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HomeMy WebLinkAboutCivic Addressing Policy 2025 Municipality of Bayham Civic Addressing Policy 1.0 DEFINITIONS & INTERPRETATION Wherever a word is used in this Policy with its first letter capitalized, the term is being used as it is defined in this Section. Where any word appears in ordinary case, its regularly applied meaning in the English language is intended. Defined terms may be used throughout this policy in different grammatical contexts. 1.1. Building – means the principal structure or structures on a property, and includes a dwelling, business premises, school, place of public assembly, place of worship, hospital, arena, retirement or nursing home, or building associated with an agricultural use unless a dwelling or business premises is situated on the same property as such building. 1.2. Chief Building Official – means the Chief Building Official of The Corporation of the Municipality or designate. 1.3. Civic Address - means the Civic Number, including the Unit number and letter where applicable, and road name assigned to a particular Building or lot. 1.4. Civic Number - means the number (including the unit number and letter, where applicable) assigned by the Municipality for the purpose of identifying the Building, dwelling or lot. 1.5. Highway - means a common and public highway or a portion thereof under the jurisdiction of the Municipality, County, or Province and includes any bridge, trestle, viaduct or other structure forming part of the highway. 1.6. Manager of Public Works – means the Manager of Public Works of The Corporation of the Municipality or designate. 1.7. Municipality - means the Corporation of the Municipality of Bayham. 1.8. Number Blade - means a sign that is affixed to a support structure adjacent Council Approved Nov 6/25 2 to the Private Road or Highway for the purpose of displaying the Civic Number of the Building or lot to which the sign relates (blue/white 9-1-1 sign). 1.9. Official Plan – means the Official Plan of the Municipality, as amended from time to time. 1.10. Owner - means a person having any right, title, interest, or equity in land or their agent. 1.11. Private Road - means single or multi-lane path accessible to vehicles that is not under the jurisdiction of the Municipality, County, or the Province. 1.12. Property - means any land divided into lots as defined in the Land Titles Act, 1990. 1.13. Public Road – means a single or multi-lane path accessible to vehicles that is under the jurisdiction of the Municipality, County, or Province. 1.14. Road - means a Highway/Public Road or a Private Road. 1.15. Settlement Area – means a developed area of land on which Buildings and/or non-building structures are present, and more specifically defined as the lands identified as existing within the Settlement Areas of the Official Plan. 1.16. Street/Road Name Sign – means a type of traffic sign used to identify named roads and are most often found posted at intersections and are usually in perpendicularly oriented pairs identifying each of the intersecting Roads. 1.17. Unit - means an independently used space within a Building (e.g. a store within a shopping plaza or an apartment within a residential complex). 2.0 PURPOSE 2.1. The purpose of this policy is to provide a uniform approach regarding assignment of Civic Addresses within the Municipality. 2.2. The procedures to assign a Civic Address are established to provide an accurate and simple system of property identification to assist with the delivery of emergency and other services and which is capable of accommodating growth. 3.0 GENERAL SCOPE 3.1. That the procedures to assign a Civic Address is developed and the address mapping prepared by the Municipality, as updated from time to time, be hereby implemented to achieve a Municipal-wide system of property identification to Council Approved Nov 6/25 3 assist with the delivery of emergency and other services which are adaptable to future needs. 3.2. The policies outlined will, in the long term, provide the County of Elgin and local municipalities with a complete and consistent system of property identification. 