HomeMy WebLinkAboutJune 05, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, June 5, 2025
7:00 p.m.
7:30 p.m. Statutory Planning Meeting – 1 Application
The June 5, 2025 Council Meeting will allow for a hybrid meeting function.
You may attend in person or virtually through the live-stream
on the Municipality of Bayham’s YouTube Channel
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. PRESENTATIONS
A. Rob Foster, Graham Scott Enns re 2024 Consolidated Financial Statements
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held May 15, 2025
B. Statutory Planning Meeting held May 15, 2025
C. Court of Revision Meeting held May 15, 2025
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
Council Agenda June 5, 2025
2
11.2 Reports to Council
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re Zoning By-law Amendment ZBA-27/24 1498855 Ontario Inc.
B. Notice of Adoption re Official Plan Amendment No. 39 OPA-04/24 1498855 Ontario Inc.
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-15/25 Neufeld
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-26/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E94-24 and E96-24 Yu, 55 Wellington Street
B. Report DS-27/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-02/25 Van Ittersum, 12011 Elliott Road
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of The Blue Mountains re Reduced Provincial Tax Rate on Ontario-Made Cider
B. Municipality of Kincardine re Bill 5, Protect Ontario by Unleashing our Economy Act
C. Town of Orangeville re Responsible Growth and Opposition to Elements of Bill 5
D. Ministry of Municipal Affairs and Housing re Bill 17 Protect Ontario by Building Faster and
Smarter Act, 2025
E. Ministry of Municipal Affairs and Housing re Technical Briefing on Bill 17 Protect Ontario
by Building Faster and Smarter Act, 2025
F. Watson & Associates re Assessment of Bill 17 Protect Ontario by Building Faster and
Smarter Act, 2025
G. Ministry of the Solicitor General re OPP Cost Recovery Model Review
H. Ministry of Natural Resources re Reintroduction of the Geologic Carbon Storage Act
13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-13/25 by Lorne James, Treasurer re 2026 Budget Schedule
Council Agenda June 5, 2025
3
B. Report CAO-26/25 by Thomas Thayer, CAO re Extension of Site Plan Agreement –
Latimer – 54296 Heritage Line SPA-02/23
14. BY-LAWS
A. By-law No. Z808-2025 Being a by-law to amend By-law No. Z456-2003, as amended –
Van Ittersum
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-042 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
DR
AF
T
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Consolidated Financial Statements
December 31, 2024
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Financial Statements
Year Ended December 31, 2024
Table of Contents PAGE
Management Responsibility for Financial Reporting 1
Independent Auditors' Report 2 - 3
Consolidated Statement of Financial Position 4
Consolidated Statement of Operations and Accumulated Surplus 5
Consolidated Statement of Changes in Net Financial Assets 6
Consolidated Statement of Remeasurement Gains and Losses 7
Consolidated Statement of Cash Flows 8
Notes to the Consolidated Financial Statements 9 - 25
Consolidated Schedule of Segment Disclosure 26 - 27
DR
AF
T
MANAGEMENT'S RESPONSIBILITY FOR FINANCIAL REPORTING
The accompanying consolidated financial statements are the responsibility of the management of The
Corporation of the Municipality of Bayham and have been prepared in accordance with Canadian public
sector accounting standards.
These consolidated financial statements include:
Independent Auditors' report
Consolidated Statement of Financial Position
Consolidated Statement of Operations and Accumulated Surplus
Consolidated Statement of Change in Net Financial Assets
Consolidated Statement of Remeasurement Gains and Losses
Consolidated Statement of Cash Flows
Notes to the Consolidated Financial Statements
Consolidated Schedule of Segment Disclosure
The Chief Administrative Officer and the Treasurer are responsible for ensuring that management fulfills
its responsibility for financial reporting and is ultimately responsible for reviewing the consolidated
financial statements before they are submitted to Council for approval.
The integrity and reliability of The Corporation of the Municipality of Bayham reporting systems are
achieved through the use of formal policies and procedures, the careful selection of employees and an
appropriate division of responsibilities. These systems are designed to provide reasonable assurance that
the financial information is reliable and accurate.
The consolidated financial statements have been audited on behalf of the Members of Council, Inhabitants
and Ratepayers of The Corporation of the Municipality of Bayham by Graham Scott Enns LLP in
accordance with Canadian generally accepted auditing standards.
______________________________________________________________
Mr. Thomas Thayer Mr. Lorne James
Chief Administrative Officer Treasurer
Straffordville, Ontario
June 5, 2025
- 1 -
DR
AF
T
INDEPENDENT AUDITORS' REPORT
To the Members of Council, Inhabitants and Ratepayers of The Corporation of the Municipality of Bayham:
Opinion
We have audited the consolidated financial statements of The Corporation of the Municipality of Bayham,
which comprise the consolidated statement of financial position as at December 31, 2024, and the consolidated
statement of operations and accumulated surplus, consolidated statement of changes in net financial assets,
consolidated statement of remeasurement gains and losses, and consolidated statement of cash flows for the year
then ended, and notes to the consolidated financial statements, including a summary of significant accounting
policies.
In our opinion, the Municipality's consolidated financial statements present fairly, in all material respects, the
financial position of the Municipality as at December 31, 2024, and the results of its operations and its cash flows
for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities
under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial
Statements section of our report. We are independent of the Municipality in accordance with the ethical
requirements that are relevant to our audit of the consolidated financial statements in Canada, and we have fulfilled
our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we
have obtained is sufficient and appropriate to provide a basis for our opinion.
Responsibilities of Management and Those Charged with Governance for the Consolidated Financial
Statements
Management is responsible for the preparation and fair presentation of the consolidated financial statements in
accordance with Canadian public sector accounting standards, and for such internal control as management
determines is necessary to enable the preparation of consolidated financial statements that are free from material
misstatement, whether due to fraud or error.
In preparing the consolidated financial statements, management is responsible for assessing the Municipality's
ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the
going concern basis of accounting unless management either intends to liquidate the Municipality or to cease
operations, or has no realistic alternative but to do so.
Those charged with governance are responsible for overseeing the Municipality's financial reporting process.
Auditors' Responsibilities for the Audit of the Consolidated Financial Statements
Our objectives are to obtain reasonable assurance about whether the consolidated financial statements as a whole
are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our
opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in
accordance with Canadian generally accepted auditing standards will always detect a material misstatement when
it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the
aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of
these consolidated financial statements.
- 2 -
DR
AF
T
INDEPENDENT AUDITORS' REPORT (CONTINUED)
Auditors' Responsibilities for the Audit of the Consolidated Financial Statements (Continued)
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional
judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the consolidated financial statements, whether due
to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence
that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve
collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the Municipality's internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates
and related disclosures made by management.
Conclude on the appropriateness of management's use of the going concern basis of accounting and, based
on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that
may cast significant doubt on the Municipality's ability to continue as a going concern. If we conclude that
a material uncertainty exists, we are required to draw attention in our auditor's report to the related
disclosures in the consolidated financial statements or, if such disclosures are inadequate, to modify our
opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report.
However, future events or conditions may cause the Municipality to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the consolidated financial statements, including
the disclosures, and whether the consolidated financial statements represent the underlying transactions and
events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and
timing of the audit and significant audit findings, including any significant deficiencies in internal control that we
identify during our audit.
St. Thomas, Ontario Graham Scott Enns LLP
June 5, 2025 CHARTERED PROFESSIONAL ACCOUNTANTS
Licensed Public Accountants
- 3 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Financial Position
As At December 31, 2024
2024 2023
$ $
ASSETS
FINANCIAL ASSETS
Cash 4,643,942 2,509,920
Investments (Note 3)8,453,961 7,742,341
Taxes receivable (Note 4)1,043,138 777,390
Accounts receivable (Note 5)940,460 921,149
15,081,501 11,950,800
LIABILITIES
Deferred revenue - obligatory reserve funds (Note 10)1,006,773 589,358
Accounts payable and accrued liabilities 721,419 833,040
Security and grading deposits 1,248,546 790,347
Net long-term liabilities (Note 7) 4,159,831 4,387,672
7,136,569 6,600,417
NET FINANCIAL ASSETS 7,944,932 5,350,383
NON-FINANCIAL ASSETS
Tangible capital assets (Note 6)59,861,381 59,796,812
Prepaid expenses and inventory 85,926 94,576
59,947,307 59,891,388
ACCUMULATED SURPLUS (NOTE 8)67,892,239 65,241,771
ACCUMULATED REMEASUREMENT GAINS AND
LOSSES (PAGE 7)--
67,892,239 65,241,771
See accompanying notes to the consolidated financial statements.
- 4 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Operations and Accumulated Surplus
Year Ended December 31, 2024
Budget Actual Actual
(Note 12)2024 2023
$ $ $
REVENUES
Property taxation 6,127,609 6,283,948 5,559,083
Taxation from other governments 208,746 208,746 189,263
User charges 3,174,314 3,507,817 2,994,791
Transfer payments
Federal 1,854,600 216,258 1,320,761
Provincial 1,492,120 1,723,156 1,712,301
Other municipalities 525,196 534,852 524,688
Investment income 307,806 719,080 469,283
Penalties and interest on taxes 80,000 87,558 81,977
Recoveries from benefiting landowners 195,242 172,802 89,185
Other 70,789 86,148 78,203
Gain (loss) on disposal of investments --(460,283)
Total Revenues 14,036,422 13,540,365 12,559,252
EXPENSES
General government 1,327,666 1,394,763 1,357,818
Protection to persons and property 2,038,597 2,124,777 1,981,182
Transportation services 3,157,680 3,373,746 3,494,155
Environmental services 3,214,344 3,160,526 3,074,329
Health services 51,711 40,010 56,465
Social and family services 7,000 6,999 5,300
Recreation and cultural services 412,914 393,369 384,626
Planning and development 322,252 399,373 292,218
Loss (gain) on disposal of tangible capital assets -(3,666)3,877
Total Expenses (Note 16)10,532,164 10,889,897 10,649,970
ANNUAL SURPLUS 3,504,258 2,650,468 1,909,282
ACCUMULATED SURPLUS, BEGINNING OF
YEAR 65,241,771 65,241,771 63,332,489
ACCUMULATED SURPLUS, END OF
YEAR (NOTE 8)68,746,029 67,892,239 65,241,771
See accompanying notes to the consolidated financial statements.
- 5 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Changes in Net Financial Assets
Year Ended December 31, 2024
Budget Actual Actual
(Note 12)2024 2023
$ $ $
ANNUAL SURPLUS 3,504,258 2,650,468 1,909,282
Acquisition of tangible capital assets (2,133,065)(2,133,065)(3,109,018)
Amortization of tangible capital assets 2,068,162 2,068,162 1,986,559
Proceeds on disposal of tangible capital assets -4,000 11,963
Change in prepaid expenses and inventory -8,650 49,036
Loss (gain) on disposal of tangible capital assets -(3,666)3,877
CHANGE IN NET FINANCIAL ASSETS 3,439,355 2,594,549 851,699
NET FINANCIAL ASSETS, BEGINNING OF YEAR 5,350,383 5,350,383 4,498,684
NET FINANCIAL ASSETS, END OF YEAR 8,789,738 7,944,932 5,350,383
See accompanying notes to the consolidated financial statements.
- 6 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Statement of Remeasurement Gains and Losses
Year Ended December 31, 2024
2024 2023
$ $
ACCUMULATED REMEASUREMENT GAINS
AND (LOSSES), BEGINNING OF YEAR -(482,154)
Unrealized gains attributable to investments -21,871
Amounts reclassified to statement of operations
through realization of (gain) loss on sale -460,283
Change in accumulated remeasurement gains -482,154
ACCUMULATED REMEASUREMENT GAINS
AND (LOSSES), END OF YEAR --
See accompanying notes to the consolidated financial statements.
- 7 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Statement of Cash Flows
Year Ended December 31, 2024
2024 2023
$ $
OPERATING ACTIVITIES
Annual surplus 2,650,468 1,909,282
Add (deduct) items not involving cash:
Amortization of tangible capital assets 2,068,162 1,986,559
Loss on disposal of investments -460,283
Loss (gain) on disposal of tangible capital assets (3,666)3,877
4,714,964 4,360,001
Change in non-cash items related to operations (Note 16[b]) 487,584 223,298
5,202,548 4,583,299
CAPITAL
Acquisition of tangible capital assets (2,133,065)(3,109,018)
Proceeds on disposal of tangible capital assets 4,000 11,963
(2,129,065)(3,097,055)
INVESTING
Purchase of investments (1,000,000)(7,029,928)
Redemption of investments 818,327 5,349,929
Investment income reinvested (529,947)(256,253)
(711,620)(1,936,252)
FINANCING
Long-term debt repayment (227,841)(222,144)
NET CHANGE IN CASH 2,134,022 (672,152)
CASH, BEGINNING OF THE YEAR 2,509,920 3,182,072
CASH, END OF THE YEAR 4,643,942 2,509,920
See accompanying notes to the consolidated financial statements.
- 8 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
The Corporation of the Municipality of Bayham (the "Municipality") is a municipality in the Province of
Ontario. It conducts its operations guided by the provisions of provincial statutes such as the Municipal
Act, Municipal Affairs Act and related legislation.
1.CHANGE IN ACCOUNTING POLICIES
On January 1, 2024 Municipality adopted accounting policies to conform to new standards issued
under Canadian public sector accounting standards. The Municipality adopted the following
standards which had the following impact:
PS 3400 - Revenue - These standard may impact the timing of the revenue reported by the
Municipality. There is no impact on the Municipality's financial reporting as a result of the
adoption of this standard.
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the Municipality are prepared by management in accordance
with Canadian public sector accounting standards. Significant aspects of the accounting policies
adopted by the Municipality are as follows:
Reporting Entity
The consolidated financial statements include the assets, liabilities, revenues and expenses of the
reporting entity. The reporting entity is comprised of all organizations, committees and local boards
accountable for the administration of their financial affairs and resources to the Municipality and
which are 100% owned or controlled by the Municipality.
Consolidated Entities
The following local boards are consolidated:
- Various Cemetery Boards
Proportionate Consolidation
The Elgin Area Primary Water Board and Port Burwell Water Board have been consolidated on a
proportionate basis. The Water Boards are proportionately consolidated based upon the water flow
used by our Municipality in proportion to the entire flows provided by the joint boards.
- 9 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Accounting for School Board Transactions
Although the Municipality collects taxation on behalf of the School Boards, the taxation, other
revenues, expenses, assets and liabilities with respect to the operations of the school boards are not
reflected in these statements.
Trust Funds
Trust funds and their related operations administered by the Municipality are not included in these
consolidated financial statements.
Basis of Accounting
The consolidated financial statements are prepared using the accrual basis of accounting. The accrual
basis of accounting records revenue as it is earned and measurable. Expenses are recognized as they
are incurred and measurable based upon receipt of goods or services and/or the creation of a legal
obligation to pay.
Deferred Revenue
Government transfers, contributions and other amounts are received from third parties pursuant to
legislation, regulation or agreement and may only be used in the conduct of certain programs, in the
completion of specific work. In addition, certain user charges and fees which have been collected but
for which the related services have yet to be performed. Revenue is recognized in the period when
the related expense are incurred, services preformed.
Investments
Investment income consists of interest, dividends and realized gains or losses on sale of investments
is recognized as revenue in the period when it is earned. Unrealized gains and losses on investments
are recognized in the accumulated remeasurement gains and losses until settlement. Once realized,
these gains and losses are recognized as revenue or expenses in the consolidated statement of
operations. When required by funding government or related Act, investment income earned on
deferred revenue is added to the investment and forms part of the deferred revenue balance.
Financial Instruments
The Municipality, upon initial recognition, classifies it's financial instruments into two categories:
i.fair value or;
ii.cost or amortized cost;
Long-term debt is initially recorded at fair value and subsequently measured at amortized cost using
the effective interest rate method. Transaction costs related to the issuance of long-term debt are
capitalized and amortized over the term of the debt.
- 10 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Financial Instruments (continued)
Other financial instruments including cash, accounts receivable, accounts payable and accrued
liabilities are initially measured at fair value and subsequently measured at cost.
Investments are initially recorded at fair value and subsequently measured at fair value with the fair
value determined as follows:
i.Level 1 - Fair value measurements are those derived from quoted prices (in active markets);
ii.Level 2 - Fair value measurements are those derived from inputs other than quoted prices
included within Level 1 that are observable for the assets, either directly (i.e. as prices) or
indirectly (i.e. derived from prices);
iii.Level 3 - Fair value measurements are those derived from valuation techniques that include
inputs for the asset that are not based on observable data (unobservable inputs).
