HomeMy WebLinkAboutSeptember 18, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, September 18, 2025
7:00 p.m.
7:30 p.m. Statutory Planning Meeting — 2 Applications
The September 18, 2025 Council Meeting was held using hybrid technologies via Zoom
and livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
STAFF PRESENT:
ED KETCHABAW
RAINEY WEISLER
DANFROESE
SUSAN CHILCOTT
TIMOTHY EMERSON
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott announced that the Straffordville Community Committee is hosting a dance at
the Straffordville Community Centre on Saturday, September 20, 2025.
Councillor Chilcott also noted that breakfasts at the Vienna Masonic Lodge are beginning again
this Sunday, September 21, 2025.
5. PRESENTATIONS
A. Mat Vaughan re Elgin County Centralized Planning Services
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the presentation from Mat Vaughan re Elgin County Centralized Planning Services be
received for information;
Council Minutes
September 18, 2025
AND THAT staff be directed to report back to Council in Q4 of 2025 with further information
on transitioning to centralized Planning Services.
CARRIED
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held September 4, 2025
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the minutes from the Regular Meeting of Council held September 4, 2025 be approved
as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Zoning By-law Amendment ZBA-21/25 Municipality of Bayham
B. Notice of Public Meeting re Zoning By-law Amendment ZBA-12/25 Coblentz & Stoll
C. Notice of Public Meeting re Minor Variance COA-07/25 Wiebe
D. Notice of Passing re Zoning By-law Amendment ZBA-19/25 Bonney & Cadman
Moved by: Councillor Froese
Council Minutes
Seconded by: Councillor Chilcott
THAT items 12.1.1 A — D be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
September 18, 2025
A. Municipality of Bluewater re Closure of Before and After School Programs
B. Township of Larder Lake re Extension of Certification Deadlines under Ontario Regulation
343/22
C. Long Point Region Conservation Authority re July 2, 2025 Meeting Minutes
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — C be received for information.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CL-06/25 by Meagan Elliott, Clerk re IT Procurement
The Council Meeting recessed at 7:17 pm to address a technological issue. The Council
Meeting resumed at 7:21 pm.
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report CL-06/25 re IT Procurement be received for information;
AND THAT identified devices be procured through Zouling Technologies under Capital Item
No. GG-06;
AND THAT any overages to the procurement of required devices and implementation of
Office 365 under Capital Item No. GG-06 be funded from Working Capital.
CARRIED
B. Report CAO-38-25 by Thomas Thayer, CAO re Extension to Site Plan Agreement — Phil
Mauer and Associates 56954 Eden Line SPA-03/23
Council Minutes
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
September 18, 2025
THAT Report CAO-38/25 re Extension to Site Plan Agreement — Phil Mauer and
Associates/M.G. Leasing Inc. — 56954 Eden Line, Eden (Application No. SPA-03/23) be
received for information.
CARRIED
The Council Meeting recessed for a Statutory Planning Meeting at 7:30 pm.
The Council Meeting resumed at 7:47 pm.
14. BY-LAWS
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
A. Long Point Region Conservation Authority Board Appointment
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council of the Municipality of Bayham accepts Rainey Weisler's resignation from
the Long Point Region Conservation Authority Board;
AND THAT Mayor Ed Ketchabaw be appointed as Deputy Mayor Weisler's replacement on
the Long Point Region Conservation Authority Board for the remainder of the term;
AND THAT this resolution be forwarded to the Township of Malahide for approval and
subsequently to Long Point Region Conservation Authority for information.
CARRIED
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-057 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Confirming By-law No. 2025-057 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Council Minutes September 18, 2025
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 7:51 p.m.
,OVA :101:�:
MAYOR CLERK