HomeMy WebLinkAboutMarch 20, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, March 20, 2025
7:00 p.m.
8:00 p.m. Drainage Public Meeting — Bartley Drain
The March 20, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT_:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT
FIRE CHIEF
BY-LAW ENFORCEMENT OFFICER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DAN FROESE *via Zoom
SUSAN CHILCOTT *via Zoom
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
STEVE ADAMS
HARRY BARANIK
MARK RUSSELL
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interests were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
No announcements.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held March 6, 2025
B. Statutory Planning Meeting held March 6, 2025
Council Minutes March 20, 2025
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT the minutes from the Regular Meeting of Council held March 6, 2025 and the minutes
from the Statutory Planning Meeting held March 6, 2025 be approved as presented.
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-03/25 by Mark Russell, By-law Enforcement Officer re 2024 By-law
Enforcement Annual Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report BL-03/25 re 2024 By-law Enforcement Annual Report be received for
information.
CARRIED
B. Report FR-02/25 by Harry Baranik, Fire Chief re Single -Year Procurement — Capital Item
No. FD-05 Self Contained Breathing Apparatus (SCBA) Replacement
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report FR-02/25 re Single -Year Procurement — Capital Item No. FD-05 — Self
Contained Breathing Apparatus (SCBA) Replacement be received for information;
AND THAT Council amends Capital Item No. FD-05 to permit a single -year procurement in
2025 using additional funds from the following reserves:
Council Minutes March 20, 2025
■ Fire Reserve $222,399
Rate Stabilization Reserve $132,080
CARRIED
C. Report PS-03/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Tender Award RFT 25-01 Supply & Apply Dust Control
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report PS-03/25 re Tender Award — RFT 25-01 — 2025-2027 Supply & Apply Dust
Control be received for information;
AND THAT the contract for 2025-2027 Supply & Apply Dust Control be granted to 552976
Ontario Ltd. in accordance with their tender submission in the amount of $500.00+ HST per
Flake Tonne;
AND THAT the appropriate by-law to enter into an agreement with 552976 Ontario Ltd for the
provision of 2025-2027 Supply & Apply Dust Control be brought forward for Council's
consideration.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Application re Proposed Draft Plan of Subdivision — Countryside Communities
Inc.
B. Notice of Passing re Zoning By-law Amendment ZBA-03/25 Underhill Farms Ltd.
C. Notice of Public Meeting re Proposed Minor Variance COA-04/25 Hiebert
D. Notice of Public Meeting re Proposed Minor Variance COA-05/25 Driedger, Hiebert &
Schmitt
E. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-09/25 Agoston
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT items 12.1.1 A — E be received for information.
CARRIED
Council Minutes
12.1.2 Requiring Action
12.2 Reports to Council
March 20, 2025
A. Report DS-15/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-04/25 Fehr 11010 Culloden Road
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-15/25 regarding the Fehr rezoning application ZBA-04/25 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held March 6, 2025
associated with this application, there were no attendees, no oral presentations, no public
written submissions and two agency submissions from the Southwestern Public Health and
Long Point Region Conservation Authority received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on lands located in Lot 6 Concession 9, specifically the severed parcel from
Agricultural (Al) to Agricultural (Al -A) to permit the addition of a parcel with an area of 7.27
hectares to an existing lot as part of the clearing of consent conditions of Elgin Land Division
Committee file number E92-24;
AND THAT Zoning By-law No. Z800-2025 be presented to Council for enactment.
CARRIED
B. Report DS-16/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-05/25 1830567 Ontario Inc. 55942 Maple Grove Line
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Report DS-16/25 regarding the 1830567 Ontario Inc. rezoning application ZBA-05/25
be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held March 6, 2025
associated with this application, only the Appointed Agent attended and there were no public
oral presentations, no public written submissions and one agency submission from the
Southwestern Public Health received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on lands located in Lot 19 Concession 8, specifically the severed parcel from
Agricultural (Al) Zone to Site -specific Rural Residential (RR-45) Zone to recognize the
Council Minutes
March 20, 2025
residential nature of the new residential lot and from Agricultural (Al) Zone to Site -specific
Special Agricultural (A2-18) Zone to prohibit new dwellings on the retained farm parcel in
accordance with Official Plan policies for surplus farm dwelling severances and as part of
clearing consent conditions of Elgin Land Division Committee file number E2-25;
AND THAT Zoning By-law No. Z801-2025 be presented to Council for enactment.
The Council Meeting recessed at 7:59 p.m. to hold a Drainage Public Meeting.
The Council Meeting resumed at 8:07 p.m.
