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Home My WebLink AboutDecember 05, 2024 - Council - DeferredTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, December 5, 2024 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 1 Application The December 5, 2024 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held November 21, 2024 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council A. Report PS-/24 by Ed Roloson, Manager of Capital Projects & Water/Wastewater re Ontario Regulation 453/07 – Municipality of Bayham Water System Financial Plan Council Agenda December 5, 2024 2 B. Report BL-07/24 by Mark Russell, By-law Enforcement Officer re Appointment of Parking Enforcement Officers 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Public Meeting re ZBA-26/24 Weber B. Notice of Public Meeting re ZBA-27/24 & OPA-04/24 1498855 Ontario Inc. (Emerson) C. Notice of Public Meeting re ZBA-28/24 Abell D. Notice of Public Meeting re ZBA-29/24 Gloin 12.1.2 Requiring Action 12.2 Reports to Council 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Essa re Fair Share of Provincial and Federal Government Financial Support B. Municipality of Wawa re Ontario Building Code C. Township of Terrace Bay re Ambulance Shortages and Healthcare System Issues D. Township of Terrace Bay re Billy Bishop Airport Service E. Northwestern Ontario Municipal Association re Billy Bishop Airport Service F. Municipal Engineers Association re New Board of Directors G. Ministry of Municipal Affairs and Housing re Additional Residential Units H. Elgin OPP Detachment Board re November 13, 2024 Draft Minutes I. Elgin County re November 26, 2024 County Council Highlights 13.1.2 Requiring Action A. Elgin OPP Detachment Board re Request for Contribution to the Elgin OPP Detachment Board During Inaugural Phase B. Long Point Region Conservation Authority re 2025 Draft Budget 13.2 Reports to Council A. Report CL-10/24 by Meagan Elliott, Clerk re Rates and Fees Update for 2025 Council Agenda December 5, 2024 3 B. Report CL-11/24 by Meagan Elliott, Clerk re Hours of Operation – Lunch Hour Closure C. Report CAO-55/24 by Thomas Thayer, CAO re Disposition of Parts 1 and 2 Plan 11R- 10901 John Street 14. BY-LAWS A. By-law No. 2024-062 Being a by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the North Street Drain (third reading) B. By-law No. 2024-071 Being a by-law to stop up and close part of John Street in the Municipality of Bayham, in the County of Elgin, designated as Parts 1 and 2 on Registered Plan 11R-10901 C. By-law No. 2024-072 Being a by-law to amend By-law No. 2024-050 being a by- law to appoint municipal officers and employees for the Municipality of Bayham 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-073 Being a by-law to confirm all actions of Council 18. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, November 21, 2024 7:00 p.m. The November 21, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS SUSAN CHILCOTT TIMOTHY EMERSON *via Zoom – arrived at 7:20 pm ABSENT: DAN FROESE STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1 C Confidential Item re Labour relations, employee negotiations (Compensation) 4. ANNOUNCEMENTS Councillor Chilcott reminded residents that the Straffordville Parkette Lighting Ceremony takes place on Friday, November 29th at 6:30 pm and that there is a Craft Show at the SCC on Saturday, November 23, 2024 from 9 am to 2 pm. Mayor Ketchabaw noted that the season of parades has begun with lots of options to enjoy. CAO Thomas Thayer wished John Seldon a Happy 76th Birthday as he was in attendance. Mayor Ketchabaw and Manger of Capital Projects / Water/Wastewater Ed Roloson reminded residents that operations through Water/Wastewater are heavily regulated and that there are external agencies we work with that naturally bring other workers and vehicles to our facilities. Seeing this does not indicate that there is a problem and residents should not assume that Council Minutes November 21, 2024 2 something is wrong when they see something out of the ordinary happening. Residents are encouraged to contact Council and Staff with inquiries before making assumptions and spreading false information. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held November 6, 2024 B. Statutory Planning Meeting held November 6, 2024 C. Court of Revision Meeting held November 6, 2024 D. Special Capital Budget Meeting held November 13, 2024 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held November 6, 2024, minutes from the Statutory Planning Meeting held November 6, 2024, minutes of the Court of Revision meeting held November 6, 2024 and the minutes of the Special Capital Budget Meeting held November 13, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Minutes November 21, 2024 3 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application A-18/24 1000381098 Ontario Inc. (Wall) B. Notice of Decision re Minor Variance Application A-19/24 1000381098 Ontario Inc. (Wall) C. Notice of Decision re Minor Variance Application A-20/24 Rempel Friesen D. Notice of Decision re Minor Variance Application A-21/24 Schmitt E. Notice of Decision re Minor Variance Application A-22/24 Gurd F. Notice of Public Meeting re ZBA-26/24 Weber Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A – F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-85/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E88-24 Wood, 9837 Coyle Road Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-85/24 regarding the Consent Application E88-24 Wood be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E88-24 proposing to create a residential lot for the existing dwelling surplus to the needs of the farm operation be granted subject to the following conditions and considerations: 1. That the Owner obtains approval of a Zoning By-law Amendment for the proposed Severed Lot from a ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR- XX)’ Zone to permit a Minimum Lot Frontage of 41.5 metres and a Zoning By-law Amendment for the proposed Retained Lot from an ‘Agricultural (A1)’ Zone to a Special Agricultural (A2) Zone to prohibit new dwellings. 2. That the Owner removes from the severed lot the portion of the existing gravel driveway encroaching into the unopened Road Allowance between Concession North Gore and Concession 8. 3. That the Owner confirms the location of the existing septic bed on the proposed severed Lot and meets a minimum setback of 3.0 metres from the property lines. 4. That the Owner installs an independent well on the proposed severed lot to service the existing dwelling and provides written confirmation from a licensed well installer that Council Minutes November 21, 2024 4 the private well provides the quality and quantity of potable water required by Provincial standards. 5. That the Owner transfers Part 2 (travelled road) of the Draft Reference Plan to the Municipality of Bayham, and that the Owner prepares a formal Deed to the Municipality that is acceptable to the Municipality of Bayham. 6. That the Owner receives comments and/or written approval from the Long Point Region Conservation Authority in support of the proposed severance. 7. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham upon the conditional granting of the consent. 8. That the Owner provides a digital copy of a survey of the subject lands. 9. That the Owner purchase a civic number sign for the retained lands. CARRIED B. Report DS-86/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E92-24 Fehr, 11010 Culloden Road Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-86/24 regarding the Consent Application E92-24 Fehr be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E92-24 be granted subject to the following conditions and considerations: 1. That the Owner provides a digital copy of a survey of the subject lands. 2. That the Owner provides a Letter of Undertaking from their solicitor for the lands to merge on title. 3. That the Owner provides the Planning Report Fee payable to the Municipality of Bayham upon the granting of the consent by the Elgin County Land Division Committee. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Various Municipalities re Ontario Provincial Police Costs for 2025 B. Long Point Region Conservation Authority re October 2, 2024 Meeting Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A & B be received for information. CARRIED Council Minutes November 21, 2024 5 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-50/24 by Thomas Thayer, CAO re Amendment to Site Plan Agreement – Chesterman Leasing Inc. SPA-02/24 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-50/24 re Amendment to Site Plan Agreement – Chesterman Leasing Inc. – 14493 Bayham Drive, Bayham (Application No. SPA-02/24) be received for information. CARRIED B. Report CAO-51/24 by Thomas Thayer, CAO re Amendment to Site Plan Agreement – Periscope Playhouse Inc. SPA-05/23 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-51/24 re Amendment to Site Plan Agreement – Periscope Playhouse Inc. – 42 Wellington Street, Port Burwell (Application No. SPA-05/23) be received for information. CARRIED 14. BY-LAWS A. By-law No. 2024-068 Being a by-law to authorize the execution of a municipal access agreement between the Municipality of Bayham and Xplore Fibre L.P. B. By-law No. 2024-069 Being a by-law to authorize the execution of a municipal access agreement between the Municipality of Bayham and Xplore Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law Nos. 2024-068 and 2024-069 be read a first, second, third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the Joint Cemetery Board Meeting held November 12, 2024 Moved by: Councillor Emerson Council Minutes November 21, 2024 6 Seconded by: Deputy Mayor Weisler THAT the draft minutes of the Joint Cemetery Board Meeting held November 12, 2024 be received for information. CARRIED 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 7:33 p.m. to discuss: A. Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Fourth Street) B. Confidential Item re Personal Matters about an Identifiable Individual (Museum Advisory Committee Appointment) C. Confidential Item re Labour relations, employee negotiations (Compensation) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the “In Camera” Session at 7:53 p.m. and report on Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Fourth Street), Confidential Item re Personal Matters about an Identifiable Individual (Museum Advisory Committee Appointment) and Confidential Item re Labour relations, employee negotiations (Compensation). CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Fourth Street) be received for information; AND THAT staff proceed as directed. CARRIED Council Minutes November 21, 2024 7 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Personal Matters about an Identifiable Individual (Museum Advisory Committee Appointment) be received for information; AND THAT Diane Soper be appointed to the Museum Advisory Committee for the remainder of the 2023-2026 term. CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations (Compensation) be received for information. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-070 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2024-070 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 7:56 p.m. CARRIED MAYOR CLERK REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects – Water/Wastewater Operations DATE: December 5, 2024 REPORT: PS-15/24 SUBJECT: ONTARIO REGULATION 453/07 – MUNICIPALITY OF BAYHAM WATER SYSTEM FINANCIAL PLAN BACKGROUND Under the Safe Drinking Water Act, 2002, SO 2002, c32, as amended, Ontario Regulation (O.Reg) 453/07 requires the preparation and approval of financial plans for any drinking water system for which a person is seeking a licence. At its September 5, 2024 meeting Council received a presentation from Byron Tan of Watson and Associates regarding six (6) financial options for Bayham’s water systems to comprise the 2024- 2033 water/wastewater rates needs study. This study provided the basis for the water system financial plan. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation by Watson & Associates Economists Ltd., re Water and Wastewater Rate Study #2 be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approves Scenario 5 for the Bayham and Richmond water systems; AND THAT the Council of The Corporation of the Municipality of Bayham approves the Municipality of Bayham Water & Wastewater Rate Study; AND THAT staff be directed to bring forward a Municipal Water Supply System By-law and a Municipal Pollution Control System/Storm Sewer System By-law, implementing the Municipality of Bayham Water & Wastewater Rate Study, for Council consideration. DISCUSSION The Municipality of Bayham Water System Financial Plan No. 061-301A, dated November 18, 2024, as prepared by Watson and Associates Economists Ltd. is attached hereto. The Financial Plan will represent one of the key required elements for the Municipality to obtain Municipal Drinking Water System Licences. The Financial Plan is considered a living document, however, updates will need to be undertaken at a minimum of every five (5) years. To satisfy the requirements of O. Reg 453/07 to obtain a licence, the Financial Plan must be approved by Council resolution. STRATEGIC PLAN 1.1: Quality of Place > To invest in community infrastructure initiatives that create an effective foundation that contribute to Bayham’s quality of life and economic prospects. Initiative(s): Focus on core infrastructure based on the Asset Management Plan and compliance with legislation ATTACHMENTS 1. Municipality of Bayham Water System Financial Plan No. 061-301A, dated November 18, 2024, prepared by Watson & Associates Economists Ltd. RECOMMENDATION THAT Report PS-15/24 re Ontario Regulation 453/07 – Municipal Water System Financial Plan be received for information; AND THAT The Council of The Corporation of the Municipality of Bayham approves the Municipality of Bayham Water System Financial Plan, as prepared by Watson & Associates Economists Ltd. and dated November 18, 2024; AND THAT staff be directed to submit the Municipality of Bayham Water System Financial Plan by no later than December 31, 2024 to the Ministry of Municipal Affairs and Housing as well as the Ministry of the Environment, Conservation and Parks satisfying the requirements as set out in the Safe Drinking Water Act, 2002; AND THAT the Municipality of Bayham Water System Financial Plan be made available for public viewing on the Municipality’s website. Respectfully Submitted by: Reviewed by: Ed Roloson Thomas Thayer, CMO, AOMC Manager of Capital Projects – Chief Administrative Officer Water/Wastewater Watson & Associates Economists Ltd. 905-272-3600 November 18, 2024 info@watsonecon.ca Water Ontario Regulation 453/07 Financial Plan Municipality of Bayham ________________________ Financial Plan #061-301A Watson & Associates Economists Ltd. Table of Contents Page 1. Introduction ...................................................................................................... 1-1 1.1 Study Purpose ........................................................................................ 1-1 1.2 Background ............................................................................................. 1-1 1.2.1 Financial Plan Defined ............................................................... 1-2 1.2.2 Financial Plan Requirements – Existing System (Licence Renewal) .................................................................................... 1-2 1.2.3 Financial Plan Requirements – General .................................... 1-3 1.2.4 Public Sector Accounting Board (P.S.A.B.) Requirements ........ 1-3 2. Sustainable Financial Planning ...................................................................... 2-1 2.1 Introduction ............................................................................................. 2-1 2.2 Sustainable Water and Sewage Systems Act ......................................... 2-2 2.3 Water Opportunities Act, 2010 ................................................................ 2-2 2.4 Infrastructure for Jobs and Prosperity Act (I.J.P.A.), 2015 ...................... 2-3 2.5 Water Forecast ....................................................................................... 2-4 3. Approach .......................................................................................................... 3-1 3.1 Overview ................................................................................................. 3-1 3.2 Conversion Process ................................................................................ 3-1 3.2.1 Calculate Tangible Capital Asset Balances ............................... 3-1 3.2.2 Convert Statement of Operations ............................................... 3-2 3.2.3 Convert Statement of Financial Position .................................... 3-4 3.2.4 Convert Statement of Cash Flow and Net Financial Assets/Debt ................................................................................ 3-4 3.2.5 Verification and Note Preparation .............................................. 3-6 4. Financial Plan .................................................................................................. 4-1 4.1 Introduction ............................................................................................. 4-1 4.2 Water Financial Plan ............................................................................... 4-1 4.2.1 Statement of Financial Position (Table 4-1) ............................... 4-1 4.2.2 Statement of Operations (Table 4-2) .......................................... 4-2 Table of Contents (Cont’d) Page Watson & Associates Economists Ltd. 4.2.3 Statement of Change in Net Financial Assets/Debt (Table 4-3) ............................................................................................ 4-3 4.2.4 Statement of Cash Flow (Table 4-4) .......................................... 4-3 5. Process for Financial Plan Approval and Submission to the Province ...... 5-1 6. Recommendations .......................................................................................... 6-1 Watson & Associates Economists Ltd. List of Acronyms and Abbreviations Acronym Full Description of Acronym A.M.P. Asset Management Plan D.C. Development Charges F.I.R. Financial Information Return MECP Ministry of the Environment, Conservation and Parks MMAH Ministry of Municipal Affairs and Housing OCIF Ontario Community Infrastructure Fund O. Reg. Ontario Regulation PSAB Public Sector Accounting Board S.D.W.A. Safe Drinking Water Act T.C.A. Tangible Capital Assets W.O.A. Water Opportunities Act Report Watson & Associates Economists Ltd. Chapter 1 Introduction Watson & Associates Economists Ltd. PAGE 1-1 1. Introduction 1.1 Study Purpose Watson & Associates Economists Ltd. (Watson) was retained by the Municipality of Bayham (Municipality) to prepare a water financial plan as part of the five submission requirements for the purposes of renewing a municipal drinking water license as per the Safe Drinking Water Act, 2002. In general, a financial plan requires an in-depth analysis of capital and operating needs, a review of current and future demand versus supply, and consideration of available funding sources. This detailed financial planning and forecasting in regard to the Municipality’s water systems have already been completed and documented by Watson within the “Municipality of Bayham Water and Wastewater Rate Study” (2024 Rate Study). The objective of the report provided herein is to convert the findings of the 2024 Rate Study into the prescribed reporting requirements for a financial plan as defined by Ontario Regulation 453/07 (O. Reg. 453/07). This Financial Plan #061-301A is a combined financial plan for both the Bayham System (061-101) and Richmond System (061-102) water licences. 1.2 Background The Safe Drinking Water Act (S.D.W.A.) was passed in December 2002 in order to address some of the recommendations made by the Walkerton Inquiry Part II report. One of the main requirements of the Act is the mandatory licensing of municipal water providers. Subsection 31 (1) specifically states, “No person shall, a) establish a new municipal drinking water system or replace or carry out an alteration to a municipal drinking water system except under the authority of and in accordance with an approval under this Part or a drinking water works permit; or b) use or operate a municipal drinking water system that was established before or after this section comes into force except under the authority of and in accordance with an approval under this Part or municipal drinking water licence.” In order to become licensed, a municipality must satisfy five key requirements as per subsection 44 (1): Watson & Associates Economists Ltd. PAGE 1-2 1. Obtain a drinking water works permit. 2. Acceptance of the operational plan for the system based on the Drinking Water Quality Management Standard. 3. Accreditation of the Operating Authority. 4. Prepare and provide a financial plan. 5. Obtain permit to take water. The preparation of a financial plan is a key requirement for licensing and as such, must be undertaken by all water providers. 1.2.1 Financial Plan Defined Section 30 of the S.D.W.A. provides the following definition of financial plans: "financial plans" means financial plans that satisfy the requirements prescribed by the Minister. These requirements are outlined in O. Reg. 453/07 and are examined in detail below. 1.2.2 Financial Plan Requirements – Existing System (Licence Renewal) O. Reg. 453/07 provides details on the requirements for existing water systems (licence renewal), which are summarized as follows: • Financial plans must be approved by resolution of Council (or governing body); • Financial plans must include a statement that the financial impacts have been considered and apply for a minimum six-year period (commencing in the year of licence expiry); • Financial plans must include detail regarding proposed or projected financial operations itemized by total revenues, total expenses, annual surplus/deficit and accumulated surplus/deficit (i.e. the components of a “Statement of Operations” as per the P.S.A.B.) for each year in which the financial plans apply; • Financial plans must present financial position itemized by total financial assets, total liabilities, net debt, non-financial assets, and tangible capital assets (i.e. the components of a “Statement of Financial Position” as per P.S.A.B.) for each year in which the financial plans apply; • Gross cash receipts/payments itemized by operating transactions, capital transactions, investing transactions and financial transactions (i.e. the Watson & Associates Economists Ltd. PAGE 1-3 components of a “Statement of Cash Flow” as per P.S.A.B.) for each year in which the financial plans apply; • Financial plans applicable to two or more solely-owned drinking water systems can be prepared as if they are for one drinking water system; • Financial plans are to be made available to the public upon request and at no charge; • If a website is maintained, financial plans are to be made available to the public through publication on the Internet at no charge; • Notice of the availability of the financial plans is to be given to the public; and • Financial plan is to be submitted to the Ministry of Municipal Affairs and Housing. 1.2.3 Financial Plan Requirements – General Given that the requirement for a financial plan is legislated under the S.D.W.A., a financial plan is mandatory for water systems. The financial plans shall be for a forecast period of at least six years but longer planning horizons are encouraged. The ten-year forecast included in this financial plan goes above and beyond the minimum requirement. The financial plan is to be completed and approved by resolution of Council or the governing body in accordance with subsection 3 (1), paragraph 1 of O. Reg. 453/07. Confirmation of approval of the financial plan must be submitted at the time of municipal drinking water license renewal (i.e., six months prior to license expiry). A copy of the financial plan must be submitted to the Ministry of Municipal Affairs and Housing (MMAH). The financial plan does not need to be submitted to the Ministry of the Environment, Conservation, and Parks (MECP); however, the MECP may request it in the course of review of the licence renewal. Financial plans may be amended and additional information beyond what is prescribed can be included if deemed necessary. The financial plan must contain on the front page, the appropriate financial plan number as set out in Schedule A of the Municipal Drinking Water Licence. 