3.3. The system, as outlined in this framework, has seven general objectives: (1) To develop an accurate, universally agreed upon system of property identification. (2) To provide assistance to emergency personnel. (3) To be a simple, logical system, understandable by all user groups including the general public. (4) Be flexible, in order to allow for future growth and infilling. (5) Be easily maintained at minimal cost. (6) Be compatible with Next Generation 9-1-1 (NG911). (7) Where feasible, to comply with previously adopted, existing Elgin County municipal addressing guidelines. 4.0 GUIDING PRINCIPLES 4.1. Eligibility (1) The Owner of the following types of properties shall be required to post an identifying Civic Address: a) Any property containing a residence (permanent, seasonal, or otherwise); b) Any government, commercial, industrial, recreational, religious and educational property which has the facilities on the site from which to report an emergency and/or to which there is a reasonable exception that emergency vehicles could be dispatched; c) Any property with facilities under construction; d) The Municipality encourages voluntary addressing and identifying of all vacant agricultural properties through the installation of Number Blades at an approved Road entrance. 4.2. Property Identification Standards: (1) Rural Areas a) All rural properties must have a Number Blade on their own post. Number Blades are to be installed on their own post, must be on Council Approved Nov 6/25 4 private property and no more than 3 metres (10 feet) from the property line and within 3 metres (10 feet) of the edge of the driveway (unobscured by mailboxes, hedges, vegetation, etc.), perpendicular to the fronting Road. The Number Blade must be a minimum of 1.4 metres (54 inches) above grade, and a maximum of 2 metres (6 feet, 6 inches) above grade. b) In all cases, the first priority for a Number Blade and post placement shall be clear visibility from both directions of the travelled portion of the Road to allow reflection by the low beam of vehicle headlights and, secondly, the post should be sufficiently far back to prevent damage by Road maintenance activities. c) The number blade shall be a minimum of 150mm (6 inches) in height x 360mm (14 inches) in width. The numbers shall be a minimum of 120mm (4.75 inches) high, reflective and on both sides of the plate on which it is attached to. d) The numbers shall be of white, engineering grade, reflectorized 3M Scotchlite or approved equivalent over a blue, engineering grade, reflectorized 3M Scotchlite or approved equivalent background. e) IMPORTANT: Property owners are reminded to be aware of any underground utilities before installing posts (i.e. gas, telephone, hydro, fibre, etc.) (2) Settlement Areas a) New subdivisions, authorized under Section 50 of the Planning Act, which exist within the settlement areas of Vienna and Port Burwell as identified in the Official Plan, shall have numbers affixed to the main Building/dwelling, if this is agreed in the subdivision agreement. These numbers must be a minimum of 130 millimetres (5 inches) in height and clearly visible from the Road, including at night. New subdivisions in all other settlement areas as identified in the Official Plan shall be assigned the Number Blade to be posted at the Road. 4.3. Time Limit (1) Due to the importance of properly identifying properties (Emergency response), residents will be required to erect or permanently attach (in areas where this applies) to the Building the appropriate property identification sign numbers bearing the Civic Address assigned by the Municipality prior to receiving occupancy permits. Properties found to be Council Approved Nov 6/25 5 occupied without appropriate Civic Addresses may be installed by the Municipality at the Owner's expense. (2) It is the responsibility of the Owner of the property to which the Civic Number applies to ensure the upkeep and maintenance of ALL property identification signs. (3) Upon receipt of all applicable fees for Civic Addressing, pursuant to the Municipality’s Rates & Fees By-Law, the Municipality shall supply and install a post and Number Blade displaying the property’s designated Civic Address. 5.0 GENERAL NUMBERING SYSTEM 5.1. The civic addressing system throughout the County generally follows the "Crown Survey" within the County of Elgin. A sequence of numbers has historically been assigned to each municipality, pre-amalgamation. 