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HomeMy WebLinkAboutFebruary 06, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, February 6, 2025 7:00 p.m. The February 6, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS ABSENT: STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK TREASURER FIRE CHIEF 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON DAN FROESE *via Zoom SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES HARRY BARANIK 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 6. B Ashley Preveff re Chickens in Residential Areas (withdrawn by delegate) 13.1.2 B Mayor Dominique Giguere (Malahide) re Sponsorship of Citizen's Police Academy 4. ANNOUNCEMENTS CAO Thomas Thayer reminded residents that the Municipal office will be closed on Monday, February 17th for Family Day. 5. PRESENTATIONS 6. DELEGATIONS A. Daniel Segal re Municipal Housing Development Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson Council Minutes February 6, 2025 THAT the delegation from Daniel Segal re Municipal Housing Development be received for information. CARRIED 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held January 16, 2025 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes of the Regular Meeting of Council held January 16, 2025 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-26/24 Weber B. Notice of Passing re Zoning By-law Amendment ZBA-28/24 Abell C. Notice of Passing re Zoning By-law Amendment ZBA-29/24 Gloin & Grube D. Notice of Public Meeting re Proposed Minor Variance A-01/25 Heimbuch E. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-03/25 Underhill Farms Ltd. Council Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT items 12.1.1 A — E be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council February 6, 2025 A. Report DS-06/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Follow -Up to Minister's Letter dated November 28, 2025 re Additional Residential Units (ARUs) Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report DS-06/25 regarding the Ministry of Municipal Affairs and Housing re Additional Residential Units, dated November 28, 2024, be received for information. CARRIED B. Report DS-07/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Parkland Dedication and/or Cash -in -Lieu of Parkland Dedication Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report DS-07/25 regarding the Cash -in -Lieu of Parkland Dedication be received for information; AND THAT By-law No. 2025-007, being a by-law that requires the Conveyance of Land for a Park or other Public Recreational purposes and/or Cash -in -Lieu of Parkland Dedication as a condition of development or redevelopment, be presented for enactment. CARRIED C. Report DS-08/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Site Plan Control By-law Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report DS-08/25 regarding the Bill 23 requirements for changes to the Site Plan Control By-law be received for information; AND THAT By-law No. 2025-008, being a Site Plan Control By-law, be presented to Council for enactment. CARRIED Council Minutes February 6, 2025 D. Report DS-09/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Vienna Ridge Subdivision Agreement — Draft Plan of Subdivision 34T-BA2201 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report DS-09/25 regarding the Subdivision Agreement Vienna Ridge Draft Plan of Subdivision (34T-BA2201) be received; AND THAT Council authorize the execution of a Subdivision Agreement between the Municipality and William Redecop, Henry Redecop, Jacob Redecop, and Peter Wiebe to permit the completion of the Vienna Ridge Subdivision at 48 North Street in the village of Vienna; AND THAT By-law No. 2025-009 be presented for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Elgin County re January 14, 2025 From the Council Chambers B. Elgin County re January 28, 2025 From the Council Chambers C. Western Ontario Warden's Caucus re New Chair Announcement D. Long Point Region Conservation Authority re Extension of Minister's Direction for Conservation Authority Development Fees E. County of Frontenac re Increasing Tile Loan Limit F. Town of Halton Hills re Sovereignty of Canada Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT items 13.1.1 A — F be received for information. CARRIED 13.1.2 Requiring Action A. Jude McHugh and Tina Berdan re Mikel Gould Project Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the correspondence from Jude McHugh and Tina Berdan re Mikel Gould Project be received for information; Council Minutes February 6, 2025 AND THAT this matter be referred to the 2025 Operating Budget deliberations. CARRIED B. Mayor Dominique Giguere (Malahide) re Sponsorship of Citizen's Police Academy Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the correspondence from Mayor Dominique Giguere (Malahide) re Sponsorship of Citizen's Police Academy be received for information; AND THAT staff be directed to sponsor the Citizen's Police Academy in the amount of $250. CARRIED 13.2 Reports to Council A. Report TR-01/25 by Lorne James, Treasurer re 2024 Public Sector Salary Disclosure Act (PSSDA) Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report TR-01/25 re 2024 Public Sector Salary Disclosure Act (PSSDA) be received for information; AND THAT staff be directed to send correspondence to the applicable Minister to update the salary threshold. CARRIED B. Report TR-02/25 by Lorne James, Treasurer re 2024 Council Remuneration and Expenses Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report TR-02/25 re 2024 Council Remuneration and Expenses be received for information. CARRIED C. Report TR-03/25 by Lorne James, Treasurer re Updated Cemeteries By-law Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Report TR-03/25 re Updated Cemeteries By -Law be received for information; Council Minutes February 6, 2025 AND THAT the appropriate updated Cemeteries By-law be brought forward for Council's consideration; AND THAT staff be directed to forward