1.2.4 Public Sector Accounting Board (P.S.A.B.) Requirements The components of the financial plans indicated by the regulation are consistent with the requirements for financial statement presentation as set out in section PS1201 of the Canadian Institute of Chartered Accountants Public Sector Accounting Handbook: “Financial statements should include a Statement of Financial Position, a Statement of Operations, a Statement of Change in Net Debt, and a Statement of Cash Flow.” Watson & Associates Economists Ltd. PAGE 1-4 The format required is to conform to the requirements of PS1201 and PS3150. The financial statements are to be reported on a full accrual accounting basis. The accrual accounting method recognizes revenues and expenses in the same period as the activities that give rise to them regardless of when they are actually paid for. Since an exchange of cash is not necessary to report a financial transaction, the accrual method is meant to provide a more accurate picture of financial position. The accounting treatment of tangible capital assets is prescribed under section PS3150. Tangible capital assets are to be capitalized to ensure an inventory of the assets owned is recorded and to account for their ability to provide future benefits. The Statement of Cash Flow and the Statement of Change in Net Financial Assets/Debt are required statements. The Statement of Change in Net Financial Assets/Debt reports on whether enough revenue was generated in a period to cover the expenses in the period and whether sufficient resources have been generated to support current and future activities. The Statement of Cash Flow reports on how activities were financed for a given period providing a measure of the changes in cash for that period. Watson & Associates Economists Ltd. Chapter 2 Sustainable Financial Planning Watson & Associates Economists Ltd. PAGE 2-1 2. Sustainable Financial Planning 2.1 Introduction In general, sustainability refers to the ability to maintain a certain position over time. While the S.D.W.A. requires a declaration of the financial plan’s sustainability, it does not give a clear definition of what would be considered sustainable. Instead, the MECP released a guideline (“Towards Financially Sustainable Drinking-Water and Wastewater Systems”) that provides possible approaches to achieving sustainability. The Province’s Principles of Financially Sustainable Water Services are provided below: Principle #1: Ongoing public engagement and transparency can build support for, and confidence in, financial plans and the system to which they relate. Principle #2: An integrated approach to planning among water, wastewater, and storm water systems is desirable given the inherent relationship among these services. Principle #3: Revenues collected for the provision of water services should ultimately be used to meet the needs of those services. Principle #4: Life-cycle planning with mid-course corrections is preferable to planning over the short-term, or not planning at all. Principle #5: An asset management plan is a key input to the development of a financial plan. Principle #6: A sustainable level of revenue allows for reliable service that meets or exceeds environmental protection standards, while providing sufficient resources for future rehabilitation and replacement needs. Principle #7: Ensuring users pay for the services they are provided leads to equitable outcomes and can improve conservation. In general, metering and the use of rates can help ensure users pay for services received. Principle #8: Financial plans are “living” documents that require continuous improvement. Comparing the accuracy of financial projections with actual results can lead to improved planning in the future. Watson & Associates Economists Ltd. PAGE 2-2 Principle #9: Financial plans benefit from the close collaboration of various groups, including engineers, accountants, auditors, utility staff, and municipal council. 2.2 Sustainable Water and Sewage Systems Act The Sustainable Water and Sewage Systems Act (S.W.S.S.A.) was passed on December 13, 2002. The intent of the Act was to introduce the requirement for municipalities to undertake an assessment of the “full cost” of providing their water and wastewater services. In total, there were 40 areas within the Act to which the Minister could have made Regulations. It is noted that the regulations, which accompany the Act, were not issued and the Act was repealed on December 31, 2012. 2.3 Water Opportunities Act, 2010 Since the passage of the Safe Drinking Water Act, changes and refinements to the legislation have been introduced, including the Water Opportunities Act (W.O.A). W.O.A. was introduced into legislation on May 18, 2010 and received Royal Assent on November 29, 2010. The purposes of the W.O.A. are to foster innovative water, wastewater and storm water technologies, services, and practices; create opportunities for economic development and clean-technology jobs; and conserve and sustain water resources. To achieve this, the W.O.A. provides for the creation of performance targets (financial, operational and maintenance related), which will vary by service type and location and the required submission of conservation and sustainability plans for water, wastewater, and stormwater. The sustainability plan in the W.O.A. expands on interim legislation for financial plans included in O. Reg. 453/07, to include the following: • an asset management plan (A.M.P.) for the physical infrastructure; • financial plan; • water conservation plan (for water service only); • a risk assessment; • a strategy for maintaining and improving the services; and • additional information considered advisable. Watson & Associates Economists Ltd. PAGE 2-3 Where a Board has jurisdiction over a service, the plan (and any plan amendments) must be approved by the municipality in which the municipal service is provided, before submission to the Minister. The Minister may also direct preparation of joint or partially joint plans. Regulations (still forthcoming) will prescribe details in regard to any time periods or time limits, contents of the plans, identifying which portions of the plan will require certification, the public consultation process (if required), limitations updates and refinements. 2.4 Infrastructure for Jobs and Prosperity Act (I.J.P.A.), 2015 On June 4, 2015, the Province passed the Infrastructure for Jobs and Prosperity Act (I.J.P.A.) which, over time, will require municipalities to undertake and implement A.M.P.s for all infrastructure they own. On December 27, 2017, the Province of Ontario released O. Reg. 588/17 under I.J.P.A. which has three phases that municipalities must meet. The timelines associated with the three phases were later extended by O. Reg. 193/21 which was filed on March 15, 2021. Every municipality in Ontario will have to prepare a strategic asset management policy by July 1, 2019. Municipalities will be required to review their strategic asset management policies at least every five years and make updates, as necessary. The subsequent phases are as follows: • Phase 1 – Asset Management Plan (by July 1, 2022): o For core assets – Municipalities must have the following: • Inventory of assets; • Current levels of service measured by standard metrics; and • Costs to maintain levels of service. • Phase 2 – Asset Management Plan (by July 1, 2024): o Same elements as Phase 1 but for all assets. • Phase 3 – Asset Management Plan (by July 1, 2025): o Builds on Phase 1 and 2 by adding: • Proposed levels of service; and • Lifecycle management and Financial strategy. Watson & Associates Economists Ltd. PAGE 2-4 In relation to water (which is considered a core asset), municipalities will need to have an A.M.P. that addresses the related infrastructure by July 1, 2022 (Phase 1). O. Reg. 588/17 specifies that the Municipality’s A.M.P. must include the following for each asset category: • the current levels of service being provided; o determined in accordance with the following qualitative descriptions and technical metrics and based on data from at most the two calendar years prior to the year in which all information required under this section is included in the A.M.P. • the current performance of each asset category; • a summary of the assets in the category; • the replacement cost of the assets in the category; • the average age of the assets in the category, determined by assessing the average age of the components of the assets; • the information available on the condition of the assets in the category; • a description of the Municipality’s approach to assessing the condition of the assets in the category, based on recognized and generally accepted good engineering practices where appropriate; and • the lifecycle activities that would need to be undertaken to maintain the current levels of service. The Municipality completed an A.M.P. in 2020 which included a review of the Municipality’s water and wastewater infrastructure. The Municipality will need to consider the impacts of funding the lifecycle requirements identified in the A.M.P. during the annual budget and forecast process. 2.5 Water Forecast The Municipality has already completed financial planning through the 2024 Rate Study. The forecast was designed to address “full cost” principles and reflect the guiding principles toward sustainable financial planning. As a result of employing this process, the 2024 Rate Study provides the basis for a financial plan for the Municipality’s water systems by including: Watson & Associates Economists Ltd. PAGE 2-5 • A detailed assessment of current and future capital needs including an analysis of potential funding sources; • An analysis of operating costs in order to determine how they will be impacted by evolving infrastructure needs and the systems growth; • An analysis of required water rates that ensure revenues are equitable and sufficient to meet the systems needs; and • A public process that involves consultation with the main stakeholders including the Municipality’s staff, Council, the general public (specifically the users of the systems) and others, with the aim of gaining input and collaboration on the sustainability of the water financial plan. The background information and details of the financial plan are contained within the Municipality’s 2024 Rate Study. Watson & Associates Economists Ltd. Chapter 3 Approach Watson & Associates Economists Ltd. PAGE 3-1 3. Approach 3.1 Overview The 2024 Rate Study has been used as a starting point to prepare the water financial plan. The water forecast contained in the 2024 Rate Study was prepared on a modified cash basis; therefore, a conversion is required in order to present a full accrual financial plan for the purposes of this report. The conversion process used will help to establish the structure of the financial plan along with the opening balances that will underpin the forecast. This chapter outlines the conversion process utilized and summarizes the adjustments made to prepare the financial plan. 3.2 Conversion Process The conversion from the existing modified cash basis financial plan to the full accrual reporting format required under O. Reg. 453/07 can be summarized in the following steps: 1. Calculate Tangible Capital Asset Balances 2. Convert Statement of Operations 3. Convert Statement of Financial Position 4. Convert Statement of Cash Flow and Net Assets/Debt 5. Verification and Note Preparation 3.2.1 Calculate Tangible Capital Asset Balances In calculating tangible capital asset balances, existing and future purchased, developed, and/or contributed assets will need to be considered. For existing water assets, an inventory has already been compiled and summarized as part of the Municipality’s annual P.S.A.B. 3150 compliance processes. As required for P.S.A.B. 3150 reporting purposes, the asset inventory listing included historical cost (which is the original cost to purchase, develop, or construct each asset) along with an estimated useful life for each asset. The following calculations are made to determine net book value: Watson & Associates Economists Ltd. PAGE 3-2 • Accumulated amortization up to the year prior to the first forecast year. • Amortization expense on existing assets for each year of the forecast period. • Acquisition of new assets for each year of the forecast period. • Disposals and related gains or losses for each year of forecast period. Future water capital needs have also been determined and summarized within the 2024 Rate Study. However, these estimates only represent future assets that the Municipality anticipates purchasing or constructing. At present, the Municipality does not anticipate any assets will be contributed by developers and other parties (at no or partial cost to the Municipality). If, over the forecast period, additional capital needs arise or contributed assets are anticipated, the financial plan may need to be adjusted to properly account for these transactions. Once the sequence and total asset acquisition has been determined for the forecast period, annual amortization of these assets for each year is calculated in a similar manner to that used for existing assets. Once the historical cost, accumulated amortization, and amortization expenses are calculated as described above, the total net book value of the tangible capital assets can be determined and recorded on the Statement of Financial Position. 3.2.2 Convert Statement of Operations A wide range of adjustments will be considered, dependent on the size and complexity of the system, in order to convert from the cash to full accrual basis (see Table 3-1). For example, debt repayment costs relating to the principal payment portion only need to be removed under the accrual basis, as they no longer qualify as an expense for reporting purposes. Principal payments are reported as a decrease in debt liability on the Statement of Financial Position. Transfers to and from reserves are removed as these transactions are represented by changes in cash and accumulated surplus. Finally, expenses relating to tangible capital assets, such as amortization, write-offs, and (gain)/loss on disposal of assets are reported on the Statement of Operations in order to capture the allocation of the cost of these assets to operating activities over their useful lives and therefore are added in under the accrual basis. Watson & Associates Economists Ltd. PAGE 3-3 Table 3-1 Conversion Adjustments Statement of Operations (Water) Budget Full Accrual Budget 2024 DR CR 2024 Revenues Revenues Base Charge Revenue 187,377 187,377 Base Charge Revenue Rate Based Revenue 596,653 596,653 Rate Based Revenue Transfers from Reserves 32,597 32,597 Other Revenue 26,456 13,252 39,708 Other Revenue Total Revenues 843,083 823,738 Total Revenues Expenditures Expenses Operating 828,494 17,500 845,994 Operating Expenses Capital Transfers to Reserves 14,589 14,589 Debt Repayment (Principal & Interest)- - - Interest on Debt 69,553 69,553 Amortization - - Loss on Disposal of Tangible Capital Assets Total Expenditures 843,083 915,547 Total Expenses Net Expenditures - (91,809) Annual Surplus/(Deficit) Increase (decrease) in amounts to be recovered - 3,383,372 Accumulated Surplus/(Deficit), beginning of year Change in Fund Balances - - 91,809 3,291,563 Accumulated Surplus/(Deficit), end of year TOTAL ADJUSTMENTS 119,650 119,650 Note: The combined adjustments above should be balanced and net to $0 (i.e. Total DR = Total CR) Modified Cash Basis Adjustments Accrual Basis Watson & Associates Economists Ltd. PAGE 3-4 3.2.3 Convert Statement of Financial Position Once the Statement of Operations has been converted and the net book value of tangible capital assets has been recorded, balances for the remaining items on the Statement of Financial Position are determined and recorded (see Table 3-2). As noted earlier, the applicable balances from the Statement of Capital and the Statement of Reserve and Reserve Funds will need to be transferred to this statement. The opening/actual balances for the remaining accounts such as accounts receivable, inventory, accounts payable, outstanding debt (principal only), are recorded and classified according to the structure of the Statement of Financial Position as outlined in PS1201. It is acknowledged that some of the balances required on the Statement of Financial Position will be consolidated across the Municipality and as such, it may be difficult to isolate the information that is relevant to water. An example of this is accounts receivable, which may be administered centrally by the Finance Department. O. Reg. 453/07 allows for the exclusion of these numbers if they are not known at the time of preparing the financial plan. Please refer to the Financial Plan Notes in Chapter 4 for more details. 3.2.4 Convert Statement of Cash Flow and Net Financial Assets/Debt The Statement of Cash Flow summarizes how the Municipality financed its activities or in other words, how the costs of providing services were recovered. The statement is derived using comparative Statement of Financial Position, the current Statement of Operations and other available transaction data. The Statement of Change in Net Financial Assets/Debt is a new statement which reconciles the difference between the surplus or deficit from current operations and the change in net financial assets/debt for the year. This is significant, as net debt provides an indication of future revenue requirements. In order to complete the Statement of Net Financial Assets/Debt, additional information regarding any gains/losses on disposals of assets, asset write-downs, acquisition/use of supplies inventory, and the acquisition use of prepaid expenses is necessary, (if applicable). Although the Statement of Change in Net Financial Assets/Debt is not required under O. Reg. 453/07, it has been included in this report as a further indicator of financial viability. Watson & Associates Economists Ltd. PAGE 3-5 Table 3-2 Conversion Adjustments Statements of Financial Position (Water) Budget Full Accrual Budget 2024 DR CR 2024 ASSETS ASSETS Financial Assets Financial Assets Cash 844,750 844,750 Cash Accounts Receivable 74,632 74,632 Accounts Receivable Total Financial Assets 919,382 919,382 Total Financial Assets LIABILITIES Liabilities Accounts Payable & Accrued Liabilities 118,012 118,012 Accounts Payable & Accrued Liabilities Gross Long-term Liabilities - - Debt (Principal only) Deferred Revenue 125,530 125,530 Deferred Revenue Total Liabilities 243,542 243,542 Total Liabilities Net Assets/(Debt)675,840 675,840 Net Financial Assets/(Debt) Non-Financial Assets 2,633,223 17,500 2,615,723 Tangible Capital Assets 2,615,723 Total Non-Financial Assets Municipal Position Water Reserves 675,840 675,840 - Development Charge Reserve Fund 125,530 125,530 - Amounts to be Recovered (125,530) - 125,530 Total Municipal Position 675,840 3,291,563 3,291,563 Accumulated Surplus/(Deficit), end of year TOTAL ADJUSTMENTS 3,434,593 3,434,593 Note: The combined adjustments above should be balanced and net to $0 (i.e. Total DR = Total CR) Modified Cash Basis Adjustments Accrual Basis Watson & Associates Economists Ltd. PAGE 3-6 3.2.5 Verification and Note Preparation The final step in the conversion process is to ensure that all of the statements created by the previous steps are in balance. The Statement of Financial Position summarizes the resources and obligations of the Municipality at a set point in time. The Statement of Operations summarizes how these resources and obligations changed over the reporting period. To this end, the accumulated surplus/deficit reported on the Statement of Financial Position should equal the accumulated surplus/deficit reported on the Statement of Operations. The Statement of Change in Net Financial Assets/Debt and the Statement of Financial Position are also linked in terms of reporting on net financial assets/debt. On the Statement of Financial Position, net financial assets/debt is equal to the difference between financial assets and liabilities and should equal net financial assets/debt as calculated on the Statement of Net Financial Assets/Debt. While not part of the financial plan, the accompanying notes are important to summarize the assumptions and estimates made in preparing the financial plan. Some of the significant assumptions that need to be addressed within the financial plan are as follows: a) Opening cash balances – Opening cash balances are necessary to complete the Statement of Cash Flows and balance the Statement of Financial Position. Preferably, opening cash balances should be derived from actual information contained within the Municipality’s ledgers. However, it may not be possible to extract this information from the ledgers for water alone; therefore, a reasonable proxy will be needed. One approach is to assume that opening cash balances equal ending reserve and reserve fund balances from the previous year adjusted for accrual-based transactions reflected by accounts receivable/payable balances. The following equation outlines this approach: Ending Reserve/Reserve Fund Balance Plus: Ending Accounts Payable Balance Less: Ending Accounts Receivable Balance Equals: Approximate Ending Cash Balance Watson & Associates Economists Ltd. PAGE 3-7 b) Amortization Expense – The method and timing of amortization should be based on the Municipality’s amortization policy. Otherwise, an assumption will need to be made and applied consistently throughout the financial plan. c) Accumulated Amortization – Will be based on the culmination of accumulated amortization expenses throughout the life of each asset however derived, along with information on construction/acquisition date and useful life obtained from the 2024 Rate Study. d) Contributed Assets – As noted earlier, contributed assets could represent a significant part of the Municipality’s infrastructure acquisitions. As such, a reasonable estimate of value and timing of acquisition/donation may be required in order to adequately capture these assets. In the case where contributed assets are deemed to be insignificant or unknown, an assumption of “no contributed assets within the forecast period” will be made. e) Accumulated Surplus – The magnitude of the surplus in this area may precipitate the need for additional explanation especially in the first year of reporting. This Accumulated Surplus captures the historical infrastructure investment which has not been reported in the past but has accumulated to significant levels. It also includes all water reserve and reserve fund balances. f) Other Revenues – Will represent the recognition of revenues previously deferred (i.e. development charge revenues) and/or accrued revenues (developer contributions), and/or other minor miscellaneous revenues. Watson & Associates Economists Ltd. Chapter 4 Financial Plan Watson & Associates Economists Ltd. PAGE 4-1 4. Financial Plan 4.1 Introduction The following tables provide the complete financial plan for the Municipality’s water systems. A brief description and analysis of each table is provided below. It is important to note that the financial plan that follows is a forward look at the financial position of the Municipality’s water systems. It is not an audited document1 and contains various estimates as detailed in the “Notes to the Financial Plan” section below. 4.2 Water Financial Plan 4.2.1 Statement of Financial Position (Table 4-1) The Statement of Financial Position provides information that describes the assets, liabilities, and accumulated surplus of the Municipality’s water systems. The first important indicator is net financial assets/(debt), which is defined as the difference between financial assets and liabilities. This indicator provides an indication of the system’s “future revenue requirement.” A net financial asset position is where financial assets are greater than liabilities and implies that the system has the resources to finance future operations. Conversely, a net debt position implies that the future revenues generated by the system will be needed to finance past transactions, as well as future operations. Table 4-1 indicates that for 2024, the Municipality’s water systems will be in a net financial asset position of approximately $675,800. The Municipality’s net financial asset position is projected to decrease to approximately $412,300 by the end of the forecast. Another important indicator on the Statement of Financial Position is the tangible capital asset balance. As noted earlier, providing this information is a requirement for municipalities as part of PS3150 compliance and is significant from a financial planning perspective for the following reasons: • Tangible capital assets such as water mains and treatment plants are imperative to water service delivery. 