HomeMy WebLinkAboutJune 05, 2025 - Council - AddendumTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING ADDENDUM
Thursday, June 5, 2025
13.2 C Report TR-14/25 by Lorne James, Treasurer re Banking Services Agreement
13.2 D Report TR-15/25 by Lorne James, Treasurer re Municipal Auditor Appointment
13.2 E Report CAO-27/25 by Thomas Thayer, CAO re Letter of Support – Health and
Safety Water Stream (HSWS)
13.2 F Report CAO-28/25 by Thomas Thayer, CAO re Site Plan Agreement – 1708804
Ontario Inc. (o/a Tito’s Pizza) – 6231 Plank Road, Vienna (Application No. SPA-
04/25)
14 B By-law No. 2025-043 Being a by-law to authorize a banking services
agreement between The Corporation of the Municipality of Bayham and RBC
Royal Bank
14 C By-law No. 2025-044 Being a by-law to appoint a municipal auditor for
the Municipality of Bayham
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: June 5, 2025
REPORT: TR-14/25 SUBJECT: BANKING SERVICES AGREEMENT
BACKGROUND
It is the Municipality’s best practice to review its banking services agreement on a regular basis.
The goals are to obtain updated, competitive pricing information; to re-evaluate the best overall
services, both existing and optional; and, to explore new technologies and services that might
not have been available previously.
Banking services and technologies have evolved over the years and the Municipality may wish
to take advantage of the these innovations to enhance customer service by offering a variety of
payment channels for taxes, utilities, etc., and to increase transaction processing efficiency that
will reduce costs, transaction error, and to promote greater security.
At its January 16, 2020 meeting, Council adopted By-law No. 2020-001 to formalize a banking
services agreement with Royal Bank of Canada (RBC) as an extension to an existing
relationship. The banking services agreement was on a five-year team.
DISCUSSION
The five-year term lapsed on April 30, 2025. Since that time, staff have been working towards a
potential new agreement with RBC.
RBC is the current bank provider. RBC provides a broad range of retail banking, wealth
management, and investment banking products.
Pricing and fees:
All basic banking and transaction fees will be waived (Lowest in cost)
Technology and solutions/Security and Fraud Protection:
EDI services, records all online payments for tax and utility into two separate
batch files to be uploaded into accounting system.
Disaster recovery program/plan
Mobile App (Apple, Android) that allows for viewing of information, transfer of
funds, approve payments and transfers
Integration/compatible with our current accounting software
Interest on operating account:
Prime less 1.76% calculated on daily balance. Potential additional interest
revenue of $25,000 based on $7,000,000 balance
Borrowing Facilities:
Line of credit: Prime less 0.25%
Credit card: $50 annual fee, US credit card for $24 in yearly fees
Proximity:
Cheque and cash deposits can be done at Tillsonburg. Night deposit box is setup
at Simcoe, Aylmer, and Tillsonburg.
RBC has been the financial institution for many years. The Municipality has had strong working
relationship with Megan Causyn and her staff at RBC. The relationship between RBC and
municipality is invaluable as RBC has been a trusted advisor for years, handling our day to day
banking needs, short term investments, revolving line of credit and credit card facilities.
Staff have conducted a review and RBC fees represent a substantial savings over switching to
TD Bank or BMO in addition to staff time that is currently not available to handle a change-over.
RBC has proposed a five-year service agreement with fees to be unchanged over the term of
agreement. Staff recommend proceeding with a new five-year banking services agreement with
RBC. The Municipality’s cost controls will not be impacted, and staff anticipate no interruption
for services or payments.
If approved by Council, the new five-year term would expire on May 31, 2030.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Not Applicable
RECOMMENDATION
1. THAT Report TR-14/25 re Banking Services Agreement be received for information;
2. AND THAT Council of the Corporation of The Municipality of Bayham accepts the
banking services proposal from Royal Bank of Canada (RBC) on a five-year term,
expiring on May 31, 2030;
3. AND THAT the appropriate authorizing by-law be presented to Council for
enactment.
Respectfully submitted: Reviewed by:
Lorne James, CPA, CA Thomas Thayer, CMO, AOMC
Treasurer Chief Administrative Officer
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: June 5, 2025
REPORT: TR-15/25 SUBJECT: MUNICIPAL AUDITOR APPOINTMENT
BACKGROUND
The appointment for the municipal auditor, Graham Scott Enns LLP, has concluded at the end
of 2024 fiscal year end. Council is required to appoint a Municipal Auditor commencing with the
2025 fiscal year. The Auditor is independent and reports directly to Council in regards to the
financial health of the Municipality.
