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Home My WebLink AboutSeptember 04, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 4, 2025 7:00 p.m. The September 4, 2025 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held August 21, 2025 B. Statutory Planning Meeting held August 21, 2025 8. MOTIONS AND NOTICE OF MOTION A. Councillor Chilcott re Speeding Enforcement on County Roads 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION Council Agenda September 4, 2025 2 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-17/25 Dujardin B. Notice of Passing re Zoning By-law Amendment ZBA-18/25 Vyn C. Notice of Adoption re Official Plan Amendment 40 Dujardin D. Notice of Adoption re Official Plan Amendment 41 Vyn E. Notice of Public Meeting re Zoning By-law Amendment ZBA-21/25 Municipality of Bayham F. Notice of Public Meeting re Zoning By-law Amendment ZBA-12/25 Coblentz & Stoll 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-37/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-19/25 Bonney & Cadman 13540 Bayham Drive 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Municipality of Tweed re Sustainable Waste Management in Ontario B. City of Kingston re Heritage Property Insurance Rates C. County of Oxford re Thames Valley District School Board 13.1.2 Requiring Action A. John Regan re Method of Voting 13.2 Reports to Council A. Report CL-05/25 by Meagan Elliott, Clerk re 2026 Council Schedule B. Report CAO-36/25 by Thomas Thayer, CAO re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy 14. BY-LAWS A. By-law No. 2025-055 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Franklin Construction for repairs to the Straffordville Community Park storage buildings B. By-law No. Z814-2025 Being a by-law to amend By-law No. Z456-2003 – Bonney & Cadman Council Agenda September 4, 2025 3 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-056 Being a by-law to confirm all actions of Council 18. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 21, 2025 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 1 Application The August 21, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT ABSENT: DAN FROESE STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT TREASURER LORNE JAMES *via Zoom MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest noted. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Mayor Ketchabaw reminded residents that August 23, 2025 is Watermelon Fest being held on the Straffordville Community Centre grounds. The parade begins at 10 am with a pancake breakfast at the fire hall beforehand. Mayor Ketchabaw also noted that it is Cemetery Decoration Day season. CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday, September 1, 2025 for the Labour Day holiday. 5. PRESENTATIONS 6. DELEGATIONS Council Minutes August 21, 2025 2 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held July 17, 2025 B. Statutory Planning Meeting held July 17, 2025 C. Court of Revision Meeting held July 17, 2025 D. Special Meeting of Council held July 30, 2025 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting of Council held July 17, 2025, the minutes of the Statutory Planning Meeting held July 17, 2025, the minutes of the Court of Revision Meeting held July 17, 2025 and the minutes of the Special Meeting of Council held July 30, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report BL-04/25 by Mark Russell, By-law Enforcement Officer re 2025 By-law Enforcement Services Mid-Year Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report BL-04/25 re 2025 By-law Enforcement Service Mid-Year Report be received for information. CARRIED Council Minutes August 21, 2025 3 B. Report PS-08/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re Quotation Award – RFQ 25-01 Straffordville Community Park Storage Building Upgrades Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report PS-08/25 re Quotation Award – RFQ 25-01 Straffordville Community Park Storage Building Upgrades be received for information; AND THAT Council directs the $10,000 for Capital Item No. PR-07 be reallocated to PR-08; AND THAT Council accepts the quotation provided by Franklin Construction in the amount of $27,534.89 + HST for repairs to the Straffordville Community Park Storage Buildings. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re OPA 39, 1498855 Ontario Inc. B. Notice of Public Meeting re ZBA-19/25 Bonney & Cadman 13540 Bayham Drive Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A & B be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-35/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Amendment OPA-01/25 and Zoning Amendment ZBA-17/25 Dujardin 56149 Glen Erie Line Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Staff Report DS-35/25 regarding the Official Plan Amendment Application OPA-01/25 and Zoning By-law Amendment Application ZBA-17/25 submitted by Dujardin be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 17, 2025 associated with these applications, the Appointed Agent presented a summary and there were no public comments received in person or virtually and that all considerations were taken into account in Council’s decision passing this resolution; Council Minutes August 21, 2025 4 AND THAT Council considers the proposed amendment to add a site-specific text section to the Official Plan to be consistent with the Provincial Planning Statement (2024), and in conformity to the Elgin County Official Plan, and the Municipality of Bayham Official Plan; AND THAT By-law No. 2025-052, being an adopting By-law for Official Plan Amendment No. 40 for the purpose of adding a new site-specific sub-section 2.1.11.5 to the Official Plan and subsequently, Zoning By-law No. Z812-2025 to rezone the subject property from the current Agricultural (A1) Zone to a Site-specific Agricultural (A1-51) Zone to permit a maximum of four (4) Supplementary Farm Dwellings in the form of three (3) Supplementary Farm Dwellings and one (1) Large Scale Supplementary Farm dwelling with a gross floor area of 302 m2, for a combined maximum gross floor area of all Supplementary Farm Dwellings of 500 m2 and to recognize an existing Supplementary Farm Dwelling Front Yard Setback of 6.0 metres on lands known municipally as 56149 Glen Erie Line be presented for enactment; AND THAT adopted Official Plan Amendment No. 40 be forwarded to the County of Elgin for approval. CARRIED B. Report DS-36/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Amendment OPA-02/25 and Zoning Amendment ZBA-18/25 Vyn 11045 Bayham Norfolk Boundary Road Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Staff Report DS-36/25 regarding the Official Plan Amendment Application OPA-02/25 and Zoning By-law Amendment Application ZBA-18/25 submitted by Vyn be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 17, 2025 associated with these applications, the Appointed Agent presented a summary and there was one in person public comment and no comments virtually and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Council considers the proposed amendment to add a site-specific text section to the Official Plan to be consistent with the Provincial Planning Statement (2024), and in conformity to the Elgin County Official Plan, and the Municipality of Bayham Official Plan; AND THAT By-law No. 2025-053, being an adopting By-law for Official Plan Amendment No. 41 for the purpose of adding a new site-specific sub-section 2.1.11.6 to the Official Plan and subsequently, Zoning By-law No. Z813-2025 to rezone the subject property from the current Agricultural (A1) Zone to a Site-specific Agricultural (A1-52) Zone to permit a maximum of two (2) Supplementary Farm Dwellings in the form of one (1) Supplementary Farm Dwelling and one (1) temporary mobile home to be replaced in the future by one (1) Large Scale Supplementary Farm Dwelling with maximum building area of 550 m2 and a maximum total cumulative gross floor area of 615 m2 for all Supplementary Farm Dwellings and to recognize the existing minimum front yard setback of 9.0 metres to the existing barn and 12.0 metres to Council Minutes August 21, 2025 5 the existing greenhouse on lands known municipally as 11045 Bayham Norfolk Boundary Road, be presented for enactment; AND THAT adopted Official Plan Amendment No. 41 be forwarded to the County of Elgin for approval. CARRIED The Council Meeting recessed for a Statutory Planning Meeting at 7:33 pm. The Council Meeting resumed at 7:39 pm. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Village of Burk’s Falls re Battery Energy Storage System Facilities B. Norfolk County re Bill C-2 C. Township of Nairn and Hyman re Opposition to the Transportation and Disposal of Niobium Tailings at the Agnew Lake Tailings Management Area D. City of St. Catharines re Elect Respect Pledge Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A – D be received for information. CARRIED 13.1.2 Requiring Action A. John Regan re Method of Voting Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the correspondence from John Regan re Method of Voting be received for information; AND THAT this matter be referred to the next meeting of Council for consideration. CARRIED 13.2 Reports to Council A. Report TR-17/25 by Lorne James, Treasurer re 2025 Mid-Year Parkland Dedication and Cash-in-Lieu of Parkland Funds Report Moved by: Councillor Emerson Seconded by: Councillor Chilcott Council Minutes August 21, 2025 6 THAT Report TR-17/25 re 2025 Mid-Year Parkland Dedication and Cash-in-Lieu of Parkland Funds Report be received for information; AND THAT further discussions on Capital Item Nos. PR-09 and PR-10 be referred to the 2026 Capital Budget discussions. CARRIED B. Report CAO-33/25 by Thomas Thayer, CAO re Bayham Community Strategic Plan Progress – 2025 Mid-Year Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-33/25 re Bayham Community Strategic Plan Progress – 2025 Mid-Year Report be received for information. CARRIED C. Report CAO-34/25 by Thomas Thayer, CAO re Temporary Use Agreement – Roe and Picard, 7127 Plank Road Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-34/25 re Temporary Use Agreement – Roe and Picard – 7127 Plank Road, Bayham be received for information. CARRIED 14. BY-LAWS A. By-law No. 2025-051 Being a by-law to establish development charges for the Corporation of the Municipality of Bayham B. By-law No. 2025-052 Being a by-law to adopt Official Plan Amendment No. 40 C. By-law No. 2025-053 Being a by-law to adopt Official Plan Amendment No. 41 D. By-law No. Z812-2025 Being a by-law to amend By-law No. Z456-2003 – Dujardin E. By-law No. Z813-2025 Being a by-law to amend By-law No. Z456-2003 – Vyn Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2025-051, 2025-052, 2025-053, Z812-2025 and Z813-2025 be read a first, second and third time and finally passed. CARRIED Council Minutes August 21, 2025 7 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the July 21, 2025 Waterfront Advisory Committee Meeting B. Draft Minutes of the July 23, 2025 Museum Advisory Committee Meeting Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the draft minutes of the July 21, 2025 Waterfront Advisory Committee Meeting and the draft minutes of the July 23, 2025 Museum Advisory Committee Meeting be received for information. CARRIED C. Recommendations to Council from the Waterfront Advisory Committee Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT the Recommendations to Council from the Waterfront Advisory Committee be received for information; AND THAT staff be directed to consult with the appropriate body for dune grass location and post and rope; AND THAT discussions on PR-06 be referred to the Capital Budget deliberations; AND THAT staff be directed to investigate options to streamline signage at the East Beach. CARRIED 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 8:29 p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual (Waterfront Advisory Committee Appointment) CARRIED 16.2 Out of Camera Moved by: Councillor Emerson Seconded by: Councillor Chilcott Council Minutes August 21, 2025 8 THAT the Council do now rise from the “In Camera” Session at 8:44 pm and report on Confidential Item re Personal matters about an identifiable individual (Waterfront Advisory Committee Appointment). CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Personal matters about an identifiable individual (Waterfront Advisory Committee Appointment) be received for information; AND THAT Dean Franklin be appointed to the Waterfront Advisory Committee for the remainder of the term. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-054 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2025-054 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:45 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 21, 2025 7:30 p.m. A. Proposed Zoning By-law Amendment ZBA-19/25 Bonney & Cadman 13540 Bayham Drive The August 21, 2025 Public Planning Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON SUSAN CHILCOTT ABSENT: DAN FROESE STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PUBLIC ATTENDEES A: N/A 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:33 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Proposed Zoning By-law Amendment ZBA-19/25 Bonney & Cadman 13540 Bayham THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Specific Agricultural (A1-49)’ Zone to ‘Specific Agricultural (A1-X)’ Zone to permit a new accessory building containing an indoor pool, associated pool house and facilities, and an Additional Residential Unit (ARU); which requires the additional following provisions: • Section 5.12.X to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) 2 permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more • Section 5.12.X to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40% If approved, this Zoning By-law Application will repeal and replace Zoning By-law Z794-2024, approved in November 2024. The subject property is known as 13540 Bayham Drive, east side, and south of Talbot Line (Highway 3). THE EFFECT of this By-law is to permit a new accessory building that contains an indoor pool, associated pool house and facilities, and an ARU that exceeds the Maximum Floor Area requirements for Accessory Uses and Maximum Floor Area for an ARU. 5. PUBLIC PARTICIPATION No public participation. 6. CORRESPONDENCE Agency comments received that will be included with the staff report to Council. 7. OTHER BUSINESS No other business. 8. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-19/25 is now complete at 7:38 p.m. CARRIED MAYOR CLERK Motion Pursuant to the Municipality of Bayham’s Procedural By-law No. 2023-021, a Motion or Notice of Motion may be proposed by a Member of Council and included on a Regular Session Agenda for discussion and Council consideration. A Motion will require a Seconder prior to consideration. ___________________________________________________________________________ Speeding Enforcement on County Roads Moved by: Councillor Chilcott Seconded by: WHEREAS the safety and well-being of residents and road users in the Municipality of Bayham is of utmost concern to Council; AND WHEREAS excessive vehicle speeds along County roads have raised concerns from local residents regarding pedestrian safety, noise, and increased risk of accidents; AND WHEREAS traffic counters were recently installed on Plank Road in Eden by the County of Elgin to monitor traffic volumes and vehicle speeds; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham formally requests the County of Elgin to: 1. Review and analyze the data collected from the traffic counters placed on Plank Road in Eden; 2. Forward the data to the Elgin OPP Detachment Board for enforcement action; 3. Initiate discussions with all Local Municipal Partners on traffic concerns on County roads; and 4. Explore mitigation strategies including automated enforcement options, possibly as a pilot program across the County of Elgin. BE IT FURTHER RESOLVED THAT any reports and resolutions on this topic be forwarded to the Municipality of Bayham for information. ZBA-17/25 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z812-2025 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: LUCIEN DUJARDIN LOCATION: 56149 GLEN ERIE LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. Z812-2025 on the 21st day of August, 2025 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of all or part of this By-law by filing with the Clerk of the Municipality of Bayham either via the OLT e-file service (first-time users will need to register for a My Ontario Account) at https://olt.gov.on.ca/e-file-service by selecting the Municipality of Bayham as the Approval Authority or by mail to the Municipality of Bayham at the address listed below no later than 4:30 p.m. on 17th day of September, 2025. The filing of an appeal after 4:30 p.m., in person or electronically, will be deemed to have been received the next business day. The appeal fee of $1,100 can be paid online through e-file or by certified cheque/money order to the Minister of Finance, Province of Ontario. If you wish to appeal to the Ontario Land Tribunal (OLT) or request a fee reduction for an appeal, forms are available from the OLT website at www.olt.gov.on.ca. If the e-file portal is down, you can submit your appeal to munderhill@bayham.on.ca. The notice of appeal must set out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site Specific Agricultural (A1-51)’ Zone to permit Additional Permitted Uses in the form of three (3) existing Supplementary Farm Dwellings and one (1) new Large Scale Supplementary Farm Dwelling on the subject property, which requires the additional following provisions:  • Section 5.12.51.2 to permit Additional Permitted Uses of a maximum of four (4) Supplementary Farm Dwellings in the form of three (3) Supplementary Farm Dwelling and one (1) Large Scale Supplementary Farm Dwelling.  • Section 5.12.51.3 to permit a Building Area for Supplementary Farm Dwellings of 302m² for the one (1) Large Scale Supplementary Farm Dwelling and a maximum total cumulative Gross Floor Area of 500m² for all four (4) Supplementary Farm Dwellings.  • Section 5.12.51.4 to permit a Minimum Front Yard Depth of 6.0m to an existing Supplementary Farm Dwelling, whereas Section 4.2 (b) requires that accessory uses shall not be built closer to the front lot line than the minimum distance required for the main building on the lot, being 15.0m under Section 5.8.  The subject property is located on the southeast corner of Glen Erie Line and Clarke Road. THE EFFECT of this By-law is to permit a Large Scale Supplementary Farm Dwelling, in addition to the existing three (3) supplementary farm dwellings to provide accommodation for Seasonal Farm Workers; and additionally to legalize the setbacks of an existing Supplementary Farm Dwelling on the subject property. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by- law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. ZBA-17/25 The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 28th Day of August 2025. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca ZBA-18/25 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z813-2025 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: DAVID AND LEIGH VYN LOCATION: 11045 BAYHAM NORFOLK BOUNDARY ROAD TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. Z813-2025 on the 21st day of August, 2025 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of all or part of this By-law by filing with the Clerk of the Municipality of Bayham either via the OLT e-file service (first-time users will need to register for a My Ontario Account) at https://olt.gov.on.ca/e-file-service by selecting the Municipality of Bayham as the Approval Authority or by mail to the Municipality of Bayham at the address listed below no later than 4:30 p.m. on 17th day of September, 2025. The filing of an appeal after 4:30 p.m., in person or electronically, will be deemed to have been received the next business day. The appeal fee of $1,100 can be paid online through e-file or by certified cheque/money order to the Minister of Finance, Province of Ontario. If you wish to appeal to the Ontario Land Tribunal (OLT) or request a fee reduction for an appeal, forms are available from the OLT website at www.olt.gov.on.ca. If the e-file portal is down, you can submit your appeal to munderhill@bayham.on.ca. The notice of appeal must set out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site Specific Agricultural (A1-52)’ Zone to permit the Additional Use of Large Scale Supplementary Farm Dwellings in the form of two (2) Supplementary Farm Dwellings including one (1) existing Supplementary Farm Dwelling and one (1) Supplementary Farm Dwelling in the form of a temporary mobile home to be removed and replaced in the future by one (1) new Large Scale Supplementary Farm Dwelling on the subject property, which requires the additional following provisions:  • Section 5.12.52 to permit Additional Permitted Uses of a maximum of two (2) Supplementary Farm Dwellings in the form of one (1) Supplementary Farm Dwelling and one (1) in the form of a temporary mobile home to be replaced in the future by one (1) Large Scale Supplementary Farm Dwelling.  • Section 5.12.52 to permit a Building Area for Supplementary Farm Dwellings of 550m² for the one (1) Large Scale Supplementary Farm Dwelling and a maximum total cumulative Gross Floor Area of 615m² for both Supplementary Farm Dwellings.  • Section 5.12.52 to permit a Minimum Front Yard Depth of 9.0m to an existing Barn and 12.0m to an existing Greenhouse (Accessory Farm Buildings), whereas Section 4.2 (b) requires that accessory uses shall not be built closer to the front lot line than the minimum distance required for the main building on the lot, being 15.0m under Section 5.8.  The subject property is a corner Lot located on the west side of Bayham Norfolk Boundary Road and the north side of Vincent Line; south-east of Eden. THE EFFECT of this By-law is to permit a new Large Scale Supplementary Farm Dwelling on the subject property and an increased maximum total cumulative gross floor area of all Supplementary Farm Dwellings to provide accommodation for temporary Farm Labour. The additional effect of the Zoning By-law Amendment is to legalize the location of existing Accessory Farm Buildings. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by- law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. ZBA-18/25 NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 28th Day of August 2025. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca OPA-01/25 PLANNING ACT NOTICE OF THE ADOPTION OF OFFICIAL PLAN AMENDMENT NO. 40 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: LUCIEN DUJARDIN 56149 GLEN ERIE LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. 2025-052 and Official Plan Amendment No. 40 on the 21st day of August 2025 in accordance with Section 17 of the Planning Act. THE PURPOSE of the Official Plan Amendment is to permit a new Large Scale Supplementary Farm Dwelling, alongside three existing Supplementary Farm Dwellings on the subject property that requires considerations to have been met as specified in Section 2.1.11 of the Official Plan. These considerations include: alternative locations for accommodations are not feasible or appropriate; there are no negative impacts from the proposed building to the surrounding community; and that the new building be situated within proximity of the existing farm building cluster. The subject lands are located at 56149 Glen Erie Line, at the southeast corner of the Glen Erie Line and Clarke Road intersection. THE EFFECT of this Official Plan Amendment will be to permit the development of a Large Scale Supplementary Farm Dwelling with a maximum gross floor area of 302m², and a total of four supplementary dwellings on the subject lands, having a total gross floor area of 500m² to provide temporary accommodation for seasonal Farm Labour. THE COMPLETE By-law 2025-052 and Official Plan Amendment No. 40 is available for inspection on the Bayham Municipal website: www.bayham.on.ca or by contacting the Municipal office (contact information below). ANY PERSON or public body is entitled to receive notice of the decision of the approval authority if a written request to be notified of the decision is made to the approval authority, namely the County of Elgin, County Administration Building, 450 Sunset Drive, St. Thomas, Ontario, Attention: Manager of Planning. The Official Plan Amendment is not exempt from approval under subsection 17(9) or (10) of the Act. DATED AT THE MUNICIPALITY OF BAYHAM THIS 28TH DAY OF AUGUST 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca OPA-02/25 PLANNING ACT NOTICE OF THE ADOPTION OF OFFICIAL PLAN AMENDMENT NO. 41 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: DAVID & LEIGH VYN LOCATION: 11045 BAYHAM NORFOLK BOUNDARY ROAD TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. 2025-053 and Official Plan Amendment No. 41 on the 21st day of August 2025 in accordance with Section 17 of the Planning Act. THE PURPOSE of the Official Plan Amendment is to permit a new Large Scale Supplementary Farm Dwelling to replace one temporary Supplementary Farm Dwelling in the future, alongside one existing Supplementary Farm Dwelling on the subject property, which requires considerations to have been met as specified in Section 2.1.11 of the Official Plan. These considerations include: alternative locations for accommodations are not feasible or appropriate; there are no negative impacts from the proposed building to the surrounding community; and that the new building be situated within proximity of the existing farm building cluster. The subject lands are located on the west side of Bayham Norfolk Boundary Road and the north side of Vincent Line; south-east of Eden. THE EFFECT of this Official Plan Amendment will be to permit the development of a Large Scale Supplementary Farm Dwelling with a maximum gross floor area of 550m², replacing one temporary Supplementary Farm Dwelling in the future, and one existing supplementary farm dwelling on the subject lands, having a total gross floor area of 615m² to provide temporary accommodation for seasonal Farm Labour. THE COMPLETE By-law 2025-053 and Official Plan Amendment No. 41 is available for inspection on the Bayham Municipal website: www.bayham.on.ca or by contacting the Municipal office (contact information below). ANY PERSON or public body is entitled to receive notice of the decision of the approval authority if a written request to be notified of the decision is made to the approval authority, namely the County of Elgin, County Administration Building, 450 Sunset Drive, St. Thomas, Ontario, Attention: Manager of Planning. The Official Plan Amendment is not exempt from approval under subsection 17(9) or (10) of the Act. DATED AT THE MUNICIPALITY OF BAYHAM THIS 28Th DAY OF AUGUST 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-21/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: MUNICIPALITY OF BAYHAM LOCATION: MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Municipality of Bayham has provided direction to proceed with a Zoning By-law Amendment (ZBA-21/25). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, September 18th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone by amending Sections 10.5 and 11.6 of Municipality of Bayham’s Zoning By-law to permit a Maximum Building Height of eight metres (8.0m) whereas a Maximum Building Height of seven metres (7.0m) is currently permitted. The subject properties are all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. THE EFFECT of this Zoning By-law Amendment is to permit an increased Maximum Building Height of eight metres (8.0m) on all lands zoned Village Residential 1 (R1) zone and Village Residential 2 (R2) zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 4:30 p.m. on Wednesday September 10th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Zoning By-law Amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of August 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-12-25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: JESSE FROESE (AGENT FOR COBLENTZ/STOLL) LOCATION: 53609 EDEN LINE, NORTH HALL TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-12-25). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, September 18th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to permit the construction of an Additional Residential Unit (ARU) and attached garage on the property, which requires the following provisions: • Section A1-XX to permit an ARU with a maximum GFA of 50% of the Primary Dwelling (88.4m² excluding garage), whereas Section 4.59 e) states the maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit; and • Section A1-XX to permit an ARU located 140m from the primary dwelling unit, whereas Section 4.59 f) requires an ARU to be located within 40 metres of the primary dwelling unit. The subject property is known as 53609 Eden Line, south side, and east of Springer Hill Road. THE EFFECT of this By-law is to permit a new Additional Residential Unit, with an attached garage, that exceeds the Maximum Gross Floor Area and Maximum Distance from the Primary Dwelling for an ARU. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 4:30 p.m. on Wednesday, September 10th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of August 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: September 4, 2025 REPORT: DS-37/25 FILE NO. C-07 / D13.BONN Roll # 3401-000-006-17100 SUBJECT: Rezoning Application ZBA-19/25 Bonney and Cadman 13540 Bayham Drive Draft Zoning By-law No. Z814-2025 BACKGROUND Appointed Agent Dan Hutten, on behalf of owners Dana Cadman and Bryan Bonney, has submitted a rezoning application for their property at 13540 Bayham Drive, east side, south of Talbot Line (Provincial Highway 3). The lands are currently designated as ‘Agriculture’ and ‘Natural Heritage’ in Schedule ‘A1’: Land Use of the Municipality of Bayham Official Plan. The rear portion of the lands are designated ‘Hazard Lands’ and ‘Significant A.N.S.I’ in Schedule ‘A2’: Constraints in the Bayham Official Plan. The proposed accessory building is located outside of the designated natural heritage features. The lands are currently zoned ‘Site-specific Agricultural (A1-49)’ and the ‘LPRCA Regulation Limit’ in Schedule ‘A1’, Map No. 3 in Zoning By-law No. Z456-2003. On November 6, 2024, staff presented Report DS-83/24 with Zoning By-law No. Z794-2024 to rezone the subject lands to permit the development of a detached accessory building (pool house) containing an Additional Residential Unit (ARU) seeking relief from the maximum floor area and permitting an oversized ARU. Since the approval, the owners have redesigned the accessory building to enclose the pool and patio area necessitating the new site-specific zone change to allow for the increased gross floor area of all accessory buildings and the maximum gross floor area of the fully self-contained ARU. The purpose of this By-law Amendment is to repeal Zoning By-law No. Z794-2024, passed on November 6, 2024, and to rezone the subject property from ‘Site-specific Agricultural (A1-49)’ Zone to ‘Site-specific Agricultural (A1-53)’ Zone to permit a new accessory building containing an indoor pool, associated pool house and facilities, and an Additional Residential Unit (ARU); which requires the additional following provisions:   Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of Staff Report DS-37/25 Bonney Cadman 2 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more   Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40%  If approved, this Zoning By-law Application will repeal and replace Zoning By-law No. Z794- 2024. The effect of this By-law is to permit a new accessory building that contains an indoor pool, associated pool house and facilities, and an ARU that exceeds the Maximum Floor Area requirements for Accessory Uses and Maximum Floor Area for an ARU. A public meeting was held on August 21, 2025 with no attendees and no oral or written public submissions. DISCUSSION The attached planner’s memorandum, dated August 26, 2025, provides a full analysis of the application against the Bayham Official Plan and Zoning By-law. Staff and planner concur the rezoning application meets the policies and recommend approval to rezone the subject property from ‘Site-specific Agricultural (A1-49)’ Zone to a ‘Site-specific Agricultural (A1-53)’ Zone to permit the development of a detached accessory building (pool house) containing an ARU, seeking relief from the sections noted in the background section of this report. STRATEGIC PLAN Not applicable. ATTACHMENTS: 1. Rezoning Application ZBA-19/25 Bonney Cadman 2. LPRCA correspondence, dated August 1, 2025 3. Arcadis