HomeMy WebLinkAboutMarch 20, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, March 20, 2025
7:00 p.m.
8:00 p.m. Drainage Public Meeting – Bartley Drain
The March 20, 2025 Council Meeting will allow for a hybrid meeting function.
You may attend in person or virtually through the live-stream
on the Municipality of Bayham’s YouTube Channel
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held March 6, 2025
B. Statutory Planning Meeting held March 6, 2025
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-03/25 by Mark Russell, By-law Enforcement Officer re 2024 By-law
Enforcement Annual Report
Council Agenda March 20, 2025
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B. Report FR-02/25 by Harry Baranik, Fire Chief re Single-Year Procurement – Capital Item
No. FD-05 Self Contained Breathing Apparatus (SCBA) Replacement
C. Report PS-03/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Tender Award RFT 25-01 Supply & Apply Dust Control
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Application re Proposed Draft Plan of Subdivision – Countryside Communities
Inc.
B. Notice of Passing re Zoning By-law Amendment ZBA-03/25 Underhill Farms Ltd.
C. Notice of Public Meeting re Proposed Minor Variance COA-04/25 Hiebert
D. Notice of Public Meeting re Proposed Minor Variance COA-05/25 Driedger, Hiebert &
Schmitt
E. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-09/25 Agoston
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-15/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-04/25 Fehr 11010 Culloden Road
B. Report DS-16/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-05/25 1830567 Ontario Inc. 55942 Maple Grove Line
C. Report DS-17/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-06/25 Wood 9837 Coyle Road
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Coleman re Need for Improvements of Highways 11 and 17
B. Town of Bradford West Gwillimbury re Request Landlord Tenant Reforms
C. Durham Region re Protecting Canadian Values: Ban the Nazi Swastika in Canada
D. City of Sarnia re Carbon Tax
E. Municipality of Chatham-Kent re Impacts of Tariffs
F. Municipality of East Ferris re Standing for Canada
Council Agenda March 20, 2025
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G. Long Point Region Conservation Authority re February 5, 2025 Meeting Minutes
H. Town of Tillsonburg re T:GO Inter-Community Transit
I. Elgin County re March 11, 2025 From the Council Chambers
J. Long Point Region Conservation Authority re Annual Report and Financial Statements
13.1.2 Requiring Action
13.2 Reports to Council
A. Report CAO-16/25 by Thomas Thayer, CAO re Public Comments Received – Stop-Up,
Close and Convey Part 1 on Plan 11R-11305 – Part of Fourth Street
B. Report CAO-17/25 by Thomas Thayer, CAO re Stop-Up, Close and Convey – Emberson –
Part of Erieus Street
C. Report CAO-18/25 by Thomas Thayer, CAO re Sole Source Capital Item No. PW-33
Lakeshore Line Study
14. BY-LAWS
A. By-law No. 2025-021 Being a provisional by-law to provide for drainage works in
the Municipality of Bayham in the County of Elgin known as the Bartley Drain
B. By-law No. 2025-022 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and 552976 Ontario Ltd. for the
provision of supply and apply dust control
C. By-law No. 2025-023 Being a by-law to stop up, close and convey part of Fourth
Street in the Municipality of Bayham in the County of Elgin designated as Part 1 on
Registered Plan 11R-11305
D. By-law No. Z800-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – Fehr
E. By-law No. Z801-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – 1830567 Ontario Inc.
F. By-law No. Z802-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – Wood
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
A. Confidential Item re Sale or disposition of land (Residential Lands)
16.2 Out of Camera
Council Agenda March 20, 2025
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17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-024 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, March 6, 2025
6:30 p.m.
7:30 p.m. Public Planning Meeting – 4 Applications
The March 6, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
TREASURER LORNE JAMES
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS
FIRE CHIEF HARRY BARANIK
MANAGER OF CAPITAL PROJECTS WATER/
WASTEWATER ED ROLOSON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:30 pm.
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT in accordance with Section 5.1.3 of the Procedural By-law, item 13.2 A be considered
after Section 9.
CARRIED
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Council Minutes March 6, 2025
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Councillor Emerson announced that the Periscope Playhouse has now completed their
expansion and are ready to host more events. Emerson also congratulated them on hosting a
recent successful fundraiser for the Lighthouse.
CAO Thayer reminded residents that the 2025 Operating Budget is expected to be posted by the
end of next week and a Special Meeting to consider the Operating Budget will be held Thursday,
March 27, 2025 beginning at 6 pm.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held February 20, 2025
B. Statutory Planning Meeting held February 20, 2025
C. Special Meeting of Council held February 27, 2025
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT the minutes from the Regular Meeting of Council held February 20, 2025, the minutes
from the Statutory Planning Meeting held February 20, 2025 and the minutes from the
Special Meeting of Council held February 27, 2025 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
13.2 Reports to Council [considered after Section 9 in accordance with Procedural
Motion under Section 5.1.3 of the Procedural By-law]
A. Report TR-09/25 by Lorne James, Treasurer re Ojibwa Refinancing Plan – By-law No.
2015-027 / Guarantorship Reserve
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report TR-09/25 re Ojibwa Refinancing Plan – By-law No. 2015-027 / Guarantorship
Reserve be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham directs that the
Guarantorship Reserve be used to retire the remaining $4,073,431.49 in debt associated with
Bayham’s financial obligations under By-law No. 2015-027;
AND THAT the appropriate by-law to authorize the discharge of the remaining debt
obligations held by Toronto-Dominion Bank be presented to Council for enactment;
Council Minutes March 6, 2025
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AND THAT any balance remaining in the Guarantorship Reserve be transferred to the Rate
Stabilization Reserve;
AND THAT the Council of The Corporation of the Municipality of Bayham directs the formal
dissolution of the Guarantorship Reserve.
CARRIED
The Council Meeting recessed at 6:48 pm and resumed at 7:03 pm.
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report FR-01/25 by Harry Baranik, Fire Chief re 2024 Annual Fire and Emergency
Services Report
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report FR-01/25 re 2024 Annual Fire and Emergency Services Report be received for
information.
CARRIED
The Council Meeting recessed for a Statutory Planning Meeting at 7:29 pm.
The Council Meeting resumed at 7:41 pm.
B. Report PS-02/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2025 Agreement Renewals
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report PS-02/25 re 2025 Agreement Renewals be received for information;
AND THAT Council authorizes extensions to the following agreements as outlined in Report
PS-02/25:
Council Minutes March 6, 2025
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Agreement No. 0760 – Underhill Trucking for the provision of Various Works
Associated With Construction and Operation Maintenance
Agreement No. 0733 – Johnston Bros. Ltd. for the provision of Supply & Placement of
Granular Materials
Agreement No. 0743 – Simply Scoops for the provision of East Beach Concession
Food Booth Services
Agreement No. 0762 – Guild Electric Limited for the provision of Line Painting Services
Agreement No. 0814 – Mobil Services Inc. for the provision of Bridge Washing
Agreement No. 0645 – Koolen Electric for the provision of Preventative Maintenance
Works associated With Various Facilities
AND THAT correspondence be sent to each contractor advising of the approved extension to
their Agreement under the Manager of Public Work’s signature.
CARRIED
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-04/25 Fehr
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-05/25 1830567
Ontario Inc.
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-06/25 Wood
D. Notice of Public Meeting re Proposed Amending By-law to Remove a Holding Symbol
ZBA-10/25 Vienna Ridge Subdivision
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A – D be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-11/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-03/25 Underhill Farms Ltd. 55032 Vienna Line
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report DS-11/25 regarding the Underhill Farms Ltd. rezoning application ZBA-03/25 be
received for information;
Council Minutes March 6, 2025
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AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held February 20, 2025
associated with this application, there were no attendees, no oral presentations, no public
written submissions and two agency submissions from the Southwestern Public Health and
Long Point Region Conservation Authority received regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a property located in Concession 3 Lots 10 and 11, known municipally as
55032 Vienna Line, from Agricultural (A1) to Special Agricultural (A2) on the retained lands,
and from Agricultural (A1) Zone to Rural Residential (RR) Zone on the severed lands as a
condition of Consent E5-23 to permit the severance of a surplus farm dwelling in accordance
with Municipality of Bayham’s Official Plan policies;
AND THAT Zoning By-law No. Z798-2025 be presented to Council for enactment.
CARRIED
B. Report DS-12/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-10/25 Redecop and Wiebe, Vienna Ridge Subdivision
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-12/25 regarding the Redecop Wiebe, Vienna Ridge Subdivision, rezoning
application be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held March 6, 2025
associated with this application, there were no written submissions and no oral presentations
regarding this matter and that all considerations were taken into account in Council’s decision
passing this resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by William, Henry, and Jacob Redecop, and Peter Wiebe
identified as the Vienna Ridge Subdivision at 48 North Street, and subject to Plan of
Subdivision 34T-BA2201 from Holding Village Residential a (R1(h1/h4)) to Village Residential
(R1) Zone;
AND THAT Zoning By-law No. Z799-2025 be presented to Council for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. City of Woodstock re Speeding, Distracted and Impaired Driving
Council Minutes March 6, 2025
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B. Town of Halton Hills re Ontario Deposit Return Program
C. Municipality of Northern Bruce Peninsula re Proposed Tow Hook Mandate
D. Town of Aylmer re Opposition to Provincial Legislation on Cycling Lanes
E. Elgin County re February 25, 2025 From the Council Chambers
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT items 13.1.1 A – E be received for information.
CARRIED
13.1.2 Requiring Action
13.2 Reports to Council
B. Report CAO-14/25 by Thomas Thayer, CAO re Relinquishment of Interest – Unopened
Road Allowance – Part 2 Plan 11R-5255
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report CAO-14/25 re Relinquishment of Interest – Unopened Road Allowance – Part 2
– Plan 11R-5255 be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham rescinds its previous
direction provided on September 20, 2012 associated with Report P2012-11, which directed
staff to initiate procedures to close Part 2 on Plan 11R-5255;
AND THAT the Council of The Corporation of the Municipality of Bayham relinquishes any
interest in the unopened road allowance identified as Part 2 on Plan 11R-5255, being an
unopened road allowance, in favour of Underhill Farms Limited;
AND THAT the appropriate by-law be brought forward for Council’s consideration;
AND THAT the Municipality shall be reimbursed for any associated legal costs on this file by
Underhill Farms Limited.
CARRIED
14. BY-LAWS
A. By-law No. 2025-017 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Canadian Union of Public Employees and its
Local 35.4
Council Minutes March 6, 2025
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B. By-law No. 2025-018 Being a by-law to relinquish interest in a part of an
unopened and unnamed road allowance in the Municipality of Bayham in the County of
Elgin designated as Part 2 on Registered Plan 11R-5255
C. By-law No. 2025-019 Being a by-law to authorize the discharge of all remaining
debt obligations held by Toronto-Dominion Bank (TD) authorized under By-law No. 2015-
027 (Ojibwa Debt Retirement)
D. By-law No. Z798-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – Underhill Farms Ltd.
E. By-law No. Z799-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – Redecop and Wiebe
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2025-017, 2025-018, 2025-019, Z798-2025 and Z799-2025 be read a
first, second and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an “In Camera” Session at 8:10 p.m. to
discuss:
A. Confidential Item re Personal matters about an identifiable individual; Labour relations,
employee negotiations (Human Resources)
CARRIED
16.2 Out of Camera
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT the Council do now rise from the “In Camera” Session at 8:57 p.m. and report on
Confidential Item re Personal matters about an identifiable individual; Labour relations,
employee negotiations (Human Resources).
CARRIED
Council Minutes March 6, 2025
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Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confidential Item re Personal matters about an identifiable individual; Labour
relations, employee negotiations (Human Resources) be received for information;
AND THAT staff proceed as directed.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-020 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Councillor Chiloctt
THAT Confirming By-law No. 2025-020 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT the Council meeting be adjourned at 8:58 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, March 6, 2025
7:30 p.m.
A. Proposed Zoning By-law Amendment ZBA-04/25 11010 Culloden Road, Fehr
B. Proposed Zoning By-law Amendment ZBA-05/25 55942 Maple Grove Line, 1830567 Ontario Inc.
C. Proposed Zoning By-law Amendment ZBA-06/25 9837 Coyle Road, Wood
D. Proposed Amending By-law to Remove a Holding Symbol ZBA-10/25, Vienna Ridge
Subdivision
The March 6, 2025 Statutory Planning Meeting was held using hybrid technologies via
Zoom and livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
TREASURER LORNE JAMES
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT STEVE ADAMS
FIRE CHIEF HARRY BARANIK
PUBLIC ATTENDEES A: N/A
PUBLIC ATTENDEES B: JESSE FROESE
PUBLIC ATTENDEES C: JESSE FROESE
PUBLIC ATTENDEES D: N/A
APPLICATION A
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:30 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
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3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Proposed Zoning By-law Amendment ZBA-04/25 11010 Culloden Road, Fehr
THE PURPOSE of this By-law Amendment is to rezone the portion of the subject lands as a result of
a severance and lot addition, in Zoning By-law Z456-2003. The proposed Severed Lot is to be
rezoned from the ‘Agricultural (A1)’ Zone to Agricultural (A1-A)’ Zone to maintain the agricultural use
on lands over 40 hectares. The subject property is known as 11010 Culloden Road, east side, and
north of Eden Line.
THE EFFECT of this By-law will be to recognize the existing agricultural use of the combined lots in
accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division
Committee file number E92-24 that was Conditionally Approved on January 22, 2025.
5. PUBLIC PARTICIPATION
No public participation.
6. CORRESPONDENCE
No correspondence.
7. OTHER BUSINESS
No other business.
8. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Zoning By-law be considered at a future meeting of Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-04/25 is now complete at 7:32 p.m.
CARRIED
APPLICATION B
9. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:32 pm.
10. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
11. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
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12. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
B. Proposed Zoning By-law Amendment ZBA-05/25 55942 Maple Grove Line, 1830567
Ontario Inc.
THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a result of
a surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed Severed Lot is to be
rezoned from the ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-XX)’ Zone to permit
a Minimum Lot Frontage of 13.4 metres. The proposed Retained Lot is to be rezoned from the
‘Agricultural (A1)’ Zone to ‘Site-Specific Special Agricultural (A2-XX)’ Zone to prohibit new dwellings
and permit a Minimum Lot Area of 9.3 hectares. The subject property is known as 55942 Maple Grove
Line, north side, and west of Plank Road.
THE EFFECT of this By-law will be to recognize the residential nature of the newly created residential
lot and to prohibit new dwellings on the retained farm parcel in accordance with the Official Plan, as
part of the clearing of Consent Conditions for Elgin Land Division Committee file number E2-25 that
was Conditionally Approved on January 22, 2025.
13. PUBLIC PARTICIPATION
Jesse Froese, agent, noted the application is to be completed as a condition of consent and
that he is available for questions.
14. CORRESPONDENCE
No correspondence.
15. OTHER BUSINESS
No other business.
16. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT the Zoning By-law be considered at a future meeting of Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-05/25 is now complete at 7:35 p.m.
CARRIED
APPLICATION C
17. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:35 pm.
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18. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
19. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
20. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
C. Proposed Zoning By-law Amendment ZBA-06/25 9837 Coyle Road, Wood
THE PURPOSE of this By-law Amendment is to meet Municipal Condition 1 for the County of Elgin E
88-24 Severance Application, and to facilitate the severance of Agricultural lands and rezone the
lands as follows:
‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-XX)’ Zone for the severed
lands to be consistent with the resulting land use and Official Plan policies for surplus farm
dwellings and with relief from Section 7.4 to permit a Minimum Lot Frontage of 41.5 metres,
whereas 50.0 metres is required.
‘Agricultural (A1)’ Zone to ‘Special Agricultural (A2)’ Zone for the retained lands to be
consistent with the resulting land use and Official Plan policies for surplus farm dwellings and
prohibit new dwellings.
The subject property is known as 9837 Coyle Road, west side, north of Howey Line.
THE EFFECT of this By-law is to meet Municipal Condition 1 for Severance Application E 88-24 that
was conditionally approved on January 22, 2025 by the Elgin County Land Division Committee.
21. PUBLIC PARTICIPATION
Jesse Froese, agent, noted the application is to be completed as a condition of consent and
that he is available for questions.
22. CORRESPONDENCE
No correspondence.
23. OTHER BUSINESS
No other business.
24. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT the Zoning By-law be considered at a future meeting of Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-06/25 is now complete at 7:38 p.m.
CARRIED
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APPLICATION D
25. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:39 pm.
26. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
27. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
28. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
D. Proposed Amending By-law to Remove a Holding Symbol ZBA-10/25, Vienna Ridge
Subdivision
THE PURPOSE of the By-law is to facilitate the removal of the ‘h1’ and ‘h4’ Holding Provisions on the
lands legally described as Lot D north of King Street, east of North Street, Part of Lot E, east of North
Street, Part of Lot G, south of Chapel Street, Registered Plan No. 54 in the Village of Vienna. The
subject property, specifically the eight (8) proposed new Lots, is to be rezoned from the ‘Holding
Village Residential 1 (R1(h1/h4))’ Zone to ‘Village Residential 1 (R1)’ Zone in the Municipality of
Bayham Zoning By-law Z456-2003.
THE EFFECT of this By-law will be to satisfy the Draft Plan of Subdivision Agreement (34T-BA2201)
that was approved by By-law 2025-009 on February 6th, 2025 by the Municipality of Bayham.
29. PUBLIC PARTICIPATION
No public participation.
30. CORRESPONDENCE
No correspondence.
31. OTHER BUSINESS
No other business.
32. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Zoning By-law be considered by Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-10/25 is now complete at 7:41 p.m.
CARRIED
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MAYOR CLERK
REPORT
MUNICIPAL LAW
ENFORCEMENT
TO: Mayor & Members of Council
FROM: Mark Russell, By-law Enforcement Officer
DATE: March 20, 2025
REPORT: BL-03/25
SUBJECT: 2024 BY-LAW ENFORCEMENT ANNUAL REPORT
BACKGROUND
Annually, staff provide Council with a summary of the By-law operations for the previous
calendar year.
Attached hereto is the 2024 Annual By-Law Summary Report for Council’s review and
consideration.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1. 2024 Annual By-law Summary Report
RECOMMENDATION
1.THAT Report BL-03/25 re 2024 By-law Enforcement Annual Report be received for
information.
Respectfully submitted: Reviewed by:
Mark Russell, CMM III Thomas Thayer, CMO, AOMC
By-Law Enforcement Officer Chief Administrative Officer
1
Appendix A
2024 ANNUAL BY-LAW SUMMARY REPORT
2
Introduction
This Report is a summary for the year of 2024. In 2023, Council adopted By-law No.
2023-003, establishing a shared service Memorandum of Understanding (MOU)
between the Municipality of Bayham and Township of Malahide for provision of services
including by-law enforcement. Under the MOU, by-law enforcement services are
provided by Bayham to both municipalities.
For the first half of 2024, By-law Enforcement services were provided by Stephen Miller,
the previous By-law Enforcement Officer (BLEO). On August 19, 2024, Mark Russell
started with the Municipality of Bayham, and continues to provide shared enforcement
services with Malahide.
The responsibilities of the By-law Enforcement Officer include enforcing municipal by-
laws, reviewing and updating existing by-laws, implementing new by-laws to meet the
needs of the Municipality, as well as drafting Policies and Procedures related to by-law
enforcement.
By-law enforcement in the Municipality is governed by Municipal policy, which includes
a multi-step approach to gain compliance. Bayham’s approach to by-law enforcement is
a customer service-based approach which allows three (3) opportunities before the
Municipality moves forward for remedial action with the overall goal of voluntary
compliance.
Occasionally, charges or fines are required, however issuing fines is rare and often the
last course of action. The main focus is on education and voluntary compliance. Over
the past year, staff are pleased to report that a majority of the complaints have been
resolved through voluntary compliance without having to resort to issuing fines or
charges.
Overall By-Law Related Responses: Calls for Service
The Municipality of Bayham By-law Enforcement department received 164 total
complaints in 2024. This is a slight decrease due to the changes in how complaints
were reported in the system.
It is important to recognize that the Municipality of Bayham had three By-law
Enforcement Officers in the past three years and reporting differed slightly between
officers. An example of this is the previous By-law Enforcement Officer would address
multiple issues on one property as separate complaints rather than as single property-
specific complaints, which reduces the number of complaints in this report. This is noted
specifically as a Note under the chart on Page 4. This is a more streamlined approach
to create a central location for issues pertaining to one property. Additionally the current
By-law Enforcement Officer keeps files open longer to ensure that no further complaints
arise, thus reducing the need for new complaints to be opened. Both of these practices
directly impact the reported numbers and times reflected for closed files.
The By-law Enforcement Officer has been tracking the response time between the date
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a complaint has been received to initial response and the figures are included below.
Tracking Numbers
Category Numbers
Number of Complaints Submitted 164
Investigated within 5 days 136
Percent Investigated within 5 days 83 %
In terms of geographic area, the majority of complaints are from Ward 1, with a total of
58 percent (95 of 163) of complaints from Port Burwell and Vienna. Additionally, 20
percent of complaints are from Straffordville, with the balance from Corinth, Eden,
Richmond, and rural areas of Bayham. The below chart and related table provide a
visual and numeric breakdown:
Complaints by Location
Calton 0
Corinth 5
Eden 21
North Hall 0
Port Burwell 64
Rural Bayham 12
Straffordville 27
Vienna 32
Total Count 164
0%
39%
24%
2%
16%
4%
8%
By-law Complaints by Area
Straffordville 27 Port Burwell 64 Vienna 32 Richmond 3 Eden 21
Corinth 5 North Hall 0 Calton 0 Rural Bayham 12
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The following chart is the number of files closed and closure rate comparison. Council
will notice a consistent closure rate over the last two years, indicative of an increased
service level in by-law enforcement to properly address complaints received.
By-law Complaints Closure Number By Years
Complaint Type 2022 2023 2024
File closed 87 268 150
Percent 50 % 95% 91%
Note: Numbers may vary due to a backlog of complaints from 2022 that carried
into 2023.
The following charts are a comparison of the total number of complaints over the past
three years:
By-law Complaints Number By Years
Complaint Type 2022 2023 2024
Animal Control 16 4 -
Dog – Barking - 12 8
Dog Bite - - 3
Dog Other - - 2
Dog at Large - 9 7
Dog – Number - 1 4
Dumping 2 4 1
Encroachment - 2 1
Livestock at Large - 10 6
Lot Maintenance 21 23 36
Noise 76 34 11
Non By-law Issue - 5 13
Off-Road Vehicle - - 10
Open Burning 9 1 1
Other 12 6 -
Parking 12 30 15
Prohibited Animals 9 4 -
Property Standards 7 3 2
Roadside Garbage - 3 2
Several By-law Issues - 7 16
Signs - - 1
Zoning 11 26 24
Total Count 175 184 163
Note: These numbers in the above table, do not include the inquiries to staff
which are not recorded by way of complaint such as e-mails, and inquiries.
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Note: Numbers may vary minimally due to slightly different methods of logging
and reporting on complaints (i.e. several by-law issue category, which often
includes zoning, property standards and/or lot maintenance).
Lot maintenance and zoning complaints continue to be a significant portion of the
number of complaints received, which is similar to the previous year. These complaints
take a significant amount of time to remedy, as properties typically need time to clean
up the property, and involve multiple departments such as building and planning
approvals.
Parking and Traffic-related complaints also dropped, which may be a result of additional
summer enforcement at the beach. Parking enforcement has primarily been initiated
through a complaint, except in the case of overnight parking, public safety, or during the
summer months in Port Burwell.
The following table is a comparison of the total number of complaints over the past
three (3) years.
Parking Tickets Numbers Issue By Years
2022 2023 2024
96 73 82
5%2%1%4%
3%1%1%
4%
22%
7%8%
6%
1%
9%
1%1%
10%
1%
15%
By-law Complaints by Type 2024
Dog –Barking 8 Dog Bite 3 Dog Other 2
Dog at Large 7 Dog –Number 4 Dumping 1
Encroachment 1 Livestock at Large 6 Lot Maintenance 36
Noise 11 Non By-law Issue 13 Off –Road Vehicle 10
Open Burning 1 Parking 16 Property Standards 2
Roadside Garbage 2 Several By-law Issues 16 Signs 1
Zoning 24
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Note: That no fines were issued in the last four (4) months of 2024.
Response Methods Regarding Completed calls:
For the majority of calls for service, the steps outlined in the Municipal Law Enforcement
Policy are followed. The process changes if there is an inherent risk to public safety or
the need for protection of property. Typically enforcement entails a first contact
approach, where the By-law Enforcement Officer advises of there has been a complaint,
and provides some education with a Notice of Non-compliance.
Step 1 – 1st Notice of Non-Compliance (Free)
Step 2 – Either an Extension ($50) or a 2nd Notice of Non-Compliance ($150).
The 2nd Notice of Non-Compliance is required when a re-inspection occurs
and less than 75 percent of the work has not been completed without
requesting an extension prior to the re-inspection.
