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HomeMy WebLinkAboutSeptember 18, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 18, 2025 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 2 Applications The September 18, 2025 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Mat Vaughan re Elgin County Centralized Planning Services 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 4, 2025 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION Council Agenda September 18, 2025 2 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re Zoning By-law Amendment ZBA-21/25 Municipality of Bayham B. Notice of Public Meeting re Zoning By-law Amendment ZBA-12/25 Coblentz & Stoll C. Notice of Public Meeting re Minor Variance COA-07/25 Wiebe D. Notice of Passing re Zoning By-law Amendment ZBA-19/25 Bonney & Cadman 12.1.2 Requiring Action 12.2 Reports to Council 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipality of Bluewater re Closure of Before and After School Programs B. Township of Larder Lake re Extension of Certification Deadlines under Ontario Regulation 343/22 C. Long Point Region Conservation Authority re July 2, 2025 Meeting Minutes 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-06/25 by Meagan Elliott, Clerk re IT Procurement B. Report CAO-38-25 by Thomas Thayer, CAO re Extension to Site Plan Agreement – Phil Mauer and Associates 56954 Eden Line SPA-03/23 14. BY-LAWS 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Long Point Region Conservation Authority Committee Appointment 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-057 Being a by-law to confirm all actions of Council 18. ADJOURNMENT Elgin County Centralized Planning Services Presentation –Bayham What this presentation will cover •Goals of a centralized planning system •Review of Bayham’s planning needs •Costing structure of Planning Services •Discussion Goals of a Centralized Planning sytem Cost effectiveness Internal staff are less expensive than consultants Consistency Planning across the County will become more consistent Similar policy framework Similar planning fees Accountability Centralized leadership and reporting Prioritized service Improved customer experience Review of Bayham planning needs 34 -64 planning applications per year 4 –11 pre-submission consultation meetings per year, and approximately 520 planning enquiries per year Requirement of planning policy work to be done (Zoning By-Law updates) Cost structure of Planning Services and Potential Revenues added 20% overhead Director $115.93 Senior Planner $80.66 Planner $66.94 Junior planner $66.20 Planning Admin $50.03 Forms of compensation Hourly billing Questions? THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 4, 2025 7:00 p.m. The September 4, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott noted that there is a spaghetti dinner fundraiser at the Copper Mug on Wednesday, September 10, 2025 in support of Eric Rhame who is the son of Amy Rhame, a firefighter from the Straffordville Station. Deputy Mayor Weisler reminded residents that September 7 – 13 is suicide prevention month. Clerk Meagan Elliott noted that the application form for the Tree Program is now open and that the registration date for the September bulk garbage pick-up is Tuesday, September 9, 2025. Mayor Ketchabaw reminded residents that with school starting to be extra cautious while travelling on the roads. 5. PRESENTATIONS 6. DELEGATIONS Council Minutes September 4, 2025 2 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held August 21, 2025 B. Statutory Planning Meeting held August 21, 2025 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held August 21, 2025 and the minutes from the Statutory Planning Meeting held August 21, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION A. Councillor Chilcott re Speeding Enforcement on County Roads Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler WHEREAS the safety and well-being of residents and road users in the Municipality of Bayham is of utmost concern to Council; AND WHEREAS excessive vehicle speeds along County roads have raised concerns from local residents regarding pedestrian safety, noise, and increased risk of accidents; AND WHEREAS traffic counters were recently installed on Plank Road in Eden by the County of Elgin to monitor traffic volumes and vehicle speeds; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham formally requests the County of Elgin to: 1. Review and analyze the data collected from the traffic counters placed on Plank Road in Eden; 2. Forward the data to the Elgin OPP Detachment Board for enforcement action; 3. Initiate discussions with all Local Municipal Partners on traffic concerns on County roads; and 4. Explore mitigation strategies including automated enforcement options, possibly