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Home My WebLink AboutJanuary 16, 2025 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, January 16, 2025 6:00 p.m. The January 16, 2025 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK PLANNING COORDINATOR / DEPUTY CLERK TREASURER CHIEF BUILDING OFFICIAL BY-LAW ENFORCEMENT OFFICER MANAGER OF PUBLIC WORKS / DRAINAGE SUPERINTENDENT FIRE CHIEF 1. CALL TO ORDER A. Procedural Motion to Amend Start Time Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler ED KETCHABAW RAINEY WEISLER TIMOTHY EMERSON *departed at 8:45 pm DAN FROESE *departed at 8:45 pm SUSAN CHILCOTT THOMAS THAYER MEAGAN ELLIOTT MARGARET UNDERHILL LORNE JAMES SCOTT SUTHERLAND MARK RUSSELL STEVE ADAMS HARRY BARANIK THAT the January 16, 2025 Regular Meeting of Council be permitted to start at 6:00 p.m. in accordance with section 4.2.1 of the Municipality's Procedural By-law. ..0 9 Mayor Ketchabaw called the meeting to order at 6:01 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1 B Confidential Item re Labour relations; employee negotiations (Administration) Council Minutes 4. ANNOUNCEMENTS January 16, 2025 Councillor Chilcott announced that the Bayham Historical Society is hosting Mike Baker to talk about Barn Quilts on January 25th from 2 — 4 pm at the Edison, Vienna and Area Museum. Mayor Ketchabaw welcomed everyone to the first meeting of 2025 and congratulated Manager of Public Works Steve Adams for recently moving up to the Intermediate level of his Certified Road Supervisor designation through AORS. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held December 19, 2024 B. Statutory Planning Meeting held December 19, 2024 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the minutes from the Regular Meeting of Council held December 19, 2024 and the minutes from the Statutory Planning Meeting held December 19, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM One (1) member of the public spoke to item 11.2 A. One (1) member of the public spoke to items 13.1.1 F and 13.2 C. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES — EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Minutes January 16, 2025 A. Report BL-01/25 by Mark Russell, By-law Enforcement Officer re Port Burwell East Beach — Paid Parking Options Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report BL-01/25 re Port Burwell East Beach — Paid Parking Options be received; AND THAT staff be directed to implement a 2025 pilot program with a daily rate for non- residents of $4/hour or $18/day and the availability for residents to obtain a $0 resident permit; AND THAT staff be directed to establish a reserve fund for net proceeds from the pilot program. CARRIED The Council Meeting recessed at 7:38 pm and resumed at 7:49 pm. 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance A-23/24 Augustine Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT item 12.1.1 A be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-01/25 by Steve Adams, Manager of Public Works/Drainage Superintendent re 2024 4th Quarter Drainage Report Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DR-01/25 re 2024 4th Quarter Drainage Report be received for information. CARRIED B. Report DS-01/25 by Scott Sutherland, Chief Building Official re 2024 4th Quarter Building Report Moved by: Councillor Froese Seconded by: Councillor Emerson Council Minutes January 16, 2025 THAT Report DS-01/25 re 4th Quarter Building Report be received for information. CARRIED C. Report DS-02/25 by Margaret Underhill, Planning CoordinatorlDeputy Clerk re Rezoning Application ZBA-26/24 Weber Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-02/25 regarding the Weber rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 19, 2024 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Quinn Weber identified as 53867 Heritage Line from Hamlet Residential (HR) to Site -specific Hamlet Residential (HR-17) Zone to satisfy a condition of Consent E27-24; AND THAT Zoning By-law No. Z795-2025 be presented to Council for enactment. CARRIED D. Report DS-03/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-28/24 Abell Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-03/25 regarding the Abell rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that one agency comment was received and at the public participation meeting held December 19, 2024 associated with this application, there were no public written submissions and one oral presentation by the appointed agent regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Barb and Kevin Abell identified as 54437 Vienna Line from Agricultural (Al) to a Site -specific Agricultural (A1-50) Zone to facilitate the construction of an ARU on the property requiring relief from: ■ Section 4.59 e) to permit an ARU with a Maximum Gross Floor Area that is 74% H Council Minutes January 16, 2025 (139.4 m2 or 1,500.5 ft2 in size) of the primary dwelling unit (188.0 m2 or 2,023.6 ft2 in size), whereas 40% (75.2 m2 or 809.4 ft2) is required; and, + Section 4.59 f) to permit an ARU that is located 61.1 metres (200.1 ft.) from the primary dwelling unit, whereas 40.0 metres (131.2 ft.) is required. AND THAT Zoning By-law No. Z796-2025 be presented to Council for enactment. CARRIED E. Report DS-04/25 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-29/24 Gloin and Grube Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-04/25 regarding the Gloin and Grube rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 19, 2024 