5.2. West-East numbers, in the County of Elgin, begin at a baseline west of the County at 20,000. These numbers increase towards the east. 5.3. From a known point of origin (i.e. intersection, property line, or numbered building), a linear measurement shall be taken parallel to the front property line, to the centre of the driveway. When there are two or more driveways for a lot, the address will be allocated based on the primary driveway access leading to the main structure. 5.4. In assigning new Civic Addresses in rural areas, two Civic Numbers shall be allotted for every 5 meters (16.5 feet) of frontage (one odd number and one even number on each side). 5.5. In assigning new Civic Numbers in the settlement areas, Civic Numbers will increase by intervals as determined by the Manager of Public Works. 5.6. As much as is practical in both rural and settlement areas, even Civic Numbers shall be allotted for the east and north sides of the Road. 5.7. As much as is practical in both rural and settlement areas, odd Civic Numbers shall be allotted for the west and south sides of the Road. 5.8. The same Civic Number shall not be repeated when the prefix to a Road name is the same. For example, if there is a 510 Highland Road, there cannot be a 510 Highland Street. Council Approved Nov 6/25 6 6.0 NEW ROADS 6.1. Upon creation of a plan of subdivision, consent, etc., a new Road may be created based on the requirements of the Municipality’s Road Naming Policy. 6.2. The creation of Civic Numbers for a new Road will be based on this policy, establishing a Civic Address for each property along the new Road. 7.0 GATED/PRIVATE ROADS (Created via Vacant Land Condo) 7.1. Properties located on a gated road will receive a Civic Number in the same manner as properties on any other Roads. 7.2. If a gate is locked, the Municipality has the authority as per Section 436(1) of the Municipal Act, 2001, as amended and Section 13(1) of the Fire Protection and Prevention Act, of forcing entry to the property or until such a time as the Owner is available to provide access. 8.0 BOUNDARY AND COMMON ROADS 8.1. Municipal boundary Roads may need to be numbered independently from other Roads, to be consistent with neighbouring municipalities. In circumstances where Road access to a property crosses a municipal boundary, the Municipality will coordinate with the neighbouring municipality to ensure consistency. Civic Numbers on both sides of the Road should be uniform where possible. 9.0 MULTIPLE DWELLINGS 9.1. Additional Residential Units (ARU), Secondary Suites: (1) In the Municipality where Number Blades are used, an ARU within a dwelling shall have the Number Blade affixed in a permanent fashion at the Road and on the front of the primary dwelling in accordance with signage standards in Section 9.1 (7) with a directional indicator showing the location of the ARU at the side or at the rear of the dwelling to the satisfaction of the Chief Building Official. (2) In the Municipality where Number Blades are not used and numbers are affixed to the front of the dwelling, ARUs shall be numbered in accordance with signage standards in Section 9.1 (6) with a directional indicator showing the location of the ARU at the side or at the rear of the dwelling to the satisfaction of the Chief Building Official. (3) In the case of detached ARUs on a property, approved signage is required to be near the front door of the primary dwelling showing that there is an ARU around the side or rear of the building and additional signage on the front of the detached ARU. Council Approved Nov 6/25 7 (4) ARUs shall be numbered in the following manner: a) ####-1 (main floor units) b) ####-2. (for basement units) c) ####-3 (for second storey units) d) ####-4 (for detached accessory units) (5) Multiple separate dwellings on the same level will be identified by unit letters along with the numbering outlined above. (e.g. Two units on the main floor of a residence would be identified as: 5668-1A Named Lane, and 5668-1B Named Lane, while a third basement unit at the same address would be 5668-2 Named Lane). (6) The ARU address sign shall be a minimum of 30.48 centimetres (12 inches) in height x 30.48 centimetres (12 inches) in width. The numbers shall be a minimum of 120 millimetres (4.75 inches) height, reflective on a white background with black numbering. The sign shall be purchased through the Municipality by application with the fee in accordance with the Municipality’s current Rates and Fees By-law. 9.2. Apartment Building or Multiple Attached Dwelling (1) An apartment Building or multiple attached dwelling (e.g. building composed of row/townhouse units, units that form part of a vacant land condominium) on one apparent block of land with a common access is given one Civic Number, and each Unit(s) is assigned a unit number. (2) An apartment Building that has multiple floors with Units on each floor may be numbered as Basement (B1, B2, etc.); First Floor (101, 102, etc.); Second Floor (201, 202) etc. (3) On-street housing projects (e.g. semi-detached or townhouse dwellings, vacant land condos which front on municipal roads)) which have direct access to the Road (except private roads) for each Unit will be assigned a separate Civic Number. 