HomeMy WebLinkAboutNovember 20, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, November 20, 2025
7:00 p.m.
The November 20, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
BY-LAW ENFORCEMENT OFFICER
MANAGER OF PUBLIC WORKS /
DRAINAGE SUPERINTENDENT
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
ED KETCHABAW
RAINEY WEISLER *via Zoom
TIMOTHY EMERSON
SUSAN CHILCOTT
DANFROESE
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
MARK RUSSELL
STEVE ADAMS
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Dan Froese declared a pecuniary interest to item 12.1.1 A.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
16.1 A. Confidential Item re Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board; Advice that is subject to solicitor -
client privilege, including communications necessary for that purpose (Staffing)
16.1 B. Confidential Item re Labour relations, employee negotiations (Compensation)
4. ANNOUNCEMENTS
Mayor Ketchabaw reminded residents that the Straffordville Parkette Lighting Ceremony is on
Friday, November 28th at 6:30 pm.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
Council Minutes November 20, 2025
A. Special Meeting of Council held November 4, 2025
B. Regular Meeting of Council held November 6, 2025
C. Statutory Planning Meeting held November 6, 2025
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the minutes from the Special Meeting of Council held November 4, 2025, the minutes
from the Regular Meeting of Council held November 6, 2025 and the minutes of the Statutory
Planning Meeting held November 6, 2025 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-05/25 by Mark Russell, By-law Enforcement Officer re Port Burwell East Beach
— 2025 Paid Parking Pilot Program
The Council Meeting recessed for a Statutory Planning Meeting at 7:29 pm.
The Council Meeting resumed at 7:33 pm.
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report BL-05/25 re Port Burwell East Beach — 2025 Paid Parking Pilot Program be
received;
AND THAT Council establish paid parking at the East Beach as a permanent program for
2026 with the following amendments:
0 Pass through applicable HST and service -level user fees to users for hourly and daily
Council Minutes November 20, 2025
transactions
Implement a non-resident seasonal parking pass for Monday through Thursday at a rate
of $72 + applicable HST and user fees
AND THAT the $61,553.01 service -level surplus from the 2025 pilot be identified in the 2026
surplus report as a reserve transfer for future capital works at the East Beach.
AND THAT Council refer further discussion about accessing Infrastructure Ontario (10) or
other debt instruments for East Beach capital, including impacts of additional annual debt
service, to the 2026 Operating Budget discussion.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Minor Variance Application COA-06/25 Dan Froese Farms Inc.
B. Notice of Public Meeting re Proposed Zoning Amendment ZBA-23/25 Heritage Grown Inc.
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT items 12.1.1 A & B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-12/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Petition for Drainage — Frank Enns and Ben Rempel — Pine Street Subdivision
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DR-12/25 re Petition for Drainage — Frank Enns and Ben Rempel — Pine Street
Subdivision be received;
AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges the
filing with the Clerk of the Petition for drainage works from Frank Enns and Ben Rempel;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates Ltd.,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
Council Minutes
November 20, 2025
B_ Report DS-48/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-22/25 Weber, 53680 Heritage Line
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report DS-48/25 regarding the Weber rezoning application ZBA-22/25 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held November 6, 2025
associated with this application, there were no oral presentations and no written public
submissions regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a specified area of the subject property located in Part Lot 110 Concession 7
NTR, municipally identified as 53680 Heritage Line, from Agricultural (Al) Zone to Site -
specific Farm Commercial (FC-2) Zone to permit the construction of a detached accessory
building, seeking relief from the following provisions.
Section 13.10.1 to zone a defined area of 5,329m2 of the subject property as Farm
Commercial (as shown on Schedule A, Map 4); and
Section 13.10.2 to permit a Lot Frontage of 20m; whereas Section 13.3 requires a
minimum Lot Frontage of 30.0 m.
AND THAT Zoning By-law No. Z818-2025 be presented to Council for enactment.