DISCUSSION
It is common practice to appoint an auditor for a three- to five-year term. Graham Scott Enns
LLP has been the municipal auditor since amalgamation. Staff requested Rob Foster,
engagement partner, to present a five-year audit proposal service for annual audit costs and
staff billing rates for service. Proposal provided for audit services is to complete the 2025 core
audit for $18,640, 2026 for $19,010, 2027 for $19,580, 2028 for $20,170 and 2029 for $20,775.
The Treasurer has prior years of experience in public audit and reviewing engagement of similar
size of financial and municipal population. The Treasurer has found the fees quoted to be fair
and substantially below recent public tendering of audit engagement services.
Staff and Council have a long-standing working relationship with the municipal auditor, Graham
Scott Enns LLP. Appointment of same would ensure continuity of service at a level known to
and expected by Council. The fee schedule attached reflects only inflationary increases over
2024 fees.
If approved by Council, the new five-year term would expire on January 1, 2030.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Not Applicable
ATTACHMENTS
1. Proposal and Fees, Rob Foster, Graham Scott Enns LLP, dated June 2, 2025
RECOMMENDATION
1. THAT Report TR-15/25 re Municipal Auditor Appointment be received for information;
2. AND THAT the Council of The Corporation of the Municipality of Bayham accepts the
proposal and fees submitted by Graham Scott Enns, LLP for municipal auditor
services for 2025 to 2029 inclusive;
3. AND THAT the appropriate appointment by-law be presented to Council for
enactment.
Respectfully submitted: Reviewed by:
Lorne James, CPA, CA Thomas Thayer, CMO, AOMC
Treasurer Chief Administrative Officer
June 2, 2025 Lorne James, Treasurer Municipality of Bayham 56169 Heritage Line, PO Box 160
Straffordville, ON N0J 1Y0 Dear Lorne:
We would like to thank you for the opportunity to provide a proposal of our expected audit fees over the next five-year period. As you know, we have worked with the Municipality of Bayham for a number of years and in conjunction with your Treasurer, have developed audit techniques that are efficient and effective for the size of the Municipality. We do not foresee any significant changes in the audit requirements for municipalities in the upcoming five years and even with
salary inflationary pressures within our industry ranging in the 4% to 6%, we believe we can continue to provide the core audit with a minimal annual inflation factor of 2% in year one and two and 3% in years three to five. For further clarity, we would then propose to complete the 2025 core audit for $18,640, 2026 for $19,010, 2027 for $19,580, 2028 for $20,170 and 2029 for $20,775.
These fees are based on the assumption we receive a full set of working papers supporting balances in both the statement of financial position and the major areas of taxation, amortization and government grants similar to the prior year. This fee does not include the preparation of the Financial Information Return or any other audited schedules required for funding or other needs.
Any work required outside the normal scope of the audit would be discussed with management before work begins and a reasonable fee structure would be set out and agreed to by both parties. Our hourly rate would range from $100 to $300 an hour depending on the skill set of the staff required for the project. It has been our experience that most of these projects average in the range of $130 to $155 per hour.
Please feel free to contact us should you require any further information or wish to discuss our proposal further. We thank management and council again for this opportunity to continue providing the audit services you have come to expect and rely on.
Yours Truly Graham Scott Enns LLP
Robert Foster
Robert Foster, CPA, CA Partner
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: June 5, 2025
REPORT: CAO-27/25 SUBJECT: LETTER OF SUPPORT – HEALTH AND SAFETY WATER STREAM (HSWS)
BACKGROUND
The Health and Safety Water Stream (HSWS) will help municipalities and First Nations build,
expand, or rehabilitate aging water, wastewater, stormwater, flood, and erosion infrastructure.
The intent is to fund projects that will help preserve the current housing supply and protect
communities during extreme weather events.
HSWS is providing $175 million in funding under the Municipal Housing Infrastructure Program.