as a pilot program across the County of Elgin. BE IT FURTHER RESOLVED THAT any reports and resolutions on this topic be forwarded to the Municipality of Bayham for information. CARRIED Council Minutes September 4, 2025 3 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-17/25 Dujardin B. Notice of Passing re Zoning By-law Amendment ZBA-18/25 Vyn C. Notice of Adoption re Official Plan Amendment 40 Dujardin D. Notice of Adoption re Official Plan Amendment 41 Vyn E. Notice of Public Meeting re Zoning By-law Amendment ZBA-21/25 Municipality of Bayham F. Notice of Public Meeting re Zoning By-law Amendment ZBA-12/25 Coblentz & Stoll Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A – F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-37/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-19/25 Bonney & Cadman 13540 Bayham Drive Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-37/25 regarding the Bonney Cadman rezoning application ZBA-19/25 be received for information; Council Minutes September 4, 2025 4 AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meetings held August 21, 2025 associated with this application, there were no attendees and no oral or written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Concession 10 & 11 Part Lots 21 and 22 at 13540 Bayham Drive from ‘Site-specific Agricultural (A1-49)’ Zone to a ‘Site-specific Agricultural (A1-53)’ Zone to permit the development of a detached accessory building (pool house) containing an ARU, seeking relief from the following provisions:  Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more   Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40%  AND THAT Zoning By-law No. Z814-2025 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipality of Tweed re Sustainable Waste Management in Ontario B. City of Kingston re Heritage Property Insurance Rates C. County of Oxford re Thames Valley District School Board Moved by: Councillor Emerson Seconded by: Councillor Froese THAT items 13.1.1 A – C be received for information. CARRIED 13.1.2 Requiring Action A. John Regan re Method of Voting Council Minutes September 4, 2025 5 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the correspondence from John Regan re Method of Voting be received for information. CARRIED 13.2 Reports to Council A. Report CL-05/25 by Meagan Elliott, Clerk re 2026 Council Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CL-05/25 re 2026 Council Schedule be received for information; AND THAT Council approves the 2026 Council Schedule. CARRIED B. Report CAO-36/25 by Thomas Thayer, CAO re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-36/25 re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy be received for information; AND THAT Council approves the Asset Management Plan Financial Strategy to fund the municipality’s core and non-core assets; AND THAT the Asset Management Plan Financial Strategy be posted to the municipal website and provided to the Ministry to satisfy the 2025 requirements of O.Reg 588/17; AND THAT consideration be made as part of the annual budgeting process to ensure sufficient capital funding is available to implement the Financial Strategy. CARRIED 14. BY-LAWS A. By-law No. 2025-055 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Franklin Construction for repairs to the Straffordville Community Park storage buildings B. By-law No. Z814-2025 Being a by-law to amend By-law No. Z456-2003 – Bonney & Cadman Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson Council Minutes September 4, 2025 6 THAT By-law Nos. 2025-055 and Z814-2025 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 7:30 p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) CARRIED 16.2 Out of Camera Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” Session at 8:32 pm and report on Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources). CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) be received for information; AND THAT Staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-056 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Froese Council Minutes September 4, 2025 7 THAT Confirming By-law No. 2025-056 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:33 p.m. CARRIED MAYOR CLERK ZBA-21/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: MUNICIPALITY OF BAYHAM LOCATION: MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Municipality of Bayham has provided direction to proceed with a Zoning By-law Amendment (ZBA-21/25). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, September 18th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone by amending Sections 10.5 and 11.6 of Municipality of Bayham’s Zoning By-law to permit a Maximum Building Height of eight metres (8.0m) whereas a Maximum Building Height of seven metres (7.0m) is currently permitted. The subject properties are all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. THE EFFECT of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 4:30 p.m. on Wednesday September 10th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Zoning By-law Amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of August 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-12-25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: JESSE FROESE (AGENT FOR COBLENTZ/STOLL) LOCATION: 53609 EDEN LINE, NORTH HALL TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-12-25). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, September 18th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to permit the construction of an Additional Residential Unit (ARU) and attached garage on the property, which requires the following provisions: • Section A1-XX to permit an ARU with a maximum GFA of 50% of the Primary Dwelling (88.4m² excluding garage), whereas Section 4.59 e) states the maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit; and • Section A1-XX to permit an ARU located 140m from the primary dwelling unit, whereas Section 4.59 f) requires an ARU to be located within 40 metres of the primary dwelling unit. The subject property is known as 53609 Eden Line, south side, and east of Springer Hill Road. THE EFFECT of this By-law is to permit a new Additional Residential Unit, with an attached garage, that exceeds the Maximum Gross Floor Area and Maximum Distance from the Primary Dwelling for an ARU. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 4:30 p.m. on Wednesday, September 10th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of August 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca CAO-07/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: KRISTI WIEBE LOCATION: 55861 THIRD STREET, STRAFFORDVILLE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (CAO-07/25). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on September 18th, 2025, at 6:45 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to grant relief from the following Zoning By-law regulations; to recognize a deficient Lot Area for an existing Lot; and for the conversion of an existing accessory garage building to a single-detached dwelling on the subject property located at 55861 Third Street, south side, east of Short Street in the Village of Straffordville: 1) Section 10.3 to permit a Lot Area of 809.4 square metres, whereas 900 square metres is required for a Lot in Straffordville with sanitary services, and; 2) Section 10.10 to permit a Rear Yard Depth of 5.26 metres; whereas 7.0 metres is required. THE EFFECT of this variance is to permit an existing accessory building to be converted into a single detached dwelling that is permitted in the Village Residential (R1) Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 12:00 Noon on September 11th, 2025, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 5th day of September 2025. Village of Straffordville Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-19/25 PLANNING ACT NOTICE OF THE PASSING OF A ZONING BY-LAW BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: BRYAN BONNEY & DANA CADMAN LOCATION: 13540 BAYHAM DRIVE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z814-2025 on the 4th day of September, 2025 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of all or part of this By-law by filing with the Clerk of the Municipality of Bayham either via the OLT e-file service (first-time users will need to register for a My Ontario Account) at https://olt.gov.on.ca/e-file-service by selecting the Municipality of Bayham as the Approval Authority or by mail to the Municipality of Bayham at the address listed below no later than 4:30 p.m. on 25th day of September, 2025. The filing of an appeal after 4:30 p.m., in person or electronically, will be deemed to have been received the next business day. The appeal fee of $1,100 can be paid online through e-file or by certified cheque/money order to the Minister of Finance, Province of Ontario. If you wish to appeal to the Ontario Land Tribunal (OLT) or request a fee reduction for an appeal, forms are available from the OLT website at www.olt.gov.on.ca. If the e-file portal is down, you can submit your appeal to munderhill@bayham.on.ca. The notice of appeal must set out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to repeal Zoning By-law Z794-2024 and to rezone the subject property ‘Specific Agricultural (A1-49)’ Zone to ‘Specific Agricultural (A1-53)’ Zone to permit a new accessory building containing an indoor pool, associated pool house and facilities, and an Additional Residential Unit (ARU); which requires the additional following provisions:  • Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more  • Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40%  If approved, this Zoning By-law Application will repeal and replace Zoning By-law Z794-2024, approved in November 2024. The subject property is known as 13540 Bayham Drive, east side, and south of Talbot Line (Highway 3). THE EFFECT of this By-law is to permit a new accessory building that contains an indoor pool, associated pool house and facilities, and an ARU that exceeds the Maximum Floor Area requirements for Accessory Uses and Maximum Floor Area for an ARU. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by- law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. ZBA-19/25 NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 5th day of September, 2025. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Municipality of Bluewater • 14 Mill Avenue, Zurich, ON N0M 2T0 1 of 2 P: 519.236.4351 • F: 519.236.4329 • W: municipalityofbluewater.ca September 4, 2025 The Honourable Doug Ford, Premier of Ontario Premier's Office Room 281 Main Legislative Building, Queen's Park Toronto, ON M7A 1A5 The Honourable Paul Calandra, Minister of Education 15th Floor 438 University Avenue Toronto, ON M7A 2A5 via email: premier@ontario.ca minister.edu@ontario.ca RE: Closure of Before and After School Programs Dear Premier Ford and Minister Calandra, The Council of the Municipality of Bluewater passed the following resolution at their September 2, 2025 regular meeting: MOVED: Councillor Harris SECONDED: Councillor Whetstone WHEREAS on August 19, 2025, London Bridge Child Care Services Inc. advised that they will be closing all London Bridge Huron County Before and After School Programs, which affects Bluewater Coast Elementary School, Exeter Elementary School, and Precious Blood Catholic School; and WHEREAS London Bridge Child Care Services Inc. sites ongoing staffing shortages in Huron County and across the province as the reason for this closure; and WHEREAS the closure of the London Bridge Before and After School Programs, along with the Preschool Program at Bluewater Coast Elementary School, are creating a significant and immediate challenge for families with young children; and Municipality of Bluewater • 14 Mill Avenue, Zurich, ON N0M 2T0 2 of 2 P: 519.236.4351 • F: 519.236.4329 • W: municipalityofbluewater.ca WHEREAS the Council of the Municipality of Bluewater recognizes the importance of before and after school programs which provide a trusted, safe, and consistent environment for children outside of regular school hours – support that many working parents and guardians rely on to balance their jobs and family responsibilities; and WHEREAS the Avon Maitland District School Board and the Huron-Perth Catholic District School Board do not operate licensed childcare programs, but partner with childcare providers to make use of school spaces where possible; NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Bluewater urges the Province of Ontario to immediately implement other service delivery models that are being successfully modeled elsewhere in the province to address the Early Childhood Educator shortage. AND FURTHER THAT this resolution be forwarded to the Honourable Doug Ford, Premier of Ontario, the Honourable Paul Calandra, Minister of Education, and all Ontario Municipalities. CARRIED. Sincerely, Chandra Alexander Manager of Corporate Services/Clerk cc: All Ontario Municipalities FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of July 2, 2025 Approved September 3, 2025 Members in attendance: Dave Beres, Chair Town of Tillsonburg Doug Brunton, Vice-Chair Norfolk County Shelley Ann Bentley Haldimand County Robert Chambers County of Brant Tom Masschaele Norfolk County Debera McKeen Haldimand County Jim Palmer Township of Norwich Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Peter Ypma Township of South-West Oxford Regrets: Michael Columbus Norfolk County Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1. Welcome and Call to Order The Chair called the meeting to order at 6:28p.m., Wednesday, July 2, 2025. 2. Additional Agenda Items None. 3. Approval of the Agenda A-81/25 Moved by R. Weisler Seconded by T. Masschaele THAT the LPRCA Board of Directors approves the agenda as circulated. Carried FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 2 - 4. Declaration of Conflicts of Interest None. 5. Minutes of the Previous Meeting a) Board of Directors Hearing Board Meeting June 4, 2025 Peter Ypma asked the staff and Board about the wording of the decision made for the Cronk hearing. The use of the word “any” should be amended as it could mean the shoreline permit as well as other permits. Judy Maxwell and Leigh-Anne Mauthe informed the Board that the decision is already out and cannot be changed. A-82/25 Moved by P. Ypma Seconded by J. Palmer THAT the minutes of the LPRCA Board of Directors Hearing Board meeting held June 4, 2025 be adopted as circulated Carried b) Board of Directors Meeting June 4, 2025 A-83/25 Moved by D. McKeen Seconded by C. Van Paassen THAT the minutes of the LPRCA Board of Directors meeting held June 4, 2025 be adopted as circulated. Carried 6. Business Arising There was no business arising from the previous minutes. 