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HomeMy WebLinkAboutJuly 17, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, July 17, 2025 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 4 Applications 8:00 p.m. Grewal Drain Court of Revision The July 17, 2025 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Nathan MacIntyre re Understanding Rip Currents 6. DELEGATIONS A. Susanne Schlotzhauer re Residential Building Height 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Development Charges Public Meeting held June 19, 2025 B. Regular Meeting of Council held June 19, 2025 C. Public Drainage Meeting held June 19, 2025 8. MOTIONS AND NOTICE OF MOTION A. Councillor Emerson re Harassment 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council Council Agenda July 17, 2025 2 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-27/24 1498855 Ontario Inc. (Emerson) B. Notice of Passing re Zoning By-law Amendment ZBA-15/25 Neufeld C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-14/25 Countryside Communities Inc. D. Notice of Public Meeting re Proposed Amending By-law to Remove Holding Symbol ZBA- 16/25 Nezezon & Howlett E. Notice of Public Meeting re Proposed Official Plan Amendment OPA-01/25 and Proposed Zoning By-law Amendment ZBA-17/25 Dujardin F. Notice of Public Meeting re Proposed Official Plan Amendment OPA-02/25 and Proposed Zoning By-law Amendment ZBA-18/25 Vyn 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-08/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re 2025 2nd Quarter Drainage Report B. Report DS-19/25 (revised) by Margaret Underhill, Planning Coordinator/Deputy Clerk & Harry Baranik, Fire Chief re Supplementary Staff Report – Residential Maximum Building Height Regulations C. Report DS-31/25 by Scott Sutherland, Chief Building Official re 2025 2nd Quarter Building Report D. Report DS-32/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E45-25 2757886 Ontario Inc. (Neil Hiebert) 9407 Eglin Street E. Report DS-33/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E43-25 Dan Froese Farms, Plank Road F. Report DS-34/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-15/25 Nezezon Howlett Council Agenda July 17, 2025 3 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. The Honourable Robert Black re Soil Health in Canada B. City of Guelph re Special Economic Zones Act, 2025 C. Long Point Region Conservation Authority re June 4, 2025 Meeting Minutes D. Long Point Region Conservation Authority re June 4, 2025 Hearing Meeting Minutes E. Elgin OPP Detachment Board re 2024 Annual Report F. Elgin County re Joint Annual Accessibility Status Report 2023/2024 G. Municipality of Bayham re 2025 Museum Summer Programs 13.1.2 Requiring Action A. Tim Emerson re AGCO Endorsement Request 13.2 Reports to Council 14. BY-LAWS A. By-law No. 2025-046 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Grewal Drain B. By-law No. 2025-048 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and the Corporation of the County of Elgin for transitioning IT services C. By-law No. Z810-2025 Being a by-law to amend By-law No. Z456-2003 – Nezezon 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality of Local Board (Municipal Property) B. Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) 16.2 Out of Camera Council Agenda July 17, 2025 4 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-049 Being a by-law to confirm all actions of Council 18. ADJOURNMENT UNDERSTANDING RIP CURRENTS “Endeavouring to create understanding of Great Lakes rip currents and end rip current related drowning” UNDERSTANDING RIP CURRENTS Port Stanley, Ontario Main Beach, East end of Swimming area July 2024 Photo: John Oliveira UNDERSTANDING RIP CURRENTS Port Stanley, Ontario Main Beach, East end of Swimming area July 2024 Photo: John Oliveira UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” “Preliminary evidence suggests that the public has limited knowledge of rip currents, and are therefore not making informed decisions, which puts them at risk every time they go to the beach.” Summer Locknick -“Beach User Perceptions of the Rip Current Hazard on the Great Lakes” (2017) Department of Earth and Environmental Science, Faculty of Environmental Studies, University of Windsor UNDERSTANDING RIP CURRENTS 1.Speak the Language 2. Learn about the mechanism 3. Act from an educated perspective To understand Rip Currents we need to: Five Great lakes Lake Erie is the shallowest of all the Great Lakes UNDERSTANDING RIP CURRENTS Lake Erie Ranked 9th on Geological List of World’s Largest Lakes. Shallowest of all the Great Lakes Area: 25,667 km2 9,910 sq mi Length: 25,667 km2 9,910 sq mi Depth: 64 m 210 ft Volume: 488 km3 117 cu mi Port Burwell, Ontario Population of approx. 1000 residents Provincial Park (West) and Public (East) beaches receive 100,000 of guests annually (unknown figure) Heavy tourism influx in warm months “Rip currents are powerful, channeled currents of water flowing away from shore. They typically extend from the shoreline, through the surf zone, and past the line of breaking waves. Rip currents can occur at any beach with breaking waves, including the Great Lakes.” -NOAA Parts of a RIP CURRENT Rip currents are typically more complex than this however, we can simplify some of the science. Generally, Rip Currents have 3 parts: Feeders, Neck and Head o Feeder currents are the first attempt by the water to return to the lake. o The Neck is the area where the outflow of water is usually the strongest part of a rip current. o The Head of a rip current is the area when the current dissipates in deeper water. UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” Other Types of Currents ALONGSHORE current: A current located in the surf zone, moving generally along the shoreline (parallel), generated by waves breaking at an angle with the shoreline Also called a longshore or littoral current. NOAA -“Rip Current science” UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” Other Types of Currents UNDERTOW A term used to describe the lakeward return of water close to the bottom surface that is driven by breaking waves. Referred to as bed return flow. It is associated with waves breaking parallel to shore and the strong backwash after breaking waves. Undertow is often mistakenly used to describe rip currents. NOAA -“Rip Current science” UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” Other Types of Currents RIPTIDE A rip tide, or riptide, is a concentrated flow of water (caused by an ebb-tide) through an inlet, lagoon, barrier beach, marina, etc. It happens on an Ocean with tides. Great Lakes do not have tides UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” How can you spot a Rip Current at the Beach? UNDERSTANDING “RIP CURRENTS” Rip currents are inherently complex natural systems that can: i.Exist on both planar beaches and those with alongshore three-dimensional morphology ii.Lack morphologic expression iii.Occupy distinct deeper channels or flow against hard structures iv.Be both transient or persistent in occurrence and location v.Exhibit both mean and unsteady flows vi.Vary depending on the angle of wave approach vii.Can be confined within the surf zone or extend well beyond the breakers UNDERSTANDING RIP CURRENTS TYPES OF RIP CURRENTS UNDERSTANDING RIP CURRENTS TYPES OF RIP CURRENTS 1.Bathymetrically-controlled a)Channelized rip currents b)Focused rip currents 2.Structurally-controlled a)Shadow rip currents b)Deflection rip currents 3.Hydrodynamically-controlled a)Flash rip currents b)Shear-instability rip currents UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” What does a Structurally-controlled Rip Current look like from the perspective of the Beach? Port Stanley, Ontario Structural Rip UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” Dangers of Rip Currents UNDERSTANDING RIP CURRENTS UNDERSTANDING “RIP CURRENTS” Dangers of Rip Currents Powerful surface currents (strongest at the surface of the water). Pull swimmers into deeper water (where they can not touch the bottom). Waves relentlessly crash on swimmers while they are in surf zone. Once in deep water, swimmers can tire quickly. Rips are difficult to swim against. "Rip currents can flow faster than an Olympic swimmer can swim. Typically flowing at speeds of 1-2 feet/sec, however can reach speeds of 3 feet/sec.” National Oceanic and Atmospheric Administration UNDERSTANDING RIP CURRENTS WISH LIST – County of Elgin The County of Elgin posed the question: “If you had unlimited resources to improve public awareness of rip currents in the Great Lakes, what would you do?”. In response, I have developed 6 key considerations/initiatives: 1. Develop a Standardized Language for Rip Current/safety Communication Across the Great Lakes Create a unified terminology to ensure consistency and clarity in public messaging across all jurisdictions. 2. Standardize the Delivery of Water Safety Information at All Great Lakes Beaches Establish a consistent format and method for presenting safety information to the public, improving understanding and retention. 3. Provide Site-Specific Hazard Information for Each Beach Tailor safety messaging to highlight the unique risks and conditions of each individual beach location. 4. Creation of a Multi-disciplinary committee Assembling a team of experts from diverse fields to ensure the guidance is accurate, inclusive, and responsive to the unique needs of various communities and beaches. 5. Appoint a Dedicated "Beach Manager" for Elgin County (Provincially - Each County in Ontario) This role would oversee beach safety, coordinate public education, and manage hazard communication. 6. Implement a Lifeguard Service at High-Traffic Tourism Beaches Deploy trained lifeguards at beaches with significant visitor numbers to provide real- time safety support and emergency response. Establish a Standardized language Argument: The Critical Importance of Standardized Language in Great Lakes Water Safety Why Standardized Language Matters for Public Safety and Understanding on the Great Lakes Every year, thousands of people visit the Great Lakes to swim, boat, and enjoy the water. But these vast inland seas are powerful and unpredictable—rip currents, sudden storms, and steep drop-offs pose real threats. In these conditions, clear and consistent communication isn't just important for emergency responders—it's essential for keeping the public safe and informed. That’s why standardized language is one of the most powerful and underused tools in preventing water-related injuries and deaths on the Great Lakes. 1. Public Clarity Saves Lives When safety messages vary between locations or use unclear language, the public may not understand the danger. For example, one beach may post a sign saying “No Swimming - undertow” while another says “Watch for Riptides”. Without consistency, the meaning gets lost. Using standardized terms gives people direct, easy-to-understand information they can act on immediately. 2. Consistency Builds Public Trust and Awareness Standardized language helps people know what to expect, no matter which beach or lakefront community they visit. If warnings, signage, and announcements are consistent across the region, people learn to recognize and respect them. This is especially important for tourists and seasonal visitors, who may not be familiar with local hazards but can quickly understand clear, unified messaging. 3. Improved Education and Prevention Campaigns Public safety education—like rip current awareness or cold-water survival tips—is far more effective when it uses a common language. When terms like “rip current”, “longshore current”, or “Flip-Float-Follow” are used consistently in schools, community programs, and beach signage, the public retains the information better. This makes them more capable of recognizing risks before an emergency happens. 4. Faster Public Response in Emergencies During an emergency, the public may be the first to witness or report a drowning or distressed swimmer. If they understand and can describe what they’re seeing using recognized terms such as “person caught in a rip current” “located at Parking-lot #1”, it improves communication with 911 dispatchers and first responders, allowing them to act faster and more effectively. 5. Protecting Vulnerable and Non-Local Populations Many Great Lakes drownings involve non-local visitors or non-native English speakers. Standardized safety messages that use simple, consistent wording and universal symbols help close language gaps and make water safety accessible to everyone. This ensures that critical safety information reaches all parts of the public, not just those with specific backgrounds or knowledge. Conclusion: A Common Language for a Common Goal Standardized language is a public safety necessity. It helps the public understand risks, respond appropriately, and make safer decisions around the Great Lakes. By using clear, consistent communication across signs, alerts, education, and emergency messaging, we build a safer, more informed community—one that is better equipped to prevent drownings and protect lives. Standardized delivery of Information on Great Lakes beaches Argument: Standardized Water Safety Language and Method Across Great Lakes Beaches Introduction: The Great Lakes region is home to some of the most beautiful freshwater beaches in North America, drawing millions of visitors each year. However, these waters are also deceptively dangerous—rip currents, unexpected drop-offs, and sudden weather changes frequently contribute to drowning incidents. To enhance public safety, especially for English and non- English speaking beachgoers, it is essential to implement a standardized water safety communication system and methodology across all Great Lakes beaches, in Ontario. 1. Life-Saving Clarity Through Consistency When people visit multiple beaches in the Great Lakes region, including Ontario’s shores along Lake Ontario, Lake Erie, and Lake Huron, they encounter varying signage, flag systems, and terminology. This inconsistency creates confusion, delays reactions in emergencies, and reduces the effectiveness of warnings. A uniform system—with clearly defined color-coded flags, universally understood symbols, and consistent terminology—would allow all visitors to recognize danger immediately, regardless of location. Example: A red flag on one beach might indicate “no swimming” while on another it may mean “strong currents.” This disparity can be fatal if misunderstood. 2. Inclusive Safety for Non-English Speakers and Tourists Ontario is a highly multicultural province with over 4.3 million residents who speak a first language other than English or French, accounting for roughly 30% of the population (Statistics Canada, 2021)1. The Great Lakes beaches in Ontario attract diverse populations, including immigrants and international tourists. Many of these individuals may have limited proficiency in English or French. A standardized system that includes visual symbols, pictograms, and QR code linked to a google widget for multilingual translations ensures that safety messages can be quickly understood by everyone. According to the Lifesaving Society Ontario’s 2023 Drowning Report, drowning remains a leading cause of accidental death in the province, with open water drowning rates peaking in summer months when beach attendance is highest2. Improved communication of hazards through standardized delivery and QR coded multilingual signage widget can potentially help reduce these tragic incidents. 3. Proven Models in Other Regions Standardized safety languages have been successfully implemented in other high-risk areas:  The International Life Saving Federation (ILS) promotes standardized flags and signs globally3.  Australia’s beaches use universally recognized flags and signage to great effect, reducing confusion and increasing compliance among visitors4. Adopting a similar approach across the Great Lakes would align with international best practices and improve coordination between local lifeguards, emergency services, and the public. 4. Streamlined Emergency Response and Public Education A unified system would not only help beachgoers but also improve emergency communication between agencies across provincial jurisdictions. Educational campaigns, school programs, and public signage could all reinforce the same safety messages, making them more effective. First responders would operate under the same protocols, regardless of jurisdiction. 5. Cost-Effective and Scalable While there may be initial costs to redesign signage and train staff, the long-term benefits of saved lives, reduced rescues, and fewer emergency interventions far outweigh the expense. Moreover, a standardized framework is easier to scale and maintain across hundreds of beaches than fragmented local systems. Conclusion: Drowning is preventable, and clear communication saves lives. Implementing a standardized signage with multilingual QR coded widget, and symbol-based water safety system across all of Ontario’s Great Lakes beaches is a necessary evolution in public safety. In a region as large and diverse as the Great Lakes, consistency in messaging is critical to ensuring that every person, regardless of language or location, has the knowledge they need to stay safe. Let us not wait for more lives to be lost before we unify our message. Water safety is universal, and our approach to it should be too. References 1. Statistics Canada. (2021). 2021 Census of Population: Language Highlights. Retrieved from https://www12.statcan.gc.ca/census-recensement/2021/as-sa/98-200- x/2021004/98-200-x2021004-eng.cfm 2. Lifesaving Society Ontario. (2023). Ontario Drowning Report 2023. Retrieved from https://www.lifesavingsociety.com/ontario-drowning-report 3. International Life Saving Federation. (n.d.). Water Safety and Rescue Guidelines. Retrieved from https://www.ilsf.org/water-safety 4. Surf Life Saving Australia. (2022). Beach Safety Flags and Signs. Retrieved from https://slsa.com.au/beach-safety Individualized delivery of beach specific hazards Argument for Informing the Public About Beach-Specific Hazards Along the Great Lakes in Ontario Ontario’s Great Lakes beaches are among the province’s most valued natural attractions, offering opportunities for swimming, boating, and recreation. Public use of these spaces should be encouraged, but with that encouragement comes the responsibility to ensure visitors are aware of the specific hazards associated with each individual beach. A one-size-fits-all warning is not sufficient. Each beach presents unique conditions and risks that must be clearly communicated to the public. For example, some beaches may have strong rip currents, while others are known for sudden drop-offs, high bacterial levels, or frequent presence of dangerous algae blooms. Certain beaches may have rocky lakebeds, while others are prone to shifting sandbars or fast-changing weather patterns. What is a manageable risk at one location could be a serious threat at another. Informing the public about these site-specific hazards allows beachgoers to make informed choices about when, where, and how they enjoy the water. It can help them prepare adequately, avoid high-risk areas, and follow any local safety guidelines. This targeted information not only protects individuals and families but also reduces the likelihood of preventable emergencies such as drownings, injuries, or illnesses. Providing hazard-specific signage, digital alerts, and public education campaigns tailored to each beach also builds trust in the organizations responsible for managing Ontario’s waterfronts. It demonstrates a proactive approach to public safety and environmental stewardship, which is essential for long-term public engagement and responsible use of these shared natural spaces. In conclusion, while promoting the use of Ontario’s Great Lakes beaches supports recreation and tourism, public safety must be a priority. Each beach has its own unique set of hazards, and informing the public of these specific dangers is is essential. Establish a Multidisciplinary Committee The development of accurate, consistent, and provincially standardized water safety information for the Great Lakes requires the collective expertise of a diverse and collaborative body. Establishing a committee will bring together professionals and stakeholders from a range of disciplines—including frontline public safety personnel, environmental scientists, educators, community leaders, health officials, Provincial leaders and communication specialists. By integrating these varied perspectives, the committee can ensure that all safety materials are comprehensive, culturally responsive, and grounded in best practices. This multidisciplinary approach not only enhances the quality and relevance of the information produced but also promotes innovative outreach strategies tailored to different communities and user groups. Furthermore, the formation of such a committee reinforces public confidence in water safety initiatives, as it signals a coordinated and informed effort to address shared risks. A well- structured and representative committee is therefore essential to advancing public safety, encouraging responsible recreation, and ultimately saving lives along the Great Lakes shoreline. Establish a “Beach Manager” a. To oversee all of ALL public access beaches within each County. b. Beach Managers would be responsible for the management of ALL Public access Great Lake waterfront properties. These beach assets are the attraction for tourists (domestic/foreign) across all Counties and within the Province of Ontario. c. Management would include: i. Safety ii. Maintenance iii. Involved with routine audits Their responsibilities can include: Safety This can include lifeguards, Emergency equipment, management of beach warnings (GREEN, YELLOW, RED) for the Public (on non-lifeguarded beaches), Assisting with emergencies. Managing beach operations: This includes tasks like coordination of maintenance personnel, and other beach employees, opening and closing the beach, ensuring safety and cleanliness, and managing facilities like restrooms and concessions. Providing public services: This can involve renting out beach equipment (chairs, umbrellas, etc.), providing information to visitors, coordination of Public beach events. Enforcing rules and regulations: Beach managers ensure visitors adhere to beach rules and safety guidelines (Lifeguards, Bylaw officers), maintaining public communication (signage). Managing beach resources: This can involve working with coastal engineers and other professionals to manage beach erosion, restoration, harbour maintenance and other environmental issues. Developing and implementing beach management plans: In some cases, beach managers participate in the creation and execution of long-term plans for beach sustainability and conservation. Beach management is an important aspect of public safety, recreation, and environmental stewardship. The need for skilled and dedicated beach managers continues to grow as coastal populations increase and the impacts of climate change become more pronounced. Establish Lifeguard Service – High tourism Beaches A breakdown of the cost–benefit of lifeguards versus emergency response (paramedics / 911) in Ontario, based on public data, expert analysis, and community feedback: 1. Costs of Lifeguard Programs a. Wages & staffing shortages  Lifeguards in Ontario typically earn between $17.80–$22.87/hr, with starting wages often just above minimum wage (~$17/hr) reddit.com+6reddit.com+6reddit.com+6reddit.com+8healthydebate.ca+8reddit.com+8.  Municipalities across Canada, including Toronto and Caledon, are struggling to fill positions, leading to reduced pool and beach availability infotel.ca+3caledoncitizen.com+3kitchener.citynews.ca+3.  Certification training can cost individuals hundreds to nearly $1,000 (courses: Bronze Medallion/Cross, NLS) reddit.com+4caledoncitizen.com+4scribd.com+4. b. Training & equipment  Cities (e.g., Brampton, West Vancouver) offer free training to reduce barriers reddit.com+2reddit.com+2cornwallseawaynews.com+2.  Employers also face costs for certification recertification, rescue gear, and ongoing training (est. $150–$500 per person annually) fastercapital.com+1fastercapital.com+1. 2. Benefits of Lifeguard Services a. Injury & fatality prevention  Introduction of lifeguard services can reduce drowning incidents by up to 75%, significantly reducing emergency calls and health-care costs reddit.com+14fastercapital.com+14reddit.com+14.  In Ontario, drowning deaths totaled 211 in 2020, with an estimated $175 million in economic losses and $8 million in health-care costs ola.org+1fastercapital.com+1. b. Economic and community value  Lifeguards help bolster local recreation: they enable swimming programs, boost business at beaches/pools, and reduce liability insurance—leading to higher revenues and lower risk exposure reddit.com+2fastercapital.com+2infotel.ca+2.  Case studies elsewhere show $4 return for every $1 invested in lifeguard/community safety training fastercapital.com+1reddit.com+1. c. Long-term societal savings  Preventing drownings leads to long-term savings in healthcare, emergency services, and human capital losses.  Public pool access supports fitness and mental health, especially among high-risk groups (e.g., new Canadians), offering community-level returns ola.org. 3. Emergency Response Costs (Paramedics)  Paramedic wages range from $28–$40/hour in Ontario reddit.com.  Emergency responses involve ambulance dispatch, transport, treatment, and hospital costs—typically hundreds to thousands per incident.  Averted emergency calls translate into direct savings—e.g., one fatal-drowning or nonfatal-drowning avoided means potentially no ambulance, no ER stay, and reduced rehab costs. 4. Cost–Benefit Comparison: Lifeguards vs Paramedics Aspect Lifeguards Paramedics / 911 Hourly rate $18–22/hr (seasonal, limited training) $28–40+/hr (fully certified) Training & equipment $300–1,000 per person 2–3 years plus equipment & ongoing fees Scope Prevent incidents before they happen Treat after incident occurs Cost per incident Distributed across many hours; prevention-focused High per-response costs (ambulance + ER) Key insight: Investing in lifeguards is far more cost-effective per hour than relying on emergency responses. Few lifeguards suffice to prevent multiple emergency-level events, while each incident that does occur triggers costly emergency services. 5. Community & Quality-of-Life Impacts  Lifeguards enable sustained community access to recreation, learning, and mental health supports healthydebate.ca+3reddit.com+3reddit.com+3.  Shortages in lifeguards lead to pool/beach closures—impacting youth, low-income families, and public health reddit.com+13caledoncitizen.com+13kitchener.citynews.ca+13. Policy Implications for Ontario 1. Increase lifeguard pay/training subsidies o To match responsibility and retain staff—suggest $25–30/hr is needed reddit.com+7reddit.com+7reddit.com+7reddit.com. 2. Offer free/rebated certification o Municipalities like Brampton and Caledon are piloting free lifeguard courses to build staff pipelines reddit.com. 3. Expand and secure aquatic programming o Ensuring adequate lifeguard staffing protects public health and sustains community infrastructure. Summary  Lifeguards provide high preventive value at low relative cost, reducing the burden on emergency services.  