Municipalities and public-sector bodies are eligible to apply. Eligible projects must meet the
following requirements:
protect or maintain housing units that are otherwise compromised by health and safety
risks
demonstrate that they will create climate resiliency and adaptation
be new construction, rehabilitation or expansion
have not started construction
have a clear start and end date
start no later than June 30, 2026
include a capital component and may also include pre-construction planning and design
work
be in the process of, or completed, the design and planning phase
Municipalities may apply for up to 73 percent of eligible project costs. Municipalities would be
required to fund all remaining project costs. If successful, municipalities Recipients may stack
other federal and municipal funding to fund the remaining 27 percent minimum recipient
contribution. The onus would be on recipient municipalities to determine if federal funding can
be used towards the project being submitted to the HSWS.
The application deadline is June 26, 2025, and projects have to be substantially complete by
March 31, 2029.
DISCUSSION
The Municipality of Bayham is a joint partner with the Municipality of Central Elgin and the
Township of Malahide on the Port Burwell Area Secondary Water Supply System (PBASWSS).
The PBASWSS is managed by the Board of Management, with Malahide being the
administering municipality. The transmission main that feeds into the Bayham Water System,
which services Port Burwell and Vienna, runs in from Malahide along Nova Scotia Line.
Since 2019, the transmission main has been the subject of four failures affecting the water
system in Bayham. The most recent was in early 2023 and has resulted in significant discussion
at the municipal and Board levels regarding the condition of a 7-kilometre stretch of the
transmission main, and the costs associated with its rehabilitation.
In 2023, Council received Report PS-07/24 re Port Burwell Area Secondary Water Supply
System - Pipeline Desktop Condition Assessment Report. The Report included a report
received by the Board of Management (PBASWSS-24-06) advising that the cost to rehabilitate
the identified stretch of the transmission main was approximately $21 million, with $13.2 million
(2024 figures) being Bayham’s estimated portion, based upon Bayham’s usership on the
system. The transmission main was added to the 2024-2033 Capital Budget as Capital Item No.
W-10, which is currently slated to be a 2028 project, which means costs may inflate before then.
At the time of this Report, Bayham’s total potential debt capacity is approximately $23.5 million.
Should Bayham have to pay its full portion without external subsidization or support, the $13.2
million allocation represents 56 percent of Bayham’s total debt service, which would have to be
recouped through higher general water rates for Bayham water system users.
At its February 6, 2025 meeting, Council received Report CAO-04/25 re Letter of Support –
Canada Housing Infrastructure Fund (CHIF). The CHIF is a Federal program providing up to 50
percent funding for key infrastructure projects. Council motioned to provide a Letter of Support
for a joint application to the Canada Housing Infrastructure Fund (CHIF) for the rehabilitation of
the Port Burwell Area Secondary Water Supply System’s transmission main on Nova Scotia
Line. Malahide and Central Elgin were also party to this application.
Under the HSWS, eligible water-related programs include:
treatment plants
reservoirs
local pipes, including the distribution system watermain and the applicant portion of
service lines
pump stations
The Port Burwell Area Secondary Water Supply System’s transmission main on Nova Scotia
Line fits the eligible program list and as such, Bayham, Malahide, Central Elgin have
commenced discussion around another joint application for this project. The HSWS is stackable
with the CHIF grant if we are successful with both, which will decrease the amount payable by
Bayham to this important rehabilitation. It also increases the odds of being awarded funding for
this project if we are only successful with one of the two programs. The HSWS also encourages
joint applications between multiple eligible applicants. Bayham, Malahide and Central Elgin all
qualify as eligible.
Malahide staff have volunteered to lead the application process as the PBASWSS administering
municipality. Bayham and Central Elgin will be providing integral support to ensuring application
completeness. As a key component of the application, staff from each participating municipality
are seeking a Letter of Support from their respective councils for the application. It is expected
the PBASWSS Board of Management will also be considering this request at their June 18,
2025 meeting.
Staff note that each municipality is allow to submit only one application under the HSWS
program. If Bayham chooses to submit a joint application with Malahide and Central Elgin as a
part of the PBASWSS Board of Management, the submission would be counted as our only
application.
Staff recommend that Council support an application to the HSWS for the rehabilitation of the 7-
kilometre stretch of the PBASWSS transmission main, and that the Mayor prepare and sign a
Letter of Support to that effect.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Actively seek and apply for grants to support operational and capital projects
3.3: Quality of Governance > To strategically engage in partnerships, joint ventures
and other collaborative activities that leverage the Municipality’s resources and
capabilities in order to achieve enhanced efficiencies and benefits for the
community and its residents.
