HomeMy WebLinkAboutMarch 06, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, March 6, 2025
6:30 p.m.
7:30 p.m. Public Planning Meeting — 4 Applications
The March 6, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
TREASURER
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT
FIRE CHIEF
MANAGER OF CAPITAL PROJECTS WATER/
WASTEWATER
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:30 pm.
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
DANFROESE
SUSAN CHILCOTT
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
LORNE JAMES
STEVE ADAMS
HARRY BARANIK
ED ROLOSON
THAT in accordance with Section 5.1.3 of the Procedural By-law, item 13.2 A be considered
after Section 9.
CARRIED
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Council Minutes
March 6, 2025
Councillor Emerson announced that the Periscope Playhouse has now completed their
expansion and are ready to host more events. Emerson also congratulated them on hosting a
recent successful fundraiser for the Lighthouse.
CAO Thayer reminded residents that the 2025 Operating Budget is expected to be posted by the
end of next week and a Special Meeting to consider the Operating Budget will be held Thursday,
March 27, 2025 beginning at 6 pm.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held February 20, 2025
B. Statutory Planning Meeting held February 20, 2025
C. Special Meeting of Council held February 27, 2025
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT the minutes from the Regular Meeting of Council held February 20, 2025, the minutes
from the Statutory Planning Meeting held February 20, 2025 and the minutes from the
Special Meeting of Council held February 27, 2025 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
13.2 Reports to Council [considered after Section 9 in accordance with Procedural
Motion under Section 5.1.3 of the Procedural By-law]
A. Report TR-09/25 by Lorne James, Treasurer re Ojibwa Refinancing Plan — By-law No.
2015-027 / Guarantorship Reserve
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report TR-09/25 re Ojibwa Refinancing Plan — By-law No. 2015-027 / Guarantorship
Reserve be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham directs that the
Guarantorship Reserve be used to retire the remaining $4,073,431.49 in debt associated with
Bayham's financial obligations under By-law No. 2015-027;
AND THAT the appropriate by-law to authorize the discharge of the remaining debt
obligations held by Toronto -Dominion Bank be presented to Council for enactment;
Council Minutes
March 6, 2025
AND THAT any balance remaining in the Guarantorship Reserve be transferred to the Rate
Stabilization Reserve;
AND THAT the Council of The Corporation of the Municipality of Bayham directs the formal
dissolution of the Guarantorship Reserve.
CARRIED
The Council Meeting recessed at 6:48 pm and resumed at 7:03 pm.
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report FR-01/25 by Harry Baranik, Fire Chief re 2024 Annual Fire and Emergency
Services Report
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report FR-01/25 re 2024 Annual Fire and Emergency Services Report be received for
information.
CARRIED
The Council Meeting recessed for a Statutory Planning Meeting at 7:29 pm.
The Council Meeting resumed at 7:41 pm.
B. Report PS-02/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2025 Agreement Renewals
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report PS-02/25 re 2025 Agreement Renewals be received for information;
AND THAT Council authorizes extensions to the following agreements as outlined in Report
PS-02/25:
Council Minutes
March 6, 2025
• Agreement No. 0760 — Underhill Trucking for the provision of Various Works
Associated With Construction and Operation Maintenance
Agreement No. 0733 — Johnston Bros. Ltd. for the provision of Supply & Placement of
Granular Materials
• Agreement No. 0743 — Simply Scoops for the provision of East Beach Concession
Food Booth Services
a Agreement No. 0762 — Guild Electric Limited for the provision of Line Painting Services
• Agreement No. 0814 — Mobil Services Inc. for the provision of Bridge Washing
Agreement No. 0645 — Koolen Electric for the provision of Preventative Maintenance
Works associated With Various Facilities
AND THAT correspondence be sent to each contractor advising of the approved extension to
their Agreement under the Manager of Public Work's signature.
OEM
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-04/25 Fehr
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-05/25 1830567
Ontario Inc.
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-06/25 Wood
D. Notice of Public Meeting re Proposed Amending By-law to Remove a Holding Symbol
ZBA-10/25 Vienna Ridge Subdivision
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A — D be received for information.
