HomeMy WebLinkAboutApril 17, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, April 17, 2025
7:00 p.m.
7:30 p.m. Statutory Planning Meeting — 3 Applications
8:00 p.m. Court of Revision — Bartley Drain
8:15 p.m. Public Drainage Meeting — County Road 43 Drain
The April 17, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
TREASURER
MANAGER OF CAPITAL PROJECTS /
WATER/WASTEWATER
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT
FIRE CHIEF
CHIEF BUILDING OFFICIAL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
ED KETCHABAW
RAINEY WEISLER *Arrived at
7:17 pm via Zoom
TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
LORNE JAMES
ED ROLOSON
STEVE ADAMS
HARRY BARANIK
SCOTT SUTHERLAND
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott noted events around Bayham happening over the Easter weekend.
Mayor Ketchabaw wished everyone a Happy Easter.
5. PRESENTATIONS
Council Minutes
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held April 3, 2025
B. Statutory Planning Meeting held April 3, 2025
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
April 17, 2025
THAT the minutes from the Regular Meeting of Council held April 3, 2025 and the minutes from
the Statutory Planning Meeting held April 3, 2025 be approved as presented.
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MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-04/25 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re 2025
Roads Surface Treatment — Capital — Elgin County RFT 2025-T13
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Report PS-04/25 re 2025 Roads Surface Treatment — Capital — Elgin County RFT 2025-
T13 be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham is supportive of
proceeding with the bid provided by Duncor Enterprises Inc. for $2,957,369.69 plus HST, of
which $95,634.00 plus HST is Bayham's portion;
Council Minutes
April 17, 2025
AND THAT a by-law authorizing an Agreement between the Municipality of Bayham and
Duncor Enterprises Inc. for surface treatment services be brought forward for Council's
consideration.
WATITSTW91
B. Report FR-03/25 by Harry Baranik, Fire Chief re Request for Proposal (RFP) Award — RFP
25-01 Self Contained Breathing Apparatus Replacement
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Report FR-03/25 re Request for Proposal (RFP) Award — RFP 25-01 Self Contained
Breathing Apparatus Replacement be received for information;
AND THAT the Staff be directed to purchase of the Self Contained Breathing Apparatus from
A.J. Stone Company in the amount of $361,845 (+HST);
AND THAT $158,213.47 from the Fire Reserve be used to complete the SCBA replacement
acquisition through A.J. Stone Company Ltd.;
AND THAT the appropriate authorizing by-law be brought forward for Council's consideration.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-07/25 Banman
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-08/25 North Urban
Homes Ltd.
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-11/25 Beard
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT items 12.1.1 A — C be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-03/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2025 1 st Quarter Drainage Report
Moved by: Councillor Froese
Council Minutes April 17, 2025
Seconded by: Councillor Emerson
THAT Report DR-03/25 re 2025 1st Quarter Drainage Report be received for information.
CARRIED
B. Report DS-20/25 by Scott Sutherland, Chief Building Official re 2025 1It Quarter Building
Report
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-20/25 re 1st Quarter Building Report be received for information.
CARRIED
C. Report DS-21/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-09/25 Agoston, 54239 Eden Line
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-21/25 regarding the Agoston rezoning application ZBA-09/25 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act,
2015, it be pointed out that at the public participation meeting held April 3, 2025 associated with
this application, there were no public oral presentations and one agency submission from the
Southwestern Public Health received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on lands located in Part Lot 6 Concession 8, municipally identified as 54239 Eden Line,
from Hamlet Residential (HR) Zone to Site -specific Hamlet Residential (HR-19) Zone to permit
the construction of an detached accessory building on the subject property for storage of
personal recreational vehicles and personal belongings requiring relief from the following
provisions:
Section 9.5.1 to permit a Maximum Accessory Building Height of 6.7 metres, whereas 4.5
metres is required; and,
Section 9.7 to permit an accumulative Maximum Floor Area for Accessory Buildings of
205 m2, whereas 75.0 m2 is required.
AND THAT Zoning By-law No. Z803-2025 be presented to Council for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
Council Minutes April 17, 2025
13.1 Correspondence
13.1.1 Receive for Information
A. City of Peterborough re Use of X
B. Prince Edward -Lennox & Addington Social Services re Ontario Works Financial Assistance
Rates
C. Long Point Region Conservation Authority re March 7, 2025 Meeting Minutes
D. Elgin County re April 8, 2025 From the Council Chambers
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT items 13.1.1 A — D be received for information.
CARRIED
The Council Meeting recessed at 7:29 pm to host a Statutory Planning Meeting.
The Council Meeting resumed at 7:53 pm.
13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-11/25 by Lorne James, Treasurer re 2025 Q1 Variance Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Report TR-11/25 re 2025 Q1 Variance Report be received for information;
AND THAT Council directs that the current cash -on -hand remain in the operating account,
currently generating 3.29 percent per annum in interest;
AND THAT staff report back to Council with an investment update to accompany the Q2
variance report, or sooner if staff believe the circumstances justify earlier consideration.
CARRIED
The Council Meeting recessed at 7:59 pm to host a Court of Revision Meeting and a
Public Drainage Meeting.
The Council Meeting resumed at 8:20 pm.
B. Report CL-01/25 by Meagan Elliott, Clerk re 2026 Municipal Election Method of Vote
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CL-01/25 re 2026 Municipal Election Method of Vote be received for information;
Council Minutes April 17, 2025
AND THAT the matter be referred to the next meeting of Council.
CARRIED
14. BY-LAWS
A. By-law No. 2025-021 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Bartley Drain
B. By-law No. 2025-028 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the County Road 43 Drain
C. By-law No. 2025-029 Being a by-law to authorize the execution of an agreement between
the Corporation of the Municipality of Bayham and Duncor Enterprises Inc. for surface
treatment applications
D. By-law No. 2025-030 Being a by-law to authorize the procurement of self contained
breathing apparatus from A.J. Stone Company Ltd.
E. By-law No. 2025-031 Being a by-law to amend by-law No. 2024-050 being a by-law to
appoint municipal officers and employees for the Municipality of Bayham
F. By-law No. Z803-2025 Being a by-law to amend By-law No. Z456-2003, as amended —
Agoston
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT By-law No. 2025-021 be given a third reading and finally passed;
AND THAT By-law No. 2025-028 be given a first and second reading.
CARRIED
Councillor Emerson requests By-law No. 2025-031 be voted on separately
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2025-029, 2025-030 and Z803-2025 be read a first, second and third time
and finally passed
X.AlIVIVIa] FK
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law No. 2025-031 be read a first, second and third time and finally passed.
CARRIED
Council Minutes
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-032 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
April 17, 2025
THAT Confirming By-law No. 2025-032 be read a first, second and third time and finally
passed.
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18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 9:01 p.m.
CARRIED
MAYOR CLERK