Initiative(s): Not applicable
RECOMMENDATION
1. THAT Report CAO-27/25 re Letter of Support – Health and Safety Water Stream
(HSWS) be received for information;
2. AND THAT the Council of The Corporation of the Municipality of Bayham supports
Bayham’s participation in a joint application to the Health and Safety Water Stream
(HSWS) for the rehabilitation of the Port Burwell Area Secondary Water Supply System’s
transmission main on Nova Scotia Line;
3. AND THAT the Mayor be authorized to prepare and sign a Letter of Support from
Bayham for the HSWS application.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: June 5, 2025
REPORT: CAO-28/25
SUBJECT: SITE PLAN AGREEMENT – 1708804 ONTARIO INC. (O/A TITO’S PIZZA) –
6231 PLANK ROAD, VIENNA (APPLICATION NO. SPA-04/25)
BACKGROUND
At its February 6, 2025 meeting, Council adopted By-law No. 2025-008, Site Plan Control By-
law for the Municipality of Bayham. The CAO’s delegated authority is assigned under Section
6(1) of By-law No. 2025-008.
On May 9, 2025, a Site Plan Control Application was submitted by 1708804 Ontario Inc.,
operating as Tito’s Pizza, requesting a Site Plan Agreement for the property known municipally
as 6231 Plank Road in Vienna. The application was deemed completed by Planning staff on
May 23, 2025.
DISCUSSION
Site Plan Control was required due to a change of use in an existing structure in the Central
Business District “C1” zone in Vienna. The intent of the Site Plan application was to pave the
abutting parking lot; confirm lot drainage and slopes; and, identify snow storage, parking
spaces, flow of traffic and a garbage receptacle location on the property.
Staff reviewed the complete application with no concerns noted in respect of Municipal policies
and practices. There were no concerns noted by Elgin County in respect of the existing access
onto Plank Road.
The Site Plan Agreement was executed by all parties on May 30, 2025.
As the CAO is the delegated authority for Site Plan Control approval, this information is provided
for informational purposes only.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1.Site Plan Control Application – 1708804 Ontario Inc. (o/a Tito’s Pizza), 6231 Plank
Road, Vienna
2.Agreement between The Corporation of the Municipality of Bayham and 1708804
Ontario Inc. (o/a Tito’s Pizza), 6231 Plank Road, Vienna
RECOMMENDATION
1.THAT Report CAO-28/25 re Site Plan Agreement – 1708804 Ontario Inc. (o/a Tito’s
Pizza) – 6231 Plank Road, Vienna (Application No. SPA-04/25) be received for
information.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-043
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
RBC ROYAL BANK
FOR THE PROVISION OF BANKING SERVICES
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement for provision of banking services.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Treasurer be and are hereby authorized to execute the
Agreement between the Municipality of Bayham and RBC Royal Bank for the
provision of banking services;
2. AND THAT this by-law shall come into full force and effect on the 1st day of
June, 2025.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5TH DAY
OF JUNE, 2025.
______________________ ___________________
MAYOR CLERK
Megan Causyn Relationship Manager, Commercial Financial Services
Royal Bank of Canada 121 Broadway Street Tillsonburg, Ontario, N4G 3P7 519-842-6944 May 29, 2025
Edward Ketchabaw The Corporation of the Municipality of Bayham
56169 Heritage Line Straffordville, Ontario, N0J 1Y0
Dear Edward; Re: Negotiated Deposit Interest Rates and Service Fees
Royal Bank of Canada (“RBC”) is currently providing the The Corporation of the Municipality of Bayham (Municipality of Bayham) the services listed in Schedules “A” and “B” attached. The current pricing and interest rates for these services expired on April 30, 2025. RBC would be pleased to continue to provide these services for an additional 5 years, commencing on June 01, 2025 and ending on May 31, 2030. Our proposal is based on your historical 12-month average account balances and levels of activity, as well as the expectation that these will continue. Should the average account balances and/or levels of activity
vary by more than 20% from current levels on a 12-month basis, either party shall have the right to request amendments to this pricing and interest agreement. Each of the Municipality of Bayham and RBC has the right to terminate this agreement upon 90 days’ prior written notice to the other party. Termination shall not affect the rights, obligations, and/or remedies of each party hereto accrued to the date of termination notwithstanding the termination provision set out in the Schedule “A” Deposit Interest Agreement attached. This agreement amends, terminates, and replaces all prior agreement(s) between RBC and the Municipality of Bayham with respect to the pricing and rates of the services listed in Schedules “A” and “B” only. This agreement does not replace any agreement the Municipality of Bayham may have with RBC with respect
to any other subject matter which continue to apply. Any new services introduced during the proposed new term will be negotiated separately and will be considered supplemental hereto.
