HomeMy WebLinkAboutMarch 06, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, March 6, 2025
6:30 p.m.
7:30 p.m. Public Planning Meeting – 4 Applications
The March 6, 2025 Council Meeting will allow for a hybrid meeting function.
You may attend in person or virtually through the live-stream
on the Municipality of Bayham’s YouTube Channel
1. CALL TO ORDER
Motion under Section 5.1.3 of the Procedural By-law to deal with Item 13.2 A as the first official
Agenda item after Section 9.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held February 20, 2025
B. Statutory Planning Meeting held February 20, 2025
C. Special Meeting of Council held February 27, 2025
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
Council Agenda March 6, 2025
2
11.2 Reports to Council
A. Report FR-01/25 by Harry Baranik, Fire Chief re 2024 Annual Fire and Emergency
Services Report
B. Report PS-02/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2025 Agreement Renewals
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-04/25 Fehr
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-05/25 1830567
Ontario Inc.
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-06/25 Wood
D. Notice of Public Meeting re Proposed Amending By-law to Remove a Holding Symbol
ZBA-10/25 Vienna Ridge Subdivision
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-11/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-03/25 Underhill Farms Ltd. 55032 Vienna Line
B. Report DS-12/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-10/25 Redecop and Wiebe, Vienna Ridge Subdivision
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. City of Woodstock re Speeding, Distracted and Impaired Driving
B. Town of Halton Hills re Ontario Deposit Return Program
C. Municipality of Northern Bruce Peninsula re Proposed Tow Hook Mandate
D. Town of Aylmer re Opposition to Provincial Legislation on Cycling Lanes
E. Elgin County re February 25, 2025 From the Council Chambers
13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-09/25 by Lorne James, Treasurer re Ojibwa Refinancing Plan – By-law No.
2015-027 / Guarantorship Reserve [matter to be heard immediately after Section 9]
Council Agenda March 6, 2025
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B. Report CAO-14/25 by Thomas Thayer, CAO re Relinquishment of Interest – Unopened
Road Allowance – Part 2 Plan 11R-5255
14. BY-LAWS
A. By-law No. 2025-017 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Canadian Union of Public Employees and its
Local 35.4
B. By-law No. 2025-018 Being a by-law to relinquish interest in a part of an
unopened and unnamed road allowance in the Municipality of Bayham in the County of
Elgin designated as Part 2 on Registered Plan 11R-5255
C. By-law No. 2025-019 Being a by-law to authorize the discharge of all remaining
debt obligations held by Toronto-Dominion Bank (TD) authorized under By-law No. 2015-
027 (Ojibwa Debt Retirement)
D. By-law No. Z798-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – Underhill Farms Ltd.
E. By-law No. Z799-2025 Being a by-law to amend By-law No. Z456-2003, as
amended – Redecop and Wiebe
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
A. Confidential Item re Personal matters about an identifiable individual; Labour relations,
employee negotiations (Human Resources)
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-020 Being a by-law to confirm all actions of Council
18. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, February 20, 2025
7:00 p.m.
7:30 p.m. Public Planning Meeting – 1 Application
The February 20, 2025 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
TREASURER LORNE JAMES *via Zoom
BY-LAW ENFORCEMENT OFFICER MARK RUSSELL
MANAGER OF CAPITAL PROJECTS WATER/
WASTEWATER ED ROLOSON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
13.2 D Report CAO-12/25 by Thomas Thayer, CAO re Acquisition / Stop-up, Close, and
Convey – Part 1 – Plan 11R-11305 – Part of Fourth Street, Straffordville
4. ANNOUNCEMENTS
Councillor Froese announced that advance polls for the Provincial Election are at the Vienna
Lions Community Centre.
Mayor Ketchabaw encouraged everyone to vote in the Provincial Election.
Mayor Ketchabaw reminded residents of the North Shore Resilience Open Houses taking place
in the SCC Main Hall on Wednesday, February 26, 2025.
Mayor Ketchabaw noted that the flags at municipal buildings are at half-mast for the passing of
Keith Underhill who was a former Councillor for the Village of Vienna.
Council Minutes February 20, 2025
2
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held February 6, 2025
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT the minutes from the Regular Meeting of Council held February 6, 2025 be approved
as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-01/25 by Ed Roloson, Manager of Capital Projects / Water/Wastewater re 2024
Annual Drinking Water and Compliance Summary Reporting – Bayham and Richmond
Water Systems
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report PS-01/25 re 2024 Annual Drinking Water and Compliance Summary Reporting
– Bayham and Richmond Water Systems be received for information.
CARRIED
B. Report BL-02/25 by Mark Russell, By-law Enforcement Officer re Updates to Traffic and
Parking By-law
Council Minutes February 20, 2025
3
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report BL-02/25 re Updates to Traffic and Parking By-law be received for information;
AND THAT Council approve By-law No. 2025-013 as presented;
AND THAT By-law No. 2025-013 be brought forward for enactment.
CARRIED
The Council Meeting recessed at 7:34 pm to host a Statutory Planning
Meeting.
The Council Meeting resumed at 7:37 pm.
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Decision re Minor Variance Application A-01/25 Heimbuch
B. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-03/25 Underhill
Farms Ltd.
C. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-04/25 Fehr
D. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-05/25 1830567
Ontario Inc.
E. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-06/25 Wood
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT items 12.1.1 A – E be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DS-10/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Dedication
of Part 8 of Registered Plan 11R-6179, Except Part 7 & 8 of Registered Plan 11R-6366 as
Public Highway System – Bruce Street
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report DS-10/25 re Dedication of Part 8 of Registered Plan 11R-6179, Except Parts 7
and 8 of Registered Plan 11R-6366 as part of the public highway system (Bruce Street);
Council Minutes February 20, 2025
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AND THAT By-law No. 2025-012 be presented for enactment.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Town of Cobourg re Municipal Restructuring Study
B. Town of Hanover re Imposition of Tariffs on Canada
C. Peterborough County re Tariffs on Canada
D. Township of Uxbridge re Implementation of Buy Canadian Policy
E. Elgin County re February 11, 2025 From the Council Chambers
F. Elgin County re 2025 Budget Consultation
G. Long Point Region Conservation Authority re January 8, 2025 Meeting Minutes
H. Elgin Area Primary Water Supply System re Notice of Master Plan Study
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT items 13.1.1 A – H be received for information;
AND THAT Council for the Municipality of Bayham supports items 13.1.1 B, C, and D.
CARRIED
13.1.2 Requiring Action
A. Legend Rubber Inc. re Request for Letter of Support
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the correspondence from Legend Rubber Inc. re Request for Letter of Support be
received for information;
AND THAT the Mayor be authorized to prepare and sign a Letter of Support from Bayham to
Legend Rubber Inc. for the noted grant application.
CARRIED
13.2 Reports to Council
A. Report TR-04/25 by Lorne James, Treasurer re 2024 Development Charges
Council Minutes February 20, 2025
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Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report TR-04/25 re 2024 Development Charges be received for information.
CARRIED
B. Report TR-05/25 by Lorne James, Treasurer re 2024 Investment Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report TR-05/25 re 2024 Investment Report be received for information.
CARRIED
C. Report CAO-11/25 by Thomas Thayer, CAO re Limiting Distance Agreement – Rempel
Friesen / Rempel Friesen and Costello – 56226, 56230 and 56232 Heritage Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Report CAO-11/25 re Limiting Distance Agreement – Rempel Friesen / Rempel
Friesen and Costello – 56226, 56230, and 56232 Heritage Line, Straffordville be received for
information;
AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute a
Limiting Distance Agreement under the Ontario Building Code between the Municipality of
Bayham, Rommie Rempel Friesen, and Rommie Rempel Friesen and Alanna Grace
Costello;
AND THAT the appropriate authorizing by-law be brought forward for Council’s
consideration.
CARRIED
D. Report CAO-12/25 by Thomas Thayer, CAO re Acquisition / Stop-up, Close, and Convey
– Part 1 – Plan 11R-11305 – Part of Fourth Street, Straffordville
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report CAO-12/25 re Acquisition / Stop-up, Close, and Convey of Part 1 – Plan 11R-
11305 – Fourth Street, Straffordville, be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham authorize the
acquisition of Part 1 on Plan 11R-11305, being part of Fourth Street, Straffordville, for nominal
consideration to facilitate a transaction between Soreny Farms Ltd. and the Straffordville
Evangelical Mennonite Church;
Council Minutes February 20, 2025
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AND THAT the Mayor and Chief Administrative Officer be authorized to execute any
documents necessary to complete the acquisition;
AND THAT the Council of The Corporation of the Municipality of Bayham declares Part 1 on
Plan 11R-11305 surplus to the needs of the Municipality for purposes of conveyance to the
Straffordville Evangelical Mennonite Church;
AND THAT staff commence the appropriate public comment period to stop-up, close, and
convey Part 1 on Plan 11R-11305 to the Straffordville Evangelical Mennonite Church, with all
of the Municipality’s legal and survey costs being paid by the Straffordville Evangelical
Mennonite Church.
CARRIED
14. BY-LAWS
A. By-law No. 2025-012 Being a by-law to authorize and to declare lands in the
Municipality of Bayham as part of the open public highway system (Part 8 of Reference
Plan 11R-6366)
B. By-law No. 2025-013 Being a by-law to regulate traffic and parking of motor
vehicles in the Municipality of Bayham
C. By-law No. 2025-014 Being a by-law to authorize the execution of a limiting
distance agreement between the Corporation of the Municipality of Bayham, Rommie
Rempel Friesen and Rommie Rempel Friesen and Alanna Grace Costello
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT by-law No. 2025-013 be voted on separately.
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT By-law Nos. 2025-012 and 2025-014 be read a first, second and third time and
finally passed.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT By-law No. 2025-013 be read a first, second and third time and finally passed.
CARRIED
Council Minutes February 20, 2025
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15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the Council do now rise to enter into an “In Camera” Session at 8:12 p.m. to
discuss:
A. Confidential Item re Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line)
B. Confidential Item re Personal matters about an identifiable individual (CAO Performance
Evaluation)
CARRIED
16.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise from the “In Camera” Session at 10:59 p.m. and report on
Confidential Item re Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line) and Confidential Item re
Personal matters about an identifiable individual (CAO Performance Evaluation).
CARRIED
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT Confidential Item re Advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line) be received for information;
AND THAT staff proceed as directed.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confidential Item re Personal matters about an identifiable individual (CAO
Performance Evaluation) be received for information;
AND THAT the Mayor proceed as directed.
CARRIED
Council Minutes February 20, 2025
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17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-015 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Confirming By-law No. 2025-015 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 11:00 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, February 20, 2025
7:30 p.m.
A. Proposed Zoning By-law Amendment ZBA-03/25 55032 Vienna Line, Underhill Farms Ltd.
The February 20, 2025 Planning Public Meeting was held using hybrid technologies via
Zoom and livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
TREASURER LORNE JAMES *via Zoom
PUBLIC ATTENDEES A: N/A
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:35 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Proposed Zoning By-law Amendment ZBA-03/25 55032 Vienna Line, Underhill Farms
Ltd.
THE PURPOSE of the amendment to the Municipality of Bayham Zoning By-law is to rezone
the subject lands as a result of a surplus farm dwelling severance as follows:
The proposed Retained Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to the
’Special Agricultural (A2)’ Zone to prohibit new dwellings; and,
The proposed Severed Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to ‘Rural
Residential (RR)’ Zone to permit the existing single detached dwelling.
2
The subject property is known as 55032 Vienna Line, north side, and west of Brown Road.
THE EFFECT of this By-law will be to recognize the residential nature of the newly created residential
lot and to prohibit new dwellings on the retained farm parcel in accordance with the Official Plan, as
part of the clearing of Consent Conditions for Elgin County Land Division Committee File number E5-
23 that was Conditionally Approved on October 23, 2024.
5. PUBLIC PARTICIPATION
No public participation.
6. CORRESPONDENCE
No correspondence.
7. OTHER BUSINESS
No other business.
8. ADJOURNMENT
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Zoning By-law be considered at a future meeting of Council;
AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning
Application ZBA-03/25 is now complete at 7:37 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, February 27, 2025
6:00 p.m.
The February 27, 2025 Special Council Meeting was held using hybrid technologies via
Zoom and livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS TIMOTHY EMERSON *arrived at
6:05 pm
DAN FROESE *via Zoom
SUSAN CHILCOTT
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
TREASURER LORNE JAMES
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 6:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REPORTS TO COUNCIL
A. Report TR-06/25 by Lorne James, Treasurer re 2024 Q4 Variance Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report TR-06/25 re 2024 Q4 Variance Report be received for information.
CARRIED
B. Report TR-07/25 by Lorne James, Treasurer re 2024 Surplus Allocation
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report TR-07/25 re 2024 Surplus Allocation be received for information;
Special Council Minutes February 27, 2025
2
AND THAT Council confirm the 2024 Surplus Transfer Report attached hereto as
Appendix ‘A’;
AND THAT Council confirm the 2024 Revised Reserves, Reverse Funds, and Deferred
Revenue Report attached hereto as Appendix ‘B’;
AND THAT Council confirm the 2024 Sale of Assets Report attached hereto as Appendix ‘C’;
AND THAT Council direct staff to bring forward an updated Surplus of Assets report for all
departments of the Municipality.
CARRIED
C. Report TR-08/25 by Lorne James, Treasurer re 2025 Fiscal Outlook Report
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report TR-08/25 re 2025 Fiscal Outlook Report be received for information.
CARRIED
4. OTHER BUSINESS
A. Procedural Motion to Amend Start Time of March 6, 2025 Regular Meeting of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the March 6, 2025 Regular Meeting of Council be permitted to start at 6:30 p.m. in
accordance with section 4.2.1 of the Municipality’s Procedural By-law.
CARRIED
5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2025-016 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2025-016 be read a first, second and third time and finally
passed.
CARRIED
6. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
Special Council Minutes February 27, 2025
3
THAT the Council meeting be adjourned at 6:37 p.m.
CARRIED
MAYOR CLERK
REPORT
FIRE DEPARTMENT
TO: Mayor & Members of Council
FROM: Harry Baranik, Fire Chief / CEMC
DATE: March 6, 2025
REPORT: FR-01/25 SUBJECT: 2024 ANNUAL FIRE AND EMERGENCY SERVICES REPORT
BACKGROUND
Annually, staff provide Council with a summary of Fire and Emergency Services operations.
Attached hereto as Appendix ‘A’ is the 2024 Annual Fire and Emergency Services Report.
ATTACHMENTS
1. Annual Fire & Emergency Services Report
STRATEGIC PLAN
3.1: Quality of Governance > To undertake strategies and technology and knowledge
capital investments that continuously improve a service-orientated governance
approach in Bayham
Initiative: Continue to develop knowledge regarding new innovative strategies in Fire
Services.
RECOMMENDATION
1. THAT Report FR-01/25 re 2024 Annual Fire and Emergency Services
Report be received for information.
Respectfully submitted: Reviewed by:
Harry Baranik Thomas Thayer, CMO, AOMC
Fire Chief/CEMC/By-Law Chief Administrative Officer
B.A., CMM III Police Professional/
Fire Services Executive, CEMC, CAFI
1
Appendix A
2024 ANNUAL REVIEW
FIRE & EMERGENCY SERVICES
2
Contents
Introduction .................................................................................................................................................. 3
Emergency Response: Calls for Service ....................................................................................................... 3
Emergency Response Types ......................................................................................................................... 4
Comparison of Number of Calls by Station Location: ............................................................................... 4
Comparison of Number & Type of Calls for the Entire Department ........................................................ 5
Comparison of Percentage of Response Type by Station ......................................................................... 6
Port Burwell - Station 1 ......................................................................................................................... 6
Straffordville – Station 2 ....................................................................................................................... 7
Fires ............................................................................................................................................................... 7
Medical Responses ....................................................................................................................................... 8
Other calls ..................................................................................................................................................... 9
Training ......................................................................................................................................................... 9
Equipment/Building Upgrades .................................................................................................................. 10
Fire Safety Education.................................................................................................................................. 10
Emergency Management ........................................................................................................................... 10
2024 Budget ................................................................................................................................................ 11
Grants .......................................................................................................................................................... 11
Conclusion .................................................................................................................................................. 11
2025 Priorities ............................................................................................................................................ 12
3
Introduction
The following is the 2024 Summary Report for the Bayham Fire and Emergency Services (BFES) and will
include the projects the Fire Service is working on for 2025. The BFES works hard to ensure that its
mission is carried out in the safest manor possible.
Mission
"The primary mission of the Bayham Fire Department is to provide a range of programs to
protect the lives and property of the inhabitants of the Municipality of Bayham from the adverse
effects of fires or exposure to dangerous conditions created by man or nature."
The BFES endeavours adhere to the guidelines of the Municipality of Bayham’s Community Strategic
Plan.
The fire service in Ontario is continually evolving. The BFES strives to stay current on the requirements
as directed by senior levels of government, to wit: The Ontario Fire Marshal’s Office. As council has been
previously advised, next July, all firefighters will need their National Fire Protection Association (NFPA)
certification for Fire Fighter Level I and II, and Hazardous Materials. Over the past 4 years, our new
recruits have been instructed to this level, with a few still requiring to successfully pass some the written
testing components. In 2024, Chief Training Officer Dawley ensured that every practice was dedicated to
those experienced firefighters needing certification would receive the required material and be able to
demonstrate the skills required to challenge the National Fire Prevention Association’s (NFPA) exams to
be certified.
This report will also address a 2024 review of the Municipality’s Emergency Measures Management.
Emergency Response: Calls for Service
In 2024, the BFES responded to 216 calls for service which is the highest year ever for calls for service.
The chart below is a ten-year comparison of the total number of calls. The year of 2024 was 32 calls over
the 10-year average of 182 calls for service per year.
0
50
100
150
200
250
2025 2016 2017 2018 2019 2020 2021 2022 2023 2024
Calls for Service
4
Emergency Response Types
Comparison of Number of Calls by Station Location:
The following is a three-year comparison of total number of calls per station for the year. The
percentage of response volume was almost evenly distributed between the two stations.
128
88
Comparison of Number of Calls by Station
in 2024
Straffordville Stn #2 Port Burwell Stn #1
106
83
Comparison of Number of Calls by Station
in 2023
Straffordville Stn Port Burwell Stn
5
Note: This comparison is by location of the first station tiered out and whose area the incident is. This
can be misleading due to the fact many calls are a two-station response.
Comparison of Number & Type of Calls for the Entire Department
The following is a three-year comparison of the different response types for the entire department.
