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HomeMy WebLinkAboutJune 05, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, June 5, 2025 7:00 p.m. 7:30 p.m. Statutory Planning Meeting —1 Application The June 5, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO PLANNING COORDINATOR / DEPUTY CLERK TREASURER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DAN FROESE SUSAN CHILCOTT THOMAS THAYER MARGARET UNDERHILL LORNE JAMES 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3_ REVIEW OF ITEMS NOT LISTED ON AGENDA 13.2 C Report TR-14/25 re Banking Services Agreement 1 3.2 D Report TR-15/25 re Municipal Auditor Appointment 1 3.2 E Report CAO-27/25 re Letter of Support — Health and Safety Water Systems (HSWS) 13.2 F Report CAO-28/25 re Site Plan Agreement — 1708804 Ontario Inc. (o/a Tito's Pizza) — 6231 Plank Road, Vienna (Application No. SPA-04/25) 14 B By-law No. 2025-043 — Being a by-law to authorize a banking services agreement between The Corporation of the Municipality of Bayham and RBC Royal Bank 14 C By-law No. 2025-044 — Being a by-law to appoint a municipal auditor for the Municipality of Bayham 4. ANNOUNCEMENTS Councillor Chilcott reminded residents of Edisonfest this weekend. Arrive at 9 am. Opening ceremonies are at 10 am. Council Minutes June 5, 2025 CAO Thayer advised that the Development Charge Background Study to consider development charges for fire, roads, and parks and recreation services was published on the website today. The Public Meeting is June 19, 2025 at 6:30 pm. 5. PRESENTATIONS A. Rob Foster, Graham Scott Enns re 2024 Consolidated Financial Statements Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the presentation from Rob Foster, Graham Scott Enns re 2024 Consolidated Financial Statements be received for information; AND THAT the 2024 Financial Statements be approved as presented; AND THAT the Chair be directed to sign the audit finding letters. CARRIED 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held May 15, 2025 B. Statutory Planning Meeting held May 15, 2025 C. Court of Revision Meeting held May 15, 2025 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the minutes from the Regular Meeting of Council held May 15, 2025, minutes from the Statutory Planning Meeting held May 15, 2025 and the minutes of the Court of Revision meeting held May 15, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council Council Minutes 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information June 5, 2025 A. Notice of Passing re Zoning By-law Amendment ZBA-27/24 1498855 Ontario Inc. B. Notice of Adoption re Official Plan Amendment No. 39 OPA-04/24 1498855 Ontario Inc. C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-15/25 Neufeld Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT items 12.1.1 A — C be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-26/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E94-24 and E96-24 Yu, 55 Wellington Street Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-26/25 regarding the Consent Applications E94-24 and E96-24 Yu be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E94-24 be granted subject to the following conditions and considerations: 1. That the Owner obtains approval of a Minor Variance Application for the proposed Severed Lot No. 1 to permit a reduced Minimum Lot Frontage of 11.0 metres and approval of a minor variance for the proposed Retained Lot No. 2 to permit a reduced Minimum Side Yard Width of 1.08 metres (west side); 2. That the Owner obtains a demolition permit to remove the existing attached garage from the existing house on the Retained Lot No. 2; 3. That the Owner removes the existing attached garage and removes all debris in accordance with the demolition permit on Lot No. 2 and removes all other existing accessory structures from the property located on proposed Severed Lot No. 1; Council Minutes June 5, 2025 4. That the Owner obtains permits from the Municipality and installs a new municipal water and sanitary service connection to the proposed Severed Lot No. 1; 5. That the Owner provides confirmation with respect to the location of the existing municipal water and sanitary service connections to the Retained Lot No. 2. Should the existing servicing laterals cross the proposed property lines, the Owner shall obtain a permit from the Municipality for the installation of a new municipal water and sanitary service connection to the Retained Lot No. 2; 6. That the Owner obtains approval from the Municipality for a road entrance permit (Wellington Street) for a new access to the proposed Severed Lot No. 1; That the Owner provides an engineered grading, drainage and storm water management plan for Severed Lot No.1 and the Retained Lot No. 2 to demonstrate that the lands will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality; 3 That the Owner initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for a municipal drain (Wellington Street Drain) in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the Owner will be billed for any additional costs incurred. c That the Owner pay fees as required in Municipal By-law No. 2025-007 Cash -in -lieu of Parkland; 10. That the Owner provides a digital copy of a survey of the subject lands; 11. That the Owner provides a Planning Report Fee due and payable to the Municipality of Bayham upon the County granting the consent. AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E96-24 be granted subject to the following conditions and considerations: 1. That the Owner obtains a permit from the Municipality for the installation of a new municipal water and sanitary service connection to the proposed Severed Lot No. 3; 2. That the Owner provides confirmation with respect to the location of the existing municipal water and sanitary service connections to the Retained Lot No. 2. Should the existing servicing laterals cross the proposed property lines, the Owner shall obtain a permit from the Municipality of Bayham for the installation of a new municipal water and sanitary service connection to the Retained parcel; v, That the Owner obtains approval from the Municipality of Bayham for road entrance permit (Wellington Street) for a new access to the proposed Severed Lot No. 3; }I That the Owner provides an engineered grading, drainage and storm water management plan for Severed Lot No. 3 and the Retained Lot No. 2 to demonstrate that the lands will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality of Bayham; i; That the Owner initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule for a municipal drain (Wellington Street Drain) in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the Owner will be billed for any additional costs incurred. 