9.3. Single Family Dwellings Part of Vacant Land Condominium Plan (1) Single Family Dwellings that are part of a Vacant Land Condominium will be assigned Civic Numbers for Units. Private roads within a Vacant Land Condominium may be named in conjunction with the Municipality’s Road Naming Policy, however, Civic Addressing will be assigned based on the number assigned at the public Road with units being allocated within the condominium plan (i.e. private Roads may be used for marketing a development but do not relate to civic addresses). Vacant Land Condominium buildings that front on a public Road will follow the established numbering sequence along the public Road. Council Approved Nov 6/25 8 10.0 MOBILE HOME PARKS 10.1. The whole of the Mobile Home Park may be assigned one Civic Number to the fronting Road with each Mobile Home given a Civic Number per Unit provided there are intersection signs on all internal roads to show the street name and ranges of the Unit numbers (e.g. #1001 Mobile Home Park Named Road, Unit #). 11.0 COTTAGE RESORT, TRAILER/RV PARKS OR CAMPGROUNDS 11.1. A cottage resort, trailer park, or recreational vehicle park or campground shall be assigned one Civic Number to the fronting street and the individual Units or sites may be identified by their internal unit or site numbers for a large unit range (e.g. #1001 Trailer Park Named Road, Site #). 12.0 MULTIPLE COMMERCIAL/INDUSTRIAL 12.1. A multiple occupancy commercial/industrial building, such as a shopping plaza, on one apparent block of land with a common access to the Road is given one Civic Number and each unit is assigned a Civic Number for each Unit (#1001 Shopping Plaza Road, Unit #). 12.2. A multiple occupancy commercial/industrial building with no common access but individual entrances with direct access to the Road shall be assigned a separate Civic Number for each Unit (e.g. #1001 Shopping Plaza Road, #1003 Shopping Plaza Road, etc.). 13.0 SPLIT DRIVEWAYS 13.1. A “split driveway” is one common entrance from the Road but splits into two separate driveways, still within view of the Road. 13.2. When travelling on the Road approaching the property, the first Number Blade is placed at the first side of the entrance and the second Number Blade is placed on the opposite side of the entrance in sequential order. 13.3. The first Civic Number is derived from the actual measurement point distance calculations, while the second Civic Number is assigned based on the first Civic Number’s calculations. 13.4. Residents with dwellings serviced by split driveways are required to install an additional Number Blade on the front of each respective residence, with clear visibility from the driveway. 14.0 SHARED DRIVEWAYS Council Approved Nov 6/25 9 14.1. A “shared driveway” is one common entrance for two or more properties, but the driveway split is not visible from the rRoad. 14.2. When travelling on the road approaching the property, one Number Blade is placed on one post where the shared driveway entrance meets the Road. A separate Number Blade is assigned and is placed on the opposite side of the entrance. 14.3. Residents with dwellings serviced by shared driveways are required to install an additional Number Blade on the front of each respective residence, with clear visibility from the driveway. 15.0 CORNER LOTS 15.1. Corner lots will be allocated a Civic Address on the Road which provides the approved entrance to the property. 16.0 CONTINUITY OF NUMBERING 16.1. Civic Numbers will continue consecutively along the full length of a Road, even if the Road crosses a Municipal boundary (unless otherwise decided upon by the Manager of Public Works). 