It is interesting to note that although the overall volume of calls changed, the percentage relating to the
percentage of types of calls has remained constant with a slight increase in the request for medical
responses in the past two years.
95
84
Comparison of Number of Calls by
Station in 2022
Straffordville Stn #2 Port Burwell Stn #1
4%
50%
2%5%
10%
13%
9%
6%
Percentage of Calls for Service in 2024
Fire
Medical
Technical Rescue
Public Hazard
Alarms
MVC's
Burning Complaints
Other/Mutual Aid
6
Comparison of Percentage of Response Type by Station
The following is a comparison of the response type by each station for 2024.
Port Burwell - Station 1
6%
50%
4%
7%
10%
15%
8%
0.10%
Prescentage of Calls for Service in 2023
Fire
Medical
Technical Rescue
Public Hazard
Alarms
MVC's
Burning Complaints
Other/Mutual Aid
7%
44%
6%
8%
13%
9%
3%
8%
Percentage of Calls for Service in 2022
Fire
Medical
Technical Rescue
Public Hazard
Alarms
MVC's
Burning Complaints
Other/Mutual Aid
7
In review, in 2024, the Port Burwell Station remained consistent except for a continued slight decrease
in Fire related calls since 2022.
Straffordville – Station 2
In Review, the Straffordville Station remained consistent in most categories.
Fires
In 2024, the BFES responded to 9 fire related calls. These numbers were consistent with the previous
two years. There was a slight decrease in the number of structure fires from 2023 but equal with 2022.
2%
56%
3%7%8%10%10%
3%4%
49%
6%
12%9%13%
6%
1%
7%
44%
6%8%
13%9%
1%
8%
0%
10%
20%
30%
40%
50%
60%
Fire Medical Technical
Rescue
Public Hazard Alarms MVC's Burning
Complaints
Other/Mutual
Aid
3 Year Precentage Comparison of Calls for Service for the Port
Burwell Station
2024 2023 2022
6%
46%
1%5%
14%17%
7%5%8%
52%
3%2%
11%
16%
6%3%
10%
40%
1%5%
18%15%
3%7%
0%
10%
20%
30%
40%
50%
60%
Fire Medical Technical
Rescue
Public Hazard Alarms MVC's Burning
Complaints
Other/Mutual
Aid
3 Year Comparison of Percentage of Calls for Service for the
Straffordville Station
2024 2023 2022
8
Note: The category ‘Fire Calls category’ includes structure fires, vehicles fires, including all explosions,
grass fires, and wildland fires where there was no loss. Structure fires include residential, agricultural,
and commercial. As responses to unauthorized and authorized burning complaints include fire they have
been included below. Below is a comparison chart of the Fire calls over the past three years:
In 2024, the estimated dollar loss relating to structural fires was reported to the OFM at $2,455,000,
which is roughly double of that reported in 2023. These structure fires were fought with an aggressive
attack to contain the fire to the building usually well involved with fire upon the fire department’s
arrival. One of the structure fires was reported at $2,000,000 of damage. What is not mentioned in the
estimate is the potential dollar loss that was saved. In three of the fires, there were other buildings close
to the structure on fire and the fire department was able to limit the damage to the outer cladding of
the buildings saving millions of dollars in building and contents. In the fourth structure fire, upon the fire
department’s arrival, they were able to contain the fire to the kitchen area.
After a review as to the cause of the fires, there does not appear to have a single cause which fire
prevention can focus on to educate the community. The causes of the four structure fires includes:
inattentive cooking, improper wiring, probable burning on a windy day near a building, and probable
unsafe storage of a product that the owners would not have known about.
Burning complaints have significantly increased over the past two years due to the dry spells the
Municipality has been experiencing during the past two springs and early summers. In 2024, the Fire
Chiefs in Elgin County issued a burning ban. This led to an increase in burning complaints. The Fire Chief
would like to thank the community for adhering to the ban and notifying the department when those
who were not.
Medical Responses
The following three-year comparison of medical calls indicates that there is a continue increase in the
number of medical calls which the BFES responded to. Yet as previously indicated, the percentage of
these calls remains constant. What needs to be noted is that in the summer of 2023, Medavie
Paramedic Services increased the staffing at the Port Burwell station to include a full crew throughout
the days of the week. The following table contains the numbers within the three-year average for
medical calls:
Type 2024 2023 2022
Structure 4 7 5
Vehicle 3 1 4
No Loss (Out Door) 2 3 5
Burning Complaints 19 15 6
Total 28 26 20
9
Other calls
In 2024, BFES continually responded to an increase in reported motor vehicle collisions (MVC’s) over the
past three years. The percentage of MVC calls on Talbot Line (Highway 3) has declined. Approximately
one third of the calls are property damage only and do not require any services from the fire
department. On two occasions, cell phone service has reported an incident which could not be located.
It should be noted that there were several serious MVC resulting in fatalities and serious injury and that
weather really was not a factor, however extrication needed to be performed.
Type 2024 2023 2022
MVC &/or Extrication 30 28 17
The number of responses for Public Hazards type calls remained constant. These calls were almost
evenly divided between power lines being down and natural gas leaks. Unlike the previous years, no one
storm was responsible for multiple calls for lines down. Hydro One needs to be complimented on their
hard work over the summer which decreased the lines down class significantly. Regarding the natural
gas leaks, only one was a result of improper digging. In December 2024, the BFES responded to Plank
Road, south of Vienna, for a report of a natural gas leak. Upon arrival, fire crews confirmed that a tree
had fallen on a main valve and severed the pipe off. After the incident, the Fire Chief was approached by
the responder from EPCOR who complimented the fire department in the way they handled the
situation ensuring the community was kept safe.
Training
In the spring of 2022, the Ontario Government announced O. Reg. 343/22 requiring firefighters to be
either approved under a legacy program or certified under the National Fire Protection Association
(NFPA) Standards for Fire Fighter Level I & 2 and Hazardous Materials Operations Level by July 1st, 2026.
(Note to remain at a ‘full-service level’ only certification can be obtained. Further, “Grandfathering”
which occurred in 2015 and later in 2018 is accepted as being certified). All recruits trained in the past
four years have been trained to the new standard through the Elgin – Middlesex Regional Training
Centre, however, as mentioned earlier there are few firefighters working on passing their NFPA exams.
Further, there is a modest number of current firefighters which will have to be certified due to their
training was not recognized by the International Fire Service Accreditation Congress (IFSAC). During
2024, Chief Training Officer Dawley set training in order that those individuals will be able to challenge
the exam. Challenging and exam is a process in which the Fire department must prove to the OFM –
IFSAC that the training was to their quality.
The next pressure for training will be ensuring the fire department has adequate personnel trained in
the new NFPA Standards involving skills requiring technical knowledge by July 2028. This would include
such things as high Angle, Water, Ice Water and Swift Water as set out in the fire department’s
Establishing and Regulating By-Law.
Year 2024 2023 2022
Number of Medical
Related Calls
107 94 79
10
Equipment/Building Upgrades
In 2024, the BFES had two additions to their fleet. In 2021, Council acknowledged the need for the BFES
to upgrade the fleet and allowed for the purchasing of a new pumper for the Port Burwell Station. The
Pumper was first promised by the first quarter of 2023. In July 2024, the new pumper was delivered and
is now in full operation.
Also in March 2024, the Straffordville Fire Association donated the new side-by-side UTV which was
placed in service. The donation was the result of various fund-raising events, donations from the
community and from the Port Burwell Firefighters Association. This donation was further enhanced by
the donation of the Canadian Foundation of Fire House Subs. Through their grant, the BFES was able to
install the skid unit in the back UTV which has 303 liters (80 US gallons) of water, a portable pump with
hose real and a patient transport platform. It needs to be noted that this UTV with its skid unit has
proven its value at such events as the solar eclipse event in Port Burwell, responding to grass fire calls
and other fires in wooded areas that were a distance away from any roadway.
In the fall of 2024, Council approved the purchase of a new tanker which will be placed in the
Straffordville Station. This tanker was purchased as part of a multi fire apparatus purchase involving the
Township of Malahide and the Municipality of West Elgin. Through this joint purchase, all municipalities
received a reduction in the purchasing price. It is anticipated that the BFES will receive their new tanker
in the first quarter of 2026.
Fire Safety Education
In 2024, the BFES continued to attend events which the public has requested their attendance. The Fire
Education team has utilized the Elgin County Fire Prevention smoke trailer to help with fire safety
education.
During Fire Prevention week in October, almost every school within our municipality, both public and
private, were attended to educate the children on fire safety 2024’s message of “Smoke Alarms – Make
Them Work for You”. After the attendance at the schools, both stations held an open house to further
educate the other members of the community. Both stations had good success with their open houses.
Emergency Management
On April 8, 2024, the Municipality of Bayham was a community with the path of the total solar eclipse.
As this is a rare event, the Municipality was challenged with many unknowns which made the planning
somewhat difficult. Elgin CAOs and Fire Chiefs were engaged in discussions a year in advance to begin
high-level preparations. The Municipality’s Emergency Control Group (ECG) met and designed a
proportional approach to ensure the safety of the community. Staff had also attended small businesses
in the community to ensure they were prepared for the day. On April 4, 2024, The Emergency
Operations Centre was initiated. This allowed the ECG to prepare and work with not only the internal
departments of the municipality, but also with the Elgin County ECG, and other agencies such as the
OPP, and the Amateur Radio Club.
In December 2024, the EOC met for their required annual training. This training along with the event of
the solar eclipse were utilized by the Municipality’s to complete the requirements of Emergency
Management Ontario (EMO).
11
The 2024 Municipal Emergency Response Preparedness Plan submission was completed and submitted
to EMO. The submission was accepted placing the Municipality of Bayham in good standing.
Lastly, in December 2024, the Municipality of Bayham received a reception trailer from the County of
Elgin. This trailer is stored in the Straffordville Fire Station. In the inventory, it has cots, bedding,
registration sheets, water, and emergency lighting.
2024 Budget
In general, the BFES operated within its budget. The following are key points that affected the 2024
Budget:
Revenues: Revenues fell slightly short due to the revenues of Motor Vehicle Collisions have not
been collected in full. This is partially due to administrative issues with MTO data access, which
are being resolved.
Operational Equipment: Operational Equipment was over budget largely because of the Legend
Rubber fire and the foam that was used. The Municipality of Bayham was responsible not only
for the foam used from their own resources, but also had to reimburse the foam used from the
Mutual Aid partners. It must be noted that the foam used substantially reduced the hours
required to fight the fire. It is anticipated through Fire Marque, BFES’s collection agency, that
most of the costs will be collected and returned to the Municipality.
Vehicle Maintenance: Vehicle maintenance was over budget. One reason was because of the
repair to Straffordville’s Pumper’s pump. This repair was an unforeseen, however a necessary
repair to keep the truck operational.
Grants
In 2024, the BFES services was successful in obtaining the following grants:
$12,000 for the Canadian Foundation for Fire House Subs (Skid Steer Unit for UTV)
$16,200 from the Ontario Government’s Fire Protection grant (Port Burwell Station:
Install a plexiglass partition between the bunker gear room and the apparatus bays.
Straffordville Station: Build a room in the upper mezzanine for cleaning and drying the
bunker gear).
In 2024, the Municipality of Bayham applied for the Emergency Measures grant from the Ontario
Government’s EMO, and was granted $50,000. Council received Report CAO-10/25 re Transfer Payment
Agreement – Community Emergency Preparedness Grant, which advised of this grant award. This
money will enable to Municipality to obtain a fully equipment emergency response trailer.
Conclusion
In 2024, there were some significant personnel changes. In late December 2023, Perry Grant stepped
away from the Fire Department after 55 years of Service. It is intended at this year’s awards ceremony
that his service will be formally recognized.
In 2024, the BFES had a recruitment drive. This drive resulted in five new firefighters. In this class, three
of the recruits are being stationed at the Port Burwell station. The other two are assigned to the
12
Straffordville station. Of the five, two have medical backgrounds. One is an experienced paramedic, and
the other is in the final stages of completing their nursing certification.
The Elgin County Fire Chiefs Association continues to meet monthly. This has already proven beneficial.
The Fire Chiefs are being proactive with municipal-owned communications infrastructure and the fire
dispatch agreement. As an Association, they have approached County Council requesting a working
group be formed to address the aging communications system owned by the municipalities in the
County of Elgin. Further, as stated early, using the theory of ‘economy of scale’, there was a joint
purchase of three tankers.
In 2024, reports of Lithium Battery/ Electric Vehicle (E.V.) fires began to arise as they are becoming more
popular. Statistically, E.V.s are not any more prone to catch on fire than the internal combustion engine
vehicles are. However, they take 20 – 30 times more in water to extinguish, foam should not be used
and are extremely toxic if inhaled. The BFES responds to approximately 5 vehicle fires currently involving
internal combustion engines. As E.V.s use continues to increase, the chances of the BFES responding to
such an event will also increase. Lithium Battery fires are not just related to E.V.s. Lithium Battery bicycle
fires are becoming more common. It is imperative, that the public be made aware only use the batteries
and chargers that are approved by the manufacturer. And never leave a charging unit in an area that
would impede the path of egress in case of an emergency.
In 2024, Fire Chief Baranik, who is a member of the Ontario Association of Fire Chiefs Health and Safety
Committee, remains a member with the Occupational Health and Safety Act’s Section 21 Committee.
The Section 21 Committees are authorized under the Act to assist the Minister of Labour, Training and
Skills Development and Immigration to meet regarding safety concerns for the occupation they
represent. This is a provincial committee comprised of members from the Ontario Fire Marshal’s Office,
Ministry of Labour, Ontario Professional Fire Fighters Association, Fire Fighters Association of Ontario,
Ontario Association of Fire Chiefs, Association of Municipalities of Ontario, and Public Service Health and
Safety Association. One of the tasks of the committee is to produce Guidance Notes for fire
departments in order they can draft their own Standard Operating Guidelines that would make the
Guidance Note more reflective to their community.
2025 Priorities
Some of the priorities for the BFES in 2025 include:
Recruit Class: Successful completion of the recruit class and ensuring they are soon enrolled into
their driver training and the Pump Operators course.
Recruitment: The BFES will host another recruit drive in early fall of 2025.
Mandatory Certifications: Prepare for the current proposed Mandatory Certification Regulation
under the Fire Protection and Prevention Act as mentioned earlier.
Community Risk Assessment: To complete the Community Risk Assessment as required by
Provincial Regulations and present it to Council in the 2025 second/third quarter.
Associations: Continue to develop relationships in those associations that can have a direct
positive impact with the BFES. These would include but not limited to the Canadian and Ontario
Association of Fire Chiefs, Ontario Municipal Fire Prevention Officers Association, the Ontario
Association of Fire Training Officers, and the Canadian and National Fire Investigation
13
Association. Being part of these associations allow for easy contact to people with expertise in
specific matters to respond to the needs of the community.
Review of the BFES Standard Operating Guidelines (SOG): With the BFES’s Joint Health and
Safety Committee, initiate a review of the BFES’s SOG’s to ensure they are in line with the
Occupation Health and Safety Section 21 Guidelines. This will also include a review of the BFES
Cancer Prevention checklist as the section 21 committee is reviewing the list and will be making
further changes.
Mutual Aid: Through the Elgin County Fire Chiefs Association, the County Fire Departments’
Mutual Aid meetings have been re-established and to ensure attendance at these meetings.
County Fire Prevention Association: This Association has been re-established. To ensure those in
the role of Public Education attend those meetings.
Finances: Continue to work with the Municipal Treasurer in order that future capital projects
can be identified, costed, and listed in upcoming budgets. Continue to remain within the
operating budget as adopted by Council. To work at obtaining the revenue for MVC’s and
through Fire Marque.
To issue a Request for Purchase for the departments Self Contained Breathing Apparatus
SCBA’s). Many of the bottles will be expiring this year and there has been an increase in repair
costs as they seem to be failing more and more. At recent meetings with the suppliers, it has
been discussed that there may be significant price increases in the near future. These costs are a
result of a new NFPA standard in June 2025 which new bottles and packs will have to be made
to, the manufactures annual increase 4 – 5%, and one manufacturer is speaking of eliminating
its introductory offer for its product. Note: The SCBA Bottle are an aluminum lined bottle
wrapped with fiberglass and it is unknown how much the new tariffs will impact the price.
Mandatory Reporting: Ensure legislative required reports are completed in a timely manner.
Emergency Management: Work with staff to ensure the community is warned of upcoming
events such as significant weather events or major road closures because of an incident. To
continue to work with our partners including Government agencies and non-government
agencies to be properly prepared and respond to any upcoming events.
Municipality of Bayham’s Establishing and Regulating By-Law: Prepare and present a renewed
Establishing and Regulating By-Law to Council
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Manager of Public Works/Drainage Superintendent
DATE: March 6, 2025
REPORT: PS-02/25
SUBJECT: 2025 AGREEMENT RENEWALS
BACKGROUND
Staff have been working with suppliers and contractors to secure future costs and update
contracts. With many contracts expiring in 2024 or being renewed for 2025, staff wanted to
update Council on the latest progress as they work towards the 2025 Operating Budget.
DISCUSSION
AGREEMENT NO. 0760 – VARIOUS WORKS ASSOCIATED WITH CONSTRUCTION AND
OPERATION MAINTENANCE – UNDERHILL TRUCKING
On January 1, 2022, Council passed By-law No. 2021-059, being the by-law to authorize the
execution of Agreement No. 0760 with Underhill Trucking for the provision of works associated
with construction and operational maintenance activities. This is for the general use of excavating
equipment and road side equipment. Subject to Council consideration and approval, Underhill
Trucking has agreed to a contract extension for a one (1) year term, ending December 31, 2025
as follows:
One (1) year ending December 31, 2025
Increase of 30 percent since 2022
All other terms would remain unchanged
Underhill Trucking has been providing the Municipality annual support on Capital and Operational
projects since 2018, which utilizes the following equipment:
Excavator,
Brusher
Dump truck/Yard truck
Loader
Roadside Mower
30-ton Float Service
Annually, staff deal with many challenges when completing projects due to staffing limitations,
conflicting priorities, and equipment availability that cause delays in project timelines.
Underhill’s flexibility has been a real asset in navigating those challenges and keeping projects
on track. Having a contractor who is able to be rescheduled on short notice can make a huge
difference in maintaining momentum when things get delayed or when priorities shift
unexpectedly.
The municipality has seen a 30 percent increase in costs since 2022, equating to an annual rise
of 10 percent. Staff have compared the current hourly rates to those of other projects and have
found that the current prices are still significantly lower than the industry average for the high
usage pieces of equipment.