CARRIED
C. Report DS-49/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E69-25 Teichroeb Exteriors Inc. 55480 and 55482 Vienna Line
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-49/25 regarding the Consent Application E69-25 submitted by Teichroeb
Exteriors Inc. be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E69-25 proposing to create one (1) new residential lot to sever the existing semi-
detached dwellings between the common wall, subject to the following conditions and
considerations:
�. That the Owner provides an engineered grading, drainage and storm water
management plan for each parcel to demonstrate that the lands will drain properly with
no negative impacts on the neighbouring lands or the street, to the satisfaction of the
Municipality of Bayham;
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Council Minutes
November 20, 2025
That the Owner provides confirmation with respect to the location of the existing
municipal water and sanitary service connections to the severed and retained lands
Should the existing municipal servicing laterals cross the proposed property lines or do
not have sufficient clearance, the Owner shall obtain a permit from the Municipality of
Bayham for the installation of a new municipal water and sanitary service
connection(s) as applicable;
.3 That the rear wood deck shown on Parcel "B" is brought into conformity with the
Zoning By-law, Section 4.2e) by removing the deck, relocating the deck, or obtaining
an approved Minor Variance Application for the existing location of the deck.
d That the Owner pay fees as required in Municipal By-law No. 2025-007 Cash -in -lieu of
Parkland;
5 That the Owner provides a digital copy of a survey of the subject lands;
6 That the Owner provides a Planning Report Fee payable to the Municipality of
Bayham, upon the granting of consent.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of McGarry re GST/HST for New Homes
B. City of Brantford re Provincial Support of the Ontario Airport Capital Assistance Program
C. Watson & Associates re Bill 60
D. Lake Erie Source Protection Region re Notice of Consultation — Draft Update to the Long
Point Source Protection Plan and Assessment Report
E. Long Point Region Conservation Authority re Media Releases — Conservation Authority
Consolidation Announcement
F. Long Point Region Conservation Authority re October 1, 2025 Meeting Minutes
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT items 13.1.1 A — F be received for information.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CL-07/25 by Meagan Elliott, Clerk re Social Media Update
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
Council Minutes November 20, 2025
THAT Report CL-07/25 re Social Media Update be received for information;
AND THAT staff be directed to continue utilizing the corporate website and Voyent Alert as
the main sources of online information;
AND THAT any amendments required to the social media policy be presented to Council for
adoption;
AND THAT staff report back to Council with any updates to Social Media use.
CARRIED
B. Report CAO-45/25 by Thomas Thayer, CAO re Indemnification By-law
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-45/25 re Indemnification By-law be received for information;
AND THAT the Indemnification By-law, being By-law No. 2025-067, be brought forward for
Council's consideration.
CARRIED
C. Report CAO-46/25 by Thomas Thayer, CAO re Group Benefits Consultant
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report CAO-46/25 re Group Benefits Consultant be received for information;
AND THAT Council continues with Mosey&Mosey as Bayham's group benefits provider for
the Municipality's benefits plan.
CARRIED
14. BY-LAWS
A. By-law No. 2025-067 Being a by-law to provide for the indemnity and defence of
members of Council, members of Local Boards, and employees of the Municipality of
Bayham against loss or liability incurred while acting on behalf of the Municipality
B. By-law No. 2025-068 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and PK Construction Inc. for the
Bayham (Straffordville) Community Centre Expansion Works
C. By-law No. Z818-2025 Being a by-law to amend By-law No. Z456-2003 — Weber
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
Council Minutes
November 20, 2025
THAT By-law Nos. 2025-067, 2025-068 and Z818-2025 be read a first, second, and third
time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT the Council do now rise to enter into an "In Camera" Session at 8:50 p.m. to
discuss:
A. Confidential Item re Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Advice that is subject to solicitor -client
privilege, including communications necessary for that purpose (Staffing)
B. Confidential Item re Labour relations, employee negotiations (Compensation)
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16.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT the Council do now rise from the "In Camera" Session at 9:10 pm and report on
Confidential Item re Litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; Advice that is subject to solicitor -client
privilege, including communications necessary for that purpose (Staffing) and Confidential
Item re Labour relations, employee negotiations (Compensation)
CARRIED
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confidential Item re Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board; Advice that is subject to
solicitor -client privilege, including communications necessary for that purpose (Staffing) be
received for information;
AND THAT staff proceed as directed.
MGC 1
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Council Minutes
Moved by: Councillor Froese
Seconded by: Councillor Emerson
November 20, 2025
THAT Confidential Item re Labour relations, employee negotiations (Compensation)
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-069 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Confirming By-law No. 2025-069 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 9:11 p.m.
CARRIED
MAYOR CLERK
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