Unrealized gains and losses from changes in the fair value of financial instruments are recognized in
the statement of remeasurement gains and losses.
All financial assets are tested annually for impairment. When financial assets are impaired,
impairment losses are recorded in the statement of operations.
Use of Estimates
The preparation of consolidated financial statements in conformity with Canadian public sector
accounting standards requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date
of the financial statements, and the reported amounts of revenues and expenses during the period. In
addition, the Municipality's implementation of the Public Sector Accounting Handbook PS3150 has
required management to make estimates of historical cost and useful lives of tangible capital assets.
These estimates and assumptions are based on the best information and judgment and may differ
significantly from actual results.
Government Transfers
Government transfers are recognized in the consolidated financial statements as revenues in the
financial period in which events giving rise to the transfer occur, providing the transfers are
authorized, any eligibility criteria have been met including performance and return requirements, and
reasonable estimates of the amounts can be determined. Any amount received but restricted is
recorded as deferred revenue and recognized as revenue in the period in which the resources are used
for the purpose specified.
In addition, the Municipality periodically receives senior government capital funding in the form of
infrastructure grants and receives ongoing funding from both senior levels of government as a result
of an allocation of the gas tax funds.
- 11 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Non-Financial Assets
Non-financial assets are not available to discharge existing liabilities and are held for use in the
provision of services. They have useful lives extending beyond the current year and are not intended
for sale in the ordinary course of operations. The change in non-financial assets during the year,
together with the excess of revenues over expenses, provides the Change in Net Financial Assets for
the year.
i) Tangible capital assets
Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to
acquisition, construction, development or betterment of the asset. The cost, less residual value, of the
tangible capital assets are amortized on a straight-line basis over their estimated useful lives as
follows:
Building and components 20 to 75 years
Vehicles 5 to 25 years
Machinery and equipment 5 to 27 years
Land improvements 18 to 25 years
Plants and facilities 20 to 75 years
Roads 20 to 60 years
Bridges and other structures 15 to 80 years
Underground and other networks 17 to 100 years
No amortization is charged in the year of acquisition and a full year of amortization is charged in the
year of disposal. Assets under construction are not amortized until the asset is available for
productive use.
ii) Contributions of tangible capital assets
Tangible capital assets received as contributions are recorded at their fair value at the date of receipt
and also are recorded as revenue.
iii) Works of art and cultural and historic assets
Works of art and cultural and historic assets are not recorded as assets in these consolidated financial
statements.
iv) Interest capitalization
The Municipality does not capitalize interest costs associated with the acquisition or construction of a
tangible capital asset.
vi) Inventories of supplies
Inventories of supplies held for consumption are recorded at the lower of cost and replacement cost.
- 12 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Tax Revenues
In 2024, the Municipality received $6,492,694 (2023 - $5,748,346) in property tax revenues for
municipal purposes. The authority to levy and collect property taxes is established under the
Municipal Act 2001, the Assessment Act, the Education Act, and other legislation.
The amount of the total annual property tax levy is determined each year through Council's approval
of the annual budget. Municipal tax rates are set annually by Council for each class or type of
property, in accordance with legislation and Council-approved policies, in order to raise the revenue
required to meet operating budget requirements. Education tax rates are established by the Province
each year in order to fund costs of education on a Province-wide basis.
Taxation revenues are recorded at the time billings are issued. Additional property tax revenue can be
added throughout the year, related to new properties that become occupied, or that become subject to
property tax, after the return of the annual assessment roll used for billing purposes. The Municipality
may receive supplementary assessment rolls over the course of the year from MPAC that identify
new or omitted assessments. Property taxes for these supplementary/omitted amounts are then billed
according to the approved tax rate for the property class.
Taxation revenues in any year may also be reduced as a result of reductions in assessment value
rising from assessment and/or tax appeals. Each year, an amount is identified to cover the estimated
amount of revenue loss attributable to assessment appeals, tax appeals or other deficiencies in tax
revenue (e.g. uncollectible amounts, write-offs, etc.).
Employee Benefit Plans
The Municipality accounts for its participation in the Ontario Municipal Employees Retirement
System (OMERS), a multi-employer public sector pension fund, as a defined contribution plan. The
OMERS plan specifies the retirement benefits to be received by the employees based on the length of
service and pay rates. The fund is a contributory defined benefit pension plan. As this is a multi-
employer plan, no liability is recorded in the Municipality's consolidated financial statements. The
employers contribution to a multi-employer defined benefit plan are expensed as the obligations arise.
Environmental Provisions and Contaminated Sites
The Municipality may be exposed to litigation or other costs of remediation due to contaminated
properties in it's jurisdiction. A liability for remediation is recognized in the financial statements
when an environmental standard exists, contamination exceeds the standard, the government is
responsible for the remediation and a reasonable estimate of the liability can be made. As at
December 31, 2024 there were no properties that the Municipality was responsible to remedy and as
such no liability has been accrued.
- 13 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
2.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Related Party Transactions
Related parties exist when one party has the ability to control or has shared control over another
party. Individuals that are key management personnel or close family members may also be related
parties.
Disclosure is made when the transaction or events between related parties occur at a value different
from what would have been recorded if they were not related and the transaction could have a
material financial impact on the consolidated financial statements.
Inter-Entity Transactions
Transactions between related parties are recorded at carrying amounts with the exception of the
following:
i.Transactions in the normal course of business or with fair consideration are recorded at
exchange amount;
ii.Transfer of an asset or liability at nominal amounts or no consideration are recorded by the
provider at carrying amounts and the recipient has the choice of either carrying amount or fair
value;
iii.Cost allocations are reported using the exchange amounts and revenues and expenses are
reported on a gross basis;
iv.Unallocated costs for the provision of goods or services maybe recorded by the provider at
cost, fair value or another amount dictated by policy, accountability structure or budget
practice.
Asset Retirement Obligations
The Municipality may be exposed to obligations of remediation associated with their tangible capital
assets. If a legal obligation exists of remediation for a tangible capital asset then the Municipality
would be required to set up an estimated future cost and liability associated with these obligations.
As at December 31, 2024 there were no tangible capital assets that Municipality has controlled,
constructed, owned or used that would have a legal obligation of remediation.
- 14 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
3.INVESTMENTS
2024 2023
$ $ $ $
Cost Market Cost Market
Guaranteed investment certificates 8,453,961 8,453,961 7,742,341 7,742,341
The investments consist of guaranteed investment certificates and cash which are recorded at their
fair market value. The certificates mature between February 2025 and February 2026 and yield
interest rates from 3.00% to 5.20%. Total interest earned on these investments was $529,547 (2023 -
$375,793).
All of the above investments are valued as Level 1 investments.
4.TAXES RECEIVABLE
2024 2023
$ $
Current taxes receivable 789,705 570,617
Arrears taxes receivable 166,845 135,417
Penalties and interest 86,588 71,356
1,043,138 777,390
5.ACCOUNTS RECEIVABLE
2024 2023
$ $
Accounts receivable 514,449 469,531
Government grants and funding 126,263 91,105
Debentures, interest at 2.97%, due 2034 170,941 189,349
Government remittances receivable 128,807 171,164
940,460 921,149
- 15 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
6.TANGIBLE CAPITAL ASSETS
December 31, 2024 Disposals and
Cost Opening Additions Adjustments EndingInfrastructure
Linear - Roadways 47,013,882 1,280,378 -48,294,260
Linear - Water Services 11,599,565 155,468 (11,975)11,743,058
Linear - Waste Water Services 16,546,027 --16,546,027
Infrastructure Total 75,159,474 1,435,846 (11,975)76,583,345
General
Land 1,063,805 --1,063,805
Land Improvements 2,066,098 15,356 -2,081,454
Buildings 11,885,433 154,695 -12,040,128
Machinery and Equipment 4,574,784 29,734 -4,604,518
Vehicles 2,810,280 588,283 (175,104)3,223,459
General Total 22,400,400 788,068 (175,104)23,013,364
Work in Progress 656,336 151,178 (242,027)565,487
Total Cost 98,216,210 2,375,092 (429,106)100,162,196
Accumulated Amortization Disposals and
Opening Amortization Adjustments EndingInfrastructure
Linear - Roadways 18,989,588 901,786 -19,891,374
Linear - Water Services 3,790,296 320,133 (11,641)4,098,788
Linear - Waste Water Services 4,124,683 202,279 -4,326,962
Infrastructure Total 26,904,567 1,424,198 (11,641)28,317,124
General
Land Improvements 1,108,067 77,989 -1,186,056
Buildings 5,900,790 231,308 -6,132,098
Machinery and Equipment 2,381,270 123,490 -2,504,760
Vehicles 2,124,704 211,177 (175,104)2,160,777
General Total 11,514,831 643,964 (175,104)11,983,691
Total Accumulated Amortization 38,419,398 2,068,162 (186,745)40,300,815
Net Book Value Opening Ending
Infrastructure
Linear - Roadways 28,024,294 28,402,886
Linear - Water Services 7,809,269 7,644,270
Linear - Waste Water Services 12,421,344 12,219,065
48,254,907 48,266,221
General
Land 1,063,805 1,063,805
Land Improvements 958,031 895,398
Buildings 5,984,643 5,908,030
Machinery and Equipment 2,193,514 2,099,758
Vehicles 685,576 1,062,682
10,885,569 11,029,673
Work in Progress 656,336 565,487
Total Net Book Value 59,796,812 59,861,381
- 16 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
6.TANGIBLE CAPITAL ASSETS (CONTINUED)
December 31, 2023 Disposals and
Cost Opening Additions Adjustments EndingInfrastructure
Linear - Roadways 46,072,591 941,291 -47,013,882
Linear - Water Services 10,326,535 1,288,772 (15,742)11,599,565
Linear - Waste Water Services 16,546,027 --16,546,027
Infrastructure Total 72,945,153 2,230,063 (15,742)75,159,474
General
Land 1,063,805 --1,063,805
Land Improvements 1,857,073 209,025 -2,066,098
Buildings 11,860,892 24,541 -11,885,433
Machinery and Equipment 4,495,686 103,463 (24,365)4,574,784
Vehicles 2,780,849 52,845 (23,414)2,810,280
General Total 22,058,305 389,874 (47,779)22,400,400
Work in Progress 167,255 490,653 (1,572)656,336
Total Cost 95,170,713 3,110,590 (65,093)98,216,210
Accumulated Amortization Disposals and
Opening Amortization Adjustments EndingInfrastructure
Linear - Roadways 18,131,271 858,317 -18,989,588
Linear - Water Services 3,546,334 259,704 (15,742)3,790,296
Linear - Waste Water Services 3,922,957 201,726 -4,124,683
Infrastructure Total 25,600,562 1,319,747 (15,742)26,904,567
General
Land Improvements 1,040,735 67,332 -1,108,067
Buildings 5,649,867 250,923 -5,900,790
Machinery and Equipment 2,258,856 130,939 (8,525)2,381,270
Vehicles 1,930,500 217,618 (23,414)2,124,704
General Total 10,879,958 666,812 (31,939)11,514,831
Total Accumulated Amortization 36,480,520 1,986,559 (47,681)38,419,398
Net Book Value Opening Ending
Infrastructure
Linear - Roadways 27,941,320 28,024,294
Linear - Water Services 6,780,201 7,809,269
Linear - Waste Water Services 12,623,070 12,421,344
47,344,591 48,254,907
General
Land 1,063,805 1,063,805
Land Improvements 816,338 958,031
Buildings 6,211,025 5,984,643
Machinery and Equipment 2,236,830 2,193,514
Vehicles 850,349 685,576
11,178,347 10,885,569
Work in Progress 167,255 656,336
Total Net Book Value 58,690,193 59,796,812
- 17 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
7.LONG-TERM LIABILITIES
a)The balance of long-term liabilities reported on the Consolidated Statement of Financial Position
is made up of the following:
2024 2023
$ $
TD loan, 2.71%, repayable in blended monthly payments of
$27,557, due March 2025 (Project Ojibwa)4,128,631 4,343,940
Consolidated water board debt, interest rates ranging from
1.5% to 3.20%, maturing September 2020 to March
2027 31,200 43,732
4,159,831 4,387,672
Principal repayments are summarized as follows:
Tax User
Revenue Charges Total
2025 4,128,631 12,890 4,141,521
2026 -13,181 13,181
2027 -5,129 5,129
2028 ---
Beyond ---
Total 4,128,631 31,200 4,159,831
b)All long-term liabilities issued on or before December 31, 1992 have received approval of the
Ontario Municipal Board. Long-term liabilities issued after January 31, 1993 have been approved
by by-law. The annual principal and interest payments required to service these liabilities are
within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and
Housing.
c)Interest expense on long-term liabilities in 2024 amounted to $116,351 (2023 - $122,076).
d)Subsequent to the year end, the TD loan was discharged at it's maturity date for it's remaining
principal of $4,092,614. This was funded by the guarantorship reserve (debt reduction purposes),
which was increased by $1,100,000 in the 2025 budget to fund the discharge of the long-term
debt.
- 18 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
8.ACCUMULATED SURPLUS
The accumulated surplus balance is comprised of current fund, capital fund, balances in reserves and
discretionary reserve funds, unfunded liabilities to be recovered in the future and investment in
tangible capital assets.
2024 2023
$ $
SURPLUS
Municipality - current fund --
Cemetery boards - current fund 181,696 169,987
Benefiting landowners - current fund (121,423)(313,418)
Invested in tangible capital assets - capital fund 59,861,381 59,796,812
Reserves 8,114,081 6,175,074
Reserve funds 4,016,335 3,800,988
72,052,070 69,629,443
AMOUNTS TO BE RECOVERED
Net long-term debt (Note 7)(4,159,831)(4,387,672)
ACCUMULATED SURPLUS 67,892,239 65,241,771
RESERVES AND RESERVE FUNDS CONSIST OF THE FOLLOWING:
2024 2023
$ $
Reserves set aside for specific purposes by Council:
- for working capital 87,096 59,096
- for capital purposes 701,131 1,160,411
- for waterworks purposes 2,878,297 2,479,130
- for debt reduction purposes 2,976,532 1,400,000
- for other purposes 1,471,025 1,076,437
Total reserves 8,114,081 6,175,074
Reserve funds set aside for specific purposes by Council:
- for water system - consolidated 224,020 192,095
- for sanitary sewers 3,488,426 3,305,883
- for recreation and cultural service purposes 303,889 303,010
Total reserve funds 4,016,335 3,800,988
- 19 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
9.TRUST FUNDS
Trust funds administered by the Municipality amounting to $262,573 (2023 - $254,540) have not
been included in the Consolidated Statement of Financial Position nor have their operations been
included in the Consolidated Statement of Operations.
10. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS
A requirement of the public sector accounting principles of the Canadian Institute of Chartered
Professional Accountants is that obligatory reserve funds be reported as deferred revenue. This
requirement is in place as provincial legislation restricts how these funds may be used and under
certain circumstances these funds may be refunded. The balances in the obligatory reserve funds of
the Municipality are summarized below:
2024 2023
$ $
Development charges - water and waste water 551,577 107,189
Canada Community Building Fund 281,503 252,406
OCIF -135,456
Parkland 173,693 94,307
1,006,773 589,358
11.PENSION AGREEMENTS
The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund
(OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined benefit plan
which specifies the amount of the retirement benefit to be received by the employees based on the
length of service and rates of pay. Each year, an independent actuary determines the funding status of
OMERS Primary Pension Plan (the Plan) by comparing the actuarial value of invested assets to the
estimated present value of all pension benefits the members have earned to date. The most recent
actuarial valuation of the Plan was conducted December 31, 2024, and the results of this valuation
disclosed actuarial liabilities of $142.5 billion in respect of benefits accrued for service with actuarial
assets at that date of $139.6 billion leaving an actuarial deficit of $2.9 billion.
Since any surpluses or deficits are a joint responsibility of all Ontario municipalities and their
employees, the Municipality does not recognize any share of the OMERS Pension surplus or deficit
in these consolidated financial statements.
The amount contributed to OMERS for 2024 was approximately $206,000 (2023 - $183,000).
- 20 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
12.BUDGET FIGURES
The operating budget approved by the council of the Municipality for 2024 is reflected on the
consolidated statement of operations. Budget figures have been reclassified for the purposes of these
financial statements to comply with PSAB reporting requirements. These adjustments include reserve
transfers, capital expenditures, amortization and debt financing and repayment.
