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HomeMy WebLinkAboutMay 01, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, May 1, 2025 7:00 p.m. The May 1, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK TREASURER MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON 'via Zoom DAN FROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT LORNE JAMES STEVE ADAMS 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott announced that there is a Writers' Festival happening in Port Burwell over the May long weekend. Councillor Froese noted that the Seasonal By-law Enforcement Officer has started. 5. PRESENTATIONS A. Watson & Associates Economists Ltd. re Municipality of Bayham Development Charges Background Study Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson Council Minutes May 1, 2025 THAT the presentation from Watson & Associates Economists Ltd. re Municipality of Bayham Development Charges Background Study be received for information. CARRIED 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held April 17, 2025 B. Statutory Planning Meeting held April 17, 2025 C. Court of Revision Meeting held April 17, 2025 D. Public Drainage Meeting held April 17, 2025 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes from the Regular Meeting of Council held April 17, 2025, the Statutory Planning Meeting held April 17, 2025, the Court of Revision Meeting held April 17, 2025 and the Public Drainage Meeting held April 17, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-05/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re Straffordville Community Centre Expansion — Additional Water Supply Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler Council Minutes May 1, 2025 THAT Report PS-05/25 re Straffordville Community Centre Expansion - Additional Water Supply be received for information; AND THAT Council approves the quote provided by Hayden Water Wells in the base amount of $11,200 + HST for installation of a test well at the Straffordville Community Centre; AND THAT staff be directed to obtain a hydrogeological study to assess water table impacts; AND THAT the Working Capital Reserve be used to fund this expenditure. CARRIED The Council Meeting recessed at 8:33 pm and resumed at 8:40 pm. 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-09/25 Agoston B. Notice of Application re Proposed Draft Plan of Subdivision, Build Ontario Developments on behalf of 10010410501 Ontario Inc. C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-02/25 Van Ittersum Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 12.1.1 A — C be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-22/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-07/25 Banman, 55541 Main Street Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-22/25 regarding the Banman rezoning application ZBA-07/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 17, 2025 associated with this application, there were two public oral presentations and one public written submission regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; Council Minutes May 1, 2025 AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in Part Lot 5 and Lot 6 Plan 205, municipally identified as 55541 Main Street, from Village Residential (R1) Zone to Site -specific Village Residential (R1-23) Zone to permit the development of a single residential dwelling on a lot that was created by Deed that does not meet the minimum Lot Area or frontage requirements for the R1 Zone; AND THAT Zoning By-law No. Z805-2025 be presented to Council for enactment. CARRIED B. Report DS-23/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-08/25 North Urban Homes Inc., 9405 Plank Road Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-23/25 regarding the North Urban Homes Inc. rezoning application ZBA- 08/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 17, 2025 associated with this application, there was one public oral presentation and one public written submission regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in Lot 9 Lots 10-12 Pt Lot 7 Plan 205, municipally identified as 9405 Plank Road, from Central Business District (C1-1) Zone to Site -specific Urban Industrial (M4-7) Zone to permit the use of the existing building for the warehousing and storage of home interior products, which requires exceptions from certain provisions as follows: + Section 23.1 to prohibit: o Agricultural Industrial Establishments; a Animal Hospitals; o Commercial Fishing Operations,- * Industrial Use, General, except for the warehousing and/or storage of any goods, substance, article, or thing; o Industrial Use, Light; and, o Public Utility Facilities and Services. • Section 23.4 to permit a Minimum Lot Frontage of 20.1 m, whereas 25.Om is required with no Public Water supply; • Section 23.8 to permit a Minimum Side Yard Width of 1.9m abutting residential uses; whereas 7.5m is required; • Section 23.8 to permit a Minimum Side Yard Width of 1.2m abutting Third Street; whereas 4.5m is required; and 2 Council Minutes May 1, 2025 • Section 4.28.4 to permit a Minimum Buffer Strip of 1.9m abutting residential uses; whereas 4.5m is required. AND THAT Zoning By-law No. Z804-2025 be presented to Council for enactment. CARRIED C. Report DS-24/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-11/25 Beard, 55197 Green Line Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-24/25 regarding the Beard rezoning application ZBA-11/25 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 17, 2025 associated with this application, there was were no oral presentation and no public written submission regarding this matter; AND THAT all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on lands located in Lots 9 and 10 Concession 10, municipally identified as 55197 Green Line, from Agricultural (Al) Zone to a combined Agricultural and Temporary (A1/T2- 10) Zone to permit a Garden Suite in the