Paramedics are essential, but far costlier on a per-event basis.  Investment in lifeguards pays dividends: lower health-care costs, insurance savings, robust community access, and avoided mortalities.  Current underinvestment in lifeguard programs is short-sighted—a modest wage bump and training support could greatly enhance cost-efficiency and public well-being. Continued: Establish Lifeguard Service – High tourism Beaches A breakdown of per-incident savings and municipal data in Ontario, with a focus on Elgin County: 1. Estimating Savings per Incident A. Drowning & non-fatal rescue costs  Fatal drownings in Ontario cost ~$175 million total loss in 2020, with ambulance/ER costs adding ~$8 million.  164 drowning deaths/year, plus ~100 non-fatal hospitalizations and ~568 ED visits annually publichealthgreybruce.on.ca.  A UWindsor study in 2021 found 50 Great Lakes beach drowning deaths/year, costing ~$130 million/year—about $2.6 million per fatality uwindsor.ca. o Translating to Ontario’s toll (~50 beach drownings): approx. $130 million/year in economic loss. o Preventing a single adult drowning with a lifeguard saves $2–3 million in statistical life value, plus ambulance, ER, and follow-up costs. B. Per-incident intervention  Lifeguard rescue typically avoids emergency dispatch: no ambulance, no hospital, and avoids long-term rehab.  Non-fatal rescues (4–5 per death) would still avoid ~$5,000–$20,000 per ER visit.  Using actuarial value-of-life, even if a drowning is non-fatal, the savings per prevented serious incident can range from $200k–$500k, conservatively. 2. Ontario Municipal Data Highlights  Only 1 % of drownings occur under lifeguard supervision, the rest (99 %) are unsupervised reddit.com+8uwindsor.ca+8fastercapital.com+8.  Male adolescents and older adults are highest risk; natural waters (lakes/rivers/pools) account for 69 % of deaths fliphtml5.com.  164 fatalities, 568 ED visits/year—but only a handful happen under supervision, indicating huge room for intervention. 3. Focus: Elgin County  The Elgin County Drowning Prevention Coalition (ECDPC) mobilizes water safety awareness along Lake Erie’s 100 km shoreline online.flippingbook.com+3ecdrowningprevention.com+3trendinginsurancenews.com+3.  For every fatal drowning, there are ~4 non-fatal drownings locally reddit.com+15stthomastoday.ca+15reddit.com+15.  DIY data gathering underway; Elgin officials are urging more education, lifeguards, signage and outreach—drawing on Lifesaving Society data trendinginsurancenews.com. 4. Cost-Benefit: Scenario Modeling Category Lifeguard cost Emergency cost saved Hourly wage + overhead ~$20/hr + ~$300/yr training — One fatality prevented — Saved VSL (~$2.5 M) + misc One non-fatal rescue avoided — $5 k–$20 k ambulance + ED  If a beach works 10 hrs/day for 100 days (~1,000 hrs), with 3 guards, total wage cost ≈ $60k.  Preventing even a single fatality yields a 40× return on that investment (VSL ~$2.5 M).  Preventing 10 potential fatal or serious incidents provides benefits well into the tens of millions. 5. Key Takeaways & Recommendations  Per-incident savings: averted fatal drownings yield $2–3 million in economic value and emergency costs; non-fatal rescues save thousands per incident.  Provincial data suggests nearly all drownings occur unsupervised.  Elgin County is actively pushing prevention: ECDPC is educating vulnerable groups (children, seniors, farm workers) and aiming to improve lifeguard deployment and signage.  Rip current Information Project is actively educating the public, emergency services and local municipalities on the dangers of Great Lakes rip currents.  ROI is substantial: small lifeguard programs (costing ~$200k/season) can avert multimillion-dollar losses. Coupled with local outreach, the impact scales even further. Proposal for the creation of a Beach Manager Role across Ontario’s Great Lakes Counties Submitted by: Rip Current Information Project Date: To: County Council Executive Summary This proposal recommends the creation of a "Beach Manager" position in every Ontario County with public access to Great Lakes beaches. These professionals could oversee the safety, maintenance, operations, and environmental stewardship of all public beach areas, standardizing management practices across counties and ensuring the long-term sustainability and safety of Ontario’s waterfront tourism assets. Background & Rationale Ontario’s Great Lakes beaches are major public assets — attracting millions of domestic and international tourists annually. However, these beaches currently lack centralized, professional management, leading to:  Inconsistent safety protocols  Poor maintenance coordination  Limited public information during hazards  Missed opportunities for tourism growth and environmental conservation Research by the Lifesaving Society of Canada confirms that many drowning fatalities occur on unsupervised beaches — a gap that a County Beach Manager can address through improved oversight, public education, and risk communication. Dr. Chris Houser (University of Waterloo) highlights the increased risks from rip currents, sediment shifts, and unpredictable wave patterns on Great Lakes beaches, noting that many beachgoers are unaware of these dangers. Scope of Role: Responsibilities of a Beach Manager Each County Beach Manager could oversee: 1. Safety & Risk Communication  Implement and manage beach flag warning systems (Green/Yellow/Red)  Coordinate lifeguard deployment, beach patrols, and emergency equipment  Lead public education on water hazards and beach safety 2. Maintenance & Infrastructure  Manage washrooms, waste disposal, boardwalks, parking, signage  Oversee beach opening/closing protocols and routine cleaning 3. Operations & Public Services  Facilitate beach events, manage concessions and rentals (increased tourism revenue)  Coordinate staff, seasonal workers, and volunteers 4. Environmental Management  Collaborate with conservation authorities and engineers  Address erosion, habitat protection, stormwater runoff, and climate adaptation 5. Planning & Policy Development  Conduct beach audits and usage studies  Lead long-term sustainability planning and funding proposals Benefits  Enhanced Public Safety Reduced drownings and emergency incidents through risk monitoring and staff presence  Economic Development Boost in tourism revenue via improved beach experiences and extended visitor stays  Environmental Stewardship Protection of fragile shoreline ecosystems and proactive response to climate threats  County-wide Standardization Clear signage, communication, and rules across all public access points  Data-Driven Management Improved decision-making through audits, metrics, and community engagement Funding & Implementation We recommend a pilot program funded through:  Municipal budgets  Provincial tourism and safety grants  Federal infrastructure or environmental adaptation funds Timeline:  Phase 1: Year 1 Pilot – Hire 1 Beach Manager/County (Summer)  Phase 2: Expand to seasonal teams, integrate technology and audit tools (Year 2–3) Conclusion Establishing the role of Beach Manager across Ontario's Great Lakes counties is a cost-effective, safety-focused, and environmentally conscious investment in our public waterfront assets. We urge the County Council and partners to consider this initiative and lead the province in responsible beach management. WHY a Beach Manager Role is Essential: 1. Consistent Oversight and Safety Across Counties  Fragmented beach oversight currently leads to inconsistent safety measures, infrastructure maintenance, and risk communication.  A dedicated Beach Manager ensures standardized safety protocols — including flag systems (green/yellow/red), lifeguard coordination, and emergency preparedness.  According to the Lifesaving Society of Canada, most drowning deaths in open water occur at unsupervised locations, which a Beach Manager could address through proactive safety audits and supervision strategies. 2. Public Safety is a Growing Concern  Dr. Chris Houser’s research highlights that beachgoers are often unaware of rip current risks, sudden drop-offs, and shifting sandbars common in Great Lakes beaches.  Beach Managers could lead education campaigns, install risk-specific signage, and partner with local agencies for rescue training programs.  This role is vital in translating research into action, ensuring beaches respond to actual conditions — not just assumed hazards. 3. Tourism, Economy, and Public Experience  Great Lakes beaches are critical economic drivers for many Ontario counties.  Clean, safe, and well-maintained beaches enhance visitor satisfaction, lengthen stays, and promote repeat tourism.  A Beach Manager can coordinate concessions, equipment rentals, and events, improving the overall beachgoer experience and increasing economic return to local governments. 4. Climate Change and Environmental Stewardship  The Great Lakes are seeing increasing impacts from erosion, lake level changes, and storm surges.  A Beach Manager would serve as the local liaison to coastal engineers, conservation authorities, and provincial planners, overseeing projects related to: o Dune restoration o Sand nourishment o Shoreline stabilization  By coordinating across municipal and county lines, Beach Managers help implement long-term beach sustainability plans. 5. Management of Infrastructure and Public Assets  Ontario's beach infrastructure — washrooms, boardwalks, concessions, parking, signage — is often neglected or inconsistent between jurisdictions.  The Beach Manager would oversee all daily operations, from opening and closing protocols to waste management and accessibility improvements. 6. Data Collection and Evidence-Based Decision Making  A dedicated manager can collect data on beach usage, incidents, water quality, and visitor feedback, enabling: o Evidence-informed policy decisions o Funding applications o Annual audits for performance and improvement  This would align with Dr. Houser’s emphasis on using local data to drive public safety interventions. 7. Inter-County Coordination and Standardization  Many beachgoers travel across counties, expecting a consistent level of service and safety.  By establishing a Beach Manager per county, Ontario can standardize safety flags, emergency contact info, signage, and public messaging across hundreds of kilometres of waterfront.  The position would allow for shared training, procurement, and emergency planning between counties. 8. Partnership and Public Engagement  Beach Managers can work with: o First responders o Tourism boards o Environmental NGOs o Local schools and Indigenous communities  They can coordinate volunteer programs, host beach clean-ups, and ensure community voices are heard in beach planning. Summary: Key Roles of a Beach Manager  Ensures public safety via consistent protocols and lifeguard services.  Coordinates maintenance and cleanliness for optimal visitor experiences.  Supports tourism and economic growth through well-managed operations.  Protects the environment and implements sustainable coastal practices.  Bridges research and policy, applying data to make impactful decisions.  Standardizes management across counties, reducing duplication and confusion. Establish a Committee for Collective Expertise of Great Lakes Beach Safety Implementation The development of accurate, consistent, and provincially standardized water safety information for the Great Lakes requires the collective expertise of a diverse and collaborative body. Establishing a committee will bring together professionals and stakeholders from a range of disciplines—including frontline public safety personnel, environmental scientists, educators, community leaders, health officials, Provincial leaders and communication specialists. By integrating these varied perspectives, the committee can ensure that all safety materials are comprehensive, culturally responsive, and grounded in best practices. This multidisciplinary approach not only enhances the quality and relevance of the information produced but also promotes innovative outreach strategies tailored to different communities and user groups. Furthermore, the formation of such a committee reinforces public confidence in water safety initiatives, as it signals a coordinated and informed effort to address shared risks. A well- structured and representative committee is therefore essential to advancing public safety, encouraging responsible recreation, and ultimately saving lives along the Great Lakes shoreline. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DEVELOPMENT CHARGES PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, June 19, 2025 6:30 p.m. The June 19, 2025 DC Public Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE ABSENT: SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL TREASURER LORNE JAMES FIRE CHIEF HARRY BARANIK CONSULTANT: BYRON TAN 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. MATERIALS A. 2025 Development Charges Study & Draft By-law B. Development Charges Public Meeting Presentation Byron Tan, Watson & Associates Economists Ltd. Consultant presented the materials. Treasurer Lorne James outlined financial comparators to the Township of Malahide as a neighbouring community to Bayham as previously requested by Council for information. 4. PUBLIC PARTICIPATION No public participation. 2 5. CORRESPONDENCE No correspondence. 6. OTHER BUSINESS No other business. 7. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the Public Meeting held under Section 12 of the Development Charges Act be adjourned at 7:01 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, June 19, 2025 7:00 p.m. 8:00 p.m. Grewal Drain Public Meeting The June 19, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE ABSENT: SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS FIRE CHIEF HARRY BARANIK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:02 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Emerson declared a pecuniary interest to item 12.2 D as he is the applicant. Later in the meeting Councillor Emerson also excused himself from item 14. D. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.1.2 A Warden Grant Jones, County of Elgin & Mayor Joe Preston, City of St. Thomas re Community Safety and Well-Being Review and Update Removal of item 12.2 A Report DS-19/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Supplementary Staff Report – Residential Maximum Building Height Regulations 4. ANNOUNCEMENTS Mayor Ketchabaw noted he attended the Elgin-Middlesex Regional Fire School graduation on June 18, 2025 where 3 of Bayham’s recruits graduated. Council congratulated the new recruits. Council Minutes June 19, 2025 2 5. PRESENTATIONS 6. DELEGATIONS A. Barry Wade re Residential Building Height Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the delegation from Barry Wade re Residential Building Height be received for information. CARRIED The Council Meeting recessed at 7:15 pm to address a technical issue. The Council Meeting resumed at 7:20 pm. 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held June 5, 2025 B. Statutory Planning Meeting held June 5, 2025 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes from the Regular Meeting of Council held June 5, 2025 and the minutes from the Statutory Planning Meeting held June 5, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action Council Minutes June 19, 2025 3 11.2 Reports to Council A. Report PS-07/25 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re Wastewater Treatment Plant Capacity Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report PS-07/25 re: Wastewater Treatment Plant Capacity be received for information. CARRIED 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-02/25 Van Ittersum Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT item 12.1.1 A be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-19/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Supplementary Staff Report – Residential Maximum Building Height Regulations This item was removed and not considered B. Report DS-28/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E24-25 Heritage Grown Inc. 57238 Light Line Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-28/25 regarding the Consent Application E24-25 Heritage Grown Inc. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E24-25 proposing to create a residential lot for the existing dwelling surplus to the needs of the farm operation be granted subject to the following conditions and considerations: 1. That the Owner obtains approval of a Zoning By-law Amendment for the proposed severed parcel from an Agricultural (A1-A) zone to a Site-Specific Rural Residential (RR-XX) Zone to permit a Minimum Lot Area of 0.26 ha, a Minimum Lot Frontage of 34.5 m, and a Minimum Rear Yard Depth as measured to the covered attached porch, Council Minutes June 19, 2025 4 the exact distance of which will need to be provided. 2. That the Owner obtains approval of a Zoning By-law Amendment for the proposed retained lands from an Agricultural (A1-A) zone to a Site-Specific Special Agricultural (A2-XX) Zone to prohibit new dwellings and to permit a Minimum Side Yard Width of 7.7 metres. 3. That the Owner removes the southwesterly greenhouse in its entirety from the proposed retained lands. 4. That the Owner demonstrates legal access to the retained lands either through a registered easement over the driveway on the severed lands or through an access permit from the Municipality for a new driveway access to the retained lands. 5. That the Owner provides copy of a registered easement for the overhead utilities crossing the severed lands to service the structures on the retained lands. 6. That the Owner disconnects the barn from the existing well and installs an independent well on the proposed retained lands to service the barn with written confirmation from a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. 7. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham upon the conditional granting of the consent. 8. That the Owner provides a digital copy of a survey of the subject lands. 9. That the Owner purchase a civic number sign for the retained lands. CARRIED C. Report DS-29/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-15/25 Neufeld, 56132 Howey Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report DS-29/25 regarding the Neufeld rezoning application ZBA-15/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held June 5, 2025 associated with this application, there were no public oral presentations and no public written submissions regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in South Part Lot 20 Concession 8, municipally identified as 56132 Howey Line, from Estate Residential (ER) Zone to Site-specific Estate Residential (ER-15) Zone to permit the construction of a second accessory building for personal storage which requires provisions: • to permit a Maximum Cumulative Floor Area for Accessory Buildings of 210m²; where a Maximum of 95m² or 8 percent Lot Coverage (whichever is lesser) is required under Section 8.10.2, and; • to permit a Minimum Lot Area of 0.27 ha; whereas 0.4 ha is required under Section 8.3 Council Minutes June 19, 2025 5 AND THAT Zoning By-law No. Z809-2025 be presented to Council for enactment. CARRIED D. Report DS-30/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re OPA No. 39 and Zoning By-law Amendment ZBA-27/24 1498855 Ontario Inc. 92 Edison Drive Councillor Emerson left the table at 7:45 pm. Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Staff Report DS-30/25 regarding the Official Plan Amendment No. 39 and Zoning By- law No. Z807-2025 for 1498855 Ontario Inc. be received for information; AND THAT that no further public meeting is required per Section 34(17) of the Planning Act; AND THAT the zoning be changed on the south-western portion of the subject property from the current ‘Holding Village Residential 1 (R1(h2))’ Zone to a ‘Site-Specific Tourist Commercial (C3-2)’ Zone, limiting the proposed use to a Maximum Floor Area of 450.0 m2 (4,843.76 ft2) in order to permit the proposed Micro Distillery use with an ancillary Interpretation and Information Centre on private services; AND THAT Zoning By-law No. Z811-2025 be presented for enactment. CARRIED Councillor Emerson returned to the table at 8:00 pm. The Council Meeting recessed to hold a Public Drainage Meeting at 8:00 pm. The Council Meeting resumed at 8:07 pm. The Council Meeting recessed for a break at 8:07 pm. The Council Meeting resumed at 8:18 pm. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Georgian Bay re Floating Accommodations – Position Paper B. County of Elgin re Elgin County Economic Development Update Moved by: Councillor Froese Seconded by: Councillor Emerson THAT items 13.1.1 A & B be received for information. CARRIED 13.1.2 Requiring Action Council Minutes June 19, 2025 6 A. Warden Grant Jones, County of Elgin & Mayor Joe Preston, City of St. Thomas re Community Safety and Well-Being Review and Update Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the correspondence from Warden Grant Jones, County of Elgin & mayor Joe Preston, City of St. Thomas re Community Safety and Well-Being Review and Update be received for information; AND THAT the Council of the Municipality of Bayham hereby endorses the Aylmer-Elgin-St. Thomas Community Safety and Well-Being Plan update; AND THAT a copy of the Aylmer-Elgin-St. Thomas Community Safety and Well-Being Plan and the 2025 update be posted on the Municipality of Bayham website. CARRIED 13.2 Reports to Council A. Report CL-04/25 by Meagan Elliott, Clerk re 2025 Municipal Assistance Requests – Second Intake Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CL-04/25 re 2025 Municipal Assistance Requests – Second Intake be received for information; AND THAT the facility and road closure request for the Port Burwell Legion be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the event; AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED Council Minutes June 19, 2025 7 B. Report CAO-29/25 by Thomas Thayer, CAO re Site Plan and Development Agreement Patieo Group Inc. C/O Erica Patenaude – 32 Robinson Street, SPA-03/25 Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-29/25 re Site Plan and Development Agreement – Patieo Group Inc. c/o Erica Patenaude – 32 Robinson Street, Port Burwell (Application No. SPA-03/25) be received for information. CARRIED C. Report CAO-30/25 by Thomas Thayer, CAO re 2026 Garbage Bag Tag Program Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CAO-30/25 re 2026 Garbage Bag Tag Program be received for information; AND THAT the bag tag program moves towards non-expiring tags with allowing 2025 tags to be used in 2026; AND THAT the free bag tag packages continue as currently administered; AND THAT the price of bag tags be increased to $2.50 per tag; AND THAT the approved changes come into effect on January 1, 2026. CARRIED 14. BY-LAWS A. By-law No. 2025-045 Being a by-law to amend By-law No. 2024-050 being a by-law to appoint municipal officers and employees for the Municipality of Bayham B. By-law No. 2025-046 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Grewal Drain C. By-law No. Z809-2025 Being a by-law to amend By-law No. Z456-2003, as amended – Neufeld D. By-law No. Z811-2025 Being a by-law to amend By-law No. Z456-2003, as amended – 1498855 Ontario Inc. (Emerson) Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT By-law No. 2025-046 be read a first and second time; Council Minutes June 19, 2025 8 AND THAT By-law Nos. 2025-045 and Z809-2025 be read a first, second and third time and finally passed. CARRIED Councillor Emerson left the table at 9:06 pm. Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By-law No. Z811-2025 be read a first, second and third time and finally passed. CARRIED Councillor Emerson returned to the table at 9:06 pm. 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 9:06 p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual (Administration) B. Confidential Item re Personal matters about an identifiable individual (Advisory Committees) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the “In Camera” Session at 10:40 p.m. and report on Confidential Item re Personal matters about an identifiable individual (Administration) and Confidential Item re Personal matters about an identifiable individual (Advisory Committees). CARRIED Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler Council Minutes June 19, 2025 9 THAT Confidential Item re Personal matters about an identifiable individual (Administration) be received for information. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Confidential Item re Personal matters about an identifiable individual (Advisory Committees) be received for information; AND THAT the appointment of Serge Pieters to the Waterfront Advisory Committee be rescinded; AND THAT staff be directed to advertise a call for applications to consider applicants for the vacant Waterfront Advisory Committee position. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-047 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confirming By-law No. 2025-047 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:42 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers - HYBRID Thursday, June 19, 2025 8:00 p.m. – Grewal Drain The June 19, 2025 Drain Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS TIMOTHY EMERSON DAN FROESE ABSENT: SUSAN CHILCOTT STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT STEVE ADAMS FIRE CHIEF HARRY BARANIK ENGINEER: JOHN SPRIET PUBLIC ATTENDEES: N/A 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 8:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Grewal Drain Notice of Public Meeting 4. STAFF PRESENTATION A. Report DR-07/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re Grewal Drain Extension Consideration Report 5. ENGINEERS REMARKS Engineer, John Spriet summarized the proposed work. 6. PUBLIC PARTICIPATION No public participation. 7. CORRESPONDENCE No correspondence. 