HomeMy WebLinkAboutMay 15, 2025 - Council - DRAFT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, May 15, 2025
7:00 p.m.
7:30 p.m. Statutory Planning Meeting – 1 Application
8:00 p.m. Court of Revision – County Road 43 Drain
The May 15, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE *via Zoom
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
TREASURER LORNE JAMES *via Zoom
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:01 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Emerson declared a pecuniary interest to item 12.2 A as he is the applicant.
Councillor Emerson also later removed himself from items 14. D and H.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
CAO Thomas Thayer noted that items 12.2 A, 14. D and 14. H are to be removed from the
agenda as staff were notified after the posting of agenda, on the day of the meeting, that Long
Point Region Conservation Authority missed providing comments and wishes to do so. Mr.
Thayer noted that should Council wish to still consider the report, that a resolution noting so
could be passed.
Moved by: Councillor Froese
Seconded by: Deputy Mayor W eisler
THAT items 12.2 A, 14. D and 14. H remain on the agenda for consideration.
CARRIED
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4. ANNOUNCEMENTS
CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday,
May 19, 2025 for Victoria Day.
Mayor Ketchabaw noted the beautiful weather and that paid parking at the beach has begun.
Mayor Ketchabaw requested residents to give it a chance and to refrain from spreading
negativity on social media.
Councillor Chilcott reminded residents of the upcoming Writers’ Festival taking place over the
long weekend around Port Burwell. Councillor Chilcott also noted that on May 31, 2025 there will
be another speaker at the Edison, Vienna & Area Museum on the Port Burwell Lighthouse.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held May 1, 2025
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes from the Regular Meeting of Council held May 1, 2025 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
One (1) member of the public spoke to item 12.2 A.
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-06/25 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re
Richmond Community Drinking Water System Capacity
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Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report PS-06/25 re Richmond Community Drinking Water System Capacity be
received for information.
CARRIED
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-02/25 Van Ittersum
B. Notice of Application re Proposed Draft Plan of Subdivision, Zelinka Priamo Ltd.
C. Notice of Passing re Zoning By-law Amendment ZBA-07/25 Banman
D. Notice of Passing re Zoning By-law Amendment ZBA-08/25 North Urban Homes Ltd.
E. Notice of Passing re Zoning By-law Amendment ZBA-11/25 Beard
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT items 12.1.1 A – E be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-25/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment OPA-04/24 1498855 Ontario Inc. 92 Edison Drive
Councillor Emerson left the table at 7:21 pm
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Staff Report DS-25/25 regarding the Official Plan Amendment Application OPA-04/24
and ZBA-27/24 submitted by 1498855 Ontario Inc. (c/o Timothy Emerson) be received for
information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held December 19, 2024
associated with this application, there was one in-person and one virtual presentation, and no
written public submissions and that all considerations were taken into account in Council’s
decision passing this resolution;
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AND THAT Council considers the proposed amendment to add a site-specific text section to
the Official Plan to be consistent with the Provincial Policy Statement 2024, and in conformity
to the Elgin County Official Plan, and the Municipality of Bayham Official Plan;
AND THAT By-law No. 2025-037, being an adopting By-law for Official Plan Amendment No.
39, for the purpose of adding a new site-specific sub-section 4.5.5.11 to the Official Plan to
designate the south-western portion of the subject property from the ‘Open Space’ and
‘Hazard Lands’ designation to the ‘Commercial’ designation, and subsequently, Zoning By-law
No. Z807-2025 to rezone the south-western portion of the subject property from the current
‘Holding Village Residential 1 (R1(h2))’ Zone to a ‘Site-Specific Tourist Commercial (C3-2)’
Zone, limiting the proposed use to a Maximum Floor Area of 450.0 m2 (4,843.76 ft2) in order to
permit the proposed Micro Distillery use with an ancillary Interpretation and Information Centre
on private services be presented for enactment;
AND THAT adopted Official Plan Amendment No. 39 be forwarded to the County of Elgin for
Approval.
CARRIED
Councillor Emerson returned to the table at 7:32 pm
The Council Meeting recessed for a Statutory Planning Meeting at 7:32 pm.
The Council Meeting resumed at 7:35 pm.