form of a mobile home on the subject property for a period of up to twenty years, provided that the applicant enters into an agreement with the Municipality regarding the establishment, placement and removal of the garden suite and the period of occupancy of the garden suite by any of the persons named in the agreement with terms and conditions under which a temporary dwelling is permitted for no longer than twenty years to May 1, 2045. AND THAT Zoning By-law No. Z806-2025 as amended be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Various Municipalities re Opposition to Strong Mayor Powers B. Howick Township re Accelerated High Speed Internet Project C. Town of Georgina re Salt Management D. County of Elgin re April 22, 2025 From the Council Chambers Moved by: Councillor Emerson 5 Council Minutes Seconded by: Councillor Chilcott THAT items 13.1.1 A — D be received for information; AND THAT Council for the Municipality of Bayham supports item A. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council May 1, 2025 A. Report CL-01/25 by Meagan Elliott, Clerk re 2026 Municipal Election Method of Vote Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CL-01/25 re 2026 Municipal Election Method of Vote be received for information; AND THAT Council approve internet/telephone voting as the alternative voting method for the 2026 municipal election; AND THAT the appropriate alternative voting method by-law be presented to Council for enactment; AND THAT staff be directed to participate in any regional joint procurement process, where possible, for the acquisition of internet/telephone voting services for the 2026 Municipal Election; AND THAT staff be authorized to execute any agreements necessary to implement internet/telephone voting for the 2026 Municipal Election. DEFEATED Moved by: Councillor Froese Seconded by: Councillor Emerson THAT Report CL-01/25 re 2026 Municipal Election Method of Vote be received for information; AND THAT Council approve paper based, traditional ballot, vote anywhere, live voters list as the method of vote for the 2026 Municipal Election. CARRIED B. Report CL-02/25 by Meagan Elliott, Clerk re 2025 Municipal Assistance Requests — First Intake Moved by: Councillor Froese Seconded by: Councillor Emerson fi Council Minutes May 1, 2025 THAT Report CL-02/25 re 2025 Municipal Assistance Requests — First Intake be received for information; AND THAT all facility and road closure requests be approved, subject to the provision of a liability insurance certificate in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the requests for a staff presence for road closure purposes be approved with the ability to utilize the OPP as a backup and, if utilized, compensate from the Municipal Assistance budget; AND THAT staff be directed to advise external agencies of the approved events and obtain County approval for use of County roads for noted closures; AND THAT all material requests be approved with a deposit of $10/per item to be provided to the Municipality prior to the event; AND THAT staff be directed to conduct lawn and facility maintenance as necessary prior to the events; AND THAT all facility rental relief requests be approved; AND THAT the following funding requests be granted with prorating at 80%: • Writers' Festival Edisonfest • Canada Day Celebrations • Vienna Lions Kidsfest Bayham Beachfest Watermelon Festival AND THAT the Municipality of Bayham reserves the right to revoke said approvals at any time for any reason and approved timelines may be adjusted for the use of certain facilities or materials should they become unavailable due to construction or unforeseen circumstances. CARRIED C. Report CL-03/25 by Meagan Elliott, Clerk re Information Technology (IT) Services Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report CL-03/25 re Information Technology (IT) Services be received for information; AND THAT Council approve the sole source for Information Technology Service Management with Zouling Technologies; AND THAT the service agreement and executing by-law be presented for enactment; AND THAT Capital Budget Item No. GG-07 be repurposed to the process of procuring and Council Minutes housing servers; May 1, 2025 AND THAT staff be directed to report back with further information on how to address the expiring devices noted in this report. CARRIED D. Report CAO-24/25 by Thomas Thayer, CAO re Additional Transfer Payment Agreement — Fire Protection Grant — Cancer Prevention Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-24/25 re Additional Transfer Payment Agreement — Fire Protection Grant — Cancer Prevention be received for information; AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute a Transfer Payment Agreement between His Majesty the King, in Right of Ontario, as represented by the Solicitor General and the Municipality of Bayham for the Fire Protection Grant program CARRIED 14. BY-LAWS A. By-law No. 2025-033 Being a by-law to authorize the execution of a transfer payment agreement between His Majesty the King in right of Ontario and the Corporation of the Municipality of Bayham for the Fire Protection Grant Program B. By-law No. Z804-2025 Being a by-law to amend By-law No. Z456-2003, as amended — North Urban Homes Inc. C. By-law No. Z805-2025 Being a by-law to amend By-law No. Z456-2003, as amended — Banman D. By-law No. Z806-2025 Being a by-law to amend By-law No. Z456-2003, as amended — Beard Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT By-law Nos. 2025-033, Z804-2025, Z805-2025 and Z806-2025 as amended be read a first, second, and third time and finally passed. ,31_\Sol :4I7 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera a Council Minutes May 1, 2025 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-034 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2025-034 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 9:56 p.m. MAYOR CARRIED CLERK 9