8. DISPOSITION Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report DR-07/25 re Grewal Drain Extension Consideration Report be received for information; AND THAT, in accordance with Sections 44 to 46 of the Drainage Act, the Council of The Corporation of the Municipality of Bayham hereby adopts Spriet Associates Report No. 223284, dated April 28, 2025, referred to as the “Grewal Drain Extension” report; ANDTHAT Provisional By-law No. 2025-046 be given a first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46(2) of the Drainage Act; AND THAT a date of July 17, 2025 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Moved by: Councillor Emerson Seconded by: Councillor Froese THAT pursuant to the Drainage Act requirements, the Public Meeting is now complete at 8:06 p.m. CARRIED MAYOR CLERK Motion Pursuant to the Municipality of Bayham’s Procedural By-law No. 2023-021, a Motion or Notice of Motion may be proposed by a Member of Council and included on a Regular Session Agenda for discussion and Council consideration. A Motion will require a Seconder prior to consideration. ___________________________________________________________________________ Harassment Moved by: Councillor Emerson Seconded by: WHEREAS public sector employees and representatives serve the community with professionalism, dedication and accountability, performing essential duties in accordance with established laws, polices and standards; AND WHEREAS the nature of public sector duties places employees and representatives in regular interaction with members of the public, often involving sensitive matters; AND WHEREAS all member of the public have a right to freedom of expression, including the right to express opinions and concerns about public services, decisions and individual experiences; AND WHEREAS this right is fundamental in a democratic society but it must be exercised in a manner that respects the rights, safety and dignity of others; AND WHEREAS harassment, intimidation or targeted personal attacks against public employees or representatives whether in person, in writing or through social media constitutes unacceptable behaviour that goes beyond the bounds of free expression; NOW THEREFORE BE IT RESOLVED: 1. THAT the Municipality of Bayham Council affirms the right of every individual to share feedback, opinions and concerns regarding government services in a constructive and respectful manner; 2. THAT Council acknowledges that public sector employees and representatives are entitled to a safe, respectful and harassment-free work environment and condemns all forms of harassment and/or abuse; 3. THAT staff be directed to engage legal counsel to investigate options for how to enhance harassment and/or abuse protections and provisions in municipal policy; 4. AND THAT this resolution be circulated to the other Elgin County municipalities. ZBA-27/24 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z811-2025 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: 1498855 ONTARIO INC. (EMERSON) LOCATION: 92 EDISON DRIVE, VILLAGE OF VIENNA TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. Z811- 2025 on the 19th day of June 2025 under Section 34 of The Planning Act. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 10th day of July 2025 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this Zoning By-law Amendment is to repeal and replace By-law No. Z807-2025 in order to permit the proposed Micro Distillery use with an ancillary Interpretation and Information Centre on private services within an existing building on the subject property known as 92 Edison Drive, north side, in the Village of Vienna, while prohibiting additional overnight accommodation uses. The south-western portion of the subject property will be rezoned from the current ‘Holding Village Residential 1 (R1(h2))’ Zone to a ‘Site-Specific Tourist Commercial (C3-2)’ Zone, limiting the proposed use to a Maximum Floor Area of 450.0 m2 (4,843.76 ft2). THE EFFECT of this Zoning By-law Amendment is to permit the proposed Micro Distillery use with an ancillary Interpretation and Information Centre on private services for a Maximum Floor Area of 450.0 m2 (4,843.76 ft2) within an existing building on the subject property and to prohibit additional overnight accommodation uses. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. The complete By-law is available for inspection by contacting the municipal office. DATED at the Municipality of Bayham this 20th day of June 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals- process/fee-chart/ or contact the Municipality. ZBA-15/25 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z809-2025 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: JOHN & ANGIE NEUFELD LOCATION: 56132 HOWEY LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-Law No. Z809-2025 on the 19th day of June 2025 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 10th day of July, 2025 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject lands to permit the development of a second accessory building, in Zoning By-law Z456-2003. The subject property is to be rezoned ‘‘Estate Residential (ER)’ Zone to a ‘Site-Specific Estate Residential (ER-15)’ Zone to permit the proposed accessory building; and to recognize the existing Lot size; which requires relief from the following provisions: • Section 8.10.2 to permit a Maximum Cumulative Floor Area for Accessory Buildings of 210m²; where a Maximum of 95m² or 8% Lot Coverage (whichever is lesser) is required • Section 8.3 to permit a Minimum Lot Area of 0.27 ha; whereas 0.4ha is required. The subject property is known as 56132 Howey Line, north-east corner property at the intersection of Plank Road and Howey Line / Maple Grove Line. THE EFFECT of this By-law will be to permit a new accessory building that exceeds the Maximum Floor Area requirements for the storage of personal recreational vehicles and belongings and; to recognize an existing Lot Area that is under the required area for the ‘ER’ zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 20TH DAY OF June 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 E-mail: munderhill@bayham.on.ca NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. ZBA-14/25 …2 REVISED NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: COUNTRYSIDE COMMUNITIES INC. LOCATION: LOTS 22-30 EAST OF UNION STREET, LOTS 25-29 WEST OF JOHN STREET, LOTS 22-24 WEST OF SNOW STREET, LOT 20 NORTH OF CHESTNUT STREET, REGISTERED PLAN 54, VILLAGE OF VIENNA TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-14/25). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, July 17th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Village Residential 1 (R1(h2))’ Zone to a ‘Site Specific Village Residential (R1(h2)-XX)’ Zone to permit the development of eight (8) single detached and eight (8) semi-detached residential dwellings on the subject property as part of a Draft Plan of Subdivision, application reference 34T-BA2501; which requires the additional following provisions: • Section 10.12.X to permit a minimum Lot Area of 755m² for proposed Lot 12 of Draft Plan of Subdivision 34T-BA2501; where-as 800m² is required for Single Detached Dwellings, under Section 10.3; • Section 10.12.X to permit a minimum Lot Area of 375m² for proposed Lots 3 and 4 of Draft Plan of Subdivision 34T-BA2501; where-as 400m² is required for Interior Semi-Detached Dwellings under Section 10.3; • Section 10.12.X to permit a maximum Building Coverage of 35% for all Lots proposed within Draft Plan of Subdivision 34T-BA2501; where-as a maximum of 30% is required under Section 10.6; • Section 10.12.X to permit a maximum Building Height of 8.0 metres for all Lots proposed within Draft Plan of Subdivision 34T-BA2501; where-as a maximum of 7 metres is required under Section 10.5; • Section 10.12.X to permit a maximum Driveway Coverage of 60% for all Semi-detached Lots proposed within Draft Plan of Subdivision 34T-BA2501; where-as a maximum of 50% is required under Section 4.34.1. The subject property is located on the north side of Chestnut Street and beyond the end of the paved maintained section of Union Street. THE EFFECT of this By-law is to permit the development of eight (8) single detached and eight (8) semi-detached residential dwellings on the subject property as part of Draft Plan of Subdivision, application 34T-BA2501 and to retain the Holding Provision (h2) until such time as there is a subdivision agreement between the applicant and the Municipality. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, July 9th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. ZBA-14/25 Dated at the Municipality of Bayham this 26th day of June 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-16-25 NOTICE OF INTENT TO PASS AN AMENDING BY-LAW TO REMOVE A HOLDING SYMBOL IN THE MUNICIPALITY OF BAYHAM APPLICANT: JOHN NEZEZON & DANIELLE HOWLETT LOCATION: 46 CHAPEL STREET, VIENNA TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment for the Removal of a Holding Provision (ZBA-16/25). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on July 17th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 and 36 of The Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of the By-law is to facilitate the removal of the ‘h1’ and ‘h4’ Holding Provisions on the lands legally described as Lot 15, Concession 3; Reference Plan 54 in the Village of Vienna. An area of the subject property, specifically the four (4) proposed new Lots as shown below, is to be rezoned from the ‘Holding Village Residential 1 (R1(h1/h4))’ Zone to ‘Village Residential 1 (R1)’ Zone in the Municipality of Bayham Zoning By-law Z456-2003. The retained Lot will remain Agricultural (A1). THE EFFECT of this By-law will be to satisfy the Severance Application Municipal Condition #6 that was approved for applications E 46-23 to E 49-23 inclusive on July 26th, 2023 by the County of Elgin. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments may be submitted to munderhill@bayham.on.ca or at the municipal office by 3:00pm July 17th for presentation at the public meeting. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 7th day of July 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca OPA-01/25 ZBA-17/25 …2 REVISED NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: LUCIEN DUJARDIN (C/O NETHERY PLANNING – AGENT) LOCATION: 56149 GLEN ERIE LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Official Plan Amendment (OPA-01/25) and Zoning By-law Amendment (ZBA-17/25), the County of Elgin is the Approval Authority for Official Plan amendments. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, July 17th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed combined Official Plan Amendment and Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this this combined Official Plan Amendment and Zoning By-law Amendment is to permit the Additional Use of Large Scale Supplementary Farm Dwellings and to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site Specific Agricultural (A1-XX)’ Zone to permit Additional Permitted Uses in the form of three (3) existing Supplementary Farm Dwellings and one (1) new Large Scale Supplementary Farm Dwelling on the subject property, which requires the additional following provisions: • Section 5.12.X to permit Additional Permitted Uses of a maximum of four (4) Supplementary Farm Dwellings in the form of three (3) Supplementary Farm Dwelling and one (1) Large Scale Supplementary Farm Dwelling. • Section 5.12.X to permit a Building Area for Supplementary Farm Dwellings of 302m² for the one (1) Large Scale Supplementary Farm Dwelling and a maximum total cumulative Gross Floor Area of 500m² for all four (4) Supplementary Farm Dwellings. • Section 5.12.X to permit a Minimum Front Yard Depth of 6.0m to an existing Supplementary Farm Dwelling, whereas Section 4.2 (b) requires that accessory uses shall not be built closer to the front lot line than the minimum distance required for the main building on the lot, being 15.0m under Section 5.8.  The subject property is located on the southeast corner of Glen Erie Line and Clarke Road. THE EFFECT of this combined Official Plan Amendment and Zoning By-law Amendment is to permit the Additional Use of Large Scale Supplementary Farm Dwelling on the subject property to provide accommodation for temporary Farm Labour. Additionally, the effect of the Zoning By-law Amendment is to legalize the location of an existing Supplementary Farm Dwelling. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, July 9th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. OPA-01/25 ZBA-17/25 Dated at the Municipality of Bayham this 26th day of June 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca OPA-02/25 ZBA-18/25 …2 REVISED NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: DAVID & LEIGH VYN (C/O NETHERY PLANNING – AGENT) LOCATION: 11045 BAYHAM NORFOLK BOUNDARY ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Official Plan Amendment (OPA-02/25) and Zoning By-law Amendment (ZBA-18/25), the County of Elgin is the Approval Authority for Official Plan amendments. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, July 17th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed combined Official Plan Amendment and Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this this combined Official Plan Amendment and Zoning By-law Amendment is to permit the Additional Use of Large Scale Supplementary Farm Dwellings and to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site Specific Agricultural (A1-XX)’ Zone to permit Additional Permitted Uses in the form of two (2) Supplementary Farm Dwellings including one (1) existing Supplementary Farm Dwelling and one (1) Supplementary Farm Dwelling in the form of a temporary mobile home to be removed and replaced in the future by one (1) new Large Scale Supplementary Farm Dwelling on the subject property, which requires the additional following provisions: • Section 5.12.X to permit Additional Permitted Uses of a maximum of two (2) Supplementary Farm Dwellings in the form of one (1) Supplementary Farm Dwelling and one (1) in the form of a temporary mobile home to be replaced in the future by one (1) Large Scale Supplementary Farm Dwelling. • Section 5.12.X to permit a Building Area for Supplementary Farm Dwellings of 550m² for the one (1) Large Scale Supplementary Farm Dwelling and a maximum total cumulative Gross Floor Area of 615m² for both Supplementary Farm Dwellings. • Section 5.12.X to permit a Minimum Front Yard Depth of 9.0m to an existing Barn and 12.0m to an existing Greenhouse (Accessory Farm Buildings), whereas Section 4.2 (b) requires that accessory uses shall not be built closer to the front lot line than the minimum distance required for the main building on the lot, being 15.0m under Section 5.8.  The subject property is a corner Lot located on the west side of Bayham Norfolk Boundary Road and the north side of Vincent Line; south-east of Eden. THE EFFECT of this combined Official Plan and Zoning By-law Amendment is to permit a new Large Scale Supplementary Farm Dwelling on the subject property to provide accommodation for temporary Farm Labour. The additional effect of the Zoning By-law Amendment is to legalize the location of existing Accessory Farm Buildings. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, July 9th, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. OPA-02/25 ZBA-18/25 ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 26th day of June 2025. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DRAINAGE TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: July 17, 2025 REPORT: DR-08/25 SUBJECT: 2025 2nd QUARTER DRAINAGE REPORT BACKGROUND: This Report is to inform Council of Q2 2025 ongoing and completed to-date drainage activities. DISCUSSION: Drainage works regarding Q2 2025 new drains and drain maintenance are outlined below: New Drains Drain Name Status County Road 43 Extension Drain has been complete and signed off. Peters Drain Extension Security holdback of $8,188.88 will be held for one year. Holdback will be released August 2025 New Drain - VanQuaethem Extension Plank Road. Site meeting has been completed on Aug. 15, 2023 Engineer working on report- on hold due to other plans. Vienna Ridge Subdivision 90% completion, final restoration to be completed this summer. Security holdback will be kept until July 2026 11:28 Properties Inc. Petition Submitted and filed on Oct. 23, 2023 Council passed consideration of Petition on November 2, 2023 Engineer has been assigned to prepare report Alex Visscher on February 26, 2024 has signed the petition in regards to work being completed on the West side of Plank Road. Engineer waiting on West side Plank development to complete report. Frank Wall- Sandytown Subdivision Petition submitted on October 4, 2023 Council considered and passed Petition on October 19, 2023. On-site meeting was held on November 14, 2023. Engineer has been assigned to prepare the report expecting the report mid-summer Expect report in early 2025. Council considered the Grewal Extension report on June 19, 2025 Court of Revision to be held at 8pm July 17, 2025. Drain Maintenance Drain Name Status Todd Drain-On-going Sinkhole completed in May 2025 Todd Drain Weaver Branch Brush through bush in March. Completed new catch basin lids May 2025 Invoice for the drain maintenance will be sent in August 2025. Bartley Drain – On-going New report passed Maintenance completed to date Invoices will go out in August 2025 Smith Drain – On-going Complaint filed of a large sinkhole around basin March 1, 2024 Contractor has been notified and expected completion Summer of 2025. Magyar Drain – On-going Completed Plugged and broken pipe resulted in upstream washouts. Invoice will go out in August Peters Drain - Complete Brush 100m bush at outlet. Ditch clean out completed thereafter. Completed March 3, 2025 Invoice will go out in August Carputhers- On-going Inspection of drain completed April 2, 2025 Found large washout in field near outlet. Contractor to repair Fall of 2025 Nevill Drain – On-going Completion of Inspection shows large sink hole on Branch A. Contractor notified to be completed Spring 2025. Completed in May 2025 Invoice will be issued in August 2025. Meuller Drain Branch A – On-going Staff had complaint of basement flooding April 2, 2025. Staff on site April 3, 2025 and connection into house was backing up do to main drain plugged. Contractor on site April 3, snaked and found blockage in large water hole. Staff added laneway culvert to release the water from flooding basement. Staff still need to complete repair when drain dries up. Contractor to complete in August 2025. Fisher Drain – On-going Complaint sent in on April 7. 2025 large water spot in field. Staff inspected drain and found possible blockage in field. Contractor notified and will fix later spring. Completed in May 2025 Invoice will be issued in August STRATEGIC PLAN Not applicable. RECOMMENDATION 1. THAT Report DR-08/25 re 2025 2nd Quarter Drainage Report be received for information. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator Harry Baranik, Fire Chief DATE: July 17, 2025 REPORT: DS-19/25 FILE NO. C-07 / D13.ZBA SUBJECT: Supplementary Staff Report - Residential Maximum Building Height Regulations BACKGROUND At its December 19, 2024 meeting, Council received Report DS-91/24 re Residential Maximum Building Height Regulations. Council passed the following motion: Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-91/24 regarding Residential Maximum Building Height Regulations be received for information; AND THAT staff be directed to report back to Council with options of how to increase the maximum building height in residential zones while maintaining emergency services. This first version of this Report was included in the June 19, 2025 Agenda package, but was pulled by staff. This version of the Report includes some additional and amended information, including a revised Recommendation. DISCUSSION As directed by Council, this report is prepared based on previous discussions and provides options for Council’s consideration. For reference, Height is defined in the Zoning By-law No. Z456-2003 as follows: HEIGHT, when used with reference to a building or structure shall mean the vertical distance between the horizontal plane through: a) The highest point of the roof assembly in the case of a building with a flat roof or a deck roof; b) Be average level of a one-slope roof, between the ridge and the eaves, Staff Report DS-19/25 ZBA Building Height 2 provided that a roof having a slope of less than twenty (20) degrees with the horizontal shall be considered a flat roof; c) The average level between eaves and ridges in the case of a roof type not covered in sub-sections a) and b). The current maximum building heights for the three urban residential zones are shown in the table below: Section 9 Hamlet Residential (HR) Subsection 9.5 10.5 metres Section 10 Village Residential 1 (R1) Subsection 10.5 7.0 metres Section 11 Village Residential 2 (R2) Subsection 11.6 7.0 metres At the December 19, 2024 meeting, staff was asked what the approved heights were for the five (5) minor variance applications in 2024. There were three (3) approved at 8.0 metres, one (1) approved at 8.05 metres, and one (1) approved at 8.3 metres. Council suggested that consideration be given to increasing the height by 0.5 metre or 1.0 metre whereby it could eliminate the majority of the minor variance requests. Staff noted that the height variances in most cases are a result of the house design with owner-desired pitched roofs and higher interior ceiling heights. The appropriate height of a residence is what is being considered and, through the Zoning By- law, the residential maximum building height was established with several factors in mind including higher density villages and public health and safety. Higher density occurs in Port Burwell, Vienna, Straffordville, Richmond, and Eden. Bayham Emergency Services Currently, Bayham Fire and Emergency Services (BFES) owns two (2) 7.3-metre (24 foot) ladders and two (2) 10-metre (34 foot) ladders secured to tankers located in Port Burwell and in Straffordville. BFES’ fleet does not include a ladder truck and therefore may rely on the neighbouring fire departments (Aylmer and Tillsonburg) to provide ladder truck services if and when they are available for our emergency. However, in the future when the fleet is being replenished, there will be a period of time of approximately five years that the Port Burwell Station will not have a ten meter ladder because of the vehicle replacement. In this situation of equipment availability, the Port Burwell area will have a delay in a 10-metre ladder as the ladder is on the Straffordville Tanker. If the Straffordville Tanker in in use fighting a fire, and the 10- metre ladder is required elsewhere, one will not be available. BFES is continually aware of their capabilities and their limitations for fire protection. It needs to be noted that a 10-metre ladder is a cumbersome archaic piece of equipment that requires extra personnel to deploy, has an unnerving feeling when being used. Failing to use the minimal of three (recommended four) firefighters can result in injury. There is no guarantee that response to a fire will have enough volunteer personnel to safely handle and erect a 10-metre ladder. As noted in Report DS-91/24, BFES highly recommends residential sprinkler systems in all new dwellings over 7.0 metres in height in the higher-density areas to ensure adequate suppression is in place on-site. Failing this, any approved dwelling over 7.0 metres may require mutual aid and aerial support to help extinguish a fire. There is the chance in this situation that a ladder truck from a neighbouring municipality is not available, which may provide significant challenges in extinguishing a fire in a structure exceeding 7.0 metres. Given these limitations, staff have handled height-related minor variances on a case-by-case basis with roof design considerations in mind. Based on the definition of Height, 7.3-metre ladders can effectively reach the eaves of a 7.0-metre peaked or flat roof. If the maximum height in the R1 and R2 zones is increased, the BFES loses its ability to fight certain fires in certain Staff Report DS-19/25 ZBA Building Height 3 structures based on the height of the building and associated roof design. For example, a peaked roof on a 7.5-metre dwelling may still be accessible based on roof design, but a flat roof will not. The ability of the BFES to address fires in buildings of 8.0 metres or higher incrementally decreases. Staff currently have the ability to discuss roof design with applicants through the minor variance process to ensure a middle ground regarding design and firefighting capabilities. If the height is increased in the Zoning By-law, staff lose this ability and property owners can build above a 7.3-metre height as-of-right. This calls into question the degree to which staff and the BFES can realistically address fires in the upper levels of these structures. Although originally believed after consultation with legal services, an option for Council may be to add a provision to the Zoning By-law indicating Council’s willingness to consider and/or streamline variance applications related to height where the applicant provides the following: 1. Provision for unobstructed access around the building exterior year round for emergency services access; 2. A sprinkler system with adequate fire-rated central water pressure or an internal standpipe system with adequate water capacity and pressure; 3. An attestation from a NFPA Certified Fire Plan Inspector specifying that the proposal will provide appropriate suppression and is in line with NFPA 13 (NFPA 13 is the sprinkler installation code most referenced by the Fire Code and the Building Code); 4. Building design components such as building material, scale, and form are consistent with surrounding development and will not negatively impact the character of the surrounding neighbourhood; and 5. A review of the above by Bayham Fire and Emergency Services (BFES). These options were based on another province’s ingenuity options. However, province-wide correspondence from the Deputy Minister of the Ministry of Municipal Affairs & Housing and received by staff on June 20, 2025. The correspondence clarified that, under Bill 17, municipalities do not have, and have never had, the authority to pass by-laws that establish construction or demolition standards. Municipalities cannot use provisions in the Municipal Act, City of Toronto Act, and Planning Act, including site plan control, to create and require construction or demolition standards for buildings. Usually, the Building Code is a minimum standard for construction, however, under Bill 17, it has become the only standard. Staff has to respect the direction from the provincial government despite the direction appearing to be counter to the Fire Chief’s responsibility to recommend processes and procedures to save lives and property. Staff made an inquiry to a local fire protection company based on the “average home”, being 2000 sq. ft., 3 bedroom, 2 ½ bath. The company replied the average residential sprinkler system cost is $15,000-$25,000. Such costs would be passed on to the consumer much the same way the automotive industry has included several safety features in almost every vehicle they produce. These costs are passed on to the consumer. In a 2018 report from University of the Fraser Valley it was found that: “Having a sprinkler system in your home can reduce your chance of dying in a fire by 79 per cent, according to a new study based on 10 years of Canadian fire data”. The report further explains the decrease in injuries to the occupants, decrease in damage, and identifies no firefighter injuries in a sprinkled building. In May 2025, the Ontario Municipal Fire Prevention website listed the myths and explained the effectiveness of residential sprinklers. Lastly, last month, the Whitchurch-Stouffville Fire Department received an award for their requirement of sprinklers in all new residential builds since 2019. After talking to their Fire Chief, he explained how his fire prevention team worked with the planning and the building departments and with unity approach were able convince two developers in rural Ontario to place residential sprinklers in two developments. There are also instances where developers are willing to use residential sprinklers when geographic challenges of the area may otherwise stop a development. Staff Report DS-19/25 ZBA Building Height 4 The Fire Chief recently spoke to a fire apparatus dealer on the costs associated with a single- axle aerial vehicle. The dealer replied he has been inundated with requests from Fire Chiefs with populations around 5,000 people all citing with the new Ontario Government regulations, they need to protect their communities, their staff, and perform the functions they are expected to do in the safest manner possible. Anticipated costs for an aerial vehicle are estimated between $1.5-1.75 million. This acquisition is not within the current 2025-2034 Capital Budget and would have to be added along with allocation of funds, which would likely result in increased tax levy requirements in the year of purchase. Options for Consideration 1. Maintain the existing Maximum Building Height regulations in Zoning By-law No. Z456- 2003 Sections 10.5 and 11.6 and the Committee of Adjustment will continue to consider site-specific minor variance or zoning amendment applications for maximum building height. 