Approved PSAB
Budget Adjustments Budget
$ $ $
REVENUES
Property taxation 6,127,609 -6,127,609
Taxation from other governments 208,746 -208,746
User charges 2,344,697 829,617 3,174,314
Transfer payments:
Federal 1,854,600 -1,854,600
Provincial 1,492,120 -1,492,120
Other municipalities 525,196 -525,196
Investment income 54,002 253,804 307,806
Penalties and interest on taxes 80,000 -80,000
Recoveries from benefiting landowners 50,255 144,987 195,242
Other 41,000 29,789 70,789
Capital reserve transfers 787,933 (787,933)-
Total Revenues 13,566,158 470,264 14,036,422
EXPENSES
General government 1,518,594 (190,928)1,327,666
Protection to persons and property 1,916,522 122,075 2,038,597
Transportation services 2,016,272 1,141,408 3,157,680
Environmental services 1,908,884 1,305,460 3,214,344
Health services 22,500 29,211 51,711
Social and family services 7,000 -7,000
Recreation and cultural services 290,530 122,384 412,914
Planning and development 290,298 31,954 322,252
Reserve transfers 363,558 (363,558)-
Capital 5,232,000 (5,232,000)-
Total Expenses 13,566,158 (3,033,994)10,532,164
BUDGETED ANNUAL SURPLUS -3,504,258 3,504,258
- 21 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
13.OPERATION OF SCHOOL BOARDS AND THE COUNTY OF ELGIN
During 2024, requisitions were made by the school boards and the County of Elgin requiring the
municipality to collect property taxes and payments in lieu of property taxes on their behalf. The
amounts collected and remitted are summarized below:
School
Boards County
$ $
Taxation and user charges 1,603,889 5,608,399
Share of payments in lieu of taxes 6,379 180,978
Amounts requisitioned 1,610,268 5,789,377
14. CONTINGENCIES
As at December 31, 2024, certain legal actions are pending against the Municipality. The final
outcome of the outstanding claims cannot be determined at this time. However, management believes
that ultimate disposition of these matters will not materially exceed the amounts recorded in these
consolidated financial statements.
As at December 31, 2024, the Municipality also has a Writ of Seizure and Sale registered against the
assets of the Elgin Military Museum. Although the Municipality expects no further recoveries from
the assets of the Elgin Military Museum, the Municipality will ensure the Writ of Seizure and Sale is
registered on title indefinitely.
Estimated costs to settle claims are based on available information and projections of estimated future
expenses developed based on the Municipality's historical experience. Claims are reported as an
operating expense in the year of the loss, where the costs are deemed to be likely and can be
reasonable determined. Claim provisions are reported as a liability in the consolidated statement of
financial position.
15.FINANCIAL INSTRUMENTS
.Risks and Concentrations
The Municipality is exposed to various risks through its financial instruments. The following
analysis provides a measure of the Municipality’s risk exposure and concentrations at the balance
sheet date.
Market Risk
Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate
because of changes in market prices. Market risk comprises three types of risk: currency risk, interest
rate risk and other price risk. The Municipality is mainly exposed to interest and price risk.
- 22 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
15.FINANCIAL INSTRUMENT RISKS (CONTINUED)
Interest Rate Risk
Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will
fluctuate because of changes in market interest rates. The Municipality is exposed to interest rate
risk on its fixed rate long-term debt. As the interest rates are fixed the Municipality doesn't believe
that interest rate risk is a significant risk.
Price Risk
Price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate
because of changes in market prices (other than those arising from interest rate risk or currency
risk), whether those changes are caused by factors specific to the individual financial instrument or
its issuer, or factors affecting all similar financial instruments traded in the market. The
Municipality is exposed to price risk through its investments in quoted One Fund investments.
These investments were redeemed in the prior year and price risk is no longer considered a
significant risk.
It is management's opinion that the Municipality is not exposed to significant currency risk.
Liquidity Risk
Liquidity risk is the risk that a Municipality will encounter difficulty in meeting obligations
associated with financial liabilities. The Municipality is exposed to this risk mainly in respect of its
accounts payable, accrued liabilities and long-term debt. The Municipality doesn't believe that
liquidity risk is a significant risk.
Credit Risk
Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other
party by failing to discharge an obligation. The Municipality’s main credit risks relate to its accounts
receivable and taxes receivable. The Municipality manages this risk by monitoring active receivable
balances and forces tax sale on properties considered unrecoverable.
At year end, the Municipality had approximately $188,173 (2023 - $200,967) in accounts receivable
over 90 days of which the Municipality has deemed no allowance is necessary. The balances of taxes
and utility receivables (water and sewer) are normally collectible from the property owner and the
Municipality is able to force tax sale on properties to recover. In some instances the property owner
may challenge property values which will in impact future recovery of taxes and potential repayments
to the property owners. The Municipality actively monitors these assessment challenges and provides
provisions when reasonable estimates can be made. At year end, the Municipality has provided an
allowance of $nil (2023 - $nil) for these assessment challenges and $nil (2023 - $nil) in potential
uncollectible tax assessments.
- 23 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
16.SUPPLEMENTARY INFORMATION
2024 2023
$ $
[a] Current fund expenses by object:
Salaries, wages and employees benefits 2,929,679 2,617,774
Long-term debt interest 116,351 122,076
Materials 3,321,396 3,491,877
Contracted services 2,352,228 2,322,739
Amortization 2,068,162 1,986,559
External transfers to others 105,747 105,068
Loss (gain) on disposal of tangible capital assets (3,666)3,877
10,889,897 10,649,970
[b] Cash flow information:
Taxes receivable (265,748)(182,699)
Accounts receivable (19,311)323,217
Inventories and prepaid expenses 8,650 49,036
Accounts payable and accrued liabilities (111,621)(43,451)
Security and grading deposits 458,199 293,155
Deferred revenue-obligatory reserve funds 417,415 (215,960)
487,584 223,298
- 24 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31, 2024
17.SEGMENTED INFORMATION
The Municipality is a diversified municipal government institution that provides a wide range of
services to its citizens, including fire, roads, sewer and water. For management reporting purposes
the Government’s operations and activities are organized and reported by Fund. Funds were created
for the purpose of recording specific activities to attain certain objectives in accordance with special
regulations, restrictions or limitations.
Municipal services are provided by departments and their activities are reported in these funds.
Certain departments that have been separately disclosed in the segmented information, along with the
services they provided, are as follows.
Public Works
The Public Works department is responsible for the delivery of municipal public works services
related to the planning, development and maintenance of roadway systems, the maintenance of
parking and open space, and street lighting.
The Water and Waste Funds
The water and wastewater department provides drinking water to citizens of the municipality, as well
as, collection and treatment of wastewater. This department is responsible for the operation and
maintenance of both systems in accordance with government regulations under the Safe Drinking
Water Act and other pieces of legislation.
Other segments
This segment includes the remaining departments and activities of the Municipality. Some of the
larger activities in this segment include general government, fire, police, public health services,
recreation and cultural services, planning and development and solid waste collection and disposal.
For each reported segment, revenues and expenses represent both amounts that are directly
attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain
allocation methodologies are employed in the preparation of segmented financial information. The
General Revenue Fund reports on municipal services that are funded primarily by taxation such as
property and business tax revenues. Taxation and payments-in-lieu of taxes are apportioned to
General Revenue Fund services based on the Fund’s net surplus. Certain government transfers,
transfer from other funds, and other revenues have been apportioned based on a percentage of
budgeted expenses.
The accounting policies used in these segments are consistent with those followed in the preparation
of the consolidated financial statements as disclosed in Note 2. For additional information see the
Consolidated Schedule of Segment Disclosure and Schedule of Segment Disclosure.
- 25 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Schedule of Segment Disclosure
Year Ended December 31, 2024
Water and Public Other Total
Waste Funds Works Segments Consolidated
$ $ $ $
REVENUE
Taxation -1,254,550 5,238,144 6,492,694
Sales of service and regulatory fees 2,672,275 115,591 719,951 3,507,817
Government transfer 76,320 523,592 1,874,354 2,474,266
Other 31,623 -1,033,965 1,065,588
2,780,218 1,893,733 8,866,414 13,540,365
EXPENSESSalaries, wages and employee benefits 538,726 850,770 1,540,183 2,929,679
Long-term debt interest 974 -115,377 116,351
Materials 911,190 1,356,957 1,053,249 3,321,396
Contracted services 589,789 24,612 1,737,827 2,352,228
Amortization 640,039 1,141,408 286,715 2,068,162
Loss (gain) on disposal of tangible
capital assets 334 -(4,000)(3,666)
Transfer to others --105,747 105,747
2,681,052 3,373,747 4,835,098 10,889,897
ANNUAL SURPLUS (DEFICIT)99,166 (1,480,014)4,031,316 2,650,468
- 26 -
DR
AF
T
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Schedule of Segment Disclosure
Year Ended December 31, 2023
Water and Public Other Total
Waste Funds Works Segments Consolidated
$ $ $ $
REVENUE
Taxation -1,413,084 4,335,261 5,748,345
Sales of service and regulatory fees 2,468,972 110,890 414,929 2,994,791
Government transfer -503,857 3,053,893 3,557,750
Other 52,168 -206,198 258,366
2,521,140 2,027,831 8,010,281 12,559,252
EXPENSESSalaries, wages and employee benefits 487,269 776,919 1,353,586 2,617,774
Long-term debt interest 1,267 -120,809 122,076
Materials 825,519 1,591,983 1,074,375 3,491,877
Contracted services 586,631 27,548 1,708,560 2,322,739
Amortization 597,996 1,097,705 290,858 1,986,559
Loss on disposal of tangible capital
assets --3,877 3,877
Transfer to others --105,068 105,068
2,498,682 3,494,155 4,657,133 10,649,970
ANNUAL SURPLUS (DEFICIT)22,458 (1,466,324)3,353,148 1,909,282
- 27 -
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, May 15, 2025
7:00 p.m.
7:30 p.m. Statutory Planning Meeting – 1 Application
8:00 p.m. Court of Revision – County Road 43 Drain
The May 15, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE *via Zoom
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
TREASURER LORNE JAMES *via Zoom
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:01 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Emerson declared a pecuniary interest to item 12.2 A as he is the applicant.
Councillor Emerson also later removed himself from items 14. D and H.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
CAO Thomas Thayer noted that items 12.2 A, 14. D and 14. H are to be removed from the
agenda as staff were notified after the posting of agenda, on the day of the meeting, that Long
Point Region Conservation Authority missed providing comments and wishes to do so. Mr.
Thayer noted that should Council wish to still consider the report, that a resolution noting so
could be passed.
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT items 12.2 A, 14. D and 14. H remain on the agenda for consideration.
CARRIED
Council Minutes May 15, 2025
2
4. ANNOUNCEMENTS
CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday,
May 19, 2025 for Victoria Day.
Mayor Ketchabaw noted the beautiful weather and that paid parking at the beach has begun.
Mayor Ketchabaw requested residents to give it a chance and to refrain from spreading
negativity on social media.
Councillor Chilcott reminded residents of the upcoming Writers’ Festival taking place over the
long weekend around Port Burwell. Councillor Chilcott also noted that on May 31, 2025 there will
be another speaker at the Edison, Vienna & Area Museum on the Port Burwell Lighthouse.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held May 1, 2025
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes from the Regular Meeting of Council held May 1, 2025 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
One (1) member of the public spoke to item 12.2 A.
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-06/25 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re
Richmond Community Drinking Water System Capacity
Council Minutes May 15, 2025
3
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report PS-06/25 re Richmond Community Drinking Water System Capacity be
received for information.
CARRIED
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-02/25 Van Ittersum
B. Notice of Application re Proposed Draft Plan of Subdivision, Zelinka Priamo Ltd.
C. Notice of Passing re Zoning By-law Amendment ZBA-07/25 Banman
D. Notice of Passing re Zoning By-law Amendment ZBA-08/25 North Urban Homes Ltd.
E. Notice of Passing re Zoning By-law Amendment ZBA-11/25 Beard
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT items 12.1.1 A – E be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-25/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment OPA-04/24 1498855 Ontario Inc. 92 Edison Drive
Councillor Emerson left the table at 7:21 pm
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Staff Report DS-25/25 regarding the Official Plan Amendment Application OPA-04/24
and ZBA-27/24 submitted by 1498855 Ontario Inc. (c/o Timothy Emerson) be received for
information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held December 19, 2024
associated with this application, there was one in-person and one virtual presentation, and no
written public submissions and that all considerations were taken into account in Council’s
decision passing this resolution;
Council Minutes May 15, 2025
4
AND THAT Council considers the proposed amendment to add a site-specific text section to
the Official Plan to be consistent with the Provincial Policy Statement 2024, and in conformity
to the Elgin County Official Plan, and the Municipality of Bayham Official Plan;
AND THAT By-law No. 2025-037, being an adopting By-law for Official Plan Amendment No.
39, for the purpose of adding a new site-specific sub-section 4.5.5.11 to the Official Plan to
designate the south-western portion of the subject property from the ‘Open Space’ and
‘Hazard Lands’ designation to the ‘Commercial’ designation, and subsequently, Zoning By-law
No. Z807-2025 to rezone the south-western portion of the subject property from the current
‘Holding Village Residential 1 (R1(h2))’ Zone to a ‘Site-Specific Tourist Commercial (C3-2)’
Zone, limiting the proposed use to a Maximum Floor Area of 450.0 m2 (4,843.76 ft2) in order to
permit the proposed Micro Distillery use with an ancillary Interpretation and Information Centre
on private services be presented for enactment;
AND THAT adopted Official Plan Amendment No. 39 be forwarded to the County of Elgin for
Approval.
CARRIED
Councillor Emerson returned to the table at 7:32 pm
The Council Meeting recessed for a Statutory Planning Meeting at 7:32 pm.
The Council Meeting resumed at 7:35 pm.
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Cobourg re Ontario Works Financial Assistance Rates
B. Township of Champlain re Surveillance and Monitoring of Heavy Vehicles in Ontario
C. Township of Otonabee-South Monaghan re Proposal to end Daylight Savings Time in
Ontario
D. Municipal Property Assessment Corporation re Financial Statements
E. Long Point Region Conservation Authority re April 2, 2025 Hearing Board Meeting Minutes
F. Long Point Region Conservation Authority re April 2, 2025 Meeting Minutes
G. County of Elgin re 2025 Warden’s Charity Golf Tournament
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A – G be received for information.
CARRIED
Council Minutes May 15, 2025
5
13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-12/25 by Lorne James, Treasurer re Development Charges Study – Fire,
Roads, Parks and Recreation
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report TR-12/25 re Development Charges Study – Fire, Roads, Parks and Recreation
be received for information;
AND THAT staff be directed to proceed with the Development Charges Study for public
consultation.
CARRIED
B. Report CAO-25/25 by Thomas Thayer, CAO re Stop-Up, Close and Convey – Part 1 on
Plan 11R-11305 Part of Fourth Street
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-25/25 re Stop-up, Close, and Convey – Part 1 on Plan 11R-11305 –Part
of Fourth Street, Straffordville be received for information;
AND THAT Council rescinds its previous motion from March 20, 2025 in regards to Report
CAO-16/25 to convey Part 1 on Plan 11R-11305 to the Trustees of the Straffordville
Evangelical Mennonite Church;
AND THAT By-law No. 2025-023 be repealed;
AND THAT the Council of The Corporation of the Municipality of Bayham directs the stop-up,
close, and conveyance of Part 1 on Plan 11R-11305 to Soreny Farms Ltd.;
AND THAT the appropriate by-law be brought forward for Council’s consideration.
CARRIED
The Council Meeting recessed at 7:54 pm and resumed at 8:00 pm.
The Council Meeting recessed for a Court of Revision Meeting at 8:00 pm.
The Council Meeting resumed at 8:05 pm.
14. BY-LAWS
A. By-law No. 2025-028 A provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the County Road 43 Drain (third
reading)
Council Minutes May 15, 2025
6
B. By-law No. 2025-035 Being a by-law to adopt the capital estimates for the year 2025
C. By-law No. 2025-036 Being a by-law to establish a levy for the year 2025 to adopt tax
rates, provide for penalty and interest in default of payment and the collection thereof
D. By-law No. 2025-037 Being a by-law to adopt Official Plan Amendment No. 39
E. By-law No. 2025-038 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Zouling Technologies Inc. for
information technology service management
F. By-law No. 2025-039 Being a by-law to stop up, close and convey part of fourth street in
the Municipality of Bayham in the County of Elgin designated as Part 1 on registered plan
11R-11305
G. By-law No. 2025-040 Being a by-law to amend By-law No. 2024-050 being a by-law to
appoint municipal officers and employees for the Municipality of Bayham
H. By-law No. Z807-2025 Being a by-law to amend By-law No. Z456-2003, as amended –
Emerson
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT By-law No. 2025-028 be given a third and final reading;
AND THAT By-law Nos. 2025-035, 2025-036, 2025-038, 2025-039 and 2025-040 be read a
first, second and third time and finally passed.