Step 3 – 3rd and Final Notice of Non-Compliance / Order ($200).
Required at this stage if the requested work is still not completed.
Step 4 - Remedial Action
Remedial action happens after a final notice has not been complied with.
This multi-step approach is not followed if there is an immediate safety concern. If one
is present, the By-law Enforcement Officer may transition directly into an Order.
The By-law Enforcement Officer works very closely with the CAO for complex lot
maintenance, property standards, and zoning issues as these issues often have the
potential to substantially impact residents and businesses and may require additional
legal input.
Staff are pleased to advise that only twelve (12) fines were issued on six (6) properties
in 2024, and as a result all these properties have come into compliance without further
action required. No fines were issued in last four (4) months of the year.
On December 19, 2024, Council passed the updated Rates & Fees By-law, which
appears to be helping move some problematic files in a positive direction to gain
voluntary compliance without the need for charges to be laid.
Value Added Services:
The current By-law Enforcement Officer has eighteen (18) years of By-law Enforcement
experience working for small rural and beach communities similar to Bayham which will
be an asset to drafting the new parking by-law and implementing a paid parking pilot
program.
The current By-law Enforcement Officer’s background includes education in Police
Foundations, Municipal Law Enforcement, Property Standards and some Building
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courses. He is a certified Municipal Manager Level 3 through the Ontario Municipal
Management Institute, and is a certified by the Municipal Law Enforcement Officers
Association and Ontario Property Standards Officer Association.
The current By-law Enforcement Officer also has substantial experience with Building
Enforcement and has held positions of a Building Official for the purposes of
enforcement in past roles. This experience and insight has been beneficial when liaising
with the CBO and Deputy CBO on building files to determine the best course of action
for joint files.
In addition, the current By-law Enforcement Officer has experience liaising with the
Ministry of Attorney General in order to establish set fines approved for by-laws that the
Municipality of Bayham wishes to bring forward. Historically, this task was performed by
Elgin County legal. This additional work will likely see a cost decrease for legal services
for the Municipality of Bayham as this task can be completed by municipal staff.
Conclusion:
In general, municipal by-laws are challenging as they are the most personal form of law
enforcement towards an individual. Federal laws often reflect the moralities of society,
which most people respect and agree with the enforcement of the violations. Provincial
laws are slightly more invasive and regulatory for the individual, however they deal with
restriction for the general safety and protection of society, such as the Highway Traffic
Act or the Reopening of Ontario Act.
Municipal by-laws are the most personal as they deal with the individual’s personal
property including their house, possessions, and activities. As such, there needs to be a
balance between the expectation of the complainant and the enforcement of the by-law.
As previously stated, the By-law department utilizes a multi-step approach to gain
compliance with a key focus on education.
By-law enforcement is time-consuming in nature, particularly for a one-person
department that serves two municipalities with various pieces of legislation. As
education and attempting to work with the violators often leads to compliance, this multi-
step approach has proven effective.
The By-Law Enforcement Officer continuously works with other municipal departments,
including Planning, Building, Public Works, Legal, and other external agencies such as
the OPP, Port Burwell Provincial Park, and Southwestern Public Health Unit to assist in
achieving compliance.
In 2025, the Municipality of Bayham looks forward to the ongoing collaboration with the
Township of Malahide regarding by-law enforcement matters under a successful shared
service arrangement. The Fire Chief will maintain oversight of the Burning By-law and
will retain the By-law Enforcement Officer title in a limited capacity, particularly to
address overflow and vacation/time off coverage as deemed appropriate. The By-law
Enforcement Officer will be the primary contact for the East Beach Paid Parking pilot
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program and, as of the drafting of this Report, is currently working to on-boarding a
Seasonal By-law Enforcement Officer for additional seasonal by-law support, primarily
in Port Burwell and in support of the paid parking pilot. This role is anticipated to be
active late April through mid to late September and is not expected to be converted into
a full-time, permanent role.
REPORT
FIRE DEPARTMENT
TO: Mayor & Members of Council
FROM: Harry Baranik, Fire Chief / CEMC
DATE: March 20, 2025
REPORT: FR-02/25
SUBJECT: SINGLE-YEAR PROCUREMENT – CAPITAL ITEM NO. FD-05 – SELF CONTAINED
BREATHING APPARATUS (SCBA) REPLACEMENT
BACKGROUND
At its November 13, 2024 Special Capital Budget meeting, Council received Report TR-14/24 re
2025-2034 Capital Budget – Draft. The Draft 2025-2034 Capital Budget included Capital Item No.
FD-05 – Self Contained Breathing Apparatus Replacement as a three-year capital item as follows:
Year Cost Method of Financing
2025 $210,000 Tax levy
2026 $210,000 Tax levy
2027 $92,000 Tax levy
Total $512,000 100 percent levy-based
The tax levy was proposed as the financing method to ensure that the Fire Reserve remained
available to fund capital rolling stock in whole or in part. SCBAs have a 15-year useful life in the
budget.
Council passed a motion at the meeting to approve the 2025-2034 Capital Budget in-principle
with no identified changes to the Fire budget.
DISCUSSION
The SCBA is one of the most crucial pieces of protective equipment for a firefighter. It is utilized at
any scene where the air may be compromised. The World Health Organization has placed
Firefighting as a Classification 1 for Cancer. This means that firefighter cancer rates are far higher
than the average population. Further, the Ministry of Labour, Training, Development and
Immigration through the Occupational Health and Safety Act places the duty of the employer to
protect their employees.
The current SCBA utilized by the Municipality of Bayham Fire and Emergency Services (BFES)
was purchased as the result of surplus from the G7/G20 in Toronto in 2010. Although this
apparatus has met the requirements, it is due for lifecycle replacement. The BFES’s current stock
is 20 SCBA packs, approximately 50 bottles, masks for all firefighters, and two Rapid Intervention
Team (RIT) packs. These packs are utilized when a firefighter declares an emergency and needs
more air immediately.
The BFES has three packs that need serviced and it was agreed that two of the packs should not
be serviced due to the cost vs. benefit. The bottles are composite bottles, which means they are
aluminum bottles wrapped with fiberglass. These bottles have to by hydro-stated tested every 5
years with a shelve life of 15 years. These standards are set out by the manufactures
recommendations, the Canadian Safety Association, and the National Fire Protection Association.
Several masks have been retired as they are scraped, their straps have lost their elasticity, or they
have been damaged. It should also be noted that these masked are under the older standard
which means they have far less heat protection than the newer ones.
In the current Capital Budget, the three-year procurement split (2025-2027) will spread the cost of
acquiring 20 new packs, 40 bottles, 50 masks and two RIT Packs. The procurement split was
proposed to spread levy impacts during the period of time Bayham Council sought to retire the
Ojibwa debt.
Staff has been in contact with the suppliers of the SCBAs – there are three known suppliers to
the Municipality. Suppliers have mentioned to staff the potential cost reductions of bulk
procurement (4-8 percent savings), while others have referred to the NFPA standards for SCBA
and upcoming updates in June 2025. All new packs ordered after that date will have to meet the
new standard. SCBAs may require newer and more electronics and better compatibility
requirements. These may lead to increases in overall cost. Furthermore, the new global trading
tariffs between the United States and Canada could also have an effect on the pricing.
Staff are presenting this Report to Council to gauge interest in amending Capital Item No. FD-05
to a single-year procurement, which would be by Request for Proposals (RFP). $512,000 would
have to be available in 2025 for procurement, rather than the currently-approved $210,000. Staff
propose temporarily covering the remaining $302,000 through the use of reserves, as follows:
Reserve Available Amount (est.)
Fire Reserve $222,399
Rate Stabilization Reserve $132,080
Total $354,479
Staff would recommend the Fire Reserve be used primarily and the Rate Stabilization Reserve
be used for any additional funds up to the Capital Item budgeted amount. If used, the $210,000
and $92,000 FD-05 amounts allocated for 2026 and 2027, respectively, can be covered to
reserve transfers in the applicable Capital Budgets to ensure any reserves used for this single-
year procurement are replenished, if needed.
The above reserves are not anticipated to be used in 2025 at this time. However, with the 2025-
2026 Draft Operating Budget being considered at a Special Meeting on March 27, 2025, there is
the potential that Council chooses to use the Rate Stabilization Reserve, in whole or in part, to
reduce the 2025 tax levy and rate impacts, which would impact available funds for this item.
Staff seeks Council’s direction regarding Capital Item No. FD-05. If amenable to single-year
procurement, staff will issue an RFP, with the results and ultimate award being the role of
Council. Council may also opt for the status quo of a three-year procurement. If Council opts for
this approach, SCBAs procured in 2025 versus 2026/27 will have to conform with a different
standard. It may also be difficult to obtain any significant savings with a multi-year procurement
item.
Council may also refer this item to the 2025 Operating Budget discussions on March 27, 2025
as this Report does consider use of the Rate Stabilization Reserve, which Council may direct
use of at the Special Operating Budget Meeting to reduce 2025 tax increase impacts.
STRATEGIC PLAN
3.1: Quality of Governance > To continually demonstrate financial responsibility to the
community
Initiative: Not applicable.
ATTACHMENTS
1. Capital Item No. FD-05 - Self Contained Breathing Apparatus Replacement
RECOMMENDATION
1. THAT Report FR-02/25 re Single-Year Procurement – Capital Item No. FD-05 – Self
Contained Breathing Apparatus (SCBA) Replacement be received for information;
2. AND THAT Council provide direction regarding single-year or three-year
procurement for Capital Item No. FD-05.
Respectfully submitted: Reviewed by:
Harry Baranik Thomas Thayer, CMO, AOMC
Fire Chief/CEMC/By-Law Chief Administrative Officer
B.A., CMM III Police Professional/
Fire Services Executive, CEMC, CAFI
FD-05
X
X
$210,000 Year 4 Year 7 $0
$210,000 Year 5 Year 8 $0
$92,000 Year 6 Year 9 $0
Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
$210,000 $210,000 $92,000 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$210,000 $210,000 $92,000 $0 $0 $0 $0
Other
Reserves
Total
Expected Useful Life of the Asset (Years)15
Capital Budget - Total Project Cost
Tax Levy
Development Charges
Grants
Year 1
Year 2
Year 3
$512,000
$0
$0
$0
Description
Required replacement of SCBA packs, masks, cylinders, and Rapid Intervention Team (RIT) packs. Straight
replacement would cost ~$400,000. Proposed alternative is to single source SCBA and replace 20 packs and
spare cylinders, 2 Rescue Intervention Team KITS and Masks for everyone in 2024. Keep 5 packs and replace
them in 2029 with spare bottles.
Service Enhancement
Accessibility Improvement
Other
Energy - Environmental Sustainability
Efficiency & Effectiveness
Asset Replacement
Municipality of Bayham
Capital Information Sheet
Growth Related Need Health & Safety Issue
Capital Project Priority
Self Contained Breathing Apparatus (SCBA) replacementCapital Project Item:
Department:
Year: Capital Item No.
Fire
2025
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works|Drainage Superintendent
DATE: March 20, 2025
REPORT: PS-03/25 SUBJECT: TENDER AWARD – RFT 25-01 SUPPLY & APPLY DUST CONTROL BACKGROUND
Each year, staff typically apply an average of 356,414 litres of dust control, which is equivalent to
149.18 flake tonnes of calcium chloride. However, due to the wet summer season in 2024, only
259,526 litres (or 108 flake tonnes) were applied to the municipal gravel roads. As a result, the
operating expenses for the 2024 season totaled $27,128.00.
On March 7, 2019, the Council of the Corporation of the Municipality of Bayham authorized the
execution of an agreement between Municipality of Bayham and Pollard Distribution Inc. for the
Supply and Application of Dust Control. The agreement between Pollard Distribution Inc. and
Municipality of Bayham expired on December 31, 2024.
On February 12, 2025, RFT 25-01 – Supply & Apply Dust Control – was issued. A copy of RFT 25-01 is attached hereto. DISCUSSION
RFT 25-01 was issued on February 12, 2025 and closed on March 7, 2025 at 11AM. The staff present for the public opening were the Manager of Public Works, and the Chief Administrative Officer. Three (3) bids were received. The term of the agreement will be in effect from April 2025 - December 31,2027, with the option for three additional one-year terms. The results of the RFT 25-01 are as follows:
Da Lee Dust Control Ltd.
Liquid Calcium Chloride 35% Solution
Description
Estimated Yearly
Quantity in Flake
Equivalent
Tonnes
Unit Price in
Flake
Equivalent
Tonnes
Total Tender
Supply and apply Liquid Calcium
Chloride 35% Solution on various roads
and locations in the Municipality of
Bayham
300
$551.62+HST
$165,486+HST
552976 Ontario Ltd.
Effective Chloride Composites
Description Estimated Yearly Quantity in Flake
Equivalent Tonnes
Unit Price in Flake
Equivalent Tonnes
Total Tender
Supply and apply Effective Chloride
Composites on various roads and
locations in the Municipality of Bayham
300
$500.00+HST
$150,000+HST
Total Effective Chloride Percentage 30%
Pollard Distribution Inc.
Effective Chloride Composites
Description Estimated Yearly Quantity in Flake
Equivalent Tonnes
Unit Price in Flake
Equivalent Tonnes
Total Tender
Supply and apply Effective Chloride
Composites on various roads and
locations in the Municipality of Bayham
300
$551.00+HST
$165,300.00+HST
Total Effective Chloride Percentage 20%
For effective chloride composites, the Municipal required a minimum of 18 percent Total Effective Chloride Percentage. All bidders were in compliance with RFT 25-01 and, as a result, 552976 Ontario Limited (Holland) was the lowest compliant bid.
The price comparison between 2019 and 2025 represents an 80 percent increase. However, after speaking with two contractors who supply the 20 percent calcium chloride, both indicated that the increase is due to supply challenges and economic uncertainty.
Staff recommend proceeding with the tender results and utilize 552976 Ontario Ltd. and adjust operating budget accordingly to reflect the significant increase in costing. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Not applicable ATTACHMENTS 1. RFT 25-01 Supply & Apply Dust Control RECOMMENDATION
1. THAT Report PS-03/25 re Tender Award – RFT 25-01 – 2025-2027 Supply & Apply Dust Control be received for information; 2. AND THAT the contract for 2025-2027 Supply & Apply Dust Control be granted to 552976 Ontario Ltd. in accordance with their tender submission in the amount of $500.00+ HST per Flake Tonne;
3. AND THAT the appropriate by-law to enter into an agreement with 552976 Ontario Ltd for the provision of 2025-2027 Supply & Apply Dust be brought forward for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC
Manager of Public Works| Chief Administrative Officer Drainage Superintendent
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REQUEST FOR TENDER
SUPPLY AND APPLY DUST CONTROL
RFT 25-01
NOTE: It is the Bidder’s sole responsibility to ensure their submissions are
received in a sealed enveloped clearly marked with RFT 25-01 by the time and date
specified within the document.
The Lowest or Any Bid Will Not Necessarily Be Accepted
Municipality of Bayham
P.O. Box 160
56169 Heritage Line
Straffordville, ON
N0J 1Y0
Company Name:
Please return this cover sheet with your submission
ISSUE DATE: Wednesday, February 12, 2025
CLOSING DATE: Friday, March 7, 2025
CLOSING TIME: 11:00 A.M., local time
LOCATION: Municipality of Bayham
P.O. Box 160
56169 Heritage Line
Straffordville, ON,
N0J 1Y0
Attention: Steve Adams,
Manager of Public Works
LATE SUBMISSIONS WILL NOT BE ACCEPTED
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Section 1 – General Specifications
1.0 SCOPE
The scope of RFT 25-01 is to obtain a Contractor for the supply and application of liquid
solutions for the use in dust control and road stabilization in the Municipality of Bayham.
The quantities shown in RFT 25-01 are expressed as flake metric tonne equivalents.
2.0 INFORMATION FOR BIDDERS
Bidders failing to follow the requirements of the bid process may result in their
tenders being rejected.
2.1 Inquiries
Inquiries are to be directed to:
Steve Adams,
Manager of Public Works
The Corporation of the Municipality of Bayham,
56169 Heritage Line, Straffordville, Ontario N0J 1Y0
Email: sadams@bayham.on.ca
Questions of clarification will be answered individually, but response(s) to any
question that modifies the scope of the Request for Tender will be posted on the
Municipal Website (Bids & Tenders Section). It is the responsibility of the Bidder to
ensure they have reviewed all addendums prior to submitting a bid. A response
may not be provided for inquiries that are received later than 2:00 PM, three (3)
business days prior to closing.
2.2 Tender Submission
All Tenders must be submitted upon the documents provided, duly completed &
signed (where applicable), and must include:
Complete Form of Tender: Section 1: Bidder Information
Section 2: Schedule of Items & Prices
2.3 Form of Tender
The Form of Tender must be completed in ink, in full, signed and returned in a
sealed envelope clearly marked with the name and address of the bidder, title of
tender & contract number, facsimiles and emails are not acceptable.
2.4 Tender Submission Closing
Sealed tenders for RFT 25-01 Supply and Apply of Dust Control will be received
at the office of the Municipality of Bayham, 56169 Heritage Line, Straffordville, ON
in a sealed envelope up to 11:00 am, local time on Friday, March 7, 2025.
2.5 Late Submissions
Tenders received by the Corporation of the Municipality of Bayham later than the
specified closing time will be returned unopened to the Bidder.
2.6 Withdrawal or Alteration of Tenders
A Bidder who has already submitted a tender may submit a further tender at any
time up to the official closing time. The last tender received shall supersede and
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invalidate all tenders previously submitted by that Bidder as it applies to this tender.
A Bidder may withdraw a submitted tender at any time up to the official closing
time. Withdrawal requests received after the tender closing time will not be
permitted.
A Bidder may withdraw or alter the tender at any time up to the specified time and
date for tender closing by submitting a letter bearing the Bidder's signature to the
authorized representative who will mark thereon the time and date of receipt and
will place the letter in the tender box.
The Bidder's name and the contract number shall be shown on the envelope
containing such letter. Telegrams, facsimiles (faxes), emails, or telephone calls will
not be accepted.
Tenders withdrawn under this procedure cannot be reinstated.
2.7 Tender Changes & Addendums
Any and all changes to the terms, conditions or specifications required before the
tender closing will be issued by the Municipality in the form of a written Addendum.
If Addenda are issued, their receipt must be acknowledged by the bidders in the
appropriate section of the Form of Tender.
2.8 Examination of Tender Documents
Each Bidder must satisfy himself/herself by a personal study of the tender
documents, by calculations, and by personal inspection of the site, respecting the
conditions existing or likely to exist in connection with the proposed work. There
will be no consideration of any claim, after submission of tenders, that there is a
misunderstanding with respect to the conditions imposed by this request.
Prices bid must include all incidental costs and the Bidder must be satisfied as to
the full requirements of the tender. No claims for extra work will be entertained and
any additional works must be authorized in writing prior to commencement. Should
the Bidder require more information or clarification on any point, it must be obtained
prior to the submission of the Tender.
2.9 Completion of the Tender
The Form of Tender and other relevant documents must be completed in hard
copy. All entries shall be clear, legible and made in a non-erasable medium. Entries
must be made for unit price, lump sum, extensions and totals as appropriate. All
items shall be tendered according to instructions contained within the Tender
Documents. Alterations may be made provided they are legible and initialed by the
Bidder's signing officer. Tenders which are incomplete, conditional, illegible or
obscure, or that contain additions not called for, reservations, erasures, alterations
incorrectly submitted, or irregularities of any kind may be rejected. In the event of
a discrepancy between the unit price and the total price, the unit price shall prevail.
2.10 Tender Accept or Reject
The Corporation of the Municipality of Bayham reserves the right to accept or reject
any and all tenders. Lowest or any other bid not necessarily accepted.
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The Corporation reserves the right to reject any or all tenders and to waive
formalities as the interests of the Corporation may require without stating reasons
therefore. Notwithstanding and without restricting the generality of the statement
immediately above, the Corporation shall not be required to award and accept a
tender, or recall the Tenders at a later date:
a) When only one (1) tender has been received as result of the Tender call;
b) Where the lowest responsive and responsible Bidder substantially exceeds
the estimated cost of the goods or service;
c) When all tenders received fail to comply with the specifications or Tender
terms and conditions;
d) Where a change in the scope of work or specifications is required the lowest
or any tender will not necessarily be accepted. The acceptance of a tender
will be contingent upon an acceptable record of ability, experience and
previous performance.
The Corporation shall not be responsible for any liabilities, costs, expenses, loss
or damage incurred, sustained or suffered by any Bidder by reason of the
acceptance or the nonacceptance by the Corporation of any tender or by reason
of any delay in the acceptance of a Tender except as provided in the tender
document.
Where the tender documents do not state a definite delivery/work schedule and a
submitted tender is based on an unreasonable delivery/work schedule, the tender
may be rejected.
2.11 Tender Firm Pricing
Tenders are to remain in firm for the acceptance for a period of sixty (60) days from
the date of tender closing.
2.12 Tendered Values
All prices must be stated in Canadian funds. Prices must be also inclusive of
customs, duty, and freight if applicable.
2.13 Tender Award Procedures
It is the intention of the Corporation to award the work of this tender to only one
(1) qualified Bidder. The lowest or any Tender may not necessarily be accepted.
Unless stated otherwise the following procedures will apply:
a) The Corporation will notify the successful Bidder that his/her Tender has
been accepted, within sixty (60) calendar days of the Tender closing.
b) Notice of acceptance of Tender will be by telephone and/or by written notice.
c) Immediately after acceptance of the Tender by the Corporation, the
successful Bidder shall provide the Corporation with any required
documents within fourteen (14) calendar days of the date of notification of
award.
2.14 Addenda
If required by the Corporation, addenda will be posted on the Municipal Website
(Bids & Tenders Section). It is the responsibility of the bidder to ensure they
5
have reviewed all addendums prior to submitting a bid. Bidders shall be required
to acknowledge receipt of addenda on the Bidder’s Information / Addenda
Acknowledgement Form contained in the bid document.
2.15 Tender Selection
The acceptance of a Tender will be contingent upon, however not limited to, the
following considerations:
a) Ability to meet or exceed the specifications and requirements
b) Compliance with Tender process
c) Tendered Price
d) Staff review and recommendation
e) Lowest or any other bid not necessarily accepted.
NOTE: For clarity the ‘Unit Price in Flake Equivalent Tonnes’ will be utilized
to determine the low bid.
3.0 TERMS AND CONDITION OF TENDERING WITH THE MUNICIPALITY
3.1 Schedule of Work
Generally in the Municipality of Bayham dust control is to be applied between May 1 to
June 30th in each year in which the contract is in effect, subject to weather conditions.
Liquid shall be supplied by the contractor within 48 hours notification by the Municipality.
The Municipality may elect/require additional liquid applications during the summer
months.
3.2 Location of Work
The work will be located within the Municipality of Bayham on gravel roads and a
holding tank located at 8354 Plank Rd, Bayham, ON. The Municipality will supply
mapping to the successful Bidder.
3.3 Supply of Materials
All materials necessary for the completion of the work shall be supplied by the
contractor, except as specifically noted, and the payment provided in the contract shall
be deemed to include full compensation of such materials.
The Contractor shall supply a list of suppliers of materials related to the tendered
works.
3.4 Ontario Provincial Standards General Conditions of Contract
Unless otherwise noted, the general terms and conditions of the Ontario Provincial
Standards General Conditions of Contract (OPS-GC), shall prevail.
The Ontario Provincial Standards and Specifications (OPSS) and the Ontario Provincial
Standard Drawings (OPSD) as well as the MTO Standard Specifications and Standard
Drawings, form part of this contract.
The text of all the OPSS's are contained in the Manual "Ontario Provincial Standard
Specifications":
Volume 1 Construction
Volume 2 Materials
6
OPSD's are contained in the Manual "Ontario Provincial Standards for roads and
Municipal Services" Volume 3.
Liquid Calcium Chloride means liquid calcium chloride solution containing a minimum of
35 per cent by mass of pure Calcium Chloride.
Effective Chloride Composites means liquid solutions containing a minimum combination
of calcium and magnesium by mass of 18 per cent.
35% Calcium/ Magnesium Chloride solution shall be a solution containing not less than
27% by mass of calcium chloride plus magnesium chloride in sufficient amount to yield
a combined calcium chloride equivalency of not less than 35% calcium chloride using
industry or MTO standards for equivalency ratings. In either case the resulting solution
shall have a pH between 6 and 9 and shall not contain any other impurities exceeding
2% by mass and shall not contain any amounts of hazardous impurities exceeding levels
permissible by any agency, regulatory or other governing body.
The onus of proof of compliance shall rest solely on the supplier of any such products
who shall supply representative certificates of analysis and other such reasonable
documentation upon demand to support compliance with the above specifications
For the purpose of this quote, the effective chlorides for dust control purposes are
considered to be magnesium and calcium chloride (minimum 18%) by mass in the
solution(s) being quoted.