This Agreement has the option for continuous one (1) year renewals at a mutually agreed price.
Staff recommend proceeding as outlined.
AGREEMENT NO. 0733 – SUPPLY & PLACEMENT OF GRANULAR MATERIALS –
JOHNSTON BROS. LTD.
On July 16, 2020, Council passed By-Law no. 2020-064, being the by-law to authorize the
execution of Agreement No. 0733 with Johnston Bros. Ltd. for the provision Supply and
Placement of Granular Materials.
Johnston Bros. has been suppling gravel for capital and operational projects for more than six (6)
years and has met all municipal standards, which include testing, quantity hauling, and placement
quality. Subject to Council consideration and approval, Johnston Bros. has agreed to a contract
extension as follows:
One (1) year ending December 31, 2025
Increase of 2.4 percent from 2024
All other terms would remain unchanged
Johnston Bros. Ltd.’s proposal represents an average annual increase of 5.2 percent for the past
five (5) years with large increases during the uncertain 2020-2022 years. The proposed
agreement cost reflects a $1.50 difference from the municipal price, not accounting for staff time
required for delivery and application.
This Agreement has the option for continuous one (1) year renewals at a mutually agreed price.
Staff recommend proceeding as outlined.
AGREEMENT NO. 0743 – CONCESSION FOOD BOOTH SERVICES – SIMPLY SCOOPS
On July 16, 2020, Council passed By-law NO. 2020-080, being the by-law to authorize the
execution of Agreement No. 0743 with Simply Scoops for the provision of Concession Food Booth
Services.
Annually since 2020, Simply Scoops has been providing a Food Concession Stand at the Port
Burwell East Beach from May through September.
Each year, staffing the concession booth has faced challenges in opening daily during May and
September, with weekends being the only exception. Municipal staff have agreed to implement
optional hours during these months as summer help becomes unavailable.
Subject to Council consideration and approval, Simply Scoops has agreed to a contract
extension as follows:
One (1) year ending December 31, 2025
No increase in cost is proposed
All other terms would remain unchanged
Each year, the $15,000 fee for the concession booth helps offset maintenance and utility costs
at the beach. While the addition of the concession booth does result in extra costs for garbage
and utilities, the beach contractor is responsible for commercial waste, while municipal staff or
contractors handle waste generated by beach patrons.
The year 2025 will be the final year for renewal, before transitioning to a Request for Proposal
(RFP) process for 2026 procurement. Staff expect to have the RFP issued in Q4 2025 or Q1
2026 for the 2026 beach season. Staff recommend proceeding as outlined with the extension.
AGREEMENT NO. 0762 – LINE PAINTING SERVICES – GUILD ELECTRIC LIMITED
On October 21, 2021, Council passed By-law No. 2021-058, being the by-law to authorize the
execution of Agreement No. 0762 with Guild Electric Limited for the provision of Line Painting
Services.
The municipality is required under the Roads Maintenance Agreement with the County of Elgin
to complete all centerline and outside line painting on County roads. Subject to Council
consideration and approval, Guild Electric Limited has agreed to a contract extension as follows:
One (1) year ending December 31, 2025
An increase of 1.8 percent is proposed for 2025
All other terms would remain unchanged
The County Roads Maintenance Agreement (RMA) covers 85 percent of the total invoice from
Guild, as Bayham has around 4 kilometres of centerline painting completed each year.
Annually, approximately $105,000 (combined RMA/Municipal) is spent on this service. The
proposed 1.8 percent increase would add an additional $1,900 for 2025.
This Agreement has the option for two (2), one (1) year extensions at a mutually-agreed-upon
price. This extension will be the first of the two optional years. Staff recommend proceeding as
outlined.
AGREEMENT NO. 0814 – BRIDGE WASHING – MOBIL SERVICES INC.
On May 4, 2023, Council passed By-law No. 2023-033, being the by-law to authorize the
execution of Agreement No. 0814 with Mobil Services Inc. for the provision of Bridge Washing
services. Subject to Council consideration and approval, Mobil Services Inc. has agreed to a
contract extension as follows:
One (1) year ending December 31, 2025
An increase of 1.5 percent is current agreement language for 2025
All other terms would remain unchanged
Municipality of Bayham combined with the County of Elgin has a total of fifteen (15) bridges that
annually receive washing. This is also part of the Elgin County RMA agreement, and a split
invoice of 60/40 County/Bayham annually near $21,000. This increase reflects a $300 difference.
This agreement has the option for two (2), one (1) year agreements at a mutually agreed price.
This extension will be the first of the two optional years. Staff recommend proceeding as outlined.
AGREEMENT NO. 0645 – PREVENTATIVE MAINTENANCE WORKS ASSOCIATED WITH
VARIOUS FACILITIES - KOOLEN ELECTRIC
On January 18, 2018, Council passed By-law No. 2018-015, being a by-law to authorize the execution
of Agreement No. 0645 with Koolen Electric for the provision of facility preventative maintenance works
associated with HVAC in various facilities. Subject to Council consideration and approval, Koolen
Electric has agreed to a contract extension as follows:
One (1) year term ending December 31, 2025.
All terms remain the same with no price increase.
Staff recommend proceeding as outlined.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Not Applicable.
RECOMMENDATION
1. THAT Report PS-02/25 re 2025 Agreement Renewals be received for information;
2. AND THAT Council authorizes extensions to the following agreements as outlined in
Report PS-02/25:
Agreement No. 0760 – Underhill Trucking for the provision of Various Works Associated
With Construction and Operation Maintenance
Agreement No. 0733 – Johnston Bros. Ltd. for the provision of Supply & Placement of
Granular Materials
Agreement No. 0743 – Simply Scoops for the provision of East Beach Concession Food
Booth Services
Agreement No. 0762 – Guild Electric Limited for the provision of Line Painting Services
Agreement No. 0814 – Mobil Services Inc. for the provision of Bridge Washing
Agreement No. 0645 – Koolen Electric for the provision of Preventative Maintenance
Works associated With Various Facilities
3. AND THAT correspondence be sent to each contractor advising of the approved
extension to their Agreement under the Manager of Public Work’s signature.
Respectfully Submitted by: Reviewed by:
Steve Adams Thomas Thayer, CMO, AOMC
Manager of Public Works|Drainage Superintendent Chief Administrative Officer
ZBA-04/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM APPLICANT: ABRAHAM AND ANITA FEHR LOCATION: 11010 CULLODEN ROAD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-04/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, March 6th, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone the portion of the subject lands as a result of a severance and lot addition, in Zoning By-law Z456-2003. The proposed Severed Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to Agricultural (A1-A)’ Zone to maintain the agricultural use on lands over 40 hectares. The subject property is known as 11010 Culloden Road, east side, and north of Eden Line.
THE EFFECT of this By-law will be to recognize the existing agricultural use of the combined lots
in accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E92-24 that was Conditionally Approved on January 22, 2025.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, February 27, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 14th day of February 2025.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-05/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM APPLICANT: 1830567 ONTARIO INC. LOCATION: 55942 MAPLE GROVE LINE
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-05/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, March 6th, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a result of a surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed Severed Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-XX)’ Zone to permit a Minimum Lot Frontage of 13.4 metres. The proposed Retained Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to ‘Site-Specific Special Agricultural (A2-XX)’ Zone to prohibit new dwellings and permit a Minimum Lot Area of 9.3 hectares. The subject property is known as 55942 Maple Grove Line, north side, and west of Plank Road.
THE EFFECT of this By-law will be to recognize the residential nature of the newly created
residential lot and to prohibit new dwellings on the retained farm parcel in accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E2-25 that was Conditionally Approved on January 22, 2025.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, February 27, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 14th day of February 2025.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-06/25 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM APPLICANT: RICHARD AND KAREN WOOD LOCATION: 9837 COYLE ROAD
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-06/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, March 6th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
THE PURPOSE of this By-law Amendment is to meet Municipal Condition 1 for the County of Elgin E 88-24 Severance Application, and to facilitate the severance of Agricultural lands and rezone the lands as follows:
• ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR-XX)’ Zone for the severed lands to be consistent with the resulting land use and Official Plan policies for surplus farm dwellings and with relief from Section 7.4 to permit a Minimum Lot Frontage of 41.5 metres, whereas 50.0 metres is required.
• ‘Agricultural (A1)’ Zone to ‘Special Agricultural (A2)’ Zone for the retained lands to be consistent with the resulting land use and Official Plan policies for surplus farm dwellings and prohibit new dwellings.
The subject property is known as 9837 Coyle Road, west side, north of Howey Line.
THE EFFECT of this By-law is to meet Municipal Condition 1 for Severance Application E 88-24 that was conditionally approved on January 22, 2025 by the Elgin County Land Division Committee.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on
Wednesday, February 27, 2025 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written
submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the
Tribunal, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office.
Dated at the Municipality of Bayham this 14th day of February 2025.
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
ZBA-10/25
NOTICE OF INTENT TO PASS AN
AMENDING BY-LAW TO REMOVE A
HOLDING SYMBOL
IN THE MUNICIPALITY OF BAYHAM
APPLICANT/AUTHORIZED AGENT: CYRIL J. DEMEYRE LIMITED LOCATION: DRAFT PLAN OF SUBDIVISION 34T-BA2201 LOT D NORTH OF KING STREET, EAST OF NORTH STREET, PART OF LOT E, EAST OF NORTH STREET, PART OF LOT G, SOUTH OF CHAPEL STREET, REGISTERED PLAN NO. 54, VILLAGE OF VIENNA VIENNA RIDGE SUBDIVISION
TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment for the Removal of a Holding Provision (ZBA-10/25).
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on March 6th, 2025, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 and 36 of The Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel
AND TAKE NOTICE that only the applicant may file an appeal to the Ontario Land Tribunal should
Council refuse to remove the Holding Provision, or where Council fails to make a decision within
90 days after the application was submitted.
THE PURPOSE of the By-law is to facilitate the removal of the ‘h1’ and ‘h4’ Holding Provisions
on the lands legally described as Lot D north of King Street, east of North Street, Part of Lot E,
east of North Street, Part of Lot G, south of Chapel Street, Registered Plan No. 54 in the Village
of Vienna. The subject property, specifically the eight (8) proposed new Lots, is to be rezoned
from the ‘Holding Village Residential 1 (R1(h1/h4))’ Zone to ‘Village Residential 1 (R1)’ Zone in
the Municipality of Bayham Zoning By-law Z456-2003.
THE EFFECT of this By-law will be to satisfy the Draft Plan of Subdivision Agreement (34T-
BA2201) that was approved by By-law 2025-009 on February 6th, 2025 by the Municipality of
Bayham.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
DATED at the Municipality of Bayham this 25th day of February, 2025.
Village of Vienna
Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Planning Coordinator/Deputy Clerk
DATE: March 6, 2025
REPORT: DS-11/25 FILE NO. C-07 / D13.UNDE
Roll # 3401-000-008-09800 SUBJECT: Rezoning Application ZBA-03/25 Underhill Farms Ltd.
55032 Vienna Line
Draft Zoning By-law No. Z798-2025
BACKGROUND
Appointed Agent Logan Burnett, Harrison Pensa, submitted a rezoning application on behalf of
owner Underhill Farms Ltd. to rezone their property at 55032 Vienna Line, north side and west
of Brown Road. The lands are designated as ‘Agriculture’ and portions of ‘Natural Gas
Reservoir’ as per Schedule ‘A1’ Land Use of the Municipality of Bayham Official Plan and are
zoned Agricultural (A1) on Schedule ‘A1’ Maps No. 10 & 11 of the Municipality of Bayham
Zoning By-law No. Z456-2003.
The purpose of the amendment to the Municipality of Bayham Zoning By-law is to rezone the
subject lands as a result of a surplus farm dwelling severance as follows:
• The proposed Severed Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to ‘Rural
Residential (RR)’ Zone to permit the existing single detached dwelling; and,
• The proposed Retained Lot is to be rezoned from the ‘Agricultural (A1)’ Zone to the
’Special Agricultural (A2)’ Zone to prohibit new dwellings.
The effect of this By-law will be to recognize the residential nature of the newly-created
residential lot and to prohibit new dwellings on the retained farm parcel in accordance with the
Official Plan, as part of the clearing of Consent Conditions for Elgin County Land Division
Committee File number E5-23 that was Conditionally Approved on October 23, 2024.
The public meeting was held on February 20, 2025 with no signed in attendees and no written
public submissions.
DISCUSSION
Staff Report DS-77/24 regarding the Consent Application E5-23 with the planner’s
Staff Report DS-11/25 Underhill Farms Ltd. 2
memorandum, dated October 16, 2024, was presented and considered on October 17, 2024.
The Elgin Land Division Committee granted the consent on October 23, 2024 including a
condition to rezone both the severed and retained parcels.
Responding agencies include the Southwestern Public Health and the Long Point Region
Conservation Authority providing the attached comments – both having no objection to the
zoning amendment.
Staff and planner concur the rezoning application meets the policies and recommend approval
to change the zoning on the severed parcel from Agricultural (A1) to Rural Residential (RR) to
recognize the existing dwelling and the retained agricultural lands from Agricultural (A1) to
Special Agricultural (A2) to prohibit new dwellings.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS:
1. Rezoning Application ZBA-03/24 Underhill Farms Ltd.
2. Southwestern Public Health correspondence, dated February 3, 2025
3. Long Point Region Conservation Authority correspondence, dated February 10, 2025
4. Draft Zoning By-law No. Z798-2025
RECOMMENDATION
THAT Report DS-11/25 regarding the Underhill Farms Ltd. rezoning application ZBA-
03/25 be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
February 20, 2025 associated with this application, there were no attendees, no oral
presentations, no public written submissions and two agency submissions from the
Southwestern Public Health and Long Point Region Conservation Authority received
regarding this matter;
AND THAT all considerations were taken into account in Council’s decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by
changing the zoning on a property located in Concession 3 Lots 10 and 11, known
municipally as 55032 Vienna Line, from Agricultural (A1) to Special Agricultural (A2) on
the retained lands, and from Agricultural (A1) Zone to Rural Residential (RR) Zone on
the severed lands as a condition of Consent E5-23 to permit the severance of a surplus
farm dwelling in accordance with Municipality of Bayham’s Official Plan policies;
AND THAT Zoning By-law No. Z798-2025 be presented to Council for enactment.
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator/Deputy Clerk Chief Administrative Officer
www.swpublichealth.ca
St. Thomas Site
Administrative Office 1230 Talbot Street St. Thomas, ON N5P 1G9
Woodstock Site
410 Buller Street Woodstock, ON N4S 4N2
February 3, 2025 Municipality of Bayham 56169 Heritage Line, P.O. Box 160
Straffordville ON N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884
munderhill@bayham.on.ca Dear; Margaret Underhill
RE: Notice of Public Meeting Zoning Amendment ZBA-03/25 This letter acknowledges receipt of the Notice of Public Meeting Zoning Amendment ZBA-03/25 February 20, 2025, with reference to the above premises/property. Public Health reviews these applications using the best available evidence regarding land use planning, zoning, and health protection. A review of the application provides the following: ( ) 1. The application contains information that Public Health is not able to comment on.
( X ) 2. Public Health has no objection to the content of the application as it currently stands.
( ) 3. Public Health provides the attached letter for comments on the application. Please note that items marked with an “X” are applicable to this application as it currently
stands. Should there be amendments to the application, please forward them to Public Health for further assessment. Sincerely,
Renee McVicar Robert Northcott
Public Health Inspector Health Promoter Environmental Health Built Environment and Healthy Public Policy JF, JL; am Disclaimer: These comments are provided by Southwestern Public Health (SWPH) at the request of the municipality with the decision-making power over this land use planning/zoning application. SWPH is not a decision maker on this application and its comments are made solely with regard to SWPH’s role as a public body with an interest in the potential public health impacts of this application and for no other purpose.
Municipality of Bayham February 10, 2025
56169 Heritage Line
Straffordville, ON
N0J 1Y0
Attention: Margaret Underhill
Long Point Region Conservation Authority (LPRCA) staff have had an opportunity to review the
application ZBA-03/25 and can provide the following comments based on LPRCA’s plan review
responsibilities for the Municipality of Bayham’s consideration.
It is staff’s understanding that the submitted application will facilitate zoning changes to the
retained lot from A1 to A2 and for the severed lot, from A1 to RR.
Delegated Responsibility from the Minister of Natural Resources, Chapter 5.2 of the Provincial
Policy Statement, 2024
Conservation Authorities have been delegated responsibilities from the Ministry of Natural
Resources to represent the provincial interests regarding natural hazards encompassed by
Chapter 5.2 of the Provincial Policy Statement, 2024 (PPS). The overall intent of Chapter 5.0 -
Protecting Public Health and Safety of the PPS is to reduce the potential public cost and/or risk to
Ontario’s residents from natural or human-made hazards. As such, “development shall be directed
away from areas of natural or human-made hazards where there is an unacceptable risk to public
health or safety or of property damage, and not create new or aggravate existing hazards.”
The application is subject to the following subsections of Chapter 5.2 of the Provincial Policy
Statement:
5.2.2 Development shall generally be directed, in accordance with guidance developed by the
Province (as amended from time to time), to areas outside of:
b) hazardous lands adjacent to river, stream and small inland lake systems which are
impacted by flooding hazards and/or erosion hazards; and
LPRCA staff can advise that the application is consistent with Section 5.2.2(b) of the Provincial
Policy Statement, 2024.
Permitting under Ontario Regulation 41/24
The subject lands are partially regulated by Long Point Region Conservation Authority under
Ontario Regulation 41/24. Permission from this office is required prior to any development within
the regulated area as defined in the Conservation Authorities Act.
Development is defined as:
• the construction, reconstruction, erection or placing of a building or structure of any
kind,
• any change to a building or structure that would have the effect of altering the use or
potential use of the building or structure, increasing the size of the building or structure
or increasing the number of dwelling units in the building or structure,
• site grading, or
• the temporary or permanent placing, dumping or removal of any material, originating
on the site or elsewhere (Ontario Regulation 41/24)
Please feel free to reach out for any further questions related to this matter.
Braedan Ristine, Resource Planner
Long Point Region Conservation Authority
519-842-4242 | planning@lprca.on.ca
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z798-2025
UNDERHILL FARMS LTD.
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 11 by changing the zoning symbol on a portion of the lands from
Agricultural (A1) Zone to Rural Residential (RR) Zone, which lands are outlined in heavy
solid lines and marked “RR” on Schedule “A” Map No. 11 to this By-law, which schedule
is attached to and forms part of this By-law.