PAGE 2
In addition to the services currently being used, we will continue to introduce alternative banking solutions to the Municipality of Bayham that have the potential to further reduce administrative costs, improve efficiencies and minimize the risk of potential exposure to fraudulent activity. We would like to thank you for choosing RBC to be your provider of banking services. We value your business and look forward to our continued relationship. If you have any questions, do not hesitate to contact me. Please provide your agreement to and acceptance of our offer by signing below and initialing Schedules “A” and “B”. Return a copy of this agreement to RBC at the address set out above. Yours truly,
Royal Bank of Canada
By: Megan Causyn
Relationship Manager, Commercial Financial Services
Accepted and Agreed by:
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Per:
Name:
Title:
Per:
Name:
Title:
Please note the information contained in this letter agreement is confidential information of RBC and you are not permitted to share it with any person without our prior written consent.
PAGE 3
The Corporation of the Municipality of Bayham Effective June 01, 2025 SCHEDULE “A” DEPOSIT INTEREST AGREEMENT Deposit Interest Arrangement This interest arrangement applies to the following CAD Account(s):
Existing Arrangement
The deposit interest arrangement calculates interest on the average monthly balance (AMB) in the Account, using the average Royal Bank Prime (RBP) as a reference rate. Interest is calculated on the interest-bearing balance at a rate of RBP - 1.76%. The arrangement is not changing. Definitions "Account" means each current account, CAD or USD, referenced in this Schedule "A" "Average Monthly Balance" or "AMB" is the average of the daily closing credit balances for the month. "Interest Bearing Balance" or "IBB" is the gross balance less compensating balance and/or float if applicable.
"Royal Bank Prime" or "RBP" is the annual rate of interest announced by us from time to time as a reference rate then in effect for determining interest rates on Canadian Dollar commercial loans in
Canada. The average RBP is determined each month by dividing the aggregate daily RBP for the month by the number of days in that month. All interest rates herein are annual interest rates. All interest calculations herein are simple interest calculations. Terms and Conditions For arrangements that use either the RBP, USBR or USTBR as a reference rate, interest is paid directly to your account on the second business day of each month, backdated to the first. All reference rates are available upon request and are posted in our branch and/or on our website.
Unless otherwise expressly indicated herein, we may change the interest rate(s) indicated above, including, without limitation, any reference rate(s) used to calculate such interest rate(s), at any time by providing you with at least thirty (30) days’ prior notice. We may also at any time, at our sole discretion and upon at least
thirty (30) days’ prior notice, charge interest on deposits to the Account(s).
Transit #:Account #:
05102 1011923
05102 1010685
PAGE 4
Unless we agree otherwise in writing, you confirm and agree that funds deposited into the Account(s) are not being invested on behalf of any third party, and do not belong to and are not for the benefit of any third party (“Third Party Funds”). If we have not agreed in writing, you agree to advise us should any Third Party Funds be deposited into any Account and we reserve the right, at our discretion and without notice, to pay interest at a rate or rates different than the rate(s) indicated above, for such periods of time as we may choose at our discretion, on any Third Party Funds that are deposited into the Account(s).
You agree to advise us by (i) 10:00 a.m. Pacific Time if your Account is located in Pacific or Mountain time zones; or (ii) 11:00 a.m. Eastern Time if your Account is located in any other time zone, on the same business day of any fluctuations that would cause your end of day balance to increase or decrease by CAD/ USD (based on currency of the Account) twenty-five million dollars ($25,000,000.00) or more (“Fluctuations”).
We reserve the right, at our discretion and without notice, to pay interest at a rate or rates different than the rate(s) indicated above, for such periods of time as we may choose at our discretion, on any funds that were deposited into the Account(s) as a result of Fluctuations, whether advised or not. Should it be necessary to
use a different rate or rates, then the amount of interest to be paid will be determined by multiplying the revised rate or rates by the amount of funds that were deposited into the Account(s) as a result of the Fluctuations (or the amount of any remaining funds, if a portion of the funds have been withdrawn) for the
number of days that such funds (or remaining funds) remain in the Account(s).