[$1G1:1:1109]
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-11/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-03/25 Underhill Farms Ltd. 55032 Vienna Line
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report DS-11/25 regarding the Underhill Farms Ltd. rezoning application ZBA-03/25 be
received for information;
4
Council Minutes
March 6, 2025
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held February 20, 2025
associated with this application, there were no attendees, no oral presentations, no public
written submissions and two agency submissions from the Southwestern Public Health and
Long Point Region Conservation Authority received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a property located in Concession 3 Lots 10 and 11, known municipally as
55032 Vienna Line, from Agricultural (Al) to Special Agricultural (A2) on the retained lands,
and from Agricultural (Al) Zone to Rural Residential (RR) Zone on the severed lands as a
condition of Consent E5-23 to permit the severance of a surplus farm dwelling in accordance
with Municipality of Bayham's Official Plan policies;
AND THAT Zoning By-law No. Z798-2025 be presented to Council for enactment.
CARRIED
B. Report DS-12/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-10/25 Redecop and Wiebe, Vienna Ridge Subdivision
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-12/25 regarding the Redecop Wiebe, Vienna Ridge Subdivision, rezoning
application be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held March 6, 2025
associated with this application, there were no written submissions and no oral presentations
regarding this matter and that all considerations were taken into account in Council's decision
passing this resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by William, Henry, and Jacob Redecop, and Peter Wiebe
identified as the Vienna Ridge Subdivision at 48 North Street, and subject to Plan of
Subdivision 34T-BA2201 from Holding Village Residential a (R1(h1/h4)) to Village Residential
(R1) Zone;
AND THAT Zoning By-law No. Z799-2025 be presented to Council for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. City of Woodstock re Speeding, Distracted and Impaired Driving
Council Minutes
B. Town of Halton Hills re Ontario Deposit Return Program
C. Municipality of Northern Bruce Peninsula re Proposed Tow Hook Mandate
D. Town of Aylmer re Opposition to Provincial Legislation on Cycling Lanes
E. Elgin County re February 25, 2025 From the Council Chambers
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT items 13.1.1 A — E be received for information.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
March 6, 2025
B. Report CAO-14/25 by Thomas Thayer, CAO re Relinquishment of Interest — Unopened
Road Allowance — Part 2 Plan 11 R-5255
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report CAO-14/25 re Relinquishment of Interest — Unopened Road Allowance — Part 2
— Plan 11 R-5255 be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham rescinds its previous
direction provided on September 20, 2012 associated with Report P2012-11, which directed
staff to initiate procedures to close Part 2 on Plan 11 R-5255;
AND THAT the Council of The Corporation of the Municipality of Bayham relinquishes any
interest in the unopened road allowance identified as Part 2 on Plan 11 R-5255, being an
unopened road allowance, in favour of Underhill Farms Limited;
AND THAT the appropriate by-law be brought forward for Council's consideration;
AND THAT the Municipality shall be reimbursed for any associated legal costs on this file by
Underhill Farms Limited.
CARRIED
14. BY-LAWS
A. By-law No. 2025-017 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Canadian Union of Public Employees and its
Local 35.4
Council Minutes
March 6, 2025
B. By-law No. 2025-018 Being a by-law to relinquish interest in a part of an
unopened and unnamed road allowance in the Municipality of Bayham in the County of
Elgin designated as Part 2 on Registered Plan 11 R-5255
C. By-law No. 2025-019 Being a by-law to authorize the discharge of all remaining
debt obligations held by Toronto -Dominion Bank (TD) authorized under By-law No. 2015-
027 (Ojibwa Debt Retirement)
D. By-law No. Z798-2025 Being a by-law to amend By-law No. Z456-2003, as
amended — Underhill Farms Ltd.
E. By-law No. Z799-2025 Being a by-law to amend By-law No. Z456-2003, as
amended — Redecop and Wiebe
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2025-017, 2025-018, 2025-019, Z798-2025 and Z799-2025 be read a
first, second and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an "In Camera" Session at 8:10 p.m. to
discuss:
A. Confidential Item re Personal matters about an identifiable individual; Labour relations,
employee negotiations (Human Resources)
CARRIED
16.2 Out of Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" Session at 8:57 p.m. and report on
Confidential Item re Personal matters about an identifiable individual; Labour relations,
employee negotiations (Human Resources).
CARRIED
I
Council Minutes
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
March 6, 2025
THAT Confidential Item re Personal matters about an identifiable individual; Labour
relations, employee negotiations (Human Resources) be received for information;
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-020 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Councillor Chiloctt
THAT Confirming By-law No. 2025-020 be read a first, second and third time and finally
passed.
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18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT the Council meeting be adjourned at 8:58 p.m.
CARRIED
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MAYOR. CLERK
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