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Home My WebLink AboutFebruary 20, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, February 20, 2025 7:00 p.m. 7:30 p.m. Public Planning Meeting — 1 Application The February 20, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK TREASURER BY-LAW ENFORCEMENT OFFICER MANAGER OF CAPITAL PROJECTS WATER/ WASTEWATER 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DANFROESE SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES *via Zoom MARK RUSSELL ED ROLOSON 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 13.2 D Report CAO-12/25 by Thomas Thayer, CAO re Acquisition / Stop -up, Close, and Convey — Part 1 — Plan 11 R-11305 — Part of Fourth Street, Straffordville 4. ANNOUNCEMENTS Councillor Froese announced that advance polls for the Provincial Election are at the Vienna Lions Community Centre. Mayor Ketchabaw encouraged everyone to vote in the Provincial Election. Mayor Ketchabaw reminded residents of the North Shore Resilience Open Houses taking place in the SCC Main Hall on Wednesday, February 26, 2025. Mayor Ketchabaw noted that the flags at municipal buildings are at half-mast for the passing of Keith Underhill who was a former Councillor for the Village of Vienna. Council Minutes 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held February 6, 2025 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese February 20, 2025 THAT the minutes from the Regular Meeting of Council held February 6, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-01/25 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re 2024 Annual Drinking Water and Compliance Summary Reporting — Bayham and Richmond Water Systems Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Report PS-01/25 re 2024 Annual Drinking Water and Compliance Summary Reporting — Bayham and Richmond Water Systems be received for information. CARRIED B. Report BL-02/25 by Mark Russell, By-law Enforcement Officer re Updates to Traffic and Parking By-law I Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott February 20, 2025 THAT Report BL-02/25 re Updates to Traffic and Parking By-law be received for information; AND THAT Council approve By-law No. 2025-013 as presented; AND THAT By-law No. 2025-013 be brought forward for enactment. CARRIED The Council Meeting recessed at 7:34 pm to host a Statutory Planning Meeting. The Council Meeting resumed at 7:37 pm. 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application A-01/25 Heimbuch B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-03/25 Underhill Farms Ltd. C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-04/25 Fehr D. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-05/25 1830567 Ontario Inc. E. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-06/25 Wood Moved by: Councillor Froese Seconded by: Councillor Emerson THAT items 12.1.1 A — E be received for information. 1071-11I:7711197 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-10/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Dedication of Part 8 of Registered Plan 11 R-6179, Except Part 7 & 8 of Registered Plan 11 R-6366 as Public Highway System — Bruce Street Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-10/25 re Dedication of Part 8 of Registered Plan 11 R-6179, Except Parts 7 and 8 of Registered Plan 11 R-6366 as part of the public highway system (Bruce Street); Council Minutes AND THAT By-law No. 2025-012 be presented for enactment. 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Cobourg re Municipal Restructuring Study B. Town of Hanover re Imposition of Tariffs on Canada C. Peterborough County re Tariffs on Canada D. Township of Uxbridge re Implementation of Buy Canadian Policy E. Elgin County re February 11, 2025 From the Council Chambers F. Elgin County re 2025 Budget Consultation February 20, 2025 G. Long Point Region Conservation Authority re January 8, 2025 Meeting Minutes H. Elgin Area Primary Water Supply System re Notice of Master Plan Study Moved by: Councillor Emerson Seconded by: Councillor Froese THAT items 13.1.1 A — H be received for information; AND THAT Council for the Municipality of Bayham supports items 13.1.1 B, C, and D. 13.1.2 Requiring Action A. Legend Rubber Inc. re Request for Letter of Support Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the correspondence from Legend Rubber Inc. re Request for Letter of Support be received for information; AND THAT the Mayor be authorized to prepare and sign a Letter of Support from Bayham to Legend Rubber Inc. for the noted grant application. CARRIED 13.2 Reports to Council A. Report TR-04/25 by Lorne James, Treasurer re 2024 Development Charges .1 Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott February 20, 2025 THAT Report TR-04/25 re 2024 Development Charges be received for information. CARRIED B. Report TR-05/25 by Lorne James, Treasurer re 2024 Investment Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report TR-05/25 re 2024 Investment Report be received for information. CARRIED C. Report CAO-11/25 by Thomas Thayer, CAO re Limiting Distance Agreement — Rempel Friesen / Rempel Friesen and Costello — 56226, 56230 and 56232 Heritage Line Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CAO-11/25 re Limiting Distance Agreement — Rempel Friesen / Rempel Friesen and Costello — 56226, 56230, and 56232 Heritage Line, Straffordville be received for information; AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute a Limiting Distance Agreement under the Ontario Building Code between the Municipality of Bayham, Rommie Rempel Friesen, and Rommie Rempel Friesen and Alanna Grace Costello; AND THAT the appropriate authorizing by-law be brought forward for Council's consideration. CARRIED D. Report CAO-12/25 by Thomas Thayer, CAO re Acquisition / Stop -up, Close, and Convey — Part 1 — Plan 11 R-11305 — Part of Fourth Street, Straffordville Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-12/25 re Acquisition / Stop -up, Close, and Convey of Part 1 — Plan 11 R- 11305 — Fourth Street, Straffordville, be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham authorize the acquisition of Part 1 on Plan 11 R-11305, being part of Fourth Street, Straffordville, for nominal consideration to facilitate a transaction between Soreny Farms Ltd. and the Straffordville Evangelical Mennonite Church; Council Minutes February 20, 2025 AND THAT the Mayor and Chief Administrative Officer be authorized to execute any documents necessary to complete the acquisition; AND THAT the Council of The Corporation of the Municipality of Bayham declares Part 1 on Plan 11 R-11305 surplus to the needs of the Municipality for purposes of conveyance to the Straffordville Evangelical Mennonite Church; AND THAT staff commence the appropriate public comment period to stop -up, close, and convey Part 1 on Plan 11 R-11305 to the Straffordville Evangelical Mennonite Church, with all of the Municipality's legal and survey costs being paid by the Straffordville Evangelical Mennonite Church. WAT.O: o 14. BY-LAWS By-law No. 2025-012 Being a by-law to authorize and to declare lands in the Municipality of Bayham as part of the open public highway system (Part 8 of Reference Plan 11 R-6366) n By-law No. 2025-013 Being a by-law to regulate traffic and parking of motor vehicles in the Municipality of Bayham C By-law No. 2025-014 Being a by-law to authorize the execution of a limiting distance agreement between the Corporation of the Municipality of Bayham, Rommie Rempel Friesen and Rommie Rempel Friesen and Alanna Grace Costello Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT by-law No. 2025-013 be voted on separately. CARRIED Moved by: Councillor Froese Seconded by: Councillor Emerson THAT By-law Nos. 2025-012 and 2025-014 be read a first, second and third time and finally passed. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2025-013 be read a first, second and third time and finally passed. CARRIED Council Minutes February 20, 2025 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an "In Camera" Session at 8:12 p.m. to discuss: A. Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) B. Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" Session at 10:59 p.m. and report on Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) and Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation). CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Advice that is subject to solicitor -client privilege, including communications necessary for that purpose (Lakeshore Line) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Personal matters about an identifiable individual (CAO Performance Evaluation) be received for information; AND THAT the Mayor proceed as directed. C6L1OG,IaM Council Minutes February 20, 2025 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-015 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Confirming By-law No. 2025-015 be read a first, second and third time and finally passed. e 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 11:00 p.m. CARRIED ` MAYOR CLERK 8