6. That the Owner pay fees as required in Municipal By-law No. 2025-007 Cash -in -lieu of Parkland; r'. That the Owner provides a digital copy of a survey of the subject lands; Council Minutes June 5, 2025 8. That the Owner provides a Planning Report Fee due and payable to the Municipality of Bayham upon the County granting the consent. CARRIED The Council Meeting recessed for a Statutory Planning Meeting at 7:29 pm. The Council Meeting resumed at 7;33 pm. B. Report DS-27125 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-02/25 Van Ittersum, 12011 Elliott Road Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-27/25 regarding the Van Ittersum rezoning application ZBA-02/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 15, 2025 associated with this application, there was were no oral presentations and no public written submissions regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in Lot 15 Concession 10, municipally identified as 12011 Elliott Road, from Estate Residential (ER) to a Site -specific Estate Residential (ER-14) Zone to permit the development of an accessory storage building on the subject property for the storage of personal recreational vehicles and personal belongings, which requires relief from the following provision: • Section 8.10.2 to permit a cumulative Maximum Floor Area for Accessory Buildings of 197 m2, whereas 95.0 m2 is required. AND THAT Zoning By-law No. Z808-2025 be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of The Blue Mountains re Reduced Provincial Tax Rate on Ontario -Made Cider B. Municipality of Kincardine re Bill 5, Protect Ontario by Unleashing our Economy Act C. Town of Orangeville re Responsible Growth and Opposition to Elements of Bill 5 D. Ministry of Municipal Affairs and Housing re Bill 17 Protect Ontario by Building Faster and Smarter Act, 2025 5 Council Minutes June 5, 2025 E. Ministry of Municipal Affairs and Housing re Technical Briefing on Bill 17 Protect Ontario by Building Faster and Smarter Act, 2025 F. Watson & Associates re Assessment of Bill 17 Protect Ontario by Building Faster and Smarter Act, 2025 G. Ministry of the Solicitor General re OPP Cost Recovery Model Review H. Ministry of Natural Resources re Reintroduction of the Geologic Carbon Storage Act Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT items 13.1.1 A — H be received for information. CN_1IVVIaIC 13.1.2 Requiring Action 13.2 Reports to Council A. Report TR-13/25 by Lorne James, Treasurer re 2026 Budget Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-13/25 re 2026 Budget Schedule be received for information; AND THAT the proposed budget guidelines be approved; AND THAT the following dates be established for the 2026 budget process: June 5 — September 30, 2025 — Budget Public Consultation Period Tuesday, November 4, 2025 — 2026-2035 Capital Budget Meeting Tuesday, January 6, 2026 — 2026 Operating Budget Meeting • Thursday, January 15, 2026 — Budget Open House CARRIED B. Report CAO-26/25 by Thomas Thayer, CAO re Extension of Site Plan Agreement — Latimer — 54296 Heritage Line SPA-02/23 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-26/25 re Extension to Site Plan Agreement — Latimer — 54296 Heritage Line, Straffordville (Application No. SPA-02/23) be received for information. CARRIED 6 Council Minutes June 5, 2025 C. Report TR-14/25 by Lorne James, Treasurer re Banking Services Agreement Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report TR-14/25 re Banking Services Agreement be received for information; AND THAT Council of The Corporation of the Municipality of Bayham accepts the banking services proposal from Royal Bank of Canada (RBC) on a five-year term, expiring on May 31, 2030; AND THAT the appropriate authorizing by-law be presented to Council for enactment. WINNOW D. Report TR-15/25 by Lorne James, Treasurer re Municipal Auditor Appointment Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report TR-15/25 re Municipal Auditor Appointment be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham accepts the proposal and fees submitted by Graham Scott Enns, LLP for municipal auditor services for 2025 to 2029 inclusive; AND THAT the appropriate appointment by-law be presented to Council for enactment. CARRIED E. Report CAO-27/25 by Thomas Thayer, CAO re Letter of Support — Health and Safety Water Stream (HSWS) Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-27/25 re Letter of Support — Health and Safety Water Stream (HSWS) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham supports Bayham's participation in a joint application to the Health and Safety Water Stream (HSWS) for the rehabilitation of the Port Burwell Area Secondary Water Supply System's transmission main on Nova Scotia Line; AND THAT the Mayor be authorized to prepare and sign a Letter of Support from Bayham for the HSWS application. CARRIED 7 Council Minutes June 5, 2025 F. Report CAO-28/25 by Thomas Thayer, CAO re Site Plan Agreement — 1708804 Ontario Inc. (o/a Tito's Pizza), 6231 Plank Road, Vienna (Application No. SPA-04/25) Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-28/25 re Site Plan Agreement — 1708804 Ontario Inc. (o/a Tito's Pizza) — 6231 Plank Road, Vienna (Application No. SPA-04/25) be received for information. CARRIED 14. BY-LAWS A. By-law No. Z808-2025 Being a by-law to amend By-law No. Z456-2003, as amended — Van Ittersum B. By-law No. 2025-043 Being a by-law to authorize a banking services agreement between The Corporation of the Municipality of Bayham and RBC Royal Bank C. By-law No. 2025-044 Being a by-law to appoint a municipal auditor for the Municipality of Bayham Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT By-law Nos. 2025-043, 2025-044, and Z808-2025 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-042 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2025-042 be read a first, second and third time and finally passed. CARRIED 8 Council Minutes June 5, 2025 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 8:01 p.m. CARRIED MAYOR 9