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Home My WebLink AboutSeptember 04, 2025 - Council - DRAFT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 4, 2025 7:00 p.m. The September 4, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott noted that there is a spaghetti dinner fundraiser at the Copper Mug on Wednesday, September 10, 2025 in support of Eric Rhame who is the son of Amy Rhame, a firefighter from the Straffordville Station. Deputy Mayor Weisler reminded residents that September 7 – 13 is suicide prevention month. Clerk Meagan Elliott noted that the application form for the Tree Program is now open and that the registration date for the September bulk garbage pick-up is Tuesday, September 9, 2025. Mayor Ketchabaw reminded residents that with school starting to be extra cautious while travelling on the roads. 5. PRESENTATIONS 6. DELEGATIONS Council Minutes September 4, 2025 2 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held August 21, 2025 B. Statutory Planning Meeting held August 21, 2025 Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held August 21, 2025 and the minutes from the Statutory Planning Meeting held August 21, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION A. Councillor Chilcott re Speeding Enforcement on County Roads Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler WHEREAS the safety and well-being of residents and road users in the Municipality of Bayham is of utmost concern to Council; AND WHEREAS excessive vehicle speeds along County roads have raised concerns from local residents regarding pedestrian safety, noise, and increased risk of accidents; AND WHEREAS traffic counters were recently installed on Plank Road in Eden by the County of Elgin to monitor traffic volumes and vehicle speeds; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham formally requests the County of Elgin to: 1. Review and analyze the data collected from the traffic counters placed on Plank Road in Eden; 2. Forward the data to the Elgin OPP Detachment Board for enforcement action; 3. Initiate discussions with all Local Municipal Partners on traffic concerns on County roads; and 4. Explore mitigation strategies including automated enforcement options, possibly as a pilot program across the County of Elgin. BE IT FURTHER RESOLVED THAT any reports and resolutions on this topic be forwarded to the Municipality of Bayham for information. CARRIED Council Minutes September 4, 2025 3 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-17/25 Dujardin B. Notice of Passing re Zoning By-law Amendment ZBA-18/25 Vyn C. Notice of Adoption re Official Plan Amendment 40 Dujardin D. Notice of Adoption re Official Plan Amendment 41 Vyn E. Notice of Public Meeting re Zoning By-law Amendment ZBA-21/25 Municipality of Bayham F. Notice of Public Meeting re Zoning By-law Amendment ZBA-12/25 Coblentz & Stoll Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A – F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-37/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-19/25 Bonney & Cadman 13540 Bayham Drive Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-37/25 regarding the Bonney Cadman rezoning application ZBA-19/25 be received for information; Council Minutes September 4, 2025 4 AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meetings held August 21, 2025 associated with this application, there were no attendees and no oral or written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Concession 10 & 11 Part Lots 21 and 22 at 13540 Bayham Drive from ‘Site-specific Agricultural (A1-49)’ Zone to a ‘Site-specific Agricultural (A1-53)’ Zone to permit the development of a detached accessory building (pool house) containing an ARU, seeking relief from the following provisions:  Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more   Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40%  AND THAT Zoning By-law No. Z814-2025 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipality of Tweed re Sustainable Waste Management in Ontario B. City of Kingston re Heritage Property Insurance Rates C. County of Oxford re Thames Valley District School Board Moved by: Councillor Emerson Seconded by: Councillor Froese THAT items 13.1.1 A – C be received for information. CARRIED 13.1.2 Requiring Action A. John Regan re Method of Voting Council Minutes September 4, 2025 5 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the correspondence from John Regan re Method of Voting be received for information. CARRIED 13.2 Reports to Council A. Report CL-05/25 by Meagan Elliott, Clerk re 2026 Council Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CL-05/25 re 2026 Council Schedule be received for information; AND THAT Council approves the 2026 Council Schedule. CARRIED B. Report CAO-36/25 by Thomas Thayer, CAO re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-36/25 re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy be received for information; AND THAT Council approves the Asset Management Plan Financial Strategy to fund the municipality’s core and non-core assets; AND THAT the Asset Management Plan Financial Strategy be posted to the municipal website and provided to the Ministry to satisfy the 2025 requirements of O.Reg 588/17; AND THAT consideration be made as part of the annual budgeting process to ensure sufficient capital funding is available to implement the Financial Strategy. CARRIED 14. BY-LAWS A. By-law No. 2025-055 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Franklin Construction for repairs to the Straffordville Community Park storage buildings B. By-law No. Z814-2025 Being a by-law to amend By-law No. Z456-2003 – Bonney & Cadman Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson Council Minutes September 4, 2025 6 THAT By-law Nos. 2025-055 and Z814-2025 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 7:30 p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) CARRIED 16.2 Out of Camera Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” Session at 8:32 pm and report on Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources). CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) be received for information; AND THAT Staff proceed as directed. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-056 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Froese Council Minutes September 4, 2025 7 THAT Confirming By-law No. 2025-056 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:33 p.m. CARRIED MAYOR CLERK