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Home My WebLink AboutNovember 20, 2025 - Council - DRAFT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, November 20, 2025 7:00 p.m. The November 20, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER *via Zoom COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT DAN FROESE STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL BY-LAW ENFORCEMENT OFFICER MARK RUSSELL MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Dan Froese declared a pecuniary interest to item 12.1.1 A. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1 A. Confidential Item re Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Advice that is subject to solicitor- client privilege, including communications necessary for that purpose (Staffing) 16.1 B. Confidential Item re Labour relations, employee negotiations (Compensation) 4. ANNOUNCEMENTS Mayor Ketchabaw reminded residents that the Straffordville Parkette Lighting Ceremony is on Friday, November 28th at 6:30 pm. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) Council Minutes November 20, 2025 2 A. Special Meeting of Council held November 4, 2025 B. Regular Meeting of Council held November 6, 2025 C. Statutory Planning Meeting held November 6, 2025 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the minutes from the Special Meeting of Council held November 4, 2025, the minutes from the Regular Meeting of Council held November 6, 2025 and the minutes of the Statutory Planning Meeting held November 6, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-05/25 by Mark Russell, By-law Enforcement Officer re Port Burwell East Beach – 2025 Paid Parking Pilot Program The Council Meeting recessed for a Statutory Planning Meeting at 7:29 pm. The Council Meeting resumed at 7:33 pm. Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report BL-05/25 re Port Burwell East Beach – 2025 Paid Parking Pilot Program be received; AND THAT Council establish paid parking at the East Beach as a permanent program for 2026 with the following amendments: • Pass through applicable HST and service-level user fees to users for hourly and daily Council Minutes November 20, 2025 3 transactions • Implement a non-resident seasonal parking pass for Monday through Thursday at a rate of $72 + applicable HST and user fees AND THAT the $61,553.01 service-level surplus from the 2025 pilot be identified in the 2026 surplus report as a reserve transfer for future capital works at the East Beach. AND THAT Council refer further discussion about accessing Infrastructure Ontario (IO) or other debt instruments for East Beach capital, including impacts of additional annual debt service, to the 2026 Operating Budget discussion. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance Application COA-06/25 Dan Froese Farms Inc. B. Notice of Public Meeting re Proposed Zoning Amendment ZBA-23/25 Heritage Grown Inc. Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 12.1.1 A & B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-12/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re Petition for Drainage – Frank Enns and Ben Rempel – Pine Street Subdivision Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DR-12/25 re Petition for Drainage – Frank Enns and Ben Rempel – Pine Street Subdivision be received; AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Frank Enns and Ben Rempel; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. CARRIED Council Minutes November 20, 2025 4 B. Report DS-48/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-22/25 Weber, 53680 Heritage Line Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-48/25 regarding the Weber rezoning application ZBA-22/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held November 6, 2025 associated with this application, there were no oral presentations and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a specified area of the subject property located in Part Lot 110 Concession 7 NTR, municipally identified as 53680 Heritage Line, from Agricultural (A1) Zone to Site- specific Farm Commercial (FC-2) Zone to permit the construction of a detached accessory building, seeking relief from the following provisions: • Section 13.10.1 to zone a defined area of 5,329m2 of the subject property as Farm Commercial (as shown on Schedule A, Map 4); and • Section 13.10.2 to permit a Lot Frontage of 20m; whereas Section 13.3 requires a minimum Lot Frontage of 30.0 m. AND THAT Zoning By-law No. Z818-2025 be presented to Council for enactment. CARRIED C. Report DS-49/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E69-25 Teichroeb Exteriors Inc. 55480 and 55482 Vienna Line Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-49/25 regarding the Consent Application E69-25 submitted by Teichroeb Exteriors Inc. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E69-25 proposing to create one (1) new residential lot to sever the existing semi- detached dwellings between the common wall, subject to the following conditions and considerations: 1. That the Owner provides an engineered grading, drainage and storm water management plan for each parcel to demonstrate that the lands will drain properly with no negative impacts on the neighbouring lands or the street, to the satisfaction of the Municipality of Bayham; Council Minutes November 20, 2025 5 2. That the Owner provides confirmation with respect to the location of the existing municipal water and sanitary service connections to the severed and retained lands. Should the existing municipal servicing laterals cross the proposed property lines or do not have sufficient clearance, the Owner shall obtain a permit from the Municipality of Bayham for the installation of a new municipal water and sanitary service connection(s) as applicable; 3. That the rear wood deck shown on Parcel “B” is brought into conformity with the Zoning By-law, Section 4.2e) by removing the deck, relocating the deck, or obtaining an approved Minor Variance Application for the existing location of the deck. 4. That the Owner pay fees as required in Municipal By-law No. 2025-007 Cash-in-lieu of Parkland; 5. That the Owner provides a digital copy of a survey of the subject lands; 6. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham, upon the granting of consent. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of McGarry re GST/HST for New Homes B. City of Brantford re Provincial Support of the Ontario Airport Capital Assistance Program C. Watson & Associates re Bill 60 D. Lake Erie Source Protection Region re Notice of Consultation – Draft Update to the Long Point Source Protection Plan and Assessment Report E. Long Point Region Conservation Authority re Media Releases – Conservation Authority Consolidation Announcement F. Long Point Region Conservation Authority re October 1, 2025 Meeting Minutes Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT items 13.1.1 A – F be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-07/25 by Meagan Elliott, Clerk re Social Media Update Moved by: Councillor Froese Seconded by: Councillor Chilcott Council Minutes November 20, 2025 6 THAT Report CL-07/25 re Social Media Update be received for information; AND THAT staff be directed to continue utilizing the corporate website and Voyent Alert as the main sources of online information; AND THAT any amendments required to the social media policy be presented to Council for adoption; AND THAT staff report back to Council with any updates to Social Media use. CARRIED B. Report CAO-45/25 by Thomas Thayer, CAO re Indemnification By-law Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report CAO-45/25 re Indemnification By-law be received for information; AND THAT the Indemnification By-law, being By-law No. 2025-067, be brought forward for Council’s consideration. CARRIED C. Report CAO-46/25 by Thomas Thayer, CAO re Group Benefits Consultant Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-46/25 re Group Benefits Consultant be received for information; AND THAT Council continues with Mosey&Mosey as Bayham’s group benefits provider for the Municipality’s benefits plan. CARRIED 14. BY-LAWS A. By-law No. 2025-067 Being a by-law to provide for the indemnity and defence of members of Council, members of Local Boards, and employees of the Municipality of Bayham against loss or liability incurred while acting on behalf of the Municipality B. By-law No. 2025-068 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and PK Construction Inc. for the Bayham (Straffordville) Community Centre Expansion Works C. By-law No. Z818-2025 Being a by-law to amend By-law No. Z456-2003 – Weber Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese Council Minutes November 20, 2025 7 THAT By-law Nos. 2025-067, 2025-068 and Z818-2025 be read a first, second, and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the Council do now rise to enter into an “In Camera” Session at 8:50 p.m. to discuss: A. Confidential Item re Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Staffing) B. Confidential Item re Labour relations, employee negotiations (Compensation) CARRIED 16.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Council do now rise from the “In Camera” Session at 9:10 pm and report on Confidential Item re Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Staffing) and Confidential Item re Labour relations, employee negotiations (Compensation) CARRIED Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Confidential Item re Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Staffing) be received for information; AND THAT staff proceed as directed. CARRIED Council Minutes November 20, 2025 8 Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations (Compensation) AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-069 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confirming By-law No. 2025-069 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 9:11 p.m. CARRIED MAYOR CLERK