CARRIED
Councillor Emerson left the table at 8:09 pm
Moved by: Councllor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2025-037 and Z807-2025 be read a first, second and third time and finally
passed.
CARRIED
Councillor Emerson returned to the table at 8:10 pm
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
A. Draft Minutes of the April 28, 2025 Waterfront Advisory Committee Meeting
B. Draft Minutes of the April 29, 2025 Joint Cemetery Board Meeting
Council Minutes May 15, 2025
7
C. Draft Minutes of the April 30, 2025 Museum Advisory Committee Meeting
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT the draft minutes of the April 28, 2025 Waterfront Advisory Committee Meeting, April
29, 2025 Joint Cemetery Board Meeting and April 30, 2025 Museum Advisory Committee
Meeting be received for information.
CARRIED
D. Recommendations to Council from the Waterfront Advisory Committee
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the recommendation from the April 28, 2025 Waterfront Advisory Committee Meeting
be received for information;
AND THAT staff be directed to allocate $250 from the advertising line of the Tourism budget
towards a photography contest.
CARRIED
E. Recommendations to Council from the Joint Cemetery Board
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the recommendation from the April 29, 2025 Joint Cemetery Board Meeting be
received for information;
AND THAT staff be directed to investigate options for providing an online payment method
on the corporate website for accepting donations for Bayham cemeteries.
CARRIED
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-041 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2025-041 be read a first, second and third time and finally
passed.
CARRIED
Council Minutes May 15, 2025
8
18. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:16 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, May 15, 2025
7:30 p.m.
A. Proposed Zoning By-law Amendment ZBA-02/25 Van Ittersum, 12011 Elliott Road
The May 15, 2025 Planning Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE *via Zoom
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
PUBLIC ATTENDEES A: N/A
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:32 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Proposed Zoning By-law Amendment ZBA-02/25 Van Ittersum, 12011 Elliott Road
THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Estate
Residential (ER)’ Zone to a ‘Site-Specific Estate Residential (ER-XX)’ Zone to permit the
construction of a replacement accessory building on the subject property which requires relief
from the following provision:
• Section 8.10.2 to permit a cumulative Maximum Floor Area for Accessory Buildings of 197
m2, whereas 95.0 m2 is required.
2
The subject property is known as 12011 Elliott Road, west side, and south of Green line.
THE EFFECT of this By-law is to permit a new accessory building that exceeds the Maximum Floor
Area requirement for accessory buildings and structures for the storage of personal items.
5. PUBLIC PARTICIPATION
No public participation.
6. CORRESPONDENCE
No correspondence.
7. OTHER BUSINESS
No other business.
8. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Zoning By-law be considered at a future meeting of Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-02/25 is now complete at 7:35 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COURT OF REVISION MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers - HYBRID
Thursday, May 15, 2025
8:00 p.m. – County Road 43 Drain
The May 15, 2025 Court of Revision Meeting was held using hybrid technologies via
Zoom and livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE *via Zoom
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS *via Zoom
ENGINEER: JOHN SPRIET *via Zoom
PUBLIC ATTENDEES: N/A
1. CALL TO ORDER
Mayor Ketchabaw called the Court of Revision meeting to order at 8:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
A. County Road 43 Drain Notice of Court of Revision
Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the Court of Revision is
to provide an opportunity for any person or body entitled to receive Notice to appeal their
assessment as per Engineers Report #224307.
4. STAFF PRESENTATION
A. Report DR-06/25 by Steve Adams, Manager of Public Works / Drainage Superintendent
re County Road 43 Drain Court of Revision
5. PUBLIC PARTICIPATION
No public participation.
6. DISPOSITION
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DR-06/25 re County Road 43 Drain-Algar Extension Court of Revision be received
for information;
AND THAT the Court of Revision acknowledge that no appeals have been received with respect
to the County Road 43 Drain-Algar Extension assessments outlined in Engineer’s Report
#224307;
AND THAT Engineer Report #224307, dated March 28, 2025, for the County Road 43-Algar
Extension be adopted as presented;
AND THAT corresponding By-law No. 2025-028 be presented to Council for a third and final
reading.
CARRIED
7. ADJOURNMENT
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT the Court of Revision for the County Road 43 Drain be adjourned at 8:05 p.m.
CARRIED
MAYOR CLERK
ZBA-27/24
PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z807-2025 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: 1498855 ONTARIO INC. (EMERSON) LOCATION: 92 EDISON DRIVE, VIENNA TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z807-2025 on the 15th day of May 2025 under Section 34 of The Planning Act.
AND TAKE NOTICE that any person or agency as described below may appeal to the Ontario
Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not
later than the 11th day of June 2025 a notice of appeal setting out the objection to the By-law
and the reasons in support of the objection. The Zoning By-law comes into force where Official
Plan Amendment No. 39 comes into effect, pursuant to Section 24(2) of The Planning Act,
R.S.O. 1990, c. P.13, as amended.
THE PURPOSE of this Zoning By-law Amendment is to permit the proposed Micro Distillery use with an ancillary Interpretation and Information Centre on private services within an existing
building on the subject property known as 92 Edison Drive, north side, in the Village of Vienna. The south-western portion of the subject property will be rezoned from the current ‘Holding Village Residential 1 (R1(h2))’ Zone to a ‘Site-Specific Tourist Commercial (C3-2)’ Zone, limiting the proposed use to a Maximum Floor Area of 450.0 m2 (4,843.76 ft2).
THE EFFECT of this Zoning By-law Amendment is to permit the proposed Micro Distillery use
with an ancillary Interpretation and Information Centre on private services for a Maximum Floor Area of 450.0 m2 (4,843.76 ft2) within an existing building on the subject property.
ONLY THE APPLICANT, SPECIFIED PERSONS, PUBLIC BODIES, REGISTERED OWNERS OF LAND TO WHICH THIS BY-LAW WOULD APPLY, AND THE MINISTER may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who
is a member of the association or the group on its behalf. NO SPECIFIED PERSON PUBLIC BODY, OR REGISTERED OWNER OF LAND TO WHICH THIS BY-LAW WOULD APPLY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the specified person, public body, or registered owner of land to which the by-law would apply made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable
grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office.
DATED at the Municipality of Bayham this 22nd day of May 2025.
NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca
W: www.bayham.on.ca
OPA-04/24
PLANNING ACT NOTICE OF THE ADOPTION OF OFFICIAL PLAN AMENDMENT NO. 39 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: 1498855 ONTARIO INC. (C/O TIMOTHY EMERSON) TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed
By-Law No. 2025-037 on the 15h day of May 2025 in accordance with Section 17 of The
Planning Act.
THE PURPOSE of this Official Plan Amendment is to permit the proposed Micro Distillery
use with an ancillary Interpretation and Information Centre on private services within an
existing building on the subject property known as 92 Edison Drive, north side, in the
Village of Vienna. Through the Official Plan Amendment, the south-western portion of the
subject property will be redesignated from the ‘Open Space’ and ‘Hazard Lands’
designation to the ‘Commercial’ designation.
THE EFFECT of this Official Plan Amendment is to permit the proposed Micro Distillery
use with an ancillary Interpretation and Information Centre on private services for a
Maximum Floor Area of 450.0 m2 (4,843.76 ft2) within an existing building on the subject
property.
THE COMPLETE By-law 2025-037 and Official Plan Amendment No. 39 is available for
review on the Bayham Municipal website: www.bayham.on.ca or by contacting the
Municipal office (contact information below).
ANY PERSON or public body is entitled to receive notice of the decision of the approval
authority if a written request to be notified of the decision is made to the approval authority,
namely the County of Elgin, County Administration Building, 450 Sunset Drive, St.
Thomas, Ontario, Attention: Director of Planning and Development.
The Official Plan Amendment is not exempt from approval under subsection 17(9) or (10)
of The Planning Act.
DATED at the Municipality of Bayham this 22nd day of May 2025.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON N0J 1Y0 T: 519-866-5521 Ext 222
F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-15/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM APPLICANT: JOHN AND ANGIE NEUFELD LOCATION: 56132 HOWEY LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-15/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, June 5th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Estate
Residential (ER)’ Zone to ‘Site Specific Estate Residential (ER-XX)’ Zone to permit the construction of a second accessory building which requires relief from the following provisions:
• Section 8.13.X to permit a Maximum Cumulative Floor Area for Accessory
Buildings of 210m²; where a Maximum of 95m² or 8% Lot Coverage (whichever is lesser) is required under Section 8.10.2.
• Section 8.13.X to permit a Minimum Lot Area of 0.27 ha; whereas 0.4ha is required under Section 8.3 The subject property is known as 56132 Howey Line, north-east corner property at the intersection of Plank Road and Howey Line / Maple Grove Line.
THE EFFECT of this By-law is to permit a new accessory building that exceeds the Maximum Floor Area requirements for the storage of personal recreational vehicles and belongings and to recognize an existing Lot Area that is under the required area for the ‘ER’ zone.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 4:30pm on Tuesday, May 27, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 16th day of May 2025.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham
56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk
DATE: June 5, 2025
REPORT: DS-26/25 FILE NO. C-07 / D09.24YU
Roll # 3401-002-001-00605
SUBJECT: Consent Application E94-24 and E96-24 Yu
55 Wellington St, Port Burwell
BACKGROUND
Originally, consent applications E94-24, E95-24, and E96-24 were received from the Elgin County Land
Division Committee, as submitted by Lihai Yu, owner of 55 Wellington Street, Port Burwell, proposing to
sever three (3) lots from the parcel. Staff did not support the three applications and raised concerns to
the land owner in a pre-consultation meeting held September 18, 2024. County Land Division deferred
the applications at the December 11, 2024 meeting. Application E95-24 was withdrawn. Revised
versions of two (2) Consent applications E94-24 and E96-24 were received and reviewed by municipal
planner and staff.
The subject property is designated as a ‘Residential’ land use as per Schedule ‘D’ Port Burwell of the
Municipality of Bayham Official Plan and is zoned ‘Village Residential 1 (R1)’ on Schedule ‘I’ of Zoning
By-law No. Z456-2003.
The applications propose to sever and create two new lots and retain one residential parcel with an
existing one-storey single-detached dwelling. In order to facilitate the creation of Lot No. 1 (E94-24), the
retained dwelling’s attached garage has to be removed.
Elgin County Land Division Committee will consider the application on June 25, 2025.
DISCUSSION
The planner’s memorandum, dated May 26, 2025, analyzes the applications subject to the Municipality
of Bayham Official Plan and Zoning By-law.
The standard conditions would include: digital survey, cash in lieu payment for the creation of a lot, storm
water management/grading plan, and the planning report fee. The civic addressing signage will be the
homeowner’s responsibility to purchase the assigned two-digit numbers to affix to the dwelling. Other
conditions apply including removal of structures, the installation of services, access permit, a minor
Staff Report DS-26/25 Yu 2
variance application for the proposed Lot No. 1 to permit a permit a reduced Minimum Lot Frontage of
11.0 metres, as well as for the proposed retained Lot No. 2 to permit a reduced minimum side yard width
of 1.08 metres (west side).
Staff and municipal planner recommend the support of the consent applications to create two additional
building lots with the recommended conditions.
STRATEGIC PLAN
Not Applicable.
ATTACHMENTS
1. Consent Application E94-24 Yu
2. Consent Application E96-24 Yu
3. Arcadis Memorandum, dated May 26, 2025
RECOMMENDATION
THAT Report DS-26/25 regarding the Consent Applications E94-24 and E96-24 Yu be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E94-24 be granted subject to the following conditions and considerations:
1. That the Owner obtains approval of a Minor Variance Application for the proposed Severed
Lot No. 1 to permit a reduced Minimum Lot Frontage of 11.0 metres and approval of a minor
variance for the proposed Retained Lot No. 2 to permit a reduced Minimum Side Yard Width
of 1.08 metres (west side);
2. That the Owner obtains a demolition permit to remove the existing attached garage from the
existing house on the Retained Lot No. 2;
3. That the Owner removes the existing attached garage and removes all debris in accordance
with the demolition permit on Lot No. 2 and removes all other existing accessory structures
from the property located on proposed Severed Lot No. 1;
4. That the Owner obtains permits from the Municipality and installs a new municipal water and
sanitary service connection to the proposed Severed Lot No. 1;
5. That the Owner provides confirmation with respect to the location of the existing municipal
water and sanitary service connections to the Retained Lot No. 2. Should the existing
servicing laterals cross the proposed property lines, the Owner shall obtain a permit from the
Municipality for the installation of a new municipal water and sanitary service connection to
the Retained Lot No. 2;
6. That the Owner obtains approval from the Municipality for a road entrance permit (Wellington
Street) for a new access to the proposed Severed Lot No. 1;
7. That the Owner provides an engineered grading, drainage and storm water management plan
for Severed Lot No.1 and the Retained Lot No. 2 to demonstrate that the lands will drain
properly with no negative impacts on the neighbouring lands or the street, all to the
satisfaction of the Municipality;
8. That the Owner initiate and assume, if required, all engineering costs associated with the
preparation of a revised assessment schedule for a municipal drain (Wellington Street Drain)
in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full
to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover
the costs of the revised assessment schedule, the Owner will be billed for any additional
costs incurred.
9. That the Owner pay fees as required in Municipal By-law No. 2020-053 Cash-in-lieu of
Parkland;
Staff Report DS-26/25 Yu 3
10. That the Owner provides a digital copy of a survey of the subject lands;
11. That the Owner provides a Planning Report Fee due and payable to the Municipality of
Bayham upon the County granting the consent.
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E96-24 be granted subject to the following conditions and considerations:
1. That the Owner obtains a permit from the Municipality for the installation of a new municipal
water and sanitary service connection to the proposed Severed Lot No. 3;
2. That the Owner provides confirmation with respect to the location of the existing municipal
water and sanitary service connections to the Retained Lot No. 2. Should the existing
servicing laterals cross the proposed property lines, the Owner shall obtain a permit from the
Municipality of Bayham for the installation of a new municipal water and sanitary service
connection to the Retained parcel;
3. That the Owner obtains approval from the Municipality of Bayham for road entrance permit
(Wellington Street) for a new access to the proposed Severed Lot No. 3;
4. That the Owner provides an engineered grading, drainage and storm water management plan
for Severed Lot No. 3 and the Retained Lot No. 2 to demonstrate that the lands will drain
properly with no negative impacts on the neighbouring lands or the street, all to the
satisfaction of the Municipality of Bayham;
5. That the Owner initiate and assume, if required, all engineering costs associated with the
preparation of a revised assessment schedule for a municipal drain (Wellington Street Drain)
in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full
to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover
the costs of the revised assessment schedule, the Owner will be billed for any additional
costs incurred.
6. That the Owner pay fees as required in Municipal By-law No. 2020-053 Cash-in-lieu of
Parkland;
7. That the Owner provides a digital copy of a survey of the subject lands;
8. That the Owner provides a Planning Report Fee due and payable to the Municipality of
Bayham upon the County granting the consent.
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator|Deputy Clerk Chief Administrative Officer
420 Wes Graham Way, Suite 106
Waterloo, ON, N2L 0J6
Memorandum
To/Attention Municipality of Bayham Date May 26, 2025
From Jeff Henry, RPP, MCIP Project No 966
cc
Subject Lihai Yu - 55 Wellington Street, Port Burwell - Applications for
Consent E94-24 and E96-24
Background and Summary
1. An original application of three (3) Consent Applications (E94-24, E95-24, and E96-
24) was submitted by Lihai Yu, owner of the subject property identified as 55
Wellington Street in the Village of Port Burwell. These applications were not
supported by staff and raised concerns from Municipal Staff during Pre-Consultation
Meeting held on September 18th, 2024. A decision to defer the applications was
made.
2. Revised applications of two (2) Consent Applications (E94-24 and a revised E96-24)
have been received and shall be the basis for this Memo.
3. One (1) Memo has been prepared for both Consent Applications (E94-24 and a
revised E96-24) in order to provide a comprehensive review of the proposal, as well
as the “final parcel layouts”, should the applications be Conditionally Approved by the
LDC, and the Conditions are satisfied by the owner within the statutory deadline.