Memorandum, dated August 26, 2025 4. Draft Zoning By-law No. Z814-2025 RECOMMENDATION THAT Report DS-37/25 regarding the Bonney Cadman rezoning application ZBA-19/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meetings held August 21, 2025 associated with this application, there were no attendees and no oral or written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this Staff Report DS-37/25 Bonney Cadman 3 resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Concession 10 & 11 Part Lots 21 and 22 at 13540 Bayham Drive from ‘Site-specific Agricultural (A1-49)’ Zone to a ‘Site-specific Agricultural (A1-53)’ Zone to permit the development of a detached accessory building (pool house) containing an ARU, seeking relief from the following provisions:  Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more   Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40%  AND THAT Zoning By-law No. Z814-2025 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer 56169 Heritage Line, August 1, 2025 Straffordville, ON Revised August 1,2025 N0J 1Y0 Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review the application ZBA-19-25 and can provide the following comments based on LPRCA’s plan review responsibilities for the Municipality of Bayham’s consideration. Delegated Responsibility from the Minister of Natural Resources, Chapter 5.2 of the Provincial Planning Statement, 2024 Conservation Authorities have been delegated responsibilities from the Ministry of Natural Resources to represent the provincial interests regarding natural hazards encompassed by Chapter 5.2 of the Provincial Planning Statement, 2024 (PPS). The overall intent of Chapter 5.0 - Protecting Public Health and Safety of the PPS is to reduce the potential public cost and/or risk to Ontario’s residents from natural or human-made hazards. As such, “development shall be directed away from areas of natural or human-made hazards where there is an unacceptable risk to public health or safety or of property damage, and not create new or aggravate existing hazards.” The application is subject to the following subsections of Chapter 5.2 of the Provincial Planning Statement: 5.2.2 Development shall generally be directed, in accordance with guidance developed by the Province (as amended from time to time), to areas outside of: b) hazardous lands adjacent to river, stream and small inland lake systems which are impacted by flooding hazards and/or erosion hazards. As all development is proposed to be located adequately from the top of bank, the application is consistent with the Provincial Planning Statement, 2024. Permitting under Ontario Regulation 41/24 The subject lands are regulated by Long Point Region Conservation Authority under Ontario Regulation 41/24. Permission from this office is required prior to any development within the regulated area as defined in the Conservation Authorities Act. Please feel free to reach out for any further questions related to this matter. Isabel Johnson, Resource Planner Long Point Region Conservation Authority 519-842-4242 | planning@lprca.on.ca 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0A7 www.arcadis.com Memorandum To/Attention Municipality of Bayham Date August 26th, 2025 From Jeff Henry, RPP, MCIP Project No 1009 cc Subject Dana Cadman and Bryan Bonney Application for Zoning By-law Amendment ZBA-19/25, 13540 Bayham Drive Background 1. Arcadis has completed a review of the application for a Zoning By-law Amendment submitted by Post Structures (c/o Dan Hutten) on behalf of Dana Cadman and Bryan Bonney, owners of the subject property identified as 13540 Bayham Drive, east side, and south of Talbot Line (Highway 3). The applicant is requesting a Zoning By-law Amendment to rezone the subject property from ‘Agricultural (A1- 49)’ Zone to a ‘Site-Specific Agricultural (A1-53)’ Zone to permit the development of a detached accessory building (pool house) containing an Additional Residential Unit (ARU), seeking relief from the following provisions: • Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,264ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m2 (4,148.0 ft2) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m2 on lots 0.4 ha or more; and,    • Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size) on the subject lands and Section 4.59(e) permits a maximum of 40%   2. A previous Zoning By-law Amendment (Z794-2024 for site-specific zone A1-49) was approved in November 2024 for a similar Accessory Building, containing an ARU. Since the approval, the design has changed (primarily to have the pool and patio area enclosed within the building) and hence the size of the Accessory Building has been increased. The Maximum Floor Area for Accessory Buildings is proposed to be increased from 385.4m² (A1-49) to 861m²; however, this will now ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 2 include all accessory buildings on the property, including the existing detached garage of 333m². The Gross Floor Area of the proposed ARU is proposed to be increased from 144.4m² (57.1% of the primary dwelling) to 253m² (73.4% of the primary dwelling). This increase allows for a fully self-contained ARU; rather than a self-contained bedroom and bathroom with shared kitchen and living facilities as per the previous application. 3. The previous Zoning By-law (Z794-2024, for Site Specific A1-49) will be repealed and replaced with the proposed Zoning By-Law Z814, Site Specific A1-53) should it be approved. 4. The applicant intends to use the proposed accessory building in a similar manner to the previous application, specifically as a pool house for recreational use with a gym, a great room (indoor patio area), and a suite (kitchen, bathroom, bedroom). The proposed self-contained Additional Residential Unit includes the suite and great room with the gym and indoor pool separated from the ARU. 5. The proposed building will be located to the immediate rear of the existing single- detached dwelling in the same location as the prior approval. It is understood that the owners do not intend to rent out the ARU space and intend to use the space for housing friends and family that visit; however, this may change in the future given the requested permission for the scale of the use. 6. The lands are currently designated as ‘Agriculture’ and ‘Natural Heritage’ in Schedule ‘A1’: Land Use of the Municipality of Bayham Official Plan. The rear portion of the lands are designated ‘Hazard Lands’ and ‘Significant A.N.S.I’ in Schedule ‘A2’: Constraints in the Bayham Official Plan. The proposed accessory building is located outside of the designated natural heritage features. The lands are currently zoned ‘Agricultural (A1-49)’ and the ‘LPRCA Regulation Limit’ in Schedule ‘A1’, Map No. 3 in Zoning By-law No. Z456-2003. Subject Property and Surrounding Area 7. The subject property can be described as an ‘irregular shaped’ lot that has a lot area of approximately 23.7 hectares (58.6 acres), estimated lot frontage of 667.5 metres (2,189.9 feet), and a lot depth of approximately 306 metres (1,003.9 feet). Despite the subject property being designated and zoned for agricultural purposes, the subject property does not consist of an existing agricultural operation. Given a significant portion of the subject lands are identified as ‘Hazard Lands’ and ‘Significant A.N.S.I’, there is very little workable acreage for a viable agricultural operation. 8. The subject property comprises of an existing single-detached dwelling with a floor area of 253m2 (2,724 ft2). An existing detached garage is also located on the subject ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 3 property, just south-west of the single-detached dwelling with a floor area of 333m2 (3,588 ft2). It is understood that the existing garage is used for personal storage and vehicles and will remain unaltered. 9. An existing access along Bayham Drive is currently used to access the subject property and will continue to be used by the owners. A new access is not proposed or required for the proposed accessory building. The subject property is currently serviced by a private well and private septic system. The proposed ARU within the oversized accessory building will require private servicing connections, which will be addressed at the Building Permit Application stage, should Council approve the Zoning By-law Amendment. 10. The subject property is predominantly surrounded by agricultural uses and natural heritage features. The proposed accessory building for recreational purposes and ARU will not have significant impacts to the adjacent land uses. The proposed development is located outside of the natural heritage system and has been confirmed to be outside the Long Point Conservation Authority (LPRCA) regulation limit. Further north along Talbot Line are industrial lands. The subject lands also border Norfolk County to the immediate east. Public Comments 11. A statutory Public Meeting was held on August 21st, 2025, and no written or verbal feedback from the public was received. Agency Comments 12. The application was circulated to all relevant agencies and departments. 13. Comments were received from the Municipality of Bayham Chief Building Official; who noted the proposed Great Room should be separated from the proposed ARU by a Fire Wall. 14. Subsequently, the applicant provided updated submission materials confirming that the Great Room would be included within the ARU rather than excluded from the ARU. 15. Comments were received from the Resource Planner at Long Point Region Conservation Authority; who noted that as all development is proposed to be located adequately from the top of bank, the application is consistent with the Provincial Planning Statement, 2024. Municipality of Bayham Official Plan 16. The subject lands are currently designated as ‘Agriculture’ in Schedule ‘A1’: Land Use of the Municipality of Bayham Official Plan. As per Section 2.1.1.2 of the Official Plan, all types, sizes, and intensities of agricultural uses and normal farm practices will be permitted and encouraged in the ‘Agriculture’ designation. A single-detached ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 4 dwelling supported by accessory buildings is also permitted in this land use designation. 17. Comment: The proposed accessory building will support the existing single- detached dwelling to remain on the subject property. It is our opinion that proposed detached accessory building of 527m2 (and combined with the existing detached garage of 333m², for a total of 861m²) will still maintain the general intent and purpose of the Official Plan, being that the low-rise nature and built form within the ‘Agricultural’ designation will be maintained. The overall size and massing of the building will not have significant impacts to the neighbouring lots based on the location to the rear of the existing dwelling, as well as it’s size relative to the 23.7 hectares (58.6 acres) of the subject property. The proposed location for the accessory building is surrounded by trees in all directions, thus mitigating any concerns of visual impacts from the public realm and adjacent lots. 18. Section 2.1.12 of the Official Plan provides policy direction with respect to Additional Residential Units in the ‘Agricultural’ land use designation. ARUs are permitted where a single-detached dwelling exists. Further, ARUs within the ‘Agricultural’ land use designation shall not be used for seasonal farm labour as intended in the supplementary farm dwelling policies of the Official Plan. 19. Comment: The applicant is proposing a self-contained ARU within a portion of the proposed oversized accessory building and is considered a permitted use where a single-detached dwelling is permitted. As per the applicant, the owners do not intend to rent out the ARU space at this time and intend to use the space for housing friends and family that visit, however, this may change in the future. As the lands do not consist of an existing agricultural operation and given the ARU’s scale, configuration, and inclusion within a recreation-focused accessory building, it is not anticipated that the ARU would be used to house seasonal farm labourers, which would not be permitted. 20. Section 4.7.1 of the Official Plan provides additional policy direction with respect to Additional Residential Units, outlining specific criteria. Up to one (1) additional residential unit may be permitted within a single detached dwelling or accessory building on such lots where the lot is on private water and sewer services. Further, the following criteria must be met: a) The exterior building or site changes to permit the additional residential unit shall maintain the general form and architectural character of the building where possible. Additional on-site parking shall be required. b) A maximum of one (1) connection to existing private and\or municipal sewage and water services shall be available to service the accessory residential unit(s) ancillary to the primary dwelling unit, to the satisfaction of the Municipality and the Southwestern Public Health as required. ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 5 c) The additional residential unit shall be incidental to the primary permitted residential use, and can be located within the primary residential building or an ancillary structure in accordance to the Planning Act, as amended. 21. Comment: The subject property is currently on private servicing and is permitted one (1) ARU within an accessory building. Based on the building and elevation plans provided by the applicant, it is our opinion that the proposed detached accessory building maintains the general form and architectural character of the existing single-detached dwelling. Parking will also be available for the proposed ARU. The proposed ARU within the oversized accessory building will require private servicing connections, which will be addressed at the Building Permit Application stage should Council approve this Zoning By-law Amendment. The ARU is also considered “incidental to the primary permitted residential use”, as the ARU will be 185.7m2 (1,998 ft2) while the existing single-detached dwelling is 253.1m2 (2,724 ft2). 22. The subject lands are currently designated as ‘Natural Heritage’ in Schedule ‘A1’: Land Use of the Official Plan. More specifically, majority of the lands are designated ‘Hazard Lands’ and ‘Significant A.N.S.I’ in Schedule ‘A2’: Constraints in the Official Plan. 23. Comment: The LPRCA had advised to the applicant during the previous application process that the either (1) the proposed location of the accessory building should be a minimum of 30.0 metres from the Top of Bank; or (2) provide a Slope Stability Assessment prepared by a qualified professional demonstrating that the current location is stable and will not have adverse impacts from public health/safety perspective to the satisfaction of the LPRCA. GRIT Engineering Inc. prepared a Desktop Slope Stability Analysis for the subject property in relation to the proposed accessory building. As per their review, the works and grading surrounding the proposed accessory building were revised on the sketch by the applicant to address the recommendations from the Desktop Slope Stability Analysis. LPRCA was satisfied with the revisions and issued a Permit (#LPRCA- 18/24) to the applicant. The LPRCA have reviewed this new application (see paragraph 15 above) and have no concerns with the updated design on location of the accessory building. Therefore, it is our opinion that the proposed accessory building maintains the general intent and purpose of the ‘Natural Heritage’ and ‘Hazards Lands’ policies in the Official Plan. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application would conform to the Bayham Official Plan. Municipality of Bayham Zoning By-law 24. The subject property is currently zoned ‘Agricultural (A1-49)’ in Schedule ‘A1’, Map No. 3 in Zoning By-law No. Z456-2003. As per Section 5.2, the A1 Zone permits ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 6 accessory uses, such as the proposed detached accessory building for the personal recreational use and an ARU. As per Section 4.2.f).ii) of the Zoning By- law, the size of an accessory building that is accessory to the principal farm dwelling shall be limited to a Maximum Floor Area of 200.0 m2 on those lots measuring 0.4 hectares or more. Given that the subject property is greater than 0.4 metres, the Maximum Floor Area of 200.0 m2 would apply. The Site Specific A1-49 regulation increased the permitted Maximum Floor Area for Accessory Buildings to 385.4m². 25. Comment: The applicant is proposing a total Maximum Floor Area of 861m2, whereas a maximum of 385.4m2 is required. As previously mentioned, the intent of the proposed accessory building is to be used as an indoor pool house for recreational use, including a gym, great room (indoor patio area), and suite with the suite and great room being the self-contained ARU. The requested total maximum floor area for accessory buildings would also recognize the exiting detached garage, which was inadvertently omitted in the previous approval. It is our opinion that the proposed oversized accessory buildings is appropriate in the context of the site, as the size of the subject property and location of the accessory building mitigates adverse impacts to the adjacent lots and public realm. The Maximum Floor Area of 861m2 represents an equivalent lot coverage of 0.36%, and if combined with the existing single-detached dwelling (253.1 m2), this would equate to a total lot coverage of approximately 0.47%, whereas 20% is the Maximum Lot Coverage for ‘A1’ Zone. The proposed accessory building would also be located to the rear of the existing single-detached dwelling and is surrounded by trees in all direction, thus mitigating any concerns of visual impacts from the public realm and adjacent lots. The proposed oversized accessory building would not have an impact to agricultural lands, as the proposed area is currently not cultivated and is not generally suitable for cultivation. 26. As per the recent Housekeeping Zoning By-law Amendment (By-law Z789-2024) approved by Council on September 5, 2024, Section 4.59 of the Zoning By-law outlines the regulations pertaining to ARUs as follows: a) An additional residential unit, either within the primary dwelling or in a detached accessory building, shall be connected to approved private and\or municipal water and sewer services where such services are available, to the satisfaction of the Municipality and Southwestern Public Health; Comment: To be addressed at the Building Permit Application stage, should Council approve this Zoning By-law Amendment. b) A maximum of one (1) additional residential unit shall be permitted on a lot where partial or private water and sewer services are available; Comment: The applicant is proposing one (1) ARU as the subject property is ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 7 on private water and sewer services. c) A maximum of two (2) additional residential unit shall be permitted on a lot where full municipal water and sewer services are available; Comment: Not applicable, as full water and sewer services are not available. d) A maximum of one (1) additional residential unit shall be permitted in a detached accessory building and all zoning regulations for an accessory building shall be complied with; Comment: The applicant is proposing one (1) ARU in an accessory building on the subject property. e) The maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit, except that an additional residential unit may occupy the whole of a basement of a primary dwelling; Comment: The previous Site Specific zone (A1-49) permits an ARU with a maximum of 57.1% (144.4 m2 or 1,553.9 ft2 in size). The revised ARU is 73.4% (185.7m2 or 1,998 ft2 in size) of the primary dwelling unit (253.1 m2 or 2,724.0 ft2 in size), exceeding the maximum requirements. It is our opinion that the proposed size of the ARU is appropriate in the context of the site, as the ARU will still be smaller and subordinate to the primary dwelling, remaining accessory to the primary dwelling unit. f) An additional residential unit shall be located within 40 metres of the primary dwelling unit; Comment: The proposed ARU is located within 40 metres of the primary dwelling unit. g) An additional residential unit shall not be permitted within a farm building, such as barns, greenhouses, stables and driving sheds, or a building used for an on- farm diversified use; Comment: The proposed ARU will not be located in a farm building. h) A minimum of one (1) parking space shall be provided per additional residential unit, and all zoning regulations for parking shall be complied with; and Comment: The applicant is providing a minimum of one (1) parking space for the proposed ARU. i) The additional residential unit shall meet all the requirements of the Ontario Building Code and Ontario Fire Code and requires an approved Building Permit ARCADIS MEMORANDUM Municipality of Bayham – August 26th, 2025 8 to establish the additional residential unit. Comment: To be addressed at the Building Permit Application stage, should Council approve this Zoning By-law Amendment. Based on the analysis provided above, it is our opinion that the proposed Zoning By-law Amendment Application meets the general intent and purpose of the Bayham Zoning By- law. Conclusion and Recommendations 27. Based on our review, Arcadis has no objection to the requested Zoning By-law Amendment Application to rezone the subject property from ‘Agricultural (A1-49)’ Zone to a ‘Site-Specific Agricultural (A1-53)’ Zone to permit the development of a detached accessory building (pool house) containing an ARU, seeking relief from the following provisions: • Section 5.12.53 to permit a combined Maximum Floor Area for Accessory Buildings of 861.0m² (9,267ft²); whereas Section 5.12.49 permits an accessory building with a Maximum Floor Area of 385.4 m² (4,148.0 ft²) on the subject lands and Section 4.2(f)(ii) permits a combined Maximum Floor Area of accessory buildings of 200m² on lots 0.4 ha or more  • Section 5.12.53 to permit an Additional Residential Unit with a Maximum Gross Floor Area that is 73.4% (185.7 m² or 1,998 ft² in size) of the primary dwelling unit (253.1 m² or 2,724.0 ft² in size), whereas Section 5.12.49 permits a maximum of 57.1% (144.4 m² or 1,553.9 ft² in size) on the subject lands and Section 4.59(e) permits a maximum of 40% . 28. Further, Arcadis recommends that the Site-Specific Agricultural (A1-49) zone be repealed should the Site-Specific Agricultural (A1-53) zone be approved. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, MCIP, RPP Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE  MUNICIPALITY OF BAYHAM  BY-LAW NO. Z814-2025  BONNEY CADMAN BEING A BY-LAW TO REPEAL AND REPLACE BY-LAW No. Z794-2024, AND TO AMEND BY-LAW No. Z456-2003, AS AMENDED   WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;   THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:  1. THAT By-law No. Z794-2024 is hereby repealed. 2. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”, Map 3 by changing the zoning symbol on the lands from “Agricultural (A1-49) Zone to a ‘Site Specific Agricultural (A1-53)’ Zone, which lands are outlined in heavy solid lines and marked “A1-53” on Schedule A, Map 3 to this By-law, which schedule is attached to and forms part of this By-law.  2. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.12 Exceptions – Agricultural (A1) Zone by adding the following clauses:    5.12.53.1 Defined Area    “A1-53” as shown on Schedule “A, Map 3” to this By-law.   5.12.53.2 Maximum Floor Area for Accessory Buildings Notwithstanding the provisions of Section 4.2(f)(ii) of this By-law, a Maximum Combined Floor Area for all Accessory Buildings on the subject lands of 861m² (9,264ft²) shall be permitted; 5.12.53.3 Maximum Gross Floor Area for Additional Residential Unit  Notwithstanding the provisions of Section 4.59(e) of this By-law,  an Additional Residential Unit with a maximum Gross Floor Area of 73.4% (185.7m² or 1,998ft²) of the primary dwelling unit shall be permitted. THIS By-law comes into force:   a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or  b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.    READ A FIRST TIME AND SECOND TIME THIS 4th DAY OF SEPTEMBER, 2025 READ A THIRD TIME AND FINALLY PASSED THIS 4th DAY OF SEPTEMBER, 2025 ____________________________ _____________________ MAYOR CLERK ZBA-19-25 The Corporation of the 255 Metcalf St., Postal Bag 729 Tweed, ON KOK 3J0 Tel.; (613)478-2535 Fax: (613)478-6457 Email; info(@twced.ca Website; www.uveed.ca faceboolc.com/tweecionlario To: All Ontario Municipal Councils Collaborative Action on Sustainable Waste Management in Ontario As members of municipal councils, we share a responsibility to make decisions that result in the most positive outcomes for both our current residents and future generations. The management of municipal waste is one of the most pressing environmental challenges we face today. Large urban centres are increasingly looking to rural areas for land to bury garbage waste. Continuing to bury garbage in the ground will inevitably lead to serious consequences: Globally, solutions already exist. Clean incineration technology can drastically reduce the volume of waste going to landfills while producing much needed electricity. Germany serves as an inspiring model, operating 156 municipal thermal waste incineration facilities with an aggregate annua! capacity of 25 million tonnes. At the same time, Germany recycles 66.1% of its municipal waste, the highest rate in the world, driven by strong community engagement, innovative infrastructure, and early education programs that foster a culture of sustainability. We believe Ontario can and must do better. We are calling for: 1. The creation of a provincial working group composed of municipalities, the Provincial and Federal Governments, and manufacturing partners: 2. A commitment to exploring and implementing clean incineration, stronger recycling programs, and other sustainable practices; 3. Support from municipal councils across Ontario to advocate for immediate action at all levels of government. We respectfully request that your council consider supporting this Initiative by passing a similar resolution and communicating your support to Premier Doug Ford, the opposition parties, and other relevant stakeholders. By acting together, we can ensure that waste disposal in Ontario is managed quickly, efficiently, and sustainably protecting our environment and safeguarding our communities for generations to come. Jim Flieler Councillor, Municipality of Tweed Resolution for Incineration and a more Robust Recycling Program Whereas It is incumbent upon the members of council, MPP’s and MPs to make the decisions that will result in the most positive outcomes for now and future generations And Whereas with large urban centres now looking in rural areas of our province and entire country for lands to bury their garbage waste And Whereas a large landfill site owned by a large urban centre which receives 50% of their garbage at the present time is expected to be full by 2029 creating more environmental impacts And Whereas continuing to bury garbage in the ground will result in our future generations having lost potable groundwater as a result of garbage leachate rendering it unusable. And Whereas burying garbage, particularly organic waste in landfills, leads to the production of methane a greenhouse gas. which escapes into the atmosphere and contributes to climate change causing more environmental destruction. And Whereas we continue to destroy our environment jeopardizing our future generations And Whereas we have worldwide technology that will allow us the use of dean incineration and also produce much needed electric energy And Whereas the incineration of household and other municipal waste has a long tradition in Germany, which currently has 156 municipal thermal waste incineration facilities with an aggregate annual capacity of around 25 million tons And Whereas with a strong focus on community involvement, innovative infrastructure, and sustainable practices, Germany has set a high bar for municipal recycling programs that the rest of the world can learn from and emulate. And Whereas at the present time, Germany recycles 66.1%of its garbage waste at a municipal level. This places the country as the most effective and prominent country when it comes to recycling in the entire world. This highlights the citizen’s strength and motivation to deal with environmental issues on a daily basis. And Whereas German schools often integrate recycling education into their curriculum. This early exposure to the importance of recycling instills a sense of responsibility in the younger generation, creating a culture of sustainability that transcends generations. Now Therefore be it resolved that Council direct staff to investigate the possibility of working together with Ontario Municipalities, Provincial and Federal Governments as well as our manufacturing partners to form a working group to ensure that our waste disposal issues can be resolved quickly, efficiently and effectively with the use of incineration, more robust recycling programs and sustainable practices so that our future generations will not suffer from our environmental mismanagement and to request support from these organizations as well as letters being sent to all municipalities in Ontario, Premier Ford and the opposition parties. Municipality of Tweed Council Meeting Council Meeting Resolution No. Title: Date: 3SS Notice of Motion - Incineration and a More Robust Recycling' Tuesday, August 12, 2025 Moved by Seconded by Councillor J. Flieler Councillor P. Valiquette BE IT RESOLVED THAT Council direct staff to investigate the possibility of working together with the Ontario Municipalities. Provincial and Federal Governments as well as our manufacturing partners to form a working group to ensure that our waste disposal issues can be resolved quickly, efficiently and effectively with the use of incineration, more robust recycling programs and sustainable practices so that our future generations will not suffer from our environmental mismanagement and to request support from these organizations as well as letters being sent to all municipalities in Ontario, Premier Ford and the opposition parties. Carried The Corporation of the City of Kingston 216 Ontario Street, Kingston, ON K7L 2Z3 Phone: (613) 546-4291 extension 1207 cityclerk@cityofkingston.ca Office of the City Clerk August 14, 2025 Via email All Ontario Municipalities Re: Kingston City Council Meeting, August 12, 2025 – Resolution Number 2025-269 – Heritage Property Insurance Rates At the regular Council meeting on August 12, 2025, Council approved Resolution Number 2025-269 with respect to Heritage Property Insurance Rates, as follows: Whereas heritage is a fundamental part of individual and community identity, and is a major driver of Kingston’s tourism economy; and Whereas the Ontario Heritage Act encourages municipalities in Ontario to designate and protect properties that meet provincial criteria related to design value, associative value and contextual value; and Whereas the Provincial Planning Statement states that protected heritage property shall be conserved; and Whereas the City of Kingston’s Official Plan states that built heritage resources in Kingston shall be conserved; and Whereas conserving heritage properties has direct benefits to property values, tourism and the environment; and Whereas homeowners require insurance to protect their homes, which is often their most significant financial investment, and can be required to maintain a mortgage; and Whereas the cost of living and the cost of insurance is on the rise in Canada; and Whereas the Province of Ontario has stated that a heritage designation does not place additional requirements on insurers and that insurance premiums should not go up because of a heritage designation; and Whereas some homeowners have reported that their premiums have gone up as a result of a heritage designation or they have been denied an insurance policy as a result of a heritage designation; and - 2 - Whereas as a result of insurance concerns, some impacted homeowners have objected to a proposed heritage designation on their property or have applied to have a designating by-law repealed; and Whereas this directly threatens the unique and irreplaceable heritage character of Kingston and Ontario; Therefore Be It Resolved That Kingston City Council call on the Provincial Government to: • investigate why some insurers are raising premiums on heritage designated