2. Amend Zoning By-law No. Z456-2003 Section 10.5 and Section 11.6 Maximum Building Height regulations to align the urban residential HR, R1, and R2 zones by increasing the building height to 10.5 metres (34.4 feet) by directing staff to initiate a specific municipal- led zoning by-law amendment. 3. Amend Zoning By-law No. Z456-2003 Sections 10.5 and 11.6 Maximum Building Height regulations to increase the height to ___#____ metres. 4. Add to the 2026 Capital Budget deliberations the consideration for the purchase of a single-axle aerial pumper truck to enhance the Bayham Fire and Emergency Services fleet for the upcoming replacement pumper in the Straffordville Station. Based on the above information, staff recommend that Option No. 1 be approved. Option No. 1 is the status quo and further allows for the staff review, including fire review, for any minor variance application for height above 7.0 metres. Further, staff do not recommend Option 4, being the purchase of an aerial truck at this time. However, Council may choose to consider this option as an addition to future capital budgets and may, at this time, refer further discussion of this item to the 2026-2035 Capital Budget deliberations. If Council chooses to increase the height, staff will continue to engage in internal discussions regarding fire protection in Bayham and applicable equipment necessary to service taller structures. Bayham residents’ safety is the utmost concern and is the primary focus when considering policy changes. STRATEGIC PLAN Not applicable. RECOMMENDATION THAT Report DS-19/25 regarding Residential Maximum Building Height Regulations be received for information; AND THAT Council approve Option No. 1, being the option to maintain the existing Maximum Building Height regulations in Zoning By-law No. Z456-2003 Sections 10.5 and 11.6 at 7.0 metres; AND THAT the Committee of Adjustment will continue to consider site-specific minor Staff Report DS-19/25 ZBA Building Height 5 variance or zoning amendment applications for maximum building height. Respectfully Submitted by: Margaret Underhill Harry Baranik Planning Coordinator/Deputy Clerk Fire Chief/CEMC/By-law B.A., CMM III Police Professional Fire Services Executive, CAFI Reviewed by: Thomas Thayer, CMO, AOMC Chief Administrative Officer REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Scott Sutherland, Chief Building Official DATE: July 17, 2025 REPORT: DS-31/25 SUBJECT: 2nd QUARTER REPORT BACKGROUND The purpose of this Report is to inform Council of the activities of Building Services for the second quarter of the year for 2025. DISCUSSION: Building Services: The summary of building permits issued in the second quarter is as listed in the chart below: Year 2025 2024 2023 No. permits issued 29 49 34 Permit fees $50,820.05 $72,352.41 $46,719 Construction Value $5,316,450 $9,122,500 $7,406,800 Dwelling Unit 10 14 5 Farm Buildings 1 5 2 ICI Building 2 2 N/A Demolition 2 4 N/A Other 14 29 27 Q2 2025 statistics are down from the same quarter in 2024, but generally consistent with 2023. The decrease from the same period last year is due to fewer housing and agricultural starts and fewer permits issued, resulting in a $21,532 decrease in permit fee revenues. It is worth noting that housing starts in Q2 2025 are ahead of Q2 2023 and, with a number of subdivisions in the construction stage, may increase into Q3 2025. STRATEGIC PLAN Not applicable. RECOMMENDATION 1. THAT Staff Report DS-31/25 re 2nd Quarter Report be received for information. Respectfully Submitted by: Scott Sutherland, CBCO Chief Building Official REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: July 17, 2025 REPORT: DS-32/25 FILE NO. C-07 / D09.25HIEB Roll # 3401-000-004-34900SPLIT SUBJECT: Consent Application E45-25 2757886 Ontario Inc. (Neil Hiebert) 9407 Elgin Street, Straffordville BACKGROUND Consent application E45-25 was received from the Elgin County Land Division Committee, as submitted by Appointed Agent David Roe on behalf of land owner 2757886 Ontario Inc. (Neil Hiebert), proposing to sever a parcel to create one (1) residential lot for each semi-detached unit at 9407 Elgin Street, west of Plank Road in the village of Straffordville. The lands are designated as ‘Residential’ in Schedule ‘B’ Straffordville of the Municipality of Bayham Official Plan and is zoned ‘Village Residential 1 (R1)’ on Schedule ‘F’ Straffordville in Zoning By-law No. Z456-2003. The proposed severed lot (Parcel ‘A’ on the sketch) has a lot frontage of 13.833 metres (45.38 feet) and minimum lot depth of 34.208 metres (112.23 feet). The proposed retained lot (Parcel ‘B’) has a lot frontage of 13.834 metres (45.39 feet) and minimum lot depth of 35.625 metres (106.05 feet), as per the applicant’s Severance Sketch. The concrete foundation has been placed on-site and the severance line follows the centre-line of the common wall. Elgin County Land Division Committee will consider the application on August 27, 2025. DISCUSSION The planner’s memorandum attached, dated July 10, 2025, analyzes the application subject to the Bayham Official Plan and Zoning By-law. The standard conditions for creation of a residential lot in a serviced area would include: installation of a private well, installation of municipal sanitary service connection to the proposed retained and severed lots, road access permit, grading plan, digital copy of the survey, civic addressing and planning report fee. Staff and municipal planner recommend the support of the consent application for the severance to create a building lot with the recommended conditions. Staff Report DS-32/25 2757886 Ontario Inc 2 STRATEGIC PLAN Not Applicable. ATTACHMENTS 1. Consent Application E45-25 2757886 Ontario Inc. 2. Arcadis Memorandum, dated July 10, 2025 RECOMMENDATION THAT Report DS-32/25 regarding the Consent Application E45-25 submitted by 2757886 Ontario Inc. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E45-25 proposing to create a residential lot be granted subject to the following conditions and considerations: 1. That the Owner obtains approval from the Municipality of Bayham for the installation of a new private well on the proposed Retained and Severed Lots providing the Municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety. 2. That the Owner obtains a permit from the Municipality of Bayham for the installation of a new municipal sanitary service connection to the proposed Retained and Severed Lots; 3. That the Owner obtains approval from the Municipality of Bayham for road entrance permit (Elgin Street) for a new access to the proposed Severed Lot; 4. That the Owner provides an engineered grading and storm water management plan for each parcel to demonstrate that each will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality of Bayham. 5. That the Owner initiates and assumes, if required, all engineering costs associated with the preparation of a revised assessment schedule for Straffordville Drain No. 8 in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 6. That the Owner provides a digital copy of a survey of the subject lands. 7. That the Owner applies and pays all fees to the Municipality with respect to Civic Addressing/signage for the severed lot. 8. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham upon the granting of the consent. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk Chief Administrative Officer 101-410 Albert Street Waterloo, ON, N2L 3V3 Memorandum To/Attention Municipality of Bayham Date July 10th, 2025 From Jeff Henry, RPP, MCIP Project No 30260140 - 1008 Subject Neil Hiebert - 9407 Elgin Street, Straffordville - Application for Consent E45-25 Background and Summary 1. We have completed our review of Consent Application E45-25 submitted by David Roe (Civic Planning Solutions Inc.) on behalf of Neil Hiebert (2757886 Ontario Inc.), owner of the subject property identified as 9407 Elgin Street, west of Plank Road in the Village of Straffordville. The applicant is requesting Consent to sever an approximate land area of 481.4 square metres (0.119 acres) and to retain 499.9 square metres (0.123 acres) of land. The intent is to create one (1) residential lot for each semi-detached unit. The concrete foundations have been laid on-site and the severance line follows the centre-line of the common wall. 2. The proposed severed lot (Parcel ‘A’ on the sketch) has a lot frontage of 13.833 metres (45.38 feet) and minimum lot depth of 34.208 metres (112.23 feet). The proposed retained lot (Parcel ‘B’) has a lot frontage of 13.834 metres (45.39 feet) and minimum lot depth of 35.625 metres (106.05 feet), as per the applicant’s Severance Sketch. 3. These lands were severed following approval of Consent Application E66-24. Subject Property and Surrounding Area 4. The severed and retained lots will need individual connections to the main municipal sanitary service line, given that the subject property is located within the Village of Straffordville. Each of the severed and retained lots will also require the installation of a new private well to service the future dwelling. As a Condition of Approval, noted further in this Memo, the applicant would be required to obtain a permit to authorize the installation and construction of a new private well and municipal sanitary connection to each lot / unit. 5. The existing paved portion of Elgin Street has been extended as part of the previous Conditions of Approval for Consent Application E66-24. As a Condition of Approval for this application, the applicant/owner would be required to obtain approval from the ARCADIS MEMORANDUM Municipality of Bayham – July 10, 2025 2 Municipality of Bayham that there is sufficient space to connect a new access to the proposed severed lot (Parcel ‘A’). 6. The subject property is designated as a ‘Residential’ land use as per Schedule ‘B’ of the Municipality of Bayham Official Plan and is zoned ‘Village Residential 1 (R1)’ on Schedule ‘F’ of Zoning By-law Z456-2003. 7. There is an existing single-detached dwelling adjacent to the subject property, with an agricultural lot situated directly west. A mix of commercial and institutional uses exist northeast of the subject property, including a church, fire station and an auto repair shop. Low rise residential, commercial, retail and institutional uses are located further along Plank Road within the settlement area boundary. Municipality of Bayham Official Plan 8. Section 4.2.2.1 of the Municipality of Bayham Official Plan provides direction with respect to ‘General Policies Applicable to all Settlement Areas’, specifically residential uses. As such, this policy of the Official Plan encourages new residential development within existing settlement areas, like the Village of Straffordville, by filling in the vacant areas and locating new residential development adjacent to existing built-up areas in a compact and contiguous fashion. Further, Section 4.2.4 of the Official Plan provides further direction with respect to the ‘Intensification and Redevelopment’ within settlement area boundaries on vacant or underutilized sites to efficiently utilize designated settlement area land and available municipal services. Comment: It is my opinion that the creation of two (2) new residential lots within the existing Village of Straffordville makes efficient use of underutilized lands and existing municipal sewer services and is in conformity with the Official Plan general residential policies. 9. Section 4.5.1.1 of the Official Plan provides general policy direction with respect to ‘Villages’ in the Municipality of Bayham, such as the Village of Straffordville. As such, for public health and safety purposes, all proposed development within the Village of Straffordville shall require proof of potable water by the Municipality and will be restricted to infilling until such time as municipal water becomes available. Comment: As previously mentioned, the proposed severed and retained lots will each require the installation of a new private well to service the future dwellings. As a Condition of Approval, the applicant would be required to obtain a permit to authorize the installation and construction of two new private wells, demonstrating proof of potable water. 10. Section 4.5.2 of the Official Plan, pertaining to the ‘Residential’ land use designation in Villages, states that the primary use of land in settlement areas is intended for single-detached dwellings or other low-density types of dwellings. Further, Section 4.5.2.1 indicates that proposals for new dwelling lots should target a gross density of 20 units per hectare (uph) and shall be serviced with municipal sewer and water. ARCADIS MEMORANDUM Municipality of Bayham – July 10, 2025 3 Comment: The proposed severed and retained lots are intended to support semi- detached dwellings, which are permitted and encouraged within the ‘Residential’ land use designation. It is my opinion that the proposed density and lot sizes will make efficient use of underutilized lands in the existing settlement area boundary, as well as the existing municipal sewer services. The Village of Straffordville currently does not have municipal water services, therefore, the applicant is to provide private wells, one (1) for each lot as a condition of approval. Therefore, it is my opinion that the proposed severance is in conformity with Section 4.5.2.1 of the Official Plan. 11. Section 4.5.2.8 of the Official Plan provides the following criteria regarding proposals for new single unit and two-unit dwellings in the ‘Residential’ land use designation: a) Lot frontage, depth and size: The lot frontage, lot depth, and lot size of any lots proposed to be used or created for residential purposes shall be appropriate to the development being proposed and consistent, wherever desirable and feasible, to adjacent and surrounding lots. In no case shall lots be created or dwelling units constructed which do not conform to the provisions of the Zoning By-law unless the By-law is otherwise amended or a variance granted. Comment: The proposed lot frontage, depth, and size of the proposed retained and severed lots are consistent with the surrounding residential lots along Plank Road. In addition, both the proposed severed and retained lots meet the required minimum lot area of 400 m2 (for a semi-detached lot) and the required minimum lot frontage of 10.0 metres (for semi-detached internal lots). Therefore, it is my opinion that the proposed lots would comply to the provisions outlined in the Municipality of Bayham Zoning By-law. b) Natural Features: Natural site features including vegetation, tree cover, and topography shall be protected, enhanced, and incorporated into the design of the proposed development to the greatest extent possible. Comment: There are no sensitive natural features identified on the subject property, as per the Official Plan Schedules. It was noted in the approved Consent Application E66-24 that four (4) mature trees were located in the front yard of the severed lot. As a result of the extension of Elgin Street, it is likely that some of the existing mature trees fronting the severed lot were removed or require removal to develop the proposed entrance and/or to construct the new dwellings. Any trees that could be protected and saved should continue to be during the construction of the semi-detached dwellings. Design: Innovative housing design and site layout including energy-saving measures will be encouraged. To achieve energy savings, particular regard shall be had to building form and size, density, lot and building orientation, and on-site landscaping. ARCADIS MEMORANDUM Municipality of Bayham – July 10, 2025 4 Comment: The applicant should have regard for design measures for the proposed dwellings on the severed lot at the Building Permit Application stage. c) Open space: Open space including parkland shall be provided in accordance with the policies of Section 4.5.8. Comment: Parkland dedication in accordance with the municipal Parkland By- law was required as a Condition of Approval for the creation of the new residential lot anticipating a semi-detached building with two units on one lot. As the severance of the lot along the common wall does not create any additional units, no further cash-in-lieu of Parkland Dedication is required. d) Adjacent and surrounding land use: The proposed development shall be compatible with existing (or proposed) neighbouring land uses. Where necessary or desirable, the proposed development shall be adequately screened from adjacent land uses by the provision of landscaping and/or buffering. Comment: Being that the subject property is located within a settlement area, the subject property is surrounded by a mix of low-rise residential, commercial, retail and institutional uses. As such, the semi-detached dwellings on the proposed severed and retained lots are consistent with the surrounding built form and uses with the existing low-rise residential uses adjacent to and surrounding the subject property along Plank Road. Further, the existing trees located along the western property line of the proposed retained and severed lot will be maintained and act as a vegetation buffer to the adjacent agricultural lot. Therefore, it is my opinion that the future dwellings on the severed lot would be compatible with the adjacent and surrounding land uses. e) Facilities and services: Existing or proposed municipal services (including potable water supply, sanitary sewage treatment and disposal, solid waste disposal, storm and surface drainage, roads, sidewalks, and street lighting) shall be adequate to serve the proposed development. If these services or facilities are deemed inadequate, the Municipality may require that an agreement be entered into with the developer as to the design and cost apportionment of any public works required to bring these services or facilities up to the appropriate standard. Comment: As mentioned in Paragraph 4 of this Memo, the proposed severed and retained lots each require the installation of a new private well and individual municipal sanitary connection to service the future semi-detached dwellings. As a Condition of Approval, noted further in this Memo, the applicant would be required to obtain a permit to authorize the installation and construction of a new private well and municipal sanitary connection from the road per lot. f) Storm drainage: Adequate provision for stormwater management/drainage and surface runoff subject to the requirements of the Municipality, and the statutory approval authority having jurisdiction, shall be provided. Where in the opinion of ARCADIS MEMORANDUM Municipality of Bayham – July 10, 2025 5 the Municipality it is deemed necessary or desirable, the Municipality may require the submission of a grading plan and/or stormwater management plan to ensure surface water runoff does not adversely affect neighbouring properties or receiving watercourses. Comment: The applicant/owner is responsible for adequate provision of stormwater management/drainage and surface runoff subject to the requirements of the Municipality, including the submission of a grading plan and/or stormwater management plan to ensure surface water runoff does not adversely affect neighbouring properties or receiving watercourses. This is noted as a Condition of Approval. g) Vehicular access: Vehicular access shall be available or made available from a public highway or public street of reasonable construction and maintenance to permit year round access and shall be subject to the approval of the authority(ies) having jurisdiction. In no case shall access be permitted where traffic hazards could result due to poor sight lines or proximity to a traffic intersection. In new residential subdivisions, the use of a curvilinear street pattern, cul-de-sacs, and other similar design features to minimize through traffic movements shall be encouraged. Comment: It is my opinion that the existing access from Elgin Street would not have adverse impact to traffic safety. As mentioned in Paragraph 5 of this Memo, the applicant/owner would be required to obtain an access permit from the Municipality of Bayham to create a new independent access along Elgin Street for the proposed severed lot, as a Condition of Approval. h) The Planning Act: In the case of a residential subdivision, all matters contained within Section 50 and 51 of the Planning Act as amended or revised from time to time shall be complied with. Comment: The applicant is not proposing a residential subdivision. Based on the above, the proposed Consent Application is in conformity with the criteria listed in Section 4.5.2.8 of the Official Plan. Municipality of Bayham Zoning By-law 12. The subject property is located within the Village Residential (R1) Zone as per Schedule ‘F’ of the Municipality of Bayham Zoning By-law Z456-2003. As per Section 10.1 of the Zoning By-law, the proposed semi-detached dwellings are considered a permitted use and meets the provisions of the Zoning By-law. 13. The remaining Village Residential requirements under Section 10 of the Bayham Zoning By-law for semi-detached dwellings are given in the table below, alongside the provisions provided on the Severance Sketch included with the Consent Application: ARCADIS MEMORANDUM Municipality of Bayham – July 10, 2025 6 Zoning Regulation Required Provided Parcel A Parcel B 10.3 Minimum Lot Area – semi-detached unit 400m² 481.4m² 499.9m² 10.4 Minimum Lot Frontage – semi- detached internal lot 10.0m 13.833m 13.834m 10.5 Maximum Building Coverage 30% 30% 29% 10.8 Minimum Front Yard Depth 7.0m 7.11m 7.11m 10.9 Minimum Side Yard Depth 10.9.1 with attached garage 1.2m plus 0.5m per additional storey above first storey 10.9.2 with no garage 1.2m one side plus 0.5m per additional storey above first storey; 3.0m other side >4.0m >4.0m 10.9.4 Semi-detached unit where interior lot line forming party wall 0.0m 0.0m 0.0m 10.10 Minimum Rear Yard Depth 7.0m > 9.0m > 9.0m 14. It is my opinion that the proposed lots would comply to the provisions outlined in the Municipality of Bayham Zoning By-law for an ‘R1’ Zone. Conclusion and Recommendations 15. Based on the above review of Consent Application E45-25, I have no objection to approval of the proposed consent for the creation of one (1) new residential lot subject to the following conditions: ARCADIS MEMORANDUM Municipality of Bayham – July 10, 2025 7 a) That the owner obtains approval from the Municipality of Bayham for the installation of a new private well on the proposed Retained and Severed Lots providing the Municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety. b) That the owner obtains a permit from the Municipality of Bayham for the installation of a new municipal sanitary service connection to the proposed Retained and Severed Lots; c) That the owner obtains approval from the Municipality of Bayham for road entrance permit (Elgin Street) for a new access to the proposed Severed Lot; d) That the owner provides an engineered grading and storm water management plan for each parcel to demonstrate that each will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality of Bayham. e) That the applicant initiates and assumes, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. f) That the owner provides a digital copy of a survey of the subject lands. g) That the owner applies and pay’s all fees to the Municipality with respect to Civic Addressing/signage for the severed lot. h) That the owner provides a Planning Report Fee payable to the Municipality of Bayham. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RPP, MCIP Consulting Planner to the Municipality of Bayham REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk DATE: July 17, 2025 REPORT: DS-33/25 FILE NO. C-07 / D09.25DFROE Roll # 3401-000-004-01050 SUBJECT: Consent Application E43-25 Dan Froese Farms Concession STR Lot 123, Part 1 RP 11R9254, Plank Road South of Straffordville BACKGROUND Consent application E43-25 was received from the Elgin County Land Division Committee, as submitted by Appointed Agent Jesse Froese on behalf of land owner Dan Froese Farms Inc. proposing to sever a parcel from lands described as Part of Lot 123, Concession South of Talbot Road, to create a residential parcel within the settlement boundary of Straffordville. The lands proposed to be retained are designated as ‘Agriculture’ on Schedule A1 (Land Use) of the Bayham Official Plan. The proposed severed lands are within the settlement area boundary and are designated ‘Residential’ with an overlay of ‘Hazard Lands’ on Schedule ‘B’ (Straffordville Land Use and Constraints) in the Bayham Official Plan. The proposed retained portion of the subject lands are zoned ‘Agricultural’ (A1) on Schedule ‘A1’ Map No. 8 of the Municipality of Bayham Zoning By-law No. Z456-2003. The proposed severed lands are zoned R1(h2) on Schedule ‘F’ (Straffordville). The Hazard lands are shown as regulated by the Long Point Region Conservation Authority (LPRCA). As per the sketch, the proposed severed parcel (Parcel ‘A’) has a lot area of 3.65 hectares (9.02 acres) with a lot frontage of 76.98 metres (252.56 ft.) along Plank Road (County Road 19) and lot depth of 405.48 metres (1330.31 ft.). The proposed retained parcel (Parcel ‘B’) has a lot area of 19.01 hectares (46.98 acres) and lot frontage of over 480 meters (1,906.2 ft.) along Plank Road. Elgin County Land Division Committee will consider the application on August 27, 2025. DISCUSSION The planner’s memorandum attached, dated July 9, 2025, analyzes the application subject to the Provincial Planning Statement, County Official Plan, Bayham Official Plan and Zoning By-law. The proposed severance divides the lands along the settlement boundary of the village of Straffordville with Staff Report DS-33/25 Dan Froese Farms Inc. 2 the retained lands outside the boundary and the severed portion within the boundary. The memo also speaks to potential future development through a draft plan of subdivision as required by the Holding Provision (h2) and notes in that consideration there being the possibility of sanitary servicing constraints. The conditions for creation of a residential parcel would include: a minor variance for the retained lands to address the minimum lot area requirement deficiency resulting from the severance, digital copy of the survey, planning report fee and the purchase of a civic addressing sign to identify the property. Staff and municipal planner recommend the support of the consent application for the severance to sever the lands zoned R1(h2) located within the settlement boundary of the village of Straffordville as shown on the severance sketch with the recommended conditions. STRATEGIC PLAN Not Applicable. ATTACHMENTS 1. Consent Application E43-25 Dan Froese Farms Inc. 2. Arcadis Memorandum, dated July 9, 2025 RECOMMENDATION THAT Report DS-33/25 regarding the Consent Application E43-25 submitted by Dan Froese Farms Inc. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E43-25 proposing to create a residential parcel within the Straffordville settlement boundary be granted subject to the following conditions and considerations: 1. That the Owner applies for a Minor Variance for the retained lands to address the minimum Lot Area requirement deficiency resulting from this severance. 2. That the Owner provides a digital copy of a survey of the subject lands. 3. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham upon the granting of the consent. 4. That the Owner applies and pays all fees to the Municipality with respect to Civic Addressing/signage for both the severed and retained parcels. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator|Deputy Clerk Chief Administrative Officer 420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0A7 Memorandum To/Attention Municipality of Bayham Date July 9th 2025 From Jeff Henry, RPP, MCIP Project No 30260140 - 1006 cc Subject Dan Froese Farms Inc. Application for Consent E43-25 Summary and Background 1. Arcadis has completed a review of Consent Application E43-25, submitted by Jesse Froese, on behalf of Dan Froese Farms Inc., owners of the lands described as Part of Lot 123, Concession South of Talbot Road, Township of Bayham. The applicant is requesting to sever approximately 3.65 hectares (9.02 acres) from the existing property with a frontage of 76.98 metres along Plank Road (County Road 19). The subject property will retain an approximate area of 19.01 hectares (46.98 acres) and Lot Frontage of over 480 metres (1,906.2 feet) along Plank Road. 2. The existing use of the subject property is agricultural. Although there is Public Sanitary Servicing available toward the northern portion, the subject property has not been connected. There is no Public Water servicing to the subject lands and no structures are existing on the lands. The owners are not proposing any new development at this time; however, should the new Lot be sold, the owners contemplate that a plan of subdivision for residential uses could be proposed. Both lots will continue to have frontage along a public road and the existing access will remain unaltered. 3. The proposed severance divides the lands along the settlement area boundary of the Village of Straffordville, with the proposed retained land being outside the settlement area boundary and the proposed severed land being inside the settlement area boundary. 4. The surrounding uses are predominantly agricultural, with natural heritage features extending from the west into the northern portion of the subject property. There are three existing Lots cutting into the centre of the proposed retained lands off Plank Road which have been developed with low density residential dwellings. Low density residential uses lie to the north and across Plank Road to the east of the proposed severed lands within the Village of Straffordville. ARCADIS MEMORANDUM Municipality of BayhamMunicipality of Bayham – July 9th 2025 9, 2025 2 5. The lands proposed to be retained are designated as ‘Agriculture’ on Schedule A1 (Land Use) of the Bayham Official Plan The proposed severed lands are within the settlement are boundary and are designated ‘Residential’ with an overlay of ‘Hazard Lands’ on Schedule ‘B’ (Straffordville Land Use and Constraints) in the Bayham Official Plan. 6. The proposed retained portion of the subject lands are zoned ‘Agricultural’ (A1) on Schedule ‘A1’ Map No. 8 of the Municipality of Bayham Zoning By-law Z456- 2003. The proposed severed lands are zoned R1(h2) on Schedule F (Straffordville). The Hazard lands are shown as regulated by the Long Point Region Conservation Authority. Provincial Planning Statement 7. As the subject lands contain portions within the settlement area boundary (proposed severed lands) and within the prime agricultural area (proposed retained lands), the related policies of the Provincial Planning Statement (hereafter, “PPS”) must be considered. 8. The PPS provides policy direction with respect to Lot Creation and Lot Adjustments in prime agricultural areas. Section 4.3.3.1 of the PPS reads in part as follows: 1. Lot creation in prime agricultural areas is discouraged and may only be permitted in accordance with provincial guidance for: a) agricultural uses, provided that the lots are of a size appropriate for the type of agricultural use(s) common in the area and are sufficiently large to maintain flexibility for future changes in the type or size of agricultural operations; 9. Comment: The proposed retained lands provide 19.01 hectares, which is close to meeting but does not meet the minimum required area in the Municipality of Bayham’s Zoning By-law for agricultural parcels of 20 hectares. As a condition of approval, and as reviewed further below, the owner will be required to submit and obtain approval of a Minor Variance application and confirm that the retained lands are consistent with PPS policy 4.3.3.1(a). 10. The PPS provides general policies for Settlement Areas in Section 2.3.1 in part as follows: 1. Settlement areas shall be the focus of growth and development. Within settlement areas, growth should be focused in, where applicable, strategic growth areas, including major transit station areas. ARCADIS MEMORANDUM Municipality of BayhamMunicipality of Bayham – July 9th 2025 9, 2025 3 2. Land use patterns within settlement areas should be based on densities and a mix of land uses which: a) efficiently use land and resources; b) optimize existing and planned infrastructure and public service facilities; c) support active transportation; d) are transit-supportive, as appropriate; and e) are freight-supportive … 6. Planning authorities should establish and implement phasing policies, where appropriate, to ensure that development within designated growth areas is orderly and aligns with the timely provision of the infrastructure and public service facilities. 7. Comment: The proposed severed lands are within the settlement area boundary where a future subdivision application may be advanced to provide for future growth. In my opinion, the proposed severance lands conform with the PPS. Please note that, while existing municipal sanitary services extend across the frontage of the severed lands, there is no current connection or allocation to these lands. Existing sanitary servicing capacity may also be limited. As such, the owner should be advised that, in accordance with the PPS, the municipality may establish phasing policies to ensure development is orderly and aligns with the timely provision of infrastructure. County of Elgin Official Plan 8. In the County of Elgin Official Plan (hereafter, ‘Elgin OP’), settlement areas are the focus of growth. The settlement area of Straffordville is a Tier 2 settlement area. As such, these areas are generally on partial servicing. To develop on partial services will require further studies, as set out in Section B2.5 Limited development is permitted in these settlement areas given the absence of full municipal services. Development on partial services is permitted to allow for infilling and rounding out of existing development provided that: a) the proposed development is within the reserve sewage system capacity and reserve water system capacity; and b) site conditions are suitable for long-term provision of such services. ARCADIS MEMORANDUM Municipality of BayhamMunicipality of Bayham – July 9th 2025 9, 2025 4 In cases where a plan of subdivision or condominium is required in accordance with Section E1.2.1 of this Plan, a settlement area capability study may be required in accordance with Section B2.7 of this Plan. 9. Comment: The proposed severed lands are within the Tier 2 settlement area and so, in our opinion, the proposed retained lands conform with the Elgin OP. The owner should be aware that prior to any future development of the lands, including through a plan of subdivision, studies related to servicing and servicing capacity may be required by the County. 10. The Elgin OP provides policies for lot creation in the Agricultural area at Section E1.2.3.4 (a), which provides: In accordance with the intent of this Plan to maintain and protect the agricultural resource of the County and direct the majority of new residential growth to settlement areas or existing vacant building lots, new lots may be permitted if the local Official Plan supports their creation and if: a) the lot is to be severed to create a new farm lot and both the retained and severed parcels each have a lot area of about 40 hectares; or as established in the local planning documents 11. Comment: The proposed severance could facilitate new residential growth in settlement area rather than provides for a new farm lot, notwithstanding that agricultural uses are the proposed uses of the severed lands. In discussions with the County, the County confirmed that these policies are not directly applicable and so the proposed severed lands conform with the Elgin OP. Municipality of Bayham Official Plan 12. Section 4.2.1 of the Municipality of Bayham Official Plan (hereafter “Bayham OP) provides policy direction with respect to the Development in Settlement Areas. More specifically, should the future development propose more than five (5) lots, Section 4.2.1.4 states development may be permitted on lands within the Village of Straffordville, which is not serviced by municipal water services, without an Official Plan Amendment in accordance with the following criteria: a) The developer shall provide servicing plans for future municipal water services for the subject lands and connection(s) to municipal water services in the design of any draft plan of subdivision or condominium application to ensure that these services or facilities can be provided up to the appropriate standard, which complies with all regulatory ARCADIS MEMORANDUM Municipality of BayhamMunicipality of Bayham – July 9th 2025 9, 2025 5 requirements, and protects human health and the natural environment in the event of future municipal service extensions to the area. b) Hydrogeological and/or geotechnical reports must be submitted to the satisfaction of the Municipality, which demonstrate that no long-term negative impacts to water quantity and quality will be produced by the development and there is sufficient long-term water quantity and quality available for the development. c) Confirmation from the Municipality of sufficient reserve sewage system capacity within municipal sewage services for any proposed development is required. d) The policies of the County Official Plan B2.7 Settlement Capability Studies will apply. Determination of this requirement will be addressed through the pre-consultation process for subdivisions/condominiums. 13. Comment: As the proposed severed lands do not currently propose development of uses requiring services, this section is not currently applicable, and the proposed severed lands conform with the Bayham Official Plan. However, the owner should be aware development of these lands will require confirmation of sufficient reserve sewage system capacity, which may be constrained. 14. Section 2.1.6 of the Bayham OP provides policy direction for the division of agricultural parcels, which discourage the division of large farms into smaller holdings and requires that parcels “must be sufficiently large enough to permit flexibility for future changes in the type or size of the farming operation, in order to meet changing economic conditions” and to be “suitable for the type of agriculture use(s) common in the area and the farm size is appropriate for the type of agriculture operation proposed.” 15. Comment: The proposed retained lands provide 19.01 hectares, which is close to meeting but does not meet the minimum required area in the Municipality of Bayham’s Zoning By-law for agricultural parcels of 20 hectares. As a condition of approval, and as reviewed further below, the owner will be required to submit and obtain approval of a Minor Variance application and confirm that the retained lands conform with the policies of the Bayham OP. Municipality of Bayham Zoning By-law 16. The proposed Retained lands are zoned ‘Agricultural’ (A1) as shown on Schedule ‘A – Map 8’ of the Municipality of Bayham Zoning By-law Z456-2003. The A1 Zone requires a Minimum Lot Area of 20.0 hectares and Minimum Lot Frontage of 150.0 metres. ARCADIS MEMORANDUM Municipality of BayhamMunicipality of Bayham – July 9th 2025 9, 2025 6 17. Comment: The proposed retained lands will retain an approximate Lot Area of 19.01 hectares and Lot Frontage of 480 metres frontage along Plank Road. Therefore, the Retained Lot will not meet the minimum Lot Area requirement of the Zoning By-law and will require a Minor Variance Application. 18. The proposed Severed lands are zoned R1(h2) as shown on ‘Schedule F’ of the Municipality of Bayham Zoning By-law Z456-2003. The R1(h2) zone has a minimum Lot area of 1,390m² for lands in Straffordville with no sanitary services; and a required frontage of 20 metres for lots with partial services available. 19. Comment: The proposed severed Lot meets the requirements of the R1(h2) zoning having an area of 3.65 hectares and a frontage of 76.98m. As there are currently no plans to develop any residential dwellings on the severed lands, the remaining R1 Zoning requirements are not applicable. 20. The Holding Provision ‘h2’ is to ensure orderly development, a subdivision agreement with the Municipality, which addresses financial and servicing impacts of new development to the Municipality, will be required prior to the removal of the “h2” zone symbol. 21. Comment: As there are no development plans for the severed lands at this time, the Holding Provision will remain as-is. Future development of the lands, including through a Plan of Subdivision application, will require a connection to sanitary services and for the requirements of the Holding provision to be satisfied and the Holding provision removed. However, the owner should be aware that sanitary servicing capacity may be constrained. Conclusion and Recommendations 22. Based on the above review of Consent Application E43-25 we have no objection to the proposed consent to sever the lands zoned R1(h2), as shown in the severance sketch, with the following conditions: a) That the owner applies for a Minor Variance for the retained lands to address the minimum Lot Area requirement deficiency resulting from this severance; b) That the owner provides a digital copy of a survey of the subject lands; and, c) That the owner provides a Planning Report Fee payable to the Municipality of Bayham. Jeff Henry Arcadis Professional Services (Canada) Inc. Jeff Henry, RRP, MCIP ARCADIS MEMORANDUM Municipality of BayhamMunicipality of Bayham – July 9th 2025 9, 2025 7 Consulting Planner to the Municipality of Bayham REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: July 17, 2025 REPORT: DS-34/25 FILE NO. C-07 / D13.NEZE Roll # 3401-000-002-04900 SUBJECT: Rezoning Application ZBA-15/25 Nezezon Howlett Zoning By-law No. Z810-2025 BACKGROUND John Nezezon and Danielle Howlett have submitted a rezoning application for their property located partially within the village of Vienna boundary and municipally addressed at 46 Chapel Street. A portion of the subject lands is designated ‘Residential’ with the remainder designated as “Agriculture” in the Municipality of Bayham Official Plan and partially zoned Holding Village Residential (R1(h1/h4) with the remainder zoned Agriculture (A1) in the Municipality of Bayham Zoning By-law No. Z456-2003. The purpose of the By-law is to facilitate the removal of the ‘h1’ and ‘h4’ Holding Provisions on the lands legally described as Lot 15, Concession 3; Reference Plan 54 in the Village of Vienna. An area of the subject property, specifically the four (4) proposed new Lots as shown below, is to be rezoned from the ‘Holding Village Residential 1 (R1(h1/h4))’ Zone to ‘Village Residential 1 (R1)’ Zone in the Municipality of Bayham Zoning By-law No. Z456-2003. The retained Lot will remain Agricultural (A1). The effect of this By-law will be to satisfy the Severance Application Municipal Condition #6 that was approved for applications E 46-23 to E 49-23 inclusive on July 26, 2023 by the County of Elgin and due to expire on July 26, 2025. A public meeting for the zoning amendment will be held July 17, 2025. DISCUSSION The purpose and intent of the Zoning By-law amendment for the removal of the Holding Provision was circulated by Notice of Public Meeting on July 7, 2025. A By-law is prepared for this application. Further, no members of the public can appeal a Holding Provision as only the applicant is able to appeal if Council refuses or does not make a decision within a specified time Staff Report DS-34/25 Nezezon Howlett 2 frame. As per Condition Nos. 1, 2 & 3 of the Amended Notice of Decision dated April 23, 2025, entering in to a Development Agreement fulfills the requirements to remove the holding provision. The Development Agreement is pending at the time of writing this report but is expected to be completed prior to the zoning public meeting and consideration of the Zoning By-law. Staff and planner are supportive of the purpose and effect of the zoning amendment and recommend by-law approval. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Rezoning Application ZBA-16/25 Nezezon Howlett 2. Draft Zoning By-law No. Z810-2025 RECOMMENDATION THAT Report DS-35/25 regarding the Nezezon Howlett rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 17, 2025 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a portion of the lands owned by John Nezezon and Danielle Howlett identified as Parts 2, 3, 4, 5 of Registered Plan 11R-11177, and subject to Consent Applications E46- 23, E47-23, E48-23 and E49-23 from Holding Village Residential 1 (R1(h1/h4)) Zone to Village Residential 1 (R1) Zone; AND THAT Zoning By-law No. Z810-2025 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z810-2025 NEZEZON BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “H” (Vienna) by changing the zoning symbol on the lands from ‘Holding Village Residential 1 (R1(h1 / h4))’ Zone to ‘Village Residential 1 (R1) Zone, which lands are outlined in heavy solid lines and marked “R1” on Schedule “H” (Vienna) to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law shall come into force on the date of passing. READ A FIRST TIME SECOND TIME THIS 17TH DAY OF JULY 2025. READ A THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF JULY 2025. MAYOR CLERK ZBA-15/25 City Hall 1 Carden St Guelph, ON Canada N1H 3A1 T 519-822-1260 TTY 519-826-9771 guelph.ca June 13, 2025 Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Dear Mr. Premier, RE: Council motion passed June 10, 2025 Please be advised that on June 10, 2025 during a City Council meeting, Guelph City Council passed the following resolutions in regards to the Special Economic Zones Act, 2025. Moved By: Councillor Caron Seconded By: Councillor Goller 1.THAT the City of Guelph opposes provisions in Bill 5, particularly under Schedules 2 and 9, and provisions in Bill 17, that would diminish environmental protections or override municipal planning authority; and 2.THAT the City of Guelph call on the Province of Ontario to obey their own rule of law, to pursue housing, forestry, infrastructure and critical mineraldevelopment through policies that follow sound environmental planning principles, uphold the planning authority of local government, respectIndigenous treaty obligations, and protect vital ecological systems; and 3.THAT City of Guelph Council endorse the City’s submissions regarding Bill5 to ERO 025-0391 - Special Economic Zones Act, 2025 and ERO 025-0380 - Species Conservation Act, 2025 as posted in Information Items on May 23,2025; and 4.THAT this resolution be forwarded to the Honourable Doug Ford, Premierof Ontario; Mike Schreiner, MPP for Guelph; Minister of Municipal Affairs and Housing; Minister of the Environment, Conservation and Parks; Ministerof Economic Development, Job Creation and Trade; and the Association of Municipalities of Ontario. Carried Stephen O'Brien, General Manager, City Clerk’s Office/City Clerk Corporate Services, City Clerk’s Office T 519-822-1260 x 5644 E stephen.obrien@guelph.ca Page 2 of 2 Copy: Hon. Doug Ford, Premier of Ontario Hon. Rob Flack, Minister of Municipal Affairs and Housing Hon. Todd J. McCarthy, Minister of Environment, Conservation and Parks Hon. Victor Fedeli, Minister of Economic Development, Job Creation and Trade Mike Schreiner, MPP for Guelph Association of Municipalities of Ontario FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma -1 - LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of June 4, 2025 Members in attendance: Dave Beres, Chair Town of Tillsonburg Doug Brunton, Vice-Chair Norfolk County Robert Chambers County of Brant Michael Columbus Norfolk County Tom Masschaele Norfolk County Debera McKeen Haldimand County Jim Palmer Township of Norwich Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Peter Ypma Township of South-West Oxford Regrets: Shelley Ann Bentley Haldimand County Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure Paul Gagnon, Lands & Waters Supervisor Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1.Welcome and Call to Order The Chair called the meeting to order at 8:02p.m., Wednesday, June 4, 2025. 2.Additional Agenda Items None. Approval of the Agenda Item 5 a) to be removed from the agenda, as the minutes need to be approved by the Long Point Region Source Protection Authority. A-72/25Moved by P. YpmaSeconded by R. Weisler THAT the LPRCA Board of Directors approves the agenda as amended. Carried Approved July 2, 2025 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 2 - 3. Declaration of Conflicts of Interest None. 4. Minutes of the Previous Meeting a) Board of Directors Meeting May 7, 2025 A-73/25 Moved by T. Masschaele Seconded by J. Palmer THAT the minutes of the LPRCA Board of Directors meeting held May 7, 2025 be adopted as circulated. Carried 5. Business Arising There was no business arising from the previous minutes. 6. Review of Committee Minutes a) Lee Brown Marsh Management Committee – January 3, 2025 A-74/25 Moved by M. Columbus Seconded by R. Weisler THAT the minutes of Lee Brown Marsh Management Committee held January 3, 2025 be adopted as circulated. Carried 7. Correspondence None. 8. Development Applications a) Section 28 Regulations Approved Permits (L. Mauthe) Leigh-Anne Mauthe presented the approved permits report. Mike Columbus asked about the dredging of the Big Otter Creek in one of the permits and who was leading the dredging. Leigh-Anne Mauthe informed the Board that the private marina operator on the Big Otter Creek was the applicant. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 3 - A-75/25 Moved by R. Weisler Seconded by D. McKeen THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated June 4, 2025 as information. Carried 9. New Business a) General Manager’s Report (J. Maxwell) Judy Maxwell provided a report summarizing operations this past month and provided a few recent updates on Hemlock Woolly Adelgid (HWA) on LPRCA properties. Chris Van Paassen informed the Board that Norfolk County’s DeCloet property also was found to have HWA and LPRCA and Norfolk County should work together. Peter Ypma asked staff how far away this detection of HWA was from the first tract. Judy Maxwell informed the Board it was quite far away; the first property was the Haldimand CA property and Coppens Armstrong tract is in Norfolk County. Rainey Weisler asked staff what the risk was if nothing was done. Paul Gagnon informed the Board that the hemlock trees will die in 4 to 10 years. Hemlock trees help the cold-water tributaries and the decline of the hemlocks would cause a drastic change to the ecosystem. Dave Beres asked staff how the HWA was detected. Judy Maxwell explained to the Board that HWA is first detected by the egg sacks which are white. The egg sacks start at the top of the tree canopy and slowly work their way down, which can lead to detection taking a few years. A-76/25 Moved by T. Masschaele Seconded by R. Weisler THAT the LPRCA Board of Directors receives the General Manager’s Report for May 2025 as information. Carried b) 2025 Tree Planting Report (P. Gagnon) Paul Gagnon presented the 2025 Tree Planting report. Doug Brunton asked staff about boxwoods and if there are any invasive species or disease that is affecting those bushes. Paul Gagnon was unaware of anything invasive, but there are native bugs and diseases that do impact bushes and trees in the area. Dave Beres asked staff about the tree planting numbers for last year versus this year. Paul FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 4 - Gagnon informed the board that last years number was around 42,000 which is more than the 2025 year. A-77/25 Moved by M. Columbus Seconded by J. Palmer THAT the LPRCA Board of Directors receives the Tree Planting Program & Extension Services update as information. Carried c) Admin By-law update (A. LeDuc) Aaron LeDuc presented the Admin By-law update. Chris Van Paassen asked for there to be a consistent use of Chief Administrative Officer throughout the Admin by-law and in Section C (11) Delegations a change from the word “shall” to “may”. Staff will make the above changes. Mike Columbus asked staff if any information from the Ministry has been conveyed regarding the Agricultural Representative. Judy Maxwell informed the Board that the Authority has not heard about a representative since February when the Ministry posted for a representative for the LPRCA Board. A-78/25 Moved by R. Weisler Seconded by T. Masschaele THAT the LPRCA Board of Directors repeals the LPRCA Administrative By-Law (Resolution A-58/21) adopted May 5, 2021; AND THAT the LPRCA Board of Directors adopts the LPRCA Administrative By-Law as amended. Carried d) Marshall Estate Donation (A. LeDuc) Aaron LeDuc presented the Marshall Estate Donation Report. Peter Ypma asked is any additional funds will need to be allocated for the playground. Aaron LeDuc responded in the negative, based on quotes given and the cost of the previous playground the donation will cover the costs. Peter Ypma asked staff what the ground cover around the structure is. Judy Maxwell informed the Board the ground cover is woodchips and they fill to the appropriate depth. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 5 - Mike Columbus asked if there will be any social media posts about the donation. Judy Maxwell responded in the affirmative, once the budget for 2026 is passed and a project is confirmed. Dave Beres asked when the playground would be installed. Judy Maxwell responded it would be in the Spring of 2026. Tom Masschaele asked if this donation was in unrestricted funds, and if so, could some of the remaining funds go towards the Backus museum. Judy Maxwell informed the Board that the funds were unrestricted and staff will have better information at budget time once quotes are obtained. A-79/25 Moved by R. Weisler Seconded by P. Ypma THAT the LPRCA Board of Directors receives the Marshall Estate Donation Report as information. Carried The closed session began at 8:33 p.m. *S. Rahman, L. Mauthe, and P. Gagnon left the meeting at 8:33 p.m. 10. Closed Meeting A-80/25 Moved by R. Weisler Seconded by J. Palmer THAT the LPRCA Board of Directors does now enter into a closed session to discuss: a) Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority; Carried The Board reconvened in open session at 8:37p.m. Next meeting: July 2, 2025, Board of Directors at 6:30 p.m. Adjournment The Chair adjourned the meeting at 8:40 p.m. Dave Beres Judy Maxwell Chair General Manager/Secretary-Treasurer /ns FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma -1 - LONG POINT REGION CONSERVATION AUTHORITY Hearing Board Meeting Minutes of June 4, 2025 Members in attendance: Doug Brunton, Vice-Chair Norfolk County Robert Chambers County of Brant Michael Columbus Norfolk County Tom Masschaele Norfolk County Debera McKeen Haldimand County Jim Palmer Township of Norwich Chris Van Paassen Norfolk County Peter Ypma Township of South-West Oxford Rainey Weisler Municipality of Bayham/Township of Malahide Regrets: Shelley Ann Bentley Haldimand County Dave Beres, Chair Town of Tillsonburg Staff in attendance: Judy Maxwell, General Manager Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant 1.Roll Call and Call to Order The Vice-chair called the Hearing to order at 6:30 p.m., Wednesday, June 4, 2025. The Vice-Chair, Doug Bruton, chaired the Hearings. A-68/25Moved by J. PalmerSeconded by C. Van Paassen THAT the Vice Chair, Doug Brunton, is appointed Acting Chair for the Hearing Board. Carried The roll was called to conduct the following Hearing under Section 28 of the Conservation Authorities Act. A-69/25Moved by D. McKeen Seconded by P. Ypma THAT the LPRCA Board of Directors does now sit as a Hearing Board. Carried Approved July 2, 2025 FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma - 2 - 2. Declaration of Conflicts of Interest None Declared. 3. Hearing: LPRCA-89/25 – Isabel and Kyle Cronk. 4. Chair’s Opening Remarks for Hearing LPRCA- 89/25 The Chair’s opening remarks for LPRCA-89/25 Isabel and Kyle Cronk were read and the guidelines and process to be followed for the hearing were reviewed. 5. Presentation by Long Point Region Conservation Authority Staff Leigh-Anne Mauthe introduced the applicants Isabel and Kyle Cronk, and then proceeded to present the staff report and presentation. Staff recommended refusal to grant a permit for this application for the following reasons: 1. The construction of the proposed structure adjacent to the shoreline is contrary to Long Point Region Conservation Authority policies for development in the Lake Erie Shoreline Erosion hazard. These policies have been implemented to reduce or eliminate preventable risk to life and property damage from erosion and unstable slopes, 2. The construction of the proposed structure is proposed to occur within an area that is actively eroding and is unsafe for development, and 3. The development activities will likely create conditions or circumstance that, in the event of a natural hazard, might jeopardize the health or safety of persons or result in the damage or destruction of property. 6. Presentation by the Applicant Kyle Cronk, Applicant, addressed the Board and presented his presentation provided in the Board package requesting approval of the application. Kyle Cronk highlighted that before the purchase of the property in 2018, a 2012 shoreline protection wall was professionally engineered and installed, it was later inspected by Riggs Engineering when the Old Mill Road. addition to the shoreline protection by Norfolk County was added in 2016. This shoreline protection that runs along the western edge of the Cronk’s Lake Erie shoreline has helped to mitigate the erosion from the westerly wave action of the lake. With the protection flanking that continues after the wall the construction of the garage is behind the wall and will be protected from erosion. Kyle Cronk states that with the shoreline protection already in place and the new shoreline protection they plan on putting in along the shore from the beach on the east of the property to the current flanking will eliminate and stop the erosion. The accessory building being constructed is a non-habitable building, that is replacing two existing buildings in the similar footprint. Kyle Cronk also informed the Board that back in 2018 prior to purchasing the property an email FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma - 3 - was sent to LPRCA to assess what could be built on the property within the regulations at the time. An email from the Authority acknowledged that an accessory building could be built on the property in 2018. 7. Questions Leigh-Anne Mauthe made one note of clarification in the Cronk’s presentation. A picture on Agenda Page 59 had “2025 pic” in writing, when the aerial photo was actually from 2020. Staff and the proponent responded to questions from the Board. Mike Columbus asked Kyle Cronk if they have met to speak with or filed an application with Norfolk County yet. Kyle Cronk responded in the negative, as LPRCA is the first part of the process. Debera McKeen asked staff if more of the shoreline protection is added would it be possible to decrease the erosion. Leigh-Anne Mauthe let the Board know that following the latest guidance through the Ministry of Natural Resources technical guides, even if a wall is added the wall cannot guarantee a hundred years of protection, a wall has the potential to reduce erosion, but not to completely mitigate it. Debera McKeen asked staff about the potential of approval if the building is moved further west on the property. Leigh-Anne Mauthe explained that one issue with the proposal is the size of the building, and they try to keep buildings close to the 100m2 to prevent it being turned into habitable space. Moving the building to the west staff would still need an engineer to explore the wall health and how many years it has on it, but even with all of that the background erosion rates still occur, and the erosion rate at this location is very high. Peter Ypma asked Kyle Cronk is there was plans for further wall construction across the whole front of the lakeshore. Kyle Cronk let the Board know that the planned addition to the shoreline protection will run from the point in the east where the beach is to the existing flanking on the west. With this addition and maintenance, Kyle Cronk believes the wall will hold for the Cronk’s lifetime with the maintenance they will do. Jim Palmer asked staff if the 2018 letter carried any weight legally and asked Kyle Cronk about going after LPRCA regarding the letter. Judy Maxwell responded that no application was submitted at the time and the Authority staff must work under the current regulations and conditions of when the application was submitted, which in this case was 2025. Kyle Cronk let the Board know that he does not want to sue anyone, that is not beneficial to anyone. Debera McKeen asked staff if the Cronk’s could bring a revised version forward. Leigh-Anne Mauthe explained that there were a few different options. If a decision is refused, a Notice of Decision is sent to the applicant and they can appeal that decision with the Minister of the Environment or the Ontario Land Tribunal. The applicant can also appeal conditions placed on an applicant. The applicant can submit a revised application, but that would count as a separate application and would need to be evaluated and another hearing may be required. Doug Brunton asked Kyle Cronk about geodetic data with the application and what the elevation difference from the floor of the garage and the top of slope were. Kyle Cronk said that the floor of the garage is 182m, and Leigh-Anne Mauthe indicated that the 100-year flood line is 176.5m. FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma - 4 - Leigh-Anne Mauthe let the Board know that a survey with topographic information was submitted with the application, and the tableland is not subject to flooding. Mike Columbus asked when the erosion mostly happened, during winter months or all year round. Leigh-Anne Mauthe let the Board know that the specific time is hard to pin down, but aerial photos are often taken in the spring prior to tree cover and usually storm events are worse in the winter which is when the most erosion occurs. Kyle Cronk added that the property and Clear Creek mostly has ice coverage in the winter which mitigates the erosion and it was the two years of high water in 2021 and 2022 that caused the most erosion, but beyond that little erosion was seen since 2018 when the property was purchased. Jim Palmer asked Kyle Cronk where the house was located on the property and if a new house permit was also going to be submitted. Kyle Cronk showed the Board where the house was located on the property and showed where a plan for a new house is. The members entered the closed session of the Hearing Board at 7:20 p.m. A-70/25 Moved by M. Columbus Seconded by R. Weisler THAT the LPRCA Hearing Board does now enter into a closed session to discuss: • Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority. Carried 8. Reconvene in Public Forum The LPRCA Hearing Board reconvened in open session at 7:54 p.m. 9. Hearing Board Decision for LPRCA 89/25 The Chair advised Kyle and Isabel Cronk that the permit has been approved with a condition. The conditions of the permit are below: 1. Prior to the issuance of any permit from LPRCA, additional shoreline protection is designed, installed, and stamped by a professional engineer for the following reasons: 1. Construction of the shoreline protection will mitigate the erosion The Notice of Decision will be forwarded by staff. 10. Adjournment A-71/25 Moved by P. Ypma Seconded by D. McKeen FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Debera McKeen, Jim Palmer, Rainey Weisler, Chris Van Paassen, Peter Ypma - 5 - That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. Carried The Chair adjourned the Hearing at 7:56 p.m. _________________________________ ________________________________ Doug Brunton Judy Maxwell Acting Chair General Manager/Secretary-Treasurer /ns ELGIN OPP DETACHMENT BOARD Mayor Ketchabaw and Bayham Council Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 June 26, 2025 Dear Mayor Ketchabaw and Bayham Council, Re: Elgin OPP Detachment 2024 Annual Report Please find attached a copy of the Elgin County OPP Detachment’s 2024 Annual Report for your review. If you have any questions regarding the report or would like to arrange for a representative of the Detachment Board to attend your Council as a delegation, please feel free to contact me directly. Thank you for your continued partnership and support. Sincerely, Dave Jenkins Chair, Elgin OPP Detachment Board dmjenkins95@gmail.com ELGIN COUNTY DETACHMENT 2 2024 OPP Detachment Board Annual Report 3 2024 OPP Detachment Board Annual Report 4 2024 OPP Detachment Board Annual Report Table of Contents Message from the Detachment Commander ....................................................................................................... 5 Summary of Commitments ................................................................................................................................. 6 2024 Crime Progress Updates ............................................................................................................................. 7 2024 Roadways, Waterways and Trails Progress Updates ..................................................................................... 8 2024 Community Well-Being Progress Updates ................................................................................................... 9 Calls for Service ............................................................................................................................................... 10 Crime and Clearance ........................................................................................................................................ 11 Traffic and Road Safety ..................................................................................................................................... 13 Policing Hours .................................................................................................................................................. 15 Endnotes.......................................................................................................................................................... 16 5 2024 OPP Detachment Board Annual Report Message from the Detachment Commander I am pleased to present the Elgin County Detachment – 2024 OPP Detachment Board Annual Report. This report includes crime, traffic enforcement and community well-being data and highlights initiatives and successes from the past year. 2024 represents the midway point of the Elgin County Detachment 2023-2025 Action Plan and this report provides updates on our progress in meeting our Action Plan commitments. I am proud of the work undertaken by our detachment. In 2024, we achieved many successes which include: - Partnering with community-based organizations, including Victim Services, to better support victims by connecting them with local resources, which resulted in significant increases in referrals. - Improvements to our partnerships with community mental health providers, municipal policing agencies and community stakeholders through the creation of the Community Safety and Well-being Integration Table. - We maintained our commitment to traffic safety in alignment with the Provincial Traffic Safety Strategy by prioritizing commercial motor vehicle inspections, RIDE initiatives, impaired driving offences and distracted driving violations. This resulted in the following: o Decreases in CMV related fatal collisions & CMV related personal injury collisions o Reductions in distracted driving related collisions o Increase in RIDE initiatives o Increase in Impaired Driving related charges through targeted and specific enforcement - We partnered with community-based organizations to develop/implement co-response models that enhance our ability to respond to mental health-related calls through the submission and anticipated successful receipt of new grant funding. We continued to leverage technology, including In-Car Cameras, ALPR, etc. to support the collection of evidence, increase transparency and enhance public and officer safety. We eagerly await the implementation of body worn cameras that will add to the technology above. In 2025, we will be working with the Elgin OPP Detachment Board to form the 2026-2029 Elgin County Detachment Action Plan. This work will include engaging with community members to ensure the needs of the communities we serve will be reflected in the commitments we make. Development of the 2026-2029 Elgin County Detachment Action Plan will coincide with the creation of the 2026-2029 OPP Strategic Plan to ensure organizational alignment and support. The Elgin County Detachment – 2024 OPP Detachment Board Annual Report begins to bridge the gap between Police Services Act (PSA) and Community Safety and Policing Act (CSPA) reporting requirements. In collaboration with relevant OPP program areas, working groups and the Elgin OPP Detachment Board, this report will continue to develop in the years to come to include content from the OPP Detachment Board Chair(s) and additional data and updates from the OPP. From detachment administrative staff to frontline uniform members to specialty units to supervisors, our members continue to serve with pride, professionalism and honour. As we anticipate future challenges and opportunities for policing and community safety, we remain dedicated to our mission of serving our communities by protecting citizens, upholding the law and preserving public safety. A/Inspector Tyler HOLMES Interim Detachment Commander ELGIN COUNTY 6 2024 OPP Detachment Board Annual Report Summary of Commitments Through analysis and consultation, the following areas of focus were identified for the years 2023-2025. Crime Roadways, Waterways and Trails Community Well-Being To minimize violent crime and reduce victimization in our communities. To continuously monitor collision trends and causal factors and deploy commensurate resources for enforcement to promote collision reduction and eliminate risk. To engage with communities, stakeholders, and regional traffic teams to address specific waterway, trail, roadway safety and/or interdiction issues. To promote the existing co- response model of Mental Crisis Response Team (MCRT) in Elgin County. To promote and execute a rapid OPP response to all missing persons, including those enrolled in Project Lifesaver. 7 2024 OPP Detachment Board Annual Report 2024 Crime Progress Updates Commitment Progress Update To minimize violent crime and reduce victimization in our communities. In-Progress - Elgin Detachment members, in partnership with the Crime Unit, continued to support victims of crime and increased referrals to Victim Services Elgin. Complex investigations continue to utilize large amounts of resources. Fulsome investigations continue to be the standard and charges are laid where applicable. Implementation of the DAII – Detachment Abuse Issues Investigator has bridged the gap between frontline investigations and supporting victims of abuse. Reductions in property related crime were noted in most areas. 8 2024 OPP Detachment Board Annual Report 2024 Roadways, Waterways and Trails Progress Updates Commitment Progress Update To continuously monitor collision trends and causal factors and deploy commensurate resources for enforcement to promote collision reduction and eliminate risk. Members participated in provincial and regional traffic initiatives resulting in significant public interactions, education and enforcement. Continued monitoring of the fatal collision aspects within the county resulted in targeted approaches to roadway safety. To engage with communities, stakeholders, and regional traffic teams to address specific waterway, trail, roadway safety and/or interdiction issues. Partnerships with regional TIME team resulted in joint ATV & marine patrols. Significant decreases in off-road vehicle related collisions were observed. Robust social media campaigns and community engagement at events took place. 9 2024 OPP Detachment Board Annual Report 2024 Community Well-Being Progress Updates Commitment Progress Update To promote the existing core response model of Mental Crisis Response Team (MCRT) in Elgin County. Implementation of a dedicated MCRT officer to respond to Mental Health Act related calls for service has resulted in positive community feedback and resulted in increased public trust with community members seeking resources. Improvements in efficiency of response was also noted. To promote and execute a rapid OPP response to all missing persons, including those enrolled in Project Lifesaver. Project Life-Saver equipment was procured and existing community partnerships were leveraged to begin the implementation and launch of the program in Elgin County. 10 2024 OPP Detachment Board Annual Report Calls for Service Table 1.1 All CAD Events* Immediate Police Response Required** 33,071 7,563 * This represents all Computer Aided Dispatch (CAD) event types created for each detachment area. Not all CAD events are dispatched to a frontline OPP detachment officer. Some events may have been actioned by another OPP member, diverted to another unit, or deemed a non-OPP event. This does not include officer or detachment generated events that have not been reported through the PCC, or any online reporting events. ** This represents the total number of CAD events prioritized for an immediate police response, indicating the potential for extreme danger, catastrophic circumstances, injury, the threat of injury, death, and/or crime in progress. 11 2024 OPP Detachment Board Annual Report Crime and Clearance Violent Crimes Table 2.1 Offences 2022 2023 2024 Clearance Rate 01 - Homicide 1 0 2 100.00% 02 - Other Offences Causing Death 0 0 0 - 03 - Attempted Murder 0 0 0 - 04 - Sexual Offences 33 32 53 64.15% 05 - Assaults/Firearm Related Offences 133 134 168 82.74% 06 - Offences Resulting in the Deprivation of Freedom 0 2 4 100.00% 07 - Robbery 4 3 3 66.67% 08 - Other Offences Involving Violence or the Threat of Violence 73 79 96 59.38% 09 - Offences in Relation to Sexual Services 0 0 0 - 10 - Total 244 250 326 73.01% Property Crimes Table 2.2 Offences 2022 2023 2024 Clearance Rate 01 - Arson 1 4 1 0.00% 02 - Break and Enter 105 52 62 12.90% 03 - Theft Over $5,000 131 113 87 4.60% 04 - Theft Under $5,000 216 167 132 12.12% 05 - Have Stolen Goods 15 12 11 90.91% 06 - Fraud 192 174 193 6.74% 07 - Mischief 110 115 91 14.29% 08 - Total 770 637 577 11.09% Other Criminal Code Table 2.3 Offences 2022 2023 2024 Clearance Rate 01 - Gaming and Betting 0 1 0 - 02 - Offensive Weapons 12 11 13 38.46% 03 - Other Criminal Code Offences 110 126 119 63.03% 04 - Total 122 138 132 60.61% Drugs Table 2.4 Offences 2022 2023 2024 Clearance Rate 01 - Possession 9 7 10 80.00% 02 - Trafficking 14 22 25 44.00% 03 - Importation and Production 0 0 0 - 04 - Cannabis Possession 0 0 1 100.00% 05 - Cannabis Distribution 0 1 0 - 06 - Cannabis Sale 0 1 0 - 07 - Cannabis Importation and Exportation 0 0 0 - 08 - Cannabis Production 0 1 1 0.00% 09 - Other Cannabis Violations 0 0 0 - 10 - Total 23 32 37 54.05% 12 2024 OPP Detachment Board Annual Report Federal Statutes Table 2.5 Offences 2022 2023 2024 Clearance Rate Federal Statutes 22 83 26 100.00% Traffic Violations Table 2.6 Offences 2022 2023 2024 Clearance Rate 01 - Dangerous Operation 7 10 7 85.71% 02 - Flight from Peace Officer 15 31 20 15.00% 03 - Operation while Impaired/Low Blood Drug Concentration Violations 75 100 109 98.17% 04 - Failure or Refusal to Comply with Demand 4 7 3 100.00% 05 - Failure to Stop after Accident 5 19 18 11.11% 06 - Operation while Prohibited 14 12 14 92.86% 07 - Total 120 179 171 78.36% Youth Crime Table 2.7 Disposition Type 2022 2023 2024 Bail 0 0 0 Conviction 8 12 8 Diversion 0 0 12 Non-Conviction 23 37 14 Not Accepted 0 0 1 POA Ticket 3 3 2 NULL 4 10 19 Total 38 62 56 Victim Referrals Table 2.8 Offences 2022 2023 2024 Sum of Offered 624 757 1252 Sum of Accepted 189 194 360 Sum of Total 813 951 1612 Sum of % Accepted 23.25% 20.40% 22.33% 13 2024 OPP Detachment Board Annual Report Traffic and Road Safety Motor Vehicle Collisions (MVC) by Type (Includes roadway, off-road and motorized snow vehicle collisions) Table 3.1 Offences 2022 2023 2024 Fatal Injury Collisions 6 6 7 Non-Fatal Injury Collisions 170 154 163 Property Damage Only Collisions 1,027 918 1,093 Alcohol-Related Collisions 48 41 47 Animal-Related Collisions 489 390 506 Speed-Related Collisions 118 117 126 Inattentive-Related Collisions 211 111 100 Persons Killed 6 6 7 Persons Injured 292 233 251 Primary Causal Factors in Fatal MVCs on Roadways Table 3.2 Offences 2022 2023 2024 Fatal Roadway Collisions where Causal is Speed Related 1 2 3 Fatal Roadway Collisions where Causal is Alcohol/Drug Related 0 1 0 Persons Killed in Fatal Roadway Collisions where lack of Seatbelt/Helmet use is a Factor 0 1 3 Fatal Roadway Collisions where Causal is Inattentive Related 3 1 3 Fatal Roadway Collisions where Causal is Animal Related 0 0 0 Fatalities in Detachment Area Table 3.3 Fatality Type Category 2022 2023 2024 Roadway Fatal Incidents 6 5 7 Roadway Persons Killed 6 5 7 Roadway Alcohol/Drug Related Incidents 0 1 0 Marine Fatal Incidents 1 0 0 Marine Persons Killed 1 0 0 Marine Alcohol/Drug Related Incidents 0 0 0 Off-Road Vehicle Fatal Incidents 0 1 0 Off-Road Vehicle Persons Killed 0 1 0 Off-Road Vehicle Alcohol/Drug Related Incidents 0 0 0 Motorized Snow Vehicle Fatal Incidents 0 0 0 Motorized Snow Vehicle Persons Killed 0 0 0 Motorized Snow Vehicle Alcohol/Drug Related Incidents 0 0 0 Big 4 Table 3.4 Offences 2022 2023 2024 Distracted (HTA 78.1) 47 49 37 Impaired (CCC 320.14 & 320.15) 117 168 195 Seatbelt (HTA 106) 68 78 106 Speeding (HTA 128) 4,230 5,833 5,546 14 2024 OPP Detachment Board Annual Report Charges Table 3.5 Offences 2022 2023 2024 HTA 6,089 8,677 8,023 Criminal Code Traffic 162 229 239 Criminal Code Non-Traffic 614 715 789 LLCA 82 74 71 Controlled Drug and Substance Act 49 89 67 Federal Cannabis Act 1 1 7 Provincial Cannabis Act 32 39 45 Other 562 890 675 15 2024 OPP Detachment Board Annual Report Policing Hours The OPP has developed a Service Delivery Model (SDM) in response to several reviews and audit recommendations. The SDM is designed to: • Promote officer wellness through balanced workloads • Determine adequate staffing levels at each detachment • Ensure the continued delivery of adequate and effective policing services in accordance with the Community Safety and Policing Act (CSPA). To implement the SDM, the OPP has submitted a seven-year staffing strategy to address required increases in detachment personnel. This model supports the OPP’s ability to: • Respond rapidly to increasing calls for service • Maintain safe communities through proactive patrols and community engagement • Address municipal concerns about reduced police visibility To monitor progress and guide detachment-level planning, the OPP has established time allocation targets for provincial constables (figure 1). These targets reflect how time should ideally be distributed by the end of the seven-year strategy. The targets are based on a provincial average and