7. Review of Committee Minutes a) Audit and Finance Committee Meeting – May 30, 2025 A-84/25 Moved by R. Weisler Seconded by S. Bentley THAT the minutes of the Audit and Finance Committee meeting held May 30, 2025 be adopted as circulated Carried b) Backus Museum Committee – October 28, 2024 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 3 - A-85/25 Moved by P. Ypma Seconded by R. Weisler THAT the minutes of the Backus Museum Committee meeting held October 28, 2024 be received as information. Carried 8. Correspondence A letter of from the Township of Puslinch opposing Bill 5, a News release from the Ministry of the Environment, Conservation and Parks (MECP) in regards to the new Chief Conservation Executive, and an MECP memo in regards to the transition of Conservation Authorities to the MECP were included in the package. A-86/25 Moved by J. Palmer Seconded by S. Bentley THAT the correspondences outlined in the Board of Directors agenda of July 2, 2025 be received as information. Carried 9. Development Applications a) Section 28 Regulations Approved Permits (L. Mauthe) Leigh-Anne Mauthe presented the approved permits report. A-87/25 Moved by P. Ypma Seconded by S. Bentley THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated July 2, 2025 as information. Carried 10. New Business a) General Manager’s Report (J. Maxwell) Judy Maxwell provided a report summarizing operations this past month and provided a few recent updates on the phragmites in the Lee Brown Marsh, the funding from the Flood Hazard Identification and Mapping Program, and the Conservation Ontario meetings in June. Dave Beres asked more about the phragmites at the Lee Brown Marsh and if there is a renewed issue. Judy Maxwell informed the Board that the mapping of the invasive phragmites was done in the winter and the mapped phragmites will be targeted this August to keep the phragmites in control. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 4 - A-88/25 Moved by D. McKeen Seconded by T. Masschaele THAT the LPRCA Board of Directors receives the General Manager’s Report for June 2025 as information. Carried b) 2025 Christmas Operating Schedule (A. LeDuc) Aaron LeDuc gave the report. Chris Van Paassen noted a typo in the motion. The motion should read “January 1st, 2026” not “2025”. The update was made when the motion was read. A-89/25 Moved by T. Masschaele Seconded by R. Weisler THAT the LPRCA Board of Directors closes operations from December 25th, 2025 to January 1st, 2026 (except for emergency response); AND, THAT staff working be granted one complimentary day off with pay; AND, THAT staff are required to utilize two (2) vacation days during the period or take unpaid leave. Carried c) Proposed 2026 LPRCA Meeting Schedule (J. Maxwell) Judy Maxwell presented the report. A-90/25 Moved by D. McKeen Seconded by S. Bentley THAT the LPRCA Board of Directors approves the Proposed 2026 Meeting Schedule as presented. Carried d) Forest Management Prescription/Operating Plans (J. Maxwell) FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 5 - Judy Maxwell presented the Forest Management Prescription/Operating Plans for the Ringland & Anderson Lee Becker tracts. A-91/25 Moved by R. Weisler Seconded by P. Ypma THAT the LPRCA Board of Directors approves the prescription/operating plans for the Ringland Tract at 655 2nd Concession of Middleton Township, and the Anderson Lee Becker Tract at 726 2nd Concession of Middleton Township. Carried e) Community Engagement Report (J. King) Jessica King presented the Community Engagement report, highlighting the past successful events of 2025 and bringing forward the exciting events planned in the future. Jim Palmer asked if the loss of Sarah Pointer, Curator, will make any difference to the events at Backhouse Historic Site. Jessica King let the Board know that all events are scheduled to go forward as planned. Doug Brunton asked about the Hemlock Woolly Adelgid (HWA) public information session, the eDNA traps, and if staff had more information on HWA. Jessica King informed the Board that the eDNA traps are meant to collect the bugs as they fall from the top of the canopy, the traps are then sent for testing to confirm HWA in the Hemlock for earlier detection. Jessica King will also send along the information pamphlets to Doug Brunton. A-92/25 Moved by J. Palmer Seconded by S. Bentley THAT the LPRCA Board of Directors receives the 2025 Community