properties or are denying insurance policies as a result of a heritage designation in contravention of provincial guidance; and • bring insurance regulators, insurance industry representatives and heritage professionals together to find solutions that enable the continued protection of heritage properties without unwarranted financial burden on homeowners; and • regulate the impact of heritage designation on insurance premiums through enforcement, education and new solutions; That a copy of this resolution be forwarded to the Honourable Doug Ford, M.P.P. Premier of Ontario, the Honourable Graham McGregor, M.P.P. Minister of Citizenship and Multiculturalism, Ted Hsu, M.P.P. Kingston and the Islands and John Jordan, M.P.P. Lanark-Frontenac-Kingston, all Ontario municipalities, the Association of Municipalities of Ontario, the Financial Services Regulatory Authority of Ontario, the Canadian Council of Insurance Regulators, and the Insurance Bureau of Canada. Yours sincerely, Janet Jaynes City Clerk /nb August 27, 2025 Thames Valley District School Board Municipalities VIA EMAIL RE: Correspondence from the Township of Zorra At its meeting held August 13, 2025, Oxford County Council passed the following resolution: Moved By: Phil Schaefer Seconded By: Deb Gilvesy Resolved that correspondence Item 7.2 on the Open Meeting Agenda of August 13, 2025 be received; And further that the Council of the County of Oxford, through its advocacy efforts, supports the work of the appointed supervisor and the Minister of Education in reviewing the governance of the Thames Valley District School Board (TVDSB); And further that alternate structures be considered to more effectively and efficiently serve the students and communities of the County of Oxford; and, That this resolution be forwarded to all TVDSB municipalities requesting support. DISPOSITION: Motion Carried Enclosed herein you will find a copy of Correspondence Item 7.2 (Township of Zorra) from the August 13, 2025 Agenda for ease of reference. Should you require anything further or have questions or concerns, please do not hesitate to contact the undersigned. Thank you, Lindsey A. Mansbridge County Clerk CLERK’S OFFICE 21 Reeve Street, PO Box 1614 Woodstock, ON N4S 7Y3 519.539.9800 I 1.800.755.0394 oxfordcounty.ca Dear Mayor Ketchabaw and Members of Council, As a Bayham resident, I deeply value the dedication and care you bring to every municipal decision. At the same time, I feel compelled to express my concern over the recent Council resolution to retain paper ballots only for the 2026 municipal election, rejecting staff recommendations to introduce internet or telephone voting From what I understand, the resolution followed a detailed report—originally deferred from April to May 1, 2025—reviewing historical voting patterns and costs of alternative voting methods. Despite staff suggesting that internet/telephone voting could increase accessibility and reduce overall costs, Council chose paper ballots exclusively, even though this choice was estimated to cost twice as much as the recommended option. Why This Matters: DEI, Accessibility, and Representation Council’s decision may inadvertently limit participation from groups who find traditional voting impractical or impossible, including: Seasonal residents, who live here fully during high tourism season, but may be absent during Election Day or advance polls. Residents with disabilities, mobility challenges, caregiving duties, or transportation barriers who struggle to get to polling locations. Younger voters, students, and shift workers whose schedules often conflict with polling hours. Maintaining a paper-ballot-only approach could therefore suppress participation from diverse voices and contradict Council’s commitment to diversity, equity, and inclusion (DEI). Ontario Municipalities Have Modernized Successfully Many municipalities across Ontario have effectively implemented hybrid voting methods. Their experience shows: Internet and telephone voting significantly increases access for seasonal residents, persons with disabilities, and those away for work or school. Electronic voting has proven secure and cost-effective, with no major issues in the 2022 municipal elections across jurisdictions These models strike a balance between traditional paper ballots and modern accessibility, and could be adapted to Bayham’s size and budget by partnering with neighbouring municipalities for procurement and cost-sharing. A Modest Proposal for Reconsideration I’m proposing that Bayham reconsider the current stance and explore: Offering internet or telephone voting as an opt-in alternative, alongside paper ballots. Initiating a public engagement process on the issue to gauge interest and level of need among seasonal residents and accessibility-concerned residents. Collaborating with comparable municipalities that have implemented hybrid voting models to understand best practices and minimize costs. Alignment with Bayham’s Fundamental Principles Bayham’s own governance framework emphasizes transparent, accessible, and responsive decision-making, and encourages public participation throughout municipal processes. Embracing multiple voting methods aligns naturally with these principles—and with Council’s commitment to its constituents. In Closing This is not simply a policy debate—it’s about ensuring every Bayham voice can be heard. I respect the cost considerations behind Council’s decision, but I believe access should not come at the expense of participation. I kindly request that Council review the recent resolution in light of DEI, accessibility, and Bayham’s evolving demographics. I welcome the opportunity to speak before Council or contribute to a future public information session on this topic. Thank you for your ongoing service to our community John Regan EcD(F),CEcD REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Clerk DATE: September 4, 2025 REPORT: CL-05/25 SUBJECT: 2026 COUNCIL SCHEDULE BACKGROUND Every Q3, the Clerk presents to Council the proposed Council Meeting Schedule for the upcoming year. DISCUSSION The proposed 2026 Council Schedule is attached hereto. Establishing a meeting schedule is important for planning purposes, however this schedule is subject to change due to additions of public meetings, special council meetings, or any other additions/deletions that may occur. The attached schedule proposes to remove the 1st regular meeting in January as was done in 2024 and 2025. A special operating budget meeting is tentatively scheduled for January 6, 2026 as presented to Council through Report TR-13/25. Meetings during the summer recess are set for July 16 and August 20, 2026. Municipal Elections are to take place on Monday, October 26, 2026 with the new term of Council to begin November 15, 2026. The Inaugural Meeting is proposed to take place on November 19, 2026 at 6 pm with council training to follow. 2026 Conferences are as follows:  AMO Annual General Meeting and Annual Conference is scheduled to be held in Ottawa August 16 to 19, 2026.  Good Roads (formally OGRA) Conference will be held in Toronto March 29 to April 1, 2026.  ROMA Annual Conference is scheduled to be held at the Sheraton Centre Hotel in Toronto from January 18 to January 20, 2026.  FCM Annual Conference and Trade Show will be held in Edmonton from June 4 to 7, 2026. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. 2026 Council Schedule RECOMMENDATION THAT Report CL-05/25 re 2026 Council Schedule be received for information; AND THAT Council approves the 2026 Council Schedule. Respectively Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer 2026 Council Schedule Date Meeting Time Public Agenda Items Due January 15 Council 7:00 p.m. January 6 February 5 Council 7:00 p.m. January 27 February 19 Council 7:00 p.m. February 10 March 5 Council 7:00 p.m. February 24 March 19 Council 7:00 p.m. March 10 April 2 Council 7:00 p.m. March 24 April 16 Council 7:00 p.m. April 7 May 7 Council 7:00 p.m. April 28 May 21 Council 7:00 p.m. May 12 June 4 Council 7:00 p.m. May 26 June 18 Council 7:00 p.m. June 9 July 16 Council 7:00 p.m. July 7 August 20 Council 7:00 p.m. August 11 September 3 Council 7:00 p.m. August 25 September 17 Council 7:00 p.m. September 8 October 1 Council 7:00 p.m. September 22 October 15 Council 7:00 p.m. October 6 November 5 Council 7:00 p.m. October 27 November 19 Inaugural 6:00 p.m. N/A December 3 Council 7:00 p.m. November 24 December 17 Council 7:00 p.m. December 8 NOTE: Public Agenda Items and Delegations, pursuant to the Procedural By-law are due to staff in the specified format by Tuesday at 9:00 AM the week preceding the meeting. REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: September 4, 2025 REPORT: CAO-36/25 SUBJECT: ONTARIO REGULATION 588/17 – ASSET MANAGEMENT PLAN FINANCIAL STRATEGY BACKGROUND Ontario Regulation (O.Reg) 588/17 sets out a phased-in approach for municipalities to establish asset management plans and financing strategies for all core and non-core assets. Under O.Reg 588/17, core assets were required to be identified by July 1, 2022; non-core assets were required to be included by July 1, 2024; and, a financial strategy for the proposed level of service for all asset classes was required by July 1, 2025. Bayham adopted its current Asset Management Plan in 2020 to cover all core and non-core assets. Staff have been working with Watson and Associates on a proposed level of service financing strategy to satisfy the final requirement of the O.Reg. At its July 30, 2025 Special Meeting, Council received a presentation from Watson and Associates regarding the Asset Management Plan Financial Strategy. Councl passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the Municipality of Bayham Asset Management Plan – Financial Strategy be received and amended for a 25-year time horizon to fully address the municipality’s annual lifecycle funding gap; AND THAT the Municipality of Bayham Asset Management Plan – Financial Strategy Report be finalized to incorporate the 25-year time horizon and presented to Council for endorsement; AND THAT consideration be made as part of the annual budgeting process to ensure sufficient capital funding is available to implement the Financial Strategy. DISCUSSION The Financial Strategy covers all municipal asset classes and is based on the 2025 replacement costs and calculates anticipated annual lifecycle costs to ensure all asset classes are fully funded. The Financial Strategy was developed by Watson and Associates in compliance with O.Reg 588/17, and is attached to this Report. The Financial Strategy is divided into multiple categories for comparison purposes:  Tax Supported Assets o Core o Non-Core  Rate Supported Assets o Water (Core) o Wastewater (Core) Tax Supported Assets are those that are generally funded by the tax levy, including by not limited to roads, fire, parks and recreation, and facilities. They comprise 70 percent of the Municipality’s assets (56 percent are core, and 14 percent are non-core). The Financial Strategy employs the 25-year time horizon approved by Council, and ensures the model fully funds these assets by 2049, while giving time for the Municipality to phase-in additional levy-supported funds to the capital program. Rate Supported Assets are included by necessity, but on a 10-year time horizon to be consistent with the Water and Wastewater 5-Year Financial Plan, which was approved by Council in Q3 2024. These asset classes account for 30 percent of the Municipality’s assets, all of which are core. Based on 2025 figures, 86 percent of Bayham’s assets are deemed core infrastructure. The remaining 14 percent is non-core. The annual lifecycle costs is $10,256,000, of which $5,843,500 is tax-supported and $8,559,900 is for core infrastructure. Under this Financial Strategy, the Municipality should be focusing heavily on core infrastructure and limiting over-investment to the non-core portfolio, including expansion of non-core asset classes where not required. The modeling is based off of 2025 capital funding and assumes a baseline of $3.1 million on the capital levy. The 25-year tax-supported model is based on a tax levy increase of 4.9 percent annually where 1.3 percent is assessment growth and the balance is the tax levy increase on existing tax payers. By way of bringing this Report to Council and in accordance with O.Reg 588/17, the CAO endorses this Financial Strategy. Council is required to endorse the Financial Strategy as the final component of the Asset Management Plan. Upon endorsement, the document will be posted on the website and provided to the Ministry for their files. Even though the milestone dates for asset management planning have now been met, O.Reg 588/17 still requires a full Asset Management Plan update every five years to ensure up-to-date decision-making documentation is available guide asset planning. To ensure this, a Capital Item for Asset Management Planning will be included in the upcoming 2026-2035 Capital Budget and 10-Year Capital Plan, which will enable staff to complete updated plans in 2029/2030 and 2034/2035. The costs provided will be estimates and subject to industry fluctuations. Further, on or before July 1 in each calendar year after 2025, the Municipality must undertake an annual review of the approved Asset Management Plan. The annual review must include: (a) the municipality’s progress in implementing its asset management plan; (b) any factors impeding the municipality’s ability to implement its asset management plan; and (c) a strategy to address the factors described in clause (b). These requirements are to ensure that municipalities are adhering to their approved plans and continuing to demonstrate prudent asset management. It is anticipated that these annual reports will be presented to Council in Q2 of 2026 and onward to ensure ongoing compliance with legislation. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable ATTACHMENTS 1. Municipality of Bayham Asset Management Plan Financial Strategy RECOMMENDATION 1. THAT Report CAO-36/25 re Ontario Regulation 588/17 – Asset Management Plan Financial Strategy be received for information; 2. AND THAT Council approves the Asset Management Plan Financial Strategy to fund the municipality’s core and non-core assets; 3. AND THAT the Asset Management Plan Financial Strategy be posted to the municipal website and provided to the Ministry to satisfy the 2025 requirements of O.Reg 588/17; 4. AND THAT consideration be made as part of the annual budgeting process to ensure sufficient capital funding is available to implement the Financial Strategy. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer Watson & Associates Economists Ltd. 905-272-3600 September 4, 2025 info@watsonecon.ca Asset Management Plan – Financial Strategy Municipality of Bayham ________________________ Watson & Associates Economists Ltd. Table of Contents Page 1. Introduction ...................................................................................................... 1-1 1.1 Overview ................................................................................................. 1-1 1.2 Legislative Context for the Asset Management Plan and Financial Strategy .................................................................................................. 1-2 1.3 Financial Strategy Development ............................................................. 1-3 2. Financial Strategy ............................................................................................ 2-1 2.1 Introduction ............................................................................................. 2-1 2.2 Annual Contribution and Lifecycle Funding Target ................................. 2-1 2.3 Capital Expenditure Forecast .................................................................. 2-4 2.4 Funding ................................................................................................... 2-4 2.5 Tax Levy Impact ..................................................................................... 2-5 2.6 Rate-Supported Impact ........................................................................... 2-6 3. Recommendations and Next Steps ................................................................ 3-1 3.1 Recommendations .................................................................................. 