2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 11 by changing the zoning symbol on a portion of the lands from
Agricultural (A1) Zone to Special Agriculture (A2) Zone, which lands are outlined in heavy
solid lines and marked “A2” on Schedule “A” Map No. 11 to this By-law, which schedule
is attached to and forms part of this By-law.
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 6TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF MARCH 2025.
MAYOR CLERK
REPORT
DEVELOPMENT SERVICES
TO: Mayor & Members of Council
FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator
DATE: March 6, 2025
REPORT: DS-12/25 FILE NO. C-07 / D13.REDE
Roll # 3401-000-002-04920 SUBJECT: Rezoning Application ZBA-10/25 Redecop and Wiebe, Vienna Ridge Subdivision
Zoning By-law No. Z799-2025
BACKGROUND
Appointed Agent Andrew Vranckx, Cyril J. Demeyere Limited, has submitted a rezoning
application on behalf of William, Henry, and Jacob Redecop, and Peter Wiebe to rezone a
property subject to a Plan of Subdivision 34T-BA2201 known municipally as 48 North Street,
located on the east side of North Street, in the village of Vienna.
The subject lands are designated ‘Residential’ in the Municipality of Bayham Official Plan
Schedule ‘C’ Vienna: Land Use and Constraints and are zoned Village Residential 1 (R1(h1/h4))
in the Municipality of Bayham Zoning By-law No. Z456-2003, Schedule ‘H’ Vienna.
The purpose of the By-law is to facilitate the removal of the ‘h1’ and ‘h4’ Holding Provisions on
the lands legally described as Lot D north of King Street, east of North Street, Part of Lot E, east
of North Street, Part of Lot G, south of Chapel Street, Registered Plan No. 54 in the village of
Vienna. The subject property, specifically the eight (8) proposed new Lots, is to be rezoned from
the ‘Holding Village Residential 1 (R1(h1/h4))’ Zone to ‘Village Residential 1 (R1)’ Zone in the
Municipality of Bayham Zoning By-law No. Z456-2003.
The effect of this By-law will be to satisfy the Draft Plan of Subdivision Agreement (34T-
BA2201) that was approved by By-law No. 2025-009 on February 6, 2025 by the Municipality of
Bayham.
A public meeting will be held March 6, 2025 with consideration of the zoning by-law the same
evening.
DISCUSSION
The purpose and intent of the Zoning By-law amendment for the removal of the Holding
Provision was circulated by Notice of Public Meeting on February 25, 2025. A By-law is
Staff Report DS-12/25 Redecop Wiebe 2
prepared for this application. Further, no members of the public can appeal a Holding Provision
as only the applicant is able to appeal if Council refuses or does not make a decision within a
specified time frame.
By entering in to the Subdivision Agreement, the applicant has fulfilled the requirements to
remove the holding provision. Staff and planner are supportive of the purpose and effect of the
zoning amendment and recommend by-law approval.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1. Rezoning Application ZBA-10/25 Redecop Wiebe, Vienna Ridge Subdivision
2. Draft Zoning By-law No. Z799-2025
RECOMMENDATION
THAT Report DS-12/25 regarding the Redecop Wiebe, Vienna Ridge Subdivision, rezoning
application be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held March 6, 2025
associated with this application, there were no written submissions and no oral presentations
regarding this matter and that all considerations were taken into account in Council’s decision
passing this resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on the lands owned by William, Henry, and Jacob Redecop, and Peter Wiebe
identified as the Vienna Ridge Subdivision at 48 North Street, and subject to Plan of
Subdivision 34T-BA2201 from Holding Village Residential a (R1(h1/h4)) to Village
Residential (R1) Zone;
AND THAT Zoning By-law No. Z799-2025 be presented to Council for enactment.
Respectfully Submitted by: Reviewed by:
Margaret Underhill Thomas Thayer, CMO, AOMC
Planning Coordinator/Deputy Clerk Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z799-2025
REDECOP AND WIEBE
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “H” (Vienna) by changing the zoning symbol on the lands from ‘Holding Village Residential 1 (R1(h1 / h4))’ Zone to ‘Village Residential 1 (R1) Zone, which lands are outlined in heavy solid lines and marked “R1” on Schedule “H” (Vienna) to this By-law, which schedule is attached to and forms part of this By-law.
2) THIS By-law shall come into force on the date of passing.
READ A FIRST TIME AND SECOND TIME THIS 6TH DAY OF March 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF March 2025.
MAYOR CLERK
Office of the City Clerk Woodstock City Hall P.O. Box1539 500 Dundas Street Woodstock, ON N4S 0A7
Telephone 519-539-1291
February 25, 2025
The Honourable Doug Ford, Premier of Ontario 80 Wellington Street Ottawa, ON K1A 0A2
Via email: premier@ontario.ca
At the regular meeting of Woodstock City Council held on February 20, 2025, the
following resolution was passed:
“Whereas speeding, distracted driving, and impaired driving are among the leading
causes of driving related collisions, injuries, and fatalities in Ontario; and,
Whereas municipalities are called upon to modify driver behaviour through expensive infrastructure and even more expensive policing; and,
Whereas infrastructure and policing are inherently limited in their effectiveness at
reducing speed and distracted driving, and entirely ineffective at reducing impaired driving; Therefore be it resolved that the City of Woodstock calls on the Provincial and Federal
governments to do everything in their power to limit speeding, distracted driving , and
impaired driving, and thereby reduce collisions, injuries, and fatalities in our communities; and, That the City of Woodstock specifically requests that the Government of Ontario take
action to implement the rural road safety program that Good Roads has committed to
lead, which will allow Ontario's rural municipalities to make the critical investments needed to reduce the number of people being killed and seriously injured on Ontario’s rural roads; and,
That City of Woodstock Staff work with Oxford County and all Oxford municipalities on
the feasibility of implementing a long term Vision Zero Policy and the Good Roads Rural
Road Safety strategy across all of Oxford; and, That a copy of this resolution be forwarded to the Ontario Premier, Ontario Minister of Transportation, Ontario Minister of Infrastructure, Ontario Minister of Agriculture, Ontario
Minister of Rural Affairs, Ontario Associate Minister of Emergency Preparedness and
Response, and Ontario Minister of Health; and, FURTHER THAT this resolution be circulated to all Oxford police services boards, Safe
and Well Oxford, Good Roads, and all municipalities in Ontario requesting their support.”
Yours Truly,
Jeff Bunn Manager, Legislative Services/ Deputy City Clerk City of Woodstock Cc.
The Hon. Prabmeet Sakaria, Minister of Transportation - prabmeet.sarkaria@pc.ola.org The Hon. Kinga Surma, Minister of Infrastructure - kinga.surmaco@pc.ola.org
The Hon. Rob Flack, Minister of Agriculture - minister.omafra@ontario.ca
Trevor Jones, Associate Minister of Emergency Preparedness and Response -trevor.jones3@ontario.ca The Hon. Sylvia Jones, Minister of Health - sylvia.jones@ontario.ca Woodstock Police Services - nnovacich@woodstockpolice.ca
Police Services Board - oapsb@oapsb.ca;
Safe and Well Oxford – safewelloxford@gmail.com Good Roads - info@goodroads.ca Association of Municipalities Ontario - amo@amo.on.ca Rural Ontario Municipal Association (ROMA) - roma@roma.on.ca
And all municipalities in Ontario
February 20, 2025
Honourable Doug Ford, Premier of Ontario Via Email Re: Ontario Deposit Return Program Please be advised that Council of the Town of Halton Hills at its meeting of Monday, February
10, 2025, adopted Resolution No. 2025-0025 regarding Support for the Town of Bradford West
Gwillimbury regarding Ontario Deposit Return Program.
Attached for your information is a copy of Resolution No. 2025-0025.
Respectfully,
Melissa Lawr, AMP
Deputy Clerk – Legislation
cc. Honourable Andrea Khanjin, Minister of Environment, Conservation and Parks Honourable Peter Bethlenfalvy, Minister of Finance Association of Municipalities of Ontario (AMO) Honourable Ted Arnott, MPP Wellington – Halton Hills
Leaders of the Opposition Parties All Municipalities in Ontario
Town of Bradford West Gwillimbury
100 Dissette Street, Unit 4, P.O. Box 100
Bradford, Ontario, Canada L3Z 2A7
Phone: 905-775-5366
jleduc@townofbwg.com
www.townofbwg.com
September 20, 2024 BY E-MAIL
Hon. Andrea Khanjin, Minister of the Environment, Conservation and Parks
5th Floor
777 Bay St.
Toronto, ON M7A 2J3
Dear Minister Khanjin:
Ontario Deposit Return Program
I hope this letter finds you well. I am writing to formally address the recent discussions surrounding the
Ontario Deposit Return Program, particularly regarding our community residents asking us about the
recycling of nonalcoholic beverage plastics.
Whereas the Ontario Deposit Return Program has successfully incentivized the recycling of alcoholic
beverage containers, resulting in the removal of over 204,000 tonnes of greenhouse gas emissions, we
recognize the potential for similar success with nonalcoholic beverages.
The Ministry of the Environment, Conservation and Parks highlighted in their June 2023 letter that they
are considering the adoption of a deposit-and-return system for nonalcoholic beverages. This initiative
presents a unique opportunity to further promote recycling, reduce litter, and encourage sustainable
practices among consumers.
Therefore, I am proud to announce that our Council endorses the expansion of the Ontario Deposit
Return Program to include nonalcoholic beverage containers. We believe that this expansion will not
only enhance environmental stewardship but also foster a culture of sustainability within our
community.
We encourage all stakeholders to support this initiative and work collaboratively towards its
implementation. Together, we can make a significant impact on our environment and set a positive
example for future generations.
Yours truly,
Mayor James Leduc
Town of Bradford West Gwillimbury
CC:
Hon. Peter Bethlenfalvy, Minister of Finance
Hon. Caroline Mulroney, Member of Provincial Parliament for York-Simcoe
MPP Sandy Shaw, Opposition Environment, Conservation and Parks Critic Ontario’s Municipal Councils and Conservation Authorities
Municipality of
Northern Bruce Peninsula
56 Lindsay Road 5, R.R. #2, Lion’s Head, ON N0H 1W0
Telephone: 1-833-793-3537 | Fax: (519)-793-3823
www.northbrucepeninsula.ca
Notice of Motion
RE: Proposed Mandate that all new cars and trucks sold in Canada be equipped with a
tow hook
#06-06-2025
Moved by Rod Anderson
Seconded by Aman Sohrab
Whereas following a major snowstorm throughout the Municipality of Northern
Peninsula during the week of January 27th, 2025, several abandoned vehicles were left
on municipal roads causing many problems with road clearing procedures; and
Whereas these abandoned vehicles had no means of towing, due to the lack of a tow
hook and area tow trucks were busy with the volume of calls and/or road closures;
And further be it resolved that the Municipality of Northern Bruce Peninsula sees that
there is merit, to having tow hooks installed on new vehicles throughout the Province of
Ontario; and
Further that a copy of this motion be sent to the Automobile Manufacturing Companies
in Ontario, Municipalities throughout Ontario, the Premier of Ontario, Canadian Towing
Association and MPP for Bruce-Grey-Owen Sound
The Corporation of the Town of Aylmer 46 Talbot Street West, Aylmer, Ontario N5H 1J7 Office: 519-773-3164 Fax: 519-765-1446 www.aylmer.ca January 9, 2025
The Honorable Doug Ford Premier of Ontario Legislative Building
Queen’s Park
Toronto, ON M7A 1A1 premier@ontario.ca Re: Motion regarding Opposition to Provincial Legislation on Cycling Lanes and Support for
Municipal Authority in Transportation Planning
At their Regular Meeting of Council on January 8, 2025, the Council of the Town of Aylmer endorsed the following resolution:
WHEREAS the Government of Ontario has announced legislation requiring provincial
approval for new cycling lanes; AND WHEREAS this legislation would compel municipalities to demonstrate that proposed cycling lanes will not negatively impact vehicle traffic;
AND WHEREAS cycling infrastructure is crucial for environmental transportation, road safety, and public health, and provincial oversight in this matter represents an unwarranted intrusion into municipal authority;
AND WHEREAS the Town of Aylmer is evolving an active transportation plan to
enhance walking and cycling infrastructure; AND WHEREAS the Association of Municipalities of Ontario (AMO) has strongly criticized this proposed legislation as a "significant overreach" into municipal
jurisdiction;
AND WHEREAS AMO has stated that none of its 444 member municipalities were consulted or shown evidence justifying the province's proposed veto power over new bike lanes;
THEREFORE, BE IT RESOLVED: 1.That the Town of Aylmer strongly opposes the proposed provincial legislation governing bicycle lanes and affirms its support for maintaining municipal jurisdiction
over cycling infrastructure decisions.
The Corporation of the Town of Aylmer 46 Talbot Street West, Aylmer, Ontario N5H 1J7 Office: 519-773-3164 Fax: 519-765-1446 www.aylmer.ca
2.That the Town of Aylmer endorses the AMO's position that municipalities are better positioned than the Ministry of Transportation to make decisions about local transportation matters based on local knowledge and community input.
3.That the Town of Aylmer calls on the Government of Ontario to withdraw the
proposed legislation and respect the established authority of municipalities to make informed decisions about local transportation needs, including the implementation of cycling lanes.
4.That the Town of Aylmer reaffirms its commitment to its transportation plan and the
continued development of safe, environmentally friendly, efficient cycling infrastructure for the benefit of all residents. 5.That the Town Clerk be directed to forward a copy of this resolution to the Premier of
Ontario, the Minister of Transportation, the Member of Provincial Parliament representing constituencies within the Elgin-Middlesex-London region, to the Association of Municipalities of Ontario (amo@amo.on.ca) and all Municipalities in Ontario.
6.That the Town of Aylmer calls upon municipalities across Ontario to adopt similar resolutions in defense of local decision- making authority and sustainable, efficient and environmentally friendly transportation planning. Thank you,
Owen Jaggard Director of Legislative Services/Clerk | Town of Aylmer 46 Talbot Street West, Aylmer, ON N5H 1J7 519-773-3164 Ext. 4913 | Fax 519-765-1446
ojaggard@town.aylmer.on.ca | www.aylmer.ca CC:
Hon. Prabmeet Singh Sarkaria prabmeet.sarkaria@pc.ola.org
Hon. Rob Flack rob.flack@pc.ola.org Association of Municipalities of Ontario resolutions@amo.on.ca All municipalities
FROM THE
COUNCIL
CHAMBERS
FEBRUARY 25, 2025
COUNCIL MEETING
Supporting Communities:
A Snapshot of Social Services
Social Services is administered by the City of
St. Thomas but is funded by the County of
Elgin, City of St. Thomas, and the Province.
The Director of St. Thomas - Elgin Social Services,
along with the Managers overseeing Ontario
Works, Housing Stability Services, and Children’s
Services provided County Council with an
overview of their services.
Collectively, these organizations provide
support to residents of Elgin and St. Thomas,
offering financial assistance for essential living
costs, job connections, access to social housing,
homelessness prevention, and licensed childcare
services.
Critical Renovations Ahead for the
County’s Administration Building
Elgin County Council has approved the recommended
rehabilitation option for the County Administration Building.
The building, originally constructed in 1939, requires
significant repairs due to aging materials, including
cracked bricks and outdated windows and doors.
The approved plan involves overcladding the
existing brick with Aluminum Composite Panels
(ACP), replacing windows with energy-efficient
Aluminum Double Glazed Windows, and
upgrading doors with durable Hollow Metal
Doors. The total estimated cost for this project
is $5.003 million plus HST. This solution ensures
long-term durability, energy efficiency, and
sustainability.
Elgin County Council has reviewed the 2025 Proposed
Business Plan & Budget, along with the feedback submitted
by residents during the most recent public engagement
period. Following the presentation of this information,
Council approved the 2025 Business Plan &
Budget in principle.
Elgin County Council Approves
the 2025 Budget in Principle
At the next Council Meeting, scheduled for
March 11th, the Budget By-Law will be
presented for approval. If approved, the budget
will be officially enacted, resulting in an annual
County levy of $49.8 million and a tax rate
increase of 1.49%. A copy of the 2025
Proposed Business Plan & Budget can be found
at: EngageElgin.ca/2025BusinessPlanBudget.
MARCH 11, 2025
Next Council Meeting:
9:00 AM
Stay Connected With Us:
elgincounty.ca
@ElginCounty
@ElginCountyTourism
@ElginCounty
REPORT
TREASURY DEPARTMENT
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: March 6, 2025
REPORT: TR-09/25 SUBJECT: OJIBWA REFINANCING PLAN – BY-LAW NO. 2015-027
GUARANTORSHIP RESERVE
BACKGROUND
On April 5, 2012, the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2012-037, being a by-law pursuant to Section 107 of the Municipal Act, 2001, to authorize a
municipal guarantee for borrowing by the Elgin Military Museum.
On August 2, 2012, the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2012-089, being a by-law to authorize an irrevocable standby letter of credit facility with the
Royal Bank of Canada, to guarantee borrowing by the Elgin Military Museum to the maximum
amount of six million dollars ($6,000,000.00).
On March 10, 2015, the Royal Bank of Canada served the Elgin Military Museum with a
demand for payment of the indebtedness. On March 20, 2015, when the Elgin Military Museum
was not able to make the demanded payment, the Municipality of Bayham’s irrevocable standby
letter of credit was called on by the Royal Bank of Canada pursuant By-law No. 2012-089.
On March 12, 2015, the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2015-027, being a by-law to authorize the external borrowing upon debentures in the
amount of six million dollars ($6,000,000) from the Toronto Dominion Bank for the purposes of
the Municipality of Bayham. A copy of By-law No. 2015-027 is attached to this Report and
includes the original amortization schedule.
By-law No. 2015-027 authorized debt financing in the amount of six million dollars ($6,000,000)
from the Toronto-Dominion Bank for a ten (10)-year term loan, twenty-five-year (25)
amortization period, in the amount of six million dollars ($6,000,000.00), at a rate of interest of
2.71 percent per annum. Under By-law No. 2015-027, the Municipality of Bayham has been
paying $330,671.40 annually (or $27,557.15 per month) through March 2025, at which time the
subject term loan will expire and a new term and interest rate will be required to be obtained for
the remaining principle of $4,073,431.49.
In 2019, Council established a Guarantorship Reserve, which was created to accumulate funds
for March 2025 to either retire or significantly pay down the remaining debt principal upon term
expiry. $100,000 was allocated into the Guarantorship Reserve through the 2019 budget
process.