Engagement report as information. Carried f) Nanticoke Creek Flood Hazard Mapping (L. Mauthe) Leigh-Anne Mauthe presented the report. Doug Brunton asked about the Nanticoke wastewater outlet near Waterford and the concerns about the low flow. Leigh-Anne Mauthe informed the Board that it is her understanding that flow is not a consideration in this type of mapping, as the hazard mapping is for existing conditions. A-93/25 Moved by D. McKeen Seconded by J. Palmer THAT the LPRCA Board of Directors direct staff to retain Aquafor Beech Limited for FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 6 - engineering services to complete Flood Hazard Mapping for Nanticoke Creek at a cost of $67,370.00 exclusive of HST. Carried g) Backus Museum Committee Appointments (J. Maxwell) Judy Maxwell gave the report on two new member applications for the Backus Museum Committee, Community Representatives. A-94/25 Moved by P. Ypma Seconded by T. Masschaele THAT the LPRCA Board of Directors appoints Wanda Backus Kelly and Trevor Shelly as a Community Representatives to the Backus Museum Committee. Carried h) Watershed Conditions Update (S. Rahman) Saifur Rahman presented the Watershed Conditions update report. A-95/25 Moved by D. McKeen Seconded by R. Weisler THAT the LPRCA Board of Directors receives the watershed conditions update report as information. Carried The closed session began at 7:04 p.m. *S. Rahman and L. Mauthe left the meeting at 7:04 p.m. 11. Closed Meeting A-96/25 Moved by P. Ypma Seconded by D. McKeen THAT the LPRCA Board of Directors does now enter into a closed session to discuss: a) Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority; Carried The Board reconvened in open session at 7:16p.m. Next meeting: September 3, 2025, Board of Directors at 6:30 p.m. Adjournment FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 7 - The Chair adjourned the meeting at 7:17 p.m. Dave Beres Judy Maxwell Chair General Manager/Secretary-Treasurer /ns REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Clerk DATE: September 18, 2025 REPORT: CL-06/25 SUBJECT: IT PROCUREMENT BACKGROUND At its May 1, 2025 meeting, Council received Report CL-03/25 re Information Technology (IT) Services. The Report recommended a transition of IT services from Stronghold to Zouling Technologies, and advised of some short-term technology costs required prior to the end of 2025. Council passed the following motion: Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report CL-03/25 re Information Technology (IT) Services be received for information; AND THAT Council approve the sole source for Information Technology Service Management with Zouling Technologies; AND THAT the service agreement and executing by-law be presented for enactment; AND THAT Capital Budget Item No. GG-07 be repurposed to the process of procuring and housing servers; AND THAT staff be directed to report back with further information on how to address the expiring devices noted in this report. Since this time, By-law No. 2025-038 was adopted at the May 15, 2025 meeting to confirm IT services transition, and By-law No. 2025-048 was adopted at the July 17, 2025 meeting to authorize the associated decoupling from Elgin County’s IT infrastructure. The decoupling and transition are now approximately 95 percent complete. At this time and in accordance with the above direction, this Report is to identify the plan and associated costs for the noted expiring devices. DISCUSSION In August 2025, Zouling Technologies provided a list to staff of desktops and laptops that require attention. The list of devices was coded in a manner that identified:  Machines that must upgraded  Machines that should be upgraded  Machines where no upgrades are needed The number of machines in the first two categories total 30. Zouling sought staff’s review of the identified machines before a plan could be devised to address upgrades over 2025 and 2026 to smooth out cost implications. After individual department head review and senior staff discussions, staff have identified 8 machines for 2025 upgrade; 10 machines for 2026; and a removal of 12 machines altogether. The proposed elimination of 12 devices is mainly through transitioning to a leaner hardware portfolio. Many staff have both desktops and laptops. The eliminated devices are generally desktops, which will be replaced with docking stations to be used with staff-assigned laptops. This aids in workspace flexibility. Docking stations are approximately one-quarter of the cost of a new desktop. Staff discussed this approach with Zouling, who confirmed the approach as reasonable and doable and provided a quote. To upgrade the 8 devices identified in 2025, it will cost approximately $16,000. This breaks down to 6 laptops (one of which being a hardbook, which costs four times