3-1 3.2 Next Steps .............................................................................................. 3-1 Appendix A Financial Strategy Tables – Tax Levy Impact ................................... A-1 Appendix B Financial Strategy Tables – Rate-Supported Impact ......................... B-1 Report Watson & Associates Economists Ltd. Chapter 1 Introduction Watson & Associates Economists Ltd. PAGE 1-1 1. Introduction 1.1 Overview The Municipality of Bayham (Municipality) retained Watson & Associates Economists Ltd. (Watson) to prepare the Financial Strategy as part of the Municipality’s Asset Management Plan (A.M.P.). This strategy is intended to ensure the long-term financial sustainability of the Municipality’s infrastructure by aligning asset management goals with realistic and achievable funding approaches. The project involved updating the annual lifecycle funding requirements for existing assets and developing a financial strategy to support the asset management plan. While informed by the broader A.M.P., this report focuses specifically on the financial strategy component, providing a framework to guide infrastructure funding decisions over the long term. It should be noted that the information presented in this Financial Strategy is based on the best data available to the Municipality at this time. While best efforts have been taken to ensure the accuracy and completeness of the data used to develop this Financial Strategy, it is best viewed as a living document that will continue to be refined as newer/better information becomes available. The total replacement cost for the Municipality’s infrastructure assets is estimated to be approximately $171.7 million. Tax Supported Core Assets1 account for the largest share of replacement costs (60%), followed by Wastewater Assets (22%), Tax Supported Non-Core Assets (10%), and Water Assets (8%). A breakdown of the replacement cost by asset category is provided in Table 1-1 and is further illustrated in Figure 1-2. 1 Core infrastructure assets are defined by Ontario Regulation 588/17 as being roads, bridges, culverts, and any asset that is utilized in the provision of water, wastewater, and stormwater services. Any other assets owned and managed by a municipality that are not included within the definition of core infrastructure assets are classified as non-core infrastructure assets. Watson & Associates Economists Ltd. PAGE 1-2 Table 1-1: Replacement Cost (2025$) by Asset Category Figure 1-2: Distribution of Replacement Cost by Asset Category 1.2 Legislative Context for the Asset Management Plan and Financial Strategy Asset management planning in Ontario has evolved significantly over the past decade. Prior to 2009, it was common municipal practice to expense capital assets in the year of their acquisition or construction. Consequently, this meant that many municipalities did not have appropriate tracking of their capital assets, especially with respect to any changes that capital assets may have undergone (i.e., betterments, disposals, etc.). Furthermore, this also meant that many municipalities had not yet established inventories of their capital assets, both in their accounting structures and financial statements. As a result of revisions to Section 3150 – Tangible Capital Assets of the Asset Category 2025 Replacement Cost Tax Supported Core Assets 95,854,818$ Tax Supported Non-Core Assets 24,069,310$ Tax Supported Assets 119,924,128$ Water Assets 14,173,805$ Wastewater Assets 37,583,541$ Rate Supported Assets 51,757,346$ Total 171,681,474$ Watson & Associates Economists Ltd. PAGE 1-3 Public Sector Accounting Board (PSAB) handbook, which came into effect for the 2009 fiscal year, municipalities were required to change this long-standing practice and capitalize their tangible capital assets over the term of the asset’s expected useful service life. In order to comply with this revision, municipalities needed to establish asset inventories, if none previously existed. In 2012, the Province launched the Municipal Infrastructure Strategy, which required municipalities and local service boards seeking provincial funding to demonstrate how any proposed project fits within a broader asset management plan. In addition, asset management plans encompassing all municipal assets needed to be prepared by the end of 2016 to meet Federal Gas Tax (now the Canada Community-Building Fund) agreement requirements. To help define the components of municipal asset management plans, the Province produced a document entitled Building Together: Guide for Municipal Asset Management Plans. This document outlined the information and analyses that were required to be included in municipal asset management plans under this initiative. The Province’s Infrastructure for Jobs and Prosperity Act, 2015 (IJPA) was proclaimed on May 1, 2016. This legislation detailed principles for evidence-based and sustainable long-term infrastructure planning. The IJPA also gave the Province the authority to guide municipal asset management planning by way of regulation. In late 2017, the Province introduced O. Reg. 588/17 under the IJPA. The intent of O. Reg. 588/17 is to establish standard content for municipal asset management plans. Specifically, the regulation requires that asset management plans be developed that define levels of service, identify the lifecycle activities that will be undertaken to achieve those levels of service, and provide a financial strategy to support the levels of service and lifecycle activities. As noted earlier, this report responds directly to the requirements by providing a financial strategy that identifies the anticipated capital and operating costs necessary to maintain service levels and outlines how these costs will be funded and managed. 1.3 Financial Strategy Development The development of the Financial Strategy section of the asset management plan was guided by the Municipality’s A.M.P., discussions with the Municipality’s staff, Watson & Associates Economists Ltd. PAGE 1-4 information gathered through reviews of various background documents and studies, and detailed analysis of the Municipality’s capital asset data and financial information. The key steps involved in the development of this financial strategy are summarized below: 1. Develop a financial strategy to support the asset management plan. The financial strategy informs how the capital and operating expenses identified in the A.M.P. will be funded over the forecast period, and how any existing funding gaps will be managed. 2. Document the comprehensive financial strategy in a formal report to inform future decision-making and to communicate planning to municipal stakeholders. Watson & Associates Economists Ltd. Chapter 2 Financial Strategy Watson & Associates Economists Ltd. PAGE 2-1 2. Financial Strategy 2.1 Introduction This chapter outlines the financial strategy that would sustainably fund the lifecycle management strategies presented in the A.M.P. This financial strategy examines how the Municipality can fund the lifecycle activities required to achieve the proposed levels of service over a 10-year forecast period. Additionally, it provides a suggested approach for eliminating the current annual lifecycle funding gap by 2049 and 2034 for tax-supported and rate-supported assets, respectively. The strategy presented is a suggested approach which should be examined and re-evaluated during the annual budgeting processes to ensure the sustainability of the Municipality’s financial position as it relates to its assets. O. Reg. 588/17 requires, at a minimum, a 10-year capital plan that forecasts the costs of implementing the lifecycle management strategy and the lifecycle activities identified therein. The financial strategy in this asset management plan has been developed for a 10-year forecast period (i.e., 2025-2034) to be in compliance with this requirement. Various financing options, including reserve funds, debt, and grants, were considered during the process of developing the financial strategy and are described in more detail in section 2.4 below. 2.2 Annual Contribution and Lifecycle Funding Target An annual lifecycle funding target represents the amount of funding that would be required annually to fully finance a lifecycle management strategy over the long term. By planning to achieve this annual funding level, the Municipality would theoretically be able to fully fund capital works as they arise. In practice, capital expenditures often fluctuate year-to-year based on the asset replacement and renewal/rehabilitation projects being undertaken in a particular year. By planning to achieve the lifecycle funding target over the long term, however, the periods of relatively low capital needs would allow for the building up of lifecycle reserve funds that could be drawn upon in times of relatively high capital needs. For the replacement of current assets, as well as the addition of the proposed levels of service requirements, the annual lifecycle funding target as of 2025 is approximately Watson & Associates Economists Ltd. PAGE 2-2 $10.2 million ($5.84 million for tax-supported assets and $4.41 million for rate-supported assets). A breakdown of the lifecycle funding target by asset category is provided in Table 2-1. Table 2-1: Average Annual Lifecycle Cost by Asset Category With respect to the tax-supported assets, the Municipality budgeted to contribute approximately $3.1 million from the tax levy and other current revenue sources towards capital-related needs in 2025. Included in this are budgeted contributions to capital- related reserves and reserve funds and ongoing federal and provincial grants (i.e., Asset Category Annual Lifecycle Cost Tax Supported Core Assets Road Network 2,770,500$ Bridges & Culverts 536,600$ Storm Water Network 840,300$ Non-Core Assets Buildings 623,600$ Vehicles 621,200$ Machinery & Equipment 138,300$ Land Improvements 313,000$ Total Tax Supported 5,843,500$ Water Assets Water Network 1,185,100$ Buildings 9,900$ Vehicles -$ Machinery & Equipment 7,100$ Land Improvements -$ Total Water 1,202,100$ Wastewater Assets Sanitary Sewer Network 2,449,000$ Buildings 602,800$ Vehicles 32,100$ Machinery & Equipment 126,500$ Land Improvements -$ Total Wastewater 3,210,400$ Grand Total 10,256,000$ Watson & Associates Economists Ltd. PAGE 2-3 Canada Community-Building Fund (CCBF) and Ontario Community Infrastructure Fund (OCIF)). With respect to the rate-supported assets, the Municipality budgeted to contribute approximately $0.3 million from water and wastewater rates towards the capital-related needs in 2025. Included in this is the budgeted contribution to capital-related reserves and reserve funds. The difference between the annual lifecycle funding target and current annual contribution is referred to as the lifecycle funding gap. Based on the analysis of 2025 budgeted capital funding relative to the annual lifecycle funding targets, the Municipality is currently facing an annual lifecycle funding gap of approximately $6.9 million, of which $2.8 million is related to tax-supported assets and $4.1 million is related to water and wastewater. Figures 2-2 and 2-3 illustrate the funding gap based on current annual lifecycle targets relative to the 2025 budgeted capital funding for tax-supported and rate-supported assets, respectively. Figure 2-2 Annual Lifecyle Funding Targets vs. Budgeted Capital Funding – Tax Supported Watson & Associates Economists Ltd. PAGE 2-4 Figure 2-3 Annual Lifecyle Funding Targets vs. Budgeted Capital Funding – Rate Supported 2.3 Capital Expenditure Forecast The combined 10-year (2025 to 2034) capital expenditure forecast for the Municipality’s assets is based on the Municipality’s 2025 capital budget and the lifecycle activities identified in the Municipality’s A.M.P. The tax-supported capital expenditure forecast totals $72.6 million (2025$), while the rate-supported capital expenditure forecast amounts to $57.9 million (2025$), resulting in combined capital expenditures of $130.5 million (2025$) over the 10-year forecast period. 2.4 Funding The Tables in Appendix A summarize the recommended strategies to finance the asset lifecycle expenditures identified previously. This funding forecast was based on the funding sources identified in the Municipality’s 2025 budget. The lifecycle costs required to sustain established level of service targets are being partially recovered through several external funding sources: Watson & Associates Economists Ltd. PAGE 2-5 • OCIF formula-based funding is assumed to remain based on the Municipality’s 2025 allocation, then reduced by 50% after 2026. It is noted that the Ministry of Infrastructure recently shifted from using historical costs to using replacement costs in the formula used for calculating annual OCIF funding allocations. As a result of this formula change, the Municipality’s OCIF allocation may continue to change in the coming years. The amount of OCIF funding will need to be monitored by the Municipality’s staff and, if a significant variance occurs relative to the estimate provided in this asset management plan, the financial strategy may need to be updated. • CCBF funding has been shown as a stable and long-term funding source for eligible capital projects. Annual funding estimates are based on the Municipality’s allocations for 2026 and 2027, and inflated by 4% every 2 years based on historical increases. This financial strategy has been developed to be fully funded by grants, reserves, taxes, rates, debt, or other funding sources to ensure no funding shortfall. This means, however, that if identified grants are not received at expected amounts, shortfalls may present themselves. In such an event, the difference could be made up through increases to the tax levy/user rates over and above those presented hereafter. Based on Council’s direction, the financial strategy was designed to phase-in annual contributions towards capital, such that the Municipality reaches full lifecycle funding levels by 2049 for tax-supported assets and by 2034 for rate-supported assets. 