The application will be performed in conformity with OPSS 506, including the supply of
the equipment as specified in OPSS 506, specifically the mixing tank and distributor.
3.5 Quality Assurance Testing
The Municipality may test the Calcium chloride solution provided by the contractor as
frequently as required to establish acceptability of the materials being provided. All
products quoted on shall have a Certified Laboratory Product Report returned with this
document.
3.6 Weigh Tickets
Weigh tickets provided to the Municipality are to show the net weight in both liquid tonnes
and flake tonne equivalent.
3.7 Length of Contract
Term of Contract to be April 1, 2025 - December 31, 2027 with three (3) additional mutual
one-year renewal options.
3.8 Indemnification
The successful Bidder shall indemnify and hold harmless The Corporation, its
officers, council members, partners, agents and employees from and against all
actions, claims, demands, losses, costs, damages, suits or proceedings
whatsoever which may be brought against or made upon The Corporation and
against all loss, liability, judgments, claims, suits, demands or expenses which The
Corporation may sustain, suffer or be put to resulting from or arising out of the
successful Bidders’ failure to exercise reasonable care, skill or diligence or
omissions in the performance or rendering of any work or service required
7
hereunder to be performed or rendered by the successful Bidder, its agents,
officials and employees.
3.9 Insurance Requirements
a) Commercial General Liability
The successful Respondent(s) shall, at his/her expense, obtain and keep in force
during the term of this Agreement, Commercial General Liability Insurance
satisfactory to the Municipality, including the following and underwritten by an
insurer licensed to conduct business in the Province of Ontario:
i. A limit of liability of not less than $2,000,000/occurrence.
ii. The Municipality shall be named as an additional insured;
iii. The policy shall contain a provision for cross liability in respect of the
named insured;
iv. Non-owned automobile coverage with a limit of at least $2,000,000
including contractual non-owned coverage;
v. Products and completed operation coverage (Broad Form) with an
aggregate limit not less than $2,000,000.
vi. That 30 days prior notice of an alteration, cancellation or material change
in policy terms which reduces coverage shall be given in writing to the
Municipality;
b) Proof of Insurance
The successful Respondent(s) shall provide, together with its Executed
agreement, a certificate(s) of insurance of certified copy(s) of the above-referred
to policies, satisfactory to the Municipality, together with proof of renewal at least
ten (10) days prior to expiry. Provided that if a certificate is provided, all
requirements as above set forth must be shown on the said certificate and
notwithstanding the provision of any certificate, the Municipality may require that
the Respondent(s) provide a certified copy of the policy.
3.10 Workplace Safety & Insurance Board
The Tenderer shall provide the Municipality a valid WSIB Clearance Certificate.
All applicable current health and safety legislation and environmental legislation and
regulations are considered the minimum requirements that the Contractor must meet.
The Contractor must ensure that all of their employees and sub-contractors have safety
training and certifications equal to, or exceeding, the requirements set forth in the
current Occupational Health and Safety Act and current regulations. Health and Safety
issues will always be given immediate attention by the Municipality and its
representatives, and the Contractors and its sub-contractors.
All employees, contractors/sub-contractors, suppliers and visitors/residents must
immediately report unsafe conditions, incidents, and accidents to the Project/Site
Supervisor/ Inspector.
The Municipality takes pride in the commitment of our employees and contractors, and
will take the necessary steps to ensure Health & Safety on all projects.
3.11 Regulation Compliance and Legislation
The successful Bidder shall ensure all goods, services and products provided in
respect to this Tender are in accordance with, and under authorization of all
8
applicable authorities, Municipal, Provincial and Federal legislation laws applying
thereto.
3.12 Ability and Experience of Bidder
It is not the purpose of the Municipality of Bayham to award this contract to any
Bidder who does not furnish satisfactory evidence of possessing the ability and
experience in this class of work and sufficient capital and plant resources to ensure
acceptable performance and completion of the Tender. The following criteria will be
utilized by the Corporation to determine whether a Bidder is qualified to undertake
the award;
a) The Bidder’s ability and agreement to supply the product
b) The Bidder’s ability to work effectively with the Corporation staff and other
representatives
c) The Bidder’s history with respect to providing satisfactory results and
acceptable cooperation
A Bidder is invited to provide any additional information it determines will assist the
Corporation in using the aforementioned criteria. The Corporation may reject the
lowest or any submissions if after investigation and consideration, the Corporation
concludes, in its opinion, that the Bidder is not able to supply the product in a manner
satisfactory to the Corporation.
The Owner reserves the right to reject the tender of any bidder who does not furnish
satisfactory evidence of sufficient capital, plant and experience to successfully execute
and complete the work in the specified time. THE CONTRACTOR SHALL BE ABLE TO
DELIVER A MINIMUM OF 60,000L/DAY UPON 48 HOURS NOTICE.
Tender Quantities are approximate and may be subject to change, dependent upon prices
submitted.
The quantity indicated is an estimate based on expectations under normal conditions. The
amounts may be adjusted to accommodate weather conditions or any other uncontrollable
items. The Contractor agrees to honour the unit prices as quoted in this tender.
3.13 Cancellation
The Corporation reserves the right to immediately terminate the Contract at its own
discretion, including but not limited to such items as non-performance, late deliveries,
inferior quality, pricing problems, etc.
If the successful Bidder should neglect to execute the work properly or fail to perform
any provision of this Award, the Corporation, after three (3) business days written
notice to the successful Bidder, may, without prejudice to any other remedy in
existence, make good such deficiencies and may deduct the cost thereof from any
payment then and thereafter due to the successful Bidder. Continued failure of the
successful Bidder to execute the work properly shall result in a termination of
Contract. The Corporation shall provide written notice of termination.
3.14 Governing Law
This Tender and subsequent contract/agreements will be interpreted and governed
by the laws of the Province of Ontario.
9
3.15 Freedom of Information
Any personal information required on the Tender Form is received under the
authority of the Municipal Freedom of Information and Protection of Privacy Act RSO,
1990. This information will be an integral component of the Tender submission.
All written Tenders received by the Municipality of Bayham become a public record,
once a Tender is accepted by the Municipality of Bayham, and a contract is signed,
all information contained in them is available to the public, including personal
information.
Questions about collection of personal information and the Municipal Freedom of
Information and Protection of Privacy Act R.S.O. 1990, Chapter M.56, as amended,
should be directed to:
Clerk
The Corporation of the Municipality of Bayham,
56169 Heritage Line, Straffordville, Ontario N0J 1Y0
Telephone (519) 866-5521
The Clerk has been designated by the Municipality of Bayham Council to carry out
the responsibilities of the Act.
3.16 Sub-Contracts
The contractor agrees to submit a list of any sub-contractors who will be carrying out any
part of this contract. This list shall show the names of the proposed sub-contractors and
for what work each sub-contractor will be responsible. The owners have the right to reject
any of the contractors so named. In this event, the contractor shall arrange to have the
work done by such other sub-contractor as may be approved by the owner.
Should the contractor cease operations, under no circumstances shall sub-contractors be
allowed to continue the work unless, an authorized representative of the contractor is
present at all times. The contractor shall notify the Municipality of Bayham in writing of the
names and positions of the person or persons so representing the contractor.
As part of this Tender Package, Standard Forms for listing of any Sub-Contractors have
been included. Tenderers shall include the completed form with their submission of
Tender.
3.17 Further Terms and Conditions
The Bidder must agree to abide by all clauses and conditions.
The Municipality of Bayham reserves the right to increase or decrease the amounts
required.
3.18 Harmonized Sales Tax (HST)
The Harmonized Sales Tax, will be calculated as per current government legislation
@ 13 percent.
10
3.19 Terms of Payment
Unless otherwise stated herein, the Corporation’s normal terms of payment will be
Net Thirty (30) calendar days from the Receipt of Goods/Services or the Date of
Invoice, whichever occurs later. Invoices shall be forwarded to the attention of:
Manager of Public Works
The Corporation of the Municipality of Bayham,
56169 Heritage Line, P.O Box 160, Straffordville, Ontario N0J 1Y0
Telephone (519) 866-5521
11
FORM OF TENDER SECTION 1: BIDDER INFORMATION
QUOTATION SUBMITTED BY:
ADDRESS:
CITY:
POSTAL CODE:
SIGNATURE: TITLE:
NAME: (Please print or Type):
TELEPHONE NUMBER: FAX NUMBER:
HST REGISTRATION #
EMAIL ADDRESS:
DATE OF SUBMISSION:
1
FORM OF TENDER SECTION 2 - SCHEDULE OF ITEMS AND PRICES
I/We the undersigned agree to Supply and Apply Dust Control as required by and in compliance
with the terms, conditions and specifications noted in RFT 25-01.
Further to section 3.4 of RFT 25-01 for the purpose of this quote, the effective chlorides for dust
control purposes are considered to be magnesium and calcium chloride (minimum 18%) by
mass in the solution(s) being quoted.
i. 35% Calcium Chloride
1 Flake Equivalent Ton = 325.7 Gallons= 1480.7 Litres
1 Flake Metric Tonne = 359.03 Gallons = 1632 Litres
ii. Alternative
For products containing less than 35%, please state the respective combined
composition of calcium and magnesium chloride (minimum 18%) by mass in the
solution(s) being quote:
Effective Chloride Composites:
Total Effective Chloride Percentage %
For comparison purposes:
1 unit of 35% Calcium Chloride = unit(s) of Alternative Product
(Comparison Factor)
The Municipality reserves the exclusive right to determine the ratio of equivalency when
analyzing quoted prices based on previous experience, product reliability, field
performance, geographic conditions, and desired results.
Liquid Calcium Chloride 35% Solution
Description
Estimated Yearly
Quantity in Flake
Equivalent
Tonnes
Unit Price in
Flake
Equivalent
Tonnes
Total Tender
Supply and apply Liquid Calcium
Chloride 35% Solution on various roads
and locations in the Municipality of
Bayham
300
+HST
+HST
-OR-
2
Liquid Calcium/Magnesium Chloride 35% Solution
Description
Estimated Yearly
Quantity in Flake
Equivalent
Tonnes
Unit Price in
Flake
Equivalent
Tonnes
Total Tender
Supply and apply Liquid
Calcium/Magnesium Chloride 35%
Solution on various roads and locations
in the Municipality of Bayham
300
+HST
+HST
-OR-
Effective Chloride Composites
Description
Estimated Yearly
Quantity in Flake
Equivalent
Tonnes
Unit Price in
Flake
Equivalent
Tonnes
Total Tender
Supply and apply Effective Chloride
Composites on various roads and
locations in the Municipality of Bayham
300
+HST
+HST
NOTE: For clarity the ‘Unit Price in Flake Equivalent Tonnes’ will be utilized
to determine the low bid.
I/We offer at the Unit Price in Flake Equivalent Tonnes tendered price of
$ to supply and apply dust control pursuant to RFT 25-01 in the
Municipality of Bayham.
Signature of Bidder: Date: _
I/We have Authority to Bind the Corporation
1. Lowest or any quotation not necessarily accepted.
2. Each quote must be accompanied by an M.S.D.S. specifically listing:
a. Place of manufacture
b. Company of manufacture
The Corporation of the Municipality of Bayham
RFT 25-01 Supply & Apply Dust Control
To be completed and returned with tender.
List of Proposed Sub-Contractors
Sub-Trade Name of Proposed
Sub-Contractor
Address of
Sub-Contractor
The Corporation of the Municipality of
Bayham RFT 25-01 Supply & Apply Dust
Control
Tenderer's Experience in Similar Work
Year
Completed
Description of
Work
For Whom
Work Performed
Value
To be completed and returned with tender.
Plan of Subdivision File No. 34T-BA2501
1
NOTICE OF AN APPLICATION CONCERNING A PROPOSED DRAFT PLAN OF SUBDIVISION APPLICATION (APPROVAL AUTHORITY
COUNTY OF ELGIN, FILE NUMBER 34T-BA2501) AND ZONING BY-LAW AMENDMENT, IN THE MUNICIPALITY OF BAYHAM APPLICANT: COUNTRYSIDE COMMUNITIES INC. LOCATION: LOTS 22-30 EAST OF UNION STREET, LOTS 25-29 WEST OF JOHN STREET, LOTS 22-24 WEST OF SNOW STREET, LOT 20 NORTH OF CHESTNUT STREET, REGISTERED PLAN 54, VILLAGE OF VIENNA
TAKE NOTICE that the Municipality of Bayham has received a request from the County of Elgin (the approval authority for Plan of Subdivision approvals for the Municipality of Bayham) to provide
Notice of an Application for Draft Plan of Subdivision Application (File No. 34T-BA2501) under Section 51 of the Planning Act, R.S.O. 1990, c. P. 13, as amended, submitted by Strik Baldinelli Moniz Ltd. on behalf of Countryside Communities Inc.
THE PURPOSE OF THIS NOTICE is to inform the public of the nature of the Draft Plan of Subdivision and Zoning By-law Amendment proposal. A public meeting for the draft plan of subdivision is not required.
THE PURPOSE AND EFFECT of this Draft Plan of Subdivision will be to divide the Subject Lands into four semi-detached residential lots (Lots 1-4), eight single-detached residential lots (Lots 5-12) and one road-widening block (Lot 13). One proposed servicing easement is located along the rear lot lines of Lots 10-12 and the eastern lot line of Lot 12.
Proposed Lots 1-4 will front onto and have direct access along the existing Chestnut Street and Lots 5-12 will be accessed by a new cul-de-sac road that will connect to Chestnut Street. The residential lots will be serviced by municipal water and sanitary sewage disposal systems, including a new watermain and sanitary sewer connection to the existing municipal water and
sanitary sewage disposal systems.
The Subject Property is designated as ‘Residential’ in the Municipality of Bayham Official Plan and is Zoned ‘Village Residential (R1(h2))’ in the Municipality of Bayham Zoning By-law No. Z456-2003.
The applicant will be required to apply for and obtain Zoning By-law Amendment approval for site-specific exceptions and to remove the Holding Provision (h2) subject to entering into a subdivision
agreement between the applicant and the Municipality.
ANY PERSON may attend the (future) public meeting and/or make a written or verbal
representation in support of or in opposition to the proposed Draft Plan of Subdivision.
IF A PERSON OR PUBLIC BODY would otherwise have the ability to appeal the decision of Elgin County but does not make oral submissions at the public meeting, if one is held, or make written submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled to appeal the decision of Elgin County to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at the public meeting, if one is held, or make written submissions to Elgin County in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the
person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the decision of Elgin County in respect of the proposed plan of subdivision, you must make a written request to the County of Elgin, c/o Diana Morris, Senior Planner, at 519-631-1460 or dmorris@elgin.ca or visit the County website at https://www.elgincounty.ca. The County Office is located at 450 Sunset Drive, St. Thomas, ON,
N5R 5V1.
FOR ADDITIONAL INFORMATION about this matter, including information about preserving your appeal rights, contact the Municipal Office (contact information below) or Elgin County
(contact information above). The following reports are available for inspection at the Municipal office from Monday to Friday, between 8:30 A.M. and 4:30 P.M.:
• Planning Rationale Report prepared by Strik Baldinelli Moniz Ltd., dated January 17, 2025.
Plan of Subdivision File No. 34T-BA2501
2
• Archaeological Assessment, Stage 1 & 2 prepared by Lincoln Environmental Consulting Corporation, dated November 2021.
• Tree Preservation Plan prepared by Dan Weagant Landscape Architect, dated January
27, 2023.
• Transportation Impact Brief prepared by Strik Baldinelli Moniz, dated October 31, 2024.
• Servicing and Stormwater Management Feasibility Study prepared by Strik Baldinelli
Moniz, dated October 30, 2024.
Dated at the Municipality of Bayham this 3rd day of March 2025.
Village of Vienna
Margaret Underhill Planning Coordinator/Deputy Clerk
Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca
W: www.bayham.on.ca
ZBA-03/25 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z798-2025 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: UNDERHILL FARMS LTD., 55032 VIENNA LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z798-2025 on the 6th day of March 2025 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 27th
day of March, 2025 a notice of appeal setting out the objection to the By-law and the reasons in
support of the objection.
THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a
result of a surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed Severed
Lot is to be rezoned from ‘Agricultural (A1)’ Zone to ‘Rural Residential (RR)’ Zone. The proposed
Retained Lot is to be rezoned from ‘Agricultural (‘A1’)’ to ‘Special Agricultural (A2)’ Zone to prohibit
new dwellings. The subject lands are known as 55032 Vienna Line, north side and west of Brown
Road.
THE EFFECT of this By-law will be to recognize the residential nature of the newly created
residential lot and to prohibit new dwellings on the retained farm parcel in accordance with the
Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file
number E5-23 that was Conditionally Approved on October 23, 2024.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or
group. However, a notice of appeal may be filed in the name of an individual who is a member of
the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Land
Tribunal, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection by contacting the municipal office.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 7th DAY OF MARCH 2025.
NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca
COA-04/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM APPLICANT: PETER AND AGATHA HIEBERT LOCATION: 9215 & 9217 ALWARD STREET, STRAFFORDVILLE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (COA-04/25).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on March 20, 2025, at 6:45pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-
law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube
THE PURPOSE of this variance is to permit a Minimum Lot Area of 680.3 m2 for the proposed Retained Lot (Parcel ‘B’), whereas Section 10.3 of the Zoning By-law requires a Minimum Lot Area of 695.0 m2 for lots with semi-detached dwelling units where no public water or sanitary servicing is
available. The subject lands are located at 9215 / 9217 Alward Street, south side, south of Heritage Line in the village of Straffordville. THE EFFECT of this variance is to permit a reduced Minimum Lot Area of 680.3 m2 for the proposed Retained Lot (Parcel ‘B’) in order to clear the Consent Conditions of Approval for Elgin Land Division Committee file number E5-25 that was Conditionally Approved on January 22, 2025. One unit of the existing semi-detached dwelling will remain on the proposed Retained Lot and one unit on the proposed Severed lot. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 9:00 am on March 14, 2025, to be included in the Committee of Adjustment agenda.
IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 7th day of March 2025.
Village of Straffordville
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
CAO-05/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE
IN THE MUNICIPALITY OF BAYHAM APPLICANT: PETER DRIEDGER, ANNA SCHMITT, PETER & ELENA HIEBERT LOCATION: 9311 RICHMOND ROAD, RICHMOND
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed
Minor Variance (CAO-05/25).
AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on March 20, 2025, at 6:45 pm in the Municipal Council
Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel:
Bayham YouTube
THE PURPOSE of this variance is to grant relief from the following Zoning By-law regulations for the conversion of an existing shop building to a single-detached dwelling on the subject property located
at 9311 Richmond Road, west side, south of Heritage Line in the Hamlet of Richmond: 1) Section 9.7 to permit a Maximum Floor Area for Accessory uses of 170 square metres, whereas 75.0 square metres is required, and; 2) Section 9.8 to permit a Front Yard Depth of 6.1 metres; whereas 7.0 metres is required. THE EFFECT of this variance is to permit an existing building to be converted into a single detached
dwelling that is permitted in the Hamlet Residential (HR) Zone. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support
of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 9:00 am on May 14, 2025, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written
request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 10th day of March 2025.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884
E: munderhill@bayham.on.ca W: www.bayham.on.ca
Hamlet of Richmond
ZBA-09/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM APPLICANT: ISTVAN AGOSTON LOCATION: 54239 EDEN LINE, NORTH HALL
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-09/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 3, 2025 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-XX)’ Zone to permit the development of an additional accessory building on the subject property for the storage of personal recreational vehicles, and other personal belongings and items which requires relief from the following provisions:
• Section 9.5.1 to permit a Maximum Accessory Building Height of 6.7 metres, whereas 4.5 metres is required; and,
• Section 9.7 to permit an accumulative Maximum Floor Area for Accessory Buildings of 205 m2, whereas 75.0 m2 is required. The subject property is known as 54239 Eden Line, south side, and east of Culloden Road.
THE EFFECT of this By-law is to permit a new accessory building that exceeds the Maximum Height and accumulative Maximum Floor Area requirements for accessory buildings and structures for the storage of personal items.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Thursday, March 27, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 14th day of March 2025.
Hamlet of North Hall
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk
DATE: March 20, 2025
REPORT: DS-15/25 FILE NO. C-07 / D13.FEHR
Roll # 3401-000-005-07100 SUBJECT: Rezoning Application ZBA-04/25 Fehr
11010 Culloden Road
Draft Zoning By-law No. Z800-2025
BACKGROUND
Appointed Agent Mike Chromczak submitted a rezoning application on behalf of owners
Abraham and Anita Fehr to rezone a portion of their property at 11010 Culloden Road, east side
and north of Eden Line. The rezoning is required to satisfy a condition of consent for a lot
addition to lands known municipally as 54472 Eden Line.
The lands are designated as ‘Agriculture’ and portions of ‘Natural Heritage’ on Schedule ‘A1’
(Land Use) in the Bayham Official Plan. The northern portion of the lands are traversed by the
‘Hazard Lands’ overlay, which are associated with the ‘Natural Heritage’ designation, on
Schedule ‘A2’ (Constraints) of the Bayham Official Plan. No new development is proposed, nor
is the proposed Lot Addition impacted by these ‘Hazard Lands’. The lands, 11010 Culloden
Road, are zoned ‘Agricultural’ (A1) and the lands, 54472 Eden Line, are zoned ‘Agricultural (A1-
A)’, on Schedule ‘A1’ Map No. 1 of the Municipality of Bayham Zoning By-law Z456-2003.
The purpose of this By-law Amendment is to rezone the portion of the subject lands as a result
of a severance and lot addition, in Zoning By-law No. Z456-2003. The proposed severed lot is to
be rezoned from the ‘Agricultural (A1)’ Zone to Agricultural (A1-A)’ Zone to maintain the
agricultural use on lands over 40 hectares. The subject property is known as 11010 Culloden
Road, east side, and north of Eden Line.
The effect of this By-law will be to recognize the existing agricultural use of the combined lots in
accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land
Division Committee file number E92-24 that was Conditionally Approved on January 22, 2025.
The public meeting was held on March 6, 2025 with no signed in attendees and no written
public submissions.
DISCUSSION
Staff Report DS-86/24 regarding the Consent Application E92-24 with the planner’s
Staff Report DS-15/25 Fehr 2
memorandum, dated November 13, 2024, was presented and considered by Council on
November 21, 2024. The Elgin Land Division Committee granted the consent on January 22,
2025 including a condition to rezone the severed parcel.
Responding agencies include Southwestern Public Health and the Long Point Region
Conservation Authority providing the attached comments – both having no objection to the
zoning amendment.
Staff and planner concur the rezoning application meets the policies and recommend approval
to change the zoning on the severed parcel from Agricultural (A1) to Agricultural (A1-A) to
match the zoning of the lands with which it will be consolidated.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS:
1. Rezoning Application ZBA-04/24 Fehr
2. Southwestern Public Health correspondence, dated February 18, 2025
3. Long Point Region Conservation Authority correspondence, dated February 27, 2025
4. Draft Zoning By-law No. Z800-2025
RECOMMENDATION
THAT Report DS-15/25 regarding the Fehr rezoning application ZBA-04/25 be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
March 6, 2025 associated with this application, there were no attendees, no oral
presentations, no public written submissions and two agency submissions from the
Southwestern Public Health and Long Point Region Conservation Authority received
regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on lands located in Lot 6 Concession 9, specifically the severed
parcel from Agricultural (A1) to Agricultural (A1-A) to permit the addition of a parcel with
an area of 7.27 hectares to an existing lot as part of the clearing of consent conditions of
Elgin Land Division Committee file number E92-24;
AND THAT Zoning By-law No. Z800-2025 be presented to Council for enactment.
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator/Deputy Clerk Chief Administrative Officer
www.swpublichealth.ca
St. Thomas Site
Administrative Office
1230 Talbot Street
St. Thomas, ON
N5P 1G9
Woodstock Site
410 Buller Street
Woodstock, ON
N4S 4N2
February 18, 2025
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville ON N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
munderhill@bayham.on.ca
Dear; Margaret Underhill
RE: Notices of Public Meeting for Zoning Amendments ZBA-04/25 Fehr, ZBA-05/25 1830567 Ontario Inc.
and ZBA-06/25 Wood
This letter acknowledges receipt of the Notices of Public Meeting for Zoning Amendments ZBA-04/25
Fehr, ZBA-05/25 1830567 Ontario Inc. and ZBA-06/25 Wood March 6, 2025, with reference to the
above premises/property. Public Health reviews these applications using the best available
evidence regarding land use planning, zoning, and health protection.
A review of the application provides the following:
( ) 1. The application contains information that Public Health is not able to comment on.
( X ) 2. Public Health has no objection to the content of the application as it currently stands.
( ) 3. Public Health provides the attached letter for comments on the application.
Please note that items marked with an “X” are applicable to this application as it currently
stands. Should there be amendments to the application, please forward them to Public Health
for further assessment.
