HomeMy WebLinkAboutAugust 21, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, August 21, 2025
7:00 p.m.
7:30 p.m. Statutory Planning Meeting — 1 Application
The August 21, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
SUSAN CHILCOTT
ABSENT: DAN FROESE
STAFF PRESENT
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
TREASURER LORNE JAMES *via Zoom
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest noted.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Mayor Ketchabaw reminded residents that August 23, 2025 is Watermelon Fest being held on
the Straffordville Community Centre grounds. The parade begins at 10 am with a pancake
breakfast at the fire hall beforehand.
Mayor Ketchabaw also noted that it is Cemetery Decoration Day season.
CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday,
September 1, 2025 for the Labour Day holiday.
5. PRESENTATIONS
6. DELEGATIONS
Council Minutes
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held July 17, 2025
B. Statutory Planning Meeting held July 17, 2025
C. Court of Revision Meeting held July 17, 2025
D. Special Meeting of Council held July 30, 2025
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
August 21, 2025
THAT the minutes of the Regular Meeting of Council held July 17, 2025, the minutes of the
Statutory Planning Meeting held July 17, 2025, the minutes of the Court of Revision Meeting
held July 17, 2025 and the minutes of the Special Meeting of Council held July 30, 2025 be
approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-04/25 by Mark Russell, By-law Enforcement Officer re 2025 By-law
Enforcement Services Mid -Year Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report BL-04/25 re 2025 By-law Enforcement Service Mid -Year Report be received for
information.
CARRIED
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Council Minutes
August 21, 2025
B. Report PS-08/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Quotation Award — RFQ 25-01 Straffordville Community Park Storage Building Upgrades
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report PS-08/25 re Quotation Award — RFQ 25-01 Straffordville Community Park
Storage Building Upgrades be received for information;
AND THAT Council directs the $10,000 for Capital Item No. PR-07 be reallocated to PR-08;
AND THAT Council accepts the quotation provided by Franklin Construction in the amount of
$27,534.89 + HST for repairs to the Straffordville Community Park Storage Buildings.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Decision re OPA 39, 1498855 Ontario Inc.
B. Notice of Public Meeting re ZBA-19/25 Bonney & Cadman 13540 Bayham Drive
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A & B be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-35/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment OPA-01/25 and Zoning Amendment ZBA-17/25 Dujardin 56149 Glen
Erie Line
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Staff Report DS-35/25 regarding the Official Plan Amendment Application OPA-01/25
and Zoning By-law Amendment Application ZBA-17/25 submitted by Dujardin be received for
information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 17, 2025
associated with these applications, the Appointed Agent presented a summary and there
were no public comments received in person or virtually and that all considerations were
taken into account in Council's decision passing this resolution;
Council Minutes
August 21, 2025
AND THAT Council considers the proposed amendment to add a site -specific text section to
the Official Plan to be consistent with the Provincial Planning Statement (2024), and in
conformity to the Elgin County Official Plan, and the Municipality of Bayham Official Plan;
AND THAT By-law No. 2025-052, being an adopting By-law for Official Plan Amendment No.
40 for the purpose of adding a new site -specific sub -section 2.1.11.5 to the Official Plan and
subsequently, Zoning By-law No. Z812-2025 to rezone the subject property from the current
Agricultural (Al) Zone to a Site -specific Agricultural (A1-51) Zone to permit a maximum of four
(4) Supplementary Farm Dwellings in the form of three (3) Supplementary Farm Dwellings and
one (1) Large Scale Supplementary Farm dwelling with a gross floor area of 302 m2, for a
combined maximum gross floor area of all Supplementary Farm Dwellings of 500 m2 and to
recognize an existing Supplementary Farm Dwelling Front Yard Setback of 6.0 metres on
lands known municipally as 56149 Glen Erie Line be presented for enactment;
AND THAT adopted Official Plan Amendment No. 40 be forwarded to the County of Elgin for
approval.
CaL1:1:11117
B. Report DS-36/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment OPA-02/25 and Zoning Amendment ZBA-18/25 Vyn 11045 Bayham
Norfolk Boundary Road
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Staff Report DS-36/25 regarding the Official Plan Amendment Application OPA-02/25
and Zoning By-law Amendment Application ZBA-18/25 submitted by Vyn be received for
information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held July 17, 2025
associated with these applications, the Appointed Agent presented a summary and there was
one in person public comment and no comments virtually and that all considerations were
taken into account in Council's decision passing this resolution;
AND THAT Council considers the proposed amendment to add a site -specific text section to
the Official Plan to be consistent with the Provincial Planning Statement (2024), and in
conformity to the Elgin County Official Plan, and the Municipality of Bayham Official Plan;
AND THAT By-law No. 2025-053, being an adopting By-law for Official Plan Amendment No.