2.5 Tax Levy Impact As discussed in section 2.2, while the extent of capital expenditures will fluctuate from year to year, it is important for the Municipality to implement a consistent, yet increasing, annual investment in capital so that the excess annual funds can accrue in capital reserve funds. Appendix A Table A-4 presents a summary of the impacts on the tax rate as a result of this financial strategy. Debt has been assumed over the forecast period to address the portion of the capital program not funded from reserves, grants, or other external sources. Debt is estimated at $8.6 million over the 10-year period. A debt continuity forecast, including details of principal amounts borrowed and annual debt servicing costs, is provided in Table A-2 in Appendix A. Watson & Associates Economists Ltd. PAGE 2-6 Consideration for cash flow and positive reserve fund balances has been included in setting the capital reserve transfer amounts. A detailed continuity schedule of all capital-related reserves/reserve funds related to assets can be found in Table A-3 in Appendix A. In order to fully fund the recommended lifecycle management strategy by 2049 using the Municipality’s own available funding sources (i.e., using taxation, CCBF funding, and OCIF funding), an increase in the Municipality’s taxation levy of 4.9% annually would be required from 2026 to 2034, with the same annual increase assumed through to 2049. Layering on assessment increases resulting from new assessment growth, assumed to be 1.3% annually, the impacts on individual property tax bills resulting from the financial strategy are estimated to be increases of 3.6% annually from 2026 to 2034. The results are summarized in Table A-4 of Appendix A. The taxation impacts identified above include inflationary adjustments to the Municipality’s operating costs and revenues (i.e., general operating inflation of 3% annually). It is noted that is other funding sources become available (as mentioned above), or if maintenance practices allow for the deferral of capital works, the impact on the Municipality’s taxation levy would potentially decrease. As mentioned in section 2.4, this strategy (and associated tax increases) aims to fully fund the annual lifecycle requirements by 2049 using a phased-in approach. If the Municipality adopts a tax rate that is less than what is noted above, then achieving the annual lifecycle target requirements will be delayed beyond the 2049 estimated timeframe. Figure 2-4 illustrates the overall tax-supported financial forecast, with full details of the Financial Strategy provided in Appendix A. 2.6 Rate-Supported Impact Similar to the tax-supported impacts, the rate-supported analysis aims to forecast a consistent, yet increasing, annual investment in water and wastewater capital so that the excess annual funds can accrue in capital reserve funds. Appendix B Table B-5 presents a summary of the impacts on rate revenues as a result of this financial strategy. Watson & Associates Economists Ltd. PAGE 2-7 Debt has been assumed over the forecast period to address the portion of the capital program not funded from reserves, grants, or other external sources. The debt is estimated at $1.6 million for water (with no debt anticipated for wastewater) over the 10- year period. A debt continuity forecast, including details of principal amounts borrowed and annual debt servicing costs, is provided in Tables B-2 in Appendix B for water. Consideration for cash flow and positive reserve fund balances has been included in setting the capital reserve transfer amounts. A detailed continuity schedule of all water and wastewater capital-related reserves/reserve funds related to assets can be found in Appendix B Tables B-3 and B-4, respectively. In order to fully fund the recommended lifecycle management strategy by 2034 using the Municipality’s own available funding sources (i.e., water and wastewater rates), annual increases of 14.2% to the Municipality’s water revenues and 20.2% to the Municipality’s wastewater revenues would be required from 2026 to 2034, as summarized in Table B-5 of Appendix B. The rate revenue impacts identified above include inflationary adjustments to the Municipality’s operating costs and revenues (i.e., general operating inflation of 3% annually). If, however, other funding sources become available (as mentioned above), or if maintenance practices allow for the deferral of capital works, the impact on the Municipality’s water and wastewater rates would potentially decrease. As mentioned in section 2.4, this strategy (and associated rate revenue increases) aims to fully fund the annual lifecycle requirements by 2034 using a phased-in approach. If the Municipality’s water and wastewater revenues are less than what is noted above, then achieving the annual lifecycle target requirements will be delayed beyond the 2034 estimated timeframe. Figure Figure 2-2-5 illustrates the overall rate-supported financial forecast, with full details of the Financial Strategy provided in Appendix B. Watson & Associates Economists Ltd. PAGE 2-8 Figure 2-4: Overall Financial Forecast (Inflated) – Tax-Supported $0.0M $5.0M $10.0M $15.0M $20.0M $25.0M $30.0M 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Reserve Fund Balance (Year-end)Net Operating Expenditures Debt Servicing Costs (P&I) Capital Expenditures Debt Proceeds Grants, Donations, and External Recoveries Tax Levy Revenue Lifecycle Funding Target Note:The lines representing "Tax Levy Revenues", "Grants",and "Debt Proceeds" are stacked Tax Levy increasing at 4.9% annually. With estimated assessment growth of 1.3 % annually, the estimated annual increase to tax bills is 3.6%. Watson & Associates Economists Ltd. PAGE 2-9 Figure 2-5: Overall Financial Forecast (Inflated) – Rate-Supported $0.0M $5.0M $10.0M $15.0M $20.0M $25.0M $30.0M 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Reserve Fund Balance (Year-end)Net Operating Expenditures Debt Servicing Costs (P&I)Capital ExpendituresDebt Proceeds Grants, Donations, and External Recoveries Water and Wastewater Revenue Lifecycle Funding Target Note:The Lifecycle Target Funding line includes the Operating Expenditures Water Revenues increasing at 14.2% annually. Wastewater Revenues increasing at 20.2% annually. Watson & Associates Economists Ltd. Chapter 3 Recommendations and Next Steps Watson & Associates Economists Ltd. PAGE 3-1 3. Recommendations and Next Steps 3.1 Recommendations The following recommendations are provided for the Municipality’s consideration: • That the Municipality of Bayham Asset Management Plan – Financial Strategy be received and approved by Council; and • That consideration be made as part of the annual budgeting process to ensure sufficient capital funding is available to implement the Financial Strategy. 3.2 Next Steps Following the approval of this A.M.P. Financial Strategy by Council, the Municipality’s asset management journey will transition from developing the plan to its operationalization. The Municipality will need to establish processes and implement systems to keep asset information (e.g., condition, replacement costs, etc.) updated and relevant, so that it can be relied on to identify capital priorities and inform the annual budget process. Furthermore, the Municipality will need to establish a format and process for the annual updates to Council on asset management progress, as required by O. Reg. 588/17. The Financial Strategy should be updated as the strategic priorities and capital needs of the Municipality change. This can be accomplished in conjunction with specific legislative requirements (i.e., five-year review of the asset management plan as required by O. Reg. 588/17), as well as the Municipality’s annual budget process. Appendices Watson & Associates Economists Ltd. Appendix A Financial Strategy Tables – Tax Levy Impact Watson & Associates Economists Ltd. PAGE A-1 Table A-1 Municipality of Bayham Financial Strategy Capital Budget Forecast – Tax-Supported (Inflated $) Table A-2 Municipality of Bayham Financial Strategy Schedule of Tax-Supported Debenture Repayments 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Capital Expenditures Tax Supported General Government 1,205,000 51,500 90,200 71,000 45,000 46,400 101,500 49,200 107,700 13,000 Fire 496,000 1,208,400 195,700 382,700 1,072,000 171,000 176,100 864,000 28,500 29,400 Building - - 58,300 - - - - - - - Public Works 3,422,500 3,688,900 6,467,800 6,764,500 7,486,300 19,759,200 9,925,600 6,899,000 1,389,000 2,028,300 Parks & Rec.215,000 1,004,300 313,000 125,700 106,900 86,900 89,600 92,200 95,000 97,900 Facilities 3,737,250 231,800 95,500 622,900 112,600 115,900 71,600 - - - Planning & Development 30,000 10,300 - - 33,800 11,600 29,900 - - 39,100 Total Expenditures 9,105,750 6,195,200 7,220,500 7,966,800 8,856,600 20,191,000 10,394,300 7,904,400 1,620,200 2,207,700 Capital Funding Tax Supported CCBF 232,395 232,395 241,691 241,691 251,359 251,359 261,413 261,413 271,870 271,870 OCIF 460,850 460,850 230,425 230,425 230,425 230,425 230,425 230,425 230,425 230,425 Other 4,546,005 1,591,755 3,417,884 4,482,884 4,708,216 11,443,216 5,593,162 3,413,162 - - Debenture Issuance - 642,063 535,667 68,629 526,746 4,951,367 1,146,000 679,991 - - Transfer from Capital R.F.s 3,866,500 3,268,137 2,794,833 2,943,171 3,139,854 3,314,633 3,163,300 3,319,409 1,117,905 1,705,405 Total Funding 9,105,750 6,195,200 7,220,500 7,966,800 8,856,600 20,191,000 10,394,300 7,904,400 1,620,200 2,207,700 Description Year of Issuance Principal 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2025 - - - - - - - - - - - 2026 642,063 - - 49,359 49,359 49,359 49,359 49,359 49,359 49,359 49,359 2027 535,667 - - - 41,180 41,180 41,180 41,180 41,180 41,180 41,180 2028 68,629 - - - - 5,276 5,276 5,276 5,276 5,276 5,276 2029 526,746 - - - - - 40,494 40,494 40,494 40,494 40,494 2030 4,951,367 - - - - - - 380,642 380,642 380,642 380,642 2031 1,146,000 - - - - - - - 88,100 88,100 88,100 2032 679,991 - - - - - - - - 52,275 52,275 2033 - - - - - - - - - - - 2034 - - - - - - - - - - - Total 8,550,463 - - 49,359 90,539 95,815 136,310 516,951 605,052 657,327 657,327 Watson & Associates Economists Ltd. PAGE A-2 Table A-3 Municipality of Bayham Financial Strategy Tax-Supported Capital Reserves (Inflated $) Description 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Opening Balance 2,204,929 715,008 101,000 101,000 101,000 101,000 101,000 101,000 101,000 2,534,442 Transfer from Operating 2,369,500 2,653,129 2,793,833 2,942,171 3,138,854 3,313,633 3,162,300 3,318,409 3,526,255 3,803,349 Transfer to Capital 3,866,500 3,268,137 2,794,833 2,943,171 3,139,854 3,314,633 3,163,300 3,319,409 1,117,905 1,705,405 Closing Balance 707,929 100,000 100,000 100,000 100,000 100,000 100,000 100,000 2,509,349 4,632,385 Interest 7,079 1,000 1,000 1,000 1,000 1,000 1,000 1,000 25,093 46,324 Watson & Associates Economists Ltd. PAGE A-3 Table A-4 Municipality of Bayham Financial Strategy Operating Budget Forecast – Tax-Supported (Inflated $) Description 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Expenditures Operating Expenditures Tax Supported General Government 1,263,884 1,201,668 1,237,700 1,274,800 1,313,100 1,352,500 1,393,100 1,434,900 1,477,900 1,522,200 Council 109,708 173,243 178,400 183,800 189,300 195,000 200,800 206,900 213,100 219,500 Fire Department 701,838 701,297 722,300 744,000 766,300 789,300 813,000 837,400 862,500 888,400 Police Services 980,727 985,000 1,014,600 1,045,000 1,076,300 1,108,600 1,141,900 1,176,100 1,211,400 1,247,800 Conservation Authority 111,665 114,865 118,300 121,900 125,500 129,300 133,200 137,200 141,300 145,500 Building Services 233,316 201,412 207,500 213,700 220,100 226,700 233,500 240,500 247,700 255,100 Bylaw Enforcement 155,666 157,881 162,600 167,500 172,500 177,700 183,000 188,500 194,200 200,000 Public Works 2,148,169 2,195,703 2,261,600 2,329,400 2,399,300 2,471,300 2,545,400 2,621,800 2,700,400 2,781,500 Winter Control 129,306 129,816 133,700 137,700 141,900 146,100 150,500 155,000 159,700 164,400 Streetlights 44,000 44,000 45,300 46,700 48,100 49,500 51,000 52,500 54,100 55,700 Waste Management 490,000 490,000 504,700 519,800 535,400 551,500 568,000 585,100 602,600 620,700 Cemeteries 22,500 22,500 23,200 23,900 24,600 25,300 26,100 26,900 27,700 28,500 Municipal Assistance 9,000 9,000 9,300 9,500 9,800 10,100 10,400 10,700 11,100 11,400 Parks & Recreation 117,940 114,774 118,200 121,800 125,400 129,200 133,100 137,000 141,200 145,400 Straffordville Community Centre 64,346 67,693 69,700 71,800 74,000 76,200 78,500 80,800 83,300 85,800 Vienna Community Centre - - - - - - - - - - Libraries 48,503 49,059 50,500 52,000 53,600 55,200 56,900 58,600 60,300 62,100 Museums Bayham 61,476 62,672 64,600 66,500 68,500 70,500 72,700 74,800 77,100 79,400 Development Services 239,437 262,115 270,000 278,100 286,400 295,000 303,900 313,000 322,400 332,000 Tourism 112,399 106,523 109,700 113,000 116,400 119,900 123,500 127,200 131,000 134,900 Municipal Drainage 8,444 8,591 8,800 9,100 9,400 9,700 10,000 10,300 10,600 10,900 Capital-related Expenditures Tax Supported Transfers to Capital Res./R.F.s 2,369,500 2,653,129 2,793,833 2,942,171 3,138,854 3,313,633 3,162,300 3,318,409 3,526,255 3,803,349 Existing Debenture Repayments - - - - - - - - - - New Debenture Repayments - - 49,359 90,539 95,815 136,310 516,951 605,052 657,327 657,327 Total Expenditures 9,421,823 9,750,939 10,153,892 10,562,711 10,990,569 11,438,543 11,907,752 12,398,661 12,913,181 13,451,875 Watson & Associates Economists Ltd. PAGE A-4 Table A-4 (Continued) Municipality of Bayham Financial Strategy Operating Budget Forecast – Tax-Supported (Inflated $) Description 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Revenues Tax Supported General Government 97,500 90,500 103,400 106,500 109,700 113,000 116,400 119,900 123,500 127,200 Council - 60,000 - - - - - - - - Fire Department 45,000 22,000 47,700 49,200 50,600 52,200 53,700 55,300 57,000 58,700 Police Services 4,000 12,000 4,200 4,400 4,500 4,600 4,800 4,900 5,100 5,200 Conservation Authority - - - - - - - - - - Building Services 262,000 257,000 278,000 286,300 294,900 303,700 312,800 322,200 331,900 341,900 Bylaw Enforcement 46,000 46,000 48,800 50,300 51,800 53,300 54,900 56,600 58,300 60,000 Public Works 605,951 622,180 642,900 662,100 682,000 702,500 723,500 745,200 767,600 790,600 Winter Control 5,000 5,000 5,300 5,500 5,600 5,800 6,000 6,100 6,300 6,500 Streetlights - - - - - - - - - - Waste Management 35,000 35,000 37,100 38,200 39,400 40,600 41,800 43,000 44,300 45,700 Cemeteries 2,000 2,000 2,100 2,200 2,300 2,300 2,400 2,500 2,500 2,600 Municipal Assistance - - - - - - - - - - Parks & Recreation 2,600 2,600 2,800 2,800 2,900 3,000 3,100 3,200 3,300 3,400 Straffordville Community Centre 20,000 10,000 21,200 21,900 22,500 23,200 23,900 24,600 25,300 26,100 Vienna Community Centre - - - - - - - - - - Libraries 78,904 80,482 83,700 86,200 88,800 91,500 94,200 97,000 100,000 103,000 Museums Bayham 13,200 13,200 14,000 14,400 14,900 15,300 15,800 16,200 16,700 17,200 Development Services 123,500 113,000 131,000 135,000 139,000 143,200 147,500 151,900 156,400 161,100 Tourism 85,000 85,000 90,200 92,900 95,700 98,500 101,500 104,500 107,700 110,900 Municipal Drainage 6,500 6,500 6,900 7,100 7,300 7,500 7,800 8,000 8,200 8,500 Other Revenues 1,304,800 1,243,300 1,243,300 1,243,300 1,243,300 1,243,300 1,243,300 1,243,300 1,243,300 1,243,300 General Taxation 6,715,270 7,045,177 7,391,292 7,754,411 8,135,369 8,535,043 8,954,352 9,394,261 9,855,781 10,339,975 Total Revenues 9,452,225 9,750,939 10,153,892 10,562,711 10,990,569 11,438,543 11,907,752 12,398,661 12,913,181 13,451,875 Tax Supported Tax Revenues Required 7,045,177 7,391,292 7,754,411 8,135,369 8,535,043 8,954,352 9,394,261 9,855,781 10,339,975 Prior Year Tax Levy 6,715,270 7,045,177 7,391,292 7,754,411 8,135,369 8,535,043 8,954,352 9,394,261 9,855,781 Add: Tax Revenues from Incremental Assessment 87,299 91,587 96,087 100,807 105,760 110,956 116,407 122,125 128,125 Tax Revenues at 0% Tax Rate Increase 6,802,568 7,136,764 7,487,379 7,855,218 8,241,129 8,645,998 9,070,758 9,516,386 9,983,906 Additional Increase in Tax Levy 242,609 254,528 267,032 280,151 293,914 308,353 323,502 339,395 356,069 3.6%3.6%3.6%3.6%3.6%3.6%3.6%3.6%3.6%Impact of Additional Increase in Tax Levy on Tax Bills Watson & Associates Economists Ltd. Appendix B Financial Strategy Tables – Rate-Supported Impact Watson & Associates Economists Ltd. PAGE B-1 https://watsonecon.sharepoint.com/sites/Bayham-2025AMPReview/Shared Documents/Bayham 2025 Asset Management Plan Financial Strategy.docx Table B-1 Municipality of Bayham Financial Strategy Capital Budget Forecast – Rate Supported (Inflated $) Table B-2 Municipality of Bayham Financial Strategy Schedule of Water Debenture Repayments 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Capital Expenditures Water - - 85,400 19,884,400 347,800 449,800 521,800 393,600 41,800 88,100 Wastewater 159,000 646,800 932,000 86,300 19,814,600 20,953,900 242,400 137,700 274,900 169,000 Total Expenditures 159,000 646,800 1,017,400 19,970,700 20,162,400 21,403,700 764,200 531,300 316,700 257,100 Capital Funding Water Grants - - - 16,883,000 - - - - - - Debenture Issuance - - - 1,555,103 29,469 - - - - - Transfer from Capital R.F.s - - 85,400 1,446,297 318,331 449,800 521,800 393,600 41,800 88,100 Total Water - - 85,400 19,884,400 347,800 449,800 521,800 393,600 41,800 88,100 Wastewater Grants - - - - 17,389,000 17,911,000 - - - - Debenture Issuance - - - - - - - - - - Transfer from Capital R.F.s 159,000 646,800 932,000 86,300 2,425,600 3,042,900 242,400 137,700 274,900 169,000 Total Wastewater 159,000 646,800 932,000 86,300 19,814,600 20,953,900 242,400 137,700 274,900 169,000 Total Funding 159,000 646,800 1,017,400 19,970,700 20,162,400 21,403,700 764,200 531,300 316,700 257,100 Description Year of Issuance Principal 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2025 - - - - - - - - - - - 2026 - - - - - - - - - - - 2027 - - - - - - - - - - - 2028 1,555,103 - - - - 119,550 119,550 119,550 119,550 119,550 119,550 2029 29,469 - - - - - 2,265 2,265 2,265 2,265 2,265 2030 - - - - - - - - - - - 2031 - - - - - - - - - - - 2032 - - - - - - - - - - - 2033 - - - - - - - - - - - 2034 - - - - - - - - - - - Total 1,584,572 - - - - 119,550 121,816 121,816 121,816 121,816 121,816 Watson & Associates Economists Ltd. PAGE B-2 https://watsonecon.sharepoint.com/sites/Bayham-2025AMPReview/Shared Documents/Bayham 2025 Asset Management Plan Financial Strategy.docx Table B-3 Municipality of Bayham Financial Strategy Water Capital Reserves (Inflated $) Table B-4 Municipality of Bayham Financial Strategy Wastewater Capital Reserves (Inflated $) Description 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Opening Balance 840,996 919,617 1,025,207 1,142,151 - - 23,878 161,619 648,409 1,748,464 Transfer from Operating 69,516 95,439 191,035 304,146 318,331 473,442 657,941 873,970 1,124,543 1,446,703 Transfer to Capital - - 85,400 1,446,297 318,331 449,800 521,800 393,600 41,800 88,100 Closing Balance 910,512 1,015,056 1,130,843 - - 23,642 160,019 641,989 1,731,152 3,107,067 Interest 9,105 10,151 11,308 - - 236 1,600 6,420 17,312 31,071 Description 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Opening Balance 3,411,217 3,485,800 3,261,396 2,966,579 3,791,293 2,588,354 1,147,002 3,001,455 5,563,754 8,719,184 Transfer from Operating 199,070 390,105 607,811 873,476 1,197,034 1,590,192 2,067,136 2,644,913 3,344,001 4,188,908 Transfer to Capital 159,000 646,800 932,000 86,300 2,425,600 3,042,900 242,400 137,700 274,900 169,000 Closing Balance 3,451,287 3,229,105 2,937,207 3,753,755 2,562,727 1,135,646 2,971,738 5,508,667 8,632,855 12,739,093 Interest 34,513 32,291 29,372 37,538 25,627 11,356 29,717 55,087 86,329 127,391 Watson & Associates Economists Ltd. PAGE B-3 https://watsonecon.sharepoint.com/sites/Bayham-2025AMPReview/Shared Documents/Bayham 2025 Asset Management Plan Financial Strategy.docx Table B-5 Municipality of Bayham Financial Strategy Operating Budget Forecast – Rate Supported (Inflated $) Description 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Expenditures Operating Expenditures Water 814,650 913,953 961,319 1,011,418 1,064,009 1,119,348 1,177,692 1,238,900 1,304,831 1,344,000 Wastewater 800,430 810,807 835,100 860,200 886,000 912,600 940,000 968,200 997,200 1,027,100 Capital-related Expenditures Water Transfers to Capital Res./R.F.s 69,516 95,439 191,035 304,146 318,331 473,442 657,941 873,970 1,124,543 1,446,703 Existing Debenture Repayments - - - - - - - - - - New Debenture Repayments - - - - 119,550 121,816 121,816 121,816 121,816 121,816 Wastewater Transfers to Capital Res./R.F.s 199,070 390,105 607,811 873,476 1,197,034 1,590,192 2,067,136 2,644,913 3,344,001 4,188,908 Existing Debenture Repayments - - - - - - - - - - New Debenture Repayments - - - - - - - - - - Total Expenditures 1,883,666 2,210,304 2,595,265 3,049,240 3,584,924 4,217,398 4,964,585 5,847,799 6,892,390 8,128,527 Revenues Water 884,166 1,009,392 1,152,354 1,315,564 1,501,890 1,714,606 1,957,449 2,234,686 2,551,189 2,912,519 Wastewater 999,500 1,200,912 1,442,911 1,733,676 2,083,034 2,502,792 3,007,136 3,613,113 4,341,201 5,216,008 Total Revenues 1,883,666 2,210,304 2,595,265 3,049,240 3,584,924 4,217,398 4,964,585 5,847,799 6,892,390 8,128,527 Annual % Increase Required Water Revenues 14.2%14.2%14.2%14.2%14.2%14.2%14.2%14.2%14.2% Wastewater Revenues 20.2%20.2%20.2%20.2%20.2%20.2%20.2%20.2%20.2% THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-055 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND FRANKLIN CONSTRUCTION FOR REPAIRS TO THE STRAFFORDVILLE COMMUNITY PARK STORAGE BUILDINGS WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS RFQ 25-01 being a Request for Quotation for Straffordville Community Park Storage Building Upgrades was circulated to multiple contractors in the surrounding area on July 14, 2025; AND WHEREAS Council awarded the work in the amount of $27, 534.89 + HST to Franklin Construction on August 21, 2025; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Franklin Construction for repairs to the Straffordville Community Park Storage Buildings; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by- law between The Corporation of the Municipality of Bayham and Franklin Construction; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF SEPTEMBER, 2025. ___________________________ _____________________________ MAYOR CLERK Page 1 of 3 THIS AGREEMENT DATED THE 4TH DAY OF SEPTEMBER, 2025 BETWEEN: The Corporation of the Municipality of Bayham (Hereinafter called the “Municipality” of the First Part and Franklin Construction (Hereinafter called the "Contractor") of the Second Part WHEREAS repairs are required to the Straffordville Community Park Storage Buildings and RFQ 25-01 was circulated on July 14, 2025; AND WHEREAS Council awarded the work in the amount of $27, 534.89 + HST to Franklin Construction on August 21, 2025; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1 - General Provisions 1.1 A general description of work is to provide all the labour, equipment and materials required for Straffordville Community Park Storage Building Upgrades pursuant to RFQ 25-01. 1.2 In respect of such work and except as otherwise specifically provided, the Contractor, at his own expense, shall provide all and every kind of labour, machinery, plant, structures, roadways and materials necessary for the due execution and completion of all the work set out in this Contract and shall forthwith according to the instructions of the Municipality commence the works and diligently execute the respective portions thereof; and deliver the works complete in every particular to the Municipality within the specified timeline. 1.3 RFQ 25-01 shall form part of this Agreement. 1.4 The Contractor shall be responsible for any damage made to Municipal or private property. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 1.5 The Contractor shall maintain and pay for Comprehensive General Liability Insurance in an amount of not less than two million ($2,000,000.00) naming the Municipality of Bayham as an additional insured in respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A Certificate of Insurance shall be filed with the Page 2 of 3 Municipality upon the signing of the Agreement and be maintained in place for the duration of the agreement. 1.6 The Contractor shall agree to fulfil all of his obligations in compliance with the Occupational Health and Safety Act and further agrees to take responsibility for any health and safety violation that may occur. The Contractor shall indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred of paid by the Municipality. 1.7 The contractor shall provide a Certificate from Workplace Safety and Insurance Board indicating that all payments by the Contractor to the WSIB in conjunction with this Agreement have been made and that the Municipality will not be liable to the Board for future payments in connection with the Agreement. The Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or termination of this Agreement. Section 2 – Administration 2.1 This Agreement shall take effect on the 4th day of September, 2025 and shall remain in effect until October 31, 2025. 2.2 Payment shall be made net thirty (30) calendar days following receipt of invoice. 2.3 Any notice required to be given under this Agreement must be in writing to the applicable address set out below: (a) in the case of the Municipality: Municipality of Bayham PO Box 160 56169 Heritage Line Straffordville, ON N0J 1Y0 Office: (519) 866-5521 Email: eroloson@bayham.on.ca (b) in the case of the Contractor: Franklin Construction 29 Fulton Street Vienna, ON N0J 1Z0 Email: deanfranklinconstruction@gmail.com 2.4 In construing this Agreement, words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. Page 3 of 3 IN WITNESS WHEREOF the parties have duly executed this Agreement this 4th day of September, 2025. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2025-055 ) MUNICIPALITY OF BAYHAM ) ) ) _____________________________ ) Mayor ) ) _____________________________ ) Chief Administrative Officer ) WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this 4th day of September, 2025. In the presence of ) ) ) _______________________ ) ______________________________ Witness: ) Franklin Construction REQUEST FOR QUOTATION STRAFFORDVILLE COMMU NITY PARK STORAGE BUILDING UPGRADES RFQ 25-01 ISSUE DATE: July 14, 2025 CLOSING DATE: August 5, 2025 CLOSING TIME: 1:00 P.M., local time LOCATION: Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON N0J 1Y0 -2- The Corporation of the Municipality of Bayham Request for Quotation for STRAFFORDVILLE COMMU NITY PARK STORAGE BUILDING UPGRADES Instructions to Proponents 1. GENERAL: This Request for Quotation invites qualified service providers to submit quotations to conduct Straffordville Community Park Storage Building Upgrades located at 56169 Heritage Line, Straffordville at various locations within the Municipality of Bayham. Submissions shall be submitted on the form provided, sealed in an envelope, which is clearly marked “RFQ 25-01 Straffordville Community Park Storage Building Upgrades”. Submissions will be received at the office of: Steve Adams, Manager of Public Works/Drainage Superintendent Municipality of Bayham 56169 Heritage Line, Straffordville, ON N0J 1Y0 not later than 1:00 p.m. local time, Monday, August 5, 2025. Any proposal not necessarily accepted. The proposals will be opened shortly after 1:00 p.m. on Monday, August 5, 2025 at the office of the Municipality of Bayham. All works must be completed in full by October 31, 2025. All works must be scheduled and not interfere with existing rental and use of diamonds. Rental schedule to be provided upon request. 2. RIGHT TO ACCEPT OR REJECT PROPOSALS: Proposals may be invalidated if the forms are not properly or fully completed. Proposals must be on the forms provided. No substitutions will be considered. Acceptance or rejection will be at the sole discretion of the Municipality. For clarity, the Municipality may choose not to award any quote. The Corporation shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Bidder by reason of the acceptance or the non-acceptance by the Corporation of any quote or by reason of any delay in the acceptance of a quote except as provided in the quote document. Where the quote documents do not state a definite delivery/work schedule and a submitted quote is based on an unreasonable delivery/work schedule, the quote may -3- be rejected. 3. PROPONENTS TO INVESTIGATE: It is the responsibility of the proponent to examine and satisfy himself as to the general area of the Municipality and satisfy himself as to all the terms and conditions of the contract documents. 4. INQUIRIES DURING PROPOSALS: The proponent is advised that inquiries regarding the interpretation of the proposal and contract document shall be written and directed to the Municipality of Bayham Office to Steve Adams, Manager of Public Works Email: sadams@bayham.on.ca 5. THE OCCUPATIONAL HEALTH AND SAFETY ACT: The successful proponent must ensure compliance with the Occupational Health and Safety Act and indemnify the Municipality of Bayham for any failure to do so. 6. LIABILITY INSURANCE: The successful proponent shall indemnify and save harmless the Municipality of Bayham, from and against all claims, demands, loss, damages, etc. The limit of Liability Insurance shall be a minimum of Two Million dollars ($2,000,000). in respect of any one accident. The successful proponent shall provide to the Municipality, proof of said insurance prior to the commencement of the contract, and maintain the insurance throughout the duration of the work. 7. LEGISLATIVE REQUIREMENTS: The successful proponent shall comply with all Federal, Provincial, County and Municipal Legislation including, but not limited to environmental, Labour, Occupational Health and Safety, Unemployment Insurance, Workplace Safety & Insurance Board, and Human Rights. The successful proponent shall provide the Municipality with a valid WSIB Certificate. 8. LOCATION OF WORK a) Straffordville Community Park, 56169 Heritage Line b) Attached map of location of Scope of Work 9. SCOPE OF WORK 1. Straffordville Community Park Rear Storage Building a) Remove and dispose of three (3) sliding doors. b) Replace with three (3) uninsulated white commercial overhead manual doors. c) Create a concrete sill at door locations to permit proper seal. d) Dispose and replace existing man door with steel primed/painted door. e) Install interior locks on Overhead doors. f) Install a heavy-duty mortise lock on the new man door. g) Install eave trim piece along the bottom and sides of the steel roofing on the entire building. This will cap all strapping. Contractor to propose approach. h) Contractor to measure all opening sizes for proper door fittings. -4- 2. Straffordville Community Park Double Door Storage Building a) Remove steel roof, siding, and fascia. b) Add additional ¼ strapping and replace fascia board, if needed. c) Replace with 26 gauge, 1.5 inch standing seam steel roof with venting. d) Replace fascia and all trims. e) Replace siding with 26 gauge steel board and batten. f) Replace double door and frame with double hollow steel doors or overhead door. Please provide pricing for both. See Page 5. g) Provide a mortise lock on man doors. h) Doors to be primed and painted. i) Contractor to measure all opening sizes for proper door fittings. 3. Straffordville Community Park Batting Cage Shed a) Remove steel roof, siding, and fascia. b) Add additional ¼ strapping and replace fascia board, if needed. c) Replace with 26 gauge, 1.5 inch standing seam steel roof with venting. d) Replace fascia and all trims. e) Replace siding with 26 gauge steel board and batten. The following items must be confirmed prior to the start of work. The Contractor is responsible for providing colour options to municipal staff for approval prior to ordering. All selected colours should closely match those of the existing community center: a) Building fascias and trim b) All man door colours c) All siding colours d) All roofing colours The Corporation of the Municipality of Bayham Quotation Straffordville Community Park Storage Building Upgrades Faci 1.Straffordville Rear Storage Building. 2.Straffordville Double Door Storage Building Optional: Small Overhead Door (Building No. 2 Quotation Summary Location 56169 Heritage Line 56169 Heritage Line 56169 Heritage Line 3.Straffordville Batting Cage 56169 Heritage Line Buildinq Total Closing Date: 1:00 p.m. Monday. Auoust 5. 2025 Price I , i -2-j to ,9 +HST I .7..9 +HST rc.kt , - w +HST L4IL4D a-D +HST 0-1+HST Date: t W '2< ' Company Name: fLI il-i n CC[ O:: ;Csn Address: C F A Lcn - Telephone: q - H L-35 Fax: t' /1q, Signed:. Print: NOTES: 1. Lowest or any proposal not necessarily accepted. 19- 0\ e- No double dcX:c- fcce , THE CORPORATION OF THE  MUNICIPALITY OF BAYHAM  BY-LAW NO. Z814-2025  BONNEY CADMAN BEING A BY-LAW TO REPEAL AND REPLACE BY-LAW No. Z794-2024, AND TO AMEND BY-LAW No. Z456-2003, AS AMENDED   WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;   THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:  1. THAT By-law No. Z794-2024 is hereby repealed. 2. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”, Map 3 by changing the zoning symbol on the lands from “Agricultural (A1-49) Zone to a ‘Site Specific Agricultural (A1-53)’ Zone, which lands are outlined in heavy solid lines and marked “A1-53” on Schedule A, Map 3 to this By-law, which schedule is attached to and forms part of this By-law.  2. THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 5.12 Exceptions – Agricultural (A1) Zone by adding the following clauses:    5.12.53.1 Defined Area    “A1-53” as shown on Schedule “A, Map 3” to this By-law.   5.12.53.2 Maximum Floor Area for Accessory Buildings Notwithstanding the provisions of Section 4.2(f)(ii) of this By-law, a Maximum Combined Floor Area for all Accessory Buildings on the subject lands of 861m² (9,264ft²) shall be permitted; 5.12.53.3 Maximum Gross Floor Area for Additional Residential Unit  Notwithstanding the provisions of Section 4.59(e) of this By-law,  an Additional Residential Unit with a maximum Gross Floor Area of 73.4% (185.7m² or 1,998ft²) of the primary dwelling unit shall be permitted. THIS By-law comes into force:   a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or  b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.    READ A FIRST TIME AND SECOND TIME THIS 4th DAY OF SEPTEMBER, 2025 READ A THIRD TIME AND FINALLY PASSED THIS 4th DAY OF SEPTEMBER, 2025 ____________________________ _____________________ MAYOR CLERK ZBA-19-25 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-056 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD SEPTEMBER 4, 2025 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held September 4, 2025 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF SEPTEMBER, 2025. ____________________________ _____________________________ MAYOR CLERK