Sincerely,
Renee McVicar Robert Northcott
Public Health Inspector Health Promoter
Environmental Health Built Environment and Healthy Public Policy
JF, JL; am
Disclaimer:
These comments are provided by Southwestern Public Health (SWPH) at the request of the
municipality with the decision-making power over this land use planning/zoning
application. SWPH is not a decision maker on this application and its comments are made
solely with regard to SWPH’s role as a public body with an interest in the potential public health
impacts of this application and for no other purpose.
Municipality of Bayham February 27, 2025
56169 Heritage Line
Straffordville, ON
N0J 1Y0
Attention: Margaret Underhill
Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review the
application ZBA-04/25 and can provide the following comments based on LPRCA’s plan review
responsibilities for the Municipality of Bayham’s consideration.
It is staff’s understanding that the submitted application will cause the subject lands previously
added to and severed from to be re-zoned from A1 to A1-A to maintain its agricultural use while
now being over 40 hectares of land.
Delegated Responsibility from the Minister of Natural Resources, Chapter 5.2 of the Provincial
Policy Statement, 2024
Conservation Authorities have been delegated responsibilities from the Ministry of Natural
Resources to represent the provincial interests regarding natural hazards encompassed by
Chapter 5.2 of the Provincial Policy Statement, 2024 (PPS). The overall intent of Chapter 5.0 -
Protecting Public Health and Safety of the PPS is to reduce the potential public cost and/or risk to
Ontario’s residents from natural or human-made hazards. As such, “development shall be directed
away from areas of natural or human-made hazards where there is an unacceptable risk to public
health or safety or of property damage, and not create new or aggravate existing hazards.”
The application is subject to the following subsections of Chapter 5.2 of the Provincial Policy
Statement:
5.2.2 Development shall generally be directed, in accordance with guidance developed by the
Province (as amended from time to time), to areas outside of:
b) hazardous lands adjacent to river, stream and small inland lake systems which are
impacted by flooding hazards and/or erosion hazards; and
LPRCA staff can advise that the application is consistent with Section 5.2.2 b) of the Provincial
Policy Statement, 2024.
Permitting under Ontario Regulation 41/24
The subject lands are partially regulated by Long Point Region Conservation Authority under
Ontario Regulation 41/24. The regulation limit extends approximately 30 metres out from both
sides of the top of the banks of the two watercourses present on the subject lands. This includes
Little Jerry Creek to the North and Bartley Drain to the south. Permission from this office is
required prior to any development within the regulated area as defined in the Conservation
Authorities Act.
Development is defined as:
• the construction, reconstruction, erection or placing of a building or structure of any
kind,
• any change to a building or structure that would have the effect of altering the use or
potential use of the building or structure, increasing the size of the building or structure
or increasing the number of dwelling units in the building or structure,
• site grading, or
• the temporary or permanent placing, dumping or removal of any material, originating
on the site or elsewhere (Ontario Regulation 41/24)
Please feel free to reach out for any further questions related to this matter.
Braedan Ristine, Resource Planner
Long Point Region Conservation Authority
519-842-4242 | planning@lprca.on.ca
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z800-2025
FEHR
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 1 by changing the zoning symbol on a portion of the lands from
Agricultural (A1) Zone to Agricultural (A1-A) Zone, which lands are outlined in heavy solid lines and marked “A1-A” on Schedule “A” Map No. 1 to this By-law, which schedule is attached to and forms part of this By-law.
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 20TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF MARCH 2025.
MAYOR CLERK
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk
DATE: March 20, 2025
REPORT: DS-16/25 FILE NO. C-07 / D13.FROE
Roll # 3401-000-006-05302 SUBJECT: Rezoning Application ZBA-05/25 1830567 Ontario Inc.
55942 Maple Grove Line
Draft Zoning By-law No. Z801-2025
BACKGROUND
Appointed Agent Jesse Froese submitted a rezoning application on behalf of owner 1830567
Ontario Inc. to rezone their property at 55942 Maple Grove Line, north side and west of Plank
Road. The rezoning is required to satisfy a condition of consent.
The subject property is designated as ‘Agriculture’ as per Schedule ‘A1’ (Land Use) of the
Municipality of Bayham Official Plan and are currently zoned Agricultural (A1) on Schedule ‘A’
Map No. 6 of the Municipality of Bayham Zoning By-law No. Z456-2003.
The purpose of this By-law Amendment is to rezone two portions of the subject lands as a result
of a surplus farm dwelling severance, in Zoning By-law No. Z456-2003. The proposed Severed
Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-
45)’ Zone to permit a Minimum Lot Frontage of 13.4 metres. The proposed Retained Lot is to be
rezoned from the ‘Agricultural (A1)’ Zone to ‘Site-Specific Special Agricultural (A2-18)’ Zone to
prohibit new dwellings and permit a Minimum Lot Area of 9.3 hectares.
The effect of this By-law will be to recognize the residential nature of the newly created
residential lot and to prohibit new dwellings on the retained farm parcel in accordance with the
Official Plan, as part of the clearing of Consent Conditions No. 1 and 2 for Elgin Land Division
Committee file number E2-25 that was Conditionally Approved on January 22, 2025.
The public meeting was held on March 6, 2025 with one signed in attendee, Agent Jesse
Froese, and no written public submissions.
DISCUSSION
Staff Report DS-88/24 regarding the Consent Application E2-25 with the planner’s
memorandum, dated December 11, 2024, was presented and considered by Council on
December 19, 2024. The Elgin Land Division Committee granted the consent on January 22,
2025 including conditions to rezone the severed and retained parcels.
Staff Report DS-16/25 1830567 Ontario Inc 2
Responding agencies include Southwestern Public Health providing the attached comments,
having no objection to the zoning amendment.
Staff and planner concur the rezoning application meets the policies and recommend approval
to change the zoning on the severed parcel from Agricultural (A1) Zone to Site-specific Rural
Residential (RR-45) Zone to permit a minimum lot frontage of 13.4 metres and the retained
parcel from Agricultural (A1) Zone to Site-specific Special Agricultural (A2-18) Zone to prohibit
new dwellings and permit a minimum lot area of 9.3 hectares.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS:
1. Rezoning Application ZBA-05/25 1830567 Ontario Inc.
2. Southwestern Public Health correspondence, dated February 18, 2025
3. Draft Zoning By-law No. Z801-2025
RECOMMENDATION
THAT Report DS-16/25 regarding the 1830567 Ontario Inc. rezoning application ZBA-
05/25 be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
March 6, 2025 associated with this application, only the Appointed Agent attended and
there were no public oral presentations, no public written submissions and one agency
submission from the Southwestern Public Health received regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on lands located in Lot 19 Concession 8, specifically the severed
parcel from Agricultural (A1) Zone to Site-specific Rural Residential (RR-45) Zone to
recognize the residential nature of the new residential lot and from Agricultural (A1) Zone
to Site-specific Special Agricultural (A2-18) Zone to prohibit new dwellings on the
retained farm parcel in accordance with Official Plan policies for surplus farm dwelling
severances and as part of clearing consent conditions of Elgin Land Division Committee
file number E2-25;
AND THAT Zoning By-law No. Z801-2025 be presented to Council for enactment.
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator/Deputy Clerk Chief Administrative Officer
www.swpublichealth.ca
St. Thomas Site
Administrative Office
1230 Talbot Street
St. Thomas, ON
N5P 1G9
Woodstock Site
410 Buller Street
Woodstock, ON
N4S 4N2
February 18, 2025
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville ON N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
munderhill@bayham.on.ca
Dear; Margaret Underhill
RE: Notices of Public Meeting for Zoning Amendments ZBA-04/25 Fehr, ZBA-05/25 1830567 Ontario Inc.
and ZBA-06/25 Wood
This letter acknowledges receipt of the Notices of Public Meeting for Zoning Amendments ZBA-04/25
Fehr, ZBA-05/25 1830567 Ontario Inc. and ZBA-06/25 Wood March 6, 2025, with reference to the
above premises/property. Public Health reviews these applications using the best available
evidence regarding land use planning, zoning, and health protection.
A review of the application provides the following:
( ) 1. The application contains information that Public Health is not able to comment on.
( X ) 2. Public Health has no objection to the content of the application as it currently stands.
( ) 3. Public Health provides the attached letter for comments on the application.
Please note that items marked with an “X” are applicable to this application as it currently
stands. Should there be amendments to the application, please forward them to Public Health
for further assessment.
Sincerely,
Renee McVicar Robert Northcott
Public Health Inspector Health Promoter
Environmental Health Built Environment and Healthy Public Policy
JF, JL; am
Disclaimer:
These comments are provided by Southwestern Public Health (SWPH) at the request of the
municipality with the decision-making power over this land use planning/zoning
application. SWPH is not a decision maker on this application and its comments are made
solely with regard to SWPH’s role as a public body with an interest in the potential public health
impacts of this application and for no other purpose.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z801-2025
1830567 ONTARIO INC.
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Site-Specific Rural Residential (RR-45), which lands are outlined
in heavy solid lines and marked “RR-45” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending
Section 7.13 Exceptions – Rural Residential (RR2) Zone by adding the following clauses:
7.13.45.1 Defined Area
RR-45 as shown on Schedule A, Map 6 to this By-Law
7.13.45.2 Minimum Lot Frontage
Notwithstanding the provisions of Section 7.4 of this By-Law, the following shall apply:
Minimum Lot Frontage: 13.4 metres
3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Site Specific Special Agricultural (A2-18) Zone, which lands are outlined in heavy solid lines and marked “A2-18” on Schedule “A” Map No. 6 to this By-
law, which schedule is attached to and forms part of this By-law.
4) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending Section 6.12 Exceptions – Special Agricultural (A2) Zone by adding the following clauses:
6.12.18.1 Defined Area
A2-18 as shown on Schedule A, Map 6 to this By-Law
6.12.18.2 Minimum Lot Area
Notwithstanding the provisions of Section 6.4 of this By-Law, the following shall apply:
Minimum Lot Area: 9.3 hectares
1) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 20TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF MARCH 2025.
MAYOR CLERK
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk
DATE: March 20, 2025
REPORT: DS-17/25 FILE NO. C-07 / D13.WOOD
Roll # 3401-000-006-08500 SUBJECT: Rezoning Application ZBA-06/25 Wood
9837 Coyle Road
Draft Zoning By-law No. Z802-2025
BACKGROUND
Appointed Agent Jesse Froese submitted a rezoning application on behalf of owners Richard
and Karen Wood to rezone their property at 9837 Coyle Road, west side and north of Howey
Line. The rezoning is required to satisfy a condition of consent for a surplus farm dwelling.
The lands are designated as ‘Agriculture’, ‘Natural Heritage’ and ‘Natural Gas Reservoir’ on
Schedule A1: Land Use; and ‘Hazard Lands’ and ‘Significant Woodlands’ on Schedule A2:
Constraints, in the Municipality of Bayham Official Plan (Bayham OP). The lands are zoned
‘Agricultural (A1)’ and portions on the subject lands are within the ‘LPRCA Regulation Limit’ on
Schedule A, Map No. 6 in Zoning By-law No. Z456-2003.
The purpose of this By-law Amendment is to meet Municipal Condition 1 for the County of Elgin
E 88-24 Severance Application, and to facilitate the severance of Agricultural lands and rezone
the lands as follows:
‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-46)’ Zone for the
severed lands to be consistent with the resulting land use and Official Plan policies for
surplus farm dwellings and with relief from Section 7.4 to permit a Minimum Lot Frontage
of 41.5 metres, whereas 50.0 metres is required.
‘Agricultural (A1)’ Zone to ‘Special Agricultural (A2)’ Zone for the retained lands to be
consistent with the resulting land use and Official Plan policies for surplus farm dwellings
and prohibit new dwellings.
The effect of this By-law is to meet Municipal Condition 1 for Severance Application E 88-24 that
was conditionally approved on January 22, 2025 by the Elgin County Land Division Committee.
The public meeting was held on March 6, 2025 with one signed in attendee, Agent Jesse
Froese, and no written public submissions.
Staff Report DS-17/25 Wood 2
DISCUSSION
Staff Report DS-85/24 regarding the Consent Application E88-24 with the planner’s
memorandum, dated November 13, 2024, was presented and considered by Council on
November 21, 2024. The Elgin Land Division Committee granted the consent on January 22,
2025 including a condition to rezone both the severed and retained parcels.
Responding agencies include Southwestern Public Health and the Long Point Region
Conservation Authority providing the attached comments – both having no objection to the
zoning amendment.
Staff and planner concur the rezoning application meets the policies and recommend approval
to change the zoning on the severed parcel from Agricultural (A1) to Site-specific Rural
Residential (RR-46) Zone to permit a minimum lot frontage of 41.5 metres, whereas the
minimum requirement is 50 metres in the RR Zone, and change the zoning on the retained
parcel from Agricultural (A1) Zone to a Special Agricultural (A2) Zone to prohibit new dwellings.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS:
1. Rezoning Application ZBA-06/25 Wood
2. Southwestern Public Health correspondence, dated February 18, 2025
3. Long Point Region Conservation Authority correspondence, dated February 27, 2025
4. Draft Zoning By-law No. Z802-2025
RECOMMENDATION
THAT Report DS-17/25 regarding the Wood rezoning application ZBA-06/25 be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
March 6, 2025 associated with this application, only the Appointed Agent attended and
there were no public oral presentations and two agency submissions from the
Southwestern Public Health and Long Point Region Conservation Authority received
regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on lands located in Lots 24 and 25 Concession 8, specifically the
severed parcel from Agricultural (A1) Zone to Site-specific Rural Residential (RR-46)
Zone to recognize the residential nature of the new residential lot and from Agricultural
(A1) to Special Agricultural (A2) Zone to prohibit new dwellings on the retained farm
parcel in accordance with Official Plan policies for surplus farm dwelling severances and
as part of the clearing of consent conditions of Elgin Land Division Committee file
number E88-24;
AND THAT Zoning By-law No. Z802-2025 be presented to Council for enactment.
Staff Report DS-17/25 Wood 3
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator/Deputy Clerk Chief Administrative Officer
www.swpublichealth.ca
St. Thomas Site
Administrative Office
1230 Talbot Street
St. Thomas, ON
N5P 1G9
Woodstock Site
410 Buller Street
Woodstock, ON
N4S 4N2
February 18, 2025
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville ON N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
munderhill@bayham.on.ca
Dear; Margaret Underhill
RE: Notices of Public Meeting for Zoning Amendments ZBA-04/25 Fehr, ZBA-05/25 1830567 Ontario Inc.
and ZBA-06/25 Wood
This letter acknowledges receipt of the Notices of Public Meeting for Zoning Amendments ZBA-04/25
Fehr, ZBA-05/25 1830567 Ontario Inc. and ZBA-06/25 Wood March 6, 2025, with reference to the
above premises/property. Public Health reviews these applications using the best available
evidence regarding land use planning, zoning, and health protection.
A review of the application provides the following:
( ) 1. The application contains information that Public Health is not able to comment on.
( X ) 2. Public Health has no objection to the content of the application as it currently stands.
( ) 3. Public Health provides the attached letter for comments on the application.
Please note that items marked with an “X” are applicable to this application as it currently
stands. Should there be amendments to the application, please forward them to Public Health
for further assessment.
Sincerely,
Renee McVicar Robert Northcott
Public Health Inspector Health Promoter
Environmental Health Built Environment and Healthy Public Policy
JF, JL; am
Disclaimer:
These comments are provided by Southwestern Public Health (SWPH) at the request of the
municipality with the decision-making power over this land use planning/zoning
application. SWPH is not a decision maker on this application and its comments are made
solely with regard to SWPH’s role as a public body with an interest in the potential public health
impacts of this application and for no other purpose.
Municipality of Bayham February 27, 2025
56169 Heritage Line
Straffordville, ON
N0J 1Y0
Attention: Margaret Underhill
Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review the
application ZBA-06/25 and can provide the following comments based on LPRCA’s plan review
responsibilities for the Municipality of Bayham’s consideration.
It is staff’s understanding that the submitted application will allow for zoning changes to a
severed and retained lot that was previously subject to a surplus farm dwelling severance where
the retained lands will be re-zoned to A2 to prohibit new dwellings.
Delegated Responsibility from the Minister of Natural Resources, Chapter 5.2 of the Provincial
Policy Statement, 2024
Conservation Authorities have been delegated responsibilities from the Ministry of Natural
Resources to represent the provincial interests regarding natural hazards encompassed by
Chapter 5.2 of the Provincial Policy Statement, 2024 (PPS). The overall intent of Chapter 5.0 -
Protecting Public Health and Safety of the PPS is to reduce the potential public cost and/or risk to
Ontario’s residents from natural or human-made hazards. As such, “development shall be directed
away from areas of natural or human-made hazards where there is an unacceptable risk to public
health or safety or of property damage, and not create new or aggravate existing hazards.”
The application is subject to the following subsections of Chapter 5.2 of the Provincial Policy
Statement:
5.2.2 Development shall generally be directed, in accordance with guidance developed by the
Province (as amended from time to time), to areas outside of:
b) hazardous lands adjacent to river, stream and small inland lake systems which are
impacted by flooding hazards and/or erosion hazards; and
LPRCA staff can advise that the application is consistent with Section 5.2.2 b) of the Provincial
Policy Statement, 2024.
Permitting under Ontario Regulation 41/24
The subject lands within both the severed and retained lots are largely regulated by Long Point
Region Conservation Authority under Ontario Regulation 41/24. Permission from this office is
required prior to any development within the regulated area as defined in the Conservation
Authorities Act.
Development is defined as:
• the construction, reconstruction, erection or placing of a building or structure of any
kind,
• any change to a building or structure that would have the effect of altering the use or
potential use of the building or structure, increasing the size of the building or structure
or increasing the number of dwelling units in the building or structure,
• site grading, or
• the temporary or permanent placing, dumping or removal of any material, originating
on the site or elsewhere (Ontario Regulation 41/24)
Please feel free to reach out for any further questions related to this matter.
Braedan Ristine, Resource Planner
Long Point Region Conservation Authority
519-842-4242 | planning@lprca.on.ca
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z802-2025
WOOD
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”
Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Site-Specific Rural Residential (RR-46), which lands are outlined in heavy solid lines and marked “RR-46” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exceptions – Rural Residential (RR2) Zone by adding the following clauses:
7.13.46.1 Defined Area
RR-46 as shown on Schedule A, Map 6 to this By-Law
7.13.46.2 Minimum Lot Frontage
Notwithstanding the provisions of Section 7.4 of this By-Law, the following shall apply:
Minimum Lot Frontage: 41.5 metres
3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”
Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Special Agricultural (A2) Zone, which lands are outlined in heavy solid lines and marked “A2” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law.
THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 20TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF MARCH 2025.
MAYOR CLERK
Town of Bradford West Gwillimbury
100 Dissette St., Unit 7&8
P.O. Box 100, Bradford, Ontario, L3Z 2A7
Telephone: 905-775-5366
Fax: 905-775-0153
www.townofbwg.com
March 12, 2025 VIA EMAIL
The Hon. Doug Ford
Legislative Building
Queen's Park
Toronto ON M7A 1A1
premier@ontario.ca
Dear Premier Ford
Re: Motion to Request Landlord Tenant Reforms
At its Regular Meeting of Council held on Tuesday, March 4, 2025, the Town of
Bradford West Gwillimbury Council approved the following resolution:
Resolution 2025-79
Moved: Councillor Giordano
Seconded: Councillor Dykie
WHEREAS Ontario has expanded the accessory dwelling unit (ADU) framework to
address the housing supply crisis, which includes the need to balance the interests of
both tenants and small-scale landlords;
WHEREAS small-scale landlords may face financial strain when tenants withhold rent in
bad faith, and delayed dispute resolution systems can result in undue hardship for
landlords, while also affecting tenants’ security and well-being;
WHEREAS it is crucial to support the development of legal ADUs and secondary rentals
while ensuring tenants’ rights are respected and upheld;
WHEREAS proposed reforms could include:
• Accelerating dispute resolution for ADUs and secondary rentals at the Landlord
and Tenant Board (LTB) within 30 days, ensuring fairness for both tenants and
landlords
• Introducing mediation services to resolve disputes quickly and amicably, reducing
reliance on lengthy hearings
• Providing both landlords and tenants with enhanced tools for clear
communication, such as standardized rental agreements and better screening
practices
www.townofbwg.com Page 2 of 2
• Strengthening protections for tenants against unfair eviction while enforcing
stricter penalties for tenants withholding rent in bad faith
• Ensuring law enforcement access to properties only under appropriate
circumstances, respecting tenants’ rights while supporting landlords in the
resolution of unpaid rent issues
• Establishing a hardship relief fund for landlords impacted by unpaid rent, while
ensuring tenants are also supported in cases of financial distress
• Offering free or low-cost legal assistance to both landlords and tenants to
navigate disputes fairly.
NOW THEREFORE BE IT RESOLVED that the Town of Bradford West Gwillimbury
Council requests the provincial government to look at ways to implement these balanced
reforms that protect both small-scale landlords and tenants, ensuring fairness in the
rental market; and
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to Premier
Doug Ford, our local Member of Provincial Parliament, President of the Association of
Municipalities of Ontario, Minister of Municipal Affairs and Housing, Attorney General,
and all Ontario municipalities to support the creation of balanced protections for both
landlords and tenants
CARRIED.
Thank you for your consideration of this request.
Regards,
Tara Reynolds
Clerk, Town of Bradford West Gwillimbury
(905) 775-5366 Ext 1104
treynolds@townofbwg.com
CC: President of Association of Municipalities of Ontario, Robin Jones -
resolutions@amo.on.ca
Hon. Paul Calandra, Minister of Municipal Affairs and Housing-
minister.mah@ontario.ca
Hon. Doug Downey, Attorney General - attorneygeneral@ontario.ca
All Ontario Municipalities
If you require this information in an accessible format, please call 1-800-372-1102 extension 2097.
The Regional Municipality of Durham
Corporate Services Department – Legislative Services
Division
605 Rossland Rd. E. Level 1
PO Box 623 Whitby, ON L1N 6A3 Canada
905-668-7711 1-800-372-1102
durham.ca
Alexander Harras M.P.A. Director of Legislative Services & Regional Clerk
Sent Via Email
February 28, 2025
The Honourable Arif Virani
Minister of Justice
House of Commons
Ottawa, ON K1A 0A6
Dear Minister Virani:
RE: Motion regarding Protecting Canadian Values: Ban the Nazi Swastika in Canada, Our File: C00
Council of the Region of Durham, at its meeting held on February 26,
2025, adopted the following recommendations of the Committee of the
Whole, as amended:
“Whereas in recent years, Nazi iconography has surfaced with
alarming frequency in the public sphere, used by an increasing
number of groups and individuals to promote hate and instill fear
within Canadian society; and
Whereas since the atrocities of WWII, the Nazi swastika, also known
as the hakenkreuze, has become universally synonymous with
systematic violence, terror and hate. Its growing presence in our
country poses a threat to every single Canadian citizen, undermining
the core values of equality, diversity, and inclusion that define our
nation, and
Whereas eighteen countries have already taken action to ban these
symbols, it is imperative that Canada follow suit;
Therefore be it resolved, that Durham Region Council supports B’Nai
Brith’s call to the Government of Canada to pass legislation banning,
with exceptions for certain educational and artistic purposes, the
public display of Nazi symbols and iconography, including the Nazi
swastika (hakenkreuze). Specifically, demanding that the Government
of Canada immediately:
1. Ban the Nazi swastika (hakenkreuze)
2. Ban all Nazi symbols and iconography
Durham Region Council agrees that the people of Canada are
counting on the federal government to ensure a future free from hate,
where every Canadian is protected, valued, and respected; and
That a copy of this motion is sent to all Canadian Municipalities.”
Alexander Harras
Alexander Harras, M.P.A. Director of Legislative Services & Regional Clerk AH/tf
c: B’nai Brith Canada
All Canadian Municipalities
THE CORPORATION OF THE CITY OF SARNIA
Office of the City Clerk
255 Christina St N
Sarnia ON N7T 7N2
519-332-0330 clerks@sarnia.ca www.sarnia.ca
March 6, 2025
The Right Honourable Justin Trudeau, P.C., M.P.
Prime Minister of Canada
Office of the Prime Minister
80 Wellington Street
Ottawa, ON K1A 0A2
Justin.trudeau@parl.gc.ca
Re: Carbon Tax
Dear Prime Minister,
At the meeting of Sarnia City Council held on March 3, 2025, the following
resolution was adopted:
That given the advent of the US tariffs and the economic impact on Canadians it
is even more critical at this time to petition our own Federal liberal government
to put a stop the 20 percent increase to the carbon tax scheduled to be
implemented April 1, 2025. The vast majority of Canadians do not support the
carbon tax, and the timing could not be worse for the impact to our citizens; and
That the resolution be forwarded to the Prime Minister, his Cabinet, Leaders of
Opposition, our MP, and All Ontario Municipalities.
Your consideration of this matter is respectfully requested.