Between 2020 and 2024, the following additional amounts were contributed to the
Guarantorship Reserve in support of a repayment plan:
Year Amount Running Balance
2020 $0 $100,000
2021 $100,0001 $200,000
2022 $100,000 $300,000
2023 $1,100,000 $1,400,000
2024 $1,000,000 $2,400,000
At its November 13, 2024 Special Capital Budget meeting, Council received Report TR-14/24 re
2025-2034 Capital Budget – Draft. The Draft 2025-2034 Capital Budget included a capital item
under 2025 General Government to allocate $1.1 million to the Guarantorship Reserve. Council
passed a motion to approve in-principle the 2025-2034 Capital Budget. The additional $1.1
million in 2025’s Capital Budget brings the Guarantorship Reserve balance to $3.5 million.
At its February 27, 2025 Special Meeting, Council received Report TR-07/25 re 2024 Surplus
Allocation. The Report presented to Council a 2024 $1,016,811.48 net surplus position for the
Municipality, which included a $572,532.19 operating surplus. The Report recommended that
the entire operating surplus (Appendix ‘A’) and $4,000 from the sale of part of Faye Street
(Appendix ‘C’) be allocated to the Guarantorship Reserve. Council passed the following motion:
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Report TR-07/25 re 2024 Surplus Allocation be received for information;
AND THAT Council confirm the 2024 Surplus Transfer Report attached hereto as
Appendix ‘A’;
AND THAT Council confirm the 2024 Revised Reserves, Reverse Funds, and Deferred
Revenue Report attached hereto as Appendix ‘B’;
AND THAT Council confirm the 2024 Sale of Assets Report attached hereto as Appendix
‘C’;
AND THAT Council direct staff to bring forward an updated Surplus of Assets report for
all departments of the Municipality.
The direction provided by Council in regards to Report TR-07/25 confirms the Guarantorship
Reserve as fully funded to retire the remaining principal balance.
1 $100,000 allocated to Guarantorship Reserve from the 2021 surplus (Report TR-07/22 on February 17, 2022).
$100,000 was originally proposed in the 2021 Capital Budget but was removed during Operating Budget
discussions to reduce the tax levy during the ongoing COVID-19 pandemic. After the Municipality confirmed it had
realized a 2021 surplus, the $100,000 was then returned via the surplus report noted above.
Section 4 of By-law No. 2015-027 states:
4. THAT the Treasurer shall present a refinancing plan for the amount outstanding as at
March 20, 2025 noted on Schedule ‘B’, at the last meeting of Council prior to March 20,
2025.
This Report is presented in accordance with Section 4 of By-law No. 2015-027, and provides
Council financial options to consider, including an option to proceed with retirement of all
remaining financial obligations associated with the Ojibwa. For Council’s information, as of the
publication of this Report, the Municipality will have paid approximately $3.9 million in total
principal, interest, and legal costs2 associated with its obligations to the Ojibwa.
DISCUSSION
Given the funding status of the Guarantorship Reserve and the direction established in By-law
No. 2015-027, two (2) options are presented below in regards to how the remaining debt
principal may be handled.
Option 1 – Retire the Debt
In accordance with the annual Guarantorship Reserve transfers, and the surplus allocation
confirmed by Council under Report TR-07/25, the Guarantorship Reserve contains
$4,076,531.19, which is more than the remaining debt principal amount owing ($4,073,431.49),
and represents the final financial obligation associated with Council’s previous actions towards
the Elgin Military Museum and the Ojibwa.
The funds in the Guarantorship Reserve can be drawn upon in full to retire the debt fifteen years
earlier than originally planned, and unencumber the Municipality in regards to its debt capacity.
If this option is directed by Council, Bayham’s Annual Repayment Limit (ARL) will be zero, and
the entirety of Bayham’s debt capacity can then be used for capital needs as deemed
appropriate and necessary by Council in accordance with the Municipality’s 10-Year Capital
Plan, or any other direction that may be given in regards to capital items. The Municipality has
taken this approach in the past in regards to paying off debt, including most recently the 2020
retirement of the remaining debt principal associated with the Port Burwell Fire Hall. This option
will be staff’s recommendation, elaborated upon later in this Report.
Option 2 – Refinance
Council has the option to choose to pay down some of the remaining principal and refinance the
balance, or refinance the entire remaining balance. Staff have engaged a number of financial
institutions in regards to current borrowing rates for refinancing purposes; however, only two
institutions were willing to provide a proposal for refinancing. The following proposals assume
Council decides to refinance in full. The proposals and associated interest amounts will change
depending on Council’s ultimate direction with respect to a balance to pay down from the
Guarantorship Reserve and a balance to carry for an additional term should this option be
chosen.
2 Bayham’s incurred legal costs between 2012 and 2018 total $607,308.44, as noted in Report CAO-19/19. Since
then, legal costs associated with the Ojibwa have been nominal and generally limited to the renewal of the Writ
against the Elgin Military Museum (see Report CAO-18/22).
Proposals and Impacts to Bayham
The two received refinancing proposals consider a 10-year fixed term and sought to keep the
monthly debt service approximate to the current obligation of $27,557.15/month to limit
operating budget impacts to the Municipality.
The first proposal included an interest rate of 5.57 percent over the 10-year fixed term, with a
proposed amortization of 18.3 years. Under this proposal, the amortization period is extended
by 3.3 years, which places the debt retirement in June/July of 2043. Bayham may carry a
$27,577.12/month payment for this 18.3-year period, totaling 219.6 months, at a total cost of
$6,051,543.55.
A principal-versus-interest breakdown is below:
Principal: $4,073,431.49
Interest: $1,978,112.06
The second proposal included a slight reduction to the monthly debt service amount to
$26,822.45/month. The proposed interest rate is 4.15 percent on a 10-year fixed term, which is
proposed to be amortized over 18 years. Under this proposal, the amortization period extends
by 3 years, which places the debt retirement in March of 2043. Bayham may carry a
$26,822.45/month payment for this 18-year period, totaling 216 months, at a total cost of
$5,793,649.20.
A principal-versus-interest breakdown is below:
Principal: $4,073,431.49
Interest: $1,720,217.71
Despite the difference in interest rates and assuming refinancing of the full remaining debt
principal, Bayham will still be paying out at least $1.72 million in additional interest over the
balance of the loan period, which, under both proposals, is extended by at least an additional
three years.
Cumulatively, by the time the debt is formally retired after at least 28 total years of amortization,
Bayham will have paid approximately $9.7 million in total principal, interest, and legal costs3 to
fund its obligations related to the Ojibwa.
Infrastructure Ontario Lending Rates
Staff have also engaged Infrastructure Ontario (IO) regarding their current lending rates. These
rates, dated February 26, 2025, are included below for illustrative purposes only. The
Municipality will look to use IO-issued debt to fund capital construction works for upcoming core
infrastructure needs such as water, waste water, and storm water, subject to Council’s direction
regarding these projects.
3 See Footnote No. 2.
Based on the information provided in this Report and the Municipality’s diligence over the last
six years in reserving funds for debt retirement purposes, staff recommend using the
Guarantorship Reserve to retire the remaining principal balance of $4,073,431.49 and formally
satisfy Bayham’s financial obligations toward the Ojibwa. Should Council proceed to retire the
remaining principal as outlined in this Report, approximately $3,099.70, less debt-termination
administration fees, will remain in the Guarantorship Reserve. Staff further recommend that,
should any funds remain in the Guarantorship Reserve after termination, these remaining funds
be transferred to the Rate Stabilization Reserve, and the Guarantorship Reserve be formally
dissolved. An authorizing by-law – draft By-law No. 2025-019 – to discharge the remaining debt
principal is attached to this Report.
STRATEGIC PLAN
3.2: Quality of Governance > To continually demonstrate financial responsibility to the
community.
Initiative(s): Pay off the remaining debt associated with the HMCS Ojibwa
ATTACHMENTS
1. By-law No. 2015-027
2. Draft By-law No. 2025-019
RECOMMENDATION
1. THAT Report TR-09/25 re Ojibwa Refinancing Plan – By-law No. 2015-027 /
Guarantorship Reserve be received for information;
2. AND THAT the Council of The Corporation of the Municipality of Bayham directs that
the Guarantorship Reserve be used to retire the remaining $4,073,431.49 in debt
associated with Bayham’s financial obligations under By-law No. 2015-027;
3. AND THAT the appropriate by-law to authorize the discharge of the remaining debt
obligations held by Toronto-Dominion Bank be presented to Council for enactment;
4. AND THAT any balance remaining in the Guarantorship Reserve be transferred to the
Rate Stabilization Reserve;
5. AND THAT the Council of The Corporation of the Municipality of Bayham directs the
formal dissolution of the Guarantorship Reserve.
Respectfully submitted: Reviewed by:
Lorne James, CPA, CA Thomas Thayer, CMO, AOMC
Treasurer Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-019
BEING A BY-LAW TO AUTHORIZE THE DISCHARGE OF ALL
REMAINING DEBT OBLIGATIONS HELD BY TORONTO-DOMINION
BANK (“TD”) AUTHORIZED UNDER BY-LAW NO. 2015-027
(OJIBWA DEBT RETIREMENT)
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Section 401(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides that a Municipality may incur a debt for municipal purposes, whether by borrowing
money or in any other way, and may issue debentures and prescribed financial instruments
and enter prescribed financial agreements for or in relation to the debt;
AND WHEREAS, on April 5, 2012, the Council of The Corporation of the Municipality of Bayham
passed By-law No. 2012-037, being a by-law to authorize the execution of a guarantor agreement
between the Municipality of Bayham and the Elgin Military Museum;
AND WHEREAS, on August 2, 2012, the Council of The Corporation of the Municipality of
Bayham passed By-law No. 2012-089, being a by-law to authorize an irrevocable standby letter of
credit with the Royal Bank of Canada in the amount of six million dollars ($6,000,000.00);
AND WHEREAS, on March 10, 2015, the Royal Bank of Canada called upon the Municipality of
Bayham standby letter of credit in the amount of six million dollars ($6,000,000.00);
AND WHEREAS, on March 12, 2015, the Council of The Corporation of the Municipality of
Bayham adopted By-law No. 2015-027, being a by-law to authorize the external borrowing upon
debentures in the amount of six-million dollars ($6,000,000.00) from Toronto-Dominion Bank
(“TD”) for the purposes of the Municipality of Bayham;
AND WHEREAS the debt associated with the borrowing authorized under By-law No. 2015-027
is a 25-year amortization, 2.71 percent per annum interest rate loan on a 10-year fixed term,
expiring in March 2025;
AND WHEREAS, upon term expiry in March 2025, the remaining debt principal will be
$4,073,431.49;
AND WHEREAS the Municipality established a Guarantorship Reserve to set aside funds to pay
down or fully discharge the remaining debt principal authorized under By-law No. 2015-027;
AND WHEREAS, on February 27, 2025, Council received Report TR-07/25 and, by resolution of
Council, directed a surplus allocation to the Guarantorship Reserve to fully fund discharge of the
remaining debt principal.
AND WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of
discharging the remaining debt principal, held by TD, as originally authorized under By-law No.
2015-027;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the Mayor and the Treasurer are hereby authorized to execute any and all documents
required to discharge the Municipality’s remaining debt obligations authorized under By-law
No. 2015-027 with Toronto-Dominion Bank;
2. AND THAT this by-law shall take effect upon the date of passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF
MARCH 2025.
___________________________ _____________________________
MAYOR CLERK
REPORT
CAO
TO: Mayor & Members of Council
FROM: Thomas Thayer, Chief Administrative Officer
DATE: March 6, 2025
REPORT: CAO-14/25 SUBJECT: RELINQUISHMENT OF INTEREST – UNOPENED ROAD ALLOWANCE – PART 2 –
PLAN 11R-5255
BACKGROUND
The Municipality has an interest in a small, unopened portion of unnamed road allowance,
identified as Part 2 on Plan 11R-5255, Property Index Number (PIN) 35333-0176[LT], which is
currently owned by Underhill Farms Limited. The interest is formally identified on title as “subject
to the interest of the municipality; Bayham”.
At is September 20, 2012 meeting, Council received Report PR2012-11 re Road Closure
Application – Concession 3 and 4, Lot 6. The Report identified the road allowance as potentially
sellable due to landowner interest in acquiring same from the Municipality. Council passed the
following motion:
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
“THAT staff be directed to initiate required procedures pursuant to the Municipal
notice by-law to close a portion of the unopened road allowance between
Concessions 3 and 4 in Lot 6, designated as Part 2 on Plan 11R-5255, provided the
applicants pay required expenses, and that upon closure of the road, the lands be
conveyed to the applicant at the appraised value.”
Despite the above-noted direction, the disposition never formally proceeded further, and the
Municipality continues to retain its interest in Part 2 on Plan 11R-5255.
DISCUSSION
In late 2024, Underhill Farms Limited reached out through their solicitor to confirm whether the
process had actually occurred as directed and, if not, whether there was interest in restarting
the process.
Given the legal status of the unopened road allowance, legal opinion was obtained on how best
to proceed with relinquishing an interest in the road allowance without formal acquisition/stop-
up, close, and conveyance.
Legal has advised that, since Part 2 on Plan 11R-5255 is not in Municipal ownership and was
never formally opened, there is no need to stop-up, close, and convey, and therefore there is no
requirement to acquire. Instead, the best course of action is three-fold:
1) Rescind the previous direction given on September 20, 2012 regarding closure of the
road allowance;
2) Adoption of a by-law by Council to formally relinquish the interest to Part 2 on Plan 11R-
5255 in favour of Underhill Farms Ltd.; and,
3) Make an Application General through our solicitor-on-file to have the interest formally
removed from the title of the lands, with costs recouped through Underhill Farms Ltd for
the legal work required.
Staff recommend proceeding as outlined in this Report. Draft By-law No. 2025-018 is attached
to this Report to formally relinquish interest in Part 2 on Plan 11R-5255.
STRATEGIC PLAN
Not applicable.
ATTACHMENTS
1. Plan 11R-5255
2. Draft By-law No. 2025-018
RECOMMENDATION
1. THAT Report CAO-14/25 re Relinquishment of Interest – Unopened Road Allowance –
Part 2 – Plan 11R-5255 be received for information;
2. AND THAT the Council of The Corporation of the Municipality of Bayham rescinds its
previous direction provided on September 20, 2012 associated with Report P2012-11,
which directed staff to initiate procedures to close Part 2 on Plan 11R-5255;
3. AND THAT the Council of The Corporation of the Municipality of Bayham relinquishes
any interest in the unopened road allowance identified as Part 2 on Plan 11R-5255, being
an unopened road allowance, in favour of Underhill Farms Limited;
4. AND THAT the appropriate by-law be brought forward for Council’s consideration;
5. AND THAT the Municipality shall be reimbursed for any associated legal costs on this
file by Underhill Farms Limited.
Respectfully Submitted by:
Thomas Thayer, CMO, AOMC
Chief Administrative Officer
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-018
BEING A BY-LAW TO RELINQUISH INTEREST IN A PART OF AN
UNOPENED AND UNNAMED ROAD ALLOWANCE IN THE
MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN,
DESIGNATED AS PART 2 ON REGISTERED PLAN 11R-5255
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass by-laws respecting Highways, including parking and traffic on
highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Part 2 on Plan 11R-5255, being Property Index Number (PIN) 35333-0176[LT], is
an unopened and unnamed road allowance in Bayham owned by a private landowner, being
Underhill Farms Limited;
AND WHEREAS, upon creation of the PIN 35333-0176[LT], the property description provided that
Part 2 on Plan 11R-5255 would be “subject to the interest of the municipality; Bayham”;
AND WHEREAS the Council of the Municipality of Bayham is desirous of relinquishing its interest
in Part 2 on Plan 11R-5255 in favour of Underhill Farms Limited;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the Council of the Municipality of Bayham formally relinquishes its interest in Part 2 on
Plan 11R-5255 in favour of Underhill Farms Limited;
2. AND THAT the Council of the Municipality of Bayham authorizes the Mayor and Chief
Administrative Officer to execute all documents as may be necessary to provide for
relinquishment of interest in Part 2 on Plan 11R-5255;
3. AND THAT this by-law shall take effect upon the date of its registration in the Land Titles
Division for the County of Elgin (No. 11).
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF
MARCH 2025.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-017
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN THE
MUNICIPALITY OF BAYHAM AND
CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 35.4
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with The Canadian Union of Public Employees and its Local
35.4 to establish terms and conditions of employment for the period January 1, 2025 to
December 31, 2027;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized
to execute the Agreement the Canadian Union of Public Employees and its Local
35.4 and the Municipality of Bayham for the period of January 1, 2025 to
December 31, 2027.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY
OF MARCH, 2025.
___________________________ _____________________________
MAYOR CLERK
1
COLLECTIVE AGREEMENT
between
THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM
(herein after called the Employer)
and
THE CANADIAN UNION OF PUBLIC EMPLOYEES
AND ITS LOCAL 35.4
(herein after called the Union)
January 1, 2025 – December 31, 2027
:rl/cope 491
2
Table of Contents
Article 1 – Purpose ..................................................................................................................... 3
Article 2 – Management Rights ................................................................................................... 3
Article 3 – Recognition & Union Security ..................................................................................... 3
Article 4 – No Discrimination ....................................................................................................... 4
Article 5 – Union Membership Requirements .............................................................................. 5
Article 6 – Check-Off Union Dues ............................................................................................... 5
Article 7 – Correspondence ........................................................................................................ 5
Article 8 – Labour Management Relations .................................................................................. 5
Article 9 – Resolutions & Reports of the Employer ...................................................................... 6
Article 10 – Grievance Procedure ............................................................................................... 6
Article 11 – Arbitration ................................................................................................................ 7
Article 12 – Discharge, Suspension & Discipline ......................................................................... 8
Article 13 – Seniority ................................................................................................................... 9
Article 14 – Promotion & Staff Changes .................................................................................... 10
Article 15 – Lay-Offs & Recalls ................................................................................................. 10
Article 16 – Hours of Work & Overtime ..................................................................................... 11
Article 17 – Paid Holidays ......................................................................................................... 13
Article 18 – Vacations ............................................................................................................... 15
Article 19 – Sick Leave Provisions ............................................................................................ 16
Article 20 – Leaves of Absence................................................................................................. 18
Article 21 – Payment of Wages & Allowances ........................................................................... 20
Article 22 – Job Classifications & Reclassifications ................................................................... 20
Article 23 – Employee Benefit Plans ......................................................................................... 20
Article 24 – Health & Safety ...................................................................................................... 21
Article 25 – Uniform Allowance ................................................................................................. 21
Article 26 – General .................................................................................................................. 21
Article 27 – Contracting Out ...................................................................................................... 22
Article 28 – Mergers & Amalgamations ..................................................................................... 23
Article 29 – Term of Agreement ................................................................................................ 23
Article 30 – Work Experience .................................................................................................... 23
Schedule ‘A’.............................................................................................................................. 25
LETTER OF UNDERSTANDING – Employee Benefit Plan ...................................................... 27
LETTER OF UNDERSTANDING – Part Time Employees ........................................................ 28
3
Article 1 – Purpose
1.01 It is the intent of this Agreement to maintain a harmonious relationship between the
Employer and its employees and to provide an amicable method of settling grievances
which may possibly arise as well as to set forth conditions of employment, rates of pay
and hours of employment to be observed between the parties hereto.