We reserve the right, at our discretion and without notice, to pay interest at a rate or rates different than the rate(s) indicated above on an amount equal to the difference between any funds that were withdrawn from the Account(s) as a result of unadvised Fluctuations and CAD/USD (based on currency of the Account) twenty-five million dollars ($25,000,000.00) (“Difference”). Should it be necessary to use a different rate or rates, then the amount of interest to be paid on the Difference will be determined by multiplying the
revised rate or rates by the amount equal to the Difference for one day.
We may at any time, at our discretion and without notice, refuse any deposit to any Account, impose a cap on the amount of funds in any Account, or refuse to process any instruction, Instrument, request, communication, or other document, for any reason in accordance with our policies, procedures, or guidelines.
This agreement is in addition to any other services we may have with you concerning the Account(s).
This agreement constitutes a service material or service agreement under the Master Client Agreement for Business Clients, Financial Services Agreement, or the Business Services Agreement, as applicable (each,
a “Master Agreement”) between you and us. All provisions of the Master Agreement apply to this agreement as if they were contained in this agreement, unless expressly excluded or modified herein. If there is any inconsistency between the Master Agreement and this agreement, this agreement will prevail
to the extent of any inconsistency for this deposit interest arrangement.
These arrangements commence on June 01, 2025, and supersede and replace any prior arrangements for the payment of interest on your Account(s). Unless otherwise expressly indicated herein, we may terminate or change any part of these arrangements at any time by providing you with notice at least thirty (30) days’ prior to the effective date of termination or the change.
“We", "us", and "our" means Royal Bank of Canada. "You" and "your" means each account holder to whom this document is addressed. "We", "us", and "our" means Royal Bank of Canada. "You" and "your" means each account holder to whom this document is addressed.
PAGE 5
Initials:
The Corporation of the Municipality of Bayham Effective June 01, 2025 SCHEDULE “B” BANKING SERVICE FEES
ACCOUNTS AND SERVICES MONTHLY
VOLUME
CURRENT
PRICE
CURRENT
TOTAL
PROPOSED
PRICE
PROPOSED
TOTAL
CURRENT ACCOUNT (FL)
ACC # 05102 1010685, 05102 1011923, 05102 1011956
# ELECTRONIC DEBITS 11 Waived Waived
# ELECTRONIC DEPOSITS/CREDIT 314 Waived Waived
# REGULAR CHEQUES/DEBITS 56 Waived Waived
# REGULAR DEPOSITS/CREDITS 9 Waived Waived
# ITEMS ON DEPOSIT 163 Waived Waived
AMT OF CASH DEP-ATM Waived Waived
AMT OF CASH DEP-IN BRANCH Waived Waived
AMT OF CASH DEP-NIGHT DEPOSIT 24,998 Waived Waived
