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HomeMy WebLinkAboutOctober 02, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, October 2, 2025 7:00 p.m. The October 2, 2025 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS A. Darren Schembri re Backyard Hens B. Kristen Young re Responsible Hen Keeping 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 18, 2025 B. Statutory Planning Meeting held September 18, 2025 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Agenda October 2, 2025 2 A. Report PS-09/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re Quotation Award RFQ 25-02 2025-2030 Supply and Stacking of Winter Sand 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application COA-07/25 Wiebe 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-39/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-12/25 Coblentz and Stoll 53609 Eden Line B. Report DS-40/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Zoning Amendment ZBA-21/25 Municipality of Bayham Residential Maximum Building Height Regulations Zone R1 and R2 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Bonfield re Canada Post Labour Dispute and Impact on Municipal Communications B. Township of Woolwich re Bill C-61 First Nations Clean Water Act C. City of Dryden re Water Safety Education D. Municipality of Brighton re Political Sphere in Canada E. Joint Board of Management re June 18, 2025 Meeting Minutes F. Joint Board of Management re July 30, 2025 Meeting Minutes G. Elgin County re Economic Development Fall Newsletter H. James Hicks re SCC Expansion Vote 13.1.2 Requiring Action 13.2 Reports to Council 14. BY-LAWS A. By-law No. 2025-058 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Johnston Bros. Ltd. for supply and stacking of winter sand B. By-law No. Z815-2025 Being a by-law to amend By-law No. Z456-2003 – Coblentz Council Agenda October 2, 2025 3 C. By-law No. Z816-2025 Being a by-law to amend By-law No. Z456-2003 – Municipality of Bayham 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Procedural Motion re October 9, 2025 Special Agenda 16.1 In Camera A. Confidential Item re Labour relations, employee negotiations (Compensation) B. Confidential Item re Personal matters about an identifiable individual; labour relations, employee negotiations (Human Resources) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-059 Being a by-law to confirm all actions of Council 18. ADJOURNMENT ResponsibleHen-Keeping Food Securityand Nutrition -a backyard hen can produce around 200-300 eggs per year -Studies show home-raised eggs often contain less cholesterol, more omega-3 fatty acids, and higher levels of vitamins A and E EnvironmentalBenefits -chickens can divert a significant portion of food waste from landfills -chicken waste produces nitrogen-rich manure which reduces chemical use in gardens -chickens eat pests such as ticks, slugs, and beetles CommunityEngagement -neighbourhoods with backyard chickens report increased community interaction -Neighbours share eggs, compost, and advice Smell? -manure cleaned regularly and composted does not create odor problems Noise? -Hens are relatively quiet, her cluck is quieter than a dog barking -Roosters crow and many townships ban them Health and Disease? -public health agencies in Canadian cities that permit hens have found no link between backyard flocks and community disease outbreaks CommConc CommonConcerns And whatabout rats andpests? -proper feed storage prevents rodents - same as with bird feeders or compost -when heavy equipment digs into the ground existing rat populations are displaced and forced to look for new shelter Bylaws NeighbouringCounties andMunicipalities haveAdopted -use of a licensing and permit system -a modest cap of hens and roosters prohibited -time and confinement rules ie. all hens in their coop from 9pm-6am -coop and run size limits -manure storage rules and containment -periodic review - clause to revisit the bylaw after a certain number of years to adjust based on observed complaints In Conclusion, Backyard Hens... -promote local, sustainable food -supports education and community engagement -are low-risk with smart regulations THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 18, 2025 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 2 Applications The September 18, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced that the Straffordville Community Committee is hosting a dance at the Straffordville Community Centre on Saturday, September 20, 2025. Councillor Chilcott also noted that breakfasts at the Vienna Masonic Lodge are beginning again this Sunday, September 21, 2025. 5. PRESENTATIONS A. Mat Vaughan re Elgin County Centralized Planning Services Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Mat Vaughan re Elgin County Centralized Planning Services be received for information; Council Minutes September 18, 2025 2 AND THAT staff be directed to report back to Council in Q4 of 2025 with further information on transitioning to centralized Planning Services. CARRIED 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 4, 2025 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Meeting of Council held September 4, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Zoning By-law Amendment ZBA-21/25 Municipality of Bayham B. Notice of Public Meeting re Zoning By-law Amendment ZBA-12/25 Coblentz & Stoll C. Notice of Public Meeting re Minor Variance COA-07/25 Wiebe D. Notice of Passing re Zoning By-law Amendment ZBA-19/25 Bonney & Cadman Moved by: Councillor Froese Council Minutes September 18, 2025 3 Seconded by: Councillor Chilcott THAT items 12.1.1 A – D be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipality of Bluewater re Closure of Before and After School Programs B. Township of Larder Lake re Extension of Certification Deadlines under Ontario Regulation 343/22 C. Long Point Region Conservation Authority re July 2, 2025 Meeting Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – C be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-06/25 by Meagan Elliott, Clerk re IT Procurement The Council Meeting recessed at 7:17 pm to address a technological issue. The Council Meeting resumed at 7:21 pm. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CL-06/25 re IT Procurement be received for information; AND THAT identified devices be procured through Zouling Technologies under Capital Item No. GG-06; AND THAT any overages to the procurement of required devices and implementation of Office 365 under Capital Item No. GG-06 be funded from Working Capital. CARRIED B. Report CAO-38-25 by Thomas Thayer, CAO re Extension to Site Plan Agreement – Phil Mauer and Associates 56954 Eden Line SPA-03/23 Council Minutes September 18, 2025 4 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-38/25 re Extension to Site Plan Agreement – Phil Mauer and Associates/M.G. Leasing Inc. – 56954 Eden Line, Eden (Application No. SPA-03/23) be received for information. CARRIED The Council Meeting recessed for a Statutory Planning Meeting at 7:30 pm. The Council Meeting resumed at 7:47 pm. 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Long Point Region Conservation Authority Board Appointment Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council of the Municipality of Bayham accepts Rainey Weisler’s resignation from the Long Point Region Conservation Authority Board; AND THAT Mayor Ed Ketchabaw be appointed as Deputy Mayor Weisler’s replacement on the Long Point Region Conservation Authority Board for the remainder of the term; AND THAT this resolution be forwarded to the Township of Malahide for approval and subsequently to Long Point Region Conservation Authority for information. CARRIED 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-057 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confirming By-law No. 2025-057 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Council Minutes September 18, 2025 5 Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 7:51 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 18, 2025 7:30 p.m. A. Proposed Zoning By-law Amendment ZBA-12/25 Coblentz/Stoll 53609 Eden Line B. Proposed Zoning By-law Amendment ZBA-21/25 Municipality of Bayham The September 18, 2025 Public Planning Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT ABSENT: TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL PUBLIC ATTENDEES A: JESSE FROESE PUBLIC ATTENDEES B: SUSANNE SCHLOTZHAUER APPLICATION A 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:30 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Proposed Zoning By-law Amendment ZBA-12/25 Coblentz/Stoll 53609 Eden Line THE PURPOSE of this By-law Amendment is to rezone the subject property from Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to permit the construction of an Additional Residential Unit (ARU) and attached garage on the property, which requires the following provisions: 2 • Section A1-XX to permit an ARU with a maximum GFA of 50% of the Primary Dwelling (88.4m² excluding garage), whereas Section 4.59 e) states the maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit; and • Section A1-XX to permit an ARU located 140m from the primary dwelling unit, whereas Section 4.59 f) requires an ARU to be located within 40 metres of the primary dwelling unit. The subject property is known as 53609 Eden Line, south side, and east of Springer Hill Road. THE EFFECT of this By-law is to permit a new Additional Residential Unit, with an attached garage, that exceeds the Maximum Gross Floor Area and Maximum Distance from the Primary Dwelling for an ARU. 5. PUBLIC PARTICIPATION Jesse Froese, agent, summarized the application and noted he is available for any questions. 6. CORRESPONDENCE No correspondence. 7. OTHER BUSINESS No other business. 8. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-12/25 is now complete at 7:34 p.m. CARRIED APPLICATION B 9. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:34 pm. 10. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 11. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 12. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT 3 B. Proposed Zoning By-law Amendment ZBA-21/25 Municipality of Bayham THE PURPOSE of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone by amending Sections 10.5 and 11.6 of Municipality of Bayham’s Zoning By-law to permit a Maximum Building Height of eight metres (8.0m) whereas a Maximum Building Height of seven metres (7.0m) is currently permitted. The subject properties are all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. THE EFFECT of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. 