HomeMy WebLinkAboutJuly 30, 2025 - Special CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Wednesday, July 30, 2025
6:00 p.m.
The July 30, 2025 Special Council Meeting will allow for a hybrid meeting function.
You may attend in person or virtually through the live-stream
on the Municipality of Bayham’s YouTube Channel
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. PRESENTATIONS
A. Watson & Associates Economists Ltd. re Asset Management Plan – Financial Strategy
4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-050 Being a by-law to confirm all actions of Council
5. ADJOURNMENT
Council Presentation
July 30, 2025
Municipality of Bayham
Asset Management Plan –Financial Strategy
0
Ontario Regulation 588/17
Background & Context
1
1-Jan-18 1-Jul-19 1-Jul-20 1-Jul-21 1-Jul-22 1-Jul-23 1-Jul-24 1-Jul-25
Strategic Asset Management Policy
Asset Management Plans - Current Levels of Service
Asset Management Plans - Proposed Levels of Service
Deadline for completion
Update
-Current levels of service
-Asset (inventory) analysis
-Current performance of assets-Lifecycle activities and costs to maintain current levels of service
-Impacts of growth on current levels of service
-Proposed levels of service
-Proposed performance of assets-Lifecycle activities and costs to achieve proposed levels of service
-Financial strategy
-Impacts of growth on proposed levels of service
-Risk assessment
Core municipal
infrastructure assets
All municipal
infrastructure assets
Project Phases
Asset Management Plan Development
2
•The Municipality’s Asset Management Plan (A.M.P.) was completed in 2020 for all
assets. The A.M.P. contained:
•Summary information on all infrastructure assets;
•Levels of service being provided by assets;
•Summary of lifecycle management strategies;
•10-year forecast of lifecycle activities related to maintain current levels of service and to
achieve the proposed levels of service; and
•Annual funding targets
•This presentation provides the Financial strategy that outlines how the municipality
plans to fund the forecast of lifecycle activities and long-term lifecycle funding
requirements, which includes the proposed level of service that has been recently
evaluated by the Municipality.
Replacement Cost Breakdown
Asset Overview
3
Asset Category 2025 Replacement Cost
Tax Supported Core Assets 102,857,974$
Tax Supported Non-Core Assets 17,066,154$
Tax Supported Assets 119,924,128$
Water Assets 14,173,805$
Wastewater Assets 37,583,541$
Rate Supported Assets 51,757,346$
Total 171,681,474$
Lifecycle Costing – Tax Supported
4
Asset Category Annual Lifecycle
Cost
Tax Supported
Core Assets
Road Network 2,770,507
Bridges & Culverts 536,608
Buildings 98,461
Vehicles 423,556
Machinery & Equipment 41,385
Land Improvements 9,673
Storm Water Network 840,309
Non-Core Assets
Buildings 525,168
Vehicles 197,649
Machinery & Equipment 96,875
Land Improvements 303,298
Total Tax Supported 5,843,490
Lifecycle Costing – Rate Supported
5
Asset Category Annual Lifecycle
Cost
Water Assets
Water Network 1,185,085
Buildings 9,909
Vehicles -
Machinery & Equipment 7,145
Land Improvements -
Total Water 1,202,139
Wastewater Assets
Sanitary Sewer Network 2,449,039
Buildings 602,753
Vehicles 32,123
Machinery & Equipment 126,534
Land Improvements -
Total Wastewater 3,210,449
Grand Total 4,412,589
Lifecycle Funding Gap Assessment – Tax Supported
6
Funding Requirement
Current Funding
Lifecycle Funding Gap Assessment – Rate Supported
7
Funding
Requirement
Current Funding
Tax Bill Analysis – Average Single-detached House (CVA of $250,000)
Lifecycle Funding Gap Assessment – Tax Supported
8
Estimated increase of $845 to close the funding gap
Funding the gap by 2034
Tax Supported Financial Forecast
9
$0.0M
$5.0M
$10.0M
$15.0M
$20.0M
$25.0M
$30.0M
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Reserve Fund Balance (Year-end)Net Operating Expenditures
Debt Servicing Costs (P&I)Capital Expenditures - Non-D.C.
Debt Proceeds Grants, Donations, and External Recoveries
Tax Levy Revenue Lifecycle Funding Target
Note:The lines representing "Tax Levy Revenues", "Grants",and "Debt Proceeds" are stacked
Tax Levy increasing at 7.6 % annually. With estimated assessment growth of 1.3 % annually, the estimated annual increase to tax bills is 6.2%.
Based on 5% increases
Tax Supported Financial Forecast
10
Funding the gap by 2034
Rate Supported Financial Forecast
11
$0.0M
$5.0M
$10.0M
$15.0M
$20.0M
$25.0M
$30.0M
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034
Reserve Fund Balance (Year-end)Net Operating Expenditures
Debt Servicing Costs (P&I)Capital Expenditures - Non-D.C.Debt Proceeds Grants, Donations, and External RecoveriesWater and Wastewater Revenue Lifecycle Funding Target
Note:The Lifecycle Target Funding line includes the Operating Expenditures
Water Revenues increasing at 14.2% annually. Wastewater Revenues increasing at 20.2% annually.
Based on 2024 Rate Study increases
Rate Supported Financial Forecast
12
Recommendations
The following recommendations are provided for the Municipality’s consideration:
1.That the Municipality of Bayham’s Asset Management Plan Financial Strategy
be received and approved by Council
2.That the Municipality of Bayham’s Asset Management Plan Financial Strategy
Report be finalized and approved, subject to Council feedback
3.That consideration be made as part of the annual budgeting process to ensure
sufficient capital funding is available to implement the asset management plan
13
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-050
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
SPECIAL COUNCIL MEETING HELD JULY 30, 2025
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Special Council meeting held July 30, 2025 is hereby
adopted and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 30th
DAY OF JULY, 2025.
____________________________ _____________________________
MAYOR CLERK