the amount of a base laptop), 6 docking stations, 4 monitors, and 2 desktops. To fund the above upgrades in 2025, further discussion with Zouling was had surrounding Capital Item GG-06 Office 365 Upgrades, which was approved in the 2025-2034 Capital Budget and is required prior to year-end. GG-06 was approved as a $25,000 item as quoted by the previous IT service provider. Zouling has provided an updated quote on this for approximately $10,000. This, however, is not including IT staff time to be spent on the implementation. Staff time is estimated at one hour per user, at a total cost of roughly $2,500. This places the total cost of hardware procurement and GG-06 at roughly $28,500, which is approximately $3,500 over the budget for GG-06. Due to the immediate nature of the hardware upgrade need, staff recommend approving the procurement of the required devices for 2025 under Capital Item No. GG-06 in addition to the Office 365 implementation. Staff also recommend funding any additional overages through the Working Capital reserve as authorized by the Treasurer. STRATEGIC PLAN 3.1: Quality of Governance > To undertake strategies and technology and knowledge capital investments that continuously improve a service-oriented governance approach in Bayham. Initiative(s): Continue to address and evaluate technology and communication opportunities RECOMMENDATION THAT Report CL-06/25 re IT Procurement be received for information; AND THAT identified devices be procured through Zouling Technologies under Capital Item No. GG-06; AND THAT any overages to the procurement of required devices and implementation of Office 365 under Capital Item No. GG-06 be funded from Working Capital. Respectfully Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: September 18, 2025 REPORT: CAO-38/25 SUBJECT: EXTENSION TO SITE PLAN AGREEMENT – PHIL MAUER AND ASSOCIATES/M.G. LEASING INC. – 56954 EDEN LINE, EDEN (APPLICATION NO. SPA-03/23) BACKGROUND At its February 6, 2025 meeting, Council adopted By-law No. 2025-008, Site Plan Control By- law for the Municipality of Bayham. The CAO’s delegated authority is assigned under Section 6(1) of By-law No. 2025-008. On September 5, 2024, Council received Report CAO-35/24 re Amendment to Site Plan Agreement – Phil Mauer and Associates/M.G. Leasing Inc. – 56954 Eden Line, Eden (Application No. SPA-03/23) for information purposes only. The Report identified that, under delegated authority, the CAO entered into a Site Plan Agreement with Phil Mauer and Associates for the expansion of an existing operation on the subject lands. Under Section 27 of the Agreement, the development was to be completed in full by September 3, 2025. DISCUSSION In August 2025, the applicant engaged Bayham to extend the existing Site Plan Agreement for a period of six (6) months to permit revisions to the fire pond and dry hydrant design. The Municipality sought confirmation from the engineer on file that the design of the fire pond in the agreement would meet fire suppression requirements. The engineer was unable to confirm that the design was satisfactory and, instead, redesigned the fire pond and dry hydrant. The redesign has been included as a revised Schedule “B1” in the agreement. The extension will be until March 3, 2026 to complete the works as revised. The applicant also advises that the fire pond changes included in this amendment will also accommodate a forthcoming future expansion on the Phil Mauer site. On September 12, 2025, the CAO executed an Amending Site Plan Agreement for Phil Mauer and Associates. The executed Amending Agreement is attached. As the CAO is the delegated authority for Site Plan Control approval, this information is provided for informational purposes only. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Executed Amending Agreement between The Corporation of the Municipality of Bayham and Phil Mauer and Associates, 56954 Eden Line, Eden RECOMMENDATION 1. THAT Report CAO-38/25 re Extension to Site Plan Agreement – Phil Mauer and Associates/M.G. Leasing Inc. – 56954 Eden Line, Eden (Application No. SPA-03/23) be received for information. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer Good evening Meagan, Please accept this email as confirmation that I respectfully request to step down from my position on the Long Point Region Conservation Authority, effective immediately. Thank you for your assistance with this matter. Warmest regards, Rainey Weisler Deputy Mayor Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-057 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD SEPTEMBER 18, 2025 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held September 18, 2025 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF SEPTEMBER, 2025. ____________________________ _____________________________ MAYOR CLERK