13. PUBLIC PARTICIPATION Susanne Schlotzhauer, resident, spoke in opposition of the current proposed amendment noting that the residential building height should be raised to 10.5 meters to be similar to other Ontario municipalities of similar size. Schlotzhauer does not believe that the reasoning for 8 meters has proper planning justification and the municipality should be mitigating fire suppression issues separately. 14. CORRESPONDENCE No correspondence. 15. OTHER BUSINESS No other business. 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-21/25 is now complete at 7:47 p.m. CARRIED MAYOR CLERK REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: October 2, 2025 REPORT: PS-09/25 SUBJECT: QUOTATION AWARD – RFQ 25-02 – 2025-2030 SUPPLY AND STACKING OF WINTER SAND BACKGROUND The Municipality has a Roads Maintenance Agreement (RMA) with Elgin County as adopted by By- law No. 2023-080. Each year, municipal staff carry out winter maintenance activities on local municipal roads in addition to fulfilling the obligations outlined in the RMA with the County of Elgin. The RMA includes the expectation that the Municipality of Bayham will maintain all designated County road allowances in accordance with the Ontario Minimum Maintenance Standards. On average, staff utilize approximately 1,200 tonnes of a sand/salt mixture annually for winter road maintenance. This figure represents a five-year average and reflects the combined application on both Municipality of Bayham roads and County of Elgin roads. The usage data is documented and submitted annually in the Salt Management Report provided to the County of Elgin. On September 5, 2025, RFQ 25-02 – Supply and Stacking of Winter Sand was sent to four contractors as follows:  Johnston Bros. Ltd.  Waterford Group  J-AAR Construction  Livingston Excavating DISCUSSION RFQ 25-02 was issued on September 5, 2025 and closed on September 22, 2025 at 1 pm. Only one quote was received:  Johnston Bros. Ltd. $17.98 per tonne The scope of the RFQ includes the supply and delivery of sand to the municipal yard, the mixing of the sand with salt at a specified mixture ratio, and the stacking of the mixed material within the municipal sand dome. This process is typically completed annually in preparation for the winter season. This activity has been carried out in seven of the last ten years. As of the current date, the sand dome is empty and will require approximately 2,000 to 2,200 tonnes of mixed material to be fully replenished for the 2025–2026 winter season. Under the terms of the previous agreement, the annual cost to supply, mix, and stack the required winter sand averaged $15,389.00 over a five-year period. Looking ahead to the next agreement term, staff anticipate an average annual cost increase of $6,187.00, resulting in a projected annual average of approximately $21,576.00. This represents a 37 percent increase over the five-year period. The term of the agreement will be in effect from November 2025 - December 31, 2030, with the option for additional one-year extensions at mutually agreed-upon terms. Staff recommend proceeding with the quotation results and utilize Johnston Bros. Ltd. Staff will adjust operating expenditures accordingly to reflect the increased costing. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable RECOMMENDATION 1. THAT Report PS-09/25 re Quotation Award – RFQ 25-02 – 2025-2030 Supply and Stacking of Winter Sand be received for information; 2. AND THAT the contract for 2025-2030 Supply and Stacking of Winter Sand be provided to Johnston Bros. Ltd. in accordance with their quotation submission in the amount of $17.98 + HST per tonne; 3. AND THAT the appropriate by-law to enter into an agreement with Johnston Bros. Ltd for the provision of 2025-2030 Supply and Stacking of Winter Sand be brought forward for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works| Chief Administrative Officer Drainage Superintendent REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: October 2, 2025 REPORT: DS-39/25 FILE NO. C-07 / D13.COBL Roll # 3401-000-005-00510 SUBJECT: Rezoning Application ZBA-12/25 Coblentz and Stoll 53609 Eden Line Draft Zoning By-law No. Z815-2025 BACKGROUND Agent Jesse Froese submitted a zoning amendment application on behalf of owners Matthew and Mervin Coblentz, Raymond, Mathew and Kevin Stoll to rezone their property at 53609 Eden Line, south side and east of Springer Hill Road. The lands are designated as ‘Agricultural’, on Schedule ‘A1’ Land Use of the Municipality of Bayham Official Plan. The lands are currently zoned ‘Agricultural (A1)’ Zone in Schedule ‘A’ Map No. 4 in Zoning By-law No. Z456-2003. The purpose of this By-law Amendment is to rezone the subject property from Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-54)’ Zone to permit the construction of a detached accessory building for an Additional Residential Unit (ARU) with an attached garage on the property, which requires the following provisions:  Section 4.59 e) to permit an ARU with a Maximum Gross Floor Area that is 50% (88.4m² or 951.5 ft2 in size excluding garage) of the primary dwelling unit (176.5 m2 or 1,900 ft2 in size), whereas Section 4.59 e) states the maximum gross floor area, per additional residential unit, shall not exceed 40% (70.6 m2 or 760 ft2) of the gross floor area of the primary dwelling unit; and  Section 4.59 f) to permit an ARU located 140 metres (459 ft.) from the primary dwelling unit, whereas Section 4.59 f) requires an ARU to be located within 40 metres (131.2 ft) of the primary dwelling unit. The effect of this By-law is to permit a new ARU, with an attached garage, that exceeds the Maximum Gross Floor Area and Maximum Distance from the Primary Dwelling for an ARU. The public meeting was held on September 18, 2025 with only the appointed agent in attendance and no public written comments have been received since the public meeting Staff Report DS-39/25 Coblentz 2 DISCUSSION Agency comments were received from Southwestern Public Health (SWPH) notifying that they have no objection to the application and Long Point Region Conservation Authority (LPRCA) advising the proposed ARU is not within the regulated area so the development would not require a permit from their office, however, they continue to regulate the area around the Little Jerry Creek and its tributary watercourses on the property and recommend they be contacted prior to any future development on the lands. The planner’s memorandum included with this Report, dated September 24, 2025, reviews the application and provides that it conforms to the Bayham Official Plan and meets the general intent and purpose of the Zoning By-law. Staff and planner concur the rezoning application meets the policies and recommend approval to change the zoning on the parcel from Agricultural (A1) to Site-specific Agricultural (A1-54) Zone to permit the construction of a detached accessory building for an ARU. Draft Zoning By-law No. Z815-2025 is presented for consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS: 1. Rezoning Application ZBA-12/25 Coblentz 2. Planning Justification Report, dated July 17, 2025, prepared by Pillon Abbs Inc. 3. Arcadis Memorandum, dated September 24, 2025 4. Agency Correspondence: a. LPRCA, dated August 29, 2025 b. SWPH, dated September 2, 2025 5. Draft Zoning By-law No. Z815-2025 RECOMMENDATION THAT Report DS-39/25 regarding the Coblentz rezoning application ZBA-12/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 18, 2025 associated with this application, there was one oral presentation by the appointed agent and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in North Part Lots 1 and 2 Concession 8, municipally identified as 53609 Eden Line, from Agricultural (A1) Zone to Site-specific Agricultural (A1-54) Zone to permit the construction of an Additional Residential Unit (ARU) and attached garage requiring the following provisions:  Section 4.59 e) to permit an ARU with a Maximum Gross Floor Area that is 50% Staff Report DS-39/25 Coblentz 3 (88.4m² or 951.5 ft2 in size excluding garage) of the primary dwelling unit (176.5 m2 or 1,900 ft2 in size), whereas Section 4.59 e) states the maximum gross floor area, per additional residential unit, shall not exceed 40% (70.6 m2 or 760 ft2) of the gross floor area of the primary dwelling unit; and  Section 4.59 f) to permit an ARU located 140 metres (459 ft.) from the primary dwelling unit, whereas Section 4.59 f) requires an ARU to be located within 40 metres (131.2 ft) of the primary dwelling unit. AND THAT Zoning By-law No. Z815-2025 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0A7 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date September 24th, 2025 From Jeff Henry, RPP, MCIP Project No 3026140 - 994 cc Subject Jesse Froese (Agent) - Application for Zoning By-law Amendment ZBA-12-25, 53609 Eden Line Background 1. We have completed a review of the application for a Zoning By-law Amendment submitted by Jesse Froese on behalf of Matthew Coblentz, Mervin Coblentz, Raymond Stoll, Matthew Stoll and Kevin Stoll, owners of the subject property identified as 53609 Eden Line, south side, and east of Springer Hill. The applicant is requesting a Zoning By-law Amendment to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-54)’ Zone to permit the development of a detached Additional Residential Unit (ARU), seeking relief from the following provisions: • Section 4.59.e) to permit an ARU with a Maximum Gross Floor Area that is 50% (88.4 m2 or 951.5 ft2 in size) of the primary dwelling unit whereas 40% is required; and, • Section 4.59.f) to permit an ARU that is located 140 metres (459 ft) from the primary dwelling unit, whereas 40.0 metres (131 ft) is required. 2. The owners have indicated that the proposed ARU is intended to provide an additional dwelling for family members, with separate private sanitary and water services. 3. The lands are currently designated as ‘Agriculture’ in Schedule ‘A1’: Land Use of the Municipality of Bayham Official Plan. The lands are currently zoned ‘Agricultural (A1)’ in Schedule ‘A’, Map No. 4 in Zoning By-law No. Z456-2003. Subject Property and Surrounding Area 4. The subject property has a lot area of approximately 32 hectares (79.8 acres), estimated lot frontage of 354 metres (1,161 feet), and is irregular in shape. The subject property is actively farmed by the owners, with wooded areas to the east and north-west areas of the property. To the west of the property runs ‘Little John Creek’, which is regulated by the Long Point Region Conservation Authority. ARCADIS MEMORANDUM Municipality of Bayham – January 7th, 2025 2 5. The subject property consists of an existing single-detached dwelling on private services; with a gross floor area of 176.5 m2 (1,900ft2). There are a number of other accessory buildings including a horse barn, cattle barn, storage barn and storage sheds all within a cluster along the north (front) of the property. These buildings will all remain as-is. 6. The location of the proposed ARU is further to the east of the property, within a grassed area separated from the farm building cluster by trees. 