1 O.Reg. 453/07 does not require an audited financial plan. Watson & Associates Economists Ltd. PAGE 4-2 • These assets represent significant economic resources in terms of their historical and replacement costs. Therefore, ongoing capital asset management is essential to managing significant replacements and repairs. • The annual maintenance required by these assets has an enduring impact on water operational budgets. In general terms, an increase in the tangible capital asset balance indicates that assets may have been acquired either through purchase by the Municipality or donation/contribution by a third party. A decrease in the tangible capital asset balance can indicate a disposal, write down, or use of assets. A use of assets is usually represented by an increase in accumulated amortization due to annual amortization expenses arising as a result of allocating the cost of the asset to operations over the asset’s useful life. Table 4-1 shows tangible capital assets are expected to grow by approximately $14.5 million over the ten-year forecast period. This indicates that the Municipality has plans to invest in tangible capital assets in excess of the anticipated use of existing assets over the forecast period. 4.2.2 Statement of Operations (Table 4-2) The Statement of Operations summarizes the revenues and expenses generated by the water system for a given period. The annual surplus/deficit measures whether the revenues generated were sufficient to cover the expenses incurred and in turn, whether net financial assets have been maintained or depleted. Table 4-2 illustrates the ratio of expenses to revenues fluctuating over the forecast period, ultimately increasing from 111% in 2024 to 119% by 2033. As a result, an annual deficit position is forecasted for most years of the forecast, ultimately reaching an annual deficit position of approximately $330,500 by the end of the forecast period. It is important to note that an annual surplus is beneficial to ensure funding is available for non-expense costs such as tangible capital asset acquisitions, reserve/reserve fund transfers and debt principal payments. Another important indicator on this statement is accumulated surplus/deficit. An accumulated surplus indicates that the available net resources are sufficient to provide future water services. An accumulated deficit indicates that resources are insufficient to provide future services and that borrowing or rate increases are required to finance annual deficits. From Table 4-2, the financial plan proposes to add approximately $14.2 million to an opening 2024 accumulated surplus of $3.4 million over the forecast period. Watson & Associates Economists Ltd. PAGE 4-3 This accumulated surplus, as indicated in Table 4-2, is predominantly made up of up of reserve and reserve fund balances as well as investments in tangible capital assets. 4.2.3 Statement of Change in Net Financial Assets/Debt (Table 4-3) The Statement of Change in Net Financial Assets/Debt indicates whether revenue generated was sufficient to cover operating and non-financial asset costs (i.e., inventory supplies, prepaid expenses, tangible capital assets, etc.) and in so doing, explains the difference between the annual surplus/deficit and the change in net financial assets/debt for the period. Table 4-3 indicates in some years forecasted tangible capital asset acquisitions (net of amortization for the year) exceeds forecasted annual surplus, resulting in an overall decrease to the net financial asset balance over the forecast period. The overall decrease to net financial asset balance is the result of more significant capital asset acquisitions forecasted between 2024 and 2033 allowing for a long-term plan of funding capital asset acquisitions through accumulated surplus (i.e., reserves and reserve funds). The ratio of cumulative annual surplus before amortization to cumulative tangible capital asset acquisitions is forecasted to fluctuate over the forecast period, increasing from -0.64 in 2024 to a high of 2.58 in 2026, then settling annually thereafter to 0.98 by 2033 (note: a desirable ratio is 1:1 or better). 4.2.4 Statement of Cash Flow (Table 4-4) The Statement of Cash Flow summarizes how the Municipality’s water systems is expected to generate and use cash resources during the forecast period. The transactions that provide/use cash are classified as operating, capital, investing, and financing activities as shown in Table 4-4. This statement focuses on the cash aspect of these transactions and thus is the link between cash- and accrual-based reporting. Table 4-4 indicates that cash from operations will be used to fund capital transactions (i.e., tangible capital asset acquisitions) and build internal reserves and reserve funds over the forecast period. The financial plan projects the cash position of the Municipality’s water systems to increase from a positive balance of approximately $802,000 at the beginning of 2024 to a positive balance of approximately $1.6 million by the end of 2033. For further discussion on projected cash balances please refer to the Notes to the Financial Plan. Watson & Associates Economists Ltd. PAGE 4-4 Table 4-1 Statement of Financial Position: Water Services UNAUDITED: For Financial Planning Purposes Only 2024-2033 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Financial Assets Cash 1 844,750 970,900 1,144,740 1,296,007 1,217,886 1,050,067 1,158,875 1,304,073 1,421,803 1,566,110 Accounts Receivable 1 74,632 78,613 86,581 95,884 106,635 116,267 127,126 139,218 147,456 156,250 Total Financial Assets 919,382 1,049,513 1,231,321 1,391,891 1,324,521 1,166,334 1,286,001 1,443,291 1,569,259 1,722,360 Liabilities Bank Indebtedness - - - - - - - - - - Accounts Payable & Accrued Liabilities 1 118,012 123,766 130,185 136,932 144,068 151,560 159,442 167,753 176,471 185,863 Debt (Principal only)2 - - - - - - - - - - Deferred Revenue 3 125,530 216,842 312,652 413,133 518,459 628,809 744,364 865,311 991,859 1,124,223 Total Liabilities 243,542 340,608 442,837 550,065 662,527 780,369 903,806 1,033,064 1,168,330 1,310,086 Net Financial Assets/(Debt)675,840 708,905 788,484 841,826 661,994 385,965 382,195 410,227 400,929 412,274 Non-Financial Assets Tangible Capital Assets 4 2,615,723 2,546,170 2,476,617 2,492,064 19,000,751 18,735,238 18,271,605 17,841,452 17,486,599 17,144,746 Total Non-Financial Assets 2,615,723 2,546,170 2,476,617 2,492,064 19,000,751 18,735,238 18,271,605 17,841,452 17,486,599 17,144,746 Accumulated Surplus/(Deficit)5 3,291,563 3,255,075 3,265,101 3,333,890 19,662,745 19,121,203 18,653,800 18,251,679 17,887,528 17,557,020 Financial Indicators Total Change 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 1) Increase/(Decrease) in Net Financial Assets (320,822) (57,256) 33,065 79,579 53,342 (179,832) (276,029) (3,770) 28,032 (9,298) 11,345 2) Increase/(Decrease) in Tangible Capital Assets 14,494,470 (34,553) (69,553) (69,553) 15,447 16,508,687 (265,513) (463,633) (430,153) (354,853) (341,853) 3) Increase/(Decrease) in Accumulated Surplus 14,173,648 (91,809) (36,488) 10,026 68,789 16,328,855 (541,542) (467,403) (402,121) (364,151) (330,508) ForecastNotes Watson & Associates Economists Ltd. PAGE 4-5 Table 4-2 Statement of Operations: Water Services UNAUDITED: For Financial Planning Purposes Only 2024-2033 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Water Revenue Base Charge Revenue 187,377 228,167 279,249 343,287 423,791 487,101 560,459 645,372 684,328 725,539 Rate Based Revenue 596,653 633,433 672,322 713,368 756,615 802,112 851,424 903,109 957,214 1,015,351 Earned Development Charges Revenue 3 - - - - - - - - - - Other Revenue 6 39,708 40,354 41,961 43,006 16,920,180 31,767 31,695 32,243 32,060 32,286 Total Revenues 823,738 901,954 993,532 1,099,661 18,100,586 1,320,980 1,443,578 1,580,724 1,673,602 1,773,176 Water Expenses Operating Expenses Sch. 4-1 845,994 868,889 913,953 961,319 1,011,418 1,084,009 1,119,348 1,177,692 1,238,900 1,304,831 Interest on Debt 2 - - - - - - - - - - Amortization 4 69,553 69,553 69,553 69,553 760,313 778,513 791,633 805,153 798,853 798,853 Loss on Disposal of Tangible Capital Assets - - - - - - - - - - Total Expenses 915,547 938,442 983,506 1,030,872 1,771,731 1,862,522 1,910,981 1,982,845 2,037,753 2,103,684 Annual Surplus/(Deficit)(91,809) (36,488) 10,026 68,789 16,328,855 (541,542) (467,403) (402,121) (364,151) (330,508) Accumulated Surplus/(Deficit), beginning of year 5 3,383,372 3,291,563 3,255,075 3,265,101 3,333,890 19,662,745 19,121,203 18,653,800 18,251,679 17,887,528 Accumulated Surplus/(Deficit), end of year 3,291,563 3,255,075 3,265,101 3,333,890 19,662,745 19,121,203 18,653,800 18,251,679 17,887,528 17,557,020 Note 5: Accumulated Surplus/(Deficit) Reconciliation:2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Reserve Balances Reserves: Development Charges 125,530 216,842 312,652 413,133 518,459 628,809 744,364 865,311 991,859 1,124,223 Reserves: Capital/Other 675,840 708,905 788,484 841,826 661,994 385,965 382,195 410,227 400,929 412,274 Total Reserves Balance 801,370 925,747 1,101,136 1,254,959 1,180,453 1,014,774 1,126,559 1,275,538 1,392,788 1,536,497 Less: Debt Obligations and Deferred Revenue (125,530) (216,842) (312,652) (413,133) (518,459) (628,809) (744,364) (865,311) (991,859) (1,124,223) Add: Tangible Capital Assets 4 2,615,723 2,546,170 2,476,617 2,492,064 19,000,751 18,735,238 18,271,605 17,841,452 17,486,599 17,144,746 Total Ending Balance 3,291,563 3,255,075 3,265,101 3,333,890 19,662,745 19,121,203 18,653,800 18,251,679 17,887,528 17,557,020 Financial Indicators Total Change 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 1) Expense to Revenue Ratio 111%104%99%94%10%141%132%125%122%119% 2) Increase/(Decrease) in Accumulated Surplus 14,173,648 (91,809) (36,488) 10,026 68,789 16,328,855 (541,542) (467,403) (402,121) (364,151) (330,508) ForecastNotes Watson & Associates Economists Ltd. PAGE 4-6 Schedule 4-1 Statement of Operating Expenses: Water Services UNAUDITED: For Financial Planning Purposes Only 2024-2033 Table 4-3 Statement of Changes in Net Financial Assets/Debt: Water Services UNAUDITED: For Financial Planning Purposes Only 2024-2033 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Operating Expenses Bayham Operating Costs 754,585 792,621 835,253 880,419 928,218 978,509 1,031,548 1,087,492 1,146,200 1,209,531 Richmond Operating Costs 73,909 76,267 78,700 80,900 83,200 85,500 87,800 90,200 92,700 95,300 Non TCA - Expenses from Capital Budget 7 17,500 - - - - 20,000 - - - - TOTAL OPERATING EXPENSES 845,994 868,889 913,953 961,319 1,011,418 1,084,009 1,119,348 1,177,692 1,238,900 1,304,831 ForecastNotes 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Annual Surplus/(Deficit)(91,809) (36,488) 10,026 68,789 16,328,855 (541,542) (467,403) (402,121) (364,151) (330,508) Less: Acquisition of Tangible Capital Assets 4 (35,000) - - (85,000) (17,269,000) (513,000) (328,000) (375,000) (444,000) (457,000) Add: Amortization of Tangible Capital Assets 4 69,553 69,553 69,553 69,553 760,313 778,513 791,633 805,153 798,853 798,853 (Gain)/Loss on disposal of Tangible Capital Assets - - - - - - - - - - Add: Proceeds on Sale of Tangible Capital Assets - - - - - - - - - - Add: Write-downs of Tangible Capital Assets - - - - - - - - - - 34,553 69,553 69,553 (15,447) (16,508,687) 265,513 463,633 430,153 354,853 341,853 Less: Acquisition of Supplies Inventory - - - - - - - - - - Less: Acquisition of Prepaid Expenses - - - - - - - - - - Add: Consumption of Supplies Inventory - - - - - - - - - - Add: Use of Prepaid Expenses - - - - - - - - - - - - - - - - - - - - Increase/(Decrease) in Net Financial Assets/(Net Debt)(57,256) 33,065 79,579 53,342 (179,832) (276,029) (3,770) 28,032 (9,298) 11,345 Net Financial Assets/(Net Debt), beginning of year 733,096 675,840 708,905 788,484 841,826 661,994 385,965 382,195 410,227 400,929 Net Financial Assets/(Net Debt), end of year 675,840 708,905 788,484 841,826 661,994 385,965 382,195 410,227 400,929 412,274 Financial Indicators 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 1) Acquisition of Tangible Capital Assets (Cumulative)35,000 35,000 35,000 120,000 17,389,000 17,902,000 18,230,000 18,605,000 19,049,000 19,506,000 2) Annual Surplus/Deficit before Amortization (Cumulative)(22,256) 10,809 90,388 228,730 17,317,898 17,554,869 17,879,099 18,282,131 18,716,833 19,185,178 3) Ratio of Annual Surplus before Amortization to Acquisition of TCA's (Cumulative)(0.64) 0.31 2.58 1.91 1.00 0.98 0.98 0.98 0.98 0.98 Notes Forecast Watson & Associates Economists Ltd. PAGE 4-7 Table 4-4 Statement of Cash Flow – Indirect Method: Water Services UNAUDITED: For Financial Planning Purposes Only 2024-2033 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Operating Transactions Annual Surplus/Deficit (91,809) (36,488) 10,026 68,789 16,328,855 (541,542) (467,403) (402,121) (364,151) (330,508) Add: Amortization of TCA's 4 69,553 69,553 69,553 69,553 760,313 778,513 791,633 805,153 798,853 798,853 (Gain)/Loss on disposal of Tangible Capital Assets - - - - - - - - - - Less: Earned Deferred Revenue 3 - - - - - - - - - - Less: Developer Contributions - - - - - - - - - - Add: Deferred Revenue Proceeds 86,994 91,312 95,810 100,481 105,326 110,350 115,555 120,947 126,548 132,364 Change in A/R (Increase)/Decrease 2,433 (3,981) (7,968) (9,303) (10,751) (9,632) (10,859) (12,092) (8,238) (8,794) Change in A/P Increase/(Decrease)10,538 5,754 6,419 6,747 7,136 7,492 7,882 8,311 8,718 9,392 Less: Interest Proceeds (13,252) (13,900) (15,460) (16,506) (12,980) (7,568) (7,494) (8,044) (7,861) (8,084) Cash Provided by Operating Transactions 64,457 112,250 158,380 219,761 17,177,899 337,613 429,314 512,154 553,869 593,223 Capital Transactions Proceeds on sale of Tangible Capital Assets - - - - - - - - - - Less: Cash Used to acquire Tangible Capital Assets 4 (35,000) - - (85,000) (17,269,000) (513,000) (328,000) (375,000) (444,000) (457,000) Cash Applied to Capital Transactions (35,000) - - (85,000) (17,269,000) (513,000) (328,000) (375,000) (444,000) (457,000) Investing Transactions Proceeds from Investments 13,252 13,900 15,460 16,506 12,980 7,568 7,494 8,044 7,861 8,084 Less: Cash Used to Acquire Investments - - - - - - - - - - Cash Provided by (applied to) Investing Transactions 13,252 13,900 15,460 16,506 12,980 7,568 7,494 8,044 7,861 8,084 Financing Transactions Proceeds from Debt Issue 2 - - - - - - - - - - Less: Debt Repayment (Principal only)2 - - - - - - - - - - Cash Applied to Financing Transactions - - - - - - - - - - Increase in Cash and Cash Equivalents 42,709 126,150 173,840 151,267 (78,121) (167,819) 108,808 145,198 117,730 144,307 Cash and Cash Equivalents, beginning of year 1 802,041 844,750 970,900 1,144,740 1,296,007 1,217,886 1,050,067 1,158,875 1,304,073 1,421,803 Cash and Cash Equivalents, end of year 1 844,750 970,900 1,144,740 1,296,007 1,217,886 1,050,067 1,158,875 1,304,073 1,421,803 1,566,110 Notes Forecast Watson & Associates Economists Ltd. PAGE 4-8 Water Notes to Financial Plan The financial plan format as outlined in Chapter 4 closely approximates the full accrual format used by municipalities (2009 onward) on their audited financial statements. However, the financial plan is not an audited document and contains various estimates. In this regard, subsection 3 (2) of O. Reg. 453/07 states the following: “Each of the following sub-subparagraphs applies only if the information referred to in the sub-subparagraph is known to the owner at the time the financial plans are prepared: 1. Sub-subparagraphs 4 i A, B and C of subsection (1) 2. Sub-subparagraphs 4 iii A, C, E and F of subsection (1).” The information referred to in sub-subparagraphs 4 i A, B and C of subsection (1) includes: A. Total financial assets (i.e., cash and receivables); B. Total liabilities (i.e., payables, debt and deferred revenue); C. Net debt (i.e., the difference between A and B above). The information referred to in sub-subparagraphs 4 iii A, C, E and F of subsection (1) includes: A. Operating transactions that are cash received from revenues, cash paid for operating expenses and finance charges B. Investing transactions that are acquisitions and disposal of investments C. Change in cash and cash equivalents during the year D. Cash and cash equivalents at the beginning and end of the year In order to show a balanced financial plan in a full accrual format for the Municipality, some of the items listed above have been estimated given that the Municipality does not maintain all financial asset and liability data separately for water. Usually, this type of data is combined with the financial assets and liabilities of other departments and services given that there is not a current obligation to disclose this data separately (as there is with revenue and expenses). Watson & Associates Economists Ltd. PAGE 4-9 The assumptions used have been documented below: 1. Cash, Receivables and Payables It is assumed that the opening cash balances required to complete the financial plan are equal to: Ending Reserve/Reserve Fund Balance Plus: Ending Accounts Payable Balance Less: Ending Accounts Receivable Balance Equals: Approximate Ending Cash Balance Receivable and payable balances were estimated for each year of the forecast based on the following factors: a) Receivables: Based on ratios of Municipality-wide receivables as a percentage of annual Municipality-wide revenues (using the Municipality’s financial information return data); and b) Payables: Based on ratios of Municipality-wide payables as a percentage of annual Municipality-wide expenses (using the Municipality’s financial information return data). 2. Debt There is no outstanding water related debt principal at the end of 2023. It is anticipated that no additional debentures will be required over the forecast period. 3. Deferred Revenue Deferred revenue is typically made up of water development charge reserve fund balances which are considered to be a liability for financial reporting purposes until the funds are used to emplace the works for which they have been collected. In years when the water development charge reserve fund balance is negative, it is shown as an asset (accounts receivable – other) for financial reporting purposes, representing future amounts to be collected from developers. Deferred revenue can also represent grant funding that has not been earned as Watson & Associates Economists Ltd. PAGE 4-10 revenue in any given year. For the purposes of this financial plan it is assumed all grant funding received will be earned in the year it is received. 4. Tangible Capital Assets • Opening net book value of tangible capital assets includes water related assets, based on information contained with the Municipality’s asset database. • Amortization is calculated based on the straight-line approach with amortization applied in the year of acquisition or construction. • Given the planned asset replacement forecast in the 2024 Rate Study, useful life on acquisitions is assumed to be equal to typical values assigned by the Municipality for each asset category. • Write-offs are assumed to equal $0 for each year in the forecast period. • Tangible capital assets are shown on a net basis. It is assumed that disposals occur when the asset is being replaced, unless the asset is documented as a new asset. The value of each asset disposal is calculated by estimating the original purchase/construction date and deflating current replacement cost values to those estimated dates in order to calculate original historical cost. • Gains/losses on disposal are assumed to be $0 (it is assumed that historical cost is equal to accumulated amortization for all disposals). • Residual value is assumed to be $0 for all assets contained within the forecast period. • Contributed Assets, as described in Section 3.2.1, are deemed to be insignificant/ unknown during the forecast period and are therefore assumed to be $0. • The Municipality is unaware of any specific lead service piping in the municipal water systems. The balance of tangible capital assets is summarized on Table 4-5, as follows: Watson & Associates Economists Ltd. PAGE 4-11 Table 4-5 Tangible Capital Asset Summary Asset Historical Cost 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Opening Tangible Capital Asset Balance 4,268,702 4,292,525 4,292,525 4,292,525 4,323,856 21,257,617 21,734,429 22,056,003 22,396,686 22,631,586 Acquisitions 35,000 - - 85,000 17,269,000 513,000 328,000 375,000 444,000 457,000 Disposals 11,177 - - 53,669 335,239 36,188 6,426 34,317 209,100 234,533 Closing Tangible Capital Asset Balance 4,292,525 4,292,525 4,292,525 4,323,856 21,257,617 21,734,429 22,056,003 22,396,686 22,631,586 22,854,053 Opening Accumulated Amortization 1,618,426 1,676,802 1,746,355 1,815,908 1,831,792 2,256,866 2,999,191 3,784,398 4,555,234 5,144,987 Amortization Expense 69,553 69,553 69,553 69,553 760,313 778,513 791,633 805,153 798,853 798,853 Amortization on Disposal 11,177 - - 53,669 335,239 36,188 6,426 34,317 209,100 234,533 Ending Accumulated Amortization 1,676,802 1,746,355 1,815,908 1,831,792 2,256,866 2,999,191 3,784,398 4,555,234 5,144,987 5,709,307 Net Book Value 2,615,723 2,546,170 2,476,617 2,492,064 19,000,751 18,735,238 18,271,605 17,841,452 17,486,599 17,144,746 Watson & Associates Economists Ltd. PAGE 4-12 5. Accumulated Surplus Opening accumulated surplus for the forecast period is reconciled as follows: The accumulated surplus reconciliation for all years within the forecast period is contained in Table 4-2. 6. Other Revenue Other revenue includes revenues collected from water meter sales, water services permits, penalties and interest, and outstanding recoveries from landowners. 7. Operating Expenses Capital expenditures for items not meeting the definition of tangible capital assets have been reclassified as operating expenses and have been expensed in the year in which they occur. Water 2024 Opening Accumulated Surplus Reserve Balances Reserves: Development Charges 38,536 Reserves: Capital/Other 733,096 Total Reserves Balance 771,632 Less: Debt Obligations and Deferred Revenue (38,536) Add: Tangible Capital Assets 2,650,276 Total Opening Balance 3,383,372 Watson & Associates Economists Ltd. Chapter 5 Process for Financial Plan Approval and Submission to the Province Watson & Associates Economists Ltd. PAGE 5-1 5. Process for Financial Plan Approval and Submission to the Province As mentioned in Section 1.2, preparation and approval of a financial plan for water assets that meets the requirements of the Act is mandatory for municipal water providers. Proof of the plan preparation and approval is a key submission requirement for municipal drinking water licensing and, upon completion, must be submitted to the MECP. The process established for plan approval, public circulation and filing is set out in O. Reg. 453/07 and can be summarized as follows: 1. The financial plan must be approved by resolution of Council of the municipality who owns the drinking water system or the governing body of the owner. (O. Reg. 453/07, subsection 3 (1), paragraph 1). 2. The owner of the drinking water system must provide notice advertising the availability of the financial plan. The plans will be made available to the public upon request and without charge. The plans must also be made available to the public on the municipality’s website. (O. Reg. 453/07, subsection 3 (1), paragraph 5). 3. The owner of the drinking water system must provide a copy of the financial plan to the Director of Policy Branch, Ministry of Municipal Affairs and Housing. (O. Reg. 453/07, subsection 3 (1), paragraph 6). 