Yours sincerely,
Amy Burkhart
City Clerk
Cc: Cabinet Ministers
The Honourable Pierre Poilievre, M.P.
The Honourable Marilyn Gladu, M.P.
All Ontario Municipalities
Municipality of Chatham-Kent Corporate Services
Municipal Governance 315 King Street West, P.O. Box 640
Chatham ON N7M 5KB
March 7, 2025
The Right Honourable Justin Trudeau
Prime Minister of Canada Via email: pm@pm.gc.ca
The Honourable Doug Ford
Premier of Ontario
Via Email: premier@ontario.ca
Re: Impacts of Tariffs
Please be advised the Council of the Municipality of Chatham-Kent, at its special meeting
held on March 6, 2025, supported the following resolution regarding the above noted matter:
Whereas Canada is facing an unfair trade war based on tariffs from the Trump
administration;
And Whereas tariffs have the prospect of negatively impacting our citizens, businesses, and
community organizations;
And Whereas Chatham-Kent Council is ready and prepared to stand up for our businesses
and citizens, and to support Team Canada in this fight;
And Whereas the approaches taken to respond to tariffs need to consider all potential
impacts of the decision, including unintended consequences;
And Whereas Council strenuously objects to the ongoing attempts to undermine Canadian
sovereignty by the Trump Administration;
And Whereas Council encourages the Federal government to continue work toward
negotiations on ending this Trade War;
Therefore, Chatham-Kent Municipal Council directs administration to continue its work to
address the impacts of this trade war, to immediately work on the following list of actions,
and to work on any other matters that could be relevant to address the impact of these
unfair tariffs:
1. Administration continue its work on addressing tariff impacts, including the review of:
a. Approaches taken by other municipalities to ensure Chatham-Kent is adopting
best practices;
b. Supply chains for major purchases and products that may be impacted by tariffs;
2
c. Legal options for adjusting contracts and procurement processes to reduce
Chatham-Kent exposure to tariffs;
d. Employment and support services for citizens whose jobs may be impacted by
tariffs;
e. Opportunities to advance major projects to assist in economic stimulus;
2. Economic Development continue to:
a. Connect with local businesses to understand impacts that tariffs are having;
b. Enhance existing Buy Local campaigns to help support local businesses and
provide citizens with information about their purchasing decisions;
c. Be prepared to assist businesses with accessing senior government programs
that may become available.
3. Administration be directed to support upper levels of government's “Team Canada”
approach, including participating in municipal association work, and preparing advocacy
to senior levels of government to address any barriers Chatham-Kent faces, and to
advance the needs of our local companies;
4. Administration continue to update the www.Chatham-Kent.ca/TariffSupport webpage
to keep citizens updated on the impacts of tariffs and relief programs that become
available;
5. Administration report to the Mayor and Council regarding any opportunities for
political collaboration between Chatham-Kent and other municipalities, municipal
associations and cross-border initiatives;
6. Administration return to Council for any necessary funding requests and with updates
on progress on each of the items in this motion.
7. Administration be directed to send a letter to the Federal and Provincial Governments
to consider all means to decrease costs to Canadians.
8. Administration be directed to share this resolution with local MP’s, MPP’s, AMO, FCM,
ROMA, OBCM, Border Mayor Alliance and all Ontario Municipalities.
Sincerely,
Judy Smith, CMO
Director Municipal Governance/Clerk
T: 705-752-2740
E: municipality@eastferris.ca
25 Taillefer Road, Corbeil, ON. P0H 1K0
eastferris.ca
REGULAR COUNCIL MEETING
HELD
March 11th, 2025
2025-76
Moved by Councillor Trahan
Seconded by Councillor Kelly
WHEREAS Canada and the United States have a shared history of friendship, respect and
neighbourly relations;
AND WHEREAS Canada is a sovereign nation with a peaceful history of self-governance dating
to its Confederation in 1867;
AND WHEREAS the Canadian identity is marked by a deep-rooted pride in its heritage and
culture founded by French and British settlement, enriched by Indigenous culture and traditions
and by more than a century and a half of multi-cultural immigration;
AND WHEREAS Canada has significant global standing, consistently supporting its allies,
including the United States, in global conflicts such as two world wars, and wars in Korea and
Afghanistan; and in international coalitions and in being consistently recognized as among the
top countries in the world for quality of life;
AND WHEREAS newly elected President Donald Trump has suggested that with the use of
economic force such as tariffs, Canada should become the 51st state of the United States;
AND WHEREAS President Trump, has now imposed tariffs on imports from Canada that will
have a significant detrimental impact on the economic stability in both countries;
AND WHEREAS federal and provincial leaders are encouraging Canadians to buy Canadian, at
the same time as it seeks to remove inter-provincial trade barriers within Canada;
AND WHEREAS municipalities have significant purchasing power through capital and
infrastructure programs and can assist in the effort to combat tariffs and support Canadian
businesses by their procurement of Canadian products and services;
AND WHEREAS municipalities have traditionally been prevented by trade agreements and
legislation from giving preference to the purchase of Canadian products and services;
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of East Ferris
categorically rejects any efforts by President Trump or any others to undermine the sovereignty
of Canada, and we stand united with our provincial and federal leaders for a Canada that
remains strong, free, independent, and characterized by peace, order, and good government;
T: 705-752-2740
E: municipality@eastferris.ca
25 Taillefer Road, Corbeil, ON. P0H 1K0
eastferris.ca
AND FURTHERMORE that Council endorses the federal and provincial call to action to buy
Canadian and therefore remove any impediments to municipalities preferring to engage
Canadian companies for products and services when appropriate and feasible;
AND FURTHERMORE that Council encourages the provincial and federal governments to
remove trade barriers between provinces in support of Canadian businesses;
AND FURTHERMORE that the CAO be directed to prepare a report detailing a temporary
purchasing policy that integrates and addresses these concerns;
AND FURTHERMORE that this resolution be forwarded to Prime Minister Justin Trudeau,
Ontario Premier Doug Ford, Nipissing-Timiskaming MP Anthony Rota, Nipissing MPP Vic
Fedeli, the Association of Municipalities of Ontario, the Rural Ontario Municipal Association,
Ontario Good Roads Association, Federation of Northern Ontario Municipalities, the Federation
of Canadian Municipalities and all Ontario municipalities.
Carried Mayor Rochefort
CERTIFIED to be a true copy of
Resolution No. 2025-76 passed by the
Council of the Municipality of East Ferris
on the 11th day of March, 2025.
Kari Hanselman, Dipl. M.A.
Clerk
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 1 -
LONG POINT REGION CONSERVATION AUTHORITY Board of Directors Meeting Minutes of February 5, 2025 Approved March 7, 2025
Members in attendance: Dave Beres, Chair Town of Tillsonburg Doug Brunton, Vice-Chair Norfolk County
Shelley Ann Bentley Haldimand County Robert Chambers County of Brant Michael Columbus Norfolk County Tom Masschaele Norfolk County
Jim Palmer Township of Norwich Chris Van Paassen Norfolk County Rainey Weisler Municipality of Bayham/Township of Malahide Regrets:
Peter Ypma Township of South-West Oxford Staff in attendance: Judy Maxwell, General Manager
Aaron LeDuc, Manager of Corporate Services Leigh-Anne Mauthe, Manager of Watershed Services Saifur Rahman, Manager of Engineering and Infrastructure Jessica King, Social Media and Marketing Associate Nicole Sullivan, HR Coordinator/Executive Assistant
1. Welcome and Call to Order The Chair called the meeting to order at 6:30 p.m., Wednesday, February 5, 2025. 2. Additional Agenda Items There were no additional agenda items. 3. Approval of the Agenda A-17/25
Moved by J. Palmer Seconded by S. Bentley THAT the LPRCA Board of Directors approves the agenda as circulated. Carried 4. Declaration of Conflicts of Interest None were declared.
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 2 -
5. Minutes of the Previous Meeting a) Board of Directors Meeting of January 8, 2025 A-18/25
Moved by R. Weisler Seconded by C. Van Paassen THAT the minutes of the LPRCA Board of Directors Meeting held January 8, 2025 be
adopted as circulated. Carried 6. Business Arising a) Letter to Honourable Graydon Smith Re: Extensions to Minister’s Direction
Mike Columbus asked the Chair, Dave Beres, if there was any discussion at the ROMA conference about the Minister’s Direction. Dave Beres replied that there was no opportunity to bring the issue forward. Judy Maxwell informed the Board that during a Conservation Ontario General Manager’s
meeting it was made clear at ROMA that Minister Graydon had no plans on changing his direction. Robert Chambers echoed this sentiment. A-19/25
Moved by T. Masschaele Seconded by S. Bentley THAT the Letter outlined in the Board of Directors agenda of February 5, 2025 be received
as information. Carried 7. Review of Committee Minutes a) Lee Brown Marsh Management Committee, August 20, 2024 A-20/25 Moved by M. Columbus Seconded by D. Brunton THAT the minutes of the Lee Brown Marsh Management Committee meeting held August 20,
2024 be adopted as circulated. Carried 8. Correspondence
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 3 -
There was no correspondence to discuss. 9. Development Applications a) Section 28 Regulations Approved Permits (L. Mauthe)
A-21/25 Moved by S. Bentley Seconded by R. Weisler
THAT the LPRCA Board of Directors receives the staff approved Section 28 Regulation Approved Permits report dated January 29, 2025 as information Carried b) 2024 Permit Application Turnaround Times (L. Mauthe)
Leigh-Anne Mauthe presented the report. Dave Beres asked Leigh-Anne Mauthe if the Authority received many complaints about the turnaround times last year. Leigh-Anne Mauthe replied that there were only a few that occurred during a Resource Planner vacancy. A-22/25 Moved by M. Columbus Seconded by J. Palmer
THAT the LPRCA Board of Directors receives the 2024 Permit Application Turnaround Times Report as information. Carried 10. New Business
a) General Manager’s Report (J. Maxwell) Judy Maxwell presented the report. There were no questions. A-23/25 Moved by T. Masschaele Seconded by R. Weisler
THAT the LPRCA Board of Directors receives the General Manager’s Report for January 2025 as information. Carried
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 4 -
b) Service Recognition Program (J. Maxwell) Judy Maxwell presented the Service Recognition Report. There were no questions. A-24/25 Moved by J. Palmer Seconded by R. Chambers THAT the LPRCA Board of Directors receives the Service Recognition Report as
information. Carried c) Timber Tender Results – McKonkey Tract (J. Maxwell) Judy Maxwell presented the McKonkey Tract report. Mike Columbus asked staff what the budget for forestry was in 2025. Judy Maxwell informed the Board that the budget for 2025 is $310,000.
A-25/25 Moved by S. Bentley Seconded by M. Columbus
THAT the LPRCA Board of Directors receives the Timber Tender report for the McKonkey Tract Block 1 and Block 2 as information. Carried d) LPRCA Riverine Flood Hydrology Study Update RFP (S. Rahman)
Saifur Rahman presented the Flood Hydrology Study report. Dave Beres asked if Water’s Edge Environmental Solutions were the highest ranked based on the decision matrix. Saifur Rahman informed the Board that Water’s Edge were the highest ranked. A-26/25 Moved by M. Columbus Seconded by J.Palmer
THAT the LPRCA Board of Directors approve retaining Water’s Edge Environmental Solutions Team Ltd. for engineering services to update the hydrology model for the LPRCA watershed at a cost of $49,985.00 exclusive of HST. Carried The closed session began at 6:48 p.m. 11. Closed Meeting
A-27/25 Moved by T. Masschaele
FULL AUTHORITY COMMITTEE MEMBERS Shelley Ann Bentley, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Tom Masschaele, Jim Palmer, Chris Van Paassen, Rainey Weisler, Peter Ypma - 5 -
Seconded by C. Van Paassen THAT the LPRCA Board of Directors does now enter into a closed session to discuss:
• A Litigation or potential litigation, including matters before administrative tribunals (e.g. Local Planning Appeal Tribunal), affecting the Authority. Carried
The Board reconvened in open session at 6:51 p.m. The closed meeting minutes of the Board of Directors Meeting of January 8, 2025 was
approved in closed session. Next meeting: March 7, 2025, Board of Directors, Annual General Meeting
Adjournment The Chair adjourned the meeting at 6:51 p.m.
Dave Beres Judy Maxwell Chair General Manager/Secretary-Treasurer
/ns
T:GO Inter-Community Transit will cease operations The Town of Tillsonburg confirmed Monday that inter-community bus service from Tillsonburg to area municipalities--including Ingersoll and Woodstock--will cease effective April 1, 2025 due to
a lack of funding. The decision was made at Council’s February 24 Regular Council meeting. T:GO routes within the Town of Tillsonburg are not affected by the change and will continue.
To date, operational costs for Inter-Community Transit have been funded by a provincial Community Transit Grant.
“The idea of an inter-community transit service originated amongst the members of the South Central Ontario Region (SCOR) in 2020,” says Mayor Deb Gilvesy. “Tillsonburg took on a
facilitation role at that time in terms of applying for and receiving the provincial grant, but it was intended to be a collaborative initiative.” It was hoped that with provincial seed money, inter-community transit ridership would grow and the service would become financially viable over time. That has not been the case. “The Community Transit Grant was originally set to end in 2023 but was extended to 2025 due to COVID-19,” explains Landon Chan, the Town’s transit coordinator. “Town staff developed
several options to amend the routes in an effort to retain the service but there has been no financial buy-in from our County neighbours.”
“The province’s funding priorities have shifted somewhat,” adds Mayor Gilvesy. “While the Ontario Transit Investment Fund is active, it has a funding pool of $5 million for all rural areas across Ontario. The grant also requires municipalities to work with other stakeholders and
partners in teams in order to apply. It’s not a project Tillsonburg can take on alone.” While the loss of T:GO’s inter-community transit will be felt in the community, Gilvesy notes that Town is continuing to look at transit options. The Town has already applied to the Rural Transit Solutions Fund – Planning and Design fund. If this application is approved, Tillsonburg could look at designing a new transit solution. Tickets for the T:GO inter-community transit service will be sold until March 31. Unsold/unused tickets can be returned to the Tillsonburg Customer Service Centre (10 Lisgar Ave.) for a full refund.
-30-
2
CONTACT:
Landon Chan, Transit Coordinator Town of Tillsonburg lchan@tillsonburg.ca
FROM THE
COUNCIL
CHAMBERS
MARCH 11, 2025
COUNCIL MEETING
Shaping the Future: Aylmer
Library Relocation Consultation
On January 28, 2025, Elgin County Council
endorsed, in principle, relocating the Aylmer Library
to the East Elgin Community Complex (EECC).
On March 11, 2025, County Council directed staff to
proceed with a consultation process, which will
include a public survey via the County’s
engagement website, Engage Elgin. Additionally, a
public meeting will be held at the EECC in late April
or early May, and a suggestion box will be available
at various public locations for three weeks.
Follow Elgin County’s social media to stay informed
about the consultation process. The results will be
shared with both Councils and the public by May
2025 to guide next steps.
Planning for the Future: Elgin County
Growth Forecast Update
Elgin County is updating its population and employment forecasts to
account for growth related to the Volkswagen EV battery plant in St.
Thomas and other regional development. Key findings from the
contracted firm, Hemson Consulting, include:
Population expected to reach 141,600 by 2051, an
increase of 9,500.
Most growth will occur in Central Elgin and Aylmer.
A deficiency of land has been identified in Aylmer.
Central Elgin also faces a deficit and an expansion
of the Norman-Lyndale settlement is being
considered.
County Council directed staff to incorporate the
updated population and employment forecasts into
the Official Plan and present these changes to
County Council prior to the submission to the Ministry
of Municipal Affairs and Housing.
As the redevelopment nears completion, the
Committee is shifting from fundraising to governance
and oversight. They will guide the use of funds,
ensuring proper allocation and reviewing any
necessary adjustments.
The Committee will meet twice a year and will
disband once all funds are used or by December
2026. County Council approved the updated Terms
of Reference for the Committee’s new mandate.
After five years of dedicated effort, the Terrace Lodge
Redevelopment Fundraising Committee has successfully reached
its goal of raising $492,682 to enhance the new Terrace Lodge
Long-Term Care Home with "The Comforts of Home" for residents.
Terrace Lodge Fundraising
Milestone: Moving to the Next Phase
Elgin County Council Approves 2025
Budget: Focusing on Infrastructure,
Growth, and Prosperity
Elgin County Council has greenlit the 2025 Business Plan and
Budget, which includes a $49.8 million tax levy. This decision
leads to a property tax increase of 1.49%, equating to increase
of approximately $24.56 for a median-assessed home.
Key Budget Highlights:
$3.5M investment in reconstructing Fingal Line at
Port Talbot Hill (Dutton Dunwich)
Completion of Terrace Lodge redevelopment for
improved long-term care services
Upgrades to processes and information systems
for better transparency
Elgin County is committed to a sustainable, thriving
future. To read the full Business Plan & Budget, please
visit: EngageElgin.ca/2025BusinessPlanBudget.
MARCH 25, 2025
Next Council Meeting:
9:00 AM
Stay Connected With Us:
elgincounty.ca
@ElginCounty
@ElginCountyTourism
@ElginCounty
March 14, 2025
Thomas Thayer, CAO Municipality of Bayham
56169 Heritage Line, PO Box 160 Straffordville ON N0J 1Y0 Email: tthayer@bayham.on.ca
Attention: Mr. Thayer Dear Members of Council, Residents, and Ratepayers, The Long Point Region Conservation Authority held our Annual General Meeting on Friday March 7,
2025 and I am pleased to inform you the Authority had another successful year in 2024.
The Annual Report highlights the activities of the Authority for the year 2024. The Authority issued 198 planning permits, consulted on 84 municipal applications, and participated in 14 pre-consultations. We surveyed six of our forest tracts (544 acres) to identify species at risk, and invasive control was completed on 1,146 acres of land. We funded two erosion control projects and
1,504 acres of cover crops on landowners’ properties, and planted 44,727 trees throughout the watershed.
The Vittoria Dam Class Environmental Assessment was completed and the preferred alternative will
be implemented over a number of years. The Authority completed and updated six corporate plans including the 2024 – 2027 Strategic plan and the following plans in compliance with Ontario Regulation 686/21: Conservation Lands Strategy, Watershed-based Resource Management Strategy, Water Control Infrastructure Asset Management Plan, Water Control Infrastructure Operation Plan, and Ice Management Plan. Our Flood Forecasting & Warning team issued 11 flood messages over seven events in partnership with our municipal emergency management teams.
Financially, the Authority ended 2024 in a positive financial position. The 2024 LPRCA financial statements, audited by MNP LLP of London, and a copy of our 2024 Annual Report highlighting the programs, services, and accomplishments the Authority achieved in 2024 are attached. On behalf of the Long Point Region Conservation Authority Board of Directors, I would like to thank
you for your continued support of the Authority. Yours truly,
Judy Maxwell, CPA, CGA General Manager/Secretary-Treasurer CC. Meagan Elliott, Clerk Attachment 1: 2024 Annual Report Attachment 2: 2024 LPRCA financial statements Hard copy sent by mail
Annual Report 2024
Long Point Region
Conservation Authority
Message from the Chair & General Manager............... 3
Memorial Forest........................................................ 4
In Memoriam..............................................................5
Protecting Life & Property..........................................6
Flood Forecasting & Warning
Source Water Protection
Vittoria Dam
Strategic Plans
Planning & Regulations
Enhancing Watershed Health......................................9
Stewards of the Land
Invasive Species Control
Forest Management & Land Holdings
Water Quality Monitoring
Connecting People to Nature.....................................13
Backhouse Historic Site
Education Programming
Conservation Areas
Community Relations
Children’s Fishing Derbies
Return of the War of 1812 Re-enactment
Leighton & Betty Brown Scholarship
Conservation Stewardship Award
Meet the Authority.....................................................17
Facts & Figures.........................................................19Table of Contents2
On behalf of the Board of Directors and staff, we are pleased to present this year's
Annual Report, highlighting the progress and achievements of the Authority
throughout 2024. Our continued commitment to protecting people and optimizing
the health of the natural environment is essential in serving the residents of the
watershed and delivering on our mission.
The Authority approved six key strategic documents in 2024, which will guide the
organization’s direction and decision-making to ensure organizational efficiency and
effectiveness. The Watershed-based Resource Management and Conservation Land
Strategies identify the Authority’s goals for resource management and management
of Authority properties. The 2024-2027 Strategic Plan refresh reaffirmed our
mission. The Water Control Infrastructure Operational Plan and the Water Control
Infrastructure Asset Management Plan will guide the Authority’s operational and
infrastructure renewal decisions for the 13 water control structures throughout the
watershed.
In 2024, planning staff issued 198 permits, the Flood Forecasting and Warning team
issued 11 messages over 7 events, 44,727 trees were planted, 1,504 acres of cover
crops were planted, 1,146 acres of land were treated for invasive species across 15
properties, and our conservation area campgrounds brought in 455 seasonal campers
and 8,465 overnight stays.
The Authority made important progress throughout 2024 through the completion of
corporate plans/studies and the delivery of programs and services. These
achievements could not have been accomplished without the commitment of staff
and the support of the Board of Directors.
We extend our sincere appreciation and thanks to everyone that contributed to
another successful year.
Message from the Chair & General Manager
Robert Chambers
Chair, LPRCA Board of Directors
Judy Maxwell
General Manager, LPRCA
3
Memorial Forest Dedication Service
The Memorial Forest is a forest located within Backus Heritage
Conservation Area meant to act as a living tribute to loved ones
in a unique and environmentally nurturing way. A service is
held annually on the third Sunday in September where donors
and families are invited to remember their loved ones in the
form of creating new life by expanding the forest each year in
their memory. In 2024, we honoured 142 loved ones in the
presence of 130 guests. LPRCA Chair, Robert Chambers, took
to the podium alongside Pastor Rev. Ted Smith to deliver the
service. Throughout the event, Brenda Atkinson performed a
series of musical performances.
4
In Memoriam
Stewart Patterson
Betty Chanyi
It is with sorrow that LPRCA notes the
passing of Stewart Patterson, Board of
Directors member who served with
LPRCA for six years, representing
Haldimand County. Stew was heavily
involved in his community being a
member of the Jarvis Lions Club among a
variety of other organizations. He had a
great passion for bettering his community
and the environment. He was an honored
member of the LPRCA family and will be
greatly missed.
It is with sadness that LPRCA notes the
passing of Betty Chanyi. Betty served on
LPRCA’s Backus Museum Committee for
nine years and on LPRCA’s Board of
Directors as a member representing
Norfolk County for four years. Betty was
heavily involved in the community as she
immersed herself in a multitude of local
groups in the Port Rowan area. Betty was
a great supporter of LPRCA and will be
dearly missed.
5
Protecting Life & Property
In accordance with the Clean Water Act of 2006,
LPRCA works alongside Grand River CA, Catfish
Creek CA, Kettle Creek CA and stake-holders,
forming the Lake Erie Source Protection Region.
Each authority has its own source protection plan
that includes policies aimed to protect existing
and future sources of municipal drinking water.
The Long Point Source Protection Plan has been
in effect since 2015 and aims to protect sources
of drinking water from contamination and
overuse. In accordance with Ontario Regulation
287/07 s.52, Long Point Region Source
Protection Authority provides annual progress
reports that report on the implementation status of
significant drinking water threats within the region. The report
is submitted to the Ministry of the Environment, Conservation
and Parks.
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Conservation
Source Water Protection
Flood Forecasting & Warning
LPRCA’s Flood Forecasting
and Warning team works on
rotation 24/7/365 to fulfill
conversation authorities’
core mandate of protecting
people and property from
natural hazards. The team
monitors both lake and
riverine conditions across the watershed and delivers flood-related messages to the
public for storm events. During storm events, there is coordination with municipal
emergency response staff. In addition, the messages are also relayed to LPRCA’s
corporate website and posted to all LPRCA social media channels. In 2024, the Long
Point Region Watershed experienced a total of seven flood-related events with staff
issuing 11 messages during the events. LPRCA also has a low-water response team
that monitors levels by measuring precipitation, stream flow and groundwater levels.
There were no advisories issued in 2024.
20232024
Water Conditions Statements
Flood Watches
Flood Warnings
5
2
1
6
2
3
6
Vittoria Dam - Conservation Ontario
Class Environmental Assessment
Update of Corporate Strategic Plans
A Conservation Ontario Class Environmental
Assessment on Vittoria Dam, initiated in 2023
following a Dam Safety Review completed in 2015,
is now complete. The Notice of Project Completion
was issued on August 26, 2024 and outlined the
preferred alternative of slowly decommissioning
the flow controls over a number of years. This
process includes the removal of all available
operational dam elements related to flow control
including stop logs and gains, and the low-level
sluice gate bypass system. Mitigating remobilization
of sediment, providing time for flora and fauna to
adjust, and protecting native Brook Trout is of
utmost importance during this process. The next
step is to develop a detailed plan and design to
implement the decommissioning.