7. There are two existing accesses along Eden Line which continue to be used to access the subject property and proposed ARU. A new access is not proposed, nor required for the proposed ARU. 8. The subject property is predominantly surrounded by agricultural uses, including some with livestock; with various wooded area to the immediate south, east and west. The proposed detached ARU is not impacted by any natural features. Public Comments 9. A statutory Public Meeting was held on September 18th, 2025, and no written or verbal feedback from the public was received. Agency Comments 10. The subject property is partly regulated by the LPRCA. As such comments were requested and received on the application. The LPRCA Resource Planner confirmed that an EIS was not required as part of the application as no wetlands are located on the property. However, as the property is subject to flooding and erosion hazards associated with Litte John Creek, any development within the regulation limit would require a permit. The proposed ARU as detailed on the Site Plan is not located within the current regulation limit. 11. The Municipal Building Officer was asked to comment and had no concerns with this application. 12. An MDS Study (type I) was requested as the proposed ARU will be a new dwelling within an agricultural area that includes livestock on other lands. The MDS Study submitted by Pillon Abbs Inc. included livestock at 53726 Eden Line (north of the subject property). The setback calculated is 81 metres from the existing barn at 53726 Eden Line. The proposed ARU is beyond this setback. Provincial Planning Statement (PPS) 13. PPS policy 4.3.2.5 provides the following related to additional residential units in a prime agricultural area: Where a residential dwelling is permitted on a lot in a prime agricultural area, up to two additional residential units shall be permitted in accordance with provincial guidance, provided that, where two additional residential units are proposed, at least one of these additional residential units is located within or attached to the principal dwelling, and any additional residential units: ARCADIS MEMORANDUM Municipality of Bayham – January 7th, 2025 3 a) comply with the minimum distance separation formulae; b) are compatible with, and would not hinder, surrounding agricultural operations; c) have appropriate sewage and water services; d) address any public health and safety concerns; e) are of limited scale and are located within, attached, or in close proximity to the principal dwelling or farm building cluster; and f) minimize land taken out of agricultural production. Lots with additional residential units may only be severed in accordance with policy 4.3.3.1.c 14. Comment: As reviewed in more detail below, the proposed ARU is consistent with PPS policy 4.3.2.5 except that the ARU is not located within, attached, or in close proximity to the principal dwelling or farm building cluster. For greater clarity, the proposed location is separated from the farm building cluster by a wooded area. The submitted Planning Justification Report notes that the location of the ARU was based on the following site context: a) The location of the existing dwelling is very busy as the children at the main dwelling use the gravel driveway for play, and the horses are tied there, so the Applicant thought it would be safer to locate the ARU at the location near the other unused driveway. b) There is an active horse barn and pasture to the west of the house. c) The drain for the septic tank is to the west of the house. d) Forested area to the north and East of the house. e) The area does see flooding during the spring. Based on our review, the lands within close proximity to the principal dwelling are not suitable for siting an ARU. There is also limited area within the farm building cluster, with the available building cluster area being used for storage and being adjacent to a livestock barn (cattle). Notwithstanding that there is no MDS I criteria for new ARUs on a property with an existing livestock barn and given provincial land use objectives to facilitate the provision of additional housing, in our opinion it is reasonable to provide separation of the new sensitive use from the farm building cluster provided its location is otherwise in conformity with all other PPS criteria, subject to the Municipal Official Plan. Municipality of Bayham Official Plan 15. The subject lands are currently designated as ‘Agriculture’ in Schedule ‘A1’: Land Use of the Municipality of Bayham Official Plan. As per Section 2.1.1.2 of the Official Plan, all types, sizes, and intensities of agricultural uses and normal farm practices will be permitted and encouraged in the ‘Agriculture’ designation. A single-detached ARCADIS MEMORANDUM Municipality of Bayham – January 7th, 2025 4 dwelling supported by accessory buildings is also permitted in this land use designation. 16. Comment: The proposed ARU will support the existing single-detached dwelling that is to remain on the subject property and provide additional living space for the family who farm the lands. It is our opinion that proposed ARU that has a floor area of 88.4 m2 (951.5 ft2) will still maintain the general intent and purpose of the Official Plan, being the low-rise nature and built form of the ARU within the ‘Agricultural’ designation. The overall size and massing of the building will not have significant impacts to the neighbouring lots based on the location, as well as it’s size relative to the 32 hectares (79.8 acres) of the subject property. 17. The proposed ARU will be located outside of the cultivated agricultural lands and will not require any woodland removal, thus protecting the existing agricultural lands, as directed by Provincial policy and the Official Plan. 18. Section 2.1.12 of the Official Plan provides policy direction with respect to ARUs in the ‘Agricultural’ land use designation. ARUs are permitted where a single- detached dwelling exists. Further, ARUs within the ‘Agricultural’ land use designation shall not be used for seasonal farm labour as intended in the supplementary farm dwelling policies of the Official Plan. 19. Comment: The applicant is proposing one (1) detached ARU where a single- detached dwelling is permitted and currently exists on the subject property. The proposed ARU will not be used for seasonal farm labour. As per the applicant, the owners have indicated the proposed ARU is intended to provide an additional dwelling area for their family. 20. Section 4.7.1 of the Official Plan provides additional policy direction with respect to ARUs, outlining specific criteria. Up to one (1) ARU may be permitted within a single detached dwelling or accessory building on such lots where the lot is on private water and sewer services. Further, the following criteria must be met: a) The exterior building or site changes to permit the additional residential unit shall maintain the general form and architectural character of the building where possible. Additional on-site parking shall be required. b) A maximum of one (1) connection to existing private and\or municipal sewage and water services shall be available to service the accessory residential unit(s) ancillary to the primary dwelling unit, to the satisfaction of the Municipality and the Southwestern Public Health as required. c) The additional residential unit shall be incidental to the primary permitted residential use, and can be located within the primary residential building or an ancillary structure in accordance to the Planning Act, as amended. ARCADIS MEMORANDUM Municipality of Bayham – January 7th, 2025 5 21. Comment: The subject property is currently on private servicing and permits one (1) ARU. Based on the building and elevation plans provided by the applicant, it is our opinion that the proposed ARU maintains the general form and architectural character of the existing single-detached dwelling and surrounding agricultural area. Parking will also be available for the proposed ARU. The proposed ARU will require private servicing connections, which will be addressed at the Building Permit Application stage should Council approve this Zoning By-law Amendment. The ARU is also considered “incidental to the primary permitted residential use”, although the ARU will have a floor area of 88.4 m2 (951.5 ft2), while the primary dwelling unit has a floor area of 176.5 m2 (1,900ft2); it is still smaller (50%) than the primary dwelling. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application conforms to the Bayham Official Plan. Municipality of Bayham Zoning By-law 22. The subject property is currently zoned ‘Agricultural (A1)’ in Schedule ‘A’, Map No. 4 in Zoning By-law No. Z456-2003. As per Section 4.59, an ARU is permitted as-of-right on the subject property, as a single-detached dwelling exists on the subject property. Further, as per Section 5.2 of the Zoning By-law, the ‘A1’ Zone permits accessory uses. 23. As per the recent Housekeeping Zoning By-law Amendment (By-law Z789-2024) approved by Council on September 5, 2024, Section 4.59 of the Zoning By-law outlines the regulations pertaining to ARUs as follows: a) An additional residential unit, either within the primary dwelling or in a detached accessory building, shall be connected to approved private and\or municipal water and sewer services where such services are available, to the satisfaction of the Municipality and Southwestern Public Health; Comment: To be addressed at the Building Permit Application stage, should Council approve this Zoning By-law Amendment. New private services are proposed. b) A maximum of one (1) additional residential unit shall be permitted on a lot where partial or private water and sewer services are available; Comment: The applicant is only proposing one (1) ARU, as the subject property is on private water and sewer services. c) A maximum of two (2) additional residential unit shall be permitted on a lot where full municipal water and sewer services are available; Comment: Not applicable, as full water and sewer services are not available. ARCADIS MEMORANDUM Municipality of Bayham – January 7th, 2025 6 d) A maximum of one (1) additional residential unit shall be permitted in a detached accessory building and all zoning regulations for an accessory building shall be complied with; Comment: The applicant is proposing only one (1) ARU in an accessory building on the subject property. The ARU is in compliance with the accessory building regulations. e) The maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit, except that an additional residential unit may occupy the whole of a basement of a primary dwelling; Comment: The proposed ARU is 50% the size (88.4 m2 or 951.5 ft2) of the primary dwelling unit (176.5 m2 or 1,900ft2), whereas 40% (70.6 m2 or 760 ft2) is required, thus exceeding the maximum requirement. The intent of this regulation is to ensure an ARU remains smaller and subordinate to the primary dwelling in order to maintain its accessory nature. It is our opinion that the proposed size of the ARU is appropriate and meets the general intent and purpose of the Zoning By-law, as the ARU will still be smaller and subordinate to the primary dwelling. In other words, the ARU remains accessory to the primary dwelling unit, as it will not dominate the existing primary dwelling unit on the subject property. f) An additional residential unit shall be located within 40 metres of the primary dwelling unit; Comment: The proposed ARU is located 140 metres from the primary dwelling unit, thus exceeding the maximum requirement of 40.0 metres. The intent of this regulation is to ensure the proposed ARU is located within close proximity of the existing buildings/structures on the subject property in accordance with the criteria in the PPS. Based on the PPS review in paragraphs 13-14 of this memo, it is our opinion that the proposed location is appropriate and meets the general intent of the Zoning By-law, as the proposed ARU will be located outside of the cultivated agricultural lands and outside LPRCA regulated lands, while not in conflict with existing septic beds. g) An additional residential unit shall not be permitted within a farm building, such as barns, greenhouses, stables and driving sheds, or a building used for an on- farm diversified use; Comment: The proposed ARU will not be located in a farm building. h) A minimum of one (1) parking space shall be provided per additional residential unit, and all zoning regulations for parking shall be complied with; and ARCADIS MEMORANDUM Municipality of Bayham – January 7th, 2025 7 Comment: The applicant is providing a minimum of one (1) parking space for the proposed ARU. i) The additional residential unit shall meet all the requirements of the Ontario Building Code and Ontario Fire Code and requires an approved Building Permit to establish the additional residential unit. Comment: To be addressed at the Building Permit Application stage, should Council approve this Zoning By-law Amendment. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application meets the general intent and purpose of the Bayham Zoning By- law. Conclusion and Recommendations 24. Based on our review, Arcadis has no objection to the requested Zoning By-law Amendment Application to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-54)’ Zone to permit the development of a detached accessory building for an ARU, seeking relief from the following provisions: • Section 4.59.e) to permit an ARU with a Maximum Gross Floor Area that is 50% (88.4 m2 or 951.5 ft2 in size) of the primary dwelling unit (176.5 m2 or 1,900ft2 in size), whereas 40% (70.6 m2 or 760 ft2) is required; and, • Section 4.59.f) to permit an ARU that is located 140 metres (459 ft) from the primary dwelling unit, whereas 40.0 metres (131.2 ft) is required. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RPP, MCIP Consulting Planner to the Municipality of Bayham Municipality of Bayham August 29, 2025 56169 Heritage Line Straffordville, ON N0J 1Y0 Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review the application ZBA-12-25 and can provide the following comments based on LPRCA’s plan review responsibilities for the Municipality of Bayham’s consideration. It is staff’s understanding that the submitted application will add a site-specific provision to the property’s existing agricultural zoning to permit the construction of an ARU. Delegated Responsibility from the Minister of Natural Resources, Chapter 5.2 of the Provincial Planning Statement, 2024 Conservation Authorities have been delegated responsibilities from the Ministry of Natural Resources to represent the provincial interests regarding natural hazards encompassed by Chapter 5.2 of the Provincial Planning Statement, 2024 (PPS). The overall intent of Chapter 5.0 - Protecting Public Health and Safety of the PPS is to reduce the potential public cost and/or risk to Ontario’s residents from natural or human-made hazards. As such, “development shall be directed away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage, and not create new or aggravate existing hazards.” The application is subject to the following subsections of Chapter 5.2 of the Provincial Planning Statement: 5.2.2 Development shall generally be directed, in accordance with guidance developed by the Province (as amended from time to time), to areas outside of: b) hazardous lands adjacent to river, stream and small inland lake systems which are impacted by flooding hazards and/or erosion hazards; 5.2.3 Development and site alteration shall not be permitted within: c) areas that would be rendered inaccessible to people and vehicles during times of flooding hazards, erosion hazards and/or dynamic beach hazards, unless it has been demonstrated that the site has safe access appropriate for the nature of the development and the natural hazard; LPRCA staff can advise that the application is consistent with Section 5.2.2 b) and 5.2.3 c) of the Provincial Planning Statement, 2024. Permitting under Ontario Regulation 41/24 The subject lands are partially regulated by Long Point Region Conservation Authority under Ontario Regulation 41/24. Permission from this office is required prior to any development within the regulated area as defined in the Conservation Authorities Act. Development is defined as: • the construction, reconstruction, erection or placing of a building or structure of any kind, • any change to a building or structure that would have the effect of altering the use or potential use of the building or structure, increasing the size of the building or structure or increasing the number of dwelling units in the building or structure, • site grading, or • the temporary or permanent placing, dumping or removal of any material, originating on the site or elsewhere (Ontario Regulation 41/24). Based on the site plan provided as part of the application, the proposed ARU would not be within LPRCAs regulated so the development would not require a permit from our office. LPRCA will continue to regulate varying distances around Little Jerry Creek and its tributary watercourses on the property and recommend we be contacted prior to any potential future development on the lands. Please feel free to reach out for any further questions related to this matter. Braedan Ristine, Resource Planner Long Point Region Conservation Authority 519-842-4242 | planning@lprca.on.ca www.swpublichealth.ca St. Thomas Site Administrative Office 1230 Talbot Street St. Thomas, ON N5P 1G9 Woodstock Site 410 Buller Street Woodstock, ON N4S 4N2 September 2, 2025 Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville ON N0J 1Y0 T: 519-866-5521 Ext 2 Planning F: 519-866-3884 munderhill@bayham.on.ca Dear Margaret Underhill RE: Bayham - Notice of Public Meeting ZBA-12/25 Coblentz/Stoll This letter acknowledges receipt of Bayham - Notice of Public Meeting Zoning Amendment of August 29, 2025, with reference to the above premises/property. Public Health reviews these applications using the best available evidence regarding land use planning, zoning, and health protection. A review of the application provides the following: ( ) 1. The application contains information that Public Health is not able to comment on. (X) 2. Public Health has no objection to the content of the application as it currently stands. ( ) 3. Public Health provides the attached letter for comments on the application. Please note that items marked with an “X” are applicable to this application as it currently stands. Should there be amendments to the application, please forward them to Public Health for further assessment. Sincerely, Ganeet Kaur Robert Northcott Public Health Inspector Health Promoter Environmental Health Built Environment and Healthy Public Policy Disclaimer: These comments are provided by Southwestern Public Health (SWPH) at the request of the municipality with the decision-making power over this land use planning/zoning application. SWPH is not a decision maker on this application and its comments are made solely regarding SWPH’s role as a public body with an interest in the potential public health impacts of this application and for no other purpose. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z815-2025 COBLENTZ BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A, Map 4” by changing the zoning symbol on the lands from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-54)’ Zone, which lands are outlined in heavy solid lines and marked “A1-54” on Schedule “A, Map 4” to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.12 Exceptions – Agricultural (A1) Zone by adding the following clauses:   5.12.54.1 Defined Area   A1-54 as shown on Schedule “A, Map 4” to this By-law.  5.12.54.2 Regulations for an Additional Residential Unit (ARU) Notwithstanding the provisions of Sections 4.59 e) and 4.59 f) of this By-law, the following shall apply: a. Maximum GFA of 50% of the Primary Dwelling (88.4m² excluding garage) b. To permit an ARU located 140m from the primary dwelling unit 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 2nd Day of October 2025. READ A THIRD TIME AND FINALLY PASSED THIS 2nd Day of October 2025. ____________________________ ___________________________ MAYOR CLERK REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: October 2, 2025 REPORT: DS-40/25 FILE NO. C-07 / D13.ZBA SUBJECT: Zoning Amendment ZBA-21/25 Municipality of Bayham Residential Maximum Building Height Regulations Zone R1 and R2 Draft Zoning By-law No. Z816-2025 BACKGROUND At the July 17, 2025 meeting, Council received Report DS-19/25 re Residential Maximum Building Height Regulations and passed the following motion: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-19/25 regarding Residential Maximum Building Height Regulations be received for information; AND THAT Council amend Zoning By-law No. Z456-2003 Sections 10.5 and 11.6, Maximum Building Height regulations to increase the height to 8 meters. The Municipality initiated a zoning amendment application ZBA-21/25 to amend Sections 10.5 and 11.6 Maximum Building Height in Zoning By-law No. Z456-2003 with a Notice of Public Meeting circulated on August 27, 2025. The public meeting was held on September 18, 2025. The purpose of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone by amending Sections 10.5 and 11.6 of Municipality of Bayham’s Zoning By-law to permit a Maximum Building Height of eight metres (8.0m) whereas a Maximum Building Height of seven metres (7.0m) is currently permitted. The subject properties are all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. The effect of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. Staff Report DS-40/25 ZBA Building Height 2 DISCUSSION As directed by Council, the zoning amendment application has moved through the process with the public meeting having no written public submissions and one oral presentation by Ms. Susanne Schlotzhauer in opposition to the 8.0 metre maximum height and recommending the approval of a 10.5 metre maximum height in the R1 and R2 Zones. Staff and planner can support Council’s direction to increase residential building height in the R1 and R2 Zones in accordance with the planner’s memorandum, dated September 24, 2025 and attached to this Report. The draft zoning by-law is presented for consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Arcadis Memorandum, dated September 24, 2025 2. Draft Zoning By-law No. Z816-2025 RECOMMENDATION THAT Report DS-40/25 regarding Residential Maximum Building Height Regulations be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 18, 2025 associated with this application, there was one oral presentation by a resident and no written public submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by increasing the Maximum Building Height from 7.0 metres to 8.0 metres in Sections 10.5 and 11.6; AND THAT Zoning By-law No. Z816-2025 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0A7 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date Sept. 24th, 2025 From Jeff Henry, RPP, MCIP Project No 1013 cc Subject Municipality of Bayham Zoning By-law Amendment ZBA-21/25, Village Residential 1 (R1) & Village Residential 2 (R2) Background 1. On July 17th, 2025, Municipality of Bayham Council adopted the following motion: Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-19/25 regarding Residential Maximum Building Height Regulations be received for information; And that council amend zoning by-law no z456-2003 sections 10.5 and 11.6 maximum building height regulations to increase the height to 8 metres. 2. Arcadis has prepared a draft By-law for Council’s consideration to implement the above noted Council direction, which is to increase the maximum building height in the Village Residential 1 (R1) zone and Village Residential 2 (R2) zone from 7.0 metres to 8.0 metres. 3. Arcadis has completed a limited review of the regulatory change in the context of the Village Residential and Multi-Unit Residential policies of the Municipality of Bayham Official Plan and the Planning Act authority to regulate maximum building height through the Zoning By-law. Except where specifically noted, Arcadis has not prepared a land use planning opinion on the application, recognizing that Council has directed that this Zoning By-law Amendment be prepared. Subject Property and Surrounding Area 4. The subject lands for the purpose of the proposed regulatory change all lands zoned Village Residential 1 (R1) and Village Residential 2 (R2) in Zoning By-law Z456-2003. These lands are entirely within the Settlement Areas of Straffordville (Schedule F), Vienna (Schedule H), and Port Burwell (Schedule I) and are ARCADIS MEMORANDUM Municipality of Bayham – August 12th, 2025 2 surrounded by the full range of uses found within the aforementioned Settlement Areas or, where at the boundary of the Settlement Area, adjacent agricultural lands. Public Comments 5. A statutory Public Meeting was held on September 18th, 2025. Verbal feedback was received from Ms. Susanne Schlotzhauer, who offered the following comments: • Disagreed with 8.0 m limit, requesting 10.5 m limit consistent with HR Zone and other municipalities • The limit is unreasonable, and the Municipality is the only one with such a limit • The limit prevents development of two-storey homes without the cost of a minor variance • There is no land use planning justification for the height restriction • That regulating maximum building heights contravenes Bill 17 • That the limit is not based on sound land use planning but on the advice of Fire Chief based on ladder height restrictions 6. Comment: The proposed increase in maximum permitted building height is in accordance with direction provided by the Municipality of Bayham Council on July 17th, 2025. As reviewed later in this memo, the Municipality has the authority to regulate the maximum permitted building height through the Zoning By-law. Agency Comments 7. The application was circulated to all relevant agencies and departments. No written or verbal feedback was received. Municipality of Bayham Official Plan 8. The subject lands are generally designated as ‘Residential’ or ‘Multi-Unit Residential’ in Schedules ‘B’, ‘C’, and ‘D’ of the Municipality of Bayham Official Plan. As per Sections 4.5.2 and 4.5.3 of the Official Plan, a range of residential uses are permitted with direction that such uses be compatible with adjacent and surrounding land uses. 9. Comment: The proposed increase in maximum building height is consistent with the permitted residential uses and compatible with the existing low-rise built form of the noted Settlement Areas. Municipality of Bayham Zoning By-law 10. The application proposes a minor increase in the permitted maximum building height from 7.0 metres to 8.0 metres for lands zoned Village Residential 1 (R1) and Village Residential 2 (R2). ARCADIS MEMORANDUM Municipality of Bayham – August 12th, 2025 3 11. The ability to regulate maximum building height through the Zoning By-law is provided through Section 34(1).4 of the Planning Act, which states (emphasis added): Zoning by-laws 34 (1) Zoning by-laws may be passed by the councils of local municipalities: … Construction of buildings or structures 4. For regulating the type of construction and the height, bulk, location, size, floor area, spacing, character and use of buildings or structures to be erected or located within the municipality or within any defined area or areas or upon land abutting on any defined highway or part of a highway, and the minimum frontage and depth of the parcel of land and the proportion of the area thereof that any building or structure may occupy. 12. Comment: The Municipality is permitted to regulate building height through the Zoning By-law. Council has determined that a minor increase to the existing regulation to 8.0 metres from 7.0 metres is appropriate. In our opinion, Council can regulate maximum building height in this manner under the Planning Act. Conclusion 13. Based on our review, Arcadis is of the opinion that the Municipality of Bayham Council has the authority to regulate the maximum permitted building height and to amend the Zoning By-law to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone by amending Sections 10.5 and 11.6 of Municipality of Bayham’s Zoning By-law to permit a Maximum Building Height of eight metres (8.0m) whereas a Maximum Building Height of seven metres (7.0m) is currently permitted. 14. Should Municipality of Bayham Council wish to adopt such an amendment, the appropriate planning instrument has been prepared. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RPP, MCIP Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE  MUNICIPALITY OF BAYHAM  BY-LAW NO. Z816-2025  MUNICIPALITY OF BAYHAM BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED   WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;   THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:  1. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 10.5 – Maximum Building Height and Section 11.6 – Maximum Building Height by replacing “7.0 metres” with “8.0 metres”. THIS By-law comes into force:   a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or  b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.    READ A FIRST TIME AND SECOND TIME THIS 2nd DAY OF OCTOBER, 2025 READ A THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF OCTOBER, 2025 _______________________________________ ____________________________________ MAYOR CLERK THE TOWNSHIP OF WOOLWICH BOX 158, 24 CHURCH ST. W. ELMIRA, ONTARIO N3B 2Z6 TEL. 519-669-1647 / 1-877-969-0094 COUNCIL/CAO/CLERKS FAX 519-669-1820 PLANNING/ENGINEERING/BUILDING FAX 519-669-4669 FINANCE/RECREATION/FACILITIES FAX 519-669-9348 September 26, 2025 Prime Minister Right Hon. Mark Carney Office of the Prime Minister 80 Wellington Street Ottawa, Ontario K1A 0A2 Right Honorable Prime Minster: RE: Resolution Passed by Woolwich Township Council – Bill C-61First Nations Clean Water Act This letter is to inform you that the Council of the Township of Woolwich passed the following resolution at their meeting held on September 23, 2025: WHEREAS in December 2023, the Minister of Indigenous Services introduced house government bill C-61: An Act respecting water, source water, drinking water, wastewater and related infrastructure on First Nation lands also known as the First Nations Clean Water Act; and WHEREAS in an open letter to Members of Parliament on December 12, 2024, the Assembly of First Nations (AFN) called on all Members of Parliament to prioritize the advancement of Bill C-61, calling it “a step toward addressing the long-standing water issues faced by First Nations”; and WHEREAS Bill C-61 was not passed into law before Parliament was prorogued on January 6, 2025; and WHEREAS Minister of the Environment, Conservation and Parks Todd McCarthy has been unclear on Ontario’s position on this legislation, identifying Bill C-61 as a potential piece of legislation that would “undermine competitiveness” and “delay project development” before apologizing for any confusion and clarifying the need to “bring clean drinking water to First Nations communities, while also bringing the kind of regulatory certainty that attracts investment in businesses and communities”; and WHEREAS Prime Minister Mark Carney and Indigenous Services Minister Mandy Gull-Masty have indicated the Canadian government’s support for introducing legislation like Bill C-61 in the fall of 2025; and WHEREAS as of September 2025, Indigenous Services Canada data shows that while 93 long-term drinking water advisories have been lifted, since November 2 “Proudly remembering our past; Confidently embracing our future.” 