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Home My WebLink AboutApril 29, 2025 - Joint Cemetery BoardTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM JOINT CEMETERY BOARD AGENDA TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Tuesday, April 29, 2025 6:30 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Minutes of the Joint Cemetery Board Meeting held November 12, 2024 5. MATTERS OF BUSINESS A. Memo JCB-01/25 re Treasurer Report B. Memo JCB-02/25 re Members Request Report 6. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM JOINT CEMETERY BOARD MINUTES TRACKLESS LOUNGE 56169 Heritage Line, Straffordville, ON Tuesday, November 12, 2024 7:00 p.m. PRESENT: CHAIR: DAN FROESE COMMITTEE MEMBERS: PERRY GRANT ROGER JAMES BONNIE BALL COELHO RALPH CARTER ED KETCHABAW (Ex-officio) STAFF ATTENDANCE: TREASURER LORNE JAMES CLERK MEAGAN ELLIOTT 1. CALL TO ORDER Chair Froese called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. DELEGATIONS 4. ADOPTION OF MINUTES FROM PREVIOUS MEETING(S) A. Joint Cemetery Board Meeting held April 30, 2024 Moved by: Committee Member Grant Seconded by: Committee Member Carter THAT the minutes of the Joint Cemetery Board Meeting held April 30, 2024 be approved as presented. CARRIED 5. MATTERS OF BUSINESS A. Memo JCB-06/24 re 2025 Maintenance Needs Moved by: Committee Member Coelho Seconded by: Committee Member Grant THAT Memo JCB-06/24 re 2025 Maintenance Needs be received for information; 2 AND THAT Guysboro, Straffordville, Bayham West, Smuck, Calton, Light and Eden be reduced to 12 cuts per year; AND THAT further information on how to be included on my tribute gift through funeral home websites and updates to the Bayham website for accepting donations be brought to the April 2025 meeting. CARRIED B. Memo JCB-07/24 re 2025 Joint Cemetery Board Meeting Schedule Moved by: Committee Member Grant Seconded by: Committee Member Coelho THAT Memo JCB-07/24 re Joint Cemetery Board Meeting Schedule be received for information; AND THAT the following meeting dates be the Regular Meetings for the Joint Cemetery Board for 2025: • Tuesday, April 29, 2025 at 6:30 pm • Tuesday, November 18, 2025 at 6:30 pm CARRIED 6. ADJOURNMENT Moved by: Committee Member Coelho Seconded by: Committee Member Grant THAT the Joint Cemetery Board Meeting be adjourned at 7:40 p.m. CARRIED CHAIR CLERK MEMO JOINT CEMETERY BOARD TO: Joint Cemetery Board Members FROM: Lorne James, Treasurer DATE: April 29, 2025 MEMO: JCB-01/25 SUBJECT: TREASURER REPORT BACKGROUND Annual cemetery financial reports are presented to the Joint Cemetery Board for review. DISCUSSION 2024 financial reports for board distribution of financial operations activity and care and maintenance fund account for year are attached to this memo. ATTACHMENTS 1. Cemetery Board Income Statement 2024 2. Cemetery Care and Maintenance Fund 2024 RECOMMENDATION THAT Memo JCB-01/25 re Treasurer Report be received for information. Bayham Total West Calton Eden Guysboro Smuck Straffordville MofB Balance, beginning of the year47,959.60 5,013.92 14,192.15 2,888.99 16,359.52 3,582.45 5,922.57 ‐ ‐ Revenues‐ Sale of plots, monument, markers etc. 5,200.00 800.00 400.00 ‐ 2,400.00 1,400.00 200.00 Burial charges 16,375.00 2,500.00 1,070.00 1,655.00 62.00 2,400.00 7,983.00 705.00 Donations and Sundry2,283.51 418.65 285.00 425.00 1,154.86 Contribution from Bayham‐ Investment 7,000.00 7,000.00 Interest from Bayham 14,386.96 1,428.94 1,642.77 2,201.77 1,422.61 497.45 3,938.85 3,254.57 Interest from bank990.23 0.08 474.25 515.90 ‐ 46,235.70 4,728.94 3,131.42 4,256.85 1,769.61 6,196.70 20,837.75 5,314.43 ‐ Expenses‐ Admin and general 1,599.75 114.00 270.00 12.00 70.00 165.00 