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Cobourg re Ontario Works Financial Assistance Rates
B. Township of Champlain re Surveillance and Monitoring of Heavy Vehicles in Ontario
C. Township of Otonabee-South Monaghan re Proposal to end Daylight Savings Time in
Ontario
D. Municipal Property Assessment Corporation re Financial Statements
E. Long Point Region Conservation Authority re April 2, 2025 Hearing Board Meeting Minutes
F. Long Point Region Conservation Authority re April 2, 2025 Meeting Minutes
G. County of Elgin re 2025 Warden’s Charity Golf Tournament
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A – G be received for information.
CARRIED
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13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-12/25 by Lorne James, Treasurer re Development Charges Study – Fire,
Roads, Parks and Recreation
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report TR-12/25 re Development Charges Study – Fire, Roads, Parks and Recreation
be received for information;
AND THAT staff be directed to proceed with the Development Charges Study for public
consultation.
CARRIED
B. Report CAO-25/25 by Thomas Thayer, CAO re Stop-Up, Close and Convey – Part 1 on
Plan 11R-11305 Part of Fourth Street
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-25/25 re Stop-up, Close, and Convey – Part 1 on Plan 11R-11305 –Part
of Fourth Street, Straffordville be received for information;
AND THAT Council rescinds its previous motion from March 20, 2025 in regards to Report
CAO-16/25 to convey Part 1 on Plan 11R-11305 to the Trustees of the Straffordville
Evangelical Mennonite Church;
AND THAT By-law No. 2025-023 be repealed;
AND THAT the Council of The Corporation of the Municipality of Bayham directs the stop-up,
close, and conveyance of Part 1 on Plan 11R-11305 to Soreny Farms Ltd.;
AND THAT the appropriate by-law be brought forward for Council’s consideration.
CARRIED
The Council Meeting recessed at 7:54 pm and resumed at 8:00 pm.
The Council Meeting recessed for a Court of Revision Meeting at 8:00 pm.
The Council Meeting resumed at 8:05 pm.
14. BY-LAWS
A. By-law No. 2025-028 A provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the County Road 43 Drain (third
reading)
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B. By-law No. 2025-035 Being a by-law to adopt the capital estimates for the year 2025
C. By-law No. 2025-036 Being a by-law to establish a levy for the year 2025 to adopt tax
rates, provide for penalty and interest in default of payment and the collection thereof
D. By-law No. 2025-037 Being a by-law to adopt Official Plan Amendment No. 39
E. By-law No. 2025-038 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and Zouling Technologies Inc. for
information technology service management
F. By-law No. 2025-039 Being a by-law to stop up, close and convey part of fourth street in
the Municipality of Bayham in the County of Elgin designated as Part 1 on registered plan
11R-11305
G. By-law No. 2025-040 Being a by-law to amend By-law No. 2024-050 being a by-law to
appoint municipal officers and employees for the Municipality of Bayham
H. By-law No. Z807-2025 Being a by-law to amend By-law No. Z456-2003, as amended –
Emerson
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT By-law No. 2025-028 be given a third and final reading;
AND THAT By-law Nos. 2025-035, 2025-036, 2025-038, 2025-039 and 2025-040 be read a
first, second and third time and finally passed.
CARRIED
Councillor Emerson left the table at 8:09 pm
Moved by: Councllor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2025-037 and Z807-2025 be read a first, second and third time and finally
passed.
CARRIED
Councillor Emerson returned to the table at 8:10 pm
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
A. Draft Minutes of the April 28, 2025 Waterfront Advisory Committee Meeting
B. Draft Minutes of the April 29, 2025 Joint Cemetery Board Meeting
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C. Draft Minutes of the April 30, 2025 Museum Advisory Committee Meeting
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT the draft minutes of the April 28, 2025 Waterfront Advisory Committee Meeting, April
29, 2025 Joint Cemetery Board Meeting and April 30, 2025 Museum Advisory Committee
Meeting be received for information.
CARRIED
D. Recommendations to Council from the Waterfront Advisory Committee
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the recommendation from the April 28, 2025 Waterfront Advisory Committee Meeting
be received for information;
AND THAT staff be directed to allocate $250 from the advertising line of the Tourism budget
towards a photography contest.
CARRIED
E. Recommendations to Council from the Joint Cemetery Board
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the recommendation from the April 29, 2025 Joint Cemetery Board Meeting be
received for information;
AND THAT staff be directed to investigate options for providing an online payment method
on the corporate website for accepting donations for Bayham cemeteries.
CARRIED
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-041 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2025-041 be read a first, second and third time and finally
passed.
CARRIED
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18. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:16 p.m.
CARRIED
MAYOR CLERK