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HomeMy WebLinkAboutJuly 21, 2025 - Waterfront Advisory CommitteeTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE AGENDA PORT BURWELL EAST BEACH & TRACKLESS LOUNGE 1 Robinson Street, Port Burwell ON & 56169 Heritage Line, Straffordville, ON Monday, July 21, 2025 5:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Waterfront Advisory Committee Meeting held April 28, 2025 5. MATTERS OF BUSINESS A. Memo WAC-09/25 re Beach Tour *to be discussed at the beach pending weather B. Memo WAC-10/25 re Council Decisions – WAC Recommendations to Council C. Memo WAC-11/25 re 2026-2035 Port Burwell East Beach / Pier Capital Items 6. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WATERFRONT ADVISORY COMMITTEE MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Monday, April 28, 2025 5:00 p.m. PRESENT: COMMITTEE MEMBERS MARNI WOLFE ASHLEY CARDINAL VAL DONNELL *Acting Chair ED KETCHABAW *Ex-Officio ABSENT: CHAIR RAINEY WEISLER COMMITTEE MEMBER SERGE PIETERS STAFF ATTENDANCE: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS 1. CALL TO ORDER Chief Administrative Officer Thomas Thayer assumed the Chair and called the meeting to order at 5:00 p.m. Chair Thayer requested that in the absence of Committee Chair Weisler, the present members of the Waterfront Advisory Committee appoint from themselves a Member to chair the April 28, 2025 Meeting. Committee Member Donnell nominated herself. Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT Committee Member Donnell be appointed as the Chair of the April 28, 2025 Waterfront Advisory Committee meeting. CARRIED Chief Administrative Officer Thomas Thayer vacated the Chair. Committee Member Donnell assumed the Chair. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 2 3. DELEGATIONS A. Sarah Emons, Long Point Biosphere Region re Dune Restoration Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT the delegation from Sarah Emons, Long Point Biosphere Region re Dune Restoration be received for information. CARRIED B. Bruce Bolin, Otter Valley Naturalists re Photography Contest Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT the delegation from Bruce Bolin, Otter Valley Naturalists re Photography Contest be received for information; AND THAT the Waterfront Advisory Committee recommends to Council to allocate $225 from the advertising line of the tourism budget towards a photography contest. CARRIED 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Waterfront Advisory Committee Meeting held January 20, 2025 Moved by: Committee Member Cardinal Seconded by: Committee Member Wolfe THAT the minutes of the Waterfront Advisory Committee Meeting held January 20, 2025 be approved as presented. CARRIED 5. MATTERS OF BUSINESS A. Memo WAC-06/25 re Council Decisions – WAC Recommendations to Council Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT Memo WAC-06/25 re Outcomes of Recommendations to Council be received for information. CARRIED 3 B. Memo WAC-07/25 re 2025 East Beach Season Opening Information Moved by: Committee Member Cardinal Seconded by: Committee Member Wolfe THAT Memo WAC-07/25 re 2025 East Beach Season Opening Information be received for information. CARRIED C. Memo WAC-08/25 re North Shore Resilience Update – Public Advisory Committee Appointments Moved by: Committee Member Cardinal Seconded by: Committee Member Wolfe THAT Memo WAC-08/25 re North Shore Resilience Update – Public Advisory Committee Appointments be received for information. CARRIED 6. ADJOURNMENT Moved by: Committee Member Wolfe Seconded by: Committee Member Cardinal THAT the Waterfront Advisory Committee Meeting be adjourned at 5:50 p.m. CARRIED CHAIR CLERK MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 21, 2025 MEMO: WAC-09/25 SUBJECT: 2025 BEACH TOUR BACKGROUND The Waterfront Advisory Committee set their meeting dates for 2025 at the January 20, 2025 meeting. In accordance with past years, the July meeting is to be scheduled to start at the East Beach for a beach tour, weather permitting. DISCUSSION The July 21, 2025 Waterfront Advisory Committee Meeting will kick-off at the Port Burwell East Beach (weather permitting) for a general Beach Tour with staff then continue for further committee discussions in the Trackless Lounge. General operational topics during the Beach Tour will include maintenance, signage/flags, bioswales, and the 2025 paid parking pilot program. There may also be high-level reference to ongoing and future capital works. The Beach Tour will be led by the Manager of Public Works|Drainage Superintendent, who oversees general beach operations and maintenance for the Municipality. The CAO will present an update on the paid parking pilot as a mid-pilot informational piece, which will inform an end-of-season Memo and Council Report. In-depth discussion on capital items for the 2026-2035 Capital Budget will take place after the Beach Tour in the Trackless Lounge at