4. The following table provides an overview of the proposed Consent Applications
pertaining to the subject property, notably the proposed Lot Frontages and Areas for
each parcel:
5. Based on the table provided above, the proposed Consent Applications will ultimately
result in the creation of two (2) new residential lots and one (1) retained residential
lot. The existing one-storey single-detached dwelling will remain on the proposed
Retained Lot. The existing accessory buildings being an attached garage, a detached
Application # Lot # Lot Frontage Lot Area
E94-24 Lot #1 (new residential lot) 11.0 m
(36.1 ft)
870.98 m2
(9,375.2 ft2)
E96-24 Lot #3 (new residential lot) 19.66 m
(64.5 ft)
1,556.6 m2
(16,755.9 ft2)
Retained Lot (#2) 20.699 m
(67.9 ft)
1,638.9 m2
(17,640.9 ft2)
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
2
garage, and a shed will be removed. The new vacant lots are intended for new
residential development.
Subject Property and Surrounding Area
6. An existing single-detached dwelling with an attached garage, as well as a detached
garage and small shed are located on the subject property. The owner is proposing
to keep the existing single-detached dwelling as it exists today on the proposed
Retained Lot. The existing attached garage is proposed to be removed/demolished,
as it would encroach into the proposed Lot #1. Further, the detached garage and
existing shed will need to be removed to facilitate the Consent Applications as they
would otherwise become the primary uses of a new lot, which is not permitted.
Therefore, as a Condition of Approval, the owner will be required to remove the
attached garage, detached garage and small shed.
7. The subject property is located within the Village of Port Burwell and is currently
serviced by municipal water and sanitary services. The proposed retained lot and
dwelling would continue to be serviced by municipal water and sanitary services.
Notwithstanding this, the owner would need to demonstrate the existing water and
sanitary laterals do not cross the proposed property lines and are in accordance with
the Municipality of Bayham standards. This would be included as a Condition of
Approval.
8. The proposed severed lots (Lots #1 and #3) will require the installation of new
municipal water and sanitary connections to service the future dwelling on each lot.
As a Condition of Approval, the applicant would be required to obtain a permit from
the Municipality of Bayham to authorize the installation of the new municipal water
and sanitary connections to each lot.
9. There is an existing access along Wellington Street and driveway to the existing
single-detached dwelling that will need to be relocated to ensure it is entirely
contained within the retained lot. This will be included as a Condition of Approval.
Further, two (2) new accesses will be required along Wellington Street to provide
access to the severed lots. As a Condition of Approval, the owner will be required to
obtain approval from the Municipality of Bayham for road entrance permits to create
a new access for each lot.
10. The subject property is designated as a ‘Residential’ land use as per Schedule ‘D’ of
the Municipality of Bayham Official Plan and is zoned ‘Village Residential 1 (R1)’ on
Schedule ‘I’ of Zoning By-law Z456-2003.
11. With respect to the surrounding area, there are existing single-detached dwellings in
all directions of the subject property, with an agricultural lot situated directly east.
Being in the Village of Port Burwell, a mix of commercial and institutional uses exist
within close proximity of the subject property.
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
3
Municipality of Bayham Official Plan
12. Section 4.2.2.1 of the Municipality of Bayham Official Plan provides direction with
respect to ‘General Policies Applicable to all Settlement Areas’, specifically residential
uses. As such, this policy of the Official Plan encourages new residential development
within existing settlement areas, like the Village of Port Burwell, by filling in the vacant
areas and locating new residential development adjacent to existing built-up areas in
a compact and contiguous fashion. Further, Section 4.2.4 of the Official Plan provides
further direction with respect to the ‘Intensification and Redevelopment’ within
settlement area boundaries on vacant or underutilized sites to efficiently utilize
designated settlement area land and available municipal services.
Comment: It is my opinion that the creation of two (2) new residential lots within the
existing Village of Port Burwell makes efficient use of underutilized lands and existing
municipal sewer services and is in conformity with the Official Plan general residential
policies.
13. Section 4.5.1.1 of the Official Plan provides general policy direction with respect to
‘Villages’ in the Municipality of Bayham, such as the Village of Port Burwell which has
the capability of accommodating urban types of development on full municipal
services including piped water and sewerage facilities.
Comment: The existing Lot will retain its existing connections to municipal water and
sanitary services. The two proposed Lots will need to apply for a permit to connect to
the existing services, at the owner’s expense. As municipal services will be used, the
application conforms with the above noted Official Plan policy.
14. Section 4.5.2 of the Official Plan, pertaining to the ‘Residential’ land use designation
in Villages, states that the primary use of land in settlement areas is intended for
single-detached dwellings or other low-density types of dwellings. Further, Section
4.5.2.1 indicates that proposals for new dwelling lots should target a gross density of
20 units per hectare (uph) and shall be serviced with municipal sewer and water.
Comment: The proposed severed and retained lots are intended to support single-
detached dwellings, which are permitted and encouraged within the ‘Residential’ land
use designation and provides for a proposed density of 7.5 units per hectare. It is my
opinion that the proposed density and lot sizes will make efficient use of underutilized
lands in the existing settlement area boundary, as well as the existing municipal water
and sanitary services, in conformity with Section 4.5.2.1 of the Official Plan.
15. Section 4.5.2.8 of the Official Plan provides the following criteria regarding proposals
for new single unit and two-unit dwellings in the ‘Residential’ land use designation:
a) Lot frontage, depth and size: The lot frontage, lot depth, and lot size of any lots
proposed to be used or created for residential purposes shall be appropriate to
the development being proposed and consistent, wherever desirable and
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
4
feasible, to adjacent and surrounding lots. In no case shall lots be created or
dwelling units constructed which do not conform to the provisions of the Zoning
By-law unless the By-law is otherwise amended or a variance granted.
Comment: The proposed lot frontage, depth, and size of the proposed retained
and severed lots #2 and #3 is consistent with the abutting residential lots along
Wellington Street. The frontage of proposed Lot #1 is smaller and will require a
Minor Variance, however, is consistent with the abutting residential lots to the
north (rear) and west of the property along Elizabeth Street and Wellington Street.
It is a small reduction and, in our opinion, appropriate for the surrounding area. In
addition, both the proposed severed and retained lots meet the required minimum
lot area of 800 m2 where water & sanitary services are available.
Further, and as discussed in paragraphs 19-22 of this memo, the retained Lot #2
will have a deficient side yard based on the location of the existing dwelling to
remain being only 1.08 m from the new lot line rather than 1.2 m as required.
Therefore, it is my opinion that the proposed lots would comply to the provisions
outlined in the Municipality of Bayham Zoning By-law subject to the approval of a
Minor Variance for the lot frontage of proposed Lot #1 and a Minor Variance for
the side yard of retained Lot #2..
b) Natural Features: Natural site features including vegetation, tree cover, and
topography shall be protected, enhanced, and incorporated into the design of the
proposed development to the greatest extent possible.
Comment: There are no sensitive natural features identified on the subject
property, as per the Official Plan Schedules. Natural site features on the subject
property include mature trees along the southern (front) and eastern (side)
property lines. More specifically, there are four (4) mature trees in the front yard
of the existing lot. As a result of this proposal, it is likely that some of the existing
mature trees fronting the proposed severed lot will need to be removed to facilitate
a new driveway access and/or to construct the new dwelling. There is sufficient
room on the proposed lots to plant additional vegetation.
c) Design: Innovative housing design and site layout including energy-saving
measures will be encouraged. To achieve energy savings, particular regard shall
be had to building form and size, density, lot and building orientation, and on-site
landscaping.
Comment: The applicant intends to sever the subject property and utilize the
existing single-detached dwelling on the proposed retained lot. In the future,
regard for design measures shall be addressed for the proposed dwelling on the
severed lot at the Building Permit Application stage.
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
5
d) Open space: Open space including parkland shall be provided in accordance with
the policies of Section 4.5.8.
Comment: Parkland dedication in accordance with the municipal Parkland By-
law will be required as a Condition of Approval for the creation of a new residential
lot.
e) Adjacent and surrounding land use: The proposed development shall be
compatible with existing (or proposed) neighbouring land uses. Where necessary
or desirable, the proposed development shall be adequately screened from
adjacent land uses by the provision of landscaping and/or buffering.
Comment: The subject property is surrounded by a mix of low-rise residential,
commercial, retail and institutional uses. The existing single-detached dwelling on
the proposed retained lot is consistent in built-form and use with the existing low-
rise residential uses adjacent to and surrounding the subject property along
Wellington Street and the proposed severed lots provide sufficient frontage and
size to construct new residential uses that are compatible with surrounding
residential uses. Further, the existing trees located along the eastern property line
of the proposed severed lot will be maintained and act as a vegetation buffer to
the adjacent agricultural lot. Therefore, it is my opinion that future dwellings on
the severed lots would be compatible with the adjacent and surrounding land
uses.
f) Facilities and services: Existing or proposed municipal services (including potable
water supply, sanitary sewage treatment and disposal, solid waste disposal, storm
and surface drainage, roads, sidewalks, and street lighting) shall be adequate to
serve the proposed development. If these services or facilities are deemed
inadequate, the Municipality may require that an agreement be entered into with
the developer as to the design and cost apportionment of any public works
required to bring these services or facilities up to the appropriate standard.
Comment: As mentioned in Paragraph 3 of this Memo, the proposed retained lot
would continue to utilize the existing municipal water and sanitary service
connections. The proposed severed lots will require the installation of a new
municipal water and sanitary connections to service the future dwellings. As a
Condition of Approval, noted further in this Memo, the applicant would be required
to obtain a permit to authorize the installation and construction of new municipal
water and sanitary connections from the road to each severed lot.
g) Storm drainage: Adequate provision for stormwater management/drainage and
surface runoff subject to the requirements of the Municipality, and the statutory
approval authority having jurisdiction, shall be provided. Where in the opinion of
the Municipality it is deemed necessary or desirable, the Municipality may require
the submission of a grading plan and/or stormwater management plan to ensure
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
6
surface water runoff does not adversely affect neighbouring properties or
receiving watercourses.
Comment: The applicant/owner is responsible for adequate provision of
stormwater management/drainage and surface runoff subject to the requirements
of the Municipality, including the submission of a grading plan and/or stormwater
management plan to ensure surface water runoff does not adversely affect
neighbouring properties or receiving watercourses. This is noted as a Condition
of Approval.
h) Vehicular access: Vehicular access shall be available or made available from a
public highway or public street of reasonable construction and maintenance to
permit year round access and shall be subject to the approval of the authority(ies)
having jurisdiction. In no case shall access be permitted where traffic hazards
could result due to poor sight lines or proximity to a traffic intersection. In new
residential subdivisions, the use of a curvilinear street pattern, cul-de-sacs, and
other similar design features to minimize through traffic movements shall be
encouraged.
Comment: As mentioned in Paragraph 4 of this Memo, the applicant/owner would
be required to obtain an access permit from the Municipality of Bayham to create
two new independent accesses along Wellington Street for the proposed severed
lots, as a Condition of Approval. The new lots are not anticipated to create traffic
hazards.
i) The Planning Act: In the case of a residential subdivision, all matters contained
within Section 50 and 51 of the Planning Act as amended or revised from time to
time shall be complied with.
Comment: The applicant is not proposing a residential subdivision.
Based on the above, the proposed Consent Applications are in conformity with the
criteria listed in Section 4.5.2.8 of the Official Plan.
Municipality of Bayham Zoning By-law
16. The subject property is currently zoned ‘Village Residential (R1)’ in per Schedule ‘I’
of the Municipality of Bayham Zoning By-law Z456-2003. As per Section 10.1 of the
Zoning By-law, the existing single-detached dwelling on the proposed Retained Lot
is considered a permitted use. The intended use and development of future single-
detached dwellings on the proposed Severed Lots would also be permitted.
Lot #1 (E94-24):
17. As per Section 10.3 of the Zoning By-law, the proposed Severed Lot would meet the
Minimum Lot Area requirement of 800 m2 for lots located in the Village of Port Burwell.
The proposed Severed Lot, however, would not meet the Minimum Lot Frontage of
15.0 metres for lots that are serviced by municipal water and sanitary servicing.
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
7
Therefore, as a Condition of Approval, the owner would be required to obtain approval
of a Minor Variance Application to permit a reduced Minimum Lot Frontage of 11.0
metres. The lot frontage is restricted based on the location of the existing dwelling to
remain on retained Lot #2.
Lot #3 (E96-24):
18. As per Section 10.3 of the Zoning By-law, the proposed Severed Lot would meet both
the Minimum Lot Area requirement of 800 m2 and the Minimum Lot Frontage of 15.0
metres for lots that are serviced by municipal water and sanitary servicing in the
Village of Port Burwell.
Retained Lot (#2):
19. The proposed Retained Lot would meet both the Minimum Lot Area requirement of
800 m2 and Minimum Lot Frontage of 15.0 metres.
20. Notwithstanding this, based on the proposed property line between Lot #1 and the
Retained Lot, a Side Yard Width of 1.08 metres would result on the west side of the
existing single-detached dwelling and property line. Further, based on the proposed
property line between Lot #3 and the Retained Lot, a Side Yard Width of 3.0 metres
would result on the east side of the existing single-detached dwelling and property
line.
21. Section 10.9.2 of the Zoning By-law reads as follows with respect to the Minimum
Side Yard Width requirement:
Where no garage or carport is attached, the minimum width shall be 1.2 metres
plus 0.5 metres for each additional or partial storey above the first storey on one
side of the main building and a minimum of 3 metres on the other side of the main
building.
Based on the regulation above, the one-storey single-detached dwelling (to have the
attached garage removed) on the proposed Retained Lot would require a Minimum
Side Yard Width of 1.2 metres on the west side, and 3.0 metres on the east side.
Therefore, the west side would have a Side Yard Width deficiency of 0.12 metres (1.2
m – 1.08 m).
22. As a result of the western Side Yard Width deficiencies, the owner would be required
to obtain approval of a Minor Variance Application to permit a reduced Minimum Side
Yard Depth of 1.08 metres (west side).
Conclusion and Recommendations
23. Given that two (2) Consent Applications were reviewed as part of this Memo, the
following provides the specific Conditions of Approval for each Consent Application.
24. Based on the above review of Consent Application E94-24, we have no objection to
approval of the proposed consent for the creation of one (1) new residential lot (Lot
#1) subject to the following conditions:
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
8
a) That the owner obtains approval of a Minor Variance Application for the proposed
Severed Lot #1 to permit a reduced Minimum Lot Frontage of 11.0 metres;
b) That the owner obtains approval of a Minor Variance Application for the proposed
Retained Lot #2 to permit a reduced Minimum Side Yard Width of 1.08 metres
(west side);
c) That the owner obtains a demolition permit to remove the existing attached
garage from the existing house;
d) That the owner removes the existing attached garage in accordance with the
demolition permit and removes all other existing accessory structures from the
property located on proposed Severed Lot #1;
e) That the owner obtains a permit from the Municipality of Bayham for the
installation of a new municipal water and sanitary service connection to the
proposed Severed Lot;
f) That the owner provides confirmation with respect to the location of the existing
municipal water and sanitary service connections to the Retained Lot. Should
the existing servicing laterals cross the proposed property lines, the owner shall
obtain a permit from the Municipality of Bayham for the installation of a new
municipal water and sanitary service connection to the Retained Lot;
g) That the owner obtains approval from the Municipality of Bayham for road
entrance permit (Wellington Street) for a new access to the proposed Severed
Lot;
h) That the owner provides an engineered grading, drainage and storm water
management plan for Lot #1 and the Retained Lot to demonstrate that the lands
will drain properly with no negative impacts on the neighbouring lands or the
street, all to the satisfaction of the Municipality of Bayham;
i) That the owner pay fees as required in Municipal By-law No. 2020 – 053 Cash-
in-lieu of Parkland;
j) That the owner provides a digital copy of a survey of the subject lands; and
k) That the owner provides a Planning Report Fee payable to the Municipality of
Bayham.
25. Based on the above review of Consent Application E96-24, we have no objection to
approval of the proposed consent for the creation of one (1) new residential lot (Lot
#3) subject to the following conditions:
a) That the owner obtains a permit from the Municipality of Bayham for the
installation of a new municipal water and sanitary service connection to the
proposed Severed Lot;
b) That the owner provides confirmation with respect to the location of the existing
municipal water and sanitary service connections to the Retained Lot. Should
ARCADIS MEMORANDUM
Municipality of Bayham – May 26th 2025
9
the existing servicing laterals cross the proposed property lines, the owner shall
obtain a permit from the Municipality of Bayham for the installation of a new
municipal water and sanitary service connection to the Retained Lot;
c) That the owner obtains approval from the Municipality of Bayham for road
entrance permit (Wellington Street) for a new access to the proposed Severed
Lot;
d) That the owner provides an engineered grading, drainage and storm water
management plan for Lot #3 and the Retained Lot to demonstrate that the lands
will drain properly with no negative impacts on the neighbouring lands or the
street, all to the satisfaction of the Municipality of Bayham;
e) That the owner pay fees as required in Municipal By-law No. 2020 – 053 Cash-
in-lieu of Parkland;
f) That the owner provides a digital copy of a survey of the subject lands; and
g) That the owner provides a Planning Report Fee payable to the Municipality of
Bayham.