2015, 37 long-term drinking water advisories remain active, including in 27 communities in Ontario; and NOW THEREFORE be it resolved that the Council of the Township of Woolwich: 1.Calls on the Government of Canada and the Minister of IndigenousServices to reintroduce legislation to ensure First Nations have the right to clean and safe drinking water in the Fall of 2025 in the same form as Bill C- 61; 2.Calls on the Government of Ontario and the Minister of the Environment,Conservation and Parks to support this important Federal legislation; and 3.Directs staff to forward this resolution to the Prime Minister, Minister ofIndigenous Services, Premier of Ontario, Minister of the Environment,Conservation and Parks, Assembly of First Nations and all Municipalities in Ontario. Should you have any questions, please contact Alex Kirchin, by email at akirchin@woolwich.ca or by phone at 519-669-6005. Yours truly, Jeff Smith Municipal Clerk Corporate Services Township of Woolwich cc. Hon. Mandy Gull-Masty, Minister of Indigenous Services Hon. Todd J. McCarthy, Minster of Environment, Conservation and Parks Hon. Doug Ford, Premier of Ontario Assembly of First Nations All Municipalities in Ontario WVflincii-i rON Date:September 15,2025 Moved By: Seconded By: Whereas Canadian governments at all levels are structured by and derive the?legitimacy from democratic principles,practices,and norms;( And Whereas many countries around the world are experiencing increased political polarization and hostility,shifts toward authoritarianism,and the undermining of democratic norms; And Whereas incivility and hostility increasingly define the political sphere in Canada at every level of government,but particularly in systems with political parties; And Whereas this hostile political climate drives lower democratic participation,including low voter turnout and fewer and less diverse political candidates,resulting in a lopsided and unhealthy democracy; And Whereas poor political health undermines the ability of democratic institutions to exercise effective leadership and overcome the unprecedented challenges of the 21 century; And Whereas elections are one of the most central and participatory parts of Canadian democratic systems; And Whereas numerous studies,including those by Parliamentary committees,have identified our First Past the Post electoral system as driving increasing polarization and declines in voter participation,and have recommended some form of proportional representation; And Whereas electoral reform enjoys broad public support,with a majority of polling respondents who identify with every major party supporting change in the way that they vote; Therefore Be It Resolved that the Municipality of Brighton call upon the provincial and federal governments to enact electoral reform,adopting proportional systems in which every vote counts and polarization is diminished,in order to safeguard and empower Canadian democracy; Councillor Wheek Resolution No.COU-2025 iLl And Be ItFurther Resolved that this motion be circulated to Prime Minister Mark Carney, Premier Doug Ford,and all Ontario municipalities. Carried Mayor Brian Ostrander Couricillor Anne Butwell Councillor Hannah MacAusland Councillor Emily Rowley Councillor Bobbi Wright Defeated D For Deputy Mayor Ron Anderson Against Abstain Absent coi Recorded Vote For Clerks Use Only Recorded vote called by: Carried Defeated I Clerk’s Initials Councillor ]eff Wheeldon Total 11.1. Joint Board of Management Minutes Aylmer Area Secondary Water Supply System & Port Burwell Area Secondary Water Supply System June 18, 2025 – 1:00p.m. Malahide Council Chambers 51221 Ron McNeil Line, Springfield The Joint Board of Management met at the Springfield & Area Community Services Building, at 51221 Ron McNeil Line, Springfield, at 1:00p.m. The following were present: Board Members: Municipality of Central Elgin – Norman Watson Town of Aylmer – Pete Barbour Township of Malahide – Chester Glinski Absent: Municipality of Bayham - Tim Emerson Staff: Township of Malahide – Sam Gustavson, Jason Godby, Adam Boylan, and Allison Adams Municipality of Bayham – Thomas Thayer and Ed Roloson Municipality of Central Elgin – Alex Piggott (1) Call to Order Pete Barbour is appointed chair and the meeting is called to order at 1:03p.m. (2) Disclosure of Pecuniary Interest None. (3) Adoption of Minutes of Previous Meeting(s) Moved by: Norman Watson Seconded by: Chester Glinski THAT the minutes of the Aylmer Area Secondary Water Supply System Joint Board of Management meeting held on March 19, 2025 be approved as presented. Carried Moved by: Chester Glinski Seconded by: Norman Watson THAT the minutes of the Port Burwell Area Secondary Water Supply System Joint Board of Management meeting held on March 19, 2025 be approved as presented. Carried (4) Reports - AASWSS-25-05- 2025 OCWA First Quarter Operations Report Moved by: Norman Watson Seconded by: Chester Glinski THAT Report No. AASWSS-25-05 entitled “2025 OCWA First Quarter Operations Report” be received. Carried - PBASWSS-25-05- 2025 OCWA First Quarter Operations Report Moved by: Norman Watson Seconded by: Chester Glinski THAT Report No. PBASWSS-25-05 entitled “2025 OCWA First Quarter Operations Report” be received. Carried - AASWSS-25-06 – 2024 Draft Financial Statements & Year End Report Moved by: Chester Glinski Seconded by: Norman Watson THAT the 2024 Audited Financial Statements be received; AND THAT the Chair be authorized to sign all required audit-related correspondence from Graham, Scott, Enns LLP on behalf of the AASWSS Board; AND THAT the Aylmer Area Secondary Water Supply System 2024 surplus be transferred to the Capital Replacement Reserve. Carried - PBASWSS-25-06 - 2024 Draft Financial Statements & Year End Report Moved by: Norman Watson Seconded by: Chester Glinski THAT the 2024 Audited Financial Statements be received; AND THAT the Chair be authorized to sign all required audit-related correspondence from Graham, Scott, Enns LLP on behalf of the PBASWSS Board; AND THAT the Port Burwell Area Secondary Water Supply System 2024 surplus be transferred to the Capital Replacement Reserve. Carried - AASWSS-25-07 – Board Governance Moved by: Chester Glinski Seconded by: Norman Watson THAT Report No. AASWSS-25-07 entitled “Board Governance” be received for information; AND THAT the attached draft letter be approved for issuance to the Town of Aylmer on behalf of the Board. Carried (5) Correspondence Member Watson noted that Central Elgin would also be providing a letter of support to be included in the submission package. Moved by: Norman Watson Seconded by: Chester Glinski That the correspondence items be noted and filed. 1. Township of Malahide – Letter of Support for Joint Health and Safety Water Stream (HSWS) Application for Rehabilitation of the Port Burwell Area Secondary System Transmission Main – Recommended for signing at Malahide Township Council Meeting – June 19, 2025 2. Municipality of Bayham – Letter of Support – Bayham’s Participation in a Joint Health and Safety Water Stream (HSWS) Application for Rehabilitation of the Port Burwell Area Secondary System Transmission Main 3. Fire Chiefs – Letter of Support - Municipal Housing Infrastructure Program (MHIP) - Health and Safety Water Stream Infrastructure Fund 4. Rob Flack M.P.P. Elgin-Middlesex-London – Support for joint application under the Municipal Housing Infrastructure Program (MHIP) - Health and Safety Water Stream for the Port Burwell Area Secondary Water Supply System(PBASWSS). 5. Southwestern Public Health – Letter of Support for Health and Safety Water Stream (HSWS) 6. Ministry of the Environment, Conservation and Parks - Letter of Support – Health and Safety Water Infrastructure Fund (HSWS) 7. Andrew Lawton, M.P. Elgin-St.Thomas-London South - Provincial Health and Safety Water Stream—Port Burwell Area Secondary Water Supply System Carried (6) New Business - Review and Approval of PBASWSS Draft Letter of Support for Joint MHIP-HSWS Grant Application Moved by: Norman Watson Seconded by: Chester Glinski THAT the Port Burwell Area Secondary Water Supply System Joint Board of Management supports Malahide’s participation in a joint application to the Municipal Housing Infrastructure Program – Health and Safety Water Stream (MHIP-HSWS) for the rehabilitation of the Port Burwell Area Secondary Water Supply System’s transmission main on Nova Scotia Line; AND FURTHER THAT the Board be authorized to sign a Letter of Support for the grant application. Carried Director Godby provided an update on the RFP for the preliminary engineering design, noting that the process closes on July 4th. He emphasized the importance of awarding the contract without delay to allow work to begin promptly. A meeting will be scheduled for the end of July at the call of the Chair, with availability dates to be circulated. (7) Adjournment Moved by: Norman Watson Seconded by: Chester Glinski Joint Board of Management Minutes Aylmer Area Secondary Water Supply System & Port Burwell Area Secondary Water Supply System July 30, 2025 - 1 :00p.m. Malahide Council Chambers 51221 Ron McNeil Line, Springfield The Joint Board of Management met at the Springfield & Area Community Services Building, at 51221 Ron McNeil Line, Springfield, at 1 :00p.m. The following were present: Board Members: Municipality of Central Elgin -Norman Watson Township of Malahide -Chester Glinski Municipality of Bayham -Tim Emerson Staff: Township of Malahide -Sam Gustavson, Jason Godby, and Allison Adams Municipality of Bayham -Thomas Thayer and Ed Roloson (1)Call to Order Norman Watson is appointed chair and the meeting is called to order at 1 :07p.m. (2)Disclosure of Pecuniary Interest None. (3)Adoption of Minutes of Previous Meeting(s) None. (4)ReQ.orts -PBASWSS-25-10 -Award of Engineering Services for the PBASWSS TransmissionWatermain Replacement Moved by: Tim Emerson Seconded by: Chester Glinski THAT Report No. PBASWSS-25-10 entitled "Award of Engineering Services for the PBASWSS Transmission Watermain Replacement" be received; AND THAT the Board of Management for