associated with this application, there were no public written submissions and one oral presentation by the appointed agent regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the lands owned by William Gloin and Lila Grube identified as 56704 Eden Line from Hamlet Residential (HR) Zone to a Site -specific Hamlet Residential (HR-18) Zone to permit the construction of an accessory detached garage on the subject property for the storage of a recreational vehicle (mobile home) and personal belongings requiring relief from. Section 9.5.1 to permit a Maximum Accessory Building Height of 5.3 metres (17.4 ft.), whereas 4.5 metres (14.8 ft.) is required; and, Section 9.7 to permit a Maximum Floor Area for an Accessory Building of 93.0 m2 (1,001.0 ft2), whereas 75.0 m2 (807.3 ft2) is required. AND THAT Zoning By-law No. Z797-2025 be presented to Council for enactment. CARRIED 13, FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. City of Stratford re Respecting Local Democracy and Cities B. Municipality of Kincardine re Property Taxation Implications Related to Non -Market Valuation of Electricity Industry Properties Council Minutes January 16, 2025 C. Municipality of South Huron re Heritage Advisory Committee D. City of Woodstock re Children's Aid Society E. Emergency Management Ontario re Proposed Amendments to Modernize the Emergency Management and Civil Protection Act F. Elgin County re December 12, 2024 County Council Highlights G. Long Point Region Conservation Authority re December 5, 2024 Meeting Minutes Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 13.1.1 A — G be received for information. W.R.T.-M 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-01/25 by Thomas Thayer, CAO re Transfer Payment Agreement — Fire Protection Grant Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report CAO-01/25 re Transfer Payment Agreement — Fire Protection Grant be received for information; AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute a Transfer Payment Agreement between His Majesty the King, in Right of Ontario, as represented by the Solicitor General and the Municipality of Bayham for the Fire Protection Grant program. M:G B. Report CAO-02/25 by Thomas Thayer, CAO re Agreement for Residential Waste Management Collection Services — Norfolk Disposal Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CAO-02/25 re Agreement — Residential Waste Management Collection Services — Norfolk Disposal be received for information; AND THAT Council authorizes the Chief Administrative Officer and Mayor to execute an Agreement between Municipality of Bayham and Norfolk Disposal for residential waste management collection services; 6 Council Minutes January 16, 2025 AND THAT the appropriate authorizing by-law be brought forward for Council's consideration. CARRIED C. Report CAO-03/25 by Thomas Thayer, CAO re Method of Procurement — Capital Item FA- 02 — Facility Audits Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-03/25 re Method of Procurement — Capital Item No. FA-02 — Facility Audits be received for information; AND THAT staff be directed to issue an RFP for Capital Item No. FA-02 — Facility Audits. CARRIED 14. BY-LAWS A. By-law No. 2025-001 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Environmental E360 Solutions Ltd. for the portable washroom supply, placement and cleaning B. By-law No. 2025-002 Being a by-law to adopt a social media policy C. By-law No. 2025-003 Being a by-law to authorize the execution of a transfer payment agreement between His Majesty the King in Right of Ontario and the Corporation of the Municipality of Bayham for the fire protection grant program D. By-law No. 2025-004 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Norfolk Disposal for residential waste management collection services E. By-law No. Z795-2025 amended — Weber F. By-law No. Z796-2025 amended — Abell G. By-law No. Z797-2025 amended — Gloin Being a by-law to amend By-law No. Z456-2003, as Being a by-law to amend By-law No. Z456-2003, as Being a by-law to amend By-law No. Z456-2003, as Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2025-001, 2025-002, 2025-003, 2025-004, Z795-2025, Z796-2025 and Z797-2025 be read a first, second and third time and finally passed. CARRIED Council Minutes January 16, 2025 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 8:40 p.m. to discuss: A. Confidential Item re Educational or training session (By-law Enforcement) B. Confidential Item re Labour relations; employee negotiations (Administration) 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" Session at 10:03 p.m. and report on Confidential Item re Educational or training session (By-law Enforcement), and Confidential Item re Labour relations; employee negotiations (Administration). :: _ K Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Item re Educational or training session (By-law Enforcement) be received for information. CARRIED Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Confidential Item re Labour relations; employee negotiations (Administration) be received for information; AND THAT staff proceed as directed. .�L`1ION ION Ia191 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2025-005 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler 8 Council Minutes Seconded by: Councillor Chilcott January 16, 2025 THAT Confirming By-law No. 2025-005 be read a first, second and third time and finally passed. WCC o 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 10:05 p.m. CARRIED AYO CLERK