In 2024, LPRCA completed the required plans
in accordance to Ontario Regulation 686/21:
Mandatory Programs and Services made under
the Conservation Authorities Act, along with a
refresh of the LPRCA Strategic Plan. The plans
will provide the Authority with a high-level
framework that guides, manages and informs
future decision-making.
The plans are as follows:
• Conservation Land Strategy;
• Watershed-based Resource Management Strategy;
• Water Control Infrastructure Asset Management Plan;
• Water Control Infrastructure Operational Plan;
• Ice Management Plan; and
• LPRCA Strategic Plan Refresh 2024-2027.
7
Planning & Regulations
The Ontario Regulation 178/06: Development,
Interference with Wetlands and Alterations to
Shorelines and Watercourses under the
Conservation Authorities Act, legislation was
revoked and the new Ontario Regulation
41/24: Prohibited Activities, Exemptions and
Permits took effect on April 1, 2024. The new
legislation, Ontario Regulation 41/24:
Prohibited Activities, Exemptions and Permits,
is used to regulate development in floodplains
and hazardous areas within our watershed.
Some changes are highlighted below:
▪A number of development activities are
exempt from requiring a permit and
many are minor in nature and have size
and/or location restrictions in order to
be exempt;
▪The regulated area around Provincially Significant Wetlands is reduced from
120 metres to 30 metres; and
▪The Minister of Natural Resources has increased authority for permit decisions
for issuing or denying a permit.
20232024
Permit Applications Issued
Municipal Applications
Reviewed and Comments
Provided
Formal Pre-consultation
Meetings
245
117
32
198
84
14
In 2024, LPRCA issued 198 permits with an average turnaround time for minor
applications taking 5.2 calendar days and major applications taking 8.3 calendar days.
8
Enhancing Watershed Health
Stewards of the Land
LPRCA’s landowner services are designed
to help residents make the most out of
their land by helping preserve and
enhance the health of it. Services
include:
• Cover crops;
• Tree planting;
• Restoration services;
▪Pit & mound forest restoration
▪Wetland enhancement/protection
▪Tall grass prairie planting
▪Riparian buffer zone installation
▪Species at risk protection
• Erosion control plans; and
• Rural water quality programs.
These best management practices benefit
the watershed’s health by filtering water
to limit nutrient runoff, restoring the
natural hydrology of the land, supporting
biodiversity and more.
Through Forest Canada’s 50 Million Program and Ontario Power Generation’s
Regional Biodiversity Program, LPRCA facilitated the planting of 44,727 trees
throughout the watershed in 2024. LPRCA also planted 1,504 acres of cover crops in
partnership with 19 agricultural producers in 2024. ALUS Norfolk coordinated
funding from Environment and Climate Change Canada’s Integrated Conservation
Action Plan (ECCC/ICAP) to execute the cover crop planting. Staff designed two
erosion control projects with funding from ECCC/ICAP and Canada-Ontario
Agreement funding from the Ministry of Agriculture, Food, and Agribusiness
coordinated by Kettle Creek Conservation Authority.
9
Invasive Species Control
In the summer of 2024, LPRCA expanded
the Hemlock Woolly Adelgid (HWA)
monitoring program initially established
by the Invasive Species Centre, Natural
Resources Canada and the Canadian Food
Inspection Agency. The program monitors
HWA using environmental DNA (eDNA).
Forestry staff have installed eDNA traps in
the Jacques Tract and Hay Creek
Conservation Area. Staff have also
inventoried and/or treated four properties
across the watershed that are or could be
affected by HWA.
LPRCA and Ontario Woodlot Association
partnered to inventory and treat the
Jacques Tract to help in developing an
HWA management guide for land
managers across the province.
With the support and funding from
Environment and Climate Change
Canada, forestry staff continue to survey
and treat new forest tracts and conduct
re-treatment spraying for invasive
species. Throughout the year, 1,146 acres
of land across 15 properties were treated
for invasive species, with 718 acres
receiving their first treatment.
Staff will continue to monitor for new
and emerging invasive species that
threaten the LPRCA watershed.
10
Forest Management & Land Holdings
To ensure the Authority continues its legacy of well managed forests, LPRCA uses
good forestry practices that focus on ecologically sustainable forest management with
emphasis on social, economic and ecological values.
LPRCA owns over 11,000 acres of land, which includes:
• 90 forest tracts;
• Over 7,500 acres of managed forests tracts;
• 1,145 acres of protected and classified natural heritage woodlands; and
• 800 acres of uplands and marsh.
An ecologist was hired to ecologically survey 544 acres of land over six forest tracts
to identify Species at Risk and Species of Concern. As per the Endangered Species
Act, this is done to aid in the protection of these species and to promote habitat
through upcoming harvesting operations. Using good forestry practices, certified tree
markers marked trees for harvest. As a result, in 2024, the Authority issued and
awarded two tenders.
11
Water Quality Monitoring
Electrofishing with Norfolk County
As a mandatory program and service, the Ministry of the Environment, Conservation
and Parks (MECP) oversees the Provincial (Stream) Water Quality Monitoring
Network (PWQMN) and the Provincial Ground Monitoring Network (PGMN), LPRCA
monitors surface and ground water quality throughout the Long Point Region
Watershed. Samples are collected throughout the year and sent for testing for
parameters such as chloride, nutrients and metals. In 2024, samples for PWQMN
were collected eight times at ten different locations. Samples for PGMN are collected
annually and are drawn from 11 sampling wells. The information collected by
analyzing these samples are added to a provincial dataset and the results are on the
MECP website.
LPRCA also monitors the region’s stream health by collecting samples using the
protocol under the Ontario Benthos Bio-monitoring Network (OBBN). Samples are
collected slightly different to monitor stream health, instead of taking a water sample
and analyzing that, we collect the living things within the water itself. LPRCA
gathered benthic invertebrate samples from 12 different sites around the watershed
and sent the identification information to OBBN once the invertebrates were sorted.
Staff also worked with Norfolk County staff, with funding from the Department of
Fisheries and Oceans, to classify seven unrated drains. This is done by identifying
different fish species (through the practice of electrofishing), identifying different
plant species and assessing flows within the watercourses.
Water Qualityy Monitoring
Electroofishing with NPGMN well sample collection
12
Connecting People to Nature
Backhouse Historic Site
Education Programming
The Backhouse Historic Site welcomed
visitors this summer to enjoy the historic
village. An estimated 2,100 visitors made
the journey to visit the site. The village
was staffed with interpreters that
facilitated programming such as
tinsmithing, period demonstrations of
school lessons, dressing and laundry, wool
carding and spinning, and period
appropriate games/crafts. Daily guided
tours of the Mill took place when the
village was open. At the Community Hall,
the Weaver’s from the Norfolk Fibre Arts
Guild set up shop and gave spinning
demonstrations for visitors to enjoy.
Interactive heritage and outdoor
education programming saw a significant
increase in the number of students
registered in the 2024 school year.
Contracts with two local school boards and
an increase of out-of-contract classes
brought in over 3,500 students who
participated in education programming at
Backus Heritage Conservation Area,
nearly doubling the number of students
from the previous year.
Two new program options were developed
to expand the age range of students that
can participate in programming. The
programs include, Dominion in Canada,
designed for grade 8 students and the
Backus Benthic Study, designed for
grades 9-12.
Historic Site Interpreter at
Cherry Valley School House
Backh
13
Conservation Areas
Community Relations
2024 was an exciting and fun year full of
partnerships and community outreach.
LPRCA hosted the Scouts of Port Dover at
our Wetland Trail located in Backus
Heritage CA to teach them how to properly
plant trees. In June, LPRCA, alongside St.
Clair Region CA, attended Tillsonburg
Turtle Fest as information vendors. In
partnership with Rogers TV, LPRCA
collaborated with Ranger Em on her show,
Learning With Ranger Em, showcasing the
uniqueness of the Long Point Region.
LPRCA staff attended the Elgin Children’s
Water Festival and the Carolinian Forest
Festival with neighbouring Conservation
Authorities, Kettle Creek CA, Catfish CA and Upper Thames CA. The Authority also
collaborated with local newspapers and landowners to showcase landowner
stewardship projects in the watershed.
The 2024 season welcomed 8,465 overnight
campers and 455 seasonal campers across LPRCA’s
five campgrounds. LPRCA education/heritage staff
brought the educational workshops, Turtle Talk
and History on Wheels, to all five campgrounds for
campers to enjoy.
Backus Heritage CA, Norfolk CA and Waterford
North CA all received washroom upgrades. The
water access at Haldimand CA was improved, the
well head was repaired and the park received
drainage upgrades.
Park staff started on the prep work for a monarch
habitat restoration site at Norfolk CA in partnership
with the Canadian Wildlife Federation with funding
from Environment and Climate Change Canada.
Haldimand CA Drainage Project
Monarch Restoration Habitat Site Prep
Thames CA. The Authority also
Filming with Ranger Em for Rogers TV
14
Children’s Fishing Derbies
Return of the War of 1812 Re-Enactment
The 2024 Deer Creek Children’s Fishing
Derby (Kids, Cops & Canadian Fishing
Days) was a great success with a turnout
of 100 participants! This annual event is
one that brings the community together
to have fun in the outdoors.
After a 4 year hiatus, the War of 1812 Re-enactment
returned and took place September 6-8, 2024. The
40th anniversary of the annual event was a large
success, with over 400 visitors in attendance. The
event included 155 re-enactors, two battle
re-enactments, period demonstrations and
shopping at Sutlers row. Tea for Three, a musical
trio, added to the 19th century ambiance with their
time period appropriate musical performances.
Dolly’s Sandwiches, a food vendor, made sure the
re-enactors and visitors were full of delicious food.
The Port Rowan South Walsingham Heritage
Association took up shop in the Cherry Valley
School House to further educate visitors. Overall,
the return of the event was a great success.
15
Leighton & Betty Brown Scholarship
Conservation Stewardship Award
Since 2007, the Lee Brown Marsh
Management Committee and
LPRCA have been awarding the
Leighton & Betty Brown
scholarship to deserving watershed
students that are pursuing a degree
in an environmental or natural
resources field at a post-secondary
level. In 2024, Jared McPherson
was awarded with a $1,000
scholarship to help him in his
studies of Geography at the
University of Ottawa. The scholarship recognizes graduating high school students
who demonstrate a passion for the environment and have achieved academic
excellence. The scholarship was established to honour Leighton, former LPRCA
employee, and Betty, Leighton’s wife, who both made significant contributions to
waterfowl management.
Brian Woolley is an active member in the
community as Director of Woodhouse Township
on the Norfolk Soil & Crop Improvement
Association Board of Directors, an active
participant in the Haldimand-Norfolk
Beekeepers’ Association and an upcoming Board
member for the Norfolk Federation of
Agriculture. Brian actively participates in
environmentally responsible farm management
practices on his property to mitigate erosion and
improve soil health, amongst many other
projects/hobbies, like beekeeping.
Brian’s lifelong passion and dedication for the
conservation of natural resources is the reason he
was selected as the recipient of the Conservation
Stewardship award for 2024. Thank you and
congratulations Brian!
16
Meet the Authority
Judy Maxwell
Aaron Le Duc
Leigh-Anne Mauthe
Lorrie Minshall
Saifur Rahman
General Manager/Secretary-Treasurer
Manager of Corporate Services
Manager of Watershed Services
Project Manager, Watershed Services
Manager of Engineering & Infrastructure
Kim Brown
Paige Burke
Greg Butcher
Bob Dewdney
Evan Forbes
Paul Gagnon
Alex Huber
Brock Hussey
Isabel Johnson
Amanda Kaye
Ryan Kindt
Jessica King
Marsh Manager
Accounting Clerk
Grounds Maintenance
Marsh Operations Labourer
Superintendent of CAs
Lands & Waters Supervisor
Receptionist
Lands & Waters Technician
Resource Planner
Accounting Clerk
Workshop Technician
Marketing & Social Media Associate
Dana McLachlan
Barry Norman
Sarah Pointer
David Proracki
Chris Reinhart
Braedan Ristine
Darell Rohrer
Frank Schram
Jeffery Smithson
Nicole Sullivan
Debbie Thain
Alanna Yungblut
Executive Assistant
Workshop Operations Labourer
Curator
Water Resources Analyst
Forestry Technician
Resource Planner
Workshop Operations Labourer
Workshop Supervisor
Workshop Operations Labourer
HR Associate/Receptionist
Supervisor of Forestry
Heritage Programmer
As a special-purpose environmental body, LPRCA works in partnership with our eight
member municipalities, the provincial and federal governments, and the community
to protect, restore and manage the natural heritage in the Long Point Region
Watershed. The watershed is 2,782 km² with 255 km of Lake Erie Shoreline and a
population of approximately 100,000. LPRCA owns approximately 11,000 acres of
land, 13 water-control structures and operates five campgrounds and various parkettes
within the watershed.
As well as our many seasonal staff and summer students.
2024 LPRCA Staff
Staff Christmas Tree Decorating 2024
17
Farewell, Dana!
Dana McLachlan started her journey at
LPRCA in 2007 and served as the
Executive Assistant for nearly 18 years.
She is a true testament to what a loyal and
hardworking employee looks like. She was
someone you could always count on for a
helping hand. Her kindness and bubbly
personality filled the LPRCA team with a
sense of joy and unity that will always hold
a special place in our hearts. The LPRCA
team wishes her nothing but happiness and
a sense of fulfillment in her retirement.
Thank you for your service Dana, enjoy
your retirement!
2024 Board of Directors
Chair
Robert Chambers
Vice Chair
Dave Beres
Directors
Shelly Ann Bentley
Doug Brunton
Michael Columbus
Tom Masschaele
Chris Van Paassen
Jim Palmer
Stewart Patterson
Rainey Weisler
Peter Ypma
Haldimand County
Norfolk County
Norfolk County
Norfolk County
Norfolk County
Township of Norwich
Haldimand County
Municipality of Bayahm/
Township of Malahide
Township of South-West
Oxford
Heather Smith,Chair
Betty Chanyi, Past Chair
Daves Beres
Michael Columbus
Dene Elligson
Tom Masschaele
Julie Stone
Madaline Wilson
Backus Museum Committee
Tom Haskett, Chair
Doug Brunton
Larry Chanda
Michael Columbus
Lou Kociuk
Lee Brown Marsh
Management Committee
18
Facts & Figures
Financial Highlights
2024 Expenditures
Planning and Watershed Services 1,130,016$ 21%
Backus Heritage CA 308,323$ 6%
Maintenance Operations Services 900,671$ 15%
Forestry Services 398,958$ 7%
Conservation Parks 1,499,324$ 26%
Corporate Services 1,368,009$ 25%
Total 5,605,301$100%
2024 Revenue
Municipal Levy - Operating 2,145,963$ 33%
Municipal Levy - Capital 216,424$ 2%
Provincial Funding 35,229$ 1%
Fees 3,542,876$ 56%
Forestry Sales 505,027$ 8%
Total 6,445,519$100%
Use of 2024 Operating Levy
Corporate Services 958,646$ 36%
Planning and Watershed Services 536,509$ 29%
Backus Heritage CA 5,582$ 5%
Maintenance Operations Services 645,226$ 30%
Total 2,145,963$100%
Share of 2024 Operating Levy
Haldimand County $308,299 14%
Norfolk County $1,102,752 51%
Oxford County $469,365 22%
Brant County $152,855 7%
Bayham Municipality $97,190 5%
Malahide Township $15,502 1%
Total $2,145,963 100%
19
Thank You to our Municipal Partners
Municipality of Bayham | County of Brant | Haldimand County
Town of Tillsonburg | Township of Malahide | Norfolk County
Township of Norwich | Township of South-West Oxford
Member of the
Conservation Ontario Network
4 Elm Street, Tillsonburg, ON N4G 0C4
519-842-4242 | 1-888-231-5408
conservation@lprca.on.ca
www.lprca.on.ca
@lpr_ca
@LongPointConservation
@longpointca
@lprca
LONG POINT REGION CONSERVATION
AUTHORITY
Financial Statements
December 31, 2024
LONG POINT REGION CONSERVATION AUTHORITY
INDEX TO THE FINANCIAL STATEMENTS
DECEMBER 31, 2024
Page(s)
Management Report 1
Independent Auditor’s Report 2 – 3
Statement of Financial Position 4
Statement of Operations and Change in Accumulated Surplus 5
Statement of Changes in Net Financial Assets 6
Statement of Cash Flows 7
Notes to the Financial Statements 8 – 19
Schedule 1 – Schedule of Deferred Revenue 20
Schedule 2 – Schedule of Tangible Capital Assets 21
Schedule 3 – Schedule of Internally Restricted Reserves 22
Schedule 4 – Schedule of Externally Restricted Reserves 23
Schedule 5 – Schedule of Segmented Reporting 24 – 25
Page 1
MANAGEMENT REPORT
Management’s Responsibility for the Financial Statements
The accompanying financial statements are the responsibility of the management of Long Point
Region Conservation Authority and have been prepared by management in accordance with
Canadian public sector accounting standards. Management is also responsible for the notes to the
financial statements, schedules and the integrity and objectivity of these financial statements. The
preparation of financial statements involves the use of estimates based on management’s
judgment to which management has determined such amounts on a reasonable basis in order to
ensure that the financial statements and any other supplementary information presented are
consistent with that in the financial statements.
The Authority is also responsible to maintain a system of internal accounting and administrative
controls that are designed to provide reasonable assurance that the financial information is
relevant, reliable, available on a timely basis, and accurate, and that the transactions are properly
authorized and that the Authority’s assets are properly accounted for and adequately safeguarded.
The Board of Directors are responsible for ensuring that management fulfills its responsibilities for
financial reporting and internal control. The Board reviews internal financial statements on a
quarterly basis with management, as well as with the external auditors to satisfy itself that each
party is properly discharging its responsibilities with respect to internal controls and financial
reporting. The external auditors MNP LLP have full and free access to financial information and
the Board of Directors prior to the approval of the financial statements.
The financial statements have been examined by MNP LLP, the external auditors of the Authority.
The responsibility of the external auditors is to conduct an independent examination in accordance
with Canadian generally accepted auditing standards, and to express their opinion on whether the
financial statements are fairly presented in all material respects in accordance with Canadian
public sector accounting standards.
______________________________
Dave Beres
Chairman of the Board
______________________________
Judy Maxwell, CPA, CGA
General Manager, Secretary/Treasurer
Tillsonburg, Canada
March 7, 2025
T: 519.679.8550 F: 519.679.1812Suite 700, 255 Queens Avenue, London ON, N6A 5R8
MNP LLP
MNP.ca
LLP - London - 255 Queens Avenue
Independent Auditor's Report
To the Board of Directors of Long Point Region Conservation Authority:
Opinion
We have audited the financial statements of Long Point Region Conservation Authority (the "Authority"), which
comprise the statement of financial position as at December 31, 2024, and the statements of operations and change
in accumulated surplus, changes in net financial assets and cash flows for the year then ended, and notes to the
financial statements, including a summary of significant accounting policies.
In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of
the Authority as at December 31, 2024, and the results of its operations, changes in its net financial assets and its
cash flows for the year then ended in accordance with Canadian public sector accounting standards.
Basis for Opinion
We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities
under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements
section of our report. We are independent of the Authority in accordance with the ethical requirements that are
relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in
accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and
appropriate to provide a basis for our opinion.
Responsibilities of Management and Those Charged with Governance for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in accordance with
Canadian public sector accounting standards, and for such internal control as management determines is necessary
to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or
error.
In preparing the financial statements, management is responsible for assessing the Authority’s ability to continue as a
going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of
accounting unless management either intends to liquidate the Authority or to cease operations, or has no realistic
alternative but to do so.
Those charged with governance are responsible for overseeing the Authority’s financial reporting process.
Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion.
Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with
Canadian generally accepted auditing standards will always detect a material misstatement when it exists.
Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they
could reasonably be expected to influence the economic decisions of users taken on the basis of these financial
statements.
As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional
judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or
error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is
sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material
misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion,
forgery, intentional omissions, misrepresentations, or the override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the Authority’s internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates
and related disclosures made by management.
Conclude on the appropriateness of management's use of the going concern basis of accounting and, based
on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that
may cast significant doubt on the Authority’s ability to continue as a going concern. If we conclude that a
material uncertainty exists, we are required to draw attention in our auditor's report to the related
disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our
conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future
events or conditions may cause the Authority to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the financial statements, including the disclosures,
and whether the financial statements represent the underlying transactions and events in a manner that
achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and
timing of the audit and significant audit findings, including any significant deficiencies in internal control that we
identify during our audit.
London, Ontario
Chartered Professional Accountants
March 7, 2025 Licensed Public Accountants
255 Queens Ave, Suite 700, London, Ontario, N6A 5R8
T: 519.679.8550 F: 519.679.1812 MNP.ca
LONG POINT REGION CONSERVATION AUTHORITY
Page 4
STATEMENT OF FINANCIAL POSITION
AS AT DECEMBER 31, 2024
2024 2023
Financial Assets
Cash (note 4) $ 2,865,947 $ 4,059,009
Investments (note 5) 10,420,467 8,429,577
Accounts receivable (note 12) 162,954 388,631
Accrued receivable (note 12) 46,941 13,575
Other assets (note 12) 127,479 75,824
13,623,788 12,966,616
Financial Liabilities
Accounts payable and accrued liabilities (note 12) 349,044 356,288
Deferred revenue (schedule 1) 1,027,817 879,128
1,376,861 1,235,416
Net financial assets 12,246,927 11,731,200
Non-Financial Assets
Tangible capital assets (schedule 2) 8,387,688 8,063,197
Net assets $ 20,634,615 $ 19,794,397
Commitment (note7)
Contingent liabilities (note 9)
Accumulated Surplus
Accumulated surplus - internally restricted (schedule 3) 6,249,829 5,743,696
Accumulated surplus - externally restricted (schedule 4) 5,997,098 5,987,504
Accumulated surplus - tangible capital assets 8,387,688 8,063,197
Total accumulated surplus $ 20,634,615 $ 19,794,397
On behalf of the Board of Directors:
Dave Beres
Chair, Board of Directors
_______________________
Chris Van Paassen
Chair, Audit and Finance Committee
_______________________________
LONG POINT REGION CONSERVATION AUTHORITY
Page 5
STATEMENT OF OPERATIONS AND CHANGE IN ACCUMULATED SURPLUS
FOR THE YEAR ENDED DECEMBER 31, 2024
Budget Actual Actual
2024 2024 2023
(note 6)
Revenues
Municipal levies:
General $2,145,963 $2,145,963 $2,099,510
Special 248,940 216,424 150,000
Government grants:
Provincial 35,229 35,229 35,229
Corporate services (note 8)281,200 406,347 372,551
Planning and watershed services 322,730 501,757 532,681
Forestry services 526,985 505,027 499,788
Backus Heritage conservation area 168,179 148,542 213,802
Conservation parks 1,955,100 2,152,252 2,044,566
Maintenance operations services 636,017 333,978 359,381
Gain on disposal of tangible
capital assets --11,271
Total Revenues 6,320,343 6,445,519 6,318,779
Expenditures
Corporate services 1,376,698 1,368,009 1,305,091
Planning and watershed services 926,451 1,130,016 1,092,552
Forestry services 485,960 398,958 412,513
Backus Heritage conservation area 307,756 308,323 317,138
Conservation parks 1,667,787 1,499,324 1,410,308
Maintenance operations services 1,103,616 900,671 778,254
Total expenditures 5,868,268 5,605,301 5,315,856
Annual Surplus $452,075 $840,218 $1,002,923
Accumulated surplus, beginning of the
year 19,794,397 19,794,397 18,791,474
Accumulated surplus, end of the year $20,246,472 $20,634,615 $19,794,397
LONG POINT REGION CONSERVATION AUTHORITY
Page 6
STATEMENT OF CHANGES IN NET FINANCIAL ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2024
Budget Actual Actual
2024 2024 2023
(note6)
Annual Surplus $452,075 $840,218 $1,002,923
Acquisition of tangible capital assets (696,340)(645,031)(416,841)
Gain on disposal of tangible capital assets --(11,271)
Proceeds on disposal of tangible capital assets --20,890
Amortization of tangible capital assets -320,540 282,719
Change in net financial assets (244,265)515,727 878,420
Net financial assets, beginning of year 11,731,200 11,731,200 10,852,780
Net financial assets, end of year $11,486,935 $12,246,927 $11,731,200
LONG POINT REGION CONSERVATION AUTHORITY
Page 7
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED DECEMBER 31, 2024
2024 2023
Cash Flows from Operating Activities
Operating activities:
Annual Surplus $840,218 $1,002,923
Items not affecting cash:
Amortization of tangible capital assets 320,540 282,719
Gain on disposal of tangible capital assets -(11,271)
1,160,758 1,274,371
Change in non-cash working capital:
Accounts receivable 225,677 (186,022)
Accrued receivable (33,366)61,162
Other receivables (51,655)43,239
Accounts payable and accrued liabilities (7,244)139,371
Deferred revenue 148,689 114,367
1,442,859 1,446,488
Investing activities:
Acquisition of tangible capital assets (645,031)(416,841)
Change in investments (1,990,890) (1,226,323)
Proceeds on disposal of tangible capital assets - 20,890
(2,635,921) (1,622,274)
Change in cash (1,193,062)(175,786)
Cash, beginning of year 4,059,009 4,234,795
Cash, end of year $2,865,947 $4,059,009
LONG POINT REGION CONSERVATION AUTHORITY
Page 8
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
1. Purpose of the Organization
Long Point Region Conservation Authority (the “Authority”) is a special purpose environmental
body established under the Conservation Authorities Act of Ontario and works with member
municipalities, other stakeholders, and undertakes programing to protect, restore and manage
the natural resources and features in the Long Point Region Watershed.