4. The owner of the drinking water system must provide proof satisfactory to the Director that the financial plans for the system satisfy the requirements under the Safe Drinking Water Act. (S.D.W.A. subsection 32 (5), subparagraph 2 ii). Watson & Associates Economists Ltd. Chapter 6 Recommendations Watson & Associates Economists Ltd. PAGE 6-1 6. Recommendations This report presents the water financial plan for the Municipality of Bayham in accordance with the mandatory reporting formats for water systems as detailed in O. Reg. 453/07. It is important to note that while mandatory, the financial plan is provided for Council’s interest and approval however, for decision making purposes, it may be more informative to rely on the information contained within the 2024 Rate Study. Nevertheless, Council is required to pass certain resolutions with regard to this plan and regulations and it is recommended that: 1. The Municipality of Bayham Water Financial Plan prepared by Watson & Associates Economists Ltd. dated November 18, 2024 be approved. 2. Notice of availability of the Financial Plan be advertised. 3. The Water Financial Plan dated November 18 2024 be submitted to the Ministry of Municipal Affairs and Housing. (O. Reg. 453/07, subsection 3 (1), paragraph 6) 4. The Council Resolution approving the Financial Plan be submitted to the Ministry of the Environment, Conservation, and Parks satisfying the requirements under the Safe Drinking Water Act. (S.D.W.A. subsection 32 (5), subparagraph 2 ii). REPORT MUNICIPAL LAW ENFORCEMENT TO: Mayor & Members of Council FROM: Mark Russell, By-law Enforcement Officer DATE: December 5, 2024 REPORT: BL-07/24 SUBJECT: APPOINTMENT OF PARKING ENFORCEMENT OFFICERS BACKGROUND Overnight winter parking restrictions within the Municipality are regulated by the Traffic and Parking By-law No. 2016-038, as amended. The restriction prohibits parking on all streets year- round between 3:00 am – 5:00 am, and is typically enforced during the winter months to assist with the Municipality’s Winter Operations Plan, as adopted annually by Council. Enforcement of the overnight parking has typically been enforced by the Public Works department, By-law Enforcement Officer, and Ontario Provincial Police (OPP) local detachment. Historically, this has mostly been the purview of Public Works staff as the By-law Enforcement Officer role has generally worked an 830-430 shift. It has come to the attention of staff that Public Works staff were issuing warnings and parking tickets but were not formally appointed under by-law, which may cause issues if formally challenged. DISCUSSION Discussion was recently had between the By-law Enforcement Officer, Manager of Public Works, and CAO on this matter. The Manager of Public Works identified the benefits of appointing Roads patrol staff to issue parking tickets as an excellent use of existing staff resources. Roads patrol generally occurs between 3-6 am during the winter months, which positions roads staff to enforce the By-law. The additional resource will increase enforcement presence, make winter operations more efficient and effective by reducing the amount of overnight parking on Bayham streets, and increase parking ticket revenue for the Municipality. The proposed initiative provides effective service and maintains current operational practices. By-law Enforcement training will be required, which will be provided internally by the By-law Enforcement Officer prior to deployment. STRATEGIC PLAN Not applicable. RECOMMENDATION THAT Report BL-07/24 re Appointment of Parking Enforcement Officers be received for information; AND THAT Steve Adams and Jamie Pilkey be appointed as By-law Enforcement Officers for the purpose of enforcing overnight parking in accordance with the Municipality’s Traffic and Parking By-law No. 2016-038; AND THAT the appropriate appointment by-law be brought forward for Council’s consideration. Respectfully Submitted: Reviewed By: Mark Russell, CMM III Thomas Thayer, CMO, AOMC By-Law Enforcement Officer Chief Administrative Officer ZBA-26/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: QUINN WEBER LOCATION: 53867 HERITAGE LINE, RICHMOND TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-26/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, December 5th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-XX)’ Zone to permit a reduced Lot Frontage of 19.9 metres and a reduced Lot Area of 755.0 m2. The portion of the lands to be rezoned only pertains to the Retained Lot (Parcel ‘E’) as part of the Consent Application (E27-24) that was approved by the Elgin Land Division Committee. The subject property is known as 53867 Heritage Line, south side, and east of Richmond Road. THE EFFECT of this By-law is to permit a reduced Minimum Lot Frontage and Minimum Lot Area for the proposed Retained Lot (Parcel ‘E’) as part of clearing the Consent Conditions of Approval for Elgin Land Division Committee file number E27-24 that was Conditionally Approved on April 24th, 2024. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments are to be submitted on or before 12:00 Noon on Wednesday, November 27, 2024 to munderhill@bayham.on.ca or at the municipal office to be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 15th day of November 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Hamlet of Richmond OPA-04/24 and ZBA-27/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: 1498855 ONTARIO INC. (C/O TIMOTHY EMERSON) LOCATION: 92 EDISON DRIVE, VILLAGE OF VIENNA TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan Amendment (OPA-04/24) and Zoning By-law Amendment (ZBA-27/24), the County of Elgin is the Approval Authority for Official Plan Amendments. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, December 19th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed combined Official Plan and Zoning By-law Amendment under Sections 17 and 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this combined Official Plan and Zoning By-law Amendment is to permit the proposed Micro Distillery use with ancillary Retail and Event space on private services within an existing building on the subject property known as 92 Edison Drive, north side, in the Village of Vienna. Through the Official Plan Amendment, the south-western portion of the subject property will be designated from the ‘Open Space’ and ‘Hazard Lands’ designation to the ‘Commercial’ designation. Through the Zoning By-law Amendment, the south-western portion of the subject property will be rezoned from the current ‘Holding Village Residential 1 (R1(h2))’ Zone to a ‘Holding Site-Specific Tourist Commercial (C3-XX(h2))’ Zone, limiting the proposed use to a Maximum Floor Area of 450.0 m2 (4,843.76 ft2). THE EFFECT of this combined Official Plan and Zoning By-law Amendment is to permit the proposed Micro Distillery business with ancillary Retail and Event space on private services for a Maximum Floor Area of 450.0 m2 (4,843.76 ft2) within an existing building on the subject property. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, December 11, 2024 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption and approval of the proposed Official Plan and Zoning By-law Amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Official Plan and Zoning By-law Amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of November 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-28/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: BARB AND KEVIN ABELL LOCATION: 54437 VIENNA LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-28/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, December 19th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to facilitate the development of a detached accessory building for an Additional Residential Unit (ARU), seeking relief from the following provisions: • Section 4.59.e) to permit an ARU with a Maximum Gross Floor Area that is 74% (139.4 m2 or 1,500.5 ft2 in size) of the primary dwelling unit (188.0 m2 or 2,023.6 ft2 in size), whereas 40% (75.2 m2 or 809.4 ft2) is the requirement; and, • Section 4.59.f) to permit an ARU that is located 61.1 metres (200.1 ft) from the primary dwelling unit, whereas 40.0 metres (131.2 ft) is the requirement. The subject property is known as 54437 Vienna Line, south side, and east of Woodworth Road. THE EFFECT of this By-law is to facilitate the development a detached accessory building for an ARU that exceeds the maximum permitted floor area and the maximum distance from the primary dwelling unit. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, December 11, 2024 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of November 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-29/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: WILLIAM GLOIN AND LILA GRUBE LOCATION: 56704 EDEN LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-29/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, December 19th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-XX)’ Zone to permit the development of an accessory detached garage on the subject property for the storage of a mobile home trailer and personal belongings, which requires relief from the following provisions: • Section 9.5.1 to permit a Maximum Height of 5.3 metres (17.4 ft), whereas 4.5 metres (14.8 ft) is required; and, • Section 9.7 to permit a Maximum Floor Area of 93.0 m2 (1,001.0 ft2), whereas 75.0 m2 (807.3 ft2) is required. The subject property is known as 56704 Eden Line, north side, and west of Plank Road. THE EFFECT of this By-law is to permit a new accessory building (detached garage) that exceeds the Maximum Height and Maximum Floor Area requirements for the storage of a mobile home trailer and personal belongings. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. Written comments submitted on or before 12:00 Noon on Wednesday, December 11, 2024 to munderhill@bayham.on.ca or at the municipal office will be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 29th day of November 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Hamlet of Eden TheCorporationoftheMunicipalityofWawaTuesday,November19,2024REGULARCOUNCILMEETINGRESOLUTIONResolution41RC24270MeetingOrder:8Movedby:Secondedby:ARESOLVEDTHATCouncilfortheCorporationoftheMunicipacwyofWawadoesherebysupporttheResolutiondatedNovember13,2024passedbytheTownshipofPapineauCameronregardingtheOntarioBuildingCode;ANDBEITFURTHERRESOLVEDTHATacopyofthisResolutionbeforwardedtotheHon.DougFord,PremierofOntario,Hon.PaulCalandra,MinisterofMunicipalAffairsandHousing,Hon.MichaelParsa,MinisterofChildren,CommunityandSocialServices,Hon.VictorFedeli,ChairofCabinet,MinisterofEconomicDevelopment,JobCreationandTrade,AssociationMunicipalitiesofOntario,OntarioBuildingOfficialsAssociation,MunicipalitiesofOntario.R$OISUTIONRESULTRECORDEDVOTE5CARRIEDMAYORANDCOUNCILYESNODEFEATEDNhtchHatfieldHTABLEDCathyCannonflRECORDEDVOTE(SEERIGHT)MelaniePilonHPECUNIARYINTERESTDECLAREDJimHoffmannElWITHDRAWNJosephOpatoDisclosureofPecuniaryInterestandthegeneralnaturethereof.LIDisclosedthepecuniaryinterestandgeneralnamethereofandabstainedfromthediscussion,voteandinfluence.Clerk:_________________________________________MAYOR-MELANIEPILONCLERK-MAURYThisdocumentisavailableinalternateformats. The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 November 19, 2024 Minister of Health Sylvia Jones sylvia.jones@ontario.ca Dear Minister Jones, At the Township of Terrace Bay Regular Council Meeting held on Monday September 16, 2024, the following resolution was put forth by Councillor Chris Dube and was passed. Re: Ambulance Shortages and Healthcare System Issues Resolution 266-2024 Moved by: Councillor Johnson Seconded by: Councillor Dube WHEREAS, the Council of the Corporation of the Township of Terrace Bay is gravely concerned about the ongoing shortages and staffing challenges facing Superior North EMS (SNEMS); WHEREAS, the provincial funding for ambulance services, currently at 50%, along with the city’s 50% contribution, has been falling short, leading to financial strain on municipalities and regional partners, including the City of Thunder Bay; WHEREAS, the rolling shortages of paramedics and EMS personnel in the region present a significant risk to public safety and healthcare services in northern communities, which are disproportionately affected by the province-wide shortage of paramedics; WHEREAS, recruitment and retention issues, including insufficient wages and benefits, lack of mental health supports, frequent exposure to traumatic experiences, and inadequate recovery time between work periods, are causing high turnover rates and burnout among EMS workers; THEREFORE, BE IT RESOLVED THAT, the Honorable Sylvia Jones, Minister of Health, be requested to take immediate action to address the funding shortfalls and structural challenges in the delivery of EMS services in northern communities, including: 1. Increasing provincial funding to support EMS services and reduce the financial burden on municipalities; 2. Implementing incentives such as “learn and stay” grants to encourage paramedics to live and work in northern Ontario; 3. Enhancing support systems for EMS workers, including improved wages, benefits, and mental health resources. The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 AND THAT, this resolution be forwarded to Minister Sylvia Jones, the Association of Municipalities of Ontario (AMO), and all Ontario municipalities. Sincerely, J. Hall Chief Administrative Officer/Clerk CC: AMO All Ontario Municipalities The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 November 19, 2024 Honorable Anita Anand, President of the Treasury Board and Minister of Transportation House of Commons Ottawa, ON K1A 0A6 Via Email: Anita.anand@parl.gc.ca Her Worship Mayor Olivia Chow Office of the Mayor City Hall, 2nd Floor 100 Queen St. W. Toronto, ON M5H 2N2 Via Email: mayor_chow@toronto.ca Dear Minister Anand and Mayor Chow, At the Township of Terrace Bay Regular Council Meeting held on Monday October 21, 2024 the following resolution of support was passed. Re: NOMA Letter re Billy Bishop Airport Support Resolution 293-2024 Moved By: Councillor St. Louis Seconded By: Councillor Adduono WHEREAS Billy Bishop Airport serves more than 2 million passengers per year, making it the 9th- busiest airport in Canada,5th-busiest serving the US market, 3rd busiest airport in Ontario, and making it a critical component of the national and regional air transportation system; and WHEREAS the airport provides daily connections to the North with service to Thunder Bay, Sault Ste. Marie, Timmins and Sudbury, and enables access to many other neighbouring communities; and WHEREAS Billy Bishop Airport is a critical access point for Northern communities for economic opportunities, tourism, social connectivity and critical medical care located in downtown Toronto; WHEREAS the airport operates under a Tripartite Agreement among the City of Toronto, Transport Canada and PortsToronto, and that agreement is set to expire in 2033; and WHEREAS the airport is seeking to secure its long-term future through a process to modernize and extend the Tripartite Agreement to drive sustainable growth and enhanced access and connections for passengers and the communities it connects to; NOW THEREFORE BE IT RESOLVED THAT the Northwestern Ontario Municipal Association is seeking urgent action from the City of Toronto, PortsToronto and Transport Canada to commence a process and conclude it by the end of 2025 to modernize the current Tripartite Agreement and secure the future of Billy Bishop Airport. The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 AND FURTHER BE IT RESOLVED THAT a copy of this motion be sent to Hon. Anita Anand - President of the Treasury Board and Minister of Transport, Mayor Olivia Chow – Toronto City, Hon. Soraya Martinez Ferrada - Minister of Tourism, Government of Canada, Hon. François-Philippe Champagne - Minister of Innovation, Science and Industry - Government of Canada, Hon. Arun Thangaraj - Deputy Minister of Transport Canada - Government of Canada, John D. Elvidge - City of Toronto – Clerk, Paul Johnson - City of Toronto - City Manager, Jag Sharma - City of Toronto - Deputy City Manager, RJ Steenstra - President and CEO - Ports Toronto, Sandra Pupatello – Chair of Board of Directors - Ports Toronto, Neil Pakey - President and CEO - Nieuport Aviation, Hon. Prabmeet Sarkaria - Minister of Transportation - Government of Ontario, Hon. Vic Fedeli - Minister of Economic Development, Job Creation and Trade - Government of Ontario, MP Patty Hajdu (Thunder Bay - Superior North), MP Marcus Powlowski – Thunder Bay-Rainy River, MP Eric Melillo – Kenora, MPP Greg Rickford, (Kenora – Rainy River), MPP Kevin Holland, (Thunder Bay - Atikokan), MPP Lise Vaugeois, (Thunder Bay - Superior North), and all NOMA member municipalities - CAOs and Clerks. Sincerely, J. Hall Chief Administrative Officer/Clerk CC: Minister of Tourism – Soraya Martinez Ferrada Soraya.martinezferrada@parl.gc.ca Minister of Innovation, Science and Industry – Francois-Philippe Champagne francois- philippe.champagne@parl.gc.ca Deputy Minister of Transport Canada – Arun Thangaraj arun.thangaraj@tc.gc.ca City of Toronto Clerk -John D. Elvidge jelvidge@toronto.ca City of Toronto Manager – Paul Johnson paul.r.johnson@toronto.ca City of Toronto Deputy Manager – Jag Sharma Ports Toronto President and CEO – RJ Steenstra and Ports Toronto Board of Directors Chair – Sandra Pupatello chair@portstoronto.com Nieuport Aviation President and CEO – Neil Pakey neil@nieuport.com Minister of Transportation – Prabmeet Sarkaria prabmeet.sakaria@pc.ola.org Minister of Economic Development, Job Creation and Trade – Vic Fedeli vic.fedelico@pc.ola.org MP Patty Hajdu patty.hajdu@parl.gc.ca MP Marcus Powlowski marcus.powlowski@parl.gc.ca MP Eric Melillo eric.melillo@parl.gc.ca MPP Greg Rickford greg.rickford@pc.ola.org MPP Kevin Holland kevin.holland@pc.ola.org MPP Lise Vaugeois lvaugeois-qp@ndp.on.ca All Ontario Municipalities October 7, 2024 Honourable Anita Anand President of the Treasury Board and Minister of Transport House of Commons Ottawa, ON, K1A 0A6 Via Email: Anita.Anand@parl.gc.ca Her Worship Mayor Olivia Chow Office of the Mayor City Hall, 2nd Floor 100 Queen St. W. Toronto, ON M5H 2N2 Via Email: mayor_chow@toronto.ca Re: The Future for Billy Bishop Airport Requires Urgent Action and a Modern Governing Agreement Dear Minister Anand and Mayor Chow, I am writing to you to express my support for the sustained operation and development of Billy Bishop Toronto City Airport. As the President of the Northwestern Ontario Municipal Association, I am extremely concerned to learn that the Tripartite Agreement that governs operations at the Airport expires in 2033 – less than 9 years from now. Billy Bishop Airport provides a critical service and point of connection for the North. Many of my community members rely on Billy Bishop airport to visit family, connect through to other destinations for work, travel and tourism or to access critical medical services, the convenience and ease of Billy Bishop Airport cannot be matched. It has been reported widely that Northern Ontario communities have experience drastic reductions in air service coming out of the COVID pandemic. Reliable air connectivity available through Billy Bishop Airport is an important economic and social lifeline for my community. We were pleased to see the Federal Government’s investment in a US Customs and Border Patrol preclearance facility, which is expected to open in 2025. This is welcomed news for communities in Northwestern Ontario as it will enable more and better connections through Billy Bishop Airport and amplify the airport’s already strong economic contribution. We viewed this investment in the airports long term future as recognition of the very important role the airport has come to play for the communities it connects including Northwestern Ontario – very much at odds with an agreement that expires in a matter of years. To that end, we would implore you, as signatories to the Tripartite Agreement, to commence a process to modernize the Tripartite Agreement and secure the long-term future of Canada’s 9th- busiest airport and 3rd-busiest in Ontario. My community members rely on this service, and we want to see even more connections and expanded services to the North. As elected leaders, we have a responsibility to think past our own front doors, reflect the needs of all of our constituents and those beyond our communities who are impacted by our decisions. Certainty about the airport’s long-term future should not be something we as leaders should need to think long about. The time is now for the parties of the agreement to move forward with urgency to ensure this vital piece of transportation infrastructure and the important connections it facilitates are sustained. Sincerely, ___________________________________________ Wendy Landry President, Northwestern Ontario Municipal Association Mayor, Municipality of Shuniah Cc: Hon. Soraya Martinez Ferrada, Minister of Tourism, Government of Canada Hon. François-Philippe Champagne, Minister of Innovation, Science and Industry, Government of Canada Hon. Arun Thangaraj, Deputy Minister of Transport Canada, Government of Canada John D. Elvidge, City of Toronto, Clerk Paul Johnson, City of Toronto, City Manager Jag Sharma, City of Toronto, Deputy City Manager RJ Steenstra, President and CEO, Ports Toronto Sandra Pupatello, Chair, Board of Directors, Ports Toronto Neil Pakey, President and CEO, Nieuport Aviation Hon. Prabmeet Sarkaria, Minister of Transportation, Government of Ontario Hon. Vic Fedeli, Minister of Economic Development, Job Creation and Trade, Government of Ontario MP Patty Hajdu (Thunder Bay - Superior North) MP Marcus Powlowski – Thunder Bay-Rainy River MP Eric Melillo – Kenora MPP Greg Rickford, (Kenora – Rainy River) MPP Kevin Holland, (Thunder Bay - Atikokan) MPP Lise Vaugeois, (Thunder Bay - Superior North) All member municipalities - CAOs and Clerks Office of the Executive Director 1525 Cornwall Road Oakville ON L6J 0B2 dan.cozzi@municipalengineers.on.ca MEA APPOINTS NEW BOARD OF DIRECTORS AT 2024 AGM The Municipal Engineers Association (MEA) is a non-profit association representing the interests of over 1,200 professional engineers in Ontario who are employed in the municipal engineering and public works sectors at Ontario municipalities and provincial agencies, as well as consulting engineering firms acting as the engineer-of-record for Ontario municipalities. MEA’s many pursuits include being the co-proponent for the Municipal Class Environmental Assessment (MCEA) process. Together with the Ministry of Transportation of Ontario, MEA administers Ontario Provincial Standards for Municipalities (OPS MUNI); many of our members participate in committees that establish standards and specifications used province wide. MEA offers training courses for both MCEA and OPS as well as hosting an conference providing technical training sessions. The MEA is the preferred venue for Ontario municipalities to recruit professional municipal engineers and technologists/technicians through our online employment advertising platform. MEA provides an annual bursary program to students entering the first year of an accredited university engineering program. Since 2008, the MEA has awarded $200,000 in bursaries. The MEA held its 2024 Annual General Meeting (AGM) at the Delta Ottawa City Centre Hotel on November 21, 2024. At the AGM, a new Board was elected. We are pleased to present the new Board for the 2024/2025 term (see attachment). Please share this with members of your organization. Should you have any questions about the MEA or the new Board, please let me know. Sincerely, _________________________ D.M. (Dan) Cozzi, P. Eng. Executive Director Municipal Engineers Association Attachment: MEA Board of Directors and Staff 2024-2025 2024-2025 MEA Board of Directors & Staff Taylor Crinklaw, P. Eng., President Director – Infras. & Dev.Services City of Stratford tcrinklaw@stratford.ca Penelope Palmer, P. Eng. First Vice-President Mgr, Business Improvement & Stds. City of Toronto Penelope.palmer@toronto.ca Scott Hamilton, P. Eng. Second Vice-President Commissioner of Public Works City of Burlington Scott.Hamilton@burlington.on.ca Benjamin de Haan, P. Eng. Secretary-Treasurer Director -Transportation Serv. United Counties of SDG b_dehaan@sdgcounties.ca Matthew N. Miedema, P.Eng. Past-President Project Engineer City of Thunder Bay matthew. miedema@thunderbay.ca Paul Acquaah, P. Eng. Board Director Mgr of Engineering York Region Paul.acquaah@york.ca Tara Blasioli, P. Eng. Board Director Mgr – Ᾱdisōke Library Project City of Ottawa Tara.Blasioli@ottawa.ca Joe de Koning, P. Eng. Board Director Manager of Roads County of Wellington joedk@wellington.ca Ashley Rammeloo, P,. Eng Board Director Dir. Water/Wastewater/Stormwater City of London arammelo@London.ca Imran Khalid. P. Eng. Board Director Director of Public Works Huron County ikhalid@huroncounty.ca Dan Cozzi, P. Eng. Executive Director MEA dan.cozzi@municipalengineers.on.ca Rishabh Sharma, M. Eng. Technical Services Coord. MEA rsharma@municipalengineers.on.ca Paul Knowles, P. Eng. MCEA Advisor MEA paul.knowles@municipalengineers.on.ca Arup Mukherjee, P. Eng. OPS Instructor MEA arup@arkim.ca. Kate Crouse Admin Support MEA support@municipalengineers.on.ca …/2 234-2024-5434 November 28, 2024 Dear Head of Council: Through the More Homes Built Faster Act, 2022, changes were made to the Planning Act to accelerate implementation of the province’s additional residential unit (ARU) framework. These changes allowed “as-of-right” (without the need to apply for a rezoning) the use of up to 3 units per lot in many existing residential areas (i.e., up to 3 units allowed in the primary building, or up to 2 units allowed in the primary building and 1 unit allowed in an ancillary building such as a garage). To support implementation of ARUs, the Cutting Red Tape to Build More Homes Act, 2024, made further changes to the Planning Act to provide me, as the Minister of Municipal Affairs and Housing, with broader regulation-making authority to remove municipal zoning by-law barriers that may be limiting the development of ARUs. Following consultation on the Environmental Registry of Ontario, our government has taken further action to tackle the housing supply crisis and reach our goal of building more homes by amending Ontario Regulation 299/19 – Additional Residential Units to remove certain municipal zoning by-law barriers. These changes took effect upon filing. These changes will help to facilitate the creation of ARUs, such as basement suites and garden suites, by eliminating barriers including maximum lot coverage, angular planes, floor space index (FSI), minimum separation distances and minimum lot sizes on parcels of urban residential land subject to the ARU framework in the Planning Act. More information on these changes can be found through Environmental Registry of Ontario posting 019- 9210. It is my expectation that municipalities will respect these regulatory changes and the intent behind them. I will not hesitate to use my available powers to ensure these changes to the Planning Act are allowed to support our goal of building more homes. Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministère des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e étage Toronto (Ontario) M7A 2J3 Tél. : 416 585-7000 -2- We will continue working with our municipal partners to achieve our goal of building the homes that Ontarians need. Sincerely, Hon. Paul Calandra Minister of Municipal Affairs and Housing c. Martha Greenberg, Deputy Minister Jessica Lippert, Chief of Staff to Minister Calandra Chief Administrative Officer Office of The Clerk 1 DRAFT Minutes ELGIN OPP DETACHMENT BOARD November 13, 2024 The Elgin OPP Detachment Board met in the Council Chambers at the Elgin County Administration Building, 450 Sunset Drive, St. Thomas, with the following in attendance: Andrew Sloan, Chair Dominique Giguère, Vice Chair Ida McCallum, Board Member Tyler Holmes, Interim Elgin County OPP Detachment Commander Pete Liptrott, Superintendent OPP West Region Ron LeClair, Police Services Advisor, Inspectorate of Policing David Jenkins Trudy Kanellis Blaine Parkin, Elgin County Chief Administrative Officer Jennifer Ford, Elgin County Director of Financial Services/Treasurer Carolyn Krahn, Elgin County Manager of Economic Development, Tourism and Strategic Initiatives Katherine Thompson, Elgin County Manager of Administrative Services/Deputy Clerk Andrew Case, Elgin County Solicitor Call to Order: K. Thompson called the meeting to order at 2:05 p.m. Oath of Office: K. Thompson administered the Oath of Office for I. McCallum, A. Sloan, and D. Giguère. Election of Chair and Vice Chair I. McCallum nominated A. Sloan for the position of Chair, and D. Giguère seconded the nomination. No further nominations were received for this position, and A. Sloan accepted the nomination. Moved by: Ida McCallum Seconded by: Dominique Giguère RESOLVED THAT nominations for the position of Chair be closed; and THAT A. Sloan be appointed as Chair of the Elgin OPP Detachment Board. - Motion Carried. I. McCallum nominated D. Giguère for the position of Vice-Chair, and A. Sloan seconded the nomination. No further nominations were received for this position, and 2 D. Giguère accepted the nomination. Moved by: Ida McCallum Seconded by: Andrew Sloan RESOLVED THAT nominations for the position of Vice-Chair be closed; and THAT Dominique Giguère be appointed as Vice-Chair of the Elgin OPP Detachment Board. - Motion Carried. Adoption of Minutes: None. Disclosure of Pecuniary Interest and the General Nature Thereof: None. Reports: Elgin OPP Detachment Board Quarterly Report – Interim Detachment Commander, Tyler Holmes T. Holmes presented the report summarizing motor vehicle collisions, criminal code charges, eticket warnings, violent crimes, public complaints, property crime, and youth crime within the Elgin OPP Detachment’s jurisdiction from April 2024-November 2024. Moved by: Ida McCallum Seconded by: Dominique Giguère RESOLVED THAT the report from the Interim Detachment Commander be received and filed. - Motion Carried. Elgin OPP Detachment Board Orientation C. Krahn provided an overview of the Community Safety and Policing Act, the roles and responsibilities of the Elgin OPP Detachment Board, and an overview of the by-laws, policies and budgetary considerations that the new board will need to consider. Moved by: Dominique Giguère Seconded by: Ida McCallum 3 RESOLVED THAT the report from the Manager of Economic Development, Tourism, and Strategic Initiatives be received and filed. - Motion Carried. Elgin OPP Detachment Board Administration C. Krahn provided an overview of the general duties of a board administrator and options available for filling this role. Options include hiring an external administrator, having one of the participating local municipalities to fill this role, or to negotiate a contract with the County of Elgin to administer the board. Moved by: Ida McCallum Seconded by: Dominique Giguère RESOLVED THAT the report from the Manager of Economic Development, Tourism, and Strategic Initiatives be received and filed; and, THAT the Chair of the OPP Detachment Board send a letter to Elgin County Council requesting continued assistance as the board moves through its inaugural processes and determines how it will be administered; and, That Elgin County provide the OPP Detachment Board with a detailed proposal outlining the services it is able to offer, along with the associated costs for these services. - Motion Carried. 1) Elgin OPP Detachment Board Insurance Moved by: Dominique Giguère Seconded by: Ida McCallum RESOLVED THAT the report from the Manager of Administrative Services/Deputy Clerk be received and filed; and, THAT Chair write a letter to each of the six (6) participating municipalities requesting the amount of $5,000 each in order to enable the Board to cover the costs of insurance, legal fees, and any other professional services or memberships that may be required in advance of the Elgin OPP Detachment Board Budget development; and, THAT the County of Elgin be authorized to accept those funds and hold them until a bank account for the Elgin OPP Detachment Board can be established. - Motion Carried. 4 Correspondence: 1) Memorandum #1: Authorities, Policing Agreements, Requests, Notifications, and Disclosures - Inspector General of Policing 2) Advisory Bulletin 1.4: Police Service Board Member Code of Conduct – Disclosures to the Inspector General (IG) Regarding Misconduct and Conflict of Interest - Inspector General of Policing 3) Advisory Bulletin 1.5: Forwarding Complaints to the Inspector General (IG) Under Section 108 of the CSPA – Inspector General of Policing 4) Support with OPP Detachment Board Branding and OPP Board Naming Flowchart - OAPSB 5) Membership Renewal Invoice – OAPSB 6) Request for Increased Support from OPP for By-Law Enforcement – Township of Southwold Moved by: Dominique Giguère Seconded by: Ida McCallum RESOLVED THAT Correspondence Items #1-6 be received and filed. - Motion Carried. Other Items: None. New Business: None. Closed Session Items: None. Next Meeting: In consultation with the Chair, a meeting date in December will be determined. Adjournment: Moved by: Ida McCallum Seconded by: Dominique Giguère RESOLVED THAT we do now adjourn at 3:17 p.m. to meet again at the call of the Chair. 5 - Motion Carried. _______________________________ ________________________________ , Andrew Sloan Secretary/Administrator. Chair. Council Highlights T u es da y, No ve m b er 2 6, 2 02 4 In This Issue: Woodlands Conservation By-Law Updates from Elgin Tree Commissioner Draft Plan of Subdivision Approved for Rodney County Approves Bayham Official Plan Amendment No. 38 Adjustment to Planning Fees Starting January 1, 2025 Elgin County Unveils Bold Strategic Plan for Future Elgin County Council Highlights Page 01 The Elgin County Tree Commissioner/Weed Inspector provided an overview of activities under the Elgin County Woodlands Conservation By-Law for the first and second quarters of 2024, along with updates on weed inspection efforts. For the period of January 1 to March 31, 2024, a total of 26 applications for harvest were submitted, involving an estimated 570,000 board feet of timber over approximately 670 acres of forested land. In the second quarter, from April 1 to June 30, 2024, there were 17 applications, with a total harvest of 540,000 board feet over 426 acres. Two Council Exemption for Woodland Clearing applications were received in the first quarter of 2024. These involved clearing approximately 0.435 hectares in West Elgin and 0.18 hectares in Bayham. Both applications were approved in the second quarter following the required public consultation process, under the condition that they adhered to the County’s “No Net Loss” policy for woodlands. In the first quarter of 2024, there were no weed complaints received. However, in the second quarter, two weed complaints were reported. One complaint was negative for Giant Hogweed, while the other was addressed by the landowner. No Weed Destruction Woodlands Conservation By-Law Updates from Elgin Tree Commissioner Orders were issued during this period. The Tree Commissioner’s report also included information about the Spotted Lanternfly, an invasive insect native to China and Vietnam, that continues to spread across North America. Although no established populations have been found in Canada, nearby populations have been detected in Buffalo, New York. The species is particularly damaging to agricultural industries, such as grape growing, fruit, and horticulture, and poses a threat to native trees. The adults are approximately one inch long and feature brightly colored, spotted wings. Elgin County Council Highlights P age 02 County Council approved a draft plan of subdivision application for lands on the south side of Queens Line, east of Rodney Cemetery, covering 3.14 hectares (7.75 acres) with 59.1 meters of frontage on Queens Line and 20.1 meters on Harper Street. The lands are currently vacant. The proposed plan includes 28 single- detached dwelling lots, 2 townhouse blocks, and a new public road. The lands are designated as Tier One settlement area in the Elgin County Official Plan, which supports full municipal services and new growth. The West Elgin Official Plan designates the lands as Residential, supporting infill and redevelopment, particularly in the Rodney area. The application has gone through the standard process, including technical studies, agency circulation, and public meetings. The Municipality of West Elgin has endorsed the subdivision, with County staff confirming it meets all relevant planning requirements. Draft Plan of Subdivision Approved for Rodney Elgin County Council Highlights Page 03 Adjustment to Planning Fees Starting January 1, 2025 County Council has approved an increase in planning fees, effective January 1, 2025. Elgin County is tasked with ensuring that its planning services comply with the Planning Act and the Provincial Planning Statement. The County provides a wide range of development application services, each with associated fees that municipalities are allowed to charge to help offset service delivery costs. Historically, some of these fees have been supported through the tax base. The County's methodology for setting these fees has not been reviewed for some time, and increases have been minimal, failing to keep up with inflation or development industry standards. Additionally, fees have not fully accounted for the time invested by staff or indirect costs such as overhead. After reviewing the current fee structure, County Council approve a phased increase in planning fees over the next three years. These increases are outlined in the report titled County Planning Fees Amendment contained in the November 26, 2024 Agenda Package. As approval authority, the County of Elgin has approved Official Plan Amendment No. 38 as previously adopted by the Municipality of Bayham. OPA No. 38 pertains to a property on Part of Snow Street in the Village of Vienna, currently an unopened road allowance. The property is vacant, with a frontage of 15.2 meters and an area of 804.5 sqm. The proposed amendment seeks to redesignate the land as ‘Residential’ to allow for the creation of a new residential lot. The land is municipally owned and marked for surplus sale. The lands are within a Tier 1 Settlement Area in the County of Elgin, which allows for residential development. However, because the property is a road allowance, it lacks a formal land use designation or zoning. Therefore, a Zoning By-law Amendment (ZBLA) is also required to rezone the property from Institutional ‘I’ Zone to Village Residential 1 (R1). The proposal underwent a standard review process, including technical studies, agency circulation, and a public meeting on October 3, 2024. One letter of support was received, while a delegate expressed concerns over the loss of parkland. County staff reviewed the amendment and confirmed it complies with the Planning Act, the Provincial Policy Statement, and both the County of Elgin and Bayham Official Plans, deeming it appropriate for the area. County Approves Bayham Official Plan Amendment No. 38 For the complete November 26, 2024 Agenda Package, please visit the following link: County Council Agenda Package Elgin County Council Highlights Page 04 The County of Elgin has approved a new strategic plan following the end of its previous plan in 2022. Changes in leadership and in the regional environment, presented an ideal opportunity to develop a fresh strategic plan to guide the County’s future. A Steering Committee, including key County officials, was established to collaborate with a facilitator in guiding the process. County Council and the Executive Leadership Team met three times to work on developing the County’s new corporate mission, vision, values. These discussions focused on identifying challenges and opportunities, leading to the creation of strategic priorities aimed at better serving residents in the present and future. The County is beginning to implement a continuous management cycle approach to business planning, with the strategic plan forming the initial phase. This plan will inform annual departmental and organizational business plans. The strategic plan will ensure internal alignment, clarity in decision-making, and prioritization of efforts to achieve the County's goals. It also aims to improve resource allocation and operational efficiency. The full plan can be found in the November 26, 2024 Council Agenda Package. Further details on the plan, including a detailed workplan and metrics to measure success, will be available in the coming months. Elgin County Unveils Bold Strategic Plan for the Future Sent Via Email November 15, 2024 File: 1.4.5.1 Thomas Thayer, CAO tthayer@bayham.on.ca Re: 30-Day Notice to Affected Municipalities – 2025 Draft LPRCA Budget Dear Mr. Thayer, The Board of Directors budget meeting was held on Wednesday, November 13, 2024. The Draft 2025 LPRCA Operating and Capital Budgets were recommended to be circulated to member municipalities for review and comment. The proposed overall increase for the municipal levy is $60,278 or 2.58% versus last year’s increase of 3.80%. The overall municipal support requested for the 2025 operating budget of $6,082,265 is $2,237,681 representing an increase in the general levy of 4.27% or $91,718. The overall municipal support requested for the 2025 capital budget of $808,864 is $157,500 representing a decrease in the general levy of -16.64% or $31,440. The municipal levy is calculated using the Modified Current Value Assessment provided by the Ministry of Natural Resources as outlined in Ontario Regulation 402/22. Specific municipal levy allocation can be found in appendix 4. Ontario Regulation 402/22 calls for a 30-day notice to affected municipal partners in order for them to consider and provide comment regarding the draft budget. The Regulation also requires that the notice be accompanied by the financial information used to determine that levy. As such, please find attached the following information on LPRCA’s budgets for its member municipalities: 1. 2025 Draft Consolidated Budget Summary 2. 2025 Draft Consolidated Operating Budget 3. LPRCA 2025 Municipal Levy – Consolidated - Draft 4. Five Year Summary by Municipality of Levy Apportioned by CVA % LPRCA is requesting any comments regarding the Draft 2025 Budget to be forwarded to this office no later than 4 p.m., Monday, December 16th, 2024. The weighted vote for the Final 2025 LPRCA Budget will take place the evening of Wednesday, January 8th, 2025 as part of the regular meeting of the LPRCA Board of Directors. If your officials request a presentation of the Draft 2025 Budget, we would be pleased to present at your Councils earliest convenience on behalf of the LPRCA Board of Directors. If you have any questions or need further information, please contact Aaron LeDuc, Manager of Corporate Services at aleduc@lprca.on.ca or 519-842-4242, ext. 224. Sincerely, Judy Maxwell General Manager cc. Lorne James, Treasurer Meagan Elliott, Clerk Encl. (4) Attachment 32022 2023 2024 2024 2025Actual Actual Sept 30 YTD Budget Budget$$$$$$%Total Operating Expenditures4,699,432 5,706,284 4,222,191 5,868,270 6,082,265 213,996 3.6% 88.3%Total Capital Expenditures *349,326 349,326 170,336 696,340 808,864 112,524 16.2% 11.7%Total Expenditures 5,048,758 6,055,610 4,392,527 6,564,610 6,891,129 326,520 4.97%100.0%SOURCES OF REVENUEMunicipal Levy - Operating1,724,259 2,164,617 1,609,472 2,145,963 2,237,681 91,718 4.27%32.5%Municipal Levy - Capital349,326 349,326 368,550 188,940 157,500 (31,440) -16.64%2.3%Municipal Levy - Total2,073,585 2,513,943 1,978,022 2,334,903 2,395,181 60,278 2.58%34.76%Municipal Levy - Special Norfolk- - - 60,000 100,000 40,000 66.67%1.5%Total Municipal Levy2,073,585 2,513,943 1,978,022 2,394,903 2,495,181 100,278 4.19%36.21%Provincial Funding11,924 73,440 11,605 19,000 4,500 (14,500) (76.3%) 0.1%MNR Grant35,229 35,229 35,229 35,229 35,229 - 0.0% 0.5%MNR WECI & Municipal Funding116,433 56,387 - 75,000 147,500 72,500 0.0% 2.1%Federal Funding30,416 42,758 - 3,994 10,585 6,591 165.0% 0.2%User Fees2,991,521 3,306,904 3,234,988 3,249,872 3,369,136 119,264 3.7% 48.9%Community Support434,312 797,313 550,708 618,345 642,544 24,198 3.9% 9.3%Interest on Investments 24,144 23,813 - - - - 0.0% 0.0%Land Donation - - - - - - 0.0% 0.0%Gain on Sale of Assets 13,339 11,271 - - - - 0.0% 0.0%Contribution from(to) Reserves(682,144) (805,450) - 168,266 186,455 18,189 10.8% 2.7%TOTAL REVENUE 5,048,758 6,055,610 5,810,552 6,564,610 6,891,129 326,520 4.97%100.0%* The Capital Expenditures in the 2025 Draft Budget are proposed to be funded by Municipal Levy of $157,500.**Special Levy of $100,000 to Norfolk County.Long Point Region Conservation Authority 2025 DRAFT Consolidated Budget Summary2025 Change from% of Approved Budget2024 Budget 2022 2023 2024 2024 2025Actual Actual Sept 30 YTD Budget Draft Budget$$$$$%Program:Watershed Planning and Technical Services 441,714 473,215 294,458 439,146 506,160 67,014 15.3%- 93,514 Watershed Flood Control Services 92,558 373,087 162,747 320,079 368,890 48,811 15.2%- 48,811 Healthy Watershed Services 243,281 273,472 243,576 167,227 229,726 62,499 37.4% - (12,319) Conservation Authority Lands 347,207 418,652 346,739 670,310 738,447 68,137 10.2% 5,346 54,519 Communication and Marketing Services 101,495 68,768 69,162 136,299 122,411 (13,888) (10.2%)- (12,638) Backus Heritage and Education Services 190,924 317,138 191,963 307,756 334,746 26,990 8.8% - (1,637) Conservation Parks Management Services 1,362,999 1,625,798 1,398,457 1,667,787 1,713,973 46,186 2.8% - No levyPublic Forest Land Management Services 271,042 344,037 252,553 297,532 319,295 21,763 7.3% - No levyPrivate Forest Land Management Services 150,013 116,074 77,766 188,427 147,394 (41,034) (21.8%) - No levyMaintenance OperationsServices 398,765 454,620 272,726 433,307 407,898 (25,409) (5.9%) - (65,842) Corporate Services 1,099,434 1,241,423 912,044 1,240,400 1,193,325 (47,075) (3.8%) - (12,691) Total Program Expenditures 4,699,432 5,706,284 4,222,191 5,868,270 6,082,265 213,996 3.6% 5,346 91,718 Objects of Expenses:Staff Expenses 2,716,453 3,086,063 2,580,283 3,803,085 3,898,139 95,053 2.5%Staff Related Expenses 30,460 41,698 35,872 52,305 49,775 (2,530) (4.8%)Materials and Supplies 353,400 330,194 258,294 333,009 360,888 27,879 8.4%Purchased Services 1,252,652 1,855,278 1,245,259 1,557,355 1,647,616 90,261 5.8%Equipment 40,625 43,680 45,016 53,725 55,725 2,000 3.7%Other 55,650 66,652 55,444 68,790 70,122 1,332 1.9%Amortization 250,192 282,719 - - - - 0.0%Total Expenditures 4,699,432 5,706,284 4,220,168 5,868,270 6,082,265 213,996 3.6%Sources of Revenue:- Municipal Levy - Operating 1,724,259 2,164,617 1,609,472 2,145,963 2,237,681 91,718 4.27%Provincial Funding 11,924 73,440 11,605 19,000 4,500 (14,500) (76.3%)MNR Grant 35,229 35,229 35,229 35,229 35,229 - 0.0%MNR WECI & Municipal Funding 116,433 56,387 - - - - 0.0%Federal Funding 30,416 42,758 - 3,994 10,585 6,591 165.0%User Fees 2,991,521 3,306,904 3,234,988 3,249,872 3,369,136 119,264 3.7%Community Support 434,312 797,313 550,708 618,345 642,544 24,198 3.9%Interest on Investments 24,144 23,813 - - - - 0.0%Land Donation - - - - - - 0.0%Gain on Sale of Assets 13,339 11,271 - - - - 0.0%Contribution from (to) Reserves (682,144) (805,450) - 17,816 5,346 (12,470) (70.0%)Transfer from/(to) Current Year Surplus - - - - 0 0 0.0%Total Revenue 4,699,432 5,706,284 5,442,002 6,090,220 6,305,020 214,801 3.5%Surplus - current year - - 1,221,834 221,950 222,755 805 0.4%Long Point Region Conservation Authority 2025 DRAFT Consolidated Operating Budget2025 Change from Contribution (to) from Reserves $Increase to Levy $2024 Budget PER CAPITA PER CAPITAOPERATING CAPITAL TOTAL (Watershed) (Municipality)Haldimand County$324,627 $22,849 $347,476$23.38 $8.18Norfolk County$1,136,959 $80,025 $1,216,984$23.68 $22.49Norwich Twp.$157,568 $11,091 $168,659$26.96 $19.95South-West Oxford Twp.