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Home My WebLink AboutOctober 02, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, October 2, 2025 7:00 p.m. The October 2, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT FIRE CHIEF CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON THOMAS THAYER *via Zoom MEAGAN ELLIOTT MARGARET UNDERHILL STEVE ADAMS HARRY BARANIK 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3_ REVIEW OF ITEMS NOT LISTED ON AGENDA 4_ ANNOUNCEMENTS Councillor Chilcott reminded residents that the Bayham Historical Society is hosting an awareness presentation on Lyme Disease on Saturday, October 4, 2025 at 2 pm at the Edison, Vienna and Area Museum. Chief Baranik reminded Council that Fire Prevention Week runs from October 5 - 11, 2025. The 2025 Fire Prevention Week theme is "Charge into Fire Safety: Lithium -Ion Batteries in Your Home". The fire stations will have open houses at the following times: Straffordville Station: Tuesday, October 7, 2025 from 7:00 pm to 8:30 pm Port Burwell Station: Wednesday, October 8, 2025 from 6:00 pm to 8:00 pm 5. PRESENTATIONS Council Minutes October 2, 2025 6. DELEGATIONS A. Darren Schembri re Backyard Hens Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the delegation from Darren Schembri re Backyard Hens be received for information. CARRIED B. Kristen Young re Responsible Hen Keeping Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the delegation from Kristen Young re Responsible Hen Keeping be received for information. CARRIED Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT staff be directed to report back with information and the associated changes to allow Backyard Hens in residential areas. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 18, 2025 B. Statutory Planning Meeting held September 18, 2025 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Meeting of Council held on September 18, 2025 and the minutes from the Statutory Planning Meeting held September 18, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM One (1) member of the public spoke to item 13.1.1 H. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT I Council Minutes 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council October 2, 2025 A. Report PS-09/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re Quotation Award RFQ 25-02 2025-2030 Supply and Stacking of Winter Sand Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report PS-09/25 re Quotation Award — RFQ 25-02 — 2025-2030 Supply and Stacking of Winter Sand be received for information; AND THAT the contract for 2025-2030 Supply and Stacking of Winter Sand be provided to Johnston Bros. Ltd. in accordance with their quotation submission in the amount of $17.98 + HST per tonne; AND THAT the appropriate by-law to enter into an agreement with Johnston Bros. Ltd for the provision of 2025-2030 Supply and Stacking of Winter Sand be brought forward for Council's consideration. CARRIED 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application COA-07/25 Wiebe Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT item 12.1.1 A be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-39/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-12/25 Coblentz and Stoll 53609 Eden Line II Council Minutes Moved by: Councillor Froese Seconded by: Councillor Chilcott October 2, 2025 THAT Report DS-39/25 regarding the Coblentz rezoning application ZBA-12/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 18, 2025 associated with this application, there was one oral presentation by the appointed agent and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in North Part Lots 1 and 2 Concession 8, municipally identified as 53609 Eden Line, from Agricultural (Al) Zone to Site -specific Agricultural (A1-54) Zone to permit the construction of an Additional Residential Unit (ARU) and attached garage requiring the following provisions: * Section 4.59 e) to permit an ARU with a Maximum Gross Floor Area that is 50% (88.4m2 or 951.5 ft2 in size excluding garage) of the primary dwelling unit (176.5 m2 or 1,900 ft2 in size), whereas Section 4.59 e) states the maximum gross floor area, per additional residential unit, shall not exceed 40% (70.6 m2 or 760 ft2) of the gross floor area of the primary dwelling unit; and * Section 4.59 f) to permit an ARU located 140 metres (459 ft.) from the primary dwelling unit, whereas Section 4.59 f) requires an ARU to be located within 40 metres (131.2 ft) of the primary dwelling unit. AND THAT Zoning By-law No. Z815-2025 be presented to Council for enactment CARRIED B. Report DS-40/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Zoning Amendment ZBA-21/25 Municipality of Bayham Residential Maximum Building Height Regulations Zone R1 and R2 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-40/25 regarding Residential Maximum Building Height Regulations be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 18, 2025 associated with this application, there was one oral presentation by a resident and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; Council Minutes October 2, 2025 AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by increasing the Maximum Building Height from 7.0 metres to 8.0 metres in Sections 10.5 and 11.6; AND THAT Zoning By-law No. Z816-2025 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Bonfield re Canada Post Labour Dispute and Impact on Municipal Communications B. Township of Woolwich re Bill C-61 First Nations Clean Water Act C. City of Dryden re Water Safety Education D. Municipality of Brighton re Political Sphere in Canada E. Joint Board of Management re June 18, 2025 Meeting Minutes F. Joint Board of Management re July 30, 2025 Meeting Minutes G. Elgin County re Economic Development Fall Newsletter H. James Hicks re SCC Expansion Vote Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT items 13.1.1 A — H be received for information. XTIRTOWD 13.1.2 Requiring Action 13.2 Reports to Council 14. BY-LAWS A. By-law No. 2025-058 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Johnston Bros. Ltd. for supply and stacking of winter sand B. By-law No. Z815-2025 Being a by-law to amend By-law No. Z456-2003 — Coblentz C. By-law No. Z816-2025 Being a by-law to amend By-law No. Z456-2003 — Municipality of Bayham r} Council Minutes Moved by: Deputy Mayor Weisler Seconded by. Councillor Chilcott October 2, 2025 THAT By-law Nos. 2025-058, Z815-2025 and Z816-2025 be read a first, second and third time and finally passed. MWITHRIM 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Procedural Motion re October 9, 2025 Special Agenda Moved by: Councillor Froese Seconded by. Deputy Mayor Weisler THAT the sections of Delegations and Open Forum be included in the October 9, 2025 Special Meeting of Council agenda. CARRIED 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise to enter into an "in Camera" Session at 7:47 p.m. to discuss: A. Confidential Item re Labour relations, employee negotiations (Compensation) B. Confidential Item re Personal matters about an identifiable individual; labour relations, employee negotiations (Human Resources) ... 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" Session at 8:32 pm and report on Confidential Item re Labour relations, employee negotiations (Compensation) and Confidential Item re Personal matters about an identifiable individual; labour relations, employee negotiations (Human Resources). Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott 6 Council Minutes October 2, 2025 THAT Confidential Item re Labour relations, employee negotiations (Compensation) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Confidential Item re Personal matters about an identifiable individual; labour relations, employee negotiations (Human Resources) be received for information; AND THAT staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-059 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2025-059 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:33 p.m. CARRIED 7 MAYOR CLERK 7