# CHEQUES CERTIFIED Waived Waived
# DEBIT TRANSFERS AUTO Waived Waived
# DUPLICATE STATEMENTS Waived Waived
# E-STATEMENT RETRIEVAL Waived Waived
# INTERIM STATEMENTS Waived Waived
# ITEMS DEPOSITED RTD 1 Waived Waived
# MANUAL TRANSFERS Waived Waived
# OL BKG ARCHIVE ITEMS Waived Waived
# OL BKG COPY ITEMS Waived Waived
# PAPER STATEMENTS WITH IMAGES Waived Waived
# PAPER STATEMENTS WITHOUT IMAGES Waived Waived
# REPRINT STATEMENT Waived Waived
# STOP PAYMENT ORDERS - ASSISTED Waived Waived
# STOP PAYMENT ORDERS - SELF SERVE Waived Waived
# TRACE ARCHIVE ITEMS Waived Waived
# TRACE ITEMS Waived Waived
TOTAL CURRENT ACCOUNT $0.00 $0.00
ACCOUNTS AND SERVICES MONTHLYVOLUME CURRENTPRICE CURRENTTOTAL PROPOSEDPRICE PROPOSEDTOTAL
PAPER STATEMENT FEE
ACC # 0026110340001 (05102 1011923)
PAPER STATEMENT FEE 1 Waived Waived
TOTAL PAPER STATEMENT FEE $0.00 $0.00
ACCOUNTS AND SERVICES MONTHLY
VOLUME
CURRENT
PRICE
CURRENT
TOTAL
PROPOSED
PRICE
PROPOSED
TOTAL
RBC EXPRESS BAL REP OPTION 2
ACC # 3008558346930 (05102 1011923)
# ACCOUNTS OTHER FI Waived Waived
# ACCOUNTS RBC IN CANADA (tiered)Waived Waived
# TRANSACTIONS OTHER FI (tiered)Waived Waived
# TRANSACTIONS RBC CANADA Waived Waived
CREDIT CARDS(1 free- $5.00 each additional)Waived Waived
MONTHLY FEE (includes 5 accounts)1 $30.00 $30.00 $30.00 $30.00
TOTAL RBC EXPRESS BAL REP $30.00 $30.00
ACCOUNTS AND SERVICES MONTHLYVOLUME CURRENTPRICE CURRENTTOTAL PROPOSEDPRICE PROPOSEDTOTAL
RBC EXPRESS ACCOUNT IMAGES
ACC # 85583469301 (05102 1011923)
DELIVERY / RETRIEVAL OF ITEM 1 Waived Waived
TOTAL RBC EXPRESS ACCOUNT IMAGES $0.00 $0.00
PAGE 7
ACCOUNTS AND SERVICES MONTHLYVOLUME CURRENTPRICE CURRENTTOTAL PROPOSEDPRICE PROPOSEDTOTAL
RBC EXPRESS
ACC # 85583469301 (05102 1011923)
AUTO DEPOSIT REGISTRATION 1
ALERTS - SENT $0.00 $0.00
MOBILE - MONTHLY FEE $0.00 $0.00
NEW TOKEN FEE $50.00 $50.00
SECURID TOKENS - MONTHLY FEE $5.00 $5.00
TOTAL RBC EXPRESS $0.00 $0.00
ACCOUNTS AND SERVICES MONTHLY
VOLUME
CURRENT
PRICE
CURRENT
TOTAL
PROPOSED
PRICE
PROPOSED
TOTAL
(PAP) - PERSONALLY APPROVED PAYMENTS (ACH DIRECT PAYMENT) (NG)
(PC PAP) - PERSONALLY APPROVED PAYMENTS
ACC # 8176420000, 8929320000 (05102 1011923)
ACCOUNT MAINTENANCE FEE 2 Waived Waived
BLOCKED FILES RECEIVED Waived Waived
BULK MAINTENACE REQUESTS Waived Waived
BULK MAINTENACE TRANSACTIONS Waived Waived
CROSS BORDER MONTHLY FEE $10.00 $10.00
FILES RECEIVED 2 $5.00 $10.00 $5.00 $10.00
FILES SCHEDULED FOLLOW UP Waived Waived
FILES UNSCHEDULED INPUT Waived Waived
INVESTIGATIONS Waived Waived
PAYMTS BY VOUCHER
PYMTS ELECTRONIC (tiered)498 $0.055 $27.39 $0.055 $27.39
PYMTS HELD-ERROR Waived Waived
PYMTS MAINTENANCE BY BANK Waived Waived
PYMTS MAINTENANCE BY CLIENT Waived Waived
PYMTS SENT TO USA (tiered)Waived Waived
RE-PRESENTED PAYMENTS Waived Waived
REPORT DATA FILES Waived Waived
REPORT FORMATTED FILES 8 Waived Waived
REPORT PAGES FAX LONG DIST OTHER Waived Waived
REPORT PAGES FAX NORTH AMERICA Waived Waived
REPORT PAGES PRINTED Waived Waived
REPORTS OPTIONAL 2 Waived Waived
RETURNED PYMTS 1 Waived Waived
RETURNED PYMTS MANUAL POSTING Waived Waived
TEST RUNS Waived Waived
TOTAL P.A.P.$37.39 $37.39
PAGE 8
ACCOUNTS AND SERVICES MONTHLYVOLUME CURRENTPRICE CURRENTTOTAL PROPOSEDPRICE PROPOSEDTOTAL
PAYMENT DISTRIBUTION SERVICE (PDS) (ACH DIRECT DEPOSIT) (NG)
