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Home My WebLink AboutDecember 04, 2025 - Council - DRAFT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, December 4, 2025 7:00 p.m. The December 4, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT DAN FROESE *via Zoom STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1 B. Confidential Item re Labour relations, employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (CUPE) 4. ANNOUNCEMENTS Councillor Chilcott reminded residents that December 6, 2025 is the Port Burwell Santa Claus Parade and December 13th is the Straffordville Santa Claus Parade. 5. PRESENTATIONS A. Maggie Broda re Brushstrokes for Change Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Maggie Broda re Brushstrokes for Change be received for information. CARRIED Council Minutes December 4, 2025 2 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held November 20, 2025 B. Statutory Planning Meeting held November 20, 2025 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held November 20, 2025 and the minutes of the Statutory Planning Meeting held November 20, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application COA-06/25 Dan Froese Farms Inc. B. Notice of Decision re Zoning By-law Amendment ZBA-22/25 Weber C. Notice of Public Meeting re Minor Variance Application COA-08/25 Banman Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott Council Minutes December 4, 2025 3 THAT items 12.1.1 A – C be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-51/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Zoning By- law Amendment ZBA-23/25 Heritage Grown Inc. 57238 Light Line Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report DS-51/25 regarding the Heritage Grown Inc. rezoning application ZBA-23/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held November 20, 2025, associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the subject property located in South Part Lot 25 Concession 4, municipally identified as 57238 Light Line, as a condition of a surplus farm dwelling severance from Agricultural (A1-1) Zone to Site-specific Rural Residential (RR-55) Zone on the severed lot requiring relief from the following provisions: • Section 7.3 to permit a Minimum Lot Area of 0.26 hectares, whereas 0.4 hectares is required; • Section 7.4 to permit a Minimum Lot Frontage of 34.5 metres, whereas 50.0 metres is required; and, • Section 7.10 to permit a Minimum Rear Yard Depth of 5.5 metres, whereas 15.0 metres is required. and changing the zoning from Agricultural (A1-1) to a Site-specific Special Agricultural (A2- 22) on the retained lot to prohibit new dwellings, and requiring relief from the following provision: • Section 6.9 to permit a Minimum Side Yard Width of 7.7 metres, whereas 10.0 metres is required. AND THAT Zoning By-law No. Z819-2025 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence Council Minutes December 4, 2025 4 13.1.1 Receive for Information A. Town of Kingsville re Opposition to Proposed Consolidation of Conservation Authorities B. City of Brantford re Professional Activity Day on Municipal Election Day C. Association of Ontario Road Supervisors re Fall 2025 Newsletter D. Ministry of Municipal Affairs and Housing re Bill 60 E. Watson & Associates Economists Ltd. re Water and Wastewater Public Corporations Act, 2025 F. Ministry of Municipal Affairs and Housing re Bill 17 G. Ministry of Emergency Preparedness and Response re FPT Meeting on Emergency Management Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – G be received for information; AND THAT Council for the Municipality of Bayham supports items A and B; AND THAT staff be directed to present further information regarding item D. CARRIED 13.1.2 Requiring Action A. Long Point Region Conservation Authority re 2026 Draft Budget Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the correspondence from the Long Point Region Conservation Authority re 2026 Draft Budget be received for information; AND THAT the Municipality of Bayham requests a 0% increase. CARRIED 13.2 Reports to Council A. Report CL-08/25 by Meagan Elliott, Clerk re 2026 Rates and Fees Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CL-08/25 re 2026 Rates and Fees be received for information; Council Minutes December 4, 2025 5 AND THAT the noted changes and additions be approved, effective January 1, 2026; AND THAT the by-law be presented for enactment at the December 18, 2025 Regular Council Meeting. CARRIED 14. BY-LAWS A. By-law No. Z819-2025 Being a by-law to amend By-law No. Z456-2003 – Heritage Grown Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. Z819-2025 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the November 18, 2025 Joint Cemetery Board Meeting Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the draft minutes of the November 18, 2025 Joint Cemetery Board Meeting be received for information. CARRIED 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise to enter into an “In Camera” Session at 7:45 p.m. to discuss: A. Confidential Item re Labour relations, employee negotiations (Staffing) B. Confidential Item re Labour relations, employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (CUPE) CARRIED 16.2 Out of Camera Council Minutes December 4, 2025 6 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council do now rise from the “In Camera” Session at 8:01 pm and report on Confidential Item re Labour relations, employee negotiations (Staffing) and Confidential Item re Labour relations, employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (CUPE). CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations (Staffing) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (CUPE) AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-070 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confirming By-law No. 2025-070 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:03 p.m. CARRIED Council Minutes December 4, 2025 7 MAYOR CLERK