968.75 Maintenance 30,093.31 2,880.00 3,360.00 3,504.46 2,100.00 9,095.00 9,153.85 Columbarian 2,712.00 ‐ 2,712.00 Bank Charges 40.55 11.25 10.80 18.50 Transfer to Care and Maintenace 2,900.00 600.00 100.00 800.00 1,400.00 ‐ ‐ 37,345.61 725.25 2,890.80 3,748.50 3,516.46 2,970.00 13,372.00 10,122.60 Investment‐ ‐ HST Rebate 7,843.78 1,046.31 429.00 95.55‐ 169.00‐ - 410.50 471.36 Closing balance 57,896.00 9,446.61 14,337.22 3,228.34 14,612.67 7,219.65 13,859.68 4,808.17‐ 5,000.00 5,000.00 Invested in GIC‐ ‐ 1,000.00 ‐ Adjusted Closing Balance61,704.17 9,446.61 14,337.22 3,228.34 14,612.67 7,219.65 12,859.68 Best LightDobbieBurials 12 3 3 1 1 4Cremation 22 5 2 3 0 10 1 100Intern Rights4,800.00 16 2 0 3 8 30Adult 1,000.00 5 102 1 1Flat‐ 00Small Monument 400.00 4 001 31,400.00 Cemetery BoardIncome StatementDecember 31, 2024 Cemetery BoardFund Balance Dec 31 23Plots OtherGSTInterest AccruedInterest earned Interest to DistributeFund Balance Dec 31 24Municipality of Bayham Claus 3,527.39 71.14 190.19 (190.19) 3,598.53 Edison Pioneer 9,742.14 - 196.47 525.29 (525.29) 9,938.61 Best 1,962.12 39.57 105.80 (105.80) 2,001.69 Firby 1,058.66 21.35 57.08 (57.08) 1,080.01 Light 12,346.07 248.99 665.69 (665.69) 12,595.06 Old Port Burwell 8,371.52 168.83 451.38 (451.38) 8,540.35 Dobbie 11,064.67 223.15 596.60 (596.60) 11,287.82 - - - - Bayham West 26,501.65 600.00 534.47 1,428.94 (1,428.94) 27,636.12 Calton 30,467.40 614.45 1,642.77 (1,642.77) 31,081.85 Eden 40,834.74 100.00 823.53 2,201.77 (2,201.77) 41,758.27 Guysboro 26,385.63 532.13 1,422.69 (1,422.69) 26,917.76 Smuck 9,225.97 800.00 186.06 497.45 (497.45) 10,212.03 Straffordville 73,052.12 1,400.00 - 1,473.27 3,938.89 (3,938.89) 75,925.39 Prior Year Surplus 254,540.08 2,900.00 0.00 0.00 0.00 5,133.41 13,724.53 -13,724.53 262,573.4901-5050-3000 262,573.49 Current Year Surplus 5133.41 13,724.53 0.00 Diff. - NM Interest Guarantee 13,724.53 Owed by Bayham - (2,592.02) Net11,132.51 Owing BoardsMuniciplity of BayhamCemetery Care and Maintenance FundDecember 31, 2024Interest Actual MEMO JOINT CEMETERY BOARD TO: Joint Cemetery Board Members FROM: Lorne James, Treasurer DATE: April 29, 2025 MEMO: JCB-02/25 SUBJECT: MEMBERS REQUEST REPORT BACKGROUND Donations The following motion was passed at the November 22, 2024 Joint Cemetery Board meeting: Moved by: Committee Member Coelho Seconded by: Committee Member Grant THAT Memo JCB-06/24 re 2025 Maintenance Needs be received for information; AND THAT Guysboro, Straffordville, Bayham West, Smuck, Calton, Light and Eden be reduced to 12 cuts per year; AND THAT further information on how to be included on my tribute gift through funeral home websites and updates to the Bayham website for accepting donations be brought to the April 2025 meeting. Requests One request was received for committee discussion for this meeting which relates to Christmas decorations at the cemetery. DISCUSSION Donations Staff reached out to local funeral homes, they leave the direction of donations up to the families to determine where to be directed. Staff would suggest, the municipality add a donation write up on the municipal website to cover any donations and direct them to e-transfer for payment with a form for submission of information for official receipt. Requests Staff would recommend that each cemetery handle Christmas decorations in the same manner as Decoration Day/ Father’s Day or Mother’s Day for the respective periods. RECOMMENDATION THAT Memo JCB-02/25 re Members Request Report be received for information. THAT the Joint Cemetery Board recommends to Council to have staff be directed to provide a mechanism to collect donations for the Cemeteries on the corporate website.