Jeff Henry
Arcadis Professional Services (Canada) Inc.
Jeff Henry, RPP, MCIP
Consulting Planner to the Municipality of Bayham
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk
DATE: June 5, 2025
REPORT: DS-27/25 FILE NO. C-07 / D13.VANI
Roll # 3401-000-005-16550 SUBJECT: Rezoning Application ZBA-02/25 Van Ittersum
12011 Elliott Road
Draft Zoning By-law No. Z808-2025
BACKGROUND
Owners Koert and Maria Van Ittersum have submitted a zoning amendment application to rezone
their property at 12011 Elliott Road, west side, south of Green Line, north of Talbot Line (Highway 3).
The lands are designated as ‘Specific Policy Area No. 1’ and “Natural Heritage” in Schedule ‘A1’:
Land Use; with a “Significant Woodland’ constraint on Schedule ‘A2’ in the Municipality of Bayham
Official Plan. The lands are currently zoned ‘Estate Residential (ER)’ (with an overlay reference to the
Official Plan Specific Policy Area No. 1) in Schedule ‘A’ Map No. 2 in Zoning By-law No. Z456-2003.
The purpose of this By-law Amendment is to rezone the subject lands to permit the development of a
replacement accessory building, in Zoning By-law Z456-2003. The subject property is to be rezoned
‘Estate Residential (ER)’ Zone to a ‘Site-Specific Estate Residential (ER-14)’ Zone to permit the
accessory building; which requires relief from the following provision:
Section 8.10.2 to permit a cumulative Maximum Floor Area for Accessory Buildings of 197 m2,
whereas 95.0 m2 is required.
The effect of this By-law will be to permit a new accessory building for the storage of personal items
that exceeds the accumulative Maximum Floor Area requirements for accessory buildings and
structures.
The public meeting was held on May 15, 2025 with no signed in attendees and no written comments.
DISCUSSION
The planner’s memorandum, dated May 28, 2025, reviews the application with the Municipality of
Bayham Official Plan, Zoning By-law, and the Scoped Environmental Impact Study (SEIS).
The current building to be replaced is on the edge of a significant woodland. Due to the proximity of a
significant natural feature, a SEIS was required to demonstrate that the proposed development will
not result in a negative impact to the feature or its ecological functions. The SEIS was prepared by
North-South Environmental Inc. dated March 24, 2025. The SEIS was peer-reviewed and review
Staff Report DS-27/25 Van Ittersum 2
comments are included in the Arcadis Memorandum attached to this report. Staff recommend that the
SEIS mitigating measures be considered during the Building Permit review for the proposed
accessory structure. For example, the building permit is only for construction outside of the active bird
breeding window of April 1st to August 31st to minimize potential contravention of the Migratory Birds
Convention Act and its Regulations.
No public comments were received. One agency comment was received from Southwestern Public
Health.
Staff and planner concur the rezoning application meets the policies and recommend approval to
change the zoning on the parcel from Estate Residential (ER) Zone to Site-specific Estate Residential
(ER-14) and the draft zoning by-law is attached for consideration.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS:
1. Rezoning Application ZBA-02/25 Van Ittersum
2. Arcadis Memorandum, dated May 28, 2025
3. Southwestern Public Health, correspondence, dated April 25, 2025
4. Draft Zoning By-law No. Z808-2025
RECOMMENDATION
THAT Report DS-27/25 regarding the Van Ittersum rezoning application ZBA-02/25 be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held May 14, 2025
associated with this application, there was were no oral presentations and no public written
submissions regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on lands located in Lot 15 Concession 10, municipally identified as 12011 Elliott Road,
from Estate Residential (ER) to a Site-specific Estate Residential (ER-14) Zone to permit the
development of an accessory storage building on the subject property for the storage of
personal recreational vehicles and personal belongings, which requires relief from the
following provision:
Section 8.10.2 to permit a cumulative Maximum Floor Area for Accessory Buildings of
197 m², whereas 95.0 m² is required.
AND THAT Zoning By-law No. Z808-2025 be presented to Council for enactment.
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator/Deputy Clerk Chief Administrative Officer
420 Wes Graham Way, Suite 106 Waterloo, ON, N2L 0J6 www.arcadis.com
Memorandum
To/Attention Municipality of Bayham Date May 28th, 2025
From Jeff Henry, RPP, MCIP Project No 30260140 - 975
cc
Subject Van Ittersum - Application for Zoning By-law Amendment ZBA-
02/25, 12011 Elliott Road, Tillsonburg
Background
1. We have completed a review of the application for a Zoning By-law Amendment
submitted by Koert and Maria Van Ittersum, owners of the subject property
identified as 12011 Elliott Road, west side, and south of Green Line south-west of
the Town of Tillsonburg. The applicant is requesting a Zoning By-law Amendment
to rezone the subject property from ‘Estate Residential (ER)’ Zone to a ‘Site-
Specific Estate Residential (ER-14)’ Zone to permit the development of a
replacement accessory building on the subject property for the storage of personal
belongings and vehicles, which requires relief from the following provision:
Section 8.10.2 to permit a cumulative Maximum Floor Area for Accessory
Buildings of 197 m², whereas 95.0 m² is required.
2. The lands are currently designated as ‘Special Policy Area No. 1’ and ‘Natural
Heritage’ in Schedule ‘A1’: Land Use; with a ‘Significant Woodland’ constraint on
Schedule ‘A2’ in the Municipality of Bayham Official Plan. The lands are currently
zoned ‘Estate Residential (ER)’ (with an overlay reference to the Official Plan
Specific Policy Area No.1) in Schedule ‘A, Map 2’ in Zoning By-law No. Z456-2003.
Subject Property and Surrounding Area
3. The subject property has a Lot Area of approximately 19,965 m2 (5 acres),
estimated Lot Frontage of 50 m (164 ft), and a Lot Depth of 400 m (1312 ft). The
subject property consists of an existing two-storey single-detached dwelling with
existing accessory structures in the form of a shed and a small chicken coup to the
rear of the dwelling. The existing single-detached dwelling and chicken coup
structure will remain as is. The intent is to demolish the existing accessory shed
and replace with a new, larger structure.
4. An existing access from Elliott Road is currently used to access the subject property
and will continue to be utilized for the proposed accessory storage building. The
ARCADIS MEMORANDUM
Municipality of Bayham – April 8th, 2025
2
existing dwelling is currently serviced by a private well and septic sanitary system,
which are proposed to remain as is, with no connection to the proposed building.
5. The subject property is immediately adjacent to existing low-rise residential
dwellings to the north and south along Elliott Road, and going west along Green
Line. Across the street to the east are agricultural lands currently used for crops
and an orchard. To the rear of the property is a railway line and more agricultural
lands.
6. The Hamlets of Corinth and North Hall are located approximately 4km to 5km
respectively south-west of the subject property. The Town of Tillsonburg is situated
approximately 4km north-east of the subject property, outside of the Municipality of
Bayham and County of Elgin.
Public Comments
7. A statutory Public Meeting was held on May 15th, 2025, and no written or verbal
feedback from the public was received.
Municipality of Bayham Official Plan
8. The Bayham Official Plan designates the subject property as ‘Special Policy Area
No. 1’ and ‘Natural Heritage’ in Schedule ‘A1’: Land Use; with a ‘Significant
Woodland’ constraint on Schedule ‘A2. As per Section 3.3.1 of the Official Plan, the
‘Special Policy Area No. 1 – Elliott Road’ land use designation outlines specifically
the exact geographic location to which the policy applies; the special policy being:
“Notwithstanding the “Agriculture” policies of this Plan to the contrary, the lands
comprising approximately 43 hectares in Part Lot 15, Concession 10 of the
Municipality of Bayham and bounded by Green Line to the north, Provincial
Highway 3 to the south, Elliott Road to the east and a wooded area to the west, and
occupied by nineteen (19) existing non-farm residential dwellings may
accommodate a total of twenty (20) non-farm dwellings in the area designated as
“Specific Policy Area” on Schedule “A1” to this plan.”
The subject property is one of the non-farm related residential dwellings permitted
under this designation.
9. Comment: The proposed structure is accessory to the permitted residential
dwelling. No change to the residential use or boundaries of the property is proposed
and therefore conforms to the intent of the Bayham Official Plan Special Policy Area
No 1.
10. The subject property is also designated "Natural Heritage" and more specifically,
"Significant Woodland" within the Bayham Official Plan. As per Section 2.2.3.2.c)
of the Bayham Official Plan:
ARCADIS MEMORANDUM
Municipality of Bayham – April 8th, 2025
3
"Development or site alteration will not be permitted in significant woodlands,
significant valleylands, significant wildlife habitat, or significant Areas of Natural and
Scientific Interest (ANSI's) unless it has been demonstrated that there will be no
negative impacts on the natural features or their ecological functions."
There was concern that the proposed accessory building is to be located towards
the edge of the wooded area deemed naturally significant and would not follow the
intent of the Official Plan. The County was asked to comment on the proposed
Zoning By-law Amendment as it would also go against the intent of similar policies
in the Elgin County Official Plan (2015), Sections D1.2.6 and the adopted Elgin
County Official Plan Section 7.8, which notes that "Development proposed within
120 metres of a noted Natural System feature shall only be permitted subject to
demonstrating through an environmental impact statement, that there will be no
negative impacts on the Natural System's ecological features and functions.".
11. Comment: The County and Municipality concluded that a Scoped Environmental
Impact Study was required to ensure there would be no negative impact to the
woodland on the feature should the proposed structure be built. The results of the
EIS are discussed later in this report.
Municipality of Bayham Zoning By-law
12. The subject property is currently zoned ‘Estate Residential (ER)’ in Schedule ‘A,
Map 2’ in Zoning By-law No. Z456-2003. As per Section 8.10.2 of the Zoning By-
law, the Maximum Floor Area for an accessory building in the ER Zone is 95m² or
8% of the Lot Coverage, whichever is less. The intent of this regulation is to avoid
large scale accessory buildings which may have an impact on drainage or to the
surrounding area and neighbours and to ensure the primary use of the land
continues to be residential.
13. Comment: It is our opinion that the proposed Floor Area of 187 m2 (2,012ft2) for
the proposed accessory storage building meets the general intent and purpose of
the Zoning By-law, given the size of the subject property and proposed location of
the accessory storage building. The proposed size is in keeping with its intended
use, in which to store personal vehicles. The intent of the restricted Accessory Floor
Area provision is to regulate the total floor area of all accessory uses on the
property. The proposed cumulative Maximum Floor Area of 197m2 (including the
chicken coup) represents an equivalent lot coverage of less than 1%, and in our
opinion will not have a significant impact on the surrounding area and neighbours.
If combined with the existing single-detached dwelling, this would equate to a total
lot coverage of approximately 2% for all buildings/structures on the site. This
provides sufficient balance between the landscaped and developed space on the
subject property. Further, the primary use of the lands continues to be residential.
ARCADIS MEMORANDUM
Municipality of Bayham – April 8th, 2025
4
Therefore, it is our opinion that the proposed Maximum Floor Area for the proposed
accessory building on the subject property meets the general intent and purpose of
the Zoning By-law and will not have adverse impacts to adjacent properties.
Environmental Impact Study
14. A Scoped Environmental Impact Study was completed by North-South
Environmental Inc., dated March 24, 2025 to identify and evaluate natural areas on
the subject property. The study assesses any potential impacts the proposed
development of the accessory structure may cause to the natural features and their
ecological functions, both withing the subject site and the greater landscape.
Recommendations for mitigation measures were noted as follows:
Any outside, permanent lighting fixtures should be pointed downwards and away from the natural features.
The Contract Administrator should be aware of Species at Risk and other
wildlife that may enter the construction site and have a plan on how to handle Species at Risk and other wildlife encounters.
A spills management plan should be developed and implemented during
construction.
Construction is recommended to follow the Clean Equipment Protocol (Halloran et al. 2016) to ensure machinery does not bring in soil that contains seeds of invasive plant species.
Construction is recommended to occur outside of the active bird breeding window (i.e., outside of April 1 – August 31) to minimize the potential of contravention of the Migratory Birds Convention Act and its Regulations. If construction must occur within the active bird season (between April 1 and
August 31) and vegetation is to be removed, a qualified avian biologist shall conduct a due diligence nest search within 48 hours of construction and document the results of the search in a memo. If a protected nest or nesting activity is encountered, a protective buffer will be identified of sufficient size and duration to protect the nesting birds.
Reduce impacts to the root zone of woodland trees by laying down mulch or
plywood underneath the woodland edge’s canopy and where heavy machinery will travel.
Replacement planting of native and locally present tree species is recommended within the area shown in Figure 4 f the EIS. This area should not be maintained and to be allowed succeed with vegetation from the adjacent woodland.
Monitoring and removing invasive species using best management practices is recommended.
The study concluded that there will be no negative impact due to the proposed
development if all recommendations are followed during and post-construction.
ARCADIS MEMORANDUM
Municipality of Bayham – April 8th, 2025
5
15. Comment: As stated in the Bayham Official Plan, Section 2.2.2.3, the Municipal
Council may utilize provisions related to Consent and Subdivision Approval
Conditions; Site Plan Control; and Standards, Definitions and Regulations in the
Municipal Zoning By-law to preserve natural heritage resources. As none of those
Planning Act applications are required prior to construction, we recommend that,
where possible, the mitigating measures be considered during the Building Permit
review for the proposed accessory structure; for example, the Building Permit is
only for construction outside of April 1st to August 31st.
Conclusion and Recommendations
16. Based on our review, Arcadis has no objection to the requested Zoning By-law
Amendment Application to rezone the subject property from ‘Estate Residential
(ER)’ Zone to a ‘Site-Specific Estate Residential (ER-14)’ Zone to permit the
development of an accessory storage building on the subject property for the
storage of personal recreational vehicles and personal belongings, which requires
relief from the following provisions:
• Section 8.10.2 to permit a cumulative Maximum Floor Area for Accessory
Buildings of 197 m², whereas 95.0 m² is required.
Jeff Henry
Arcadis Professional Services (Canada) Inc.
Jeff Henry, RPP, MCIP
Consulting Planner to the Municipality of Bayham
www.swpublichealth.ca
St. Thomas Site
Administrative Office
1230 Talbot Street
St. Thomas, ON
N5P 1G9
Woodstock Site
410 Buller Street
Woodstock, ON
N4S 4N2
April 25, 2025
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville ON N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
munderhill@bayham.on.ca
Dear; Margaret Underhill
RE: Bayham - Notice of Public Meeting - ZBA-02/25 Van Ittersum
This letter acknowledges receipt of the Bayham - Notice of Public Meeting - ZBA-02/25 Van
Ittersum for May 7, 2025, with reference to the above premises/property. Public Health reviews
these applications using the best available evidence regarding land use planning, zoning, and
health protection.
A review of the application provides the following:
( ) 1. The application contains information that Public Health is not able to comment on.
(X) 2. Public Health has no objection to the content of the application as it currently stands.
( ) 3. Public Health provides the attached letter for comments on the application.
Please note that items marked with an “X” are applicable to this application as it currently
stands. Should there be amendments to the application, please forward them to Public Health
for further assessment.
Sincerely,
Renee McVicar Robert Northcott
Public Health Inspector Health Promoter
Environmental Health Built Environment and Healthy Public Policy
JF, JL; am
Disclaimer:
These comments are provided by Southwestern Public Health (SWPH) at the request of the
municipality with the decision-making power over this land use planning/zoning
application. SWPH is not a decision maker on this application and its comments are made
solely with regard to SWPH’s role as a public body with an interest in the potential public health
impacts of this application and for no other purpose.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z808-2025
VAN ITTERSUM
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A, Map 2” by changing the zoning symbol on the subject lands from ‘‘Estate Residential (ER)’ Zone to a ‘Site-Specific Estate Residential (ER-14)’ Zone, which lands
are outlined in heavy solid lines and marked “ER-14” on Schedule “A, Map 2” to this By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending
Section 8.13 Exceptions – Estate Residential (ER) Zone by adding the following clauses:
8.13.14.1 Defined Area
ER-14 as shown on Schedule A, Map 2 to this By-Law
8.13.14.2 Maximum Floor Area for Accessory Buildings
Notwithstanding the provisions of Section 8.10.2 of this By-Law, the following shall apply:
Maximum Floor Area (cumulative) for Accessory Buildings of 197 m²
THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 5TH DAY OF JUNE 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 5H DAY OF JUNE 2025.
