HomeMy WebLinkAboutDecember 12, 2024 - Special Council - DRAFT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers – HYBRID
Thursday, December 12, 2024
7:00 p.m.
The December 12, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS SUSAN CHILCOTT
TIMOTHY EMERSON
DAN FROESE
STAFF PRESENT:
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
BY-LAW ENFORCEMENT OFFICER MARK RUSSELL
MANAGER OF CAPITAL PROJECTS /
WATER/WASTEWATER ED ROLOSON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
CAO Thayer reminded everyone of the Christmas Holiday Schedule for the Municipal Office.
Residents were also reminded that the 2024 garbage tags do expire and that you can pick up
your 2025 tags from the Municipal Office.
Councillor Chilcott reminded residents of the Straffordville Santa Claus parade on Saturday,
December 14, 2024 at 10:30 am. Councillor Chilcott also announced that the Straffordville Fire
Station is accepting non-perishable food donations.
Mayor Ketchabaw congratulated Ed Roloson on receiving 30 years of service with the
Municipality of Bayham.
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
Council Minutes December 12, 2024
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A. Regular Meeting of Council held November 21, 2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes from the Regular Meeting of Council held November 21, 2024 be
approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES – EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-15/24 by Ed Roloson, Manager of Capital Projects & Water/Wastewater re
Ontario Regulation 453/07 – Municipality of Bayham Water System Financial Plan
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Report PS-15/24 re Ontario Regulation 453/07 – Municipal Water System Financial
Plan be received for information;
AND THAT The Council of The Corporation of the Municipality of Bayham approves the
Municipality of Bayham Water System Financial Plan, as prepared by Watson &
Associates Economists Ltd. and dated November 18, 2024;
AND THAT staff be directed to submit the Municipality of Bayham Water System Financial
Plan by no later than December 31, 2024 to the Ministry of Municipal Affairs and Housing
as well as the Ministry of the Environment, Conservation and Parks satisfying the
requirements as set out in the Safe Drinking Water Act, 2002;
AND THAT the Municipality of Bayham Water System Financial Plan be made available
for public viewing on the Municipality’s website.
CARRIED
Council Minutes December 12, 2024
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B. Report BL-07/24 by Mark Russell, By-law Enforcement Officer re Appointment of Parking
Enforcement Officers
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report BL-07/24 re Appointment of Parking Enforcement Officers be received for
information;
AND THAT Steve Adams and Jamie Pilkey be appointed as By-law Enforcement Officers
for the purpose of enforcing overnight parking in accordance with the Municipality’s Traffic
and Parking By-law No. 2016-038;
AND THAT the appropriate appointment by-law be brought forward for Council’s
consideration.
CARRIED
12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Public Meeting re ZBA-26/24 Weber
B. Notice of Public Meeting re ZBA-27/24 & OPA-04/24 1498855 Ontario Inc. (Emerson)
C. Notice of Public Meeting re ZBA-28/24 Abell
D. Notice of Public Meeting re ZBA-29/24 Gloin
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT items 12.1.1 A – D be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Essa re Fair Share of Provincial and Federal Government Financial Support
B. Municipality of Wawa re Ontario Building Code
C. Township of Terrace Bay re Ambulance Shortages and Healthcare System Issues
Council Minutes December 12, 2024
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D. Township of Terrace Bay re Billy Bishop Airport Service
E. Northwestern Ontario Municipal Association re Billy Bishop Airport Service
F. Municipal Engineers Association re New Board of Directors
G. Ministry of Municipal Affairs and Housing re Additional Residential Units
H. Elgin OPP Detachment Board re November 13, 2024 Draft Minutes
I. Elgin County re November 26, 2024 County Council Highlights
J. Long Point Region Conservation Authority re November 6, 2024 Hearing Board Meeting
Minutes
K. Long Point Region Conservation Authority re November 6, 2024 Board Meeting Minutes
L. Long Point Region Conservation Authority re November 13, 2024 Board Budget Meeting
Minutes
Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT items 13.1.1 A – L be received for information;
AND THAT the Municipality of Bayham supports item 13.1.1 A;
AND THAT staff be directed to report back with further information contained in the
correspondence of item 13.1.1 G.
CARRIED
13.1.2 Requiring Action
A. Elgin OPP Detachment Board re Request for Contribution to the Elgin OPP Detachment
Board During Inaugural Phase
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT the correspondence from Elgin OPP Detachment Board re Request for Contribution
to the Elgin OPP Detachment Board during Inaugural Phase be received for information;
AND THAT staff be directed to contribute $5000 to the Elgin OPP Detachment Board.
CARRIED
B. Long Point Region Conservation Authority re 2025 Draft Budget
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
Council Minutes December 12, 2024
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THAT the correspondence from the Long Point Region Conservation Authority re 2025
Draft Budget be received for information.
CARRIED
C. Deb Marlatt re Rental Rate Clarity
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT the correspondence from Deb Marlatt re Rental Rate Clarity be received for
information.
CARRIED
13.2 Reports to Council
A. Report CL-10/24 by Meagan Elliott, Clerk re Rates and Fees Update for 2025
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CL-10/24 re Rates and Fees Update for 2025 be received for information;
AND THAT the proposed changes to the rates and fees contained within this report be
approved as presented;
AND THAT the appropriate Rates and Fees By-law be brought forward for enactment at
the December 19, 2024 Regular Meeting of Council;
AND THAT amendments to the Facility Rental Policy be brought forward for Council’s
consideration.
CARRIED
B. Report CL-11/24 by Meagan Elliott, Clerk re Hours of Operation – Lunch Hour Closure
Moved by: Councillor Froese
Seconded by: Councillor Emerson
THAT Report CL-11/24 re Hours of Operation – Lunch Hour Closure be received for
information;
AND THAT this item be deferred until March 2025 to collect additional data.
CARRIED
C. Report CAO-55/24 by Thomas Thayer, CAO re Disposition of Parts 1 and 2 Plan 11R-
10901 John Street
Council Minutes December 12, 2024
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Moved by: Councillor Emerson
Seconded by: Councillor Froese
THAT Report CAO-55/24 re Disposition of Parts 1 and 2 – Plan 11R-10901 – John Street,
Vienna be received for information;
AND THAT Parts 1 and 2 on Plan 11R-10901, being part of John Street, Vienna, be
stopped up and closed, and prepared for conveyance to the abutting land owners at the
value approved by Council;
AND THAT the appropriate by-laws to stop-up and close Parts 1 and 2 on Plan 11R-
10901, being part of John Street, Vienna, be brought forward for Council’s consideration.
CARRIED
D. Report CAO-56/24 by Thomas Thayer, CAO re 2025 Insurance Renewal
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report CAO-56/24 re 2025 Insurance Renewal be received for information;
AND THAT the 2025 Municipal Insurance Program be obtained from Marsh Canada
Limited at a total premium of $220,387 plus applicable taxes.
CARRIED
14. BY-LAWS
A. By-law No. 2024-062 Being a by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the North Street Drain (third
reading)
B. By-law No. 2024-071 Being a by-law to stop up and close part of John Street in
the Municipality of Bayham, in the County of Elgin, designated as Parts 1 and 2 on
Registered Plan 11R-10901
C. By-law No. 2024-072 Being a by-law to amend By-law No. 2024-050 being a by-
law to appoint municipal officers and employees for the Municipality of Bayham
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT By-law No. 2024-062 be given a third and final reading.
CARRIED
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
Council Minutes December 12, 2024
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THAT By-law No. 2024-071 and 2024-072 be read a first, second and third time and finally
passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-073 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2024-073 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:24 p.m.
CARRIED
MAYOR CLERK