Port Burwell Area Secondary Water Supply System direct the staff of the Administering Municipality to enter into an agreement with Stantec Consulting Ltd. for engineering services for the Port Burwell Area Secondary Water Supply System Transmission Watermain Replacement, as described in Township of Malahide RFP PW-25-08. Carried (5)Adjournment Moved by: Chester Glinski Seconded by: Tim Emerson THAT the Port Burwell Secondary Water Supply System Joint Board of Management adjourn at 1:12p.m. Carried �7�� Board Chrir-N.Watson Clerk -A. Adams As fall settles in, Elgin County continues to build momentum across key areas of economic development. From infrastructure upgrades and business expansion to tourism programs and local success stories, this season brings renewed energy and opportunities for growth. We're proud to support a dynamic business community that continues to innovate, invest, and connect. CONSTRUCTION UPDATE   Interactive Construction Map King Bridge Replacement (CR52) – Ron McNeil Line (CR52) in the Township of Malahide closed to local traffic only between Belmont Road (CR74) and Imperial Road (CR73) with a full closure at East Catfish Creek to allow for the complete replacement of King Bridge. Cofferdam installation underway which will provide protection for the cast-in-place concrete footing on steel H-piles followed by precast components. Substantial completion is anticipated to be October 24th. Gillets Bridge Rehabilitation - Tentatively commencing October 6th – Gillets Bridge located on Sparta Line between Chestnut Grove Road and Pulley Road in the Municipality of Central Elgin, will be closed for rehabilitation until November 28th. Scope of work includes removal and replacement of structural steel members, localized connection repairs, spot painting and roadside safety improvements. The County understands that construction activities can create temporary inconveniences to road users, residents and businesses and therefore develops work activities and project schedules to limit inconveniences where possible. Stay informed at: Municipal 511 COMMUNITY GRANTS   The County of Elgin is now accepting applications for the Grants and Sponsorship Program until February 1, 2026. Charities, non-profits, and volunteer community groups may be eligible to receive up to $2,000 in funding to support local programs, services, fairs, festivals, or events. For More Information: Email: communitygrants@elgin.ca Call: 519-631-1460 x156 Apply Online Here ECONOMIC DEVELOPMENT & TOURISM INITIATIVES   Hi there! I'm Anne Kleinsteuber, and I’m the new Business Enterprise Facilitator for the County of Elgin. I'm here to support entrepreneurs and business owners by helping navigate challenges, identify opportunities, and connect with the right resources to grow and succeed. Whether you're launching a new venture or looking to expand, I’m always happy to meet, listen, and help however I can. I'm looking forward to working together with you to strengthen our local business community! Email: akleinsteuber@elgin.ca | Phone: 519-631-1460 x199   Fall For Elgin Backroad Adventures Map This fall, discover the beauty of Elgin County like never before! Use our Fall For Elgin Backroad Adventures Map to explore local farms, cozy markets, and festive events across the county. From crisp autumn produce to handmade treasures and family- friendly activities, there’s something waiting around every bend in the road. Grab your map, plan your route, and make unforgettable seasonal memories right here at home. Start Your Adventure!         BUSINESS NETWORKING EVENTS   Cultivating Success: Resilient & Ready a Huge Success! Thank you to everyone who joined us for our business networking event on June 18th at Prim Peony in Dutton Dunwich! We had an evening of delicious wood-fired pizza from The In Home Chef, live music by local talent Connor Wilson, inspiring insights from our guest speakers, and plenty of valuable networking, connection, and community spirit!     Join us for Cultivating Success Fall 2025: Cultivating Success in Small Towns on Wednesday, October 15th from 5:00 - 8:00 p.m. This is a premier networking event celebrating local entrepreneurship and rural economic growth across Elgin County. This year’s event features motivational speaker Richard Peddie, former CEO of Maple Leaf Sports & Entertainment, who will share inspiring insights on leadership and success in small communities. Building on the momentum, Cultivating Success Fall 2025 brings together business leaders, entrepreneurs, and community stakeholders for a day of connection, learning, and opportunity. Register Now!   NEW BUSINESS OPENINGS   Say hello to Port Burwell’s newest family-friendly attraction!Patee'sPatee's Mini PuttMini Putt 32 Robinson Street, Port Burwell Open daily 11 am–9 pm Check out their Facebook Page!     Patee’s Mini Putt, created by local entrepreneur Erica Patenaude, brings 18 holes of fun themed around community history, complete with a replica of the village’s iconic lighthouse at its center. With snacks, drinks, and group rates for schools, parties, and organizations, Patee’s Mini Putt is more than just a game —it’s a celebration of Port Burwell’s charm and a fun new way for all ages to enjoy downtown. Erica, who grew up in Tillsonburg and has long loved spending time in Port Burwell with her kids, saw the need for a family- friendly activity to complement the village’s many dining options. Welcomed warmly by the community and fellow business owners, she is excited to bring something light hearted, unique, and activity-based to the downtown core.     CELEBRATING MILESTONES     Can you bee-lieve it's been 50 Years at Clovermead?Can you bee-lieve it's been 50 Years at Clovermead? Founded in 1975 by Henry Hiemstra, Clovermead began as a small honey operation in a backyard garage. Today, under the leadership of Chris and Christy Hiemstra—third-generation beekeepers—the farm has grown into a thriving family destination. Known for restoring historic buildings and creating interactive outdoor experiences, Clovermead blends tradition with innovation. Now welcoming a fourth generation into the business, the Hiemstra family continues to share their passion for bees, community, and connection. ​Here's to 50 years of sweet success!​Here's to 50 years of sweet success! Address: 11302 Imperial Road, Aylmer Website: clovermead.com Instagram: @clovermead     10 Years of Community, Commitment & Success at DeBackere Farms!​   Dan & Joanna DeBackere and Rick & Jen DeBackere have spent the past 10 years growing more than just vegetables - they've built a community around fresh, local food. Rooted in a second-generation family farm, their passion and hard work have made Debackere Farms a staple in Elgin County.   With produce picked daily, friendly faces, and a commitment to local food, it’s truly a farm market worth celebrating. Congratulations on 10 years! Address: 5680 Sunset Drive, Union Website: debackerefarmmarket.ca Instagram: @debackerefarms   Are You a New Business or ​Celebrating a Milestone? We want to hear your story! Whether you're celebrating a ​grand opening or a major anniversary, reach out to economicdevelopment@elgin.ca to be featured in a future newsletter.   BUSINESS SPOTLIGHT   From Decorating Diva to Dogwood Creek Lifestyles: A Decade of Inspiration For the past 10 years, Pam Wardell has poured her heart, creativity, and entrepreneurial spirit into her business. Originally known as The Decorating Diva, Pam marked her 10-year milestone this spring with an exciting rebrand to Dogwood Creek Lifestyles. The new name reflects her mission of creating calm, inspiring spaces and styles — whether through home décor, fashion, or handcrafted gifts. What began in 2015 as a small home décor shop has grown into a destination drawing visitors from across Ontario. Pam has expanded her store, hosted seasonal events, supported countless fundraisers, and even launched the now-beloved Country Holiday Tour to connect and promote other local businesses. Pam continues to stand out as a one-woman powerhouse, blending passion for design with a deep commitment to her community. Come and discover Pam’s touch of charm atCome and discover Pam’s touch of charm atDogwood Creek Lifestyles today!Dogwood Creek Lifestyles today! Address: 23490 Pioneer Line, Rodney Store Hours: Thurs–Fri 10am–5pm, Sat 10am–4pm & Sun 11am–3pm Phone: 519-785-2312 Facebook: TheDecoratingDiva | Instagram: @dogwoodcreeklifestyles   AWARDS OPPORTUNITY   The Meridian Small Business Big Impact Awards Nominations are open now until October 31st! This year, Meridian is awarding more businesses than ever before: 15 businesses will each receive $10,000 One top winner from each region will move on to a public vote for a chance to win an additional $50,000 grand prize The awards will be distributed regionally — so that means right here in Southern Ontario, three local businesses will each receive $10,000. The prizes are designed to recognize businesses making a real difference — whether through innovation, environmental stewardship, inclusive employment practices, or community support. What’s exciting is that anyone can nominate a business! You don’t have to be a business owner yourself. If you know a business that deserves recognition, you can put their name forward. Nominate Now!   BUSINESS RESOURCES   Turning Big Ideas into Reality: Support From CSBFP Growing a business takes more than ambition — it often takes capital for the tools, space, or equipment that turn ideas into impact. The Canada Small Business Financing Program (CSBFP) shares the risk with lenders, helping startups and growing businesses secure loans for equipment, leased space improvements, or operational expansion. Learn More & Register Today!   The St. Thomas & District Chamber of Commerce and Elgin County Economic Development are proud to support the Ontario Chamber of Commerce’s Seeding Digital Skills Program, that empowers agriculture and food and beverage processing businesses to upskill their workforce with cutting-edge digital twin technology. What is a digital twin? A digital twin is a real-time 3D virtual mirror of your farm or processing facility, letting you test, tweak, and optimize before making costly decisions. Whether you’re a livestock farmer, greenhouse operator, craft brewer, or food/beverage processor, this training gives your team the skills to innovate, reduce waste, and stay competitive in an evolving market. What’s included: · Free 12-month access to Unity’s industry level license, and 12-week training program, with three hours of weekly live instruction (valued at a total of $15,000 USD) · Access to Unity’s learning hub (400+ modules) · Up to $2,000 in stipends to support learner participation · A digital credential upon completion Space is limited—secure your spot to shape the future of food and farming with digital innovation! Reserve Your Spot!   