$46,020 $3,239 $49,259$28.47 $8.54Tillsonburg$293,983 $20,692 $314,675$22.34 $22.34Total Oxford County $497,571 $35,022 $532,593Brant County$162,960 $11,470 $174,429$31.60 $5.40Bayham Municipality$99,651 $7,014 $106,665$19.87 $19.87Malahide Township$15,913 $1,120 $17,033$25.80 $2.58$2,237,681 $157,500 $2,395,181$23.98 $14.16Increase over 2024$91,718.15 ($31,440) $60,278Per Capita Increase over 2024 $0.92 ($0.31) $0.60LPRCA 2025 MUNICIPAL LEVY - CONSOLIDATED - DRAFTMUNICIPALITYLEVY AMOUNTS LPRCADraft Budget Operating Levy Draft Budget Capital Levy Draft Budget Total Levy2,237,681$ $157,500 $2,395,181MunicipalityYear HaldimandCounty 2021$240,090 14.23%$7,489 3.22% $53,37114.23%($1,260) -2.31% $293,46114.23%$6,230 2.17%2022$245,330 14.23%$5,239 2.25% $54,30914.23%$938 1.72% $299,63814.23%$6,177 2.15%2023$302,661 14.42%$57,331 23.37% $21,62414.42%($32,685) -60.18% $324,28414.42%$24,646 8.23%2024$308,299 14.37%$5,638 1.86% $27,14414.37%$5,520 25.53% $335,44314.37%$11,159 3.44%2025$324,627 14.51%$16,328 5.30% $22,84914.51%($4,295) -15.82% $347,47614.51%$12,034 3.59%NorfolkCounty 2021$882,185 52.29%$16,214 1.87% $196,10652.29%($7,284) -3.58% $1,078,29052.29%$8,930 0.84%2022$901,067 52.26%$18,883 2.18% $199,47052.26%$3,364 1.65% $1,100,53752.26%$22,247 2.08%2023$1,088,124 51.83%$187,057 20.76% $77,74151.83%($121,729) -61.03% $1,165,86551.83%$65,328 5.94%2024$1,102,753 51.39%$14,629 1.34% $97,09151.39%$19,350 24.89% $1,199,84451.39%$33,978 2.91%2025$1,136,959 50.81%$34,206 3.10% $80,02550.81%($17,066) -17.58% $1,216,98450.81%$17,140 1.43%OxfordCounty* 2021$360,609 21.38%$10,848 3.10% $80,16221.38%($1,986) -2.42% $440,77121.38%$8,862 2.05%2022$368,308 21.36%$7,699 2.20% $81,53321.36%$1,371 1.67% $449,84121.36%$9,070 2.10%2023$451,909 21.52%$83,601 22.70% $32,28721.52%($49,246) -60.40% $484,19621.52%$34,355 7.64%2024$469,365 21.87%$17,456 3.86% $41,32521.87%$9,038 27.99% $510,69021.87%$26,494 5.47%2025$497,571 22.24%$28,207 6.01% $35,02222.24%($6,303) -15.25% $532,59322.24%$21,904 4.29%BrantCounty 2021$114,930 6.81%$4,959 4.51% $25,5486.81%($280) -1.09% $140,4786.81%$4,679 3.45%2022$119,089 6.91%$4,159 3.78% $26,3636.91%$814 3.15% $145,4526.91%$4,974 3.66%2023$147,095 7.01%$28,006 23.52% $10,5097.01%($15,854) -60.14% $157,6057.01%$12,153 8.36%2024$152,855 7.12%$5,760 3.92% $13,4587.12%$2,949 28.06% $166,3137.12%$8,709 5.53%2025$162,960 7.28%$10,104 6.61% $11,4707.28%($1,988) -14.77% $174,4297.28%$8,116 4.88%BayhamMunicipality 2021$76,671 4.54%$1,879 2.51% $17,0444.54%($523) -2.98% $93,7154.54%$1,356 1.47%2022$77,927 4.52%$1,256 1.68% $17,2514.52%$207 1.18% $95,1774.52%$1,463 1.58%2023$94,466 4.50%$16,539 21.22% $6,7494.50%($10,502) -59.78% $101,2154.50%$6,038 6.34%2024$97,190 4.53%$2,724 2.88% $8,5574.53%$1,808 10.61% $105,7474.53%$4,532 4.48%2025$99,651 4.45%$2,461 2.53% $7,0144.45%($1,543) -8.94% $106,6654.45%$918 0.87%Malahide`Township 2021$12,459 0.74%$594 5.00% $2,7700.74%($17) -0.62% $15,2290.74%$576 3.93%2022$12,538 0.73%$79 0.66% $2,7750.73%$6 0.21% $15,3130.73%$84 0.58%2023$15,255 0.73%$2,717 21.67% $1,0900.73%($1,686) -60.73% $16,3450.73%$1,032 7.04%2024$15,502 0.72%$247 1.62% $1,3650.72%$275 25.23% $16,8670.72%$522 3.43%2025$15,913 0.71%$411 2.65% $1,1200.71%($245) -17.94% $17,0330.71%$167 1.09%2025$2,237,681 $91,7184.27%$157,500 ($31,440)-16.64%$2,395,181 $60,2782.58%% Increase Year over Year 5 Year Summary by Municipality of Levy Apportioned by CVA %Municipal Levy - Operating Municipal Levy - Capital Municipal Levy - CombinedAmount of Levy Share% of Total Levy*$ Increase Year over Year% Increase Year over YearAmount of Levy Share% of Total Levy*$ Increase Year over Year% Increase Year over YearAmount of Levy Share% of Total Levy*$ Increase Year over Year OperatingCapitalCombined20211,686,943$ 375,000$ 2,061,943$ 20221,724,258$ 37,315$ 2.21%381,700$ 6,700$ 1.79% 2,105,959$ 44,015$ 2.13%20232,099,510$ 375,251$ 21.76%150,000$ (231,700)$ -60.70% 2,249,510$ 143,551$ 6.82%20242,145,963$ 46,453$ 2.21%188,940$ 38,940$ 25.96% 2,334,903$ 85,393$ 3.80%20252,237,681$ 91,718$ 4.27%157,500$ (31,440)$ -16.64% 2,395,181$ 60,278$ 2.58%Total9,894,355$ 1,253,140$ 11,147,495$ Notes: Operating Notes: CapitalNotes: Combined2021 $17.22per capita2021 $3.83per capita2021 $21.63per capita2022 $17.71per capita2022 $3.92per capita2022 $22.94per capita2023 $21.41per capita2023 $1.53per capita2023 $22.94per capita2024 $21.65per capita2024 $1.91per capita2024 $23.56per capita2025 $22.40per capita2025 $1.58per capita2025 $23.98per capitaOxford County Apportionment:Oxford County Apportionment:Oxford County Apportionment:Norwich Twp. 157,568$ Norwich Twp. 11,091$ Norwich Twp. 168,659$ South-West Oxford 46,020$ South-West Oxford 3,239$ South-West Oxford 49,259$ Tillsonburg 293,983$ Tillsonburg 20,692$ Tillsonburg 314,675$ 497,571$ 35,022$ 532,593$ L�� P�� R�� C�� A�� B�� D�� D�� B��P�� November 13, 2024 About LPRCA is one of 36 Conservation Authorities in Ontario and was formed in 1971 as a result of the amalgamation of Big Creek Region (1948-1970) and Otter Creek Conservation Authorities (1954-1970). For more than 75 years, LPRCA has been working together with its member municipalities, landowners, the federal and provincial governments, community groups and other agencies to deliver excellent services and experiences, to protect, advance and rejuvenate the watershed, and to optimize the health and well-being of the watershed through education and best practices. Under the Conservation Authorities Act, the purpose of Conservation Authorities is to ensure the conservation, restoration and management of natural resources in watersheds in Ontario. LPRCA has eight (8) member municipalities and is governed by an 11-member Board of Directors who are municipally-elected officials appointed by and from the member municipalities. Approximately 4,450ha (11,000ac) of land is owned by the Authority. The land supports LPRCA’s programs and services, including water control infrastructure, outdoor recreation, environmental education and natural areas. The Long Point Region watershed is in southwestern Ontario and is home to approximately 100,000 people. The watershed encompasses the entire Municipality of Bayham and the Town of Tillsonburg, most of Norfolk County, portions of Haldimand County, the County of Brant, the Township of Malahide, the Township of Norwich and the Township of South-West Oxford. Land uses in the Long Point Region watershed area are characterized by a few small urban commercial, industrial and residential centres, surrounded by less-populated rural land used for agricultural production. BOARD OF DIRECTORS 2025 DRAFT BUDGET 2 Table of Contents About. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Budget Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . .5 Consolidated Operating Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Consolidated Budget Summary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Municipal Levy – Consolidated. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Capital Levy by Municipality. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Current Value Assessment Apportionment (2025). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Current Value Assessment Apportionment (2024) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 5 Year Summary by Municipality of Levy Apportionment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Watershed Planning and Technical Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Technical and Planning Service User Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Ontario Regulation 41/24 Permit Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 15Planning Act Review Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 17 Watershed Flood Control Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Healthy Watershed Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Conservation Authority Lands Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Forestry Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Lee Brown Marsh Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Lands and Waters Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Communication and Marketing Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Backus Heritage and Education Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24Conservation Parks Management Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Conservation Area User Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Public Forest Land Management Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Private Forest Land Management Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Maintenance Operation Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Corporate Services Budget. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Corporate Services Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 34 Capital Budget Summary – 2025. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Capital Budget Summary – 2025–2029. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 36 2025-2034 Flood Control Structures Capital Summary. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Watershed Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Conservation Authority Lands Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Conservation Parks Management Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . 53Maintenance Operation Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Corporate Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Schedule of Land Holdings 2024 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Appendix A: Fee Schedules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68Planning Act Review Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Ontario Regulation 41/24 Permit Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69Conservation Area User Fees. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Corporate Services Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 73Forestry Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 73 Lee Brown Marsh Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Lands and Waters Fee Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 74 Backus Heritage and Education Services Capital Project Detail Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . 52 BOARD OF DIRECTORS 2025 DRAFT BUDGET 3 Introduction The Audit and Finance Committee met on August 16th, 2024 and budget direction was provided to prepare the Draft 2025 Budget with a maximum upside target increase to the municipal levy of 5.0%. The draft 2025 operating budget in the amount of $6,082,265 requiring $2,237,681 of general levy representing an increase in the general levy of 4.27% or $91,718. The proposed 2025 capital budget of $808,864 requiring $157,500 of general levy representing a decrease in the general capital levy of -16.64% or $31,440. The combined total general municipal levy of $2,395,181 requiring an increase of 2.58% or $60,278 overall compared to 2024. The 2025 budget includes a special levy of $100,000 for Norfolk County. The 2025 operating budget includes a surplus of $222,755 that will fund the capital acquisition of motor pool equipment & vehicles and investment in campground infrastructure. The Draft Operating Budget of $6,082,265 delivers the support to continue the programs and services provided throughout the watershed. The 2025 Draft Capital Budget represents an investment of $808,864 into capital infrastructure, technology improvements and studies to provide programs and services. The 2025 draft budget provides the organization with the resources necessary to provide quality services and experience to visitors and residents of the watershed and value to our municipal partners and stakeholders. BOARD OF DIRECTORS 2025 DRAFT BUDGET 4 20222023202420242025Actual Actual Sept 30 YTD Budget Draft Budget$$$$$%Program:Watershed Planning and Technical Services441,714 473,215 294,458 439,146 506,160 67,014 15.3%-93,514Watershed Flood Control Services 92,558 373,087 162,747 320,079 368,890 48,811 15.2%-48,811Healthy Watershed Services 243,281 273,472 243,576 167,227 229,726 62,499 37.4%-(12,319) Conservation Authority Lands347,207 418,652 346,739 670,310 738,447 68,137 10.2%5,346 54,519 Communication and Marketing Services101,495 68,768 69,162 136,299 122,411(13,888) (10.2%)-(12,638) Backus Heritage and Education Services190,924 317,138 191,963 307,756 334,746 26,990 8.8%-(1,637) Conservation Parks Management Services1,362,999 1,625,798 1,398,457 1,667,787 1,713,973 46,186 2.8%-No levyPublic Forest Land Management Services271,042 344,037 252,553 297,532 319,295 21,763 7.3%-No levyPrivate Forest Land Management Services150,013 116,074 77,766 188,427 147,394(41,034) (21.8%)-No levyMaintenance OperationsServices398,765 454,620 272,726 433,307 407,898(25,409) (5.9%)-(65,842) Corporate Services1,099,434 1,241,423 912,044 1,240,400 1,193,325 (47,075) (3.8%)-(12,691) Total Program Expenditures4,699,432 5,706,284 4,222,191 5,868,270 6,082,265 213,996 3.6% 5,346 91,718 Objects of Expenses:Staff Expenses2,716,453 3,086,063 2,580,283 3,803,085 3,898,139 95,053 2.5%Staff Related Expenses30,460 41,698 35,872 52,305 49,775(2,530) (4.8%)Materials and Supplies353,400 330,194 258,294 333,009 360,888 27,879 8.4%Purchased Services1,252,652 1,855,278 1,245,259 1,557,355 1,647,616 90,261 5.8%Equipment40,625 43,680 45,016 53,725 55,7252,0003.7%Other55,650 66,652 55,444 68,790 70,1221,3321.9%Amortization250,192 282,719 --- -0.0%Total Expenditures4,699,432 5,706,284 4,220,168 5,868,270 6,082,265 213,996 3.6%-Sources of Revenue:- Municipal Levy - Operating1,724,259 2,164,617 1,609,472 2,145,963 2,237,681 91,718 4.27%Provincial Funding11,924 73,440 11,605 19,000 4,500(14,500) (76.3%)MNR Grant35,229 35,229 35,229 35,229 35,229-0.0%MNR WECI & Municipal Funding116,433 56,387 --- -0.0%Federal Funding30,416 42,758 -3,99410,5856,591165.0%User Fees2,991,521 3,306,904 3,234,988 3,249,872 3,369,136 119,264 3.7%Community Support434,312 797,313 550,708 618,345 642,544 24,198 3.9%Interest on Investments24,144 23,813 --- -0.0%Land Donation----- -0.0%Gain on Sale of Assets13,339 11,271 --- -0.0%Contribution from (to) Reserves(682,144) (805,450) -17,8165,346(12,470) (70.0%)Transfer from/(to) Current Year Surplus ----000.0%Total Revenue4,699,432 5,706,284 5,442,002 6,090,220 6,305,020 214,801 3.5%Surplus - current year--1,221,834 221,950 222,755 8050.4%Long Point Region Conservation Authority 2025 DRAFT Consolidated Operating Budget2025 Change fromContribution (to) from Reserves $Increase to Levy $2024 BudgetBOARD OF DIRECTORS 2025 DRAFT BUDGET5 20222023202420242025Actual Actual Sept 30 YTD Budget Budget$$$$$$%Total Operating Expenditures4,699,432 5,706,284 4,222,191 5,868,270 6,082,265 213,996 3.6%88.3%Total Capital Expenditures *349,326 349,326 170,336 696,340 808,864 112,524 16.2%11.7%Total Expenditures5,048,758 6,055,610 4,392,527 6,564,610 6,891,129 326,520 4.97%100.0%SOURCES OF REVENUEMunicipal Levy - Operating1,724,259 2,164,617 1,609,472 2,145,963 2,237,681 91,718 4.27%32.5%Municipal Levy - Capital349,326 349,326 368,550 188,940 157,500 (31,440) -16.64%2.3%Municipal Levy - Total2,073,585 2,513,943 1,978,022 2,334,903 2,395,181 60,278 2.58% 34.76%Municipal Levy - Special Norfolk- - - 60,000 100,000 40,000 66.67%1.5%Total Municipal Levy2,073,585 2,513,943 1,978,022 2,394,903 2,495,181 100,278 4.19% 36.21%Provincial Funding11,924 73,440 11,605 19,000 4,500 (14,500) (76.3%)0.1%MNR Grant35,229 35,229 35,229 35,229 35,229 - 0.0%0.5%MNR WECI & Municipal Funding116,433 56,387 - 75,000 147,500 72,500 0.0%2.1%Federal Funding30,416 42,758 - 3,994 10,585 6,591 165.0%0.2%User Fees2,991,521 3,306,904 3,234,988 3,249,872 3,369,136 119,264 3.7%48.9%Community Support434,312 797,313 550,708 618,345 642,544 24,198 3.9%9.3%Interest on Investments24,144 23,813 - - - - 0.0%0.0%Land Donation- - - - - - 0.0%0.0%Gain on Sale of Assets13,339 11,271 - - - - 0.0%0.0%Contribution from(to) Reserves(682,144) (805,450) - 168,266 186,455 18,189 10.8%2.7%TOTAL REVENUE5,048,758 6,055,610 5,810,552 6,564,610 6,891,129 326,520 4.97% 100.0%* The Capital Expenditures in the 2025 Draft Budget are proposed to be funded by Municipal Levy of $157,500.**Special Levy of $100,000 to Norfolk County.Long Point Region Conservation Authority 2025 DRAFT Consolidated Budget Summary2025 Change from% of Approved Budget2024 BudgetBOARD OF DIRECTORS 2025 DRAFT BUDGET6 PER CAPITA PER CAPITA OPERATING CAPITAL TOTAL (Watershed) (Municipality) $324,627 $22,849 $347,476 $23.38 $8.18 $1,136,959 $80,025 $1,216,984 $23.68 $22.49 $157,568 $11,091 $168,659 $26.96 $19.95 $46,020 $3,239 $49,259 $28.47 $8.54 $293,983 $20,692 $314,675 $22.34 $22.34 $497,571 $35,022 $532,593 $162,960 $11,470 $174,429 $31.60 $5.40 $99,651 $7,014 $106,665 $19.87 $19.87 $15,913 $1,120 $17,033 $25.80 $2.58 $2,237,681 $157,500 $2,395,181 $23.98 $14.16 $91,718.15 ($31,440) $60,278 Haldimand County Norfolk County Norwich Twp. South-West Oxford Twp. Tillsonburg Total Oxford County Brant County Bayham Municipality Malahide Township Increase over 2024 Per Capita Increase over 2024 $0.92 ($0.31)$0.60 LPRCA 2025 MUNICIPAL LEVY - CONSOLIDATED - DRAFT MUNICIPALITY LEVY AMOUNTS BOARD OF DIRECTORS 2025 DRAFT BUDGET 7 LPRCAHaldimand Norfolk Norwich South-WestBrant Bayham MalahideProjectCounty County Township Oxford Twp. Tillsonburg County Municipality Township TotalWatershed Services8,510$ 29,805$ 4,131$ 1,206$ 7,707$ 4,272$ 2,612$ 417$ 58,660$ Conservation Authority Lands9,140$ 32,010$ 4,436$ 1,296$ 8,277$ 4,588$ 2,806$ 448$ 63,000$ Conservation Parks Management Services-$ -$ -$ -$ -$ -$ -$ -$ -$ Backus Heritage and Education Services-$ -$ -$ -$ -$ -$ -$ -$ -$ Maintenance Operations Services3,459$ 12,113$ 1,679$ 490$ 3,132$ 1,736$ 1,062$ 170$ 23,840$ Communication and Marketing Services-$ -$ -$ -$ -$ -$ -$ -$ -$ Corporate Services1,741$ 6,097$ 845$ 247$ 1,577$ 874$ 534$ 85$ 12,000$ TOTAL22,849$ 80,025$ 11,091$ 3,239$ 20,692$ 11,470$ 7,014$ 1,120$ 157,500$ 2025 Draft Capital Levy By Municipality Apportioned by CVA % BOARD OF DIRECTORS 2025 DRAFT BUDGET8 Municipality % in CA Municipal Population Municipal Population inCA Jurisdiction2024 Tax Year Current Value Assessment (CVA) (Modified)2024 Tax Year CVA (Modified) in CA JurisdictionCVA Based Apportionment PercentageCounty of Brant17322855,521 7,956,819,370 1,360,616,1127.2825%Bayham M10053695,369832,025,540 832,025,5404.4533%Malahide Tp106603660 1,328,662,599 132,866,2600.7111%Haldimand County354246114,861 7,744,135,997 2,710,447,59914.5073%Norfolk County955410651,401 9,992,562,732 9,492,934,59550.8097%Norwich Tp7484536,255 1,777,843,570 1,315,604,2427.0416%South-West Oxford Tp3057681,730 1,280,797,330 384,239,1992.0566%Tillsonburg T1001408714,087 2,454,585,053 2,454,585,05313.1378%169,13299,88518,683,318,600 100.00%Municipality % in CA Municipal Population Municipal Population inCA Jurisdiction2023 Tax Year Current Value Assessment (CVA) (Modified)2023 Tax Year CVA (Modified) in CA JurisdictionCVA Based Apportionment PercentageCounty of Brant-35961305,210,154 52,190,936 0.1596%Bayham M-535392,295 92,295 -0.0756%Malahide Tp--62-61,724,414 172,441 -0.0112%Haldimand County-565198204,113,440 71,439,704 0.1409%Norfolk County-15915156,297,295 53,482,431 -0.5776%Norwich Tp-251923,995,100 17,756,374 -0.0237%South-West Oxford Tp-41126,487,905 1,946,372 -0.0246%Tillsonburg T-299299117,010,955 117,010,955 0.4124%TOTAL CHANGE1439787714,931,559 314,091,508 0.00%Long Point Region Conservation Authority Levy Apportionment Data for 2025 (CVA)Long Point Region Conservation Authority Levy Apportionment Data for 2025 (CVA)Year over Year AnalysisBOARD OF DIRECTORS 2025 DRAFT BUDGET9 Municipality % in CA Municipal Population Municipal Population inCA Jurisdiction2023 Tax Year Current Value Assessment (CVA) (Modified)2023 Tax Year CVA (Modified) in CA JurisdictionCVA Based Apportionment PercentageCounty of Brant1731,926 5,4597,651,609,216 1,308,425,176 7.1229%Bayham M 100 5,316 5,316831,933,245 831,933,245 4.5290%Malahide Tp 10 6,665 6671,326,938,185 132,693,818 0.7224%Haldimand County 35 41,896 14,6647,540,022,556 2,639,007,895 14.3665%Norfolk County 95 53,947 51,2509,936,265,436 9,439,452,164 51.3873%Norwich Tp 74 8,428 6,2371,753,848,470 1,297,847,868 7.0653%South-West Oxford Tp 30 5,727 1,7181,274,309,425 382,292,828 2.0812%Tillsonburg T 100 13,788 13,7882,337,574,098 2,337,574,098 12.7255%167,69399,09818,369,227,092 100.00%Levy Apportionment Data for 2024 (CVA)BOARD OF DIRECTORS 2025 DRAFT BUDGET10 LPRCADraft Budget Operating LevyDraft Budget Capital LevyDraft Budget Total Levy2,237,681$ $157,500$2,395,181MunicipalityYearHaldimandCounty2021$240,090 14.23%$7,4893.22% $53,37114.23%($1,260) -2.31% $293,46114.23%$6,230 2.17%2022$245,330 14.23%$5,2392.25% $54,30914.23%$9381.72% $299,63814.23%$6,177 2.15%2023$302,661 14.42%$57,33123.37% $21,62414.42%($32,685) -60.18% $324,28414.42%$24,646 8.23%2024$308,299 14.37%$5,6381.86% $27,14414.37%$5,520 25.53% $335,44314.37%$11,159 3.44%2025$324,627 14.51%$16,3285.30% $22,84914.51%($4,295) -15.82% $347,47614.51%$12,034 3.59%NorfolkCounty2021$882,185 52.29%$16,2141.87% $196,10652.29%($7,284) -3.58% $1,078,29052.29%$8,930 0.84%2022$901,067 52.26%$18,8832.18% $199,47052.26%$3,364 1.65% $1,100,53752.26%$22,247 2.08%2023$1,088,124 51.83%$187,05720.76% $77,74151.83%($121,729) -61.03% $1,165,86551.83%$65,328 5.94%2024$1,102,753 51.39%$14,6291.34% $97,09151.39%$19,350 24.89% $1,199,84451.39%$33,978 2.91%2025$1,136,959 50.81%$34,2063.10% $80,02550.81%($17,066) -17.58% $1,216,98450.81%$17,140 1.43%OxfordCounty*2021$360,609 21.38%$10,8483.10% $80,16221.38%($1,986) -2.42% $440,77121.38%$8,862 2.05%2022$368,308 21.36%$7,6992.20% $81,53321.36%$1,371 1.67% $449,84121.36%$9,070 2.10%2023$451,909 21.52%$83,60122.70% $32,28721.52%($49,246) -60.40% $484,19621.52%$34,355 7.64%2024$469,365 21.87%$17,4563.86% $41,32521.87%$9,038 27.99% $510,69021.87%$26,494 5.47%2025$497,571 22.24%$28,2076.01% $35,02222.24%($6,303) -15.25% $532,59322.24%$21,904 4.29%BrantCounty2021$114,930 6.81%$4,9594.51% $25,5486.81%($280) -1.09% $140,4786.81%$4,679 3.45%2022$119,089 6.91%$4,1593.78% $26,3636.91%$8143.15% $145,4526.91%$4,974 3.66%2023$147,095 7.01%$28,00623.52% $10,5097.01%($15,854) -60.14% $157,6057.01%$12,153 8.36%2024$152,855 7.12%$5,7603.92% $13,4587.12%$2,949 28.06% $166,3137.12%$8,709 5.53%2025$162,960 7.28%$10,1046.61% $11,4707.28%($1,988) -14.77% $174,4297.28%$8,116 4.88%BayhamMunicipality 2021$76,671 4.54%$1,8792.51% $17,0444.54%($523) -2.98% $93,7154.54%$1,356 1.47%2022$77,927 4.52%$1,2561.68% $17,2514.52%$2071.18% $95,1774.52%$1,463 1.58%2023$94,466 4.50%$16,53921.22% $6,7494.50%($10,502) -59.78% $101,2154.50%$6,038 6.34%2024$97,190 4.53%$2,7242.88% $8,5574.53%$1,808 10.61% $105,7474.53%$4,532 4.48%2025$99,651 4.45%$2,4612.53% $7,0144.45%($1,543) -8.94% $106,6654.45%$9180.87%Malahide`Township 2021$12,459 0.74%$5945.00% $2,7700.74%($17) -0.62% $15,2290.74%$5763.93%2022$12,538 0.73%$790.66% $2,7750.73%$60.21% $15,3130.73%$840.58%2023$15,255 0.73%$2,71721.67% $1,0900.73%($1,686) -60.73% $16,3450.73%$1,032 7.04%2024$15,502 0.72%$2471.62% $1,3650.72%$275 25.23% $16,8670.72%$5223.43%2025$15,913 0.71%$4112.65% $1,1200.71%($245) -17.94% $17,0330.71%$1671.09%2025 $2,237,681$91,7184.27%$157,500($31,440) -16.64% $2,395,181$60,278 2.58%% Increase Year over Year 5 Year Summary by Municipality of Levy Apportioned by CVA %Municipal Levy - Operating Municipal Levy - CapitalMunicipal Levy - CombinedAmount of Levy Share% of Total Levy*$ Increase Year over Year% Increase Year over YearAmount of Levy Share% of Total Levy*$ Increase Year over Year% Increase Year over YearAmount of Levy Share% of Total Levy*$ Increase Year over Year11 OperatingCapitalCombined20211,686,943$ 375,000$ 2,061,943$ 20221,724,258$ 37,315$ 2.21%381,700$ 6,700$ 1.79% 2,105,959$ 44,015$ 2.13%20232,099,510$ 375,251$ 21.76%150,000$ (231,700)$ -60.70% 2,249,510$ 143,551$ 6.82%20242,145,963$ 46,453$ 2.21%188,940$ 38,940$ 25.96% 2,334,903$ 85,393$ 3.80%20252,237,681$ 91,718$ 4.27%157,500$ (31,440)$ -16.64% 2,395,181$ 60,278$ 2.58%Total9,894,355$ 1,253,140$ 11,147,495$ Notes: Operating Notes: CapitalNotes: Combined2021 $17.22per capita2021$3.83per capita2021 $21.63per capita2022 $17.71per capita2022$3.92per capita2022 $22.94per capita2023 $21.41per capita2023$1.53per capita2023 $22.94per capita2024 $21.65per capita2024$1.91per capita2024 $23.56per capita2025 $22.40per capita2025$1.58per capita2025 $23.98per capitaOxford County Apportionment:Oxford County Apportionment:Oxford County Apportionment:Norwich Twp.157,568$ Norwich Twp.11,091$ Norwich Twp.168,659$ South-West Oxford 46,020$ South-West Oxford 3,239$ South-West Oxford 49,259$ Tillsonburg293,983$ Tillsonburg20,692$ Tillsonburg314,675$ 497,571$ 35,022$ 532,593$ BOARD OF DIRECTORS 2025 DRAFT BUDGET12 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER Action Plan Complete O.Reg 41/24 mapping and publish externally. Complete permit application turnaround times report consistent with O. Reg 42/24. FHIMP funded projects - Nanticoke Creek Flood Hazard Mapping. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$$ $ $% ACTIVITIES Technical and Planning Services 245,658$ 224,634$ 204,607$ 261,084$ 266,731$ 5,647$ 2% Technical Study Services 47,800 32,555 6,283 28,751 96,724$ 67,973$ 236% Administration and Enforcement 109,227 168,226 83,569 149,310$ 142,705$ (6,606)$ 0% Amortization 39,030 47,800 - - -$ -$ 0% 441,714$ 473,215$ 294,458$ 439,146$ 506,160$ 67,014$ 15.26% OBJECTS OF EXPENSES Staff Expenses - Note 1 386,288$ 383,978$ 278,180$ 389,546$ 464,060$ 74,514$ 19% Staff Related Expenses - Note 2 2,514 6,022 4,971 7,400 6,400 (1,000) -14% Materials and Supplies 635 112 655 4,700 4,700 - 0% Purchased Services - Note 3 11,326 32,528 8,729 31,000 27,500 (3,500) -11% Equipment 1,923 2,775 1,923 6,500 3,500 (3,000) 0% Amortization 39,030 47,800 - - - - 0% TOTAL EXPENDITURES 441,714$ 473,215$ 294,458$ 439,146$ 506,160$ 67,014$ 15.26% SOURCES OF REVENUE Municipal Levy 203,117$ 168,100$ 131,504$ 175,338$ 268,852$ 93,514$ 53.33% Provincial Funding - 9,088 - - - - 0% MNRF Transfer Payment 8,807 8,807 8,807 8,807 8,807 - 0% User Fees - Pre-Consultation 12,596 5,400 4,750 10,000 7,500 (2,500) -25% User Fees - Lawyer Inquiries 27,451 27,905 16,205 25,000 21,000 (4,000) -16% Planning Act Review Fees 125,232 100,294 49,592 100,000 80,000 (20,000) 0% User Fees - Planning/Technical Service Fees 146,930 112,497 90,560 120,000 120,000 - 0% Contribution from/(to) Reserves (82,418) 41,125 - - - - 0% TOTAL REVENUE 441,714$ 473,215$ 301,418$ 439,146$ 506,160$ 67,014$ 15.26% NOTES 1. COLA increase, 1 employee moving in the pay grid steps. 2. Courses and professional memberships for 3 staff members. 3. Planning legal fees, motor pool and credit card fees.. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Project Consultant 0.30 FTE added to lead FHIMP projects (Hydrology study). 4.13 3.35 Engineer Special Projects added to work on FHIMP projects (contract). Staffing TOTAL DEPARTMENT FTE 2025 2024 2023 Manager of Watershed Services 1.00 90%0.90 0.90 0.70 Manager of Engineering & Infrastructure 0.00 25%0.25 0.25 0.00 Lands & Waters Supervisor 0.00 8%0.08 0.05 0.00 Engineer Special Projects 1.00 50%0.50 0.00 0.00 Project Consultant 1.00 30%0.30 0.05 0.14 Resource Planner 2.00 200%2.00 2.00 2.00 Development Technician 0.00 0%0.00 0.00 0.75 Water Resources Analyst 0.00 10%0.10 0.10 0.10 5.00 4.13 3.35 3.69 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET WATERSHED PLANNING AND TECHNICAL SERVICES WATERSHED PLANNING AND TECHNICAL SERVICES Leigh-Anne Mauthe 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 13 Technical and Planning Service User Fees Program Cost Recovery Goal In 2012, the LPRCA Board of Directors directed staff to prepare a planning fee implementation strategy designed to achieve a 60/40 user/municipal cost sharing for Technical and Planning Services through the administration of fees. The 60/40 user/municipal cost-share is chosen to represent the proportion of the program cost for reviewing and providing comment on municipal planning applications, Section 28 permit applications, and responding to lawyer inquiries, versus all other related activities. The 2025 budget user fees represent 56%, MNR Grant 2% and municipal levy of 42% cost-share. Staff time and resources dedicated to Planning Act applications, Section 28 permit applications, and lawyer’s inquiries are cost recovery, and the time spent on administration, training, and enforcement is supported by the levy. 2024 Revenue Planning User fees are down approximately 17% from this time last year and projected to to come in approximately 20% below the 2024 budget target. Proposed 2025 Technical and Planning Service User Fees In the 2023 budget staff proposed planning users fees increase of 3% and prior to the fee schedule taking effect, the Minister of Natural Resources and Forestry by a Minister’s Direction prohibited Conservation Authorities to make any changes to the fee amount charged associated with planning, development and permitting fees effective from January 1, 2023, to December 31, 2023. The 2024 draft budget included a 5% average increase to to planning fees and the Minister continued the freeze initiated in 2023 into 2024. The freeze was applied to all 36 Conservation Authorities. As a result, LPRCA fees relating to planning, development and permitting have been frozen at the 2022 levels. Staff are proposing the fees for 2025 to increase on average 5%. The 2025 user fee revenue budget has been decreased by 10.4% from the 2024 projection of $255,000 to $228,500 taking into consideration the trend analysis of the previous three years. BOARD OF DIRECTORS 2025 DRAFT BUDGET 14 Application Type 2024 Fees Proposed 2025 Fees % Change Very minor development Development with very low risk of impact on natural hazards or natural features. Examples: Non-habitable accessory structures less than 23 m2 (247 ft2) , e.g. decks, fences, above-ground pools, barns, sheds Fill placement removal and/or grading (landscaping, driveway top-dressing) Off-line pond maintenance $ 200 $ 210 5% Minor development, interference and alteration Development/work with low risk of impact on natural hazards or natural features. No technical reports are required. Examples: Raising building or additions not requiring engineered drawings Repairs/renovations to existing building Non-habitable accessory structures less than 100 m2 (1076ft2) Septic system Fill placement, removal/or grading (not requiring engineered plans) Minor development (as listed above) more than 30 metres from a wetlands New or replacement residential structures more than 30 metres from a wetland Minor utilities (directional bore) New offline ponds (grading plan required) Docks, boathouses Routine/maintenance dredging Minor repairs to existing shoreline structures Maintenance, repair or replacement of access crossings Other applications not deemed by staff to be “Major” in nature $ 405 $ 425 5% Major development, interference and alteration Development/work with moderate risk of impact on natural hazards or natural features. Detailed report and/or plans are required. Examples: Raising building or additions requiring engineered plans Non-habitable accessory structures greater than 100 m2 (1076ft2) New or replacement structures in a natural hazard area Fill placement, removal and/or grading (requiring engineered plans) Development (including minor development as listed above) less than 30 metres from a wetland Major development greater than 30 m from a wetland New offline pond with overflow or channel connection Maintenance/repairs to existing shoreline structures Water crossing, bridge repair Stormwater management outlet structure Other applications deemed by staff to be “Major” in nature $ 695 $ 730 5% Ontario Regulation 41/24 Permit Fees BOARD OF DIRECTORS 2025 DRAFT BUDGET 15 Application Type 2024 Fees Proposed 2025 Fees % Change Complex development, interference and alteration Development/work with a high risk and/or potential impact to natural hazards or natural features. One or more studies are required, e.g. an environmental impact study, hydraulic analysis, storm water management report or slope stability study. Examples: Large fill placement, removal, grading (greater than 1000 m3) Golf courses New watercourse bank stabilization New Lake Erie shoreline protection structure Bridge replacement Channel realignment $ 1,380 $ 1,450 5% General On Site Technical Advice Fee (Will be applied to permit application if submitted within 12 months from inspection)$ 248.60 HST included $ 260.00 HST included 5% Wetland Boundary Delineation (Review of MNRF Wetland boundary in the field by LPRCA ecologist, on property owner request) $ 360.00 HST included $ 375.00 HST included 4% Title Clearance (solicitor, realtor, other requests for detailed property information) $ 248.60 HST included $ 260.00 HST included 5% Violations/Application where work has proceeded without authorization 2 x Fee 2 x Fee Permit Revisions (Must be minor in nature and permit must still be valid.) $ 95 $ 100 5% Minister's Zoning Order (MZO) (Permit associated with a Minister's Zoning Order) Cost recovery Cost recovery 6. Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. 8. Costs associated with permits (including any conditions) issued under a Minister's Zoning Order shall be paid by the applicant, this includes but is not limited to staff time, any legal review, board expenses, etc. Ontario Regulation 41/24 Permit Fees 1. It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of an application and the preparation of detailed plans and technical report(s). 2. Fees must be paid at the time the permit application is submitted. Fees may be paid by debit, cash or cheque (made out to the Long Point Region Conservation Authority) over the phone by credit card or at the LPRCA administration office 3. In the event that the application is placed in a higher fee category, the difference in fee must be paid prior to review. If the application is placed in a lower category, LPRCA will reimburse the applicant accordingly. 4. Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review require a substantially greater level of effort than covered by the standard categories above; this supplementary fee includes the peer review of any relevant documents or information. 5. The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission shall are subject to a resubmission fee of 20% of the original application up to a maximum of $525. General Notes for all Application Fees 7. Where a permit has been submitted for an activity across multiple properties and applicants working together, the fee for each property shall be calculated as 50% of the permit fee. For example, the fee for a new shoreline protection structure constructed across two properties is $725 each. BOARD OF DIRECTORS 2025 DRAFT BUDGET 16 Application Type 2024 Fees Proposed 2025 Fees % Change Preconsultation Fee Review, comment, or participation in preconsultation process $ 300 $ 315 5% Subdivision and Vacant Land Condominium $1,380 + $100/lot (Total Maximum $15,000.00 +HST) $1,450 + $105/lot (Total Maximum $15,000.00 +HST) 5% To draft plan approval including associated OPA and ZBA $ 455 $ 475 4% Red-line revision (applicant initiated) $ 720 $ 755 5% Technical plans and reports (SWM with grading & sediment $ 225 $ 235 4% Clearance letter (each phase) Zoning By-Law Amendment Minor $ 455 $ 475 4% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Combined Official Plan/Zoning By-Law Amendment Minor $ 720 $ 755 5% Accompanied by 1 technical report $ 1,430 $ 1,500 5% Accompanied by 2 technical reports $ 2,060 $ 2,160 5% Consent (severance) Minor $ 455 $ 475 4% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Variance Minor $ 455 $ 477 5% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Site Plan Control Minor $ 455 $ 475 4% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Complex Application (incl. OPA/ZBL/Site Plan) for golf courses, trailer parks, campgrounds and lifestyle communities. $ 2,060 $ 2,160 5% General Notes for All Application Fees: 8. Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. Planning Act Review Fees 6. The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission shall are subject to a resubmission fee of 20% of the original application up to a maximum of $525. 1.It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of all applications and the preparation of detailed technical reports(s). 2.This fee schedule is effective as of January 1, 2024 and LPRCA reserves the right to revise this fee schedule at any time without notice to adequately cover the costs to provide the service. 3.All applicable taxes are extra. 4.Applications that fall under one or more categories will be charged at the highest rate. 5.Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary 7.Fees must be paid at the time the application is submitted. BOARD OF DIRECTORS 2025 DRAFT BUDGET 17 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER Action Plan Deer Creek Dam - Dam Safety Review (DSR) completion. Teeterville Dam Class Environmental Assessment completion. Hydrology study update for the watershed - FHIMP funded. Hay Creek Dam engineering and design project completion. Engineered design for Sutton Dam structure removal. 2022 2023 2024 2024 2025 Actual Actual Sept 30 YTD Budget Budget $$$$$$% ACTIVITIES Flood Control Administrative Services 50,581$ 101,220$ 103,649$ 97,610$ 138,776$ 41,165$ 42% Flood Forecasting and Warning Services 20,518 24,085 32,509 85,333 91,878 6,545 8% General Operational Services 7,952 5,986 13,229 39,984 42,070 2,086 5% Structures - Minor Maintenance Services 5,941 10,365 3,025 79,383 68,076 (11,307) -14% Structures - Preventative Maintenance Services 7,566 19,677 10,335 17,768 28,090 10,322 58% Port Rowan Climate/Hydrometric Monitoring Station - 1,976 - - - - 0% Norwich Dam - Dam Safety Review - WECI - 99,716 - - - - 0% Norwich Dam - Embankment Design - WECI - 110,063 - - - - 0% 92,558$ 373,087$ 162,747$ 320,079$ 368,890$ 48,811$ 15.25% OBJECTS OF EXPENSES Staff Expenses - Note 1 71,722$ 147,780$ 139,097$ 277,054$ 316,865$ 39,811$ 14% Staff Related Expenses - Note 2 525 2,817 2,167 2,700 2,700 - 0% Materials and Supplies 3,392 2,555 3,178 7,800 10,300 2,500 32% Purchased Services 9,451 212,846 12,522 23,525 30,025 6,500 28% Equipment 7,469$ 7,089$ 5,783$ 9,000$ 9,000 - 0% TOTAL EXPENDITURES 92,558$ 373,087$ 162,747$ 320,079$ 368,890$ 48,811$ 15.25% SOURCES OF REVENUE Municipal Levy 178,189$ 298,868$ 220,243$ 293,657$ 342,468$ 48,811$ 17% Provincial Funding - 49,858 2,331 - - - 0% MNRF Transfer Payment 26,422 26,422 26,422 26,422 26,422 - 0% MNR WECI & Municipal Funding 116,433 56,387 - - - - 0% Contribution from/(to) Reserves (228,485) (58,447) - - - - 0% TOTAL REVENUE 92,558$ 373,087$ 248,996$ 320,079$ 368,890$ 48,811$ 15.25% NOTES 1. COLA increase and 2 staff moving in the grid. 2. Conference, course, and memberships expenses for two staff. 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET WATERSHED FLOOD CONTROL SERVICES WATERSHED FLOOD CONTROL SERVICES Saifur Rahman 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 18 Engineer Special Projects 0.00 17%0.17 0.00 0.00 Lands & Waters Supervisor 1.00 38%0.38 0.34 0.20 Workshop Technician 0.00 20%0.20 0.20 0.18 HWS Technician 0.00 25%0.25 0.00 0.00 Workshop Supervisor 0.00 10%0.10 0.10 0.10 Development Technician 0.00 0%0.00 0.00 0.15 Seasonal Support 0.00 14%0.14 0.14 0.09 3.00 2.76 2.13 1.96 STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 2.76 2.13 Manager of Engineering & Infrastructure increased to 0.65 FTE from 0.50 FTE. Project consultant added 0.10 FTE to assist with Environmental Class EA. HWS Technician added 0.25 FTE. Engineer Special projects added to assist with special projects. Staffing TOTAL DEPARTMENT FTE 2025 2024 2023 1.00 65%0.65 0.50 0.00 0.00 0%0.00 0.00 0.30 0.00 10%0.10 0.05 0.14 Manager of Engineering & Infrastructure Manager of Watershed Services Project Consultant Water Resources Analyst 1.00 78%0.78 0.80 0.80 BOARD OF DIRECTORS 2025 DRAFT BUDGET 19 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER Action Plan Target 3 Grant Funded erosion control projects on private landowners properties. Target Big Otter watershed for grant funded cover crops and erosion control measures. Install a grant funded phosphorus monitoring sensor on Big Otter Creek. Report on stream health monitoring efforts within the watershed. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$$ $ $% ACTIVITIES Healthy Watershed Technical Support Services *51,667$ 56,661$ 28,143$ 12,718$ 18,617$ 5,899$ 46% Drain Classification - DFO/Norfolk County 2,797 3,135 3,868 - 2,860 2,860$ 0% Surface & Groundwater Quality Monitoring Services 32,955 45,460 25,851 61,970 51,885 (10,085)$ -16% Sediment and Erosion Control Services 1,606 - - - - -$ 0% Watershed Low Water Response Services 1,652 1,680 1,585 5,544 3,309 (2,234)$ -40% Lamprey Barrier Inspection Services 1,728 4,013 1,610 3,994 7,725 3,731$ 93% Water Supply Source Protection Planning 3,477 4,490 3,323 13,731 14,405 674$ 5% Stream Health Monitoring*- - 4,613 19,265 10,925 (8,340)$ 0% ICAP - Integrated Conservation Action Plan 91,054 89,102 97,979 50,005 45,000 (5,005)$ 0% COA Agreement 1,348 19,125 14,731 - - -$ 0% Specific Initiatives and Services 54,997 49,806 61,461 - - -$ 0% ECCC - GLFEI - Big Otter - - 412 - 75,000 75,000$ 0 243,281$ 273,472$ 243,576$ 167,227$ 229,726$ 62,499$ 37.37% OBJECTS OF EXPENSES Staff Expenses - Note 1 128,890$ 109,333$ 88,592$ 109,220$ 124,228$ 15,008$ 14% Staff Related Expenses 797 316 370 - 400 400 0% Materials and Supplies 16,445 23,247 48,930 2,000 23,984 21,984 1099% Purchased Services 97,150 140,575 103,662 56,007 81,115 25,108 45% TOTAL EXPENDITURES 243,281$ 273,472$ 241,553$ 167,227$ 229,726$ 62,499$ 37.37% SOURCES OF REVENUE Municipal Levy 111,946$ 146,553$ 50,635$ 67,514$ 55,195$ (12,319)$ (18.25%) Provincial Funding 1,225 1,829 1,325 - - - 0% Federal Funding 13,840 7,795 - 3,994 10,585 6,591 165% User Fees 310 1,239 - -- - 0% Community Support 152,891 160,389 118,951 63,736 134,405 70,669 111% Contribution from/(to) Reserves (36,931) (44,333) - - - - 0% Transfer from/(to) Current Year Surplus - Note 2 - - - 31,983 29,542 (2,441) (8%) TOTAL REVENUE 243,281$ 273,472$ 170,911$ 167,227$ 229,726$ 62,499$ 37.37% NOTES * Category 3 programs and services funded by current year surplus transfer. 1. COLA increase and 1 staff moving in the pay grid steps. 2. Transfer from current year surplus to fund Healthy Watershed Category 3 programs and services $29,542. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Lands & Waters Supervisor increased to 0.34 FTE from 0.24 FTE. 1.08 1.03 Water Resources Analyst for Source Water Protection. Healthy Watershed Technician reduced to 0.53 FTE. STAFFING TOTAL DEPARTMENT FTE 2025 2024 2023 Manager of Watershed Services 0.00 10%0.10 0.10 0.00 Lands & Waters Supervisor 0.00 34%0.34 0.24 0.53 Water Resources Analyst 0.00 10%0.10 0.10 0.10 HWS Technician 1.00 53%0.53 0.58 0.97 General Manager 0.00 1%0.01 0.01 0.01 1.00 1.08 1.03 1.61 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET HEALTHY WATERSHED SERVICES HEALTHY WATERSHED SERVICES Leigh-Anne Mauthe 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 20 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER #4 Organizational Excellence Action Plan Manage Lee Brown Marsh for sustainable hunting opportunities and a healthy ecosystem. Parking lot/fencing upgrades, install forest tract gates and property signage. Property surveys and enforcement of activities on Authority own lands. Maintenance of parkettes and Authority trails. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$ $ $ $ % ACTIVITIES Administration & Enforcement 164,160$ 212,661$ 178,162$ 314,101$ 359,563$ 45,462$ 14% Parkettes Services 26,340 74,031 44,333 93,287 94,897 1,609 2% Lee Brown Waterfowl Management Services 126,058 97,342 87,064 166,500 171,180 4,680 3% Hazard Tree Removal 26,607 32,157 32,839 86,548 103,962 17,414 20% Fish and Wildlife Support Services 4,042 2,461 4,341 3,500 3,500 - 0% Partner Agreement Management - - 524 6,374 5,346 (1,028) -16% 347,207$ 418,652$ 346,739$ 670,310$ 738,447$ 68,137$ 10.17% OBJECTS OF EXPENSES Staff Expenses - Note 1 151,702$ 171,894$ 131,130$ 400,170$ 440,165$ 39,995$ 10% Staff Related Expenses - - - 150 150 - 0% Materials and Supplies 20,955 17,870 21,842 29,723 31,223 1,500 5% Purchased Services 174,549 228,887 193,768 240,267 266,909 26,642 11% TOTAL EXPENDITURES 347,207$ 418,652$ 346,739$ 670,310$ 738,447$ 68,137$ 10.17% SOURCES OF REVENUE Municipal Levy 253,425$ 345,971$ 313,640$ 418,186$ 472,705$ 54,519$ 13.04% User Fees - Note 2 199,238 240,382 254,376 245,750 260,396 14,646$ 6% Contribution from/(to) Reserves - Note 3 (105,456) (167,701) - 6,374 5,346 (1,028)$ -16% TOTAL REVENUE 347,207$ 418,652$ 568,015$ 670,310$ 738,447$ 68,137$ 10.17% NOTES 1. COLA increase, 2 staff moving up the grid. 2. Lee Brown Marsh fees - $107,180. 3. Partner Agreement Management - $5,346 from reserves. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 4.23 3.27 Manager of Conservation Lands increased to 0.40FTE from 0.30 FTE. Supervisor of Forestry decreased to 0.26 FTE from 0.43 FTE. Seasonal Support Staff added 0.77 FTE. HWS Technician reallocated 0.19 FTE to Conservation Lands. STAFFING TOTAL DEPARTMENT FTE 2025 2024 2023 Lee Brown Marsh Manager 1.00 100%1.00 1.00 1.00 Manager Conservation Land Services 1.00 40%0.40 0.30 0.18 Support Staff (4)6.00 163%1.63 0.82 0.82 Support Staff (2)2.00 38%0.38 0.48 0.38 Superintendent of Conservation Areas 0.00 31%0.31 0.18 0.18 Supervisor of Forestry 0.00 26%0.26 0.43 0.07 Forestry Technician 0.00 6%0.06 0.06 0.02 HWS Technician 0.00 19%0.19 0.00 0.00 10.00 4.23 3.27 2.65 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET CONSERVATION AUTHORITY LANDS Conservation Authority Lands Judy Maxwell 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 21 Draft 2025 before HST FORESTRY Consulation Service per hour $125.00 CONSERVATION LANDS - FORESTRY FEE SCHEDULE LONG POINT REGION CONSERVATION AUTHORITY Draft 2025 before HST LEE BROWN MARSH Goose Relocation - Per Canada goos $6.20 Hunting Fees $53.10 $503.78 $1,718.75 1-Day Field Hunt , 1 person 1-Day (midweek) Marsh Hunt, 1 person 1-Day (midweek) Marsh Hunt, 4 people 3-Day Marsh Hunt for 4 people $4,296.88 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LEE BROWN MARSH FEE SCHEDULE Draft 2025 before HST LANDS AND WATERS Tree Planting Program - Forest Ontario Sponsored Full Service (Seedling and Planting) per tree1 $0.70 Private Landowner Tree Planting Program Land Owner Cost per tree2 Full Service (Seedling and Planting) per tree3 Rental of Tree Planter per day for trees purchased from the Conservation Authority $0.96 - $2.35 $1.75 - $3.05 $75.00 Restoration Program Erosion Control - Landowner Plans $350.00 1 Pricing subject to change without notice. Subject to approval and availability. Minimum 500 seedlings must be planted. 2 Pricing subject to change without notice. Subject to availability. Minimum 150 seedlings/species. 3 Pricing subject to change without notice. Subject to availability. Minimum 5 acres and 500 seedlings. LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LANDS AND WATERS FEE SCHEDULE BOARD OF DIRECTORS 2025 DRAFT BUDGET 22 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #1 Protect People & Property From Flooding & Natural Hazards #2 Deliver Exceptional Services & Experiences PROGRAM MANAGER #4 Organizational Excellence Action Plan Outreach with an emphasis on the Great Lakes Freshwater Ecosystem Initiative. Promote Authority's program's & services and accomplishments. Update and refresh the Authority's website information and user experience. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$$$$% ACTIVITIES Communication and Marketing Services 95,974$ 59,249$ 58,622$ 122,963$ 110,908$ (12,056)$ -10% Leighton & Betty Brown Scholarship Trust Fund 2,000 2,000 1,000 1,000 1,000 - 0% LPRCA Memorial Woodlot Services 3,521 7,518 9,540 12,335 10,503 (1,832) -15% 101,495$ 68,768$ 69,162$ 136,299$ 122,411$ (13,888)$ -10.19% OBJECTS OF EXPENSES Staff Expenses - Note 1 80,827$ 55,673$ 55,326$ 98,799$ 87,161$ (11,638)$ -12% Staff Related Expenses 1,279 120 25 1,650 1,650 - 0% Materials and Supplies 7,488 8,078 4,958 11,300 11,300 - 0% Purchased Services 11,901 4,896 8,853 24,550 22,300 (2,250) -9% TOTAL EXPENDITURES 101,495$ 68,768$ 69,162$ 136,299$ 122,411$ (13,888)$ -10.19% SOURCES OF REVENUE Municipal Levy 96,719$ 130,277$ 96,224$ 128,299$ 115,661$ (12,638)$ -9.85% Community Support - Note 2 8,976 12,197 6,723 8,000 6,750 (1,250) -16% Contribution from/(to) Reserves (4,200) (73,706) - - - - 0% TOTAL REVENUE 101,495$ 68,768$ 102,947$ 136,299$ 122,411$ (13,888)$ -10.19% NOTES 1. COLA increase, 1 employee moving up the grid. 2. Memorial Woodlot Donations of $5,750 and the Leighton & Betty Brown Fund Interest for Scholarships of $1,000. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 The FTE's remain at the 2024 level. 1.08 1.08 STAFFING TOTAL DEPARTMENT FTE 2025 2024 2023 Marketing & Social Media Associate 1.00 100%1.00 1.00 1.00 Seasonal Support 0.00 8%0.08 0.08 0.08 1.00 1.08 1.08 1.08 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET COMMUNICATION AND MARKETING SERVICES COMMUNICATION AND MARKETING SERVICES Aaron LeDuc 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 23 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Deliver student Outdoor Education & Heritage Programs. Collection Management project continuation. Grand opening for the Conservation Education Centre Galley Revitalization project. Replace Cherry Valley School House roof. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget ACTIVITIES $$$$$$% Education Centre 27,657$ 44,470$ 24,001$ 49,546$ 43,416$ (6,130)$ -12% Educational and Interactive Program Services 15,095 62,159 36,422 84,423 106,782 22,359 26% Heritage Village and Historical Services*108,270 132,820 131,540 173,788 184,549 10,761 6% Tourism Relief Fund Ed Centre Reno - 26,886 - - - - 0% Amortization 39,902 50,803 - - - - 0% 190,924$ 317,138$ 191,963$ 307,756$ 334,746$ 26,990$ 8.77% OBJECTS OF EXPENSES Staff Expenses - Note 1 118,071$ 209,018$ 154,667$ 247,646$ 260,204$ 12,558$ 5% Staff Related Expenses 628 500 589 1,550 1,550 - 0% Materials and Supplies 3,877 15,242 4,640 11,361 13,731 2,370 21% Purchased Services 28,446 41,575 32,066 47,200 59,261 12,061 26% Amortization 39,902 50,803 - - - - 0% TOTAL EXPENDITURES 190,924$ 317,138$ 191,963$ 307,756$ 334,746$ 26,990$ 8.77% SOURCES OF REVENUE Municipal Levy 94,968$ 150,426$ 4,186$ 5,582$ 3,945$ (1,637)$ -29% Provincial Funding-Student programs - 2,155 7,949 4,500 4,500 - 0% Federal Funding - COVID-19 Funding 16,576 34,963 - - - - 0% Other - Interest on Investments, Misc.- - - - - - 0% User Fees - Educational non contract programs 823 180 775 3,000 1,000 (2,000) -67% User Fees - Heritage non contract programs 1,937 11,050 5,001 4,606 5,108 502 11% Community Support - Note 2 54,030 165,454 103,469 156,074 191,727 35,654 23% Contribution from (to) Reserves 22,590 (47,090) - - - - 0% Transfer from/(to) Current Year Surplus - Note 3 - - - 133,995 128,466 (5,529) 0% TOTAL REVENUE 190,924$ 317,138$ 121,380$ 307,756$ 334,746$ 26,990$ 8.77% NOTES * Category 3 programs and services funded by current year surplus transfer. 1. COLA increase, 3 staff moving up the grid. 2. Community support revenue includes the interest from the endowment fund of $100,000 and the contracts with the school boards is $86,052. 3. Transfer from user fee programs & services to fund Heritage programs of $128,466. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Curator to 0.96 FTE from 0.90 FTE. 3.10 3.05 Heritage Programmer to 0.85 FTE from 0.81 FTE. 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET BACKUS HERITAGE AND EDUCATION SERVICES BACKUS HERITAGE AND EDUCATION SERVICES Judy Maxwell 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 24 Outdoor Educator 1.0 50%0.50 0.50 0.50 Carpenter 0.0 0%0.00 0.00 0.05 Workshop Supervisor 0.0 5%0.05 0.05 0.05 Heritage Program Students (2)2.0 50%0.50 0.50 0.50 Outdoor Education Students 1.0 4%0.04 0.04 0.50 6.00 3.10 3.05 3.80 Staffing TOTAL DEPARTMENT FTE 2025 2024 2023 0.0 20%0.20 0.00 0.00 0.0 0%0.00 0.25 0.30 0.0 0%0.00 0.00 0.50 1.0 96%0.96 0.90 0.90 Manager Conservation Land Services Superintendent of Conservation Areas Curatorial Assistant Curator Heritage Programmer 1.0 85%0.85 0.81 0.50 BOARD OF DIRECTORS 2025 DRAFT BUDGET 25 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Continue to provide visitors and campers exceptional experiences. Haldimand CA South Side Hydro Upgrades. Waterford CA Playground Equipment installation. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$$ $ $% ACTIVITIES Backus Conservation Area Services 295,081$ 372,989$ 325,086$ 356,192$ 357,572$ 1,380$ 0% Norfolk Conservation Park Services 251,846 305,692 277,007 348,745 368,256 19,510 6% Deer Creek Conservation Park Services 178,669 217,232 185,300 212,470 224,186 11,716 6% Haldimand Conservation Park Services 300,428 310,449 305,217 382,833 391,569 8,736 2% Waterford North Conservation Park Services 258,045 314,831 305,846 367,547 372,391 4,844 1% Amortization 78,930 104,605 - - - - 0% 1,362,999$ 1,625,798$ 1,398,457$ 1,667,787$ 1,713,973$ 46,186$ 2.77% OBJECTS OF EXPENSES Staff Expenses - Note 1 722,291$ 843,881$ 802,278$ 1,008,726$ 1,022,117$ 13,391$ 1% Staff Related Expenses 4,028 4,072 4,153 5,505 6,075 570 10% Materials and Supplies 102,167 94,155 82,828 73,250 76,125 2,875 4% Purchased Services 434,083 556,360 485,473 556,581 584,931 28,350 5% Equipment - Note 2 21,500 22,725 23,725 23,725 24,725 1,000 4% Amortization 78,930 104,605 - - - - 0% TOTAL EXPENDITURES 1,362,999$ 1,625,798$ 1,398,457$ 1,667,787$ 1,713,973$ 46,186$ 2.77% SOURCES OF REVENUE Municipal Levy -$ -$ -$ -$ -$ -$ 0% User Fees - Note 3 1,914,023 2,034,057 2,058,961 1,941,600 2,025,200 83,600 4% Provincial Funding-Student programs 10,699 10,510 - 14,500 - (14,500) -100% Contribution from (to) Reserves (561,723) (418,769) - -- -0% Transfer from/(to) Current Year Surplus - Note 4 - - - (258,913) (260,472) (1,559) 1% TOTAL REVENUE 1,362,999$ 1,625,798$ 2,058,961$ 1,697,187$ 1,764,728 67,541$ 3.98% SURPLUS - Note 5 -$ -$ 660,504$ 29,400$ 50,755$ 21,355$ 72.64% NOTES 1.COLA increase, and grid movement.2.Equipment charges for CAMIS reservation system and hardware increasing to $24,725. 3.Camping revenues budgeted to increasing 4.3% to reflect fee increase and projected usage.4.Transfer to Healthy Watershed Services ($29,542), Backus Heritage ($128,466) and Corporate Services ($76,059). 5.Budget surplus of $50,755 to fund campground capital upgrades. 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET CONSERVATION PARKS MANAGEMENT SERVICES CONSERVATION PARKS MANAGEMENT SERVICES Judy Maxwell 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 26 FTE TOTAL DEPARTMENT FTE 2025 2024 2023 Manager Conservation Land Services 0.00 40%0.40 0.50 0.60 Superintendent of Conservation Areas 1.00 63%0.69 0.58 0.63 Deer Creek Supervisor and Assistant (2)2.00 108%1.08 1.08 1.08 Deer Creek summer/students (2)3.00 104%1.04 1.04 1.04 Backus Supervisor and Assistant (2)2.00 108%1.08 1.08 1.08 Backus summer/students (2)10.00 258%2.58 2.58 3.48 Norfolk Supervisor and Assistant 2.00 108%1.08 1.08 1.08 Norfolk summer/students (4)4.00 144%1.44 1.44 1.44 Haldimand Supervisor and Assistant (2)2.00 108%1.08 1.21 1.08 Haldimand summer/students (4)4.00 144%1.44 1.44 1.44 Waterford Supervisor and Assistant (2)2.00 108%1.08 1.08 1.08 Waterford summer/students (3)5.00 133%1.73 1.73 1.33 Seasonal Support 0.00 115%0.98 1.15 0.86 36.00 15.69 14.90 14.99 STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 15.69 14.90 Manager of Conservation Lands Services 0.4FTE from 0.5 FTE. Summer/student support at Backus CA reduced from 3.48 to 2.58 FTE. Superintendent of Conservation Areas reduced 0.05 FTE to 0.58 FTE. Seasonal support from the workshop increased to 1.15 FTE's from 0.86 FTE. BOARD OF DIRECTORS 2025 DRAFT BUDGET 27 2020 HST included 2021 HST included 2022 HST included 2023 HST included Draft 2024 HST included Draft 2025 HST included Draft increase % DAY USE FEES Walk-in (under 12 free) $6.00 $6.00 $6.00 $6.00 $6.00 $7.00 16.67% Vehicle $14.00 $15.00 $15.00 $15.00 $15.00 $16.00 6.67% Motorcycle $9.00 $9.00 $9.00 $9.00 $9.00 $10.00 11.11% Season Vehicle Day Pass $85.00 $95.00 $95.00 $100.00 $100.00 $110.00 10.00% Season Vehicle Pass Replacement $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 0.00% Mini Bus $55.00 $55.00 $55.00 $55.00 $55.00 $55.00 0.00% Bus $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 0.00% Operator Permit Fee - Annual $350.00 $350.00 $375.00 $375.00 $375.00 0.00% Operator Customer Fee - per person $4.00 $4.00 $4.00 $4.00 $4.00 0.00% Picnic Site $32.00 NEW CAMPING FEES Per Night Unserviced*$38.00 $38.00 $38.00 $40.00 $41.00 $42.00 2.44% With Hydro & Water 15 amp* $50.00 $50.00 $50.00 $53.00 $55.00 $57.00 3.64% With Hydro & Water 30 amp* $59.00 $59.00 $59.00 $60.00 $63.00 $65.00 3.17% With Hydro, Water & Sewer 15 amp* $61.00 $61.00 $61.00 $64.00 $66.00 $69.00 4.55% With Hydro, Water & Sewer 30 amp* $70.00 $70.00 $70.00 $70.00 $73.00 $76.00 4.11% *20% discount for overnight camping for seniors & the disabled. Must show senior or disability permit. Cabin Rental Per Night Cabin 900 A (Backus only)$60.00 $60.00 $60.00 $65.00 $70.00 $73.00 4.29% Cabin 901 D (Backus only)$105.00 $105.00 $105.00 $110.00 $115.00 $120.00 4.35% Per Week Unserviced $225.00 $225.00 $225.00 $240.00 $246.00 $252.00 2.44% With Hydro & Water 15 amp $305.00 $305.00 $305.00 $318.00 $330.00 $342.00 3.64% With Hydro & Water 30 amp $350.00 $350.00 $350.00 $360.00 $378.00 $390.00 3.17% With Hydro, Water & Sewer 15 amp $368.00 $368.00 $368.00 $384.00 $396.00 $414.00 4.55% With Hydro, Water & Sewer 30 amp $415.00 $415.00 $415.00 $420.00 $438.00 $456.00 4.11% Cabin Rental Per Week Cabin 900 A (Backus only)$360.00 $360.00 $360.00 $360.00 $385.00 $400.00 3.90% Cabin 901 D (Backus only)$630.00 $630.00 $630.00 $630.00 $635.00 $660.00 3.94% Per Month Unserviced $675.00 $675.00 $675.00 $720.00 $738.00 $756.00 2.44% With Hydro & Water 15 amp $915.00 $915.00 $915.00 $954.00 $990.00 $1,026.00 3.64% With Hydro & Water 30 amp $1,050.00 $1,050.00 $1,050.00 $1,080.00 $1,134.00 $1,170.00 3.17% With Hydro, Water & Sewer 15 amp $1,100.00 $1,100.00 $1,100.00 $1,152.00 $1,188.00 $1,242.00 4.55% With Hydro, Water & Sewer 30 amp $1,240.00 $1,240.00 $1,240.00 $1,260.00 $1,314.00 $1,368.00 4.11% Per Season Unserviced $1,685.00 $1,770.00 N/A N/A N/A N/A With Hydro & Water 15 amp $2,400.00 $2,520.00 $2,570.00 $2,623.50 $2,722.50 $2,821.50 3.64% With Hydro & Water 30 amp $2,650.00 $2,785.00 $2,840.00 $2,970.00 $3,118.50 $3,217.50 3.17% With Hydro, Water & Sewer 15 amp $2,900.00 $3,045.00 $3,105.00 $3,168.00 $3,267.00 $3,415.50 4.55% With Hydro, Water & Sewer 30 amp $3,125.00 $3,285.00 $3,350.00 $3,465.00 $3,613.50 $3,762.00 4.11% Premium & 30 amp $3,200.00 $3,360.00 $3,430.00 $3,565.00 $3,740.00 $3,925.00 4.95% 2nd Season Vehicle Day Pass $50.00 $55.00 $55.00 $60.00 $60.00 $60.00 0.00% Exterior Fridge (Seasonal)$275.00 $300.00 $300.00 $325.00 $335.00 $335.00 0.00% Seasonal Camper Late Payment Fee $75.00 $75.00 0.00% CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfok and Waterford North BOARD OF DIRECTORS 2025 DRAFT BUDGET 28 2020 HST included 2021 HST included 2022 HST included 2023 HST included Draft 2024 HST included Draft 2025 HST included Draft increase % Group Camping Group Camping Tents Only Group Camping (per night) $55.00 $55.00 $55.00 $60.00 $60.00 $65.00 8.33% Group Camping (per person/night) $6.00 $6.00 $6.00 $7.00 $7.00 $8.00 14.29% Portable Toilet Rental $205.00 NEW OTHER FEES Reservation Fee - online $12.00 $13.00 $13.00 $14.00 $15.00 $15.00 0.00% Reservation Fee - by phone $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 0.00% Cancellation/Change Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 0.00% 2nd Vehicle Parking $11.00 $12.00 $12.00 $13.00 $13.00 $13.00 0.00% Pavilion $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 0.00% Wood $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 0.00% Kindling $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 0.00% Ice $4.00 $4.00 $4.00 $4.00 $4.00 $4.00 0.00% Picnic Tables (per table per day) $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 0.00% Bait / Worms $3.50 $3.50 $3.50 $3.50 $3.50 $4.00 14.29% Vendor permit $55.00 $60.00 $60.00 $60.00 $60.00 $60.00 0.00% Canoe/Kayak Rental - per hour $15.00 $15.00 $15.00 $15.00 $15.00 $20.00 33.33% - per 1/2 day (4 hours)$50.00 $50.00 $50.00 $50.00 $50.00 $60.00 20.00% Boat/Trailer Storage - off site $375.00 $375.00 $375.00 $375.00 $375.00 $375.00 0.00% Winter Trailer Storage/camp site $215.00 $225.00 $225.00 $225.00 $225.00 $250.00 11.11% Winter Storage Late Fee (per day)$10.00 $10.00 $10.00 $10.00 $10.00 $10.00 0.00% BACKUS HERITAGE CONSERVATION A Rentals Church Rental $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 0.00% Ed. Centre Rentals - 1/2 day $240.00 $240.00 $240.00 $240.00 $240.00 $247.00 2.92% - full day Auditorium or Classroom $400.00 $400.00 $400.00 $400.00 $400.00 $412.00 3.00% - add for 2nd room $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 0.00% Photography Photography Fee $75.00 $75.00 $75.00 $75.00 $75.00 $100.00 33.33% - includes entry for 2 passenger vehicles Education Programming - full day**$560.84 $583.62 $606.97 4.00% - 1/2 day**$280.42 $291.81 $303.48 4.00% **Maximum 40 students per class per day. CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfok and Waterford North BOARD OF DIRECTORS 2025 DRAFT BUDGET 29 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #1 Organizational Excellence #3 Support & Empower Our People PROGRAM MANAGER Action Plan Continue sustainable harvesting following 20-year FMP and the 5-year operating plan 2025 - 2030. Protection of SAR by continuing with Ecological Surveys. Complete prescriptions, tender marked forest tracts and monitor ongoing logging operations. Ongoing monitoring of the Spongy Month, Oak Wilt and HWA. Grant funding for invasive spraying on Authority properties including HWA inventory/treatment.. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$ $ $ $ $ % ACTIVITIES General Forestry Management Services 230,656$ 242,968$ 151,943$ 231,152$ 247,378$ 16,226$ 7% LPBLT - Upland Habitat Program - Note 3 40,386$ 88,430$ 66,587$ 66,381$ 71,917$ 5,537$ 0% Long Point Biosphere Reserve -$ 12,639$ 34,023$ -$ -$ -$ 271,042$ 344,037$ 252,553$ 297,532$ 319,295$ 21,763$ 7.31% OBJECTS OF EXPENSES Staff Expenses - Note 1 211,174$ 242,698$ 187,625$ 199,356$ 210,619$ 11,263$ 6% Staff Related Expenses - Note 2 9,461 10,500$ 9,951 11,300 11,800 500 4% Materials and Supplies 13,756 18,234$ 5,715 19,276 19,276 - 0% Purchased Services - Note 4 36,651 72,605$ 49,261 67,600 77,600 10,000 15% TOTAL EXPENDITURES 271,042$ 344,037$ 252,553$ 297,532$ 319,295$ 21,763$ 7.31% SOURCES OF REVENUE Municipal Levy -$ -$ -$ -$ - -$ 0% User Fees - Forest Revenue 340,505 332,157 315,172 310,000 310,000 - 0% Community Support 22,712 61,782 62,193 40,000 35,000 (5,000) -13% Contribution from (to) Reserves (92,174) (49,902) - - - - 0% Transfer from/(to) Current Year Surplus - Note 5 - - - (43,918) (25,705) 18,213 -41% TOTAL REVENUE 271,042$ 344,037$ 377,365$ 306,082$ 319,295$ 13,213$ 4.32% SURPLUS -$ -$ 124,812$ 8,550$ -$ (8,550)$ 0% NOTES 2. $8,500 included for membership fees including the Eastern Ontario Model Forest Association. 3. LPBLT Grant Funding of $35,000. 4. Subcontractors are: $30,000 for ecological survey, $5,000 property surveys and $5,000 for a Forestry Consultant. 5. Transfer to Corporate Services ($25,705). STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Manager of Conservation removed from 0.2 FTE to 0.0 FTE. 1.79 1.65 Supervisor of Forestry increased to 0.74 from 0.50 FTE. Lands & Waters Supervisor added 0.05 FTE HWS Technician added 0.05 FTE. FTE TOTAL DEPARTMENT FTE 2025 2024 2023 Manager Conservation Land Services 0%0.00 0%0.00 0.20 0.10 Supervisor of Forestry 100%1.00 50%0.74 0.50 0.93 Lands & Waters Supervisor 0%0.00 5%0.05 0.00 0.00 Forestry Technician 100%1.00 94%0.94 0.94 0.95 HWS Technician 0%0.00 5%0.05 0.00 0.00 Seasonal Staff 0%0.00 1%0.01 0.01 0.01 2.00 1.79 1.65 1.99 2024 Budget 1. COLA increase. LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET PUBLIC FOREST LAND MANAGEMENT SERVICES PUBLIC FOREST LAND MANAGEMENT SERVICES Judy Maxwell 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 30 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Plant 40,000 trees on private and LPRCA owned properties. Complete tree survival monitoring and reporting. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$ $ $ $% ACTIVITIES Private Property Tree Planting Services 137,659$ 93,155$ 77,150$ 114,849$ 134,582$ 19,733$ 17% OPG Tree Planting Services - - - 50,000 - (50,000) 0% LPB/OPG Long Term Tree Planting Services - 6,420 617 11,443 - (11,443) -100% Trees for Roads 12,354 16,498 - 12,136 12,812 676 0% 150,013$ 116,074$ 77,766$ 188,427$ 147,394$ (41,034)$ -21.78% OBJECTS OF EXPENSES Staff Expenses - Note 1 27,026$ 47,254$ 39,048$ 66,753$ 35,494$ (31,259)$ -47% Staff Related Expenses 740 680 - 850 850 - 0% Materials and Supplies - Note 2 80,436 47,144 18,661 72,049 69,650 (2,399) -3% Purchased Services - Note 3 41,811 20,995 20,057 48,775 41,400 (7,375) -15% TOTAL EXPENDITURES 150,013$ 116,074$ 77,766$ 188,427$ 147,394$ (41,034)$ -21.78% SOURCES OF REVENUE Municipal Levy -$ -$ -$ -$ -$ -$ 0% User Fees - Note 4 115,836 40,763 80,252 90,849 106,582 15,733 17% Community Support - Note 5 33,454 71,505 28,167 86,136 40,812 (45,324) -53% Contribution from (to) Reserves 723 3,805 - 11,443 - (11,443) 0% TOTAL REVENUE 150,013$ 116,074$ 108,418$ 188,427$ 147,394$ (41,034)$ -21.78% NOTES 1. COLA increase, one staff moving up grid. 2. Nursery stock of $60,000. 3. Subcontractors expense for the tree planting of $28,000 and motorpool expenses of $10,000. 4. User fees are private property tree planting funding from Forest Ontario. 5. Community Support is fees charged to landowners, trees for roads program and grant funding. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Lands & Waters Supervisor decreased 0.16 FTE to grant funded program. 0.32 0.80 HWS Technician decreased to 0.10 FTE from 0.42 FTE. FTE TOTAL DEPARTMENT FTE 2025 2024 2023 Lands & Waters Supervisor 0.00 24%0.16 0.32 0.27 HWS Technician 0.00 3%0.10 0.42 0.03 Support Staff 0.00 6%0.06 0.06 0.06 0.00 0.32 0.80 0.36 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET PRIVATE FOREST LAND MANAGEMENT SERVICES PRIVATE FOREST LAND MANAGEMENT SERVICES Leigh-Anne Mauthe 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 31 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #4 Organizational Excellence PROGRAM MANAGER Action Plan Support operations for parks, parkettes, flood control structures, forestry and motor pool. Maintain the equipment and vehicles for the Authority. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$$ $$% ACTIVITIES General Facility Maintenance Services 170,795$ 208,384$ 140,687$ 227,039$ 196,854$ (30,185)$ -13% Motor Pool Services 145,004 177,043 132,039 206,267 211,044 4,777 2% Amortization 82,966 69,194 - - - - 0% 398,765$ 454,620$ 272,726$ 433,307$ 407,898$ (25,409)$ -5.86% OBJECTS OF EXPENSES Staff Expenses- Note 1 161,818$ 195,584$ 143,853$ 235,507$ 225,548$ (9,959)$ -4% Staff Related Expenses 2,937 3,803 3,970 4,100 3,600 (500) -12% Materials and Supplies - Note 2 95,178 93,084 62,466 91,550 90,300 (1,250) -1% Purchased Services 55,866 92,955 62,437 102,150 88,450 (13,700) -13% Amortization 82,966 69,194 - - - - 0% TOTAL EXPENDITURES 398,765$ 454,620$ 272,726$ 433,307$ 407,898$ (25,409)$ -5.86% SOURCES OF REVENUE -$ Municipal Levy 260,558$ 197,722$ 170,280$ 227,039$ 161,198$ (65,842)$ -29% User Fees - Note 3 98,291 390,427 353,441 390,267 418,700 28,433 7% Contribution from (to) Reserves 39,916 (133,529) - - - - 0% TOTAL REVENUE 398,765$ 454,620$ 523,720$ 617,307$ 579,898$ (37,409)$ -6.06% SURPLUS - Note 4 -$ -$ -$ 184,000$ 172,000$ -$ 42.17% NOTES 1. COLA increase, 1 staff moving up the grid. 2. Fuel, Diesel and motor pool repairs. 3. Motor Pool revenues of $418,700. 4. 2025 Capital Budget includes the acquisition of $172,000 equipment & vehicles. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Manager of Engineering and Infrastructure reduced to 0.10 FTE from 0.25 FTE allocation. 2.15 2.20 Workshop Technician increased from 0.75 FTE to 0.80 FTE. STAFFING TOTAL DEPARTMENT FTE 2025 2024 2023 Manager of Engineering & Infrastructure 0.00 25%0.10 0.25 0.20 Workshop Technician 1.00 75%0.80 0.75 0.69 Workshop Supervisor 1.00 85%0.85 0.85 0.85 Support Staff 0.00 35%0.40 0.35 0.35 2.00 2.15 2.20 2.09 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET Maintenance Operations Services Maintenance Operations Services Saifur Rahman 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 32 PROGRAM NAME LINKS TO STRATEGIC PLAN Strategic Directions #2 Deliver Exceptional Services & Experiences #3 Support & Empower Our People PROGRAM MANAGER #4 Organizational Excellence Action Plan Review and update Corporate policies. 2022 2023 2024 2024 2025 Actual Actual Sep 30 YTD Budget Budget $$$$ $ $% ACTIVITIES LPRCA Board 55,650$ 66,652$ 55,444$ 68,790$ 70,122$ 1,332$ 2% Corporate / IT Services 1,034,420 1,164,454 856,600 1,171,610 1,123,203 (48,407) -4% Amortization 9,364 10,317 - - - - 0% 1,099,434$ 1,241,423$ 912,044$ 1,240,400$ 1,193,325$ (47,075)$ -3.80% OBJECTS OF EXPENSES Staff Expenses - Note 1 656,645$ 678,969$ 560,487$ 770,310$ 711,678$ (58,631)$ -8% Staff Related Expenses 7,551 12,867 9,675 17,100 14,600 (2,500) -15% Materials and Supplies 9,070 10,472 4,421 10,000 10,300 300 3% Purchased Services - Note 2 351,419 451,055 268,432 359,700 368,125 8,425 2% Equipment 9,734 11,091 13,585 14,500 18,500 4,000 28% Other 55,650 66,652 55,444 68,790 70,122 1,332 2% Amortization 9,364 10,317 - - - - 0% TOTAL EXPENDITURES 1,099,434$ 1,241,423$ 912,044$ 1,240,400$ 1,193,325$ (47,075)$ -3.80% SOURCES OF REVENUE Municipal Levy 525,337$ 726,699$ 622,761$ 830,348$ 817,656$ (12,691)$ -2% User Fees - Note 3 8,351 10,555 10,654 8,800 13,650 4,850 55% Community Support - Note 4 162,248 325,986 231,206 264,400 233,850 (30,550) -12% Interest on Investments 24,144 23,813 - - - - 0% Gain on Sale of Assets 13,339 11,271 - - - - 0% Contribution from (to) Reserves 366,014 143,098 - - - - 0% Transfer from/(to) Current Year Surplus - Note 5 - - - 136,852 128,168 (8,684) -6% TOTAL REVENUE 1,099,434$ 1,241,423$ 864,620$ 1,240,400$ 1,193,325$ (47,075)$ -3.80% NOTES 1. COLA increase, four staff moving up the grid. 2. Includes the lease of the administration office space $117,100. 3. Rental of office space $13,650. 4. Gas lease revenue of $2,500, water irrigation permit fee of $1,100, interest revenue $192,500 and endowment interest of $20,000 to cover overhead, taxes and insurance for Backus Education Center. 5. The transfer from current year surplus from user fee support departments is $178,923. STAFFING LEVELS (FTE)CHANGES IN SERVICES & ACTIVITY LEVELS 2025 2024 Project Consultant reduced to 0.0 FTE from 0.4 FTE. 5.90 6.55 Special Projects reduced to 0.0 FTE from 0.25 FTE. STAFFING TOTAL DEPARTMENT FTE 2025 2024 2023 General Manager 1.00 99%0.99 0.99 0.99 Manager of Corporate Services 1.00 100%1.00 1.00 1.00 Supervisor of Accounting 0.00 0%0.00 0.00 1.00 Accounting Clerk (2)2.00 190%1.90 1.90 0.80 Executive Assistant 1.00 100%1.00 1.00 1.00 HR Associate/Receptionist 1.00 100%1.00 1.00 1.00 Project Consultant 0.00 0%0.00 0.40 0.28 Special Projects 0.00 0%0.00 0.25 0.25 Seasonal Support Staff 0.00 2%0.02 0.02 0.02 6.00 5.90 6.55 6.34 2024 Budget LONG POINT REGION CONSERVATION AUTHORITY 2025 DRAFT BUDGET CORPORATE SERVICES CORPORATE SERVICES Aaron LeDuc 2025 Change from BOARD OF DIRECTORS 2025 DRAFT BUDGET 33 BOARD OF DIRECTORS 2025 DRAFT BUDGET 34 Draft 2025 before HST CORPORATE SERVICES $45.13Hold Harmless Agreements for research or events Irrigation Access Permits within Conservation Authority owned properties $1,000.00 LONG POINT REGION CONSERVATION AUTHORITY CORPORATE SERVICES FEE SCHEDULE CAPITAL PROJECTS 2025 General Special Provincial Endowment Unrestricted User Fee Prior Year In-Year Total Levy Levy Funding Funding Reserves Reserve Capital Levy Surplus Watershed Services Flood Control Structure Repairs and Studies 52,500 100,000 82,500 30,000 265,000 Hydrology Study 30,000 30,000 60,000 Nanticoke Creek Flood Hazard Mapping 35,000 35,000 70,000 Conservation Authority Lands Property Gates 5,000 5,000 Signage Project 18,000 18,000 Parking Lots and Fencing Upgrades 10,000 10,000 Barn Demolition 5,000 5,000 Backus Heritage and Education Services Conservation Education Centre Exterior Upgrades 64,000 64,000 Building Assessments 25,000 25,000 Conservation Parks Management Services Haldimand CA South Side Hydro Upgrades 50,755 50,755 Waterford CA Playground Equipment 52,109 52,109 Maintenance Operation Services Vehicle Replacement (1 1/2 ton pickup truck)53,000 53,000 Vehicle Replacement (1 3/4 ton pickup truck)62,000 62,000 Equipment Replacement (1 riding lawnmower)19,000 19,000 Equipment Purchase (1 Tractor)38,000 38,000 Corporate Services Computer Upgrades 12,000 12,000 Total 157,500$ 100,000$ 147,500$ 64,000$ 35,000$ 52,109$ 30,000$ 222,755$ 808,864$ Long Point Region Conservation Authority One Year (2025) Draft Capital Budget Capital Budget Summary - 2025 BOARD OF DIRECTORS 2025 DRAFT BUDGET 35 CAPITAL PROJECTS 2025-2029 2025 2026 2027 2028 2029 Total Watershed Services Flood Control Structure Repairs and Studies 265,000 512,000 633,000 1,785,000 985,000 4,180,000 Hydrology Study 60,000 60,000 Nanticoke Creek Flood Hazard Mapping 70,000 50,000 120,000 Upper Big Creek Flood and Erosion Hazard Mapping 70,000 50,000 120,000 Conservation Authority Lands Property Gates 5,000 5,000 5,000 5,000 5,000 25,000 Signage Project 18,000 6,000 6,000 6,000 6,000 42,000 Parking Lots and Fencing Upgrades 10,000 10,000 Barn Demolition 5,000 5,000 Backus Heritage and Education Services Conservation Education Centre Exterior Upgrades 64,000 64,000 Building Assessments 25,000 25,000 Conservation Parks Management Services Haldimand CA South Side Hydro Upgrades 50,755 50,755 Waterford CA Playground Equipment 52,109 52,109 Maintenance Operation Services Vehicle Replacement (1 1/2 ton pickup truck)53,000 53,000 53,000 53,000 53,000 265,000 Vehicle Replacement (1 3/4 ton pickup truck)62,000 62,000 Equipment Replacement (1 riding lawnmower)19,000 19,000 19,000 19,000 19,000 95,000 Equipment Purchase (1 Tractor)38