Article 2 – Management Rights
2.01 The Union agrees that the Employer retains all management rights except as expressly
limited by the Collective Agreement, including the right to:
a. maintain order, discipline and efficiency;
b. hire; schedule; direct; promote; demote; classify; transfer; layoff; recall; suspend;
discharge or otherwise discipline seniority employees for just cause; subject to
the employees' right to grieve;
c. determine the nature and kind of work conducted by the Corporation; the type of
customer service to be used; control the material and goods, the methods and
techniques of work, the schedules of work, and the number of personnel to be
employed; make studies of and institute changes to jobs and job assignments;
discontinue, reorganize, limit, combine, or substitute any operation or part thereof;
subcontract any work if doing so does not cause the layoff of a bargaining unit
employee or result in the reduction of the bargaining unit; plan, direct and control
its operations; manage the business in all respects; and determine all other
functions and prerogatives heretofore vested in and exercised by the Employer
which shall remain with the Employer;
d. make and enforce and alter from time to time, reasonable rules and regulations to
be observed by employees once such rules and regulations have been relayed to
the employees in writing. The breach of which may result in discipline up to and
including discharge;
e. discipline or discharge a probationary employee for a lessor standard than just
cause.
Article 3 – Recognition & Union Security
3.01 The Employer recognizes the Canadian Union of Public Employees and its Local 35 as
the sole and exclusive bargaining agent of all employees of the Corporation of the
Municipality of Bayham, save and except office and clerical employees, supervisors,
persons above the rank of supervisors, and the department head.
3.02 No employee covered by this Agreement shall be required or permitted to make a written
or verbal agreement with the Employer or their representative which may conflict with the
terms of this Collective Agreement.
3.03 Where the words "probationary employee" are used in this Agreement, they shall mean a
newly hired employee, including a temporary employee who is required to complete
ninety (90) worked days of satisfactory service. Probationary employees shall have no
seniority rights.
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3.04 Where the words "regular employee" are used in this Agreement, they shall mean a full
time employee who has satisfactorily completed their probationary period.
3.05 Where the words "temporary employee" are used in this Agreement, they shall mean
one who is hired for a stated term or for a specific project or who is employed to augment
the staff in vacation periods.
a. A temporary employee shall not be hired for more than seven (7) continuous
months unless mutually agreed otherwise.
b. Temporary employees shall have all rights and entitlements under the Collective
Agreement, including any rights inherent in legislation, except for Articles 16.07,
19, 20.11, 20.12, 23 and 25.
3.06 Where the word “Student” is used in this Agreement, it shall mean a person who is
employed during school vacation periods and/or on cooperative work programs. The
term “student” shall mean a person who is enrolled in secondary or post-secondary
education.
3.07 In order to facilitate safe and efficient delivery of services, the employment of Casual
Workers will be utilized on the following basis:
a. Casual workers will complement the full time workforce and not replace any full
time staff positions or deteriorate the normal hours of work.
b. Casual workers individual hours will not exceed forty (40) hours per pay period.
c. Casual Workers shall be paid as per Schedule 'A'
d. Casual workers shall have no rights or entitlements under the Collective
Agreement, except any rights inherent in legislation.
e. It is agreed that the employer shall not employ more than four (4) casual
employees at any given time, in the Employers casual pool, and no more than
two (2) casuals shall be working at any given time.
f. Casual workers shall be scheduled to cover only weekend patrol duties, which
are limited to driving the pickup truck for patrol purposes only for the winter
season. When on weekend patrol, casual workers shall not be assigned to any
other winter control duties, which would include operating any kind of snow
removal sanding or deicing equipment, until after all regular Road employees
have reached their maximum on duty driving hours.
g. Casual workers will receive forty eight ($0.48) cents per hour patrol rate, when
performing patrol duties.
Article 4 – No Discrimination
4.01 The Parties hereto agree that no employee shall in any manner be discriminated against,
intimidated, coerced, restrained, or influenced in accordance with the Ontario Human
Rights Code, 1990 or by reason of membership and/or activity in any labour
organization.
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Article 5 – Union Membership Requirements
5.01 Upon signing this Agreement, all employees of the Employer, who have completed the
probationary period, shall, become and remain members in good standing of the Union,
according to the constitution, and by-laws of the Union.
Article 6 – Check-Off Union Dues
6.01 The Employer will deduct from each employee covered by this Agreement on each pay,
any dues, initiation fees or assessments levied by the Union on its members and will
remit said sum to the Treasurer of the Union no later than the last day of the month for
which the dues were levied.
6.02 At the same time that Income Tax (T-4) slips are made available, the Employer shall type
on the amount of Union dues paid by each Union member in the previous year.
Article 7 – Correspondence
7.01 All correspondence between the parties, arising out of this Agreement or incidental
thereto, shall pass to and from the Union Chair of the Union. A copy of any
correspondence between the Employer, or their designate and any employee in the
bargaining unit, pertaining to the interpretation, administration or application of any part
of this Agreement shall be forwarded to the Unit Chair of the Union and the National
Representative. All correspondence from the Bargaining Unit shall be sent directly to the
Supervisor and copied to the CAO.
Article 8 – Labour Management Relations
8.01 The Corporation agrees to recognize and deal with the following committees:
a. Negotiation Committee comprised of three (3) members of the bargaining unit – one from
each department plus the Unit Chair.
b. Labour Management Committee comprised of two members of the bargaining unit.
The purpose of the Committee shall be to deal with workplace matters of mutual concern
that would be beneficial for the purposes of labour relations.
The Committee shall meet at the mutual agreement of the parties. Notice and agenda of
the meeting shall be distributed at least forty-eight (48) hours in advance of the meeting.
The Employer and Union shall share responsibility for meeting administration.
Employees will not suffer any loss of pay for time spent participating in Committee
meetings.
c. The Union shall supply the Employer with a list of Union Officers, and a list of members
of its negotiation and labour management committee. The Employer shall supply the
Union with a list of its negotiation committee, a list of its labour management committee
or of such other officials as are authorized to deal with workplace issues, grievances and
to represent the Employer in the negotiating or administration of this Agreement. This list
shall include the name and title of any Supervisors representing management in the
administration of this Agreement.
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8.02 The Union negotiating committee shall, as provided by this Agreement negotiate with the
Employer the terms of the collective agreement.
8.03 The Union shall have the right at any time to have the assistance of representatives of
the Canadian Union of Public Employees when processing grievances or negotiating
with the Employer. With the Employer's permission such representative(s) may have
access to the Employer's premises in order to investigate and assist in the settlement of
a grievance.
8.04 Any representative of the Union or negotiating committee, who are in the employ of the
Employer, shall have the right to attend meetings mutually agreed upon between the
Employer and Union held during working hours without loss of regular earnings.
Article 9 – Resolutions & Reports of the Employer
9.01 The Employer will provide the necessary computer training to enable all members to
access the Council meeting minutes online. Such requests for necessary computer
training shall be directed to the CAO.
Article 10 – Grievance Procedure
10.01 In order to provide an orderly and speedy procedure for the settling of grievances, the
Employer acknowledges the rights and duties of the Union. The Unit Chair shall assist
any employee which the Union represents in preparing the presentation of their
grievance in accordance with the grievance procedure.
10.02 The Union shall notify the Employer in writing of the name of the Unit Chair, before the
Employer shall be required to recognize them.
10.04 The Employer agrees that the Unit Chair shall not be hindered, coerced, restrained or
interfered with in any way in the performance of their duties while investigating disputes
and presenting adjustments as provided in this article. However, the Unit Chair shall not
absent themselves from their work without the permission of their supervisor.
10.05 A grievance shall be defined as any difference arising out of the interpretation,
application, administration or alleged violation of the Collective Agreement.
10.06 It is the mutual desire of the parties hereto that complaints of employees and Employers
shall be adjusted fairly and promptly. It is understood that an employee has no grievance
until they have first given the Supervisor an opportunity of adjusting the complaint.
Failing a satisfactory settlement, it may then be taken up as a grievance and dealt with in
the following manner:
a. If an employee has a grievance they shall make their submission in writing under
Step #1 within five (5) working days after the circumstances giving rise to the
complaint has originated or occurred.
Step #1
The employee, along with the Unit Chair, shall present their alleged grievance to the
Supervisor, in writing signed by the Unit Chair containing the particulars of their
complaint and the redress sought. The Supervisor shall render their decision within three
(3) working days after receipt of the grievance.
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Step #2
Failing a satisfactory settlement being rendered in Step #1, the Union shall within five (5)
working days of the decision in Step #1, submit the grievance to the Employer or its
designated representatives. A meeting will be arranged within five (5) working days and
a decision will be rendered within three (3) working days of the meeting. The National
representative will be in attendance at such meetings, as well as an employer advisor if
the employer so wishes.
Step #3
Failing a satisfactory settlement under the foregoing procedure, the matter may be
referred to Arbitration, within seven (7) working days of the decision rendered in Step #2.
10.07 Any complaint or grievance arising directly between the Employer and the Union shall be
originated under Step #2 within five (5) working days after the circumstances giving rise
to the complaint or grievance have originated or occurred. However, it is expressly
understood that the provisions of this paragraph may not be used to institute a complaint
or grievance directly affecting an employee or employees which such employee or
employees could themselves institute and the regular grievance procedure shall not
thereby be by-passed.
10.08 Where a dispute involving a question of general application or interpretation occurs, or
where a group of employees or the Union has a grievance, Step #1 of this article may be
by-passed, such grievances shall be known a "Policy Grievance".
10.09 Replies to grievance shall be in writing at all stages.
10.10 The time limits fixed in both the grievance and arbitration procedures may be extended
by written consent of the parties.
10.11 The Employer shall supply the necessary facilities for the grievance meetings.
Article 11 – Arbitration
11.01 The parties hereto agree to abide by the provisions set out in Sections 48 and 49 of the
Labour Relations Act which states in part as follows:
a. Where a difference arises between the parties relating to the interpretation,
application, or administration of this Agreement, including any question as to
whether a matter is arbitrable, or where an allegation is made that this
Agreement has been violated, either of the parties may, after exhausting the
grievance procedure established by this Agreement, notify the other party in
writing of its desire to submit the difference or allegation to arbitration and the
notice shall contain, in the case of section 48 the name of the first party's
appointee to an arbitration board. The recipient of this notice shall within five (5)
days inform the other party of the name of its appointee to the arbitration board.
The two (2) appointees so selected shall, within five (5) days of the appointment
of the second of them appoint a third person who shall be the chairman. If the
recipient of the notice fails to agree upon a chairman within the time limits, the
appointment shall be made by the Minister of Labour for Ontario upon the request
of either party. The arbitration board shall hear and determine the difference or
allegation and shall issue a decision and the decision is final and binding upon
the parties and upon any employee or Employer affected by it. The decision of a
majority is the decision of the arbitration board, but if there is no majority the
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decision of the chairman governs.
11.02 Upon mutual agreement, the parties to the collective agreement may choose a single
arbitrator.
11.03 Each party shall pay:
a. The fees and expenses of their appointee.
b. One-half of the fees and expenses of the Chairperson.
11.04 The parties may mutually agree to utilize a grievance mediator prior to filing for or going
to arbitration. Such agreement shall not prejudice either party from proceeding to
arbitration where a satisfactory settlement is not achieved in mediation. Should a
settlement not be reached, the referral to arbitration shall be made within seven (7)
working days from the date mediation was held. The parties agree to equally share the
costs of the mediation.
Article 12 – Discharge, Suspension & Discipline
12.01 In the event a regular employee who has attained seniority is discharged or disciplined
and the employee considers that an injustice has been done, the matter may be taken up
at Step #2 of the Grievance Procedure. A probationary employee may exercise this right
subject to Article 2.01(e).
12.02 An employee who is called to a meeting by Management, which the Union or employee
believes may reasonably result in discipline, will be advised of the purpose of the
meeting and shall have the presence of a Union representative.
In the event an employee is disciplined or discharged, a Union representative shall be
present.
12.03 Where a regular employee's grievance against their discharge or discipline duly comes
before an Arbitration Board, the Board may make a ruling:
a. Confirming the Corporation's action, or;
b. Reinstating the employee with or without compensation for wages lost (except for
the amount of any remuneration the employee has received elsewhere pending
the disposition of their case), or;
c. Disposing of the grievance in any other manner which may be just and equitable.
12.04 Warning or disciplinary notice or letters shall be removed from the employee's personnel
file after twelve (12) months of the date of such notice or letter, provided there have been
no further notices or letters placed on file during that twelve month period. Such
warnings or disciplinary notices or letters shall not be used in any future action or
proceedings against an employee.
12.05 An employee will have the right during normal business hours to have access to a copy
of, and review, their personnel file. The Employer may limit access to two (2) times per
calendar year. The employee is entitled to receive a copy of the file if requested, and will
have the right to respond in writing to any document contained therein. Such reply will
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become part of the permanent record.
Article 13 – Seniority
13.01 Seniority is the length of continuous service within the bargaining unit, including the
probationary period upon its successful completion, and will include all previous
continuous service with the respective amalgamated employers prior to and subsequent
to the formation of the Municipality of Bayham, as of the date of the signing of the first
collective agreement. Any employees hired or transferred into the bargaining unit
thereafter, seniority will be determined by length of continuous service within the
bargaining unit.
Seniority List
13.02 A seniority list will be compiled annually by the Employer and employees shall be placed
thereon in accordance with Article 13.01 an up-to-date seniority list will be posted on the
Union bulletin board in January of each year and a copy will be forwarded to the Union.
Probationary Period
13.03 The first sixty (60) days worked, including paid holidays, for a new regular employee
shall be a probationary period. Prior to the end of this period, each such employee shall
be given a performance review. If satisfactory, the Supervisor will confirm the individual's
employment as a regular employee by letter. If not satisfactory, the probationary
employee will be terminated by the end of the period.
13.04 Temporary employees that are successful in obtaining a posted regular employee
position without a break in employment from their last date of hire, shall have that date
as their start date. Such regular employee must complete the probationary period stated
in 13.03 after their appointment to full time status.
13.05 Probationary employees may be terminated at the discretion of the Employer, subject to
Article 2.01(e).
Loss of Seniority and Deemed To Have Quit
13.06 An employee shall lose seniority and shall be deemed to have quit in the event:
a. He is discharged for just cause and is not reinstated;
b. He resigns in writing;
c. He is absent from work for three (3) consecutive working days without notifying
the Employer, unless due to extenuating circumstances;
d. He fails to return to work within fifteen (15) working days following a layoff and
after receiving notice by registered mail to do so, unless through sickness or other
just cause;
e. He is laid off for a term equal to their seniority to a maximum of twenty-four (24)
months;
f. He has been on long term disability in excess of twenty-four (24) months, unless
the employee has a prognosis of return to work within three (3) months of that
time.
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g. He has been on Workplace Safety and Insurance Board (WSIB) in excess of
twenty-four (24) months, unless the employee has a prognosis of return to work
within three (3) months of that time.
13.07 No employee shall be transferred to a position outside the bargaining unit without their
consent. If an employee is transferred to a position outside of the bargaining unit, they
shall retain their seniority accumulated up to the date of leaving the unit for a period of
not more than six (6) consecutive months, and thereafter will have no seniority rights.
The transferred employee returning to the bargaining unit within six (6) months, shall be
placed in the position held at the time they left the bargaining unit.
Article 14 – Promotion & Staff Changes
14.01 When a new position is created or when a vacancy occurs inside the bargaining unit, the
Employer shall immediately notify the Union in writing. Where the Employer determines it
will fill a vacancy or a new position, it shall post notice of the position on all bulletin
boards for a minimum of one week, so that all members will know about the vacancy or
new position.
14.02 Such notice shall contain the following information: nature of position, qualifications,
required knowledge and education, skill, shift, hours of work, and wage or salary rate.
14.03 Preference shall be given to the employee with the greatest seniority provided they have
the qualifications and ability to do the job efficiently. If the posting does not result in a
suitable applicant, the Supervisor shall be free to fill the position as they see fit.
14.04 The successful employee shall be notified in writing within three (3) working days
following the decision of the Employer and the decision shall be posted on the bulletin
board in the Department.
Article 15 – Lay-Offs & Recalls
15.01 A layoff is defined as a reduction in the workforce.
15.02 Layoff shall be on the basis of seniority and ability to do the job. The regular employee
with the least seniority shall be laid off first unless this leaves the Department with no
one who is available to perform the required duties. In such a case, the employee with
less seniority with the required skills may be retained.
15.03 Seniority for the purposes of this Article shall be based on time actually worked for the
Corporation and shall not include periods on layoff.
15.04 Unless legislation is more favourable to the regular employees, the Employer shall notify
the Union and the regular employees who are to be laid off two weeks prior to the
effective date of layoff. If the regular employee has not had the opportunity to work the
days as provided in this Article, he/she shall be paid for the days for which work was not
made available.
15.05 No credits for sick pay or vacation pay shall be accumulated during periods of layoff.
15.06 No paid holidays (see Article 17) will be given during periods of layoff, nor will sick pay
from the Corporation (see Article 19) be available for illness/disability occurring after the
layoff commences.
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Re-Call
15.07 Regular employees shall be recalled in the order of their seniority providing they have
the qualifications to perform the available work.
15.08 New qualified employees shall not be hired until those laid off have been given an
opportunity of recall.
15.09 A laid off employee will be placed on a recall list for a term equal to their seniority to a
maximum of twenty-four (24) months.
15.10 Grievances concerning lay-offs and recalls shall be initiated at Step #2 of the grievance
procedure.