variations are expected between detachments due to differences in geography, operational structure, recruitment and other absences. In the short term, detachments may face challenges in achieving these targets. Continued improvements in scheduling tools, data integrity, and strategic deployment will support progress toward these goals. Service Delivery Activity Allocations Table 4.1 Calls for Service Administrative Requirements Proactive Patrol Community Engagement 44.2% 36.8% 15.7% 3.3% Hours (Field Personnel) Table 4.2 2022 2023 2024 TOTAL FRONTLINE HOURS 108,344 143,969 154,861 16 2024 OPP Detachment Board Annual Report Endnotes Tables 2.1, 2.2, 2.3, 2.4, 2.5, 2.6 Source: Niche Records Management System (RMS), (2025/04/23) Note: • Statistics Canada’s Uniform Crime Reporting Survey was designed to measure the incidence of crime in Canadian society and its characteristics. • Actual counts (2022, 2023 and 2024) and Clearance Rate for 2024 included. • The most serious violation methodology (MSV) is used, which is the same as Statistics Canada’s methodology. The MSV counts only the first of up to four offences per incident that occurred in the specific time range. • First Nation population is not included. • Statistics Canada Verified (green checkmark) only. Table 2.1 Violent Crimes Corresponding Violation Description 01 Murder 1st Degree, Murder 2nd Degree, Manslaughter, Infanticide 02 Criminal Negligence Causing Death, Other Related Offences Causing Death 03 Attempted Murder, Conspire to Commit Murder 04 Sexual offence which occurred prior to January 4, 1983, Sexual Assault, Level 3, Aggravated, Sexual Assault, Level 2, Weapon or Bodily Harm, Sexual Assault, Level 1, Sexual Interference, Invitation to Sexual Touching, Sexual Exploitation, Sexual Exploitation of a Person with a Disability, Incest, Corrupting Morals of a Child, Making Sexually Explicit Material Available to Children, Parent or Guardian Procuring Sexual Activity, Householder Permitting Sexual Activity, Luring a Child via Computer, Agreement or Arrangement - Sexual Offence Against a Child, Bestiality - Commits, Compels Another Person, Bestiality in, Presence of, or Incites, a Child, Voyeurism, Non-Consensual Distribution of Intimate Images 05 Assault Level 3, Aggravated, Assault Level 2, Weapon/Bodily Harm, Assault Level 1, Unlawfully Causing Bodily Harm, Discharge Firearm with Intent, Using firearm/Imitation of Firearm in the Commission of an Offence, Pointing a Firearm, Assault, Peace-Public Officer, Assault Against Peace Officer with a Weapon or Causing Bodily Harm, Criminal Negligence Causing Bodily, Harm, Trap Likely to or Causing Bodily Harm, Other Assaults 06 Kidnapping, Forcible Confinement, Hostage Taking, Trafficking in Persons, Abduction Under 14, Not Parent/Guardian, Abduction Under 16, Removal of Children from Canada, Abduction Under 14 Contravening a Custody Order, Abduction Under 15 by Parent/Guardian 07 Robbery, Robbery to Steal Firearm 08 Extortion, Intimidation of a Justice System Participant or a Journalist, Intimidation of a Non-justice System Participant, Criminal Harassment, Indecent/Harassing Communications, Utter Threats to Person, Explosives Causing Death/Bodily Harm, Arson - Disregard for Human Life, Other Violations Against the Person, Failure to Comply with Safeguards (MAID), Forging/Destruction of Documents (MAID) 09 Obtaining Sexual Services for Consideration, Obtaining Sexual Services for Consideration from Person Under the Age of 18 Years, Material Benefit from Sexual Services, Material Benefit from Sexual Services Provided by Person Under the Age of 18 Years, Procuring, Procuring a Person Under the Age of 18 Years, Advertising Sexual Services Table 2.2 Property Crimes Corresponding Violation Description 01 Arson 02 Break & Enter, Break & Enter to Steal a Firearm, Break & Enter a Motor Vehicle (Firearm) 03 Theft over $5000, Theft over $5000 from a Motor Vehicle, Shoplifting over $5000, Motor Vehicle Theft 04 Theft $5000 or Under, Theft under $5000 from a Motor Vehicle, Shoplifting $5000 or Under 05 Trafficking in Stolen Goods over $5000, Possession of Stolen Goods over $5000, Trafficking in Stolen Goods $5000 and Under, Possession of Stolen Goods $5000 and Under 06 Fraud, Identity Theft, Identity Fraud 07 Mischief, Mischief to Cultural Property, Hate-motivated mischief relating to property used by identifiable group, Mischief Relating to War Memorials, Altering/Destroying/Removing a Vehicle Identification Number (VIN) 17 2024 OPP Detachment Board Annual Report Table 2.3 Other Criminal Code Corresponding Violation Description 01 Betting House, Gaming House, Other Violations Related to Gaming and Betting 02 Offensive Weapons: Explosives, Weapons Trafficking, Possession and Distribution of Computer Data (Firearm), Altering Cartridge Magazine, Weapons Possession Contrary to Order, Possession of Weapons, Unauthorized Importing/Exporting of Weapons., Firearms Documentation/Administration, Unsafe Storage of Firearms 03 Failure to Comply with Order, Escape and being at large without excuse - escape from custody, Escape and being at large without excuse - Unlawfully at Large, Failure to Appear, Breach of Probation, Disturb the Peace, Child Pornography (Possessing or Accessing), Child Pornography (Making or Distributing), Public Communications to Sell Sexual Services, Offences Related to Impeding Traffic to Buy or Sell Sexual Services, Counterfeiting, Indecent Acts, Voyeurism (Expired), Corrupting Morals, Lure child via Computer (Expired), Obstruct Public/Peace Officer. Trespass at Night, Threatening/Harassing Phone Calls (Expired), Utter Threats Against Property or Animals, Advocating Genocide, Public Incitement of Hatred, Promoting or Advertising Conversion Therapy, Unauthorized Recording of a Movie/Purpose of Sale, Rental, Commercial, Distribution, Offences Against Public Order (Part II CC), Property or Services for Terrorist Activities, Freezing of Property, Disclosure, Audit, Participate in Activity of Terrorist Group, Facilitate Terrorist Activity, Instruction/Commission of Act of Terrorism, Hoax – Terrorism, Advocating/Promoting Terrorism, Firearms and Other Offensive Weapons (Part III CC), Leave Canada to Participate in Activity of a Terrorist Group, Leave Canada to Facilitate Terrorist Activity, Leave Canada to Commit Offence for Terrorist Group, Leave Canada to Commit Offence that is Terrorist Activity, Harbour/Conceal Terrorist (Max = Life), Harbour/Conceal Terrorist (Max Does Not = Life), Harbour/Conceal Person Likely to Carry Out Terrorist Activity, Offences Against the Administration of Law and Justice (Part IV CC). Sexual Offences, Public Morals and Disorderly Conduct (Part V CC), Invasion of Privacy (Part VI CC), Failure to Comply with Regulations / Obligations for Medical Assistance in Dying (MAID), Other Offences Against the Person and Reputation, Offences Against the Rights of Property (Part IX CC), Fraudulent Transactions, Relating to Contracts and Trade (Part X CC), Offences Related to Currency, Proceeds of Crime (Part XII.2 CC), Attempts, Conspiracies, Accessories, Instruct Offence for Criminal Organization, Commit Offence for Criminal Organization, Participate in Activities of Criminal Organization, Recruitment of Members by a Criminal Organization, All Other Criminal Code (includes Part XII.1 CC) Table 2.4 Drugs Corresponding Violation Description 01 Possession – Heroin, Possession – Cocaine, Possession - Other Controlled Drugs and Substances Act, Possession - Methamphetamine (Crystal Meth), Possession - Methylenedioxyamphetamine (Ecstasy), Possession – Opioid (other than heroin) 02 Trafficking – Heroin, Trafficking – Cocaine, Trafficking - Other Controlled Drugs and Substances Act, Trafficking - Methamphetamine (Crystal Meth), Trafficking - Methylenedioxyamphetamine (Ecstasy), Trafficking – Opioid (other than heroin) 03 Import / Export – Heroin, Import / Export – Cocaine, Import / Export - Other Controlled Drugs and Substances Act, Import / Export - Methamphetamines (Crystal Meth), Import / Export - Methylenedioxyamphetamine (Ecstasy), Import/Export – Opioid (other than heroin), Production – Heroin, Production – Cocaine, Production - Other Controlled Drugs & Substances Act, Production - Methamphetamines (Crystal Meth), Production - Methylenedioxyamphetamine (Ecstasy), Production – Opioid (other than heroin), Possession, sale, etc., for use in production of or trafficking in substance 04 Possession of illicit or over 30g dried cannabis (or equivalent) by adult, Possession of over 5g dried cannabis (or equivalent) by youth, Possession of budding or flowering plants, or more than four cannabis plants, Possession of cannabis by organization 05 Distribution of illicit, over 30g dried cannabis (or equivalent), or to an organization, by adult, Distribution of cannabis to youth, by adult, Distribution of over 5g dried cannabis (or equivalent), or to an organization, by youth, Distribution of budding or flowering plants, or more than four cannabis plants, Distribution of cannabis by organization, Possession of cannabis for purpose of distributing 06 Sale of cannabis to adult, Sale of cannabis to youth, Sale of cannabis to an organization, Possession of cannabis for purpose of selling 07 Importation and exportation of cannabis, Possession of cannabis for purpose of exportation 08 Obtain, offer to obtain, alter or offer to alter cannabis, Cultivate, propagate or harvest cannabis by adult, Cultivate, propagate or harvest cannabis by youth or organization 09 Possess, produce, sell, distribute or import anything for use in production or distribution of illicit cannabis, Use of young person in the commission of a cannabis offence, Other Cannabis Act 18 2024 OPP Detachment Board Annual Report Table 2.5 Federal Statutes Corresponding Violation Description Bankruptcy Act, Income Tax Act, Canada Shipping Act, Canada Health Act, Customs Act , Competition Act, Excise Act, Youth Criminal Justice Act (YCJA), Immigration and Refugee Protection Act, Human Trafficking (involving the use of abduction, fraud, deception or use of threat), Human Smuggling fewer than 10 persons, Human Smuggling 10 persons or more, Firearms Act, National Defence Act, Emergencies Act, Quarantine Act, Other Federal Statutes Table 2.6 Traffic Violations Corresponding Violation Description 01 Dangerous Operation Causing Death, Dangerous Operation Causing Bodily Harm, Dangerous Operation 02 Flight from Peace Officer 03 Operation - low blood drug concentration, Operation while impaired causing death (alcohol), Operation while impaired causing death (alcohol and drugs), Operation while impaired causing death (drugs), Operation while impaired causing death (unspecified), Operation while impaired causing bodily harm (alcohol), Operation while impaired causing bodily harm (alcohol and drugs), Operation while impaired causing bodily harm (drugs), Operation while impaired causing bodily harm (unspecified), Operation while impaired (alcohol), Operation while impaired (alcohol and drugs), Operation while impaired (drugs), Operation while impaired (unspecified) 04 Failure or refusal to comply with demand (alcohol), Failure or refusal to comply with demand (alcohol and drugs), Failure or refusal to comply with demand (drugs), Failure or Refusal to Comply with Demand (unspecified), Failure or refusal to comply with demand, accident resulting in bodily harm (alcohol), Failure or refusal to comply with demand, accident resulting in bodily harm (alcohol and drugs), Failure or refusal to comply with demand, accident resulting in bodily harm (drugs), Failure or refusal to comply with demand, accident resulting in bodily harm (unspecified), Failure or refusal to comply with demand, accident resulting in death (alcohol), Failure or refusal to comply with demand, accident resulting in death (alcohol and drugs), Failure or refusal to comply with demand, accident resulting in death (drugs), Failure or refusal to comply with demand, accident resulting in death (unspecified) 05 Failure to stop after accident resulting in death, Failure to stop after accident resulting in bodily harm, Failure to stop after accident, Operation while prohibited Table 2.7 Youth Crime Source: Niche Records Management System (RMS), (2025/04/24) Note: • Youth Charges by Disposition Type • Only charges that have had a disposition type recorded in the OPP Niche RMS application are included. • Youth charges without a disposition type are not included which may result in under stating the actual youth charges. • “NULL” represents blanks, or where officers did not indicate the Disposition Type, however charges were applied. Table 2.8 Victim Referrals Source: Niche Records Management System (RMS), (2025/04/24) Note: • Number of Referrals to Victim Service Agencies 19 2024 OPP Detachment Board Annual Report Table 3.1 Motor Vehicle Collisions (MVC) by Type Source: Ontario Provincial Police, Collision Reporting System (CRS), (2025/02/21) Note: • Total Motor Vehicle Collisions (Fatal Injury, Non-Fatal Injury and Property Damage Only): Reportable Fatal Injury, Non-Fatal Injury and Property Damage Only Collisions entered into the eCRS for All Motorized Vehicles (MVC-Roadway, MSV- Snowmobile and ORV-Off Road Report Type) regardless of completion/approval status. • Alcohol/Drug Related Collisions: Reportable MVC collisions where Alcohol/Drug Involved field indicated as Yes OR Contributing Factor scored as Ability Impaired (Alcohol or Drug) OR Driver Condition reported as Had Been Drinking or Ability Impaired. • Animal Related Collisions: Reportable MVC collisions where Contributing Factor scored as Animal OR Wildlife Involved was an Animal OR Sequence of Events was an Animal. • Speed Related Collisions: Reportable MVC collisions where Contributing Factor scored as Excessive Speed or Speed Too Fast For Conditions OR Driver Action reported as Exceeding Speed Limit or Speed Too Fast For Conditions. • Inattentive Related Collisions: Reportable MVC collisions where Contributing Factor scored as Inattentive OR Driver Condition reported as Inattentive. • Persons Killed or Injured: Number of Persons Injured or Killed in Reportable MVC collisions. Table 3.2 Primary Causal Factors in Fatal MVCs on Roadways Source: Ontario Provincial Police, Collision Reporting System (CRS), (2025/02/21) Note: • Fatal Roadway Collisions where Causal is Speed Related: Reportable Fatal Roadway Collisions where Contributing Factor scored as Excessive Speed or Speed Too Fast For Conditions OR Driver Action reported as Exceeding Speed Limit or Speed Too Fast For Conditions. • Fatal Roadway Collisions where Causal is Alcohol/Drug Related: Reportable Fatal Roadway Collisions where Contributing Factor where Alcohol/Drug Involved field indicated as Yes OR Contributing Factor scored as Ability Impaired (Alcohol or Drug) OR Driver Condition reported as Had Been Drinking or Ability Impaired. • Persons Killed in Fatal Roadway Collisions where lack of Seatbelt/Helmet use is a Factor: Persons Killed in Reportable Fatal Roadway Collisions where Victim is fatally injured AND a vehicle occupant AND where safety equipment reported to be not used but available. • Fatal Roadway Collisions where Causal is Inattentive Related: Reportable Fatal Roadway Collisions where Contributing Factor scored as Inattentive OR Driver Condition reported as Inattentive. • Fatal Roadway Collisions where Causal is Animal Related: Reportable Fatal Roadway Collisions where Contributing Factor scored as Animal OR Wildlife Involved was an Animal OR Sequence of Events was an Animal. Table 3.3 Fatalities in Detachment Area Source: Ontario Provincial Police, Collision Reporting System (CRS), (2025/02/21) Note: • Fatal Incidents: Reportable Fatal Collisions by Report Type (Roadway, Marine, Off-Road Vehicle, Motorized Snow Vehicle). • Persons Killed: Number of Involved Persons where Injury is fatal by Report Type (Roadway, Marine, Off-Road Vehicle, Motorized Snow Vehicle). • Alcohol/Drug Related Incidents: Reportable Fatal Collisions by Report Type (Roadway, Marine, Off-Road Vehicle, Motorized Snow Vehicle) where Alcohol/Drug Involved field indicated as Yes OR Contributing Factor scored as Ability Impaired (Alcohol or Drug) OR Driver Condition reported as Had Been Drinking or Ability Impaired. Table 3.4 Big 4 Source: Niche Records Management System (RMS) & eTicket, (2025/02/21) Note: • Speeding (HTA 128): Charges are based on date charged. Speeding = HTA s.128 charges. • Seatbelt (HTA 106): Charges are based on date charged. Seatbelt = HTA s.106 charges. • Distracted (HTA 78.1): Charges are based on date charged. Distracted = HTA s.78.1 charges. • Impaired (CCC 320.14 & 320.15): Charges are based on date charged. Impaired = CCC s.320.14 & 320.15 charges. 20 2024 OPP Detachment Board Annual Report Table 3.5 Charges Source: Niche Records Management System (RMS) & eTicket, (2025/02/21) Note: • HTA: Charges are based on date charged. Highway Traffic Act Statute charges. • Criminal Code Traffic: Charges are based on date charged. Criminal Code Traffic (CCC s320.13, 320.14, 320.15, 320.16, 320.17 & 320.18) charges. • Criminal Code Non-Traffic: Charges are based on date charged. All CCC charges not included in the Criminal Code Traffic section above. • LLCA: Charges are based on date charged. Liquor Licence and Control Act charges. • Federal Cannabis Act: Charges are based on date charged. Cannabis Act charges. • Provincial Cannabis Act: Charges are based on date charged. Cannabis Control Act charges. • Controlled Drug and Substance Act: Charges are based on date charged. Controlled Drug and Substance Act charges. • Other: Charges are based on date charged. "Other" charges is comprised of CAIA, Other Provincial & Federal Offences not already captured in sections above. Table 4.1 Service Delivery Activity Allocations Source: Daily Activity Reporting (DAR) System Date: April 17, 2025 Note: Activity allocation percentages are based on the total reported hours of detachment provincial constables performing duties within their home detachment location. Table 4.2 Hours (Field Personnel) Source: Daily Activity Reporting (DAR) System Date: January 20, 2025 Note: • Total reported hours, excluding paid duties. • Includes Provincial Constable to Sergeant ranks only. • Excludes First Nations badge numbers. • Excludes administrative accounts and joint services accounts. • Excludes incomplete DAR entries and those with errors. • Excludes General Headquarters location codes. 21 2024 OPP Detachment Board Annual Report DETACHMENT ELGIN COUNTY 42696 John Wise Line St. Thomas ,ON N5P 3S9 Tel: 519-631-2920 Fax: 519-631-2923 P 008#y P1008#y2 P 008#y3 P 008#y4 Joint Annual Accessibility Status Report 2023/2024 A summary of Elgin County and its Local Municipal Partners accomplishments towards inclusion and accessibility in 2023 and 2024 Page 8 of 18 1 Elgin County and Local Municipal Partners Joint Annual Accessibility Status Report 2023 and 2024 Objectives and Purpose This is the County of Elgin and its Local Municipal Partners (LMPs) Annual Accessibility Status Report update. In 2015, Elgin County released its second Multi-Year Accessibility Plan, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11). The plan outlined the County’s strategy to prevent and remove barriers to accessibility, which includes how to meet requirements under the AODA. In 2021, the County released its first Joint Multi-Year Accessibility Plan (MYAP), which includes the County of Elgin and its seven Local Municipal Partners’ accessibility progress, goals and timelines for the next five years. As a result of the MYAP becoming a joint effort, it allowed the Annual Accessibility Status Reports to become streamlined and collaborative rather than requiring each LMP to create their own. This Status Report includes the accessibility initiatives that were completed in 2023 and 2024 to implement the strategy outlined in the Joint Multi-Year Accessibility Plan. The purpose of this Status Report is to make the public aware of Elgin County and its LMPs’ progress with accessibility implementation and to prevent and remove barriers and meet requirements under the AODA and IASR. Compliance Reporting For the 2023 report, Elgin County was able to claim compliance and continues to work on maintaining web compliance and document accessibility. Any LMPs who claimed non-compliance are working with the Ministry for Seniors and Accessibility to ensure compliance is achieved. Commitment Statement The County of Elgin and its LMP’s statement of commitment establishes the vision and goals for the Municipalities to meet the legislated accessibility requirements. The statement of commitment is publicly available on the County website, accessibility policy and Joint MYAP. The County of Elgin and its LMPs are committed to identifying, eliminating and preventing barriers and improving accessibility for people with disabilities in a manner that respects dignity, independence, integration and equal opportunity. The County of Elgin and its LMPs recognize the diverse needs of all of our residents and customers and will respond by striving to provide goods, services and facilities that are accessible to all. Page 9 of 18 2 The County of Elgin and its LMPs are committed to being responsive to the needs of all of our residents and employees. In order to meet the needs of people with disabilities the Municipalities will:  Ensure policies address dignity, independence, integration and provide for equal opportunity for people with disabilities  Allow people with disabilities to use their own personal devices to obtain, use or benefit from the services offered by the County and LMPs  Accommodate the accessibility needs of people with disabilities to ensure they can obtain, use, or benefit from the County and LMPs goods, services, programs and facilities  Communicate with people with disabilities in a manner that is considerate of the person’s disability The County of Elgin and its LMPs will promote accessibility by ensuring that compliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act, 2005. In order to ensure that timelines are met, The County and its LMPs will establish, implement and maintain a Joint Multi-Year Accessibility Plan. The plan will outline the County and its LMPs strategy to prevent and remove barriers to people with disabilities. The plan will be updated on an ongoing basis, as needed, to ensure it remains current and aligns with the IASR. Continuous Achievements in Accessibility  The County of Elgin and its LMPs focus on removing barriers which may exist in our buildings and facilities, while ensuring that new buildings, leases, and renovations do not create any new barriers  Elgin County/Central Elgin Joint Accessibility Advisory Committee continues to meet and review accessibility initiatives  The County of Elgin and its LMPs continue to comply with the requirements of the Integrated Accessibility Standards Regulation including continuing to train staff, volunteers and third parties who interact on behalf of the Municipalities on an ongoing basis  All library branches continue to provide accessible materials and communication supports upon request. In addition, the libraries have several accessible materials and resources available including but not limited to: large print books, audio books, CELA Library loan access, electronic materials with zoom features, hand-held magnifiers as well as ZoomText with large print keyboards  Continue to review customer feedback and take appropriate action  The County of Elgin and its LMPs are continuously looking into new accommodation options for people with disabilities  Use of technology such as eScribe to ensure that Council agendas and minutes are completely accessible as well as maintaining website compliance achieved  Continue to explore and monitor potential funding opportunities for the built environment relating to accessibility under the Enabling Accessibility Page 10 of 18 3 Fund, Ontario Trillium Foundation, Canadian Tire Jumpstart and Investing in Canada Infrastructure Program. Highlights of 2023 and 2024 The County of Elgin accomplished the following in 2023/2024: o Completed the County Administration Building elevator update that includes 2 new elevators compliant with all AODA requirements that provide access to all floor levels for staff, tenants and the public o Completed the Terrace Lodge Redevelopment project that included designs to support accessibility requirements and likely exceeding those requirements o Reviewed and provided recommendations for the accessible off- street parking in the back and front parking lots at the County Administration Building to ensure it is compliant with the IASR requirements for accessible parking spaces o Obtained approval from Council for the Joint Diversity, Equity and Inclusion Plan 2024-2026 o Redeveloped the Elgin County website (including for Library, Tourism, Economic Development, and Homes) to ensure full compliance with the WCAG 2.0 Level AA requirements o Updated the Accessibility Policy, Emergency Response Policy, and Accommodations Policy to meet best practices o Plan for adoption of more accessible Library front-end catalogue software, with implementation in 2025. o Received approval for projects under provincial Inclusive Community Grants Program to support the creation of accessible, age-friendly outdoor leisure and reading spaces at Straffordville Library, West Lorne Library, Elgin County Heritage Centre and Terrace Lodge, as well as accessible exterior book drops at Straffordville and Dutton Libraries. o Launch of the library mobile service to long-term care residents and staff in Terrace Lodge and Elgin Manor. o Hosted a Fireside Chat with London Deputy Mayor Shawn Lewis, London’s first openly gay member of city council at the Belmont Library o Libraries participate in the Indigenous Reads program annually and Dutton library staff led a reading in Dutton on September 30th as part of National Truth and Reconciliation Day. o Participation in MI Understanding and MI Friends children’s mental health support programs. o Monthly visits and partnership with Oneida Friendship Resource Centre. o Preparation of booklists, collection support resources and promotional materials for inclusive activities and events such as Black History month, International Women’s Day, Alzheimer Awareness month, Page 11 of 18 4 National Seniors’ month, Movember for Men’s Health, and Pride months. o Chair yoga at Springfield and Belmont libraries o Dementia Friendly training through Alzheimer Society Southwest Partners – To all staff as part of staff development day and further training / public awareness sessions unfolding within each library branch o Libraries hired a student to undertake an IDEA audit of the Library’s physical collection through Young Canada Works. Project entails an audit of approximately a thousand published items to determine on- going suitability for the collection. Assessment criteria includes identification of the main character(s), author, and content, as well as the use of appropriate subject headings and as reviewed against several diversity measures. o Development of “Healthy Brain