the adopted Cemeteries By-law to the Bereavement Authority of Ontario for acceptance. :: 91 D. Report CAO-04/25 by Thomas Thayer, CAO re Letter of Support — Canada Housing Infrastructure Fund (CHIF) Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-04/25 re Letter of Support — Canada Housing Infrastructure Fund (CHIF) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham supports Bayham's participation in a joint application to the Canada Housing Infrastructure Fund (CHIF) for the rehabilitation of the Port Burwell Area Secondary Water Supply System's transmission main on Nova Scotia Line; AND THAT the Mayor be authorized to prepare and sign a Letter of Support from Bayham for the CHIF application. CARRIED E. Report CAO-05/25 by Thomas Thayer, CAO re Bayham Community Strategic Plan Progress — 2024 Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CAO-05/25 re Bayham Community Strategic Plan Progress — 2024 be received for information. CARRIED F. Report CAO-10/25 by Thomas Thayer, CAO re Transfer Payment Agreement — Community Emergency Preparedness Grant Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report CAO-10/25 re Transfer Payment Agreement — Community Emergency Preparedness Grant be received for information; Council Minutes February 6, 2025 AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute a Transfer Payment Agreement between His Majesty the King, in Right of Ontario, as represented by the President of the Treasury Board and the Municipality of Bayham for the Community Emergency Preparedness Grant program. CARRIED 14. BY-LAWS A. By-law No. 2025-006 Being a by-law for the management, regulation and control of cemeteries B. By-law No. 2025-007 Being a by-law to require the conveyance of land for a park or other public recreational purposes and/or cash -in -lieu of parkland dedication as a condition of development or redevelopment C. By-law No. 2025-008 Being a by-law designating the area within the territorial limits of the Municipality of Bayham as subject to site plan control and to delegate Council's powers pursuant to the provisions of the Planning Act and otherwise establishing regulations and procedures for obtaining approval for development within the said Municipality of Bayham as an area subject to site plan control D, By-law No. 2025-009 Being a by-law to authorize the signing of a subdivision agreement between William Redecop, Henry Redecop, Jacob Redecop, Peter Wiebe and the Municipality of Bayham, to provide for the development of a plan of subdivision known as the Vienna Ridge Subdivision (34T-BA2201 ) E. By-law No. 2025-010 Being a by-law to authorize the execution of a transfer payment agreement between his Majesty the King in Right of Ontario and the Corporation of the Municipality of Bayham for the Community Emergency Preparedness Grant Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT By-law Nos. 2025-006, 2025-007, 2025-008, 2025-009 and 2025-010 be read a first, second and third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A Draft Minutes of the Waterfront Advisory Committee Meeting held January 20, 2025 B_ Draft Minutes of the Museum Advisory Committee Meeting held January 22, 2025 Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler Council Minutes February 6, 2025 THAT the draft minutes of the Waterfront Advisory Committee Meeting held January 20, 2025 and the draft minutes of the Museum Advisory Committee Meeting held January 22, 2025 be received for information. CARRIED C. Waterfront Advisory Committee Recommendations to Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the recommendations to Council from the January 20, 2025 Waterfront Advisory Committee Meeting be received for information; AND THAT consideration to an additional accessible portable washroom and enclosure near the pier for 2025 be referred to the 2025 Operating Budget deliberations; AND THAT staff be directed to report back with options for updated language in the procedural by-law to address an earlier date to post agendas for Committee Meetings. CARRIED 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise to enter into an "In Camera" Session at 8:24 p.m. to discuss: A. Confidential Item re Labour relations, employee negotiations; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (COPE) B. Confidential Item re Security of municipal property (Facilities) C. Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) D. Confidential Item re Labour relations, employee negotiations (Compensation) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the "In Camera" Session at 9:00 p.m. and report on Confidential Item re Labour relations, employee negotiations; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on Council Minutes February 6, 2025 behalf of the Municipality or Local Board (CUPS), Confidential Item re Security of municipal property (Facilities), Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) and Confidential Item re Labour relations, employee negotiations (Compensation) CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (COPE) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham ratifies the negotiated terms of the Collective Agreement between the Municipality of Bayham and its union, CUPE Local 35.4, for a three-year term, being January 1, 2025 to December 31, 2027; AND THAT the appropriate adopting by-law be brought forward for Council's consideration. CARRIED Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Confidential Item re Security of municipal property (Facilities) be received for information. CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) be received for information. Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations (Compensation) be received for information; AND THAT staff proceed as directed. CARRIED Council Minutes February 6, 2025 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-011 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2025-011 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 9:03 p.m. CARRIED MAYOR CLERK 20