MAYOR CLERK
The Town of The Blue Mountains, Special Meeting of Council
Special Meeting of Council
Date:Wednesday, May 14, 2025
Time:4:28 PM
Moved by:Councillor Ardiel
Seconded by:Deputy Mayor Bordignon
WHEREAS the Town of The Blue Mountains boasts a robust agricultural sector and a thriving agritourism
industry, with numerous local cideries contributing significantly to the local economy, employment, and
tourism;
AND WHEREAS Ontario’s craft cider industry is experiencing substantial growth, with over 60 craft cideries
across the province, many of which are situated in rural communities and utilize 100% Ontario-grown apples
and are 100% made in Ontario, thereby supporting local agriculture and local economies;
AND WHEREAS under the current provincial tax structure, cider is officially classified and taxed at the same rate
as imported wine which results in higher markups and taxes compared to craft beer, despite cider’s comparable
production processes and market positioning;
AND WHEREAS this tax disparity places Ontario's craft cider producers at a competitive disadvantage compared
to craft brewers, despite the fact that Ontario cider utilize 100% Ontario-grown apples and is 100% made in
Ontario;
AND WHEREAS the Ontario Craft Cider Association (OCCA) has been actively advocating for a tax structure that
levels the playing field between craft cider and craft beer, recognizing the potential for job creation, economic
growth, and the promotion of local agriculture;
AND WHEREAS the Town acknowledges and appreciates the Province’s investment in marketing and
promotional support for the craft cider industry, but maintains that long-term sustainability and
competitiveness for Ontario cider producers requires an adjustment to the underlying tax framework;
AND WHEREAS this motion is meant to support, not oppose, initiatives for fair taxation of the Ontario Craft
Cider industry the Province of Ontario may be considering.
THEREFORE BE IT RESOLVED THAT the Council of the Town of The Blue Mountains:
Supports the efforts of the Ontario Craft Cider Association in advocating for a fair and equitable tax
structure for Ontario-made craft cider.
1.
Urges the Province of Ontario to review and amend the current tax regulations to align the tax rate of
craft cider with that of craft beer, thereby fostering a more balanced and supportive environment for
local cider producers.
2.
Acknowledges the Province of Ontario’s recent investment in marketing initiatives for the cider sector,
while calling for complementary reform of the tax and markup structure that continues to
disadvantage cider producers relative to other craft alcohol categories;
3.
YES: 5
NO: 0
ABSENT: 2
Directs the Mayor to forward this resolution to the Premier of Ontario, the Minister of Finance, the
Minister of Agriculture, Food and Rural Affairs, MPP Brian Saunderson, MPP Paul Vickers and MPP Nina
Tangri and the County of Grey requesting their consideration and support.
4.
Directs the Mayor to forward this resolution to all municipalities in Ontario, encourages other
municipalities with vested interests in agriculture and agri-tourism to adopt similar resolutions,
amplifying the collective voice advocating for the prosperity of Ontario’s craft cider industry.
5.
YES: 5 NO: 0 ABSENT: 2
The motion is Carried
Deputy Mayor Bordignon
Councillor Porter
Councillor Ardiel Councillor Hope Councillor Maxwell
Mayor Matrosovs Councillor McKinlay
Council Meeting
Motion #05/14/2025 - 14
Title:Bill 5, Protect Ontario by Unleashing our Economy Act
Date:Wednesday, May 14, 2025
Moved by:Jennifer Prenger
Seconded by:Beth Blackwell
Whereas the Ontario government has fast-tracked Bill 5, Protect Ontario by Unleashing our Economy
Act, 2025 (Bill 5), such that it was referred to the Standing Committee on the Interior on May 6, 2025,
after being first read on April 17, 2025, and
Whereas the written submission deadline for participation on Bill 5 is May 26, 2025, at 6:00 PM (EDT),
and
Whereas Bill 5 would enact the Special Economic Zones Act, 2025; amend/repeal the Endangered
Species Act, 2007 and replace it by enacting the Species Conservation Act, 2025; and amend various
Acts including the Ontario Heritage Act, the Mining Act, the Ontario Energy Board Act, 1998, and the
Electricity Act, 1998 and to revoke various regulations in relation to development and procurement, and
Whereas Bill 5 will allow the Lieutenant Governor in Council to create zones anywhere in Ontario
where municipal and provincial laws will not apply, and where projects or proponents can be exempted
from requirements under provisions of an Act or of a regulation, including environmental and heritage
laws, and
Whereas the provisions of Bill 5 as written include anti-democratic principles and risks undermining
civil liberties, Indigenous rights, the environment and local government oversight, and
Whereas the Municipality of Kincardine believes that the provincial priorities of housing, resource
development and economic development can be achieved without subverting existing laws,
undermining municipal authority, threatening the environment, restricting industry growth, or
undermining informed consent with Indigenous communities; now therefore be it
Resolved that the Council of the Municipality of Kincardine hereby opposes Bill 5; and
That Council formally express its opposition to Bill 5 in favour of preserving democracy, transparency,
accountability, the environment, civil liberties, and Indigenous rights; and
That Council encourage the province to prioritize democratic principles and governance systems that
support responsible development, environmental preservation, and acknowledge our responsibility to
future generations; and
That Council formally request that the Ontario government reject Bill 5; and
That a copy of this motion be forwarded to the Honourable Doug Ford, Premier of Ontario, ; the
Honourable Stephen Lecce, Minister of Energy and Mines; MPP Lisa Thompson; all Ontario
municipalities; the Association of Municipalities of Ontario; and the Standing Committee on the Interior.
Carried.
______________________________________
Clerk
Jennifer Lawrie
Resolution
Meeting Date: May 12, 2025
Resolution No. 2025-093
Moved: Councillor Prendergast
Seconded: Councillor Andrews
Responsible Growth and Opposition to Elements of Bill 5
Whereas the Government of Ontario has introduced Bill 5: Protecting Ontario by
Unleashing Our Economy Act, 2025, which proposes substantial changes to
environmental planning legislation, including the repeal of the Endangered Species Act
and the creation of “Special Economic Zones” that may override local planning
authority; and
Whereas the Town of Orangeville supports increasing housing supply and economic
growth, but believes this must be achieved without undermining environmental
protections or compromising the integrity of municipal planning processes; and
Whereas Bill 5, as proposed, risks weakening safeguards for Ontario’s natural heritage
and reducing the role of municipalities in managing growth in a responsible and locally
informed manner;
Now therefore be it resolved that Council for the Town of Orangeville:
Opposes the provisions in Bill 5 that would reduce environmental protections or
override municipal planning authority;
Urges the Province of Ontario to advance housing and infrastructure growth
through policies that respect sound environmental planning principles and uphold
the planning tools available to local governments;
Directs that this resolution be forwarded to:
o The Honourable Doug Ford, Premier of Ontario
o The Honourable Rob Flack, Minister of Municipal Affairs and Housing
o The Honourable Todd McCarthy, Minister of the Environment,
Conservation and Parks
o The Honourable Sylvia Jones, Deputy Premier, Minister of Health and
MPP for Dufferin–Caledon
o The Association of Municipalities of Ontario (AMO)
o All Ontario municipalities for their awareness and consideration.
Result: Carried Unanimously
2233 Argentia Rd.
Suite 301
Mississauga, Ontario
L5N 2X7
Office: 905-272-3600
Fax: 905-272-3602
www.watsonecon.ca
May 15, 2025
To our Municipal Clients:
Re: Assessment of Bill 17 (Protect Ontario by Building Faster and Smarter Act, 2025)
In our continued efforts to keep our clients up to date on legislative changes that may
impact them, we are writing to inform you that Bill 17, Protect Ontario by Building Faster
and Smarter Act, 2025 (herein referred to as Bill 17) was tabled in the Ontario
Legislature on May 12, 2025. This letter provides a summary of the proposed changes
to the Development Charges Act, 1997 (D.C.A.) and commentary on the proposed
changes to the growth management framework. As the Bill progresses through the
legislative process, we will continue to advise of any amendments and associated
impacts.
Note that the Province is seeking comments via the Environmental Registry of Ontario
at the following link: https://ero.ontario.ca/notice/025-0504. We will be submitting our
comments prior to the deadline of June 12, 2025.
1. Overview Commentary
The Province has stated that a goal of this Bill is to simplify and streamline
development, while reducing barriers, including development fees. In this regard, the
Bill proposes to amend various acts with the intent of building more homes faster in
Ontario to address the current housing crisis. In addition to changes to the D.C.A.,
changes are proposed to the following Acts:
• Building Code Act, 1992;
• Building Transit Faster Act, 2020;
• City of Toronto Act, 2006;
• Metrolinx Act, 2006;
• Ministry of Infrastructure Act, 2011;
• Planning Act; and
• Transit-oriented Communities Act, 2020.
In addition to the legislative changes proposed, the Province has announced that they
are exploring the use of a public utility model, which may include establishing municipal
service corporations for water and wastewater systems. These changes could have
significant impacts on the costs and delivery of water and wastewater services in
Ontario. While this may serve to reduce the funding obligations from development
charges (D.C.s), funding these costs from a broader pool of existing rate payers would
likely result in higher water and wastewater rates.
Watson & Associates Economists Ltd. PAGE 2
2. Proposed Changes to the Development Charges Act
The following provides a summary of the proposed changes to the D.C.A., along with
commentary on the potential impacts to municipalities.
1. Exemption for long-term care homes
• Currently, D.C.s imposed on long-term care homes are subject to annual
instalments under section 26.1 of the D.C.A.
• The proposed change would exempt long-term care homes from the
payment of D.C.s.
• This exemption would apply to any future D.C. instalments on long-term
care home developments.
• The D.C.A. does not allow reductions in D.C.s to be funded by other types
of development. As such, the exemption will have to be funded from other
municipal revenue sources.
2. Definition of capital costs, subject to regulation
• The proposed change would add the words “subject to the regulations” to
section 5 (3) of the D.C.A.
o The proposed amendment expands the scope of the Province’s
authority to limit eligible capital costs via regulation.
o The D.C.A. currently provides this ability to limit the inclusion of
land costs.
o The Province intends to engage with municipalities and the
development community to determine potential restrictions on what
costs can be recovered through D.C.s.
• Commentary from organizations in the development community suggests
these discussions may continue to focus on limiting the inclusion of land
costs in the D.C. calculations. The proposed amendment, however,
provides broad authority for limiting eligible capital costs (i.e., the scope of
regulatory authority is not restricted to land).
• Reductions in D.C.-eligible capital costs will have to be funded from other
municipal revenue sources. Changes to the definition of capital costs
through regulation will require municipalities to adjust funding for capital
projects swiftly without the legislative amendment process.
3. Simplified D.C. by-law process to reduce charges
• Proposed change to section 19 (1.1) of the D.C.A. to allow a simplified
process to amend a D.C. by-law for the following reasons:
o Repeal or change a D.C. by-law expiry date (consistent with current
provisions);
o Repeal a D.C. by-law provision for indexing or amend to provide for
a D.C. not to be indexed; and
Watson & Associates Economists Ltd. PAGE 3
o Decrease the amount of a D.C. for one or more types of
development.
• The simplified process includes passing of an amending by-law and
providing notice of passing of the amending by-law. There will be no
requirement to prepare a D.C. background study, undertake public
consultation, and no ability to appeal to the Ontario Land Tribunal.
• Limiting the simplified D.C. by-law amendment process to situations
where the amount of a D.C. for a type of development is being reduced
would appear to allow municipalities to adjust the charges for changes in
assumptions (e.g., reductions in capital cost estimates, application of grant
funding to reduce the recoverable amount), adding exemptions for types
of development, and phasing the imposition of a D.C.
• It is unclear if the simplified process would apply where exemptions are
being provided for purposes other than development type, as specified in
the amendment. For example, where a municipality is exempting a
geographic area, such as an industrial park, downtown core, major transit
station area, etc.
• While administratively expedient, eliminating the statutory public process
for reductions in D.C.s will not provide the general public with an
opportunity to delegate Council on the matter and will reduce
transparency.
4. Deferral of D.C. payment to occupancy for residential development
• Proposed changes to section 26.1 of the D.C.A. provide that a D.C.
payable for residential development (other than rental housing
developments, which are subject to payment in instalments) would be
payable upon the earlier of the issuance of an occupancy permit, or the
day the building is first occupied.
• Only under circumstances prescribed in the regulations may the
municipality require a financial security.
o The Province has noted its intent to mitigate risk for municipalities.
As such, the prescribed circumstances may allow for securities
when no occupancy permit is required.
• Municipalities will not be allowed to impose interest on the deferral of D.C.
payment to occupancy.
• It appears those municipalities that have elected to utilize subsection 26
(2) of the Act (i.e., water, wastewater, services related to a highway, and
stormwater charges payable at the time of subdivision agreement) may no
longer be able to utilize this section for residential subdivisions or
consents.
• Deferring the timing of payment for all residential development to
occupancy will have cashflow implications for municipalities. The impacts
may include additional financing costs for capital projects, increased
Watson & Associates Economists Ltd. PAGE 4
administrative costs associated with administering securities and
occupancies, and potential delays in capital project timing.
5. Removal of interest for legislated instalments
• Proposed changes to section 26.1 of the Act would remove the ability to
charge interest on instalments for rental housing and institutional
development.
• This would also apply to future instalments for existing deferrals once Bill
17 receives Royal Assent.
• The repeal of subsection 26.1 (9) of the D.C.A. removes the municipality’s
ability to require immediate payment of all outstanding instalments when a
development use changes from rental housing or institutional to another
use.
• This proposed amendment has the same cashflow impacts for
municipalities as noted in item 4 above, although it is more limited in
scope.
6. Ability for residential and institutional development to pay a D.C. earlier
than a by-law requires
• Currently, if a person wishes to waive the requirement to pay their D.C. in
instalments as per section 26.1, an agreement under section 27 of the
D.C.A. (early payment agreement) is required.
• The proposed changes state that, “For greater certainty, a person required
to pay a development charge under this section may pay the charge
before the day it is payable even in the absence of an agreement under
section 27.”
• This wording achieves its intent to allow a person to waive the requirement
to pay in instalments. It also appears, however, to allow residential and
institutional D.C.s to be paid earlier than required in a D.C. by-law, absent
municipal agreement.
• This is problematic for municipalities, as the development community may
elect to pay D.C.s before indexing or before municipalities pass a new
D.C. by-law where a publicly available D.C. background study may be
indicating a potential increase in the charges.
7. Lower charge for rate freeze
• Section 26.2 of the D.C.A. requires that, for developments proceeding
through a site plan or zoning by-law amendment application, the D.C. be
determined based on the rates that were in effect when the planning
application was submitted to the municipality.
• In some instances, the D.C. that would be imposed at the time of building
permit issuance may be lower than that in place at the time of planning
application.
Watson & Associates Economists Ltd. PAGE 5
• Where rates have been frozen as per section 26.2 of the D.C.A., the
proposed amendments would require municipalities to apply either the
“frozen” or the current rate, whichever is lower, in such instances.
o Note, interest charges for the D.C. determined at planning
application may still be imposed.
• These proposed changes are positive as developers would not be
charged in excess of current rates (where lower) and developers who
proceed in a timely manner are not penalized with additional interest
costs.
8. Grouping of services for the purposes of using credits
• Section 38 of the D.C.A. allows a person to construct growth-related works
on a municipality’s behalf, subject to an agreement. The person receives
a credit against future D.C.s payable for the service(s) to which the
growth-related works relate.
• A municipality can agree to allow the credits to be applied to other
services in the D.C. by-law.
• The proposed amendments would allow the Province to, through
regulation, deem two or more services to be one service for the purpose of
applying credits.
• This proposed change appears to remove the municipality’s discretion to
combine services by agreement in certain instances.
• Combining services for the purposes of credits would have cashflow
implications for municipalities, where funds held in a reserve fund for a
service not included under the section 38 agreement would be reduced.
This could delay the timing of capital projects for these impacted services
and/or increase financing costs.
9. Defining local services in the regulations
• Section 59 of the D.C.A. delineates between charges for local services
and, by extension, those that would be considered in a D.C. by-law.
• Municipalities typically establish a local service policy when preparing a
D.C. background study to establish which capital works will be funded by
the developer as a condition of approval under section 51 or section 53 of
the Planning Act (i.e., local service) and which will be funded by the D.C.
by-law.