C. Report DS-17/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-06/25 Wood 9837 Coyle Road
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report DS-17/25 regarding the Wood rezoning application ZBA-06/25 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held March 6, 2025
associated with this application, only the Appointed Agent attended and there were no public
oral presentations and two agency submissions from the Southwestern Public Health and
Long Point Region Conservation Authority received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on lands located in Lots 24 and 25 Concession 8, specifically the severed parcel
from Agricultural (Al) Zone to Site -specific Rural Residential (RR-46) Zone to recognize the
residential nature of the new residential lot and from Agricultural (Al) to Special Agricultural
(A2) Zone to prohibit new dwellings on the retained farm parcel in accordance with Official
Plan policies for surplus farm dwelling severances and as part of the clearing of consent
conditions of Elgin Land Division Committee file number E88-24;
AND THAT Zoning By-law No. Z802-2025 be presented to Council for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Coleman re Need for Improvements of Highways 11 and 17
B. Town of Bradford West Gwillimbury re Request Landlord Tenant Reforms
C. Durham Region re Protecting Canadian Values: Ban the Nazi Swastika in Canada
5
Council Minutes March 20, 2025
D. City of Sarnia re Carbon Tax
E. Municipality of Chatham -Kent re Impacts of Tariffs
F. Municipality of East Ferris re Standing for Canada
G. Long Point Region Conservation Authority re February 5, 2025 Meeting Minutes
H. Town of Tillsonburg re T:GO Inter -Community Transit
I. Elgin County re March 11, 2025 From the Council Chambers
J. Long Point Region Conservation Authority re Annual Report and Financial Statements
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A — J be received for information;
AND THAT Council for the Corporation of the Municipality of Bayham supports item F.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CAO-16/25 by Thomas Thayer, CAO re Public Comments Received — Stop -Up,
Close and Convey Part 1 on Plan 11 R-11305 — Part of Fourth Street
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-16/25 re Public Comments Received — Stop -up, Closed, and Convey —
Part 1 on Plan 11 R-11305 — Part of Fourth Street, Straffordville be received for information;
AND THAT Council acknowledges that there were no public comments received during the
comment period on this file;
AND THAT the Council of The Corporation of the Municipality of Bayham directs the stop -up,
close, and conveyance of Part 1 on Plan 11 R-11305 to the Trustees of the Straffordville
Evangelical Mennonite Church;
AND THAT the appropriate by-law be brought forward for Council's consideration.
CARRIED
B. Report CAO-17/25 by Thomas Thayer, CAO re Stop -Up, Close and Convey — Emberson —
Part of Erieus Street
Council Minutes
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
March 20, 2025
THAT Report CAO-17/25 re Stop -Up, Close, and Convey — Emberson — Part of Erieus
Street, Port Burwell be received for information;
AND THAT staff be directed to proceed with a stop -up, close, and conveyance of part of
Erieus Street, Port Burwell, to Mike and Kim Emberson in accordance with Municipal policy.
CARRIED
C. Report CAO-18/25 by Thomas Thayer, CAO re Sole Source Capital Item No. PW-33
Lakeshore Line Study
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report CAO-18/25 re Sole Source — Capital Item No. PW-33 — Lakeshore Line Study
be received for information;
AND THAT Council approve a sole source of Capital Item No. PW-33 — Lakeshore Line
Study — to Shoreplan Engineering Limited based on their total quoted amount of $29,500 +
HST and disbursements.
CARRIED
14. BY-LAWS
A. By-law No. 2025-021 Being a provisional by-law to provide for drainage works in
the Municipality of Bayham in the County of Elgin known as the Bartley Drain
B. By-law No. 2025-022 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and 552976 Ontario Ltd. for the
provision of supply and apply dust control
C. By-law No. 2025-023 Being a by-law to stop up, close and convey part of Fourth
Street in the Municipality of Bayham in the County of Elgin designated as Part 1 on
Registered Plan 11 R-11305
D. By-law No. Z800-2025 Being a by-law to amend By-law No. Z456-2003, as
amended — Fehr
E. By-law No. Z801-2025 Being a by-law to amend By-law No. Z456-2003, as
amended — 1830567 Ontario Inc.
F. By-law No. Z802-2025 Being a by-law to amend By-law No. Z456-2003, as
amended — Wood
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
Council Minutes March 20, 2025
THAT By-law No. 2025-021 be given a first and second reading.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT By-law Nos. 2025-022, 2025-023, Z800-2025, Z801-2025 and Z802-2025 be read a
first, second and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an "In Camera" Session at 8:35 p.m. to discuss:
A. Confidential Item re Sale or disposition of land (Residential Lands)
CARRIED
16.2 Out of Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT the Council do now rise from the "In Camera" Session at 9:04 p.m. and report on
Confidential Item re Sale or disposition of land (Residential Lands).
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confidential Item re Sale or disposition of land (Residential Lands) be received for
information;
AND THAT staff proceed as directed
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-024 Being a by-law to confirm all actions of Council
Council Minutes
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
March 20, 2025
THAT Confirming By-law No. 2025-024 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 9:05 p.m.
CARRIED
AYOR CLERK