16.2. In general, where there is a jog in a Road, or two Roads meet with a section in common, the Civic Numbers will continue consecutively on the higher (public)- order Road. 17.0 COORDINATION WITH EXISTING CIVIC ADDRESS NUMBERING IN SETTLEMENT AREAS 17.1. An established Civic Number system within a Settlement Area will remain and be utilized, so long as they have sequential numbering with odd and even numbers on opposite sides of the Road and they can be worked into the surrounding number sequences. 18.0 CURVILINEAR STREETS 18.1. Crescents (1) The general orientation of a crescent is used to determine whether it is on the north-south or east-west axis. Odd and even Civic Numbers are assigned accordingly. 18.2. Cul-De-Sacs Council Approved Nov 6/25 10 (1) The general orientation of the cul-de-sac is used to determine whether it is on the north-south or east-west axis. Odd and even Civic Numbers are assigned accordingly. (2) The mid-point in the bulb of the cul-de-sac is used to define the split. (3) Where the Road name of the dead-end circle is the same as the Road name of the main street, the Civic Numbers from the main street are carried into the circle. 19.0 ISSUING NEW/REVISED CIVIC NUMBERS & NOTIFICATION 19.1. Civic Numbers for existing vacant lots and for new lots created by consent (severance) will be issued when the Owner or contractor submits a request for a Civic Address. 19.2. In order to determine a Civic Number, the location of the driveway must be shown on a plan and approved by the Municipality, County, or Ministry of Transportation. 19.3. For new Civic Numbers, every attempt will be made to ensure that the new number is consistent and logical with any current numbering system on that section of Road as shown on addressing maps. The Manager of Public Works will make every attempt to create a new Civic Address that does not directly affect established Civic Addresses on the Road. However, if necessary, other Owners may be affected by said new Civic Numbers and may be subject to the costs associated with updating their Civic Address should a revised number be issued. 19.4. For a Civic Address that is reassigned by the Municipality, the affected Owner(s) is invoiced for the new Number Blade. All affected Owner(s) are notified in writing of any Civic Address change. 19.5. Where a property is addressed with a Civic Number and Unit number, the Manager of Public Works will ensure that any new or existing Number Blade at the end of the driveway reflects the unit numbering. 19.6. If a driveway entrance is moved/relocated, the Civic Address may require adjustment (initiated by either the property owner and/or the Municipality) and the cost of a new sign is the responsibility of the Owner. 19.7. No Owner shall determine, erect, modify or replace a Civic Number and/or Number Blade not authorized by the Manager of Public Works. 19.8. A fee for new Civic Number and/or Number Blade, as per the current Municipal Rates and Fees By-law, per affected property will be charged to the proponent of a road alignment change which is due prior to any changes being carried out by the Municipality. Council Approved Nov 6/25 11 19.9. The Manager of Public Works, in conjunction with the municipal Clerk’s department is responsible for notifying emergency services within five (5) days of any new or revised Civic Addresses, by circulating a notice to the contact list below, as amended from time to time: (1) County of Elgin (2) Municipal Staff (3) Bell Modifications (911 Service Provider) (4) Ministry of Health (5) OPP (6) Central Ambulance Communications (London) (7) Elgin St. Thomas EMS (8) Tillsonburg Fire Dispatch (9) Southwestern Ontario Student Transportation Services (STS) (10) Canada Post (11) Hydro One (12) Bell Canada (13) Enbridge Gas (14) Statistics Canada (15) Garbage Collection Services (16) Recycling Collection Services (17) MPAC 19.10. The “Application for 9-1-1 P.E.R.S. Signage” is available at the Municipal office, from the Municipal webpage, and included as Appendix “A” of this policy. 20.0 REQUESTING AND INSTALLING CIVIC ADDRESSING NUMBERS 20.1. An Owner may request a Civic Address by completing the “Application for 9-1- 1 P.E.R.S. Signage” form. 20.2. Upon assigning a new Civic Number, the Manager of Public Works will place an order for a Number Blade. 21.0 FEES 21.1. A fee, as per the current Municipality’s Rates and Fees By-law, to cover the cost of the Civic Number, Number Blade and/or post will be paid by the Owner or their representative at the time the application is submitted. 