• The proposed amendments would allow the Province to make regulations
to determine what constitutes a local service.
o Although the Province has noted that this will be defined through
consultations, there may be unintended impacts. For example, if
the definition of a local service is too broad, it may lower the D.C.
but increase the direct funding requirements on one particular
developer. If the definition is too narrow, the opposite would result,
Watson & Associates Economists Ltd. PAGE 6
whereby local services would be broadly included in D.C. funding,
thereby increasing D.C. rates.
o Additionally, what is deemed a local service in one municipality may
vary from what is deemed a local service in another, depending on
the size, density, and types of development.
Most of the changes above would come into effect upon Royal Assent of Bill 17. The
changes with respect to deferral of payment to occupancy for residential development
would come into effect upon the date proclaimed by the Lieutenant Governor in Council.
3. Noted Areas for Future Changes to Development Charges
In the Province’s announcement, they indicated additional changes that are anticipated
to follow proposed regulatory changes and/or ongoing consultations.
The Province has indicated the intent to add the Statistics Canada Non-Residential
Building Construction Price Index for London to the prescribed indexes in the
regulations. This would allow municipalities west of London and those that are closer to
London than Toronto, to utilize the London series for indexing purposes.
The Province also indicated the intent to consult on a potential standardization of the
approaches to benefit to existing deductions. Currently there are best practices to
follow, however, there is no standardized approach across all municipalities. Providing
a standardized approach may be problematic, as capital projects in different
municipalities may be unique in scope and capital cost requirements.
Lastly, the announcement included commentary on expanding the Annual Treasurer’s
Statement reporting requirements. Currently for services related to a highway, water,
and wastewater services, municipalities must allocate 60% of monies in their D.C.
reserve funds to projects. The Province may consider expanding this requirement to
more services.
4. Proposed Changes to the Growth Management Framework
The Ministry of Municipal Affairs and Housing (MMAH) has been reviewing the Official
Plans of Ontario’s 50 largest and fastest-growing municipalities against the Ministry of
Finance’s (M.O.F.) updated population forecasts released in October 2024. Where the
Ministry finds that current Official Plan forecasts are lower than updated provincial or
upper-tier projections, the MMAH will undertake targeted outreach to affected
municipalities. In these cases, municipalities will be required to update their Official
Plans to reflect the higher of the M.O.F. projection or the applicable upper-tier forecast.
These updates will be guided by a forthcoming revision to the Projection Methodology
Guideline – the first since 1995 – to ensure consistency in how growth is planned
across the Province. It is the MMAH’s goal that these updated projections and methods
Watson & Associates Economists Ltd. PAGE 7
will help municipalities more accurately align land needs, servicing strategies, and
capital planning with long-term provincial growth priorities. To support this, the Province
is also exploring improvements to planning data systems and digital tools, including
standardizing how municipalities track and report land use planning and permitting
activity. Enhanced access to consistent, digitized data will help inform future
forecasting, monitor implementation, and increase transparency across jurisdictions.
For municipalities directed by the Province to update their Official Plans, this
requirement carries several implications. As a starting point, it is important to note that
the M.O.F. forecasts are only available at the Census Division level, which typically
represents upper-tier municipalities, including separated municipalities and large urban
single-tier municipalities. This poses potential complexities for lower-tier municipalities
to directly apply, allocate, and coordinate the M.O.F. population projections as part of
their respective Official Plan Review. Furthermore, the M.O.F. population projections
are released annually and are subject to considerable fluctuation. On the other hand,
the municipal Official Plan Review process, which includes a comprehensive
assessment of long-term population growth and urban land needs, is required to be
carried out at a minimum every 10 years for new Official Plans and five years regarding
Official Plan updates. Accordingly, it will be important for municipalities to monitor their
respective Official Plans within the context of changing long-term M.O.F. projections. It
is currently unclear to what extent Ontario municipalities will be required to update their
respective Official Plans and associated background studies, such as needs
assessments, servicing plans, and financial strategies, to ensure alignment with the
updated M.O.F. projections. It is clear, however, that Ontario municipalities will require
improved processes and tools to monitor their Official Plans in a manner that allows
decision makers more flexibility to address and respond to anticipated change.
In parallel, the Province is also proposing changes to inclusionary zoning policies, which
could influence housing delivery outcomes within protected major transit station areas.
Specifically, the Act proposes capping the affordable housing set-aside rate at 5% and
limiting the affordability period to 25 years. While these measures may enhance project
feasibility and encourage more market-based residential development near transit, they
may also constrain the long-term supply and stability of affordable units delivered
through inclusionary zoning policies. Municipalities will need to consider how these
changes affect their broader housing strategies, particularly in areas where protected
major transit station areas are a central tool for delivering mixed-income communities.
5. Concluding Remarks
Based on the proposed changes, municipalities may experience a reduction in overall
D.C. revenue. The impacts of some of the potentially more significant changes (i.e.,
changes to the definition of capital cost, grouping of credits, defining local services, and
methodology for benefit to existing will not be known until the release of the draft
regulations for consultation. By moving legislative guidance to the regulations, as
Watson & Associates Economists Ltd. PAGE 8
opposed to the Act itself, the Province will have the ability to change the rules set out
therein without the requirement of passing a Bill through the legislative process. This
reduces transparency and the required consultation should the Province wish to change
these rules in the future.
We will continue to monitor the proposed changes and will inform you of potential
impacts to municipalities. As noted, we will be submitting further comments to the
Province via the Environmental Registry of Ontario. Should you have any questions,
please contact the undersigned or send an email to info@watsonecon.ca.
Yours very truly,
WATSON & ASSOCIATES ECONOMISTS LTD.
Andrew Grunda, MBA, CPA, CMA, CEO
Peter Simcisko, BA (Hons), MBE, Managing Partner
Sean-Michael Stephen, MBA, Managing Partner
Daryl Abbs, BA (Hons), MBE, PLE, Managing Partner
Jamie Cook, MCIP, RPP, PLE, Managing Partner
Jack Ammendolia, BES, PLE, Managing Partner
Ministry of the Solicitor General
Ministère du Solliciteur général
Office of the Deputy Solicitor General
Community Safety 25 Grosvenor Street, 11th Floor
Toronto ON M7A 1Y6
Tel: 416-326-5060 Fax: 416-327-0469
Bureau du sous-solliciteur général
Sécurité communautaire 25, rue Grosvenor, 11e étage
Toronto ON M7A 1Y6
Tél. : 416-326-5060 Téléc. : 416-327-0469 DATE: May 21, 2025 MEMORANDUM TO: CAOs and Mayors from Municipalities Billed under O. Reg. 413/23: Amount Payable by Municipalities for Policing from Ontario Provincial Police FROM: Mario Di Tommaso
Deputy Solicitor General, Community Safety SUBJECT: Ontario Provincial Policing (OPP) Cost Recovery Model Review and June 2025 Webinars
In Fall 2024, the Solicitor General announced a commitment to review of the OPP cost
recovery model as set out in O. Reg. 413/23: Amount Payable by Municipalities for Policing from Ontario Provincial Police under the Community Safety and Policing Act, 2019. The Ministry of the Solicitor General is pleased to announce that this review has been
initiated. The ministry will be working with a third-party vendor to support an evidence-based review and analysis of the OPP cost recovery model. The intent is for the review to be completed in time to inform the issuing of the 2026 annual
billing statements and the approach going forward. I would like to thank you for the extensive feedback you have shared with the ministry to date. This feedback is valuable in shaping the review.
We look forward to the opportunity for continued input from your municipalities. To achieve this goal, engagement webinars will take place in June 2025. More information regarding these webinars will follow as soon as possible. Your participation is encouraged to ensure that your perspectives are heard.
You can expect outreach in the coming weeks with details for the June webinars. Should you have any immediate questions, please reach out to Sheela Subramanian, Director, Community Safety and Intergovernmental Policy Branch at sheela.subramanian@ontario.ca
Thank you for your continued collaboration and future input. Mario Di Tommaso, O.O.M.
Deputy Solicitor General, Community Safety Ministry of the Solicitor General
May 27, 2025
Subject: Reintroduction of the Geologic Carbon Storage Act
Hello,
Over the past three years, the Ministry of Natural Resources has been taking a
measured and phased approach to enabling and regulating geologic carbon storage in
Ontario. Carbon storage is new to the province, and developing a comprehensive
framework to regulate this activity would help ensure that it is done responsibly, with
measures in place to safeguard people and the environment.
Geologic carbon storage (further referred to as carbon storage) involves injecting
captured carbon dioxide (CO2) into deep geological formations for permanent storage.
This technology could provide industries in Ontario with a critical tool for managing their
emissions and contributing to the achievement of Ontario’s emissions reduction targets.
On November 25, 2024, the Resource Management and Safety Act, 2024 was
introduced in the Ontario legislature. This Act included a proposed Geologic Carbon
Storage Act. The legislature was dissolved on January 28, 2025, and all incomplete
business was terminated.
We are writing to notify you that today, the Bill was reintroduced in the legislature. The
suite of proposed changes remains the same as what was introduced in November
2024, aside from a small number of administrative updates made to provide clarity.
The original proposal can be accessed through the Environmental Registry/Regulatory
Registry: https://ero.ontario.ca/notice/019-9299.
If you would like more information or have any questions, please contact Andrew
Ogilvie, Manager of Resources Development Section, at 705-761-5815 or through
email: Resources.Development@ontario.ca.
Sincerely,
Jennifer Keyes
Director, Development and Hazard Policy Branch
Ministry of Natural Resources
Development and Hazard Policy
Branch
Policy Division
300 Water Street
Peterborough, ON K9J 3C7
Ministère des Richesses naturelles
Direction de la politique d'exploitation des
ressources et des risques naturels.
Division de l’élaboration des politiques
300, rue Water
Peterborough (Ontario) K9J 3C7
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: June 5, 2025
REPORT: TR-13/25
SUBJECT: 2026 BUDGET SCHEDULE
BACKGROUND
Section 290(1) of the Municipal Act requires local municipalities in each year to prepare and
adopt a budget. The Municipality currently prepares three budgets: current year Capital Budget,
rate supported Operating Budget and the 10-Year Capital Plan. This Report presents the
proposed meeting dates for Council review and approval of the above mentioned 2026 Budgets.
The purpose of preparing budgets is to allow Council to develop policy in financial terms and to
assist in setting priorities and establishing service levels for the upcoming year before
expenditures take place.
DISCUSSION
In order to begin developing Bayham’s 2026 Operating and Capital Budgets, Council approval
of the proposed budget schedule is required. The proposed timelines are similar to many prior
years’ timelines to allow for tendering and effective procurement months before 2026
purchases. It is anticipated that the budgets will be published for public consumption
approximately one month in advance of the November 4, 2025 and January 6, 2026 meetings.
Budget Proposed 2026
Budget Review Dates For
Discussion
Start Time
Budget Public Consultation June 5, 2025 – September 30,
2025
2026 and 10-Year Capital
Plan
Tuesday, November 4, 2025
(Special Meeting)
6:30 p.m.
2026 Levy Supported
Operating Budget
Tuesday, January 6, 2026
(Special Meeting)
Thursday, January 15, 2026
(Budget Open House)
6:30 p.m.
6:30 p.m. to 7:00 p.m.
2026 BUDGET CONSULTATIONS
In 2025, staff will continue the practice of posting budget background information explaining the
purpose of the Operating Budget and Capital Budget and the difference between Operating and
Capital expenses. This information will continue to be posted on the 2026 Budget Consultations
page on the Municipal Website.
During the consultation, it will be clear the role of the consultation is to obtain public comment
on the budgets and ideas for the upcoming budgets for Council consideration. This consultation
is to obtain comments of an advisory nature for Council consideration during budget
deliberations. The same comments will be attached to the respective budget reports as an
Appendix.
Notice of consultation will be posted on the Municipal website and posted on the Municipal
Office and Library notice boards. Notice will also be posted on the winter and summer
newsletter in the mail out of February and August tax bills.
POTENTIAL BASE BUDGET IMPACTS
For 2026, the most significant potential base operating budget drivers that may have an impact
are as follows:
annualization of initiatives undertaken in 2025
tariff impacts and supply chain constraints
general inflation
foreign exchange fluctuations
utility cost increases
impact of fluctuating fuel costs and costs of petroleum based products
increased operating charges from approved capital projects
increased transfers to Reserves and Reserve Funds to fund capital programs based on
10-year capital budget from 2024
provincial funding level changes
The actual impacts of these items are unknown at this time and will depend on further
information and decisions.
GUIDELINES
Some of the costs identified above can be avoided and others will be directly related to previous
decisions or are uncontrollable. In the interim, staff will be directed to prepare the 2026 Budgets
following past practices with the goal to maintain costs at their current level wherever possible.
These guidelines are an integral part of the budget process to assist staff when reviewing
operational needs and service levels.
CONCLUSION
In order to meet these dates, staff will initiate the 2026 budget process once 2025 budget is
been approved. This will allow staff the time required to present a responsible, complete,
comprehensive, and accurate budget for Council review and consideration.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Not Applicable.
RECOMMENDATION
1. THAT Report TR-13/25 re 2026 Budget Schedule be received for information;
2. AND THAT the proposed budget guidelines be approved;
3. AND THAT the following dates be established for the 2026 budget process:
• June 5 – September 30, 2025 – Budget Public Consultation Period
• Tuesday, November 4, 2025 – 2026-2035 Capital Budget Meeting
• Tuesday, January 6, 2026 – 2026 Operating Budget Meeting
• Thursday, January 15, 2026 – Budget Open House
Respectfully submitted: Reviewed by:
Lorne James, CPA, CA Thomas Thayer, CMO, AOMC
Treasurer Chief Administrative Officer
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: June 5, 2025
REPORT: CAO-26/25 SUBJECT: EXTENSION TO SITE PLAN AGREEMENT – LATIMER – 54296 HERITAGE
LINE, STRAFFORDVILLE (APPLICATION NO. SPA-02/23)
BACKGROUND
At its February 6, 2025 meeting, Council adopted By-law No. 2025-008, Site Plan Control By-
law for the Municipality of Bayham. The CAO’s delegated authority is assigned under Section
6(1) of By-law No. 2025-008.
On October 19, 2023, Council received Report CAO-54/23 re Site Plan Agreement – Latimer –
54296 Heritage Line, Straffordville (Application No. SPA-02/23) for information purposes only.
The Report identified that, under delegated authority, the CAO entered into a Site Plan
Agreement with Craig and Elisabeth Latimer for expansion of an existing storage building and
shop on the subject lands.
Under Section 27 of the Agreement, the development was to be completed in full by May 30,
2025.
DISCUSSION
In April 2025, Latimer engaged Bayham to extend the existing Site Plan Agreement for a period
of five (5) months to permit completion of grading on the lands. The extension was requested
due to scheduling uncertainty related to their surveyor to assess and confirm general conformity
of the constructed grades with the approved lot grading and drainage plan.
In May 2025, the CAO executed an Amending Site Plan Agreement for Latimer to amend
Section 27 and extend the expiration date from May 30, 2025 to October 31, 2025. The
executed Amending Agreement is attached.
As the CAO is the delegated authority for Site Plan Control approval, this information is provided
for informational purposes only.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1. Executed Amending Agreement between The Corporation of the Municipality of Bayham
and Latimer, 54296 Heritage Line, Straffordville
RECOMMENDATION
1. THAT Report CAO-26/25 re Extension to Site Plan Agreement – Latimer – 54296
Heritage Line, Straffordville (Application No. SPA-02/23) be received for information.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z808-2025
VAN ITTERSUM
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A, Map 2” by changing the zoning symbol on the subject lands from ‘‘Estate Residential (ER)’ Zone to a ‘Site-Specific Estate Residential (ER-14)’ Zone, which lands
are outlined in heavy solid lines and marked “ER-14” on Schedule “A, Map 2” to this By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending
Section 8.13 Exceptions – Estate Residential (ER) Zone by adding the following clauses:
8.13.14.1 Defined Area
ER-14 as shown on Schedule A, Map 2 to this By-Law
8.13.14.2 Maximum Floor Area for Accessory Buildings
Notwithstanding the provisions of Section 8.10.2 of this By-Law, the following shall apply:
Maximum Floor Area (cumulative) for Accessory Buildings of 197 m²
THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 5TH DAY OF JUNE 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 5H DAY OF JUNE 2025.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-042
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD JUNE 5, 2025
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held June 5, 2025 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY
OF JUNE, 2025.
____________________________ _____________________________
MAYOR CLERK