Article 16 – Hours of Work & Overtime
All Departments
16.01 Employees shall be permitted a rest period of fifteen (15) consecutive minutes in both
the first half and the second half of a shift.
16.02 Inclement weather may cause hours to fluctuate particularly during the winter months.
16.03 Employees who report for work on any shift for which they are scheduled and for which
they have not been notified not to report will be guaranteed at least four (4) hours pay.
Overtime
16.04 Overtime work before and after the regular weekly hours or daily hours shall be paid at
the rate of time and one-half (1 ½) the regular rate of pay for all hours worked.
16.05 All full time employees who work in excess of forty (40) hours per week or work on any
paid holiday, as set forth in this Agreement, shall be considered overtime.
a. Overall overtime hours shall be based on a combination of actual overtime hours
worked and overtime hours offered.
b. The employer shall provide the Union Chair a copy of the cumulative overtime
bank for the bargaining unit monthly.
16.06 In the event that scheduled overtime is required, the employer agrees to give at least
twenty-four (24) hours' notice when possible.
Banking Overtime
16.07 A regular employee may request the overtime be paid in the following pay period or bank
those hours at the rate of time and one-half to a total annual maximum of forty (40)
hours. The regular employee may take the forty (40) hours as time off at a mutually
agreeable time between the employee and the employer. However, the regular
employee may request a pay out of either a portion or the entire bank during the year but
if the banked time is not requested or used, as time off prior to December 1st in the year,
the total balance will be paid out. Notwithstanding the foregoing, an employee may carry
over banked overtime earned between December 1st and December 31 to the following
year, but under no circumstances will banked overtime in the following year exceed forty
(40) hours in total including any hours which may be carried over.
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Call-in Pay
16.08 Any employee who has completed their shift and has left the Corporations premise's and
is then recalled to work extra time shall be paid at one and one-half (1 ½) times the
employee's regular rate and will not receive less than the equivalent of four (4) hours pay
at the employee's regular rate of pay for such additional Work. Where such employee is
called out to work extra time and works less than four (4) hours, any subsequent call out
that occurs within the original four (4) hour period shall be considered part of the original
call-out.
16.09 Where an employee works four (4) or more hours beyond their regular shift, or more than
ten (10) consecutive hours of overtime, such employee shall receive a meal allowance of
twenty ($20) dollars, unless a meal is provided.
16.10 Where an employee is engaged in an all-day training session, such employee shall
receive the meal allowance pursuant to Article 16.09, unless a meal is provided.
Public Works
16.11 For regular employees, the regular scheduled hours per week shall be forty (40) hours
and the normal daily hours of work shall be eight (8) hours per day, 7 a.m. to 3:30 p.m.
Monday to Friday inclusive, with one-half (1/2) hour unpaid lunch break.
16.12 Notwithstanding Article 16.11, the Manager of Public Works may, for specific summer
projects, alter daily work hours for individuals and/or classes of employees to provide for
service efficiencies, provided such hours commence no earlier than 6 a.m. In addition,
for other periods, daily work hours may be altered by mutual agreement.
Winter Patrol Duties
16.13 Any employee performing the role of winter patroller will be provided with a cell phone.
Patrol hours may not be the same as the normal daily hours specified in Article 16.11,
and hours are not subject to Article 16.04, unless the hours worked per day exceed eight
or weekly hours exceed forty.
Winter Season
16.14 For the purpose of this agreement the winter season shall be from November 1 to March
31 or as required for minimum maintenance standards.
16.15 Notwithstanding Article 16.14, the Manager of Public Works may alter the winter season
upon providing at least one-weeks notice to the bargaining unit.
16.16 Notwithstanding Article 16.11, during the winter season the Employer may establish
winter shifts. The normal working hours for the winter shifts shall be 8 hours per day, for
five-day periods. Winter shift schedules will be reviewed by the parties prior to
September 15, each winter season and may be altered for the next season upon mutual
agreement of the parties.
Winter Shift Premium
16.17 Employees assigned to a winter shift other than the 7:00 a.m. to 3:30 p.m. shift shall
receive additional remuneration of $3.50 per hour. A weekend night shift may also be
established, Saturday and Sunday. Hours worked on a weekend shift shall be subject to
overtime provisions pursuant to Article 16.07. Duties on winter shift may include
patrolling. Where patrol duties are assigned to employees, a premium of fifty cents
($0.50) per hour shall apply in addition to the regular shift premium. If such shifts are
established, employees will be rotated through the schedule one week at a time.
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Stand-by
16.18 Any employee required to perform stand-by duties will be provided with a cell phone.
Said employee will be required to be available outside of normal working hours to
perform winter control duties should the need arise. Remuneration for the duties shall be
one hundred and ninety dollars ($190.00) per week plus compensation at the appropriate
rate for any hours worked. Standby shall be 3:30 p.m. Monday to 3:29 p.m. the following
Monday. The stand-by rate shall be increased by ten dollars ($10.00) on January 1st,
2026, and an additional ten dollars ($10.00) on January 1st, 2027.
Water/Wastewater
16.19 The regular scheduled hours per week for Water/Wastewater operations employees
shall be forty (40) hours. Normal daily hours of work shall be eight (8) hours per day,
8:00 a.m. to 4:30 p.m. Monday to Friday inclusive, with one-half (1/2) hour unpaid lunch
break.
16.20 Notwithstanding Artic 16.19, the Water/Wastewater Operations Manager may, for
specific summer projects, alter daily work hours for individuals and/or classes of
employees to provide for service efficiencies, provided such hours commence no earlier
than 6 a.m. In addition, for other periods, daily work hours may be altered by mutual
agreement.
16.21 Notwithstanding Article 16.19, Water/Wastewater operations employees shall work an
altered weekly shift on a rotational basis. Such shift shall include a shift on Saturday and
a shift on Sunday. The following Monday to Thursday inclusive shall have daily hours of
8:00 a.m. to 4:30 p.m. and Friday following time required to achieve a total of 40 regular
hours, starting at 8:00 a.m.
Stand-by
16.22 Water/Wastewater operations employees will be required to perform stand-by duties on
a rotational basis. Employees on stand-by will be provided with a cell phone and will be
required to respond to the facility within one hour of such call out. The stand-by shift shall
be 8:00 a.m. Monday to 7.59 a.m. the following Monday, and shall coincide with the
weekly shift outlined in Article 16.19.
16.23 Where a Water/Wastewater operations employee is called out to work extra time, and
work less than 4 hours, any subsequent call out that occurs within the original 4 hour
period shall be considered a part of the original call out. The exception to the foregoing
will be, if an employee is called out to work extra time and must physically attend to the
problem on site and within the same four hours is called out again and must physically
attend to a problem at another site. In such case the call out will be considered, as a
separate call out and the employee will be compensated accordingly.
16.24 Remuneration for stand-by duties shall be two-hundred and twenty-five dollars
($225.00)/week plus compensation at the appropriate rate for any hours worked. The
stand-by rate shall be increased by ten dollars ($10.00) on January 1st, 2026, and an
additional ten dollars ($10.00) on January 1st, 2027.
Article 17 – Paid Holidays
17.01 Subject to Article 17.04, all employees will be granted the following holidays with pay to
be calculated at their regular straight-time rate times the standard daily hours for the
position:
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• New Year’s Day
• Labour Day
• Good Friday
• Easter Monday
• Remembrance Day
• Victoria Day
• Christmas Day
• Canada Day
• Boxing Day
• Civic Holiday
• Thanksgiving Day
• Family Day
• Afternoon of the last scheduled
working day before Christmas and
New Year's Days.
17.02 All regular employees shall be granted additional days off at the regular rate of pay for
the period between Christmas and New Year's Day. The exact dates to be taken shall be
at the discretion of the Employer.
17.03 An employee who works on a paid holiday as stated in Article 17.01 will receive pay for
all hours worked at a rate of time and one half (1 ½) the employee's regular hourly rate
and either:
a. a day off at a mutually agreeable time not more than twelve (12) months after the
Paid Holiday, or;
b. one day’s pay at their regular rate.
17.04 To qualify for holiday pay, employees must not:
a. be absent on the scheduled work day immediately preceding or following the
holiday or the day granted in lieu, unless excused by the Supervisor, or in the
case of extenuating circumstances;
b. be absent on the holiday after being scheduled to work, unless for a valid reason;
c. be in receipt of WSIB benefits or LTD in excess of thirty (30) days;
d. be on a leave of absence without pay;
e. be laid off;
17.06 No employee shall receive pay for paid holidays if the employee is in receipt of payments
from WSIB, or LTD.
Temporary Employees
17.07 All temporary employees will be granted the paid holidays as indicated in 17.01 and
would qualify and be paid in accordance with the Employment Standards Act.
Holidays on Non-Scheduled Working Days
17.08 Where a paid holiday as stated in 17.01 falls on a Saturday or Sunday and this is a
non-scheduled working day, the next working day following will be taken off in lieu.
17.09 Where a paid holiday falls on a non-scheduled working day other than Saturday or
Sunday, another day off in lieu will be granted at a time agreed to by the regular
employee and Supervisor.
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Holidays Within a Vacation Period
17.10 Where a paid holiday falls within a regular employee's vacation period, an extra day off
shall be granted at a mutually agreeable time.
Article 18 – Vacations
Vacation Year
18.01 For the purpose of computing vacation entitlement, the vacation year shall begin on
January 1st and end on December 31st. Where a conflict with the Employment Standards
Act exists, the Act shall prevail.
Vacation Entitlement Regular Employees
18.02 Regular full-time employees shall be eligible for vacation entitlement as follows:
Years of Eligible Service (January 1st) Vacation Entitlement
Less than One (1) Year One (1) day per month service to a
maximum of Ten (10)
One (1) Year Two (2) Weeks
Five (5) Years Three (3) Weeks
Ten (10) Years Four (4) Weeks
Fifteen (15) Years Five (5) Weeks
Twenty (20) Years Six (6) Weeks
18.03 A vacation week shall consist of the regular scheduled work week for that employee. All
vacation weeks and pay shall be based on the calendar year, and must be earned in
advance.
Vacation Pay
18.04 Vacation Pay for regular employees shall be their regular earnings as per Schedule "A".
18.05 Temporary employees will receive vacation pay as specified by the Employment
Standards Act, and be paid as it is earned.
Termination of Employment
18.06 Upon termination of employment, employees shall receive all outstanding vacation
owing.
Effect of Leaves of Absence on Vacation Credits
18.07 In the event there has been an absence in excess of 30 continuous calendar days in a
vacation year, refer to Article 20.11 to calculate vacation entitlement.
Vacation Credits on Retirement
18.08 Regular employees who are retiring can use up all outstanding vacation credits to date
during the year of retirement or a lump sum payment may be made.
Vacation Scheduling
18.09 Regular employees may not accumulate vacation credits. Vacation time must be taken
and used within the current year.
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18.10 At the discretion of the Supervisor, generally no more than two employees will be
allowed vacation during the same period, however vacation requests will, as is practical,
be granted at the times most desired by the regular employees.
18.11 A regular employee, to ensure consideration of their request, must notify the Supervisor
in writing of their preferred vacation period by March 31 in the year. The Vacation
Schedule will be posted on the Union bulletin board by April 15. A regular employee can
only request a maximum of two (2) consecutive weeks off. The two (2) consecutive week
period may be extended where it is operationally feasible or there are exceptional
circumstances at the discretion of the approving manager. Requests for one day shall
not supersede a request for an entire week.
18.12 Those employees not submitting vacation requests by March 31 shall have their
requests granted on a first come, first serve basis.
18.13 Preference shall be given to years of service when allotting vacation times if too many
regular employees request the same vacation time period.
18.14 Once the vacation schedule is posted it shall not be altered, however an employee
requesting a change to their vacation schedule, must make a written request four (4)
weeks in advance of original approved vacation time. The change must be approved by
the Supervisor, in writing, otherwise the original vacation time must be taken as originally
requested.
18.15 When an employee is hospitalized during their vacation, there shall be no reduction from
vacation credits for such days required for convalescence. Where an employee’s
vacation is interrupted as a result of an accident or illness where they would otherwise
qualify for sick leave or short-term disability, the time taken shall be deducted from sick
leave credits. The employee will be required to provide a medical certificate to switch
vacation time to sick time. The period of vacation so displaced shall either be added to
the vacation period or reinstated for use at a later date by mutual agreement between
the employee and the Employer.
18.16 When an employee dies, their estate shall be entitled to the value of the vacation credit
owing to them at the time of death.
18.17 An employee who becomes eligible for bereavement leave immediately prior to or during
approved vacation time may substitute bereavement leave for vacation time. The
affected vacation days shall be rescheduled to a later date by mutual agreement
between the employee and the employer.
Article 19 – Sick Leave Provisions
19.01 Sick leave credit of twelve (12) days per annum will be available for personal illness or
non-occupational accident. Sick leave credits cannot be carried beyond the end of the
calendar year and will have no cash value on either termination or retirement.
Employees starting after the first of the year will have their sick leave prorated based
upon one day per full month of service, it being acknowledged that the employee will
receive credit for the first month provided they commenced working no later than the
seventh day of the month.
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19.02 Loss of time caused by sickness shall be paid to an employee for the number of sick
leave credit days accumulated to the time of sickness at their then current rate of wage
except for any day for which the employee is entitled to Workplace Safety and Insurance
Board payments.
19.03 A regular employee shall be entitled to use up to four (4) days per calendar year from
their accumulated sick leave to attend to spouse, child or parent on special or
compassionate grounds which are medically related.
19.04 Each full time employee who has completed the probationary period shall be eligible for
the short term/long term disability program.
Short-Term Disability
19.05 Short-term disability income will be paid after sick leave credits pursuant to article 19.01
have been utilized. Short-term disability benefits due to illness or non-occupational
accident will be paid for a continuous absence up to 119 calendar days at 66.67% of the
employee's regular pay.
19.06 Separate periods of disability occurring under this benefit will be considered one period
if:
a. They result from the same or related causes and are separated by a period of six
consecutive months or less during which the employee returned to active
employment; or
b. They result from entirely unrelated causes and normally are separated by a
period of less than one full day during which the employee returned to active
employment.
19.07 The cost of this short-term disability insurance plan will be paid 100% by the Municipality
of Bayham effective the first day of the month following three continuous months of
service.
Long-Term Disability
19.08 A long-term disability plan (L.T.D.) provides regular employees with 66.67% of basic
monthly earnings up to a maximum of $4,000 per month, payable up to age 65 years
after the initial period of 119 days during which time short-term disability coverage, as
described in Article 19.03 above, will be in effect.
19.09 The cost of this long-term disability insurance plan will be paid 100% by the Municipality
of Bayham effective the first day of the month following three continuous months of
service.
19.10 An employee required by the employer to provide a medical certificate shall be
reimbursed for the said certificate.
19.11 Notification to Employer
Employees who are unable to attend work on account of personal sickness or injury are
required to notify their supervisor at least one (1) hour before the commencement of
their scheduled shift unless the employee is unable to provide such notification due to
circumstances beyond their control.
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19.12 Proof of Illness
Following three (3) consecutive days of illness, an employee may be required to provide
a medical certificate, certifying that the employee was unable to carry out their duties
due to illness. A medical certificate will be required prior to an employee receiving Short-
Term Disability Benefits. The cost of the medical certificate, if any, shall be paid for by
the Employer.
Article 20 – Leaves of Absence
Negotiations/Conciliation/Mediation
20.01 Representatives of the union shall not suffer any loss of regular earnings for the total
time involved in negotiations, this includes conciliation and mediation facilitated by the
Ministry of Labour, with the Employer conducted during working hours, up to but not
including arbitration, only in the case where such negotiations are agreed to by the
Employer or imposed upon the parties hereto by an outside body.
Grievances/Mediation/Arbitration
20.02 Representatives of the Union shall not suffer any loss of pay or benefits for the total time
involved in grievances, mediation and arbitration conducted during working hours.
Union Leave
20.03 Upon request to the Employer, up to two (2) employees elected or appointed to
represent the Union at a conference, convention or educational seminar shall be allowed
leave of absence, not exceeding twenty (20) days in aggregate in any calendar year,
provided that this shall not interfere with the efficient operation of the Municipality. In
such cases, the employer shall continue to pay the employee and bill the Union for the
total wages concerned. All payments shall be made to the employer within 45 days of
receipt of the billing.
Bereavement Leave
20.04 An employee shall be granted a maximum of five (5) regularly scheduled consecutive
work days leave, without loss of pay or benefits, in the case of death of a spouse,
common law spouse, same sex spouse, child, child of common law spouse, parent,
step-parent, parent-in-law, grandchild or stepchild.
20.05 An employee shall be granted up to three (3) regularly scheduled consecutive work days
leave, without loss of pay or benefits in the case of the death of a brother, sister, parent
of common law spouse, stepbrother, stepsister, aunt, uncle, niece or nephew.
20.06 An employee shall be granted up to two (2) regularly scheduled consecutive work days
leave, without loss of pay or benefits in the case of the death of a brother-in-law or
sister-in-law.
20.07 Paid days outlined in 20.04, 20.05, and 20.06 shall mean scheduled working days within
the two-week period following the day the death occurred. Employees may withhold up
to two (2) paid days to be utilized outside of the two-week period to attend the funeral
service or internment.
20.08 An employee shall be granted one-day bereavement leave without loss of pay or
benefits in the case of death of a fallen co-worker currently employed by the Municipality
of Bayham, or to attend a funeral as a pallbearer.
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20.09 The employee may be required to provide evidence, reasonable in the circumstances, of
the employee’s entitlement to the leave, including but not limited to, proof of death or
family relationship.
Jury/Witness Duty
20.10 An employee who is required to serve as a juror or subpoenaed as a witness in any
court in Ontario, shall be granted a paid leave of absence for the days on which the
employee would otherwise have been scheduled to work. The employer shall pay the
difference between the normal earnings and the payment received for jury service, court
witness, excluding payment for travelling, meals or other expenses. The employee will
present proof of service and the amount of pay received.
General Leave Without Pay
20.11 An employee may request personal leave of absence, without pay, and subject to Article
20.11, for good and sufficient cause, and such request shall not be unreasonably
denied.
20.12 Employees who are on personal leaves of absence of less than 30 consecutive working
days will not be considered to be laid off and their seniority shall continue to accumulate
during such absence.
Statutory Leaves of Absence
20.13 All employees are eligible for leaves of absence in accordance with, and subject to, the
provisions of the Employment Standards Act, 2000, as amended from time to time.