2. Significant Accounting Policies
The financial statements of Long Point Region Conservation Authority are the representation of
management, prepared in accordance with Canadian public sector accounting standards for local
governments as recommended by the Public Sector Accounting Board (PSAB) of the Chartered
Professional Accountants of Canada. The policies that are considered to be particularly
significant are as follows:
[a] Revenue Recognition
The Authority follows the deferral method of accounting for contributions and government
transfers. Restricted contributions and government transfers are deferred and are recognized as
revenues in the year in which the related expenses are incurred or services performed.
Unrestricted contributions and government transfers are recognized as revenues in the period in
which events giving rise to the revenue occur, provided that the transactions are authorized, any
eligibility criteria have been met, and a reasonable estimate can be made of the amount to be
received.
General grants and levies are recognized in the period they pertain to.
Corporate services, Planning and watershed services, Forestry services, Backus Heritage site,
Conservation parks and Maintenance operations services are recognized as the related expenses
are incurred and the services are provided.
Interest and investment income is recognized on the accrual basis as it is earned.
[b] Accrual Accounting
Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis
of accounting recognizes revenues as they become available and measurable; expenditures are
recognized as they are incurred and measurable as a result of receipt of goods or services and
the creation of a legal obligation to pay.
LONG POINT REGION CONSERVATION AUTHORITY
Page 9
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
2. Significant Accounting Policies (continued from previous page)
[c] Internal Transactions
All inter-departmental revenues and expenditures have been eliminated for these financial
statements.
[d] Investments
All of the investments are carried at amortized cost using the effective interest rate method. The
Board of Directors has the intention to hold investments until maturity.
[e] Reserve Fund Balances
Internally restricted reserves are those with restrictions imposed by the Board of Directors in order
to ensure funds are available for financial relief in the event of a significant loss of revenues or
other financial emergency for which there is no other source of funding available. Internally
restricted funds are as follows:
(i) The Education Centre Maintenance Fund for the maintenance of the Backus Conservation
Education Centre.
(ii) The OPG Forest Corridor Fund for the long-term monitoring of forest areas.
(iii) The Memorial Woodlot fund for the donations to the Memorial Woodlot Fund and cost to
Memorial Woodlot Fund at Backus.
(iv) The Lee Brown Waterfowl M.A. Capital Replacement Fund for the capital replacements of
Lee Brown Waterfowl M.A.
(v) The Capital Levy fund for capital additions, replacements or improvements within the
authority.
(vi) The Dam Fund is for maintenance and capital upgrades to the Authority owned flood
control structures.
(vii) The Administration Office Fund is for the future acquisition of office space that meets the
organization’s needs.
(viii) The Strategic Investments in Operation/Capital Fund is for investment in operations and
capital alignment with the organization’s strategic plan.
(ix) The Motor Pool Reserve is for the Operations/Capital replacement of the Authority’s Motor
Pool fleet and equipment.
(x) The User Fee Reserve is for the Operations/Capital of the self-sustaining programs and
services (Forestry and Parks).
Externally restricted reserves are those with restriction imposed by individuals external to the
Board of Directors. Externally restricted funds are as follows:
(i) Revenues and expenditures related to the Backus Heritage Village are recorded in the
Backus Heritage Village Trust Fund.
LONG POINT REGION CONSERVATION AUTHORITY
Page 10
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
2. Significant Accounting Policies (continued from previous page)
(ii) Revenues and expenditures related to the Leighton and Betty Brown scholarships are
recorded in the Leighton and Betty Brown Scholarship Fund.
(iii) Disposition of Lands Reserve shall use the funds for dam studies and repairs, flood hazard
mapping and flood forecasting tools.
(iv) The Backus Woods Reserve shall be used for conservation educational activities and
capital expenditures related to educational activities at the Backus Heritage Conservation
Area.
[f] Tangible Capital Assets
Tangible capital assets are recorded at cost which includes amounts that are directly attributable
to acquisition, construction, development or betterment of the asset. The cost, less residual
values, of the tangible capital asset, excluding land and landfill sites, are amortized on a straight-
line basis over their estimated useful lives as follows:
Asset Useful Life -Years
Land improvements 5 - 20 years
Buildings and building improvements 20 - 50 years
Machinery & equipment 20 years
Furniture and fixtures 10 years
Computers 5 years
Motor vehicles 10 years
Infrastructure 10 - 50 years
Amortization is charged in the year of acquisition and in the year of disposal. Assets under
construction are not amortized until the asset is available for productive use.
Contributed tangible capital assets are recorded into revenues at their fair market values on the
date of a donation.
[g] Donations
Unrestricted donations are recorded as revenue in the year they are received. Externally
restricted donations are deferred and recognized as revenue in the year in which the related
expenses are recognized. Donated materials and services are recorded as revenue and
expenditure when the fair market value of the materials and services donated is verifiable, only to
the extent the Authority has issued a charitable donation receipt for those materials and services.
LONG POINT REGION CONSERVATION AUTHORITY
Page 11
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
2. Significant Accounting Policies (continued from previous page)
[h] Use of Estimates
The preparation of the financial statements of the Authority, in conformity with Canadian public
sector accounting standards, requires management to make estimates that affect the reported
amount of assets and liabilities and the disclosure of contingent liabilities, at the date of the
financial statements and the reported amounts of revenues and expenses during the period.
Actual results may differ from these estimates.
[i] Contaminated Sites
Contaminated sites are the result of contamination being introduced in air, soil, water or sediment
of a chemical, organic, or radioactive material or living organism that exceed an environmental
standard. A liability for remediation of contaminated sites is recognized, net of any expected
recoveries, when all of the following criteria are met:
(i) an environmental standard exists;
(ii) contamination exceeds the environmental standard;
(iii) the Authority is directly responsible or accepts responsibility for the liability;
(iv) future economic benefits will be given up; and
(v) a reasonable estimate of the liability can be made.
[j] Deferred Revenue
The Authority receives contributions principally from public sector bodies pursuant to legislation,
regulations or agreements that may only be used for certain programs or in the completion of
specific work. These amounts are recognized as revenue in the fiscal year the related
expenditures are incurred or service is performed.
[k] Financial instruments
(i) Measurement of financial instruments
The Authority initially measures it financial assets and financial liabilities at fair value
adjusted by, in the case of a financial instrument that will not be measured
subsequently at fair value, the amount of transaction costs directly attributable to the
instrument.
The Authority subsequently measures its financial assets and financial liabilities at
amortized cost.
LONG POINT REGION CONSERVATION AUTHORITY
Page 12
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
2. Significant Accounting Policies (continued from previous page)
Financial assets measured at amortized cost include cash, accounts receivable and
accrued receivables.
Financial liabilities measured at amortized cost include accounts payable and
accrued liabilities and long term liabilities.
(ii) Fair value measurements
The Authority classifies fair value measurements recognized in the statement of
financial position using a three-tier fair value hierarchy, which prioritizes the inputs
used in measuring fair value as follows:
Level 1: Quoted prices (unadjusted) are available in active markets for identical
assets or liabilities;
Level 2: Inputs other than quoted prices in active markets that are observable for the
asset or liability, either directly or indirectly; and
Level 3: Unobservable inputs in which there is little or no market data, which require
the Organization to develop its own assumptions.
Fair value measurements are classified in the fair value hierarchy based on the
lowest level input that is significant to that fair value measurement. This assessment
requires judgment, considering factors specific to an asset or a liability and may
affect placement within the fair value hierarchy.
(iii) Impairment
All financial assets are assessed for impairment on an annual basis. When a decline
is determine to be other than temporary, the amount of the loss is reported in the
Statement of Operations and any unrealized gain is adjusted through the Statement
of Remeasurement Gains and Losses. When the asset is sold, the unrealized gains
and losses previously recognized in the Statement of Remeasurement Gains and
Losses are reversed and recognized in the Statement of Operations.
The write-down reflects the difference between the carrying amount and the higher
of:
a) the present value of the cash flows expected to be generated by the asset or
group of assets;
b) the amount that could be realized by selling the assets or group of assets;
LONG POINT REGION CONSERVATION AUTHORITY
Page 13
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
2. Significant Accounting Policies (continued from previous page)
c) the net realizable value of any collateral held to secure repayment of the
assets of group of assets.
There are no items to be reported on the Statement of Remeasurement Gains and
Losses, as a result, this statement has not been presented.
[l] Asset Retirement Obligations
An asset retirement obligation is recognized when, as at the financial reporting date, all of the
following criteria are met:
(i) there is a legal obligation to incur retirement costs in relation to a tangible capital
asset;
(ii) the past transaction or event giving rise to the liability has occurred;
(iii) it is expected that future economic benefits will be given up; and
(iv) a reasonable estimate of the amount can be made.
There have been no asset retirement obligations identified.
3. Changes to accounting policies
Public sector standard PS 3400 – Revenue
On January 1, 2024, the Authority adopted Canadian public sector accounting standard PS 3400
– Revenue. The new standard provides guidance on how to account and report on revenue for
public sector entities. PS 3400 differentiates between revenues arising from transactions with
performance obligations, referred to as exchange transactions, and transactions that do not have
performance obligations, referred to as non-exchange transactions.
The Authority has implemented this standard with no significant impact.
LONG POINT REGION CONSERVATION AUTHORITY
Page 14
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
4. Cash
Cash consists of cash on hand and all bank account deposits. The cash balance is comprised of
the following:
2024 2023
General $2,862,738 $4,009,811
Externally restricted:
Backus Heritage Village 295 26,664
Leighton and Betty Brown Scholarship 2,914 22,534
$2,865,947 $4,059,009
General cash includes a bank account earning interest at 3.40% (2023 – 5.40%).
5. Investments
The Authority holds short-term guaranteed investment certificates, money market funds and cash
within their investments. The investment balance is comprised of:
2024 2023
Government and corporate bonds, maturing at various
dates between 2025 and 2035, yields varying between
1.40% and 5.21%$5,890,000 $5,955,000
Guaranteed investment certificates maturing at various
dates in 2025, yielding between 3.75%and 5.10%3,459,000 1,505,000
Principal protected notes – fixed income note, yields
varying between 0% and index return multiplied by the
participation rate
1,000,000 1,000,000
Money market funds, no specified maturity or yield 11,743 11,342
Cash 92,279 43,397
10,453,022 8,514,739
Plus: accrued interest 35,916 32,469
Plus: unamortized purchase premium (68,471)(117,631)
(32,555)(85,162)
$10,420,467 $8,429,577
LONG POINT REGION CONSERVATION AUTHORITY
Page 15
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
6. Budget Figures
The unaudited budget data presented in theses financial statements are based upon the 2024
operating and capital budgets approved by the Board of Directors on February 7, 2024.
7. Commitment
The Authority rents a premise under a long-term operating lease that expires October 2028, with
two further 5 year optional renewal periods, with a final term ending October, 2038. The operating
lease payments are as follows:
2025 115,347
2026 117,654
2027 120,007
2028 122,407
2029 124,855
Thereafter 1,210,703
1,810,973
8. Investment Income
Included in corporate services revenue is interest income on investments of $362,458 (2023 -
$321,032).
9. Contingent Liabilities
From time to time, the Authority is subject to claims and other lawsuits that arise in the course of
ordinary business, in which damages have been sought. These matters may give rise to future
liabilities for which the Authority maintains insurance coverage to mitigate such risks. The
outcome of these actions is not determinable, and accordingly, no provision has been made in
these financial statements for any liability that may result. Any losses arising from these actions
will be recorded in the year in which the related litigation is settled.
LONG POINT REGION CONSERVATION AUTHORITY
Page 16
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
10. Pension Agreements
The Authority makes contributions to the Ontario Municipal Employees Retirement System
(“OMERS”) plan, which is a multi-employer plan, on behalf of full-time and qualifying part-time
employees. The plan is a defined benefit pension plan, which specifies the amount of the
retirement benefit to be received by employees based on the length of service, pension formula
and employee earnings. Employees and employers contribute equally to the plan. In 2024, the
Authority’s contribution to OMERS was $219,415 (2023 – $193,377).
The latest available report for the OMERS plan was December 31, 2023. At that time the plan
reported a $4.2 billion actuarial deficit (2022 - $6.7 billion deficit), based on actuarial liabilities of
$134.6 billion (2022 - $130.3 billion) and actuarial assets of $130.4 billion (2022 - $123.6 billion).
Ongoing adequacy of the current contribution rates will need to be monitored and may lead to
increased future funding requirements.
As OMERS is a multi-employer pension plan, any pension plan surpluses or deficits are a joint
responsibility of all eligible organizations and their employees. As a result, the Authority does
not recognize any share of the OMERS pension actuarial surplus or deficit.
11. Segmented information
The Authority provides a range of services. Distinguishable functional segments have been
separately disclosed in the segmented information schedule. The nature of those segments and
the activities they encompass are as follows:
Corporate services
Corporate services is comprised of Governance and general administration. These areas include the
Board of Directors, Office of the General Manager, Administration, Accounting and Finance,
Communications, Information Services and Human Resources.
Planning and Watershed
Planning and watershed provides services related to property development, technical reviews,
operation of flood control structures, flood forecasting and warning, restoration programming, source
water protection and water quality monitoring.
Forestry services
Forestry is comprised of Stewardship services and Forestry. Stewardship provides tree planting,
restoration and establishment programs. Forestry sustainably manages the Authority’s forest tracts
resources.
Backus Heritage conservation area
Backus Heritage Conservation Area provides conservation education programing, heritage
programming and recreational activities and is home to the Backhouse National Historic Site.
LONG POINT REGION CONSERVATION AUTHORITY
Page 17
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
11. Segmented information (continued from previous page)
Conservation parks
Conservation parks provides recreational and camping activities at: Deer Creek Conservation Area,
Backus Conservation Area, Haldimand Conservation Area, Norfolk Conservation Area and Waterford
North Conservation Area.
Maintenance operations services
Maintenance Operations Services provides property, plant and equipment maintenance services and
includes the Lee Brown Marsh.
12. Financial instruments and risks
Unless otherwise noted, it is management's opinion that the Authority is not exposed to significant
risks. There have been no changes in the Authority's risk exposures from the prior year.
Credit risk
The Authority is exposed to credit risk through its cash and accounts receivable. The Authority
reduces its exposure to credit risk by creating an allowance for bad debts when applicable. The
majority of the Authority’s receivables are from government entities. The Authority mitigates its
exposure to credit loss by placing its cash with major financial institutions.
At year end, the amounts outstanding for the Authority’s accounts receivable are as follows:
2024
Current 31-60
days
61-90
days
91-120
days
Over 120
days
Total
Accounts receivable $160,510 $2,208 $- $236 $- $162,954
Accrued receivable 46,941 - - - - 46,941
Other assets 127,479 - - - - 127,479
Total $334,930 $2,208 $- $236 $- $337,374
LONG POINT REGION CONSERVATION AUTHORITY
Page 18
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
12. Financial instruments and risks (continued from previous page)
2023
Current 31-60
days
61-90
days
91-120
days
Over 120
days
Total
Accounts receivable $349,349 $38,219 $1,063 $- $- $388,631
Accrued receivable 13,575 - - - - 13,575
Other assets 75,824 - - - - 75,824
Total $438,748 $38,219 $1,063 $- $- $478,030
Liquidity risk
Liquidity risk is the risk that the Authority will not be able to meet its obligations as they become
due. The Authority manages this risk by establishing budgets and funding plans to fund its
expenses.
The following tables set out the expected maturities (representing undiscounted contractual cash-
flow of financial liabilities):
2024
Within 1
year
1-5 years Over 5
years
Total
Accounts payable and accrued liabilities $349,044 $-$-$349,044
Total $349,044 $-$-$349,044
2023
Within 1
year
1-5 years Over 5
years
Total
Accounts payable and accrued liabilities $356,288 $-$-$356,288
Total $356,288 $-$-$356,288
LONG POINT REGION CONSERVATION AUTHORITY
Page 19
NOTES TO THE FINANCAL STATEMENTS
FOR THE YEAR ENDED DECEMBER 31, 2024
12. Financial instruments and risks (continued from previous page)
Interest rate risk
Interest rate risk is the risk of potential loss caused by fluctuations in fair value of cashflow of
financial instruments due to changes in market interest rate. The Authority is exposed to this risk
through its interest-bearing investments. The Authority manages this risk through investing in
fixed-rate securities. The Authority’s investments are risk-managed under the Authority’s
investment policy.
LONG POINT REGION CONSERVATION AUTHORITY
Page 20
SCHEDULE 1 –SCHEDULE OF DEFERRED REVENUE
FOR THE YEAR ENDED DECEMBER 31, 2024
2024 2023
Balance, beginning of year $879,128 $764,761
Externally restricted contributions 503,195 408,674
Interest earned, restricted 36,292 121,322
Contributions used in operations (390,798)(415,629)
Balance, end of year $1,027,817 $879,128
LONG POINT REGION CONSERVATION AUTHORITY
Page 21
SCHEDULE 2 –SCHEDULE OF TANGIBLE CAPITAL ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2024
For the year ended December 31, 2024
2024
Opening
Balance Additions Disposals
Balance End
of Year
Accumulated
Amortization
Beginning
of Year Reversals Amortization
Accumulated
Amortization End
of Year
Net Carrying
Amount
End
of Year
Land 4,605,258$ -$ -$ 4,605,258 -$ -$ -$ -$ 4,605,258$
Land improvements 117,114 47,454 -164,568 23,905 -7,175 31,080 133,488
Buildings 2,497,639 162,307 -2,659,946 1,249,996 -60,545 1,310,541 1,349,405
Machinery and equipment 689,086 6,263 -695,349 264,175 -31,170 295,345 400,004
Furniture and fixtures 8,595 --8,595 4,002 -860 4,862 3,733
Computers 210,250 10,764 -221,014 191,762 -5,952 197,714 23,300
Motor vehicles 659,645 377,058 -1,036,703 369,107 -89,975 459,082 577,621
Infrastructure 2,357,969 41,185 -2,399,154 979,412 -124,863 1,104,275 1,294,879
Total 11,145,556$ 645,031$ -$ 11,790,587$ 3,082,359$ -$ 320,540$ 3,402,899$ 8,387,688$
For the year ended December 31, 2023
2023
Opening
Balance Additions Disposals
Balance End
of Year
Accumulated
Amortization
Beginning
of Year Reversals Amortization
Accumulated
Amortization End
of Year
Net Carrying
Amount
End
of Year
Land 4,605,258$ -$ -$ 4,605,258 -$ -$ -$ -$ 4,605,258$
Land improvements 95,604 21,510 -117,114 18,266 -5,639 23,905 93,209
Buildings 2,362,314 148,182 12,857 2,497,639 1,202,893 8,856 55,959 1,249,996 1,247,643
Machinery and equipment 661,491 49,484 21,889 689,086 247,857 14,958 31,276 264,175 424,911
Furniture and fixtures 8,595 --8,595 3,143 -859 4,002 4,593
Computers 201,922 8,328 -210,250 183,162 -8,600 191,762 18,488
Motor vehicles 554,540 141,768 36,663 659,645 348,719 37,976 58,364 369,107 290,538
Infrastructure 2,310,400 47,569 -2,357,969 857,390 -122,022 979,412 1,378,557
Total 10,800,124$ 416,841$ 71,409$ 11,145,556$ 2,861,430$ 61,790$ 282,719$ 3,082,359$ 8,063,197$
Cost Accumulated Amortization
Cost Accumulated Amortization
LONG POINT REGION CONSERVATION AUTHORITY
Page 22
SCHEDULE 3 –SCHEDULE OF INTERNALLY RESTICTED RESERVES
FOR THE YEAR ENDED DECEMBER 31, 2024
Balance,
beginning of
year
Transfer from
operations
Transfer to
operations
Balance,
end of year
Education Centre $ 37,638 $ - $ 37,638 $ -
OPG Forest Corridor 30,337 -- 30,337
Memorial Woodlot 20,902 1,537 - 22,439
Lee Brown Waterfowl Capital 42,149 43,900 - 86,049
Dam Reserve 50,000 -- 50,000
Administration Office 569,567 -- 569,567
Strategic Investments in operations/capital 210,938 -- 210,938
Motor Pool Reserve 124,334 68,071 -192,405
User Fee Reserve 1,070,924 242,255 -1,313,179
Capital Levy 690,721 165,635 286,730 569,626
Unrestricted Reserve 2,896,186 738,070 428,967 3,205,289
$ 5,743,696 $1,259,468 $753,335 $6,249,829
LONG POINT REGION CONSERVATION AUTHORITY
Page 23
SCHEDULE 4 –SCHEDULE OF EXTERNALLY RESTICTED RESERVES
FOR THE YEAR ENDED DECEMBER 31, 2024
Balance,
beginning of
year
Transfer from
operations
Transfer to
operations
Balance, end of
year
Backus Heritage Village $ 77,540 $ 4,016 $ - $ 81,556
Leighton & Betty Brown Scholarship 127,424 6,578 1,000 133,002
Backus Woods 4,872,500 -- 4,872,500
Disposition of Lands Reserve 910,040 -- 910,040
$ 5,987,504 $ 10,594 $1,000 $ 5,997,098
LONG POINT REGION CONSERVATION AUTHORITY
Page 24
SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING
FOR THE YEAR ENDED DECEMBER 31, 2024
2024 Schedule of Segmented Reporting
Corporate
services
Planning and
watershed
services
Forestry
services
Backus
Heritage
Conservation
parks
Maintenance
operations
services
2024
Total
Revenue:
Levies $958,646 $562,554 -$5,582 -$835,605 $2,362,387
Grants -35,229 ----35,229
Fees 406,347 501,757 -148,542 2,152,252 333,978 3,542,876
Forestry --505,027 ---505,027
Total revenue 1,364,993 1,099,540 505,027 154,124 2,152,252 1,169,583 6,445,519
Expenditures:
Compensation 892,002 730,406 292,715 212,406 937,718 406,542 3,471,789
Administration 125,764 8,922 622 26,929 203,812 195,004 561,053
Professional/
contracted services 200,370 199,125 71,228 2,702 134,612 23,788 631,825
Materials and
Supplies 17,696 135,060 34,393 7,860 83,975 29,953 308,937
Amortization 7,669 49,869 -53,010 83,304 126,688 320,540
Repairs and
_maintenance 124,508 6,634 -5,416 55,636 40,441 232,635
Motor pool ----267 78,255 78,522
Total expenditures 1,368,009 1,130,016 398,958 308,323 1,499,324 900,671 5,605,301
Surplus ($3,016)($30,476)$106,069 ($154,199)$652,928 $268,912 $840,218
LONG POINT REGION CONSERVATION AUTHORITY
Page 25
SCHEDULE 5 –SCHEDULE OF SEGMENTED REPORTING (continued)
FOR THE YEAR ENDED DECEMBER 31, 2023
2023 Schedule of Segmented Reporting
Corporate
services
Planning and
watershed
services
Forestry
services
Backus
Heritage
Conservation
parks
Maintenance
operations
services
2023
Total
Revenue:
Levies $856,977 $613,521 -$150,426 -$628,586 $2,249,510
Grants -35,229 ----35,229
Fees 372,551 532,681 -213,802 2,044,566 359,381 3,522,981
Forestry --499,788 ---499,788
Gain on disposal of
tangible capital
assets 11,271 -----11,271
Total revenue 1,240,799 1,181,431 499,788 364,228 2,044,566 987,967 6,318,779
Expenditures:
Compensation 737,030 641,233 290,410 209,018 844,012 370,595 3,092,298
Administration 196,626 12,735 791 19,561 208,553 174,843 613,109
Professional/
contracted services 216,712 300,607 55,934 12,023 125,702 15,208 726,186
Materials and
Supplies 15,943 80,313 65,378 15,222 94,371 32,274 303,501
Amortization 10,317 47,800 -50,803 104,605 69,194 282,719
Repairs and
_maintenance 128,463 9,864 -10,511 32,292 42,305 223,435
Motor pool ----773 73,835 74,608
Total expenditures 1,305,091 1,092,552 412,513 317,138 1,410,308 778,254 5,315,856
Surplus ($64,292)$88,879 $87,275 $47,090 $634,258 $209,713 $1,002,923
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: March 20, 2025
REPORT: CAO-16/25 SUBJECT: PUBLIC COMMENTS RECEIVED – STOP-UP, CLOSE, AND CONVEY – PART 1
ON PLAN 11R-11305 – PART OF FOURTH STREET, STRAFFORDVILLE
BACKGROUND
At its February 20, 2025 meeting, Council received Report CAO-12/25 re Acquisition / Stop-up,
Close, and Convey of Part 1 – Plan 11R-11305 – Fourth Street, Straffordville. The Report
identified interest from two landowners to complete a transfer of lands, whereby Soreny Farms
Ltd. would sell a parcel of land to the Straffordville Evangelical Mennonite Church (EMC) so the
EMC could expand their parking lot to the north. The Municipality, however, had an interest in a
part of the Fourth Street road allowance (Part 1 on Plan 11R-11305), which had to be stopped-
up, closed, and formally conveyed. The solution was for the Municipality to acquire Part 1 on
Plan 11R-11305 from Soreny Farms Ltd. for nominal consideration, stop-up and close the road
allowance, and then convey same to the Straffordville EMC for nominal consideration and with
the EMC reimbursing the Municipality for its costs. Council passed the following motion:
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report CAO-12/25 re Acquisition / Stop-up, Close, and Convey of Part 1 – Plan 11R-
11305 – Fourth Street, Straffordville, be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham authorize the
acquisition of Part 1 on Plan 11R-11305, being part of Fourth Street, Straffordville, for
nominal consideration to facilitate a transaction between Soreny Farms Ltd. and the
Straffordville Evangelical Mennonite Church;
AND THAT the Mayor and Chief Administrative Officer be authorized to execute any
documents necessary to complete the acquisition;
AND THAT the Council of The Corporation of the Municipality of Bayham declares Part 1
on Plan 11R-11305 surplus to the needs of the Municipality for purposes of conveyance to
the Straffordville Evangelical Mennonite Church;
AND THAT staff commence the appropriate public comment period to stop-up, close, and
convey Part 1 on Plan 11R-11305 to the Straffordville Evangelical Mennonite Church, with
all of the Municipality’s legal and survey costs being paid by the Straffordville Evangelical
Mennonite Church.