Kits” collection to support all levels of brain health and in partnership with the Alzheimer Society Southwest Partners. o Refresh and repackaging of the Library’s Literacy collection. The Adult collection is complete, and the Juvenile collection is expected to be completed in early 2025. o Continued ordering and purchasing of “Wonderbooks”, Yoto Cards and Yoto Bundles, and decodable books to support children’s learning to read and the joy of reading with these pedagogies. o Launch of mural “Oneida Settlement Journey, 1840” at Elgin County Heritage Centre, June. o County Council adoption of comprehensive revisions to the Museum’s Collections Management Policy which formally affirms the Museum’s commitment to diversity, equity, inclusion and Indigenous rights. o St George Street – enhanced 3 crosswalks to confirm to AODA incl. tactile warning plates and line painting, separated existing sidewalk from roadway with 1.5m landscape boulevard to increase public safety perception and steel beam guiderail due to public concerns regarding safety o East Road PXO – Awarded contract for the design and construction of a Level 2 – Type ‘B’ accessible crosswalk and new sidewalk to link NE Port Stanley with Downtown amenities to remove the need for a vehicle and promote active transportation Elgin County / Central Elgin Joint Accessibility Advisory Committee (JAAC) reviewed and provided consultation on: o The updates made to the Accessibility Policy, Emergency Response Policy, and Accommodations Policy Page 12 of 18 5 o The updates to the Accessibility Content Style and Design Guide and Creating Accessible Documents Guide o The updates made to the Town of Aylmer’s Willow Run recreational trail, the Township of Malahide’s reconstruction of the accessible ramp and additional parking spaces at the Municipal Building, and the Municipality of West Elgin’s addition of on-street accessible parking spaces in Rodney o The concern regarding snow removal in parking lots o Recommendation made to ensure snow removed is not placed in accessible parking spaces and instead put in a non-accessible space or off-site o The construction project for the East Road Multi-Use Pathway in Port Stanley o The JAAC planned and co-hosted the AccessAbility Open House with the City of St. Thomas on September 28, 2023 at the Memorial Arena and again on June 1, 2024 at the Joe Thornton Community Centre. The Municipality of Bayham accomplished the following in 2023/2024: o Continued making changes to the municipal website to ensure compliance with the WCAG 2.0 Level AA requirements o Tendering and start of construction on Marine Museum accessibility upgrades o Design and permitting for accessible canoe/kayak launch The Municipality of Central Elgin accomplished the following in 2023/2024: o Joint Accessibility Advisory Committee (JAAC) reviewed the updated terms of reference in 2024 o Website provides accessibility function and has an accessibility feedback form o Continue to promote e-transfer payment options for residence o Provide accommodations on job postings, providing alternative meeting spaces to accommodate candidates and alternative work arrangement to accommodate employees o Continue to maintain programs already established in External Pathways Recreational Trails, Play Spaces, Off-Street Parking and Rest Rooms o Continue to look for and advance upon funding opportunities, re- applied to the Green Infratructure Community Building Grant (GICB) o Conducted building conditions assessment on Municipal owed building which included an accessibility component o Continue to service residents and provide accommodations when requested Page 13 of 18 6 o Ensures that all Council materials receive an accessibility review via Adobe Pro before publishing Agendas. o Continues to ensure closed captioning for all live-streamed meetings. o Provides opportunities for community members to be heard and participate in decision-making processes, such as JAAC. o Offer car-side Commissioner of Oaths for individuals who aren’t able to easily access the municipal office. o Recognize Truth and Reconciliation Day and encourage staff to participate in educational opportunities. The Municipality of Dutton Dunwich accomplished the following in 2024: o Accessible ramp and railing and new accessible entrance doors at town hall was completed in the spring. o Completion of a new website with a citizen portal for residents to complete municipal business 24/7. o Reapplied to the 2023-2024 Enabling Change Program Grant (small projects component) to fund an accessible service counter. o Implemented a Diversity, Equity, and Inclusion Policy with education for all employees. o Working with the County to create an additional accessible parking spot at the main accessible entrance on Currie Road (County owned road). o Accessible counters, sinks, and faucets installed in the public washroom at the Municipal Office. o Fully accessible Service Ontario service counter completed. o Accessible staff lunchroom and kitchen completed. o Successfully continue to digitize our TOMRMS filing system so employees can access any files should they need to work from home if an accommodation is required. o Accessible sidewalks/tactile plates installed on:Mary Street from McIntyre Street to Nancy Street. Partial sidewalk replacement on Leitch Street at the intersection of Mary Street. o Partial sidewalk replacement on Marsh Line. There are no tactile plates as no intersection is involved o 2 Baseball Diamonds have accessible benches and access to fields, including on field that had accessible bleachers The Town of Aylmer accomplished the following in 2023/2024: o Reviewed recruitment/ candidate pool generation existing and best practices to increase diversity of job applicants and new staff hired. Page 14 of 18 7 o Provided opportunities for community members to be heard and participate in decision-making processes through public engagement aimed at engaging a diverse community. The goal to improve collaboration with diverse community members and organizations in Aylmer. o Held Community Round Table on Old Town Hall, and 2025 Budget Process o Established Old Town Hall Advisory Committee to leverage stakeholder insights on increasing the facilities usage. o Establishment of a corporate communication policy (2021) to implement best practices, with the goal of engaging a diverse community. o Continued growth of the Town’s social media pages, including the addition of a community event calendar to the Town’s website, and an associated this weekend in Aylmer events post. o Encouraged opportunities for cross-training and job shadowing across the organization. o Continued work with community organizational stakeholders to ensure that diverse populations are able to effectively and efficiently engage with Town programs and services. Part of this includes engaging diverse communities in a meaningful way. o Town adopted Elgin County and the Local Municipal Partners DEI Plan, and utilized it in the process of considering applicants for the Police Services Board o Monitored services to ensure they are accessible, inclusive and equitably provided o Upgraded front service desk with tray for customers to complete paperwork, and set personal items o Created more opportunities to engage youth and seniors. o Provided opportunities to welcome newcomers to the municipality. o Staff now delivering all new property owners an information package on Town services o Staff have additionally prepared and now distribute a new business package, with a list of local supports. The Township of Malahide accomplished the following in 2023/2024: o Reviewing and updating the Corporate Procurement Policy to include a barrier-free purchasing perspective. o Updated accessibility training modules onto an all-encompassing, online training platform with updated modules and accurate, automated record tracking o Accessible format alternatives to documents upon request Page 15 of 18 8 o Staff training on creating accessible documents o Continual review of website and social media platforms to ensure accessibility compliance. o Update HR Policy B-4.3 Accommodating Special Needs to reflect industry best practices and IASR requirements o Created Return to Work Process and Return to Work Plan for employees o New engineered wood fibre placed at 4 playgrounds in the Township. o Malahide Community Place, South Dorchester Hall, and Wonnacott Park have had materials added to enhance the existing surfaces, resulting in significant upgrades o Removed the gravel surface at Mill Street Park and replaced it with engineered wood fibre. o Created a Customer Service Connect, Supports & Engage portal to with fillable forms for multiple departments that customers may need assistance with. o Continue to work with the County Accessibility monitoring potential funding opportunities for the built environment relating to accessibility under the Enabling Accessibility Fund, Ontario Trillium Foundation, Canadian Tire Jumpstart, Investing in Canada Infrastructure Program o Accessibility AODA Online Training Module and Human Rights 101 Third Edition - all new employees and current employee complete online training. o Customer Feedback Form - a mechanism for customers to file concerns regarding accessibility. o Customer Service Policies - various accessible formats and supports - QR codes, website, print option, in person, by phone o Recruitment - notice on each posting to include accessible options and accommodations. The Township of Southwold has accomplished the following in 2023/2024: o Reviewed and updated Accessibility Policy o Implemented a Diversity, Equity and Inclusion Policy o Continue to digitize our TOMROMs filing system so employees can access files should they need to work from home as an accommodation due to any issues. o Continued training on accessibility to staff to ensure compliance(ongoing) o Continued staff training regarding WCAG 2.0 Level AA compliance o Continue to make changes to the Township website to ensure compliance with WCAG 2.0 Level AA requirements o Continue to make changes to Township Facebook page to ensure compliance with the WCAG2.0 Level AA requirements o Repainted and realigned accessibility parking spaces at Township facilities, including the municipal office and Southwold Keystone Complex and Library Page 16 of 18 9 o Added extra mulch to Township playgrounds to ensure firm playing surface. o Purchased a new sidewalk plow to improve sidewalk and accessible walkway maintenance. o Applied for Trillium Capital Grant funding for accessible trail in Fingal o Applied for funding under the Community Sport and Recreation Infrastructure Grant for recreational trails between the Southwold Keystone Complex and Corsley Park. o Installed new municipal gateway signage and village signs with reflectivity for easier wayfinding. o Initiated construction on a New Fire Hall which includes accessible access points and washrooms o Updated and adopted the Individual Accommodation policy in the Township’s Personnel Policy Manual o Updated and adopted the Loss of License policy in the Township’s Personnel Policy Manual (includes job protection & requirement for accommodation for medically related license loss) Page 17 of 18 10 Availability of the Plan and Status Report The Multi-Year Accessibility Plan and Annual Accessibility Status Reports can be accessed through Elgin County’s website on the Accessibility Page: https://www.elgincounty.ca/accessibility/ Contact Information For more information contact – Elgin County’s HR Manager Emily Waldick: Phone 519-631-1460 ext 167 Fax 519-633-7785 Email ewaldick@elgin.ca Mail Emily Waldick, HR Manager County of Elgin, Human Resources Dept. 450 Sunset Drive, St. Thomas, ON N5R 5X7 Accessible formats and/or communication support(s) are available upon request. Page 18 of 18 Get to Know Nature! At the Port Burwell Marine Museum’s Children’s Summer Program 2025 Here’s just some of the marvels we’ll be exploring… Eruption! Make your own volcano and hold real lava in your hands! Wonders of Weather – Make a cloud spotter and search for clouds! Take Flight! Get some facts on our local birds and make your own flock! SPECIAL – JULY 1st CANADA DAY Children’s Activities Tuesdays - July 8, 15, 22, 29, and August 5, 12 from 1:00pm to 2:00pm 20 Pitt Street – Marine Museum For more information or to register, contact the Marine Museum at 519-874- 4807 (10:00am – 5:30pm) or email: curator@bayham.on.ca REQUEST Good morning Thomas. At earliest appropriate meeting could we please do the resolution for by the glass endorsement so I can apply to AGCO for the endorsement? Please and thanks, Tim Emerson PROPOSED: THAT upon confirmation of all applicable planning and/or municipal approvals, the Council of The Corporation of the Municipality of Bayham has no objection to 1498855 Ontario Inc. applying to the Alcohol and Gaming Commission of Ontario for a Manufacturer’s Limited Liquor Sales licence (also known as a “By the Glass” licence) for a tasting room/retail store located at 92 Edison Drive, Vienna. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-046 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE GREWAL DRAIN WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: Parts of Lot 123, Concession N.T.R. in the Municipality of Bayham; AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No. 223284, prepared by Spriet Associates, dated April 28, 2025, which is attached hereto as Schedule "A", and forms part of this By-law; AND WHEREAS the estimated total cost of constructing the drainage work is $46,000.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: Engineer Report No. 223284, dated April 28, 2025 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith; The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of $46,000.00 being the amount necessary for the drainage works or other tendered and awarded amount by Council; The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, a) grants received under Section #85 of the Act; b) commuted payments made in respect of lands and roads assessed within the municipality; c) monies paid under Subsection #61(3) of the Act; and monies assessed in and payable by another municipality, and such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law. 2. A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the same manner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. For paying the amount of $0 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 6 This By-law comes into force on the passing thereof. READ A FIRST AND SECOND TIME this 1911 day of JUNE, 2025 and provisionally adopted this 19th day of JUNE, 2025. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of MAYOR CLERK TTTTTTT O/H O/H O/H O/H O/H O/H O/H Municipality of Bayham ³ GREWAL DRAIN EXTENSION THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-048 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE CORPORATION OF THE COUNTY OF ELGIN FOR TRANSITIONING IT SERVICES WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS the Municipality of Bayham receives Information Technology (IT) Services through the County of Elgin; AND WHEREAS Council approved a sole source for IT service management to Zouling Technologies Inc. on May 1, 2025 and executed the agreement for service on May 15, 2025; AND WHEREAS Council of the Municipality of Bayham is desirous of entering into an agreement with the County of Elgin for the transition of IT Services; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized to execute the agreement between the Corporation of the Municipality of Bayham and the Corporation of the County of Elgin for transitioning IT services; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF JULY, 2025. ___________________________ _____________________________ MAYOR CLERK Page 1 of 9 AGREEMENT THIS AGREEMENT, effective the 17th day of July, 2025 BETWEEN: Corporation of the County of Elgin (the “County”) -and- The Corporation of the Municipality of Bayham (the “Municipality”) WHEREAS the County provides Information Technology Services (“ITS”) to the Municipality including information, software and data storage on the County’s information technology hardware systems; AND WHEREAS the Municipality intends to engage a different ITS provider and wishes to move its information, software and data (the “Municipal Information”) onto the Municipality’s systems; AND WHEREAS the County uses a third-party contractor (“MSP”) to provide it with ITS support; AND WHEREAS the Municipality has engaged a third-party contractor (the “Bayham Contractor”) for the purpose of supporting the Municipality with transferring the Municipal Information; AND WHEREAS the parties deem it to be expedient to set out the terms and conditions for the transfer of the Municipal Information from the County’s systems to the Municipality’s systems in writing; 1. GENERAL 1.1. Purpose of Agreement This Agreement is for the transfer of the Municipal Information from the County’s systems to the Municipality’s systems. 2. DEFINITIONS AND INTERPRETATION 2.1. Definitions In this Agreement, unless the context otherwise requires, the following terms, regardless of capitalization, shall have the following meanings: 2.1.1. “Agreement” “Agreement” means this agreement, including any recitals and schedules to this agreement, as amended, supplemented or restated from time to time. Page 2 of 9 2.1.2. "Confidential Information" "Confidential Information" shall mean any non-public information, whether in oral, written, electronic, or other form, disclosed by the County to the Municipality that is identified as confidential or would reasonably be understood to be confidential under the circumstances. Confidential Information includes, but is not limited to, personal health information, municipal plans, policies, proprietary data, financial information, infrastructure plans, public safety strategies, internal reports, and any other information that is not publicly available. 2.1.3. “Project” “Project’ shall mean the transfer of Municipal Information from the County’s systems to the Municipality’s systems, as more particularly described in Appendix “1” to this Agreement. Changes to Appendix 1 shall be permitted upon written agreement of the Parties. 2.2. Interpretation 2.2.1. Governing Documents and the Precedence Thereof In case of any inconsistency or conflict between or within the provisions of this Agreement any other document or writing, the provisions of such documents shall take precedence and govern in the following order: i) The body of this agreement; ii) The appendices hereto, except where they duplicate the below; These documents are integrated into this agreement and collectively form the entirety of the agreement between the parties, and no supplement, modification, amendment, or termination of thereto shall be binding unless executed in writing by the Parties. These documents are collectively referred to herein as the “Agreement”. 2.2.2. Gender/Number Words importing the singular shall include the plural and vice versa. Words importing gender shall include all genders. 2.2.3. Headings Do Not Govern The headings contained in this Agreement are for reference only and in no way affect this Agreement. 2.2.4. “Include” All instances of the word “include” and all conjugations thereof should be read as though immediately followed by the words “without limitation”. 3. PROJECT The Municipality is responsible for and shall undertake the Project generally in conformance with the Project description attached hereto as Appendix “1”, subject to the terms and conditions herein. The Project will be performed by qualified operators in a workmanlike Page 3 of 9 manner using appropriate security measures. The County acknowledges that the Municipailty intends to utilize Zouling Technologies as its contractor for the purposes of completing the Project. The County covenants to make the Municipal Information available to the Municipality for the Project. 4. TERM 4.1 The term of this contract is from July 21st to September 19th, 2025. Time is of the essence in this agreement. 4.2 Should the Project not be complete by the expiration of this Agreement then: 4.2.1. The Agreement shall continue in force until such time as the Project is complete; 4.2.2. The Municipality shall use best efforts, all available means to complete the Project as quickly thereafter as possible; 4.2.3. The Municipality shall pay to the County such reasonable costs as are incurred by the County continuing to host the Municipal Information on its systems until such time as the Project is completed. 5. TERMINATION 5.1 Termination for Cause The County may suspend or terminate this Agreement in the event that any term or condition is breached that the County reasonably believes creates risk County, including risk to the information technology security, cyber security, financial security or other security of the County’s property. 5.2 Consequence of Termination In the event that the County terminates this Agreement pursuant to section 5.1, the County may employ such persons, contractors or agents as is necessary to complete the Project to remove the Municipal Information from the County’s systems and the Municipality shall pay the actual costs of the County in completing the Project. 6. EQUIPMENT The Municipality shall supply all equipment needed to complete the services required by this contract. All Equipment must be in good working order that meets or exceeds relevant safety specifications. 7. DUE DILIGENCE, LIMITATION OF LIABILITY AND INDEMNITY The Municipality undertakes the Project at its sole and absolute risk. The Municipality is solely responsible for investigating and ensuring that the Project methods are suitable for its purpose. Page 4 of 9 The County makes no guarantee, warranty or any statement as to appropriateness or fitness of the Municipality’s proposed methodology for the Project, nor any guarantee that the Municipality’s systems will operate following completion of the Project. The Municipality shall indemnify and hold harmless the County, its officers, Municipal Council, Employees and volunteers from and against any liabilities; claims; expenses; demands; losses; costs, including legal costs on a full indemnity basis; damages; suits or proceedings by whomsoever made, arising directly or indirectly by reason of any requirements of this Agreement, save and except for loss or damage caused by the negligence of the County or its employees. The Municipality shall take due and proper precautions for the prevention of accidents to its employees and other persons and property during or in consequence of the work and, should the County incur, pay or be put to any loss, damages, costs, charges or expenses or claims arising out of any failure to do so, the Municipality shall forthwith, upon demand, repay the same to the County. These indemnities shall survive the expiration or termination of this Agreement and continue thereafter in full force and effect. 8. COSTS OF THE PROJECT 8.1. Costs, General The Municipality shall be solely responsible for all costs associated with the Project. 8.2. County Costs The Parties hereby acknowledge and agree that the County will incur costs for MSP’s work related to the Project. The County shall be responsible to open a ticket with MSP for the project. MSP will track the costs of the ticket in a segregated manner from other work it performs for the County. The County will be responsible to MSP for the MSP invoice generated by the ticket. The Municipality shall be responsible for the actual costs incurred by the County for MSP’s work. The County shall provide the Municipality with an invoice for these costs, with the MSP Invoice as back-up demonstrating the actual costs of the County. 8.3. Municipality Costs The Municipality shall bear its own costs, including those of any contractors engaged by the Municipality. 9. MISCELLANEOUS 9.1. Non-Enforcement Does Not Constitute Waiver No waiver of any part of this Agreement will be deemed to be a waiver of any other provision. No term of this Agreement will be deemed to be waived by reason of any previous failure to enforce it. No term of this Agreement may be waived except in a writing signed by the party waiving enforcement. Page 5 of 9 9.2. Governing Law The validity, construction, and performance of this Agreement shall be governed by the laws of the Province of Ontario and the Law of Canada applicable therein from time to time. 9.3. Execution by Counterpart; Electronic Signatures Permitted This Agreement may be executed in one or more counterparts and thereafter exchanged by scanned, emailed or facsimile transmission methods, each of which document, once executed, shall constitute an original thereof and all of which together shall constitute one and the same Agreement. This Agreement may be signed by way of electronic signatures, provided that such electronic signatures comply with the Municipality’s policies regarding the same. 9.4. No Assignment without Consent This Agreement may not be assigned. 9.5. Entire Agreement This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. This Agreement supersedes any prior agreements, understandings, negotiations and discussions, whether oral or written, between the parties. 9.6. Severability If any clause of this Agreement is determined by a court of competent jurisdiction to be illegal or unenforceable, then such clause shall be considered separate and severable from the rest of this Agreement, and the remaining provisions shall remain in full force and effect and shall continue to be binding upon the parties as though the illegal or unenforceable clause had never been included. Page 6 of 9 IN WITNESS WHEREOF this Agreement has been executed by the parties as of the effective date. SIGNED AND DELIVERED ) Corporation of the County of Elgin ) ) ) per:_______________________________ ) Name: ) Position: ) ) I/We have authority to bind the Corporation. ) ) ) The Corporation of the Municipality of Bayham ) ) ) per:_______________________________ ) Name: ) Position: ) ) ) per:_______________________________ ) Name: ) Position: ) ) I/We have authority to bind the Corporation. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z810-2025 NEZEZON BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “H” (Vienna) by changing the zoning symbol on the lands from ‘Holding Village Residential 1 (R1(h1 / h4))’ Zone to ‘Village Residential 1 (R1) Zone, which lands are outlined in heavy solid lines and marked “R1” on Schedule “H” (Vienna) to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law shall come into force on the date of passing. READ A FIRST TIME SECOND TIME THIS 17TH DAY OF JULY 2025. READ A THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF JULY 2025. MAYOR CLERK ZBA-15/25 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2025-049 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD JULY 17, 2025 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held July 17, 2025 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF JULY, 2025. ____________________________ _____________________________ MAYOR CLERK