Leave With Pay WSIB/STD/LTD
20.14 The Employer shall continue to pay its share of the premium for the benefit plans for the
regular employees who are on paid leave of absence or WSIB. It is understood that the
obligation of the Employer to pay its share of the health and welfare benefits while a
regular employee is on WSIB, STD, or LTD shall continue only so long as the
employment relationship continues or twenty four (24) months, whichever occurs first
unless prohibited by legislation.
Leave Without Pay
20.15 Where any leave of absence without pay exceeds thirty (30) continuous calendar days,
the following shall apply:
a. The Employer shall pay its share of the health and welfare benefits for the
calendar month in which the leave commences and in the month immediately
following.
b. If the leave of absence exceeds thirty (30) consecutive calendar days, benefit
coverage may be continued by the employee, provided that they pay the total
cost of the premiums to the Employer for each monthly period in excess of the
thirty (30) consecutive calendar days leave of absence except as modified by
20.15 (a).
c. Benefits will accrue from the date of return to employment following such leave of
absence.
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d. With the exception of leave specified in Article 20.10, service for the purpose of
determining vacation credits or sick leave credits or any other benefits under any
provision of the collective agreement or elsewhere will not accumulate, but will
remain fixed at the amount held at the commencement of the leave subject to the
Employment Standards Act as amended from time to time.
e. It is understood that a regular employee who chooses to continue benefits under
Article 20.15 (a) or 20.15 (b) shall provide the Employer with payment for the
amount required on or before the first day of the month in which payment is due.
Article 21 – Payment of Wages & Allowances
21.01 The Employer shall pay salaries and wages every two (2) weeks, by direct deposit, in
accordance with Schedule "A" attached hereto and forming part of this Agreement. Each
pay stub will include earnings for all work performed through the end of the previous
payroll period.
21.02 In the event that a regularly scheduled payday falls on a day off such as a holiday,
employees will receive pay on the last day of work before the regularly scheduled
payday.
21.03 When an employee is transferred to a higher rated position as a result of a job posting,
the employee shall receive the appropriate rate in the new position which is not less than
the employee's rate prior to accepting the new position.
Compensation Philosophy
21.04 Each year on January 1 the entire pay band grid shall be indexed by 2.75%.
Article 22 – Job Classifications & Reclassifications
22.01 The Employer shall prepare a new job description whenever a new job class is created.
When a new job class is created or established, the rate of pay for such classification
shall be subject to negotiations between the Employer and the Union. If the parties are
unable to agree on the rate of pay for the job in question, such dispute shall be
submitted to grievance and arbitration.
22.02 The parties agree to abide by the Pay Equity Act.
Article 23 – Employee Benefit Plans
23.01 The Employer shall provide the following plans for all employees:
a. Semi-private Hospital Care - 100%
b. Vision Care ($400.00/24 months for corrective glasses or lenses), and eye exams
to a maximum of $90.00 every 24 months. The employer shall provide vision care
for all regular full-time employees and eligible dependents.
c. Dental Plan - 100% premium paid by the Employer, at current O.D.A. rates at
time of treatment. Orthodontic coverage 50% co-insurance to a lifetime maximum
of $1,500.00 per eligible dependent.
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d. Extended Health Care Plan - 100%. No deductible on prescription drugs. Drug
plan to provide mandatory generic substitutes for prescriptions unless otherwise
directed by the physician. The plan will provide Chiropractic coverage with no
maximum per visit to an annual maximum of $500.00 per eligible family member,
physiotherapist coverage with no maximum per visit to an annual maximum of
$500.00 per eligible family member, massage therapy coverage with no
maximum per visit to an annual maximum of $500.00 per eligible family member,
hearing aid coverage to a maximum of $500.00 every three years per eligible
family member.
e. Deluxe out of Province Coverage
f. Accidental Death and Dismemberment and Life: two times annual salary,
maximum $200,000.00 reduced 50% at age 65.
23.02 The Employer will pay on behalf of each insured employee 100% of the premium cost for
Life Insurance. The amount of coverage for employees covered by this agreement shall
be two (2) times the employee's annual salary for the current year rounded to the next
$1,000.00. (Maximum $200,000.00 reduced 50% at age 65)
23.03 An employee working past the age of sixty-five (65) is eligible for all covered benefits, up
to the age of seventy (70) or the date of retirement, whichever is earlier, except AD&D
and Life Insurance, which reduce 50% at age sixty-five (65), as per Article 23.01 (f) and
23.02.
23.04 The Ontario Drug Plan is an offset to drug coverage under the plan(s) of insurance and
the annual deductible shall be covered by the plan(s) of insurance. Covered drugs are
identified in the insurer's drug formulary (which may change from time to time).
Article 24 – Health & Safety
24.01 The Parties hereto agree to abide by the provisions of the Occupational Health and
Safety Act (R.S.O. 1990)
Article 25 – Uniform Allowance
25.01 The Employer shall provide safety clothing, which shall be replaced as needed. A boot
allowance of up to three-hundred ($300.00) annually for the purchase of C.S.A.
approved safety boots will be made available for a regular full time employees, upon
provision of a valid receipt to the Supervisor The Employer will reimburse each
employee for one pair of coveralls annually, up to one-hundred ($100.00) upon provision
of a valid receipt.
Article 26 – General
26.01 The Employer shall provide a bulletin board which shall be placed so that all employees
will have access to it and upon which the Union shall have the right to post notices of
meetings and such other notices as may be of interest to the employees.
26.02 All employees required to use their own vehicle in the course of their duties shall be
reimbursed at the rate established by Council policy.
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26.03 The Union and the Employer agree to abide by the Human Rights Code.
26.04 Upon prior approval of the employer and successful completion, employees shall be
reimbursed for training, courses, seminars, exam and licence fees for the maintenance
of licences required by the employer for the position.
26.05 All employees required or permitted to attend training/courses/seminars shall be
reimbursed for expenses directly incurred for such attendance as follows:
a. Mileage - pursuant to Article 26.02
b. Cost of accommodation supported by a receipt and cost of meals to a maximum
of sixty-three dollars ($63.00) per day supported by receipts, excluding alcoholic
beverages.
26.06 The employer shall provide cleaning services for the lunch room and washroom at the
works yard, 8354 Plank Road.
Contact Information
26.07 The employer will provide to the Union a list of all the employees in the bargaining unit.
The list will include each person's name, job title, classification, home mailing address,
home telephone number (and other available personal telephone numbers, such as
cellular numbers), work email, and, if available, personal email.
a. The list will also indicate the employer's work site and employment status (such
as full-time, part-time, temporary, seasonal, casual) and if the employee is on a
leave of absence, the nature of the leave.
b. The employee contact list will be provided in an electronic spreadsheet to the
Union contact designated by the Local Executive once and when any changes
are provided to the Municipality, or in the case of new hires.
Potential Employees
26.08 During the interview process, the employer will advise potential employees that a union
collective agreement is in effect.
New Employees
26.09 On commencing employment in a position within the bargaining unit, the employee's
immediate supervisor or other representative of the employer will introduce the new
employee to their Union Steward or Representative, as designated by the Union.
26.10 The representative designated by the Union will be given an opportunity to meet
privately with each new employee during the first month of employment to acquaint them
with the structure, benefits and duties of union membership. A maximum of sixty minutes
will be allowed for this purpose within regular working hours and without loss of pay for
either employee.
Article 27 – Contracting Out
27.01 Unless legislation mandates, workfare participants will not replace existing members or
positions in the bargaining unit.
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Article 28 – Mergers & Amalgamations
28.01 In the event that the Employer merges/amalgamates with any other body, the Union
shall be advised in writing as soon as reasonably possible. The Employer will use its
best efforts to ensure that:
a. bargaining unit employees shall be credited with all seniority rights with the new
employer;
b. all service credits relating to vacation with pay, sick leave credits, pensionable
service and other benefits shall be recognized by the new employer;
c. conditions of employment and wage rates with the new employer shall be at least
equal to those contained in this Collective Agreement;
d. no employee shall suffer loss of employment as a result of the
merger/amalgamation;
e. it will solicit input from CUPE Local 35 regarding the items noted above and keep
the Local and the National representative informed of the status of those
discussions involving those items.
In addition, the employer shall make available to the Union any information in its
possession that reasonably relates to a merger/amalgamation.
Within twenty (20) working days of written notice to the Union, the parties shall meet to
discuss the details of the merger/amalgamation as outlined in (e) above, in order to
minimize any impact it may have on bargaining unit members.
Article 29 – Term of Agreement
29.01 This Agreement shall be effective on the 1st day of January 2025 until the 31st day of
December 2027, and from year to year thereafter unless either party gives notice in
writing at least thirty (30) days prior to the expiration date of the Agreement. If such
notice is given, negotiations for a new Agreement shall commence within twenty (20)
days of such notice.
29.02 Any changes deemed necessary in this Agreement may be made by mutual agreement
at any time during the existence of this Agreement.
29.03 All changes in this Agreement shall be adjusted retroactively unless otherwise specified.
Article 30 – Work Experience
30.01 In order to promote greater diversity and job enrichment, the Employer shall endeavour
to assign work within the department so that employees will learn new aspects of the
jobs and will be able to maintain capabilities already attained. For clarity, the employer
shall ensure that all employees maintain familiarity and competency on necessary
equipment.
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DATED AND EXECUTED at _______, Ontario, on behalf of the parties hereto and by
their duly authorized representatives this _______ day of _______, 20____.
FOR THE EMPLOYER FOR THE UNION
_________________________ _________________________
_________________________ _________________________
_________________________ _________________________
_________________________ _________________________
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Schedule ‘A’
Rates - Public Works Operations
2025 Year 1 Year 2 Job Rate
Working Foreman $32.21 $32.88 $33.55
Lead Hand $31.68 $32.34 $33.00
Operator $28.30 $28.89 $29.48
Temp $26.78 $27.34 $27.90
Student $20.45 $20.87 $21.30
Casual $23.72
2026 Year 1 Year 2 Job Rate
Working Foreman $33.09 $33.78 $34.47
Lead Hand $32.55 $33.23 $33.91
Operator $29.08 $29.68 $30.29
Temp $27.52 $28.09 $28.66
Student $21.01 $21.45 $21.89
Casual $24.38
2027 Year 1 Year 2 Job Rate
Working Foreman $34.00 $34.71 $35.42
Lead Hand $33.45 $34.15 $34.84
Operator $29.88 $30.50 $31.12
Temp $28.27 $28.86 $29.45
Student $21.59 $22.04 $22.49
Casual $25.05
Note No. 1 Employees move to the Year 2 Rate following 2,080 regular hours worked, and
the Job Rate following 4,160 regular hours worked.
Note No. 2 Students move to the Year 2 Rate 480 regular hours worked, and the Job Rate
following 960 regular hours worked.
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Rates - Water/Wastewater Operations
2025 Year 1 Year 2 Job Rate
Operator II $31.58 $32.81 $34.21
Operator I $27.28 $28.37 $29.52
2026 Year 1 Year 2 Job Rate
Operator II $32.44 $33.71 $35.15
Operator I $28.03 $29.15 $30.33
2027 Year 1 Year 2 Job Rate
Operator II $33.34 $34.64 $36.11
Operator I $28.80 $29.95 $31.17
Note No. 1 Minimum Qualification for Operator I is (Operator In Training) OIT for Water
Distribution, Wastewater Treatment, Wastewater Collection, and Water
Treatment.
Note No. 2 Employees in Operator I job classification shall receive the rates as indicated
plus $0.50 per hour per additional certificate level obtained, up to the maximum
certificate level required for the Municipality:
• Water Distribution Class 1
• Water Treatment Class 1
• Water Treatment Class 2
• Wastewater Treatment Class 1
• Wastewater Treatment Class 2
• Wastewater Collection Class 1
• Wastewater Collection Class 2
Note No. 3 Employees move to the Year 2 Rate following 2,080 regular hours worked, and
the Job Rate following 4,160 regular hours worked.
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LETTER OF UNDERSTANDING – Employee Benefit Plan
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (the Employer)
AND
THE CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 35.4 (the Union)
Whereas the Union sought to enhance the existing benefits outlined in Article 23.01 during
bargaining;
And whereas the Employer identified the provision of benefits outlined in Article 23.01 are
included in a consortium with other Elgin County groups (Union and Non-Union);
And whereas the Employer has advised the Union that enhancements to said benefits are not
achievable without the participation and agreement of all participating Elgin County groups;
Now therefore, the Employer agrees that should the participating Elgin County groups initiate a
review, which would see enhancements to the benefits, the information will be provided to the
Union at the earliest opportunity. The Employer further agrees that any enhancements will be
applied and outlined in a new Letter of Understanding for the remainder of the existing term of
the Collective Agreement.
SIGNED this day of , 2025.
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LETTER OF UNDERSTANDING – Part Time Employees
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (the Employer)
AND
THE CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 35.4 (the Union)
Within 180 days, and subject to council direction the parties will schedule a meeting to discuss
the possibility of amending the Collective Agreement to incorporate the definition, and the
inclusion of, a "part time” employee classification.
SIGNED this day of , 2025.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-018
BEING A BY-LAW TO RELINQUISH INTEREST IN A PART OF AN
UNOPENED AND UNNAMED ROAD ALLOWANCE IN THE
MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN,
DESIGNATED AS PART 2 ON REGISTERED PLAN 11R-5255
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass by-laws respecting Highways, including parking and traffic on
highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Part 2 on Plan 11R-5255, being Property Index Number (PIN) 35333-0176[LT], is
an unopened and unnamed road allowance in Bayham owned by a private landowner, being
Underhill Farms Limited;
AND WHEREAS, upon creation of the PIN 35333-0176[LT], the property description provided that
Part 2 on Plan 11R-5255 would be “subject to the interest of the municipality; Bayham”;
AND WHEREAS the Council of the Municipality of Bayham is desirous of relinquishing its interest
in Part 2 on Plan 11R-5255 in favour of Underhill Farms Limited;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the Council of the Municipality of Bayham formally relinquishes its interest in Part 2 on
Plan 11R-5255 in favour of Underhill Farms Limited;
2. AND THAT the Council of the Municipality of Bayham authorizes the Mayor and Chief
Administrative Officer to execute all documents as may be necessary to provide for
relinquishment of interest in Part 2 on Plan 11R-5255;
3. AND THAT this by-law shall take effect upon the date of its registration in the Land Titles
Division for the County of Elgin (No. 11).
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF
MARCH 2025.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-019
BEING A BY-LAW TO AUTHORIZE THE DISCHARGE OF ALL
REMAINING DEBT OBLIGATIONS HELD BY TORONTO-DOMINION
BANK (“TD”) AUTHORIZED UNDER BY-LAW NO. 2015-027
(OJIBWA DEBT RETIREMENT)
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Section 401(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides that a Municipality may incur a debt for municipal purposes, whether by borrowing
money or in any other way, and may issue debentures and prescribed financial instruments
and enter prescribed financial agreements for or in relation to the debt;
AND WHEREAS, on April 5, 2012, the Council of The Corporation of the Municipality of Bayham
passed By-law No. 2012-037, being a by-law to authorize the execution of a guarantor agreement
between the Municipality of Bayham and the Elgin Military Museum;
AND WHEREAS, on August 2, 2012, the Council of The Corporation of the Municipality of
Bayham passed By-law No. 2012-089, being a by-law to authorize an irrevocable standby letter of
credit with the Royal Bank of Canada in the amount of six million dollars ($6,000,000.00);
AND WHEREAS, on March 10, 2015, the Royal Bank of Canada called upon the Municipality of
Bayham standby letter of credit in the amount of six million dollars ($6,000,000.00);
AND WHEREAS, on March 12, 2015, the Council of The Corporation of the Municipality of
Bayham adopted By-law No. 2015-027, being a by-law to authorize the external borrowing upon
debentures in the amount of six-million dollars ($6,000,000.00) from Toronto-Dominion Bank
(“TD”) for the purposes of the Municipality of Bayham;
AND WHEREAS the debt associated with the borrowing authorized under By-law No. 2015-027
is a 25-year amortization, 2.71 percent per annum interest rate loan on a 10-year fixed term,
expiring in March 2025;
AND WHEREAS, upon term expiry in March 2025, the remaining debt principal will be
$4,073,431.49;
AND WHEREAS the Municipality established a Guarantorship Reserve to set aside funds to pay
down or fully discharge the remaining debt principal authorized under By-law No. 2015-027;
AND WHEREAS, on February 27, 2025, Council received Report TR-07/25 and, by resolution of
Council, directed a surplus allocation to the Guarantorship Reserve to fully fund discharge of the
remaining debt principal.
AND WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of
discharging the remaining debt principal, held by TD, as originally authorized under By-law No.
2015-027;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT the Mayor and the Treasurer are hereby authorized to execute any and all documents
required to discharge the Municipality’s remaining debt obligations authorized under By-law
No. 2015-027 with Toronto-Dominion Bank;
2. AND THAT this by-law shall take effect upon the date of passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF
MARCH 2025.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Z798-2025
UNDERHILL FARMS LTD.
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 11 by changing the zoning symbol on a portion of the lands from
Agricultural (A1) Zone to Rural Residential (RR) Zone, which lands are outlined in heavy
solid lines and marked “RR” on Schedule “A” Map No. 11 to this By-law, which schedule
is attached to and forms part of this By-law.
2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “A” Map No. 11 by changing the zoning symbol on a portion of the lands from
Agricultural (A1) Zone to Special Agriculture (A2) Zone, which lands are outlined in heavy
solid lines and marked “A2” on Schedule “A” Map No. 11 to this By-law, which schedule
is attached to and forms part of this By-law.
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
expiration of the prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the
approval of the Ontario Land Tribunal.
READ A FIRST TIME AND SECOND TIME THIS 6TH DAY OF MARCH 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF MARCH 2025.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z799-2025
REDECOP AND WIEBE
BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend Zoning By-law No. Z456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending
Schedule “H” (Vienna) by changing the zoning symbol on the lands from ‘Holding Village Residential 1 (R1(h1 / h4))’ Zone to ‘Village Residential 1 (R1) Zone, which lands are outlined in heavy solid lines and marked “R1” on Schedule “H” (Vienna) to this By-law, which schedule is attached to and forms part of this By-law.
2) THIS By-law shall come into force on the date of passing.
READ A FIRST TIME AND SECOND TIME THIS 6TH DAY OF March 2025.
READ A THIRD TIME AND FINALLY PASSED THIS 6TH DAY OF March 2025.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2025-020
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
COUNCIL MEETING HELD MARCH 6, 2025
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the Council meeting held March 6, 2025 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY
OF MARCH, 2025.
____________________________ _____________________________
MAYOR CLERK