In accordance with Council’s direction, documents to authorize the acquisition of Part 1
on Plan 11R-11305 for nominal consideration were executed. A comment period for the
disposition of Part 1 on Plan 11R-11305 was publicly advertised from February 27,
2025 until March 13, 2025 – 14 days. Public Notice was published on the Municipal
website and in the Aylmer Express. The Notice is attached hereto for Council’s
information.
DISCUSSION
The general intent of the public comment period is to determine whether the proposed
disposition will negatively prejudice an abutting or benefiting landowner. However, it has been
Municipal practice to accept general public comments with respect to a proposed disposition.
During the comment period, no formal public comments were received in regards to the
proposed stop-up, close, and conveyance.
Based on the lack of comments received, staff recommend proceeding with the stop-up, close,
and conveyance to the Trustees of the Straffordville Evangelical Mennonite Church for nominal
consideration.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1. Notice – Stop-up, close, and convey – February 27, 2025
2. Registered Survey 11R-11305
RECOMMENDATION
1. THAT Report CAO-16/25 re Public Comments Received – Stop-up, Closed, and Convey
– Part 1 on Plan 11R-11305 – Part of Fourth Street, Straffordville be received for
information;
2. AND THAT Council acknowledges that there were no public comments received during
the comment period on this file;
3. AND THAT the Council of The Corporation of the Municipality of Bayham directs the
stop-up, close, and conveyance of Part 1 on Plan 11R-11305 to the Trustees of the
Straffordville Evangelical Mennonite Church;
4. AND THAT the appropriate by-law be brought forward for Council’s consideration.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
NOTICE
CONCERNING THE
PROPOSED CLOSURE
OF A HIGHWAY IN THE
MUNICIPALITY OF BAYHAM
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to
stop up, close, and convey a portion of the Fourth Street road allowance, being Part 1 of
11R11305, as outlined on the Key Map below.
ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by
contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during office hours
Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
Comments will be received by email to consultations@bayham.on.ca or in writing at the
municipal office until 4:30 p.m. on March 13, 2025.
Council may consider a by-law to stop-up, close, and convey a portion of the Fourth Street road
allowance at the March 20, 2025 meeting of Council.
DATED at the Municipality of Bayham this 27th day of February, 2025.
Thomas Thayer, CAO
Municipality of Bayham
56169 Heritage Line
Straffordville, ON, N0J 1Y0
Telephone: 519-866-5521
consultations@bayham.on.ca
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: March 20, 2025
REPORT: CAO-17/25 SUBJECT: STOP-UP, CLOSE, AND CONVEY – EMBERSON – PART OF ERIEUS STREET,
PORT BURWELL
BACKGROUND
The Municipality of Bayham owns a road allowance in Port Burwell called Erieus Street. Erieus
is half opened and is accessible off of Brock Street to the north. The open section dead-ends
adjacent to 7 Erieus, and the unopened section continues south to intersect with the unopened
Hagerman road allowance, which is currently a component of the Port Burwell East Beach
parking area and eastern turn-around.
Mike and Kimberly Emberson (“Emberson”), owners of 7 Erieus, have reached out to the
Municipality to acquire the portion of Erieus onto which their property fronts.
DISCUSSION
The primary benefit of a disposition of part of Erieus Street would be to relieve the Municipality
and Emberson of obligations respecting an encroachment of a portion of the main dwelling into
the road allowance. Currently, Emberson must provide insurance coverage to the Municipality
respecting this encroachment via an encroachment agreement. An attached graphic shows the
approximate boundaries of the road allowance to be considered for disposition.
Staff have reviewed and discussed options, including a site visit to the lands, particularly to
consider impacts to 3 Erieus. Council is aware that, via Ontario Land Tribunal Final Order1, 2
Robinson and 3 Erieus have been provided with approval of Official Plan Amendment No. 30
and Zoning By-law Z765-2023 to permit denser development on their lands. This section of the
road allowance technically services 3 Erieus. Staff sought a title search to determine if the lands
at 2 Robinson and 3 Erieus have been merged, which would be required to permit development
on one contiguous parcel. A merge would also have the effect of allowing access to the lands at
3 Erieus from Robinson Street, over 2 Robinson. The title search revealed a merge has not
occurred, and because 2 Robinson and 3 Erieus are owned by separate entities and have not
1 Report DS-17/24 (March 21, 2024)
merged on title, the Municipality is required to retain access over Erieus Street to 3 Erieus until
such time as a merge occurs and access can effectively be provided via 2 Robinson, off of
Robinson Street.
Given this, the attached graphic provides a solution, which proposes to dispose of a part of the
Erieus Street boulevard west of the travelled portion of the road allowance and inclusive of the
sidewalk, which currently contains the encroaching dwelling. This solution eliminates the
encroachment by converting the lands to private ownership, while maintaining access over the
travelled portion of Erieus Street for 3 Erieus. This solution also offsets the need for a servicing
easement as Erieus Street contains Municipal water and sanitary infrastructure, shown in the
attached graphic.
Staff seek Council’s direction to proceed with the process under the Municipality’s Sale of
Surplus Municipal Lands Policy, authorized by By-law No. 2015-021, which would include a
survey and registration of same, appraisal, and notice period. Emberson is aware of the
associated costs. Specific bounds of the lands to be conveyed would be formalized through a
registered survey. The notice period would be active after survey registration and Council
consideration of an appraisal.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1. Graphic – approximate area of Erieus Street to be stopped-up, close, and conveyed.
2. Graphic – servicing present on Erieus Street – water and sanitary
RECOMMENDATION
1. THAT Report CAO-17/25 re Stop-Up, Close, and Convey – Emberson – Part of Erieus
Street, Port Burwell be received for information;
2. AND THAT staff be directed to proceed with a stop-up, close, and conveyance of part of
Erieus Street, Port Burwell, to Mike and Kim Emberson in accordance with Municipal
policy.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
Graphic showing sketch of approximate area of Erieus
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: March 20, 2025
REPORT: CAO-18/25 SUBJECT: SOLE SOURCE – CAPITAL ITEM NO. PW-33 – LAKESHORE LINE STUDY
BACKGROUND
At its November 13, 2024 Special meeting, Council received Report TR-14/24 re 2025-2034
Capital Budget - Draft. The draft 2025-2034 Capital Budget included Capital Item No. PW-33 –
Lakeshore Line Study – with a $35,000 budgeted amount for 2025 from the tax levy. Council
passed the following motion, in part:
THAT Report TR-14/24 re 2025-2034 Capital Budget - Draft be received for information;
AND THAT Council approve in principle the 2025-2034 Capital Budget presented with
the following edits:
Reduce funding of PW-107 to 25k
Removal of WW-09
Update FA-02 to be 30k from reserve and 30k from levy
Addition of PW-135 and PW-136 in 2025
Amend PR-02 to remove the playground from the East Beach and replace it with
a playground at the Port Burwell Memorial Park
Based on the above motion, there were no recommended amendments to Capital Item No. PW-
33. Staff engaged Shoreplan Engineering Limited (Shoreplan) to provide a quote for the
proposed Capital Item.
DISCUSSION
The intent of this Report is to seek authorization from Council to sole source Capital Item No.
PW-33 to Shoreplan.
Shoreplan has a history of working with Bayham on matters related to Lakeshore Line and
associated erosion. Shoreplan was originally engaged by Bayham in 2017 to assess Lakeshore
Line between Clarke Road and County Road 55 in regard to active dynamic erosion and threats
to the road allowance and abutting properties. Shoreplan’s reports were integral in the ultimate
closing of this section of Lakeshore Line by way of By-law No. 2018-061 due to public safety
concerns associated with erosive processes.
Since 2018, Bayham has received regular updated reports from Shoreplan regarding the state
of Lakeshore Line between the South Otter Creek and County Road 55, which inform the
Municipality of any erosive progression and any buildings that may be negatively impacted in
the immediate term. The reports received in 2022, 2023, and 2024 are reports based on site
visits and visual inspections, and are of a smaller scale than the 2017/18 report provided in
regards to Lakeshore Line.
The 2025 update is intended to be of a scale similar to 2017/18 and will provide a shoreline
condition update for the section of Lakeshore Line from about 100 metres east of the South
Otter Creek to approximately 1,900 metres east of Clarke Road. The overall stretch is
approximately 4 kilometres and is visualized in the attached graphic.
The proposal and scope of work comprises the three main objectives, below, and will take place
over approximately three months:
1. Site visits and photography of the existing erosion conditions, and review of existing
background reports related to Lake Erie erosion.
2. Erosion photography and aerial mapping of the shoreline and bluff using drone-based
technology; compilation of topography survey data; AG UAV unmanned aerial survey of
the shoreline and bluff to determine irregularities and potential locations for imminent or
future bank failures.
3. Data analysis and final report with recommendations.
Proposed costing is $29,500 plus disbursements and applicable HST. The cost provided by
Shoreplan is within budgeted parameters. It is expected that, with disbursement and applicable
HST (1.76 percent), the overall cost for the Lakeshore Line Study is estimated at approximately
$33,000.
Within Bayham’s Procurement Policy, Council has the option to sole source a contract.
Sole Source
Sections 8.35 to 8.37 outline the criteria for a Sole Source purchase. Section 8.35h, may apply
to a Sole Source for FA-02.
Section 8.35h states that Council may sole source:
in any situation where the Council of the Corporation of the Municipality of Bayham deems it
appropriate.”
In this instance, Shoreplan is one of only a few engineering firms that deals with coastal erosion
processes. Shoreplan also has significant experience with Bayham and Lakeshore Line’s
erosion history, including working with the Municipality, IBI Group, and an external solicitor in
the 2018 closure of Lakeshore Line between Clarke Road and County Road 55 and landowners’
voluntary acquisition of their frontages onto the closed road allowance. It is worth noting that
many landowners with frontages between Clarke Road and Stafford Road did not obtain their
frontage and the majority of this stretch remains in Municipal ownership.
As it has been 7-8 years since the last comprehensive Lakeshore Line erosion monitoring study
was performed, there is the potential that recommendations from the study may necessitate
further action along Lakeshore Line, which should be addressed in a timely manner. Working
with the same consultant to update the previous study also ensures a consistent methodology
for this iteration, and consistency for how the results and recommendations are ultimately
provided and applied. It is important to have results and recommendations in Q3 2025, if
possible, to ensure that any additional costs for recommended actions along Lakeshore Line are
properly accounted for, including inclusion in the 2026 Operating Budget.
As the projected cost is over $10,000, Section 8.36 requires Council approval to sole source. In
consideration of technical information, knowledge capital, and timelines for the project, staff
recommend a sole source to Shoreplan to conduct the Lakeshore Line Study (Capital Item No.
PW-33) in their total quoted amount of $29,500 + HST and disbursements.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Not applicable
ATTACHMENTS
1. Stretch of Lakeshore Line under Capital Item No. PW-33
2. Capital Item No. PW-33 – Lakeshore Line Study
RECOMMENDATION
1. THAT Report CAO-18/25 re Sole Source – Capital Item No. PW-33 – Lakeshore Line
Study be received for information;
2. AND THAT Council approve a sole source of Capital Item No. PW-33 – Lakeshore Line
Study – to Shoreplan Engineering Limited based on their total quoted amount of
$29,500 + HST and disbursements.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
Stretch of Lakeshore Line to be studied under Capital Item No. PW-33
The above stretch of Lakeshore Line is approximately 100 metres east of the South Otter Creek (left) to the dead-end east of Stafford Road (right). The total span
is approximately 4 kilometres and includes the intersections at Csinos Road and Clarke Road. Unlike 2017’s study, this one does not include the stretch of
Lakeshore Line between County Road 55 and Godby Line.
PW-33
X
X
X
$35,000 Year 4 Year 7 $0
$0 Year 5 Year 8 $0
$0 Year 6 Year 9 $0
Capital Budget - Financing Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
$35,000 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0 $0
$35,000 $0 $0 $0 $0 $0 $0
Other
Reserves
Total
Expected Useful Life of the Asset (Years)10
Capital Budget - Total Project Cost
Tax Levy
Development Charges
Grants
Year 1
Year 2
Year 3
$35,000
$0
$0
$0
Description
Lakeshore Line Study
Service Enhancement
Accessibility Improvement
Other
Energy - Environmental Sustainability
Efficiency & Effectiveness
Asset Replacement
Municipality of Bayham
Capital Information Sheet
Growth Related Need Health & Safety Issue
Capital Project Priority
Lakeshore Line StudyCapital Project Item:
Department:
Year: Capital Item No.
Public Works
2025
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-021
A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS
IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN
KNOWN AS THE BARTLEY DRAIN
WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in
accordance with Section 78(1) of the Drainage Act, R.S.O. 1990, requests that the following
lands and roads be drained by drainage works:
Parts of Lots 4 to 9, Concessions 8 and 9 in the Municipality of Bayham;
AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No.
224135, prepared by Spriet Associates, dated February 20, 2025, which is attached hereto as
Schedule “A”, and forms part of this By-law;
AND WHEREAS the estimated total cost of the drainage work is $16,000.00;
AND WHEREAS the Council is of the opinion that the drainage of the area is desirable;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. Engineer Report No. 224135, dated February 20, 2025 and attached hereto, is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized
and shall be completed in accordance therewith;
2 The Corporation of the Municipality of Bayham may borrow, on the credit of the
Corporation, the amount of $16,000.00 being the amount necessary for the drainage
works or other tendered and awarded amount by Council;
3 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section 85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within the
municipality;
(c) monies paid under Subsection 61(3) of the Act; and
monies assessed in and payable by another municipality, and such debentures shall be made
payable within five (5) years from the date of the debenture and shall bear interest at the rate
established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile
Drainage Act as of the date of passing of this By-law.
- 2 -
A special equal rate sufficient to redeem the principal and interest on the debentures shall be
levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the
same manner and at the same time as other taxes are collected in each year for five (5) years
after the passing of this by-law.
4. For paying the amount of $0 being the amount assessed upon the lands and roads
belonging to or controlled by the municipality, a special rate sufficient to pay the amount
assessed plus interest thereon shall be levied upon the whole rateable property in the
Municipality of Bayham in each year for five (5) years after the passing of this
Provisional By-law to be collected in the same manner and at the same time as other
taxes are collected.
5. All assessments of $500.00 or less are payable in the first year in which the assessment
is imposed.
6. This By-law comes into force on the passing thereof.
READ A FIRST AND SECOND TIME this 20th day of MARCH, 2025 and provisionally
adopted this 20th day of MARCH, 2025.
____________________________ _____________________________
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this day of
____________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-022
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND 552976 ONTARIO LTD.
FOR THE PROVISION OF SUPPLY & APPLY DUST CONTROL
WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a
broad scope of powers to municipalities to govern their affairs as they consider appropriate;
AND WHEREAS RFT 25-01 Supply & Apply Dust Control closed on March 7, 2025;
AND WHEREAS the Council or the Corporation of the Municipality of Bayham awarded RFT
25-01 Supply & Apply Dust Control to 552976 Ontario Ltd. on March 20, 2025;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with 552976 Ontario Ltd. for the provision of supply & apply dust
control;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized to
execute the Agreement attached hereto as Schedule “A” and forming part of this by-
law between The Corporation of the Municipality of Bayham and 552976 Ontario Ltd.
for the provision of supply & apply dust control;
2. AND THAT this by-law shall come into full force and effect on the day of its passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
MARCH, 2025.
___________________________ _____________________________
MAYOR CLERK
Page 1 of 3
THIS AGREEMENT DATED THE 20th DAY OF MARCH, 2025
BETWEEN:
The Corporation of the Municipality of Bayham
(Hereinafter called the “Municipality”)
of the First Part
and
552976 Ontario Ltd.
(Hereinafter called the "Contractor")
of the Second Part
WHEREAS The Municipality contracts for the supply & apply of dust control;
NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments
required hereby, and such other consideration as the parties hereto deem acceptable, the parties
agree as follows:
Section 1- Definitions
For the purposes of this Agreement,
1.1 "Council" shall mean the Council of the Corporation of the Municipality of Bayham;
1.2 "CAO" shall mean the Chief Administrative Officer of the Municipality of Bayham or
designate;
Section 2 - General Provisions
2.1 The Contractor shall be solely responsible for the supply and apply of dust control within
the Municipality in accordance with RFT 25-01 attached to this agreement.
2.2 The Contractor shall supply all labour and equipment required for the supply and apply of
dust control within the Municipality.
2.3 The Contractor shall be responsible for any damage made to Municipal or private
property. Any damage will be repaired at the expense of the Contractor and approved by
the Municipality.
2.4 The Contractor shall maintain and pay for Comprehensive General Liability Insurance in
an amount of not less than two million ($2,000,000.00) naming the Municipality of Bayham
as an additional insured in respect of all operations performed by or on behalf of the
Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse
without thirty (30) days prior written notice to the Municipality. A Certificate of Insurance
shall be filed with the Municipality upon the signing of the Agreement and annually
Page 2 of 3
thereafter throughout the term of the Agreement.
2.5 The Contractor shall agree to fulfil all of his obligations in compliance with the
Occupational Health and Safety Act and further agrees to take responsibility for any health
and safety violation that may occur. The Contractor shall indemnify and save harmless
the Municipality from any and all charges, fines, penalties and costs that may be incurred
of paid by the Municipality.
2.6 The contractor shall provide a Certificate from Workplace Safety and Insurance Board
indicating that all payments by the Contractor to the WSIB in conjunction with this
Agreement have been made and that the Municipality will not be liable to the Board for
future payments in connection with the Agreement. The Certificate shall be provided upon
signing of the Agreement and yearly thereafter until the expiry or termination of this
Agreement.
Section 3 – Administration
3.1 This Agreement shall take effect on the 20th day of March, 2025 and shall remain in
effect for a period of four (3) years.
3.2 Any notice required to be given under this Agreement must be in writing to the
applicable address set out below:
(a) in the case of the Municipality:
Municipality of Bayham
PO Box 160
56169 Heritage Line
Straffordville, ON N0J 1Y0
Office: (519) 866-5521
Email: sadams@bayham.on.ca
(b) in the case of the Contractor:
552976 Ontario Limited
2200 Comber Sideroad
Stoney Point, ON N0R1N0
519-981-9536
Clayholl236@gmail.com
Section 4 - Agreement Definition
7.1 In construing this Agreement, words in the singular shall include the plural and vice versa and
words importing the masculine shall include the feminine, and the neuter and vice versa, and
words importing persons shall include corporations and vice versa.
Page 3 of 3
IN WITNESS WHEREOF the parties have duly executed this Agreement this 20th day of March, 2025.
Authorized by ) THE CORPORATION OF THE
Bayham By-law No. 2025-022 ) MUNICIPALITY OF BAYHAM
)
)
) _____________________________
) Mayor
)
) _____________________________
) Chief Administrative Officer
)
WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal.
SIGNED, SEALED AND DELIVERED, this day of , 2025.
In the presence of )
)
)
_______________________ ) ______________________________
Witness: ) 552976 Ontario Ltd.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-023
BEING A BY-LAW TO STOP UP, CLOSE, AND CONVEY PART OF
FOURTH STREET IN THE MUNICIPALITY OF BAYHAM, IN THE
COUNTY OF ELGIN, DESIGNATED AS PART 1 ON REGISTERED
PLAN 11R-11305
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass by-laws respecting Highways, including parking and traffic on
highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Section 270(1) of the Municipal Act provides in part that every municipality with
authority to sell land shall pass a by-law establishing procedures governing the sale of land;
AND WHEREAS the Municipality of Bayham passed By-law No. 2015-021 to establish a
procedure governing the sale of municipal owned land;
AND WHEREAS the Council of the Municipality of Bayham is desirous of conveying property
owned by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the
conveyance of the subject lands;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law the portion of Fourth Street, being Part 1 on
Registered Plan 11R-11305, of the Municipality of Bayham, in the County of Elgin is hereby
stopped up and closed;
2. AND THAT the Council of The Municipality of Bayham authorizes the Mayor and Chief
Administrative Officer to execute all documents as may be necessary to provide for the
conveyance of real property described as Part 1 on Registered Plan 11R-11305, to the Trustees
of the Straffordville Evangelical Mennonite Church for nominal consideration;
3. AND THAT this by-law shall take effect upon the date of its registration in the Land Titles
Division for the County of Elgin (No. 11);
4. AND THAT the Clerk or designate is hereby authorized to amend the parcel designation noted
in this By-law, if necessary, upon registration of this By-law.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
MARCH, 2025.
____________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z800-2025
FEHR
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 1 by changing the zoning symbol on a portion of the lands from
Agricultural (A1) Zone to Agricultural (A1-A) Zone, which lands are outlined in heavy solid lines and marked “A1-A” on Schedule “A” Map No. 1 to this By-law, which schedule is attached to and forms part of this By-law.
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 20TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF MARCH 2025.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z801-2025
1830567 ONTARIO INC.
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A” Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Site-Specific Rural Residential (RR-45), which lands are outlined
in heavy solid lines and marked “RR-45” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending
Section 7.13 Exceptions – Rural Residential (RR2) Zone by adding the following clauses:
7.13.45.1 Defined Area
RR-45 as shown on Schedule A, Map 6 to this By-Law
7.13.45.2 Minimum Lot Frontage
Notwithstanding the provisions of Section 7.4 of this By-Law, the following shall apply:
Minimum Lot Frontage: 13.4 metres
3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Site Specific Special Agricultural (A2-18) Zone, which lands are outlined in heavy solid lines and marked “A2-18” on Schedule “A” Map No. 6 to this By-
law, which schedule is attached to and forms part of this By-law.
4) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending Section 6.12 Exceptions – Special Agricultural (A2) Zone by adding the following clauses:
6.12.18.1 Defined Area
A2-18 as shown on Schedule A, Map 6 to this By-Law
6.12.18.2 Minimum Lot Area
Notwithstanding the provisions of Section 6.4 of this By-Law, the following shall apply:
Minimum Lot Area: 9.3 hectares
1) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 20TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF MARCH 2025.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z802-2025
WOOD
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”
Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Site-Specific Rural Residential (RR-46), which lands are outlined in heavy solid lines and marked “RR-46” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-Law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exceptions – Rural Residential (RR2) Zone by adding the following clauses:
7.13.46.1 Defined Area
RR-46 as shown on Schedule A, Map 6 to this By-Law
7.13.46.2 Minimum Lot Frontage
Notwithstanding the provisions of Section 7.4 of this By-Law, the following shall apply:
Minimum Lot Frontage: 41.5 metres
3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “A”
Map No. 6 by changing the zoning symbol on a portion of the lands from Agricultural (A1) Zone to Special Agricultural (A2) Zone, which lands are outlined in heavy solid lines and marked “A2” on Schedule “A” Map No. 6 to this By-law, which schedule is attached to and forms part of this By-law.
THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 20TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF MARCH 2025.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-024
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD MARCH 20, 2025
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held March 20, 2025 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th
DAY OF MARCH, 2025.
____________________________ _____________________________
MAYOR CLERK