21.2. Fees may be waived at the discretion of the Manager of Public Works. 22.0 INSTALLATION 22.1. Municipal staff or agent is responsible for the installation of all Number Blades and posts, where applicable. Council Approved Nov 6/25 12 22.2. The Owner or agent will be responsible for the installation in the following instances: (1) Replacement Number Blades (supplied by the municipality); (2) In Settlement Areas where the address is affixed to a building; (3) Multiple unit buildings/properties; (4) Where the sign is attached directly to a structure; 22.3 Municipal staff or agents may inspect the installation to ensure compliance with installation instructions. 22.4 At the time of the occupancy inspection, municipal addressing is to be in place and permanently affixed at the Road and/or to the dwelling units in a manner as prescribed in Section 4 and 9.1 of this policy to the satisfaction of the Chief Building Official. 23.0 MAINTENANCE (1) All owners of properties affected by provisions of this policy shall keep and maintain in good condition their Civic Number, Number Blade, and/or post, as the case may be. (2) Every Owner or occupant shall ensure that the Number Blade and civic address is always visible and kept unobstructed by vegetation, structures, snow accumulation or any other screening. 24.0 PROHIBITION 24.1. No Owner or any person shall relocate a Number Blade or a Number Blade and post without prior authorization by the Municipality or remove a Number Blade or Number Blade and post, once posted, except for immediate repair by the owner or the Municipality. 25.0 REPLACEMENT OF CIVIC ADDRESS NUMBER BLADES AND/OR POSTS 25.1. Where a Number Blade and/or post is missing or illegible due to actions of the Owner or his/her agents, the Owner shall be responsible for the repair or the replacement of the Number Blade and/or post immediately. 25.2. If the property does not have a Number Blade posted in accordance with the provisions of this policy, the Manager of Public Works may give the owner written notification that the Number Blade (and/or post) is missing, illegible or otherwise not in compliance with this By-law and that the Owner is required to rectify, within 30 days of the mailing or personal delivery of notice. Council Approved Nov 6/25 13 25.3. If after thirty (30) days of the mailing or personal delivery of the notice, the situation is not rectified in compliance with this By-law, the Municipality may make any installations or repairs that it deems appropriate, at the cost of the Owner and in an amount sufficient to cover labour, administration, and material costs. 25.4. A Number Blade and/or post requiring replacement on Public Roads as a result of Municipal maintenance operations shall be replaced by the Municipality through the Municipal tax levy. A Number Blade and/or post requiring replacement on Private Roads as a result of the Owner’s contractor operation shall be replaced at the Owner’s expense. A Number Blade and/or post requiring replacement on Public Roads as a result of a vehicular accident shall be replaced by the Municipality at the request of the property owner at the Owner’s expense. 26.0 LIABILITY 26.1. That the Municipality shall not be liable for any loss, cost, or expense which the Owner(s) of land may incur as a result of a Street/Road Name Sign (for private roads) or Number Blade and/or post being damaged, missing, obstructed or illegible. 27.0 COSTS AND SUPPLIER 27.1. The Owner of the sign shall be charged, as per the current Municipal Rates and Fees By-law, by the Municipality for: (1) Number Blade, post and installation; (2) The replacement of a Number Blade only, or post only. (3) ARU signage 27.2. The Treasurer of the Municipality is authorized to apply to the property owner of the sign to have any uncollected costs associated with the provision of a new Civic Address, Number Blade, post, and/or the installation or replacement of the Number Blade, post, to the corresponding property roll in the current tax roll for collection in the same manner as municipal taxes. 28.0 RECORDS OF CIVIC ADDRESS 28.1. That, for the purposes of civic addressing and public safety, the Manager of Public Works, in conjunction with the Planning Department and Clerk’s Department, shall keep a record of Civic Numbers assigned. Once the Civic Addressing By-law is passed, only the approved 9-1-1 Street/Road Names and Civic Numbers shall be displayed.