PC - PAYMENT DISTRIBUTION SERVICES (PDS)
ACC # 6894120000 (05102 1011923)
ACCOUNT MAINTENANCE FEE 1 Waived Waived
BLOCKED FILES RECEIVED Waived Waived
BLOCKED FILES RECEIVED-PAYG Waived Waived
BULK MAINTENANCE REQUESTS Waived Waived
BULK MAINTENANCE TRANSACTIONS Waived Waived
CROSS BORDER MONTHLY FEE $10.00 $10.00
FILES RECEIVED 4 $5.00 $20.00 $5.00 $20.00
FILES SCHEDULED FOLLOW-UP Waived Waived
FILES UNSCHEDULED INPUT Waived Waived
INVESTIGATIONS Waived Waived
PYMTS ELECTRONIC-PAYG $0.85 $0.85
PAYMENTS ELECTRONIC (tiered)71 $0.055 $3.91 $0.055 $3.91
PYMTS HELD-ERROR Waived Waived
PYMTS MAINTENANCE BY BANK Waived Waived
PYMTS MAINTENANCE BY CLIENT Waived Waived
PYMTS SENT TO USA (tiered)Waived Waived
REPORT DATA FILES Waived Waived
REPORT FORMATTED FILES 12 Waived Waived
REPORT PAGES FAX LONG DIST OTHER Waived Waived
REPORT PAGES FAX NORTH AMERICA Waived Waived
REPORT PAGES PRINTED Waived Waived
REPORTS OPTIONAL Waived Waived
REPORTS OPTIONAL - PAYG Waived Waived
RETURNED PYMTS Waived Waived
RETURNED PYMTS MANUAL POSTING Waived Waived
TEST RUNS Waived Waived
TOTAL PDS $23.91 $23.91
ACCOUNTS AND SERVICES MONTHLY
VOLUME
CURRENT
PRICE
CURRENT
TOTAL
PROPOSED
PRICE
PROPOSED
TOTAL
E-COMMERCE SERVICES
ACC # 855834693 (05102 1011923)
KILOCHARACTERS (tiered pricing)
499 141 $0.21 $29.61 $0.21 $29.61
999
1499
2999
999999
Total 141
PAYABLES DIRECT SUPPORT FEE
ADDITIONAL STUBS
CHEQUE & STUBS (tiered pricing)
CHEQUE ISSUANCE MONTHLY FEE
COURIER FEE
HANDLING COST
MAILING FEE
ADMINISTRATIVE SERVICES
RECEIVABLES LINK SUPPORT FEE
A/P LINK SUPPORT FEE
RECEIVABLES DIRECT SUPPORT FEE
EDI 821 FIN INFO REP SUPPORT FEE
EDI 822 ACCT ANALYSIS SUPPORT FEE
EDI 823 LOCK BOX SUPPORT FEE
3RD PARTY COLLECTION SUPPORT
MONTHLY FEE
TOTAL E-COMMERCE SERVICES $29.61 $29.61
PAGE 9
Initials:
ACCOUNTS AND SERVICES MONTHLYVOLUME CURRENTPRICE CURRENTTOTAL PROPOSEDPRICE PROPOSEDTOTAL
EDI PAYMENT RECEIVER
ACC # 855834693 (05102 1011923)
PAYMENTS 226 $0.45 $101.70 $0.45 $101.70
REMITTANCES (tiered pricing)881 $0.10 $88.10 $0.10 $88.10
RECEIVER FEE
FAX SUPPORT FEE
EMAIL SUPPORT FEE
RECEIVER FEE TEL-INT BANKING
TOTAL EDI PAYMENT RECEIVER $189.80 $189.80
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-044
A BY-LAW TO APPOINT A MUNICIPAL AUDITOR FOR THE MUNICIPALITY OF
BAYHAM
WHEREAS Section 296 (3) of the Municipality Act, 2001, S.O. 2001, c. 25, as amended
provides authority for municipalities to appoint a municipal auditor for a term not to
exceed five years;
AND WHEREAS the Council of the Municipality of Bayham now deems it necessary to
appoint an Auditor for the fiscal years 2025 to 2029 inclusive.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT Graham Scott Enns LLP Chartered Professional Accountants, Public
License No. 1-18443, is hereby appointed as the Municipal Auditor for the
Municipality of Bayham for the fiscal years 2025 to 2029 inclusive.
2. THAT this By-law takes effect on the day of passing.
READ A FIRST, SECOND TIME AND THIRD TIME AND FINALLY PASSED THIS 5th
DAY OF JUNE 2025.
_____________________________ ___________________________
MAYOR CLERK