41 for the purpose of adding a new site -specific sub -section 2.1.11.6 to the Official Plan and
subsequently, Zoning By-law No. Z813-2025 to rezone the subject property from the current
Agricultural (Al) Zone to a Site -specific Agricultural (A1-52) Zone to permit a maximum of two
(2) Supplementary Farm Dwellings in the form of one (1) Supplementary Farm Dwelling and
one (1) temporary mobile home to be replaced in the future by one (1) Large Scale
Supplementary Farm Dwelling with maximum building area of 550 m2 and a maximum total
cumulative gross floor area of 615 m2 for all Supplementary Farm Dwellings and to recognize
the existing minimum front yard setback of 9.0 metres to the existing barn and 12.0 metres to
Council Minutes
August 21, 2025
the existing greenhouse on lands known municipally as 11045 Bayham Norfolk Boundary
Road, be presented for enactment;
AND THAT adopted Official Plan Amendment No. 41 be forwarded to the County of Elgin for
approval.
CARRIED
The Council Meeting recessed for a Statutory Planning Meeting at 7:33 pm.
The Council Meeting resumed at 7:39 pm.
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Village of Burk's Falls re Battery Energy Storage System Facilities
B. Norfolk County re Bill C-2
C. Township of Nairn and Hyman re Opposition to the Transportation and Disposal of
Niobium Tailings at the Agnew Lake Tailings Management Area
D. City of St. Catharines re Elect Respect Pledge
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — D be received for information.
CARRIED
13.1.2 Requiring Action
A. John Regan re Method of Voting
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the correspondence from John Regan re Method of Voting be received for information;
AND THAT this matter be referred to the next meeting of Council for consideration.
CARRIED
13.2 Reports to Council
A. Report TR-17/25 by Lorne James, Treasurer re 2025 Mid -Year Parkland Dedication and
Cash -in -Lieu of Parkland Funds Report
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
Council Minutes
August 21, 2025
THAT Report TR-17/25 re 2025 Mid -Year Parkland Dedication and Cash -in -Lieu of Parkland
Funds Report be received for information;
AND THAT further discussions on Capital Item Nos. PR-09 and PR-10 be referred to the
2026 Capital Budget discussions.
CARRIED
B. Report CAO-33/25 by Thomas Thayer, CAO re Bayham Community Strategic Plan
Progress — 2025 Mid -Year Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-33/25 re Bayham Community Strategic Plan Progress — 2025 Mid -Year
Report be received for information.
CARRIED
C. Report CAO-34/25 by Thomas Thayer, CAO re Temporary Use Agreement — Roe and
Picard, 7127 Plank Road
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-34/25 re Temporary Use Agreement — Roe and Picard — 7127 Plank
Road, Bayham be received for information.
14. BY-LAWS
A. By-law No. 2025-051 Being a by-law to establish development charges for the
Corporation of the Municipality of Bayham
B. By-law No. 2025-052 Being a by-law to adopt Official Plan Amendment No. 40
C. By-law No. 2025-053 Being a by-law to adopt Official Plan Amendment No. 41
D. By-law No. Z812-2025 Being a by-law to amend By-law No. Z456-2003 — Dujardin
E. By-law No. Z813-2025 Being a by-law to amend By-law No. Z456-2003 — Vyn
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2025-051, 2025-052, 2025-053, Z812-2025 and Z813-2025 be read a first,
second and third time and finally passed.
CARRIED
Council Minutes
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
August 21, 2025
A. Draft Minutes of the July 21, 2025 Waterfront Advisory Committee Meeting
B. Draft Minutes of the July 23, 2025 Museum Advisory Committee Meeting
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the draft minutes of the July 21, 2025 Waterfront Advisory Committee Meeting and the
draft minutes of the July 23, 2025 Museum Advisory Committee Meeting be received for
information.
CARRIED
C. Recommendations to Council from the Waterfront Advisory Committee
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT the Recommendations to Council from the Waterfront Advisory Committee be received
for information;
AND THAT staff be directed to consult with the appropriate body for dune grass location and
post and rope;
AND THAT discussions on PR-06 be referred to the Capital Budget deliberations;
AND THAT staff be directed to investigate options to streamline signage at the East Beach.
CARRIED
16.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an "In Camera" Session at 8:29 p.m. to discuss:
A. Confidential Item re Personal matters about an identifiable individual (Waterfront Advisory
Committee Appointment)
M:: e
16.2 Out of Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
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Council Minutes
August 21, 2025
THAT the Council do now rise from the "In Camera" Session at 8:44 pm and report on
Confidential Item re Personal matters about an identifiable individual (Waterfront Advisory
Committee Appointment).
...
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confidential Item re Personal matters about an identifiable individual (Waterfront
Advisory Committee Appointment) be received for information;
AND THAT Dean Franklin be appointed to the Waterfront Advisory Committee for the
remainder of the term.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-054 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2025-054 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:45 p.m.
CARRIED
MAYOR CLERK
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