successful in its 2026 Blue Flag application. RECOMMENDATION THAT Memo WAC-02/26 re Waterfront Advisory Committee-led Education Events for 2026 be received for information. MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, Chief Administrative Officer DATE: January 12, 2026 MEMO: WAC-03/26 SUBJECT: WATERFRONT ADVISORY COMMITTEE 2026 MEETING SCHEDULE BACKGROUND In accordance with the Waterfront Advisory Committee’s (WAC) Terms of Reference, the Committee is to set the Regular Meetings at the first meeting of the year. The Terms of Reference states that the WAC meets quarterly. At its October 20, 2025 meeting, the WAC received Memo WAC-15/25 re 2026 Committee Meeting Schedule. The Memo identified that: “2026 is a municipal election year. The election is scheduled to take place on Monday, October 26, 2026. Similar to previous elections, it is likely that Bayham will establish advance polls up to 9 days before Voting Day. Based on the current schedule, the October 2026 WAC meeting would be on October 19, 2026, so, to avoid politicizing the Committee meeting, staff will be recommending that the WAC be suspended for the term after the July 2026 meeting.” DISCUSSION Based on WAC-15/25, it is recommended that the meetings take place in the first month of Quarters 2 and 3, with the 3rd quarter meeting being on-site at the East Beach for an annual beach tour, weather-dependent. Monday, April 20, 2026 and Monday, July 20, 2026 are being proposed. The Q4 meeting is recommended to be removed from the schedule due to proximity to potential Advance Polls and Voting Day, and necessary staff resourcing for the Committee instead being directed to election efforts. The WAC appointment term ends November 15, 2026, which aligns with the end of the Council term. The new Council will then have the ability to re-establish the WAC for the new Council term (2027-2030), and may choose to amend the Terms of Reference at that time. Council may also choose to not re-establish the WAC for the new Council term. Additional meetings may be scheduled by the call of the Chair, if deemed necessary. RECOMMENDATION THAT Memo WAC-03/26 re Waterfront Advisory Committee 2026 Meeting Schedule be received for information; AND THAT the following meeting dates be the Regular Meetings for the Waterfront Advisory Committee for 2025: • Monday, April 20, 2026 at 5:00 pm (Trackless) • Monday, July 20, 2026 at 5:00 pm (Beach, weather-dependent) AND THAT it be recommended to Council to permit the Waterfront Advisory Committee to remove the October 2026 meeting from its schedule due to proximity to the 2026 Municipal and School Board Elections.