The Ontario Immigrant Nominee Program (OINP) has launched a new Employer Portal, changing the way applications are submitted under the three Employer Job Offer streams: Foreign Worker StreamForeign Worker Stream International Student StreamInternational Student Stream In-Demand Skills StreamIn-Demand Skills Stream This transition to a secure, user-friendly online portal gives employers greater control over the application process, fully replacing the paper-based Application for Approval of an Employment Position (Employer Form). OINP Employer Portal   Elgin County Economic Development & Tourism www.elgincounty.ca Elgin County | 450 Sunset Drive | St. Thomas, ON N5R 5V1 CA Unsubscribe | Update Profile | Constant Contact Data Notice I as a concerned Bayham resident asked a couple of questions on Facebook Friday night. In less than 48 hours had received hundreds of messages and votes to a poll questioning whether Bayham was putting our tax dollars in the right direction. The question of “ Should there be a referendum vote on SCC expansion ?” In a short period of time I received almost 100 likes and comments. Many concerned residents don’t believe that our tax dollars ( from all three levels of government) should fund what started as a $1.5million dollar project, that 4 years later is now at 3-4million dollars, and that number will increase substantially as many things to finish the project have not been included. I posted a poll on three Facebook sites where people can vote and have their say in the comments. The question was whether the municipality should direct our tax dollars to the restoration of our Heritage Lighthouse or spend three times the amount to build a kitchen addition to the town community centre. I have received over 350 votes,shares and comments in a short period of time in favour of the lighthouse and only a handful of people thinking that the 4 million plus tax tax dollar kitchen addition is a good idea. Our community wants to have its say in this matter !!!! Please listen to the taxpayers. Our council is receiving tenders shortly to move forward on the kitchen addition and then council will be voting on it. Because 4 out of 5 members of the council live in the small community where the addition is being proposed. We (Bayham as an entire municipality)do not all see the same dream. Many believe that this a biased move. The Lighthouse was built in 1840 and needs to be protected, properly under its Heritage. Taxpayers want their say. Please Help this council to understand that our money is going in the wrong direction. Please Help. Thank you for listening. James Hicks THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-058 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND JOHNSTON BROS. LTD. FOR SUPPLY AND STACKING OF WINTER SAND WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS RFQ 25-02 being a Request for Quotation for supply and stacking of winter sand was circulated to multiple contractors in the surrounding area on September 5, 2025; AND WHEREAS Council awarded the contract for supply and stacking of winter sand in the amount of $17.98 + HST per tonne to Johnston Bros. Ltd. on October 2, 2025; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Johnston Bros. Ltd. for this service; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by- law between The Corporation of the Municipality of Bayham and Johnston Bros. Ltd. 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF OCTOBER, 2025. ___________________________ _____________________________ MAYOR CLERK Page 1 of 4 THIS AGREEMENT DATED THE 2nd DAY OF OCTOBER, 2025 BETWEEN: The Corporation of the Municipality of Bayham (Hereinafter called the “Municipality” of the First Part and Johnston Bros. Ltd. (Hereinafter called the "Contractor") of the Second Part WHEREAS municipal staff carry out winter maintenance activities on local and county roads; AND WHEREAS Council awarded the contract for supply and winter sand in the amount of $17.98 + HST per tonne to Johnston Bros. Ltd. on October 2, 2025; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1 - General Provisions 1.1 A general description of work is to provide all the labour, equipment and materials required for the supply and stacking of winter sand pursuant to RFQ 25-02. 1.2 In respect of such work and except as otherwise specifically provided, the Contractor, at his own expense, shall provide all and every kind of labour, machinery, plant, structures, roadways and materials necessary for the due execution and completion of all the work set out in this Contract and shall forthwith according to the instructions of the Municipality commence the works and diligently execute the respective portions thereof; and deliver the works complete in every particular to the Municipality within the specified timeline. 1.3 RFQ 25-02 shall form part of this Agreement. 1.4 The Contractor shall be responsible for any damage made to Municipal or private property. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 1.5 The Contractor shall maintain and pay for Comprehensive General Liability Insurance in an amount of not less than two million ($2,000,000.00) naming the Municipality of Bayham as an additional insured in respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A Certificate of Insurance shall be filed with the Municipality upon the signing of the Agreement and be maintained in place for the duration of the agreement. Page 2 of 4 1.6 The Contractor shall agree to fulfil all of his obligations in compliance with the Occupational Health and Safety Act and further agrees to take responsibility for any health and safety violation that may occur. The Contractor shall indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred of paid by the Municipality. 1.7 The contractor shall provide a Certificate from Workplace Safety and Insurance Board indicating that all payments by the Contractor to the WSIB in conjunction with this Agreement have been made and that the Municipality will not be liable to the Board for future payments in connection with the Agreement. The Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or termination of this Agreement. Section 2 – Administration 2.1 This Agreement shall take effect on the 1st day of November, 2025 and shall remain in effect until December 31, 2030 with the option for additional one-year extensions at mutually agreed-upon terms. 2.2 Payment shall be made in accordance with the attached Appendix “A” net thirty (30) calendar days following receipt of invoice. 2.3 The Municipality or Contractor may terminate this Agreement upon forty-five (45) days notice in writing to the other party. Such notice may be mailed by ordinary prepaid mail to the other party, and this Agreement shall terminate on the forty-fifth day following the date of the mailing. 2.4 Any notice required to be given under this Agreement must be in writing to the applicable address set out below: (a) in the case of the Municipality: Municipality of Bayham PO Box 160 56169 Heritage Line Straffordville, ON N0J 1Y0 Office: (519) 866-5521 Email: sadams@bayham.on.ca (b) in the case of the Contractor: Johnston Bros. Ltd. PO Box 220 Bothwell, ON N0P 1C0 Email: johnston1950@hotmail.com 2.4 In construing this Agreement, words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. Page 3 of 4 IN WITNESS WHEREOF the parties have duly executed this Agreement this 2nd day of October, 2025. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2025-058 ) MUNICIPALITY OF BAYHAM ) ) ) _____________________________ ) Mayor ) ) _____________________________ ) Chief Administrative Officer ) WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this 2nd day of October, 2025. In the presence of ) ) ) _______________________ ) ______________________________ Witness: ) Jonhston Bros. Ltd. Page 4 of 4 APPENDIX ‘A’ DESCRIPTION RATE Supply, haul, mix 5% salt and stack sand inside dome $17.98 per tonne plus HST Supply, haul, mix 5% salt and stack sand inside dome if required for winter refill $17.98 per tonne plus HST THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z815-2025 COBLENTZ BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A, Map 4” by changing the zoning symbol on the lands from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-54)’ Zone, which lands are outlined in heavy solid lines and marked “A1-54” on Schedule “A, Map 4” to this By-law, which schedule is attached to and forms part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.12 Exceptions – Agricultural (A1) Zone by adding the following clauses:   5.12.54.1 Defined Area   A1-54 as shown on Schedule “A, Map 4” to this By-law.  5.12.54.2 Regulations for an Additional Residential Unit (ARU) Notwithstanding the provisions of Sections 4.59 e) and 4.59 f) of this By-law, the following shall apply: a. Maximum GFA of 50% of the Primary Dwelling (88.4m² excluding garage) b. To permit an ARU located 140m from the primary dwelling unit 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 2nd Day of October 2025. READ A THIRD TIME AND FINALLY PASSED THIS 2nd Day of October 2025. ____________________________ ___________________________ MAYOR CLERK THE CORPORATION OF THE  MUNICIPALITY OF BAYHAM  BY-LAW NO. Z816-2025  MUNICIPALITY OF BAYHAM BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED   WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;   THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:  1. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 10.5 – Maximum Building Height and Section 11.6 – Maximum Building Height by replacing “7.0 metres” with “8.0 metres”. THIS By-law comes into force:   a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or  b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.    READ A FIRST TIME AND SECOND TIME THIS 2nd DAY OF OCTOBER, 2025 READ A THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF OCTOBER, 2025 _______________________________________ ____________________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-059 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD OCTOBER 2, 2025 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held October 2, 2025 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF OCTOBER, 2025. ____________________________ _____________________________ MAYOR CLERK