the Straffordville Community Centre, 56169 Heritage Line, Straffordville. Please note that the Beach Tour is weather-dependent. If rain or storms are in the forecast, the Committee will be advised the morning of the meeting, and the Beach Tour item may be handled as a discussion item on Beach operations, which will take place in the in the Trackless Lounge at the Straffordville Community Centre, 56169 Heritage Line, Straffordville. RECOMMENDATION THAT Memo WAC-09/25 re 2025 Beach Tour be received for information. MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 21, 2025 MEMO: WAC-10/25 SUBJECT: COUNCIL DECISIONS – WAC RECOMMENDATIONS TO COUNCIL BACKGROUND The Waterfront Advisory Committee had a meeting on April 28, 2025, from which one (1) motion included recommendations to Council. This was presented to Council at the May 15, 2025 Regular Meeting and the following motion was passed: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT the recommendation from the April 28, 2025 Waterfront Advisory Committee Meeting be received for information; AND THAT staff be directed to allocate $250 from the advertising line of the Tourism budget towards a photography contest. DISCUSSION The recommendation from the WAC was for a $225 allocation. Councillor Emerson recommended it be increased to $250 and moved same. Staff will be making these funds available in support of the photography contest, and they will be reflected in the 2025 Operating Budget actuals. The photography contest will be used as an Education Event as a part of our anticipated 2026 Blue Flag application. RECOMMENDATION THAT Memo WAC-10/25 re Outcomes of Recommendations to Council be received for information. MEMO WATERFRONT ADVISORY COMMITTEE TO: Waterfront Advisory Committee FROM: Thomas Thayer, CAO DATE: July 21, 2025 MEMO: WAC-11/25 SUBJECT: 2026-2035 PORT BURWELL EAST BEACH / PIER CAPITAL ITEMS BACKGROUND Every Q4, Council considers and approves a Capital Budget and 10-year Capital Plan. These items constitute a major policy document for the Municipality, which guides core and non-core infrastructure and similar investment within the 10-year time horizon ensure renew or expand municipal assets for the betterment of the community. The Draft Capital Budget is published on the Municipal website for public consumption in August. Staff generally allocate time in July and August to compile the Draft for publication. At its November 13, 2024 Special Meeting, Council received Report TR-14/24 re 2025-2034 Capital Budget – Draft and passed the following motion, in part: Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report TR-14/24 re 2025-2034 Capital Budget - Draft be received for information; AND THAT Council approve in principle the 2025-2034 Capital Budget presented with the following edits: (…)  Amend PR-02 to remove the playground from the East Beach and replace it with a playground at the Port Burwell Memorial Park The approved-in-principle Capital Budget contained a number of capital projects applicable to the Port Burwell East Beach and Pier. These items are outlined below, save and except PR-02 – Playground Equipment, which was removed by Council’s direction from the East Beach. FA-09 – Port Burwell East Beach Washroom Expansion – $575,000 (2026 & 2029) PR-06 – Electric Charging Station – $20,000 (2029) PR-11 – East Pier Rehabilitation – $325,000 (2025 & 2026) PR-13 – Beach Accessibility – $50,000 (2027) PR-14 – Beach Shade Structure – $80,000 (2027) DISCUSSION In preparation for the 2026-2035 Capital Budget, staff have commenced preliminary internal discussions regarding East Beach and Pier capital needs over the 10-year term of the Budget. When these discussions take place, Capital Items are sometimes altered in the budget to recognize adjusted priorities and/or costs for Council to formally consider. At this time, one change is proposed. Capital Item PR-11 – East Pier Rehabilitation – will likely carry the engineering costs ($50,000) into 2026. The RFQ or RFP for this Item may be circulated in August, with works in the fall and anticipated tendering for rehabilitation work in 2026. The above-noted items will be further included in the 2026-2035 Capital Budget Draft, scheduled to be before Council this fall. These items are also attached to this Memo for Committee review. The Committee should be aware that, should the paid parking pilot prove successful and funds are available to be reserved, Council may choose to move up Items PR-06, PR-13, and/or PR-14, should funds be available. The recommendation is to receive this Memo for information. However, should the Committee wish to make recommendations on Capital Items not previously referred to Council, the Committee may do so. ATTACHMENTS 1. Draft Capital Items (Facilities, and Parks & Recreation) – 2026-2035 Capital Budget RECOMMENDATION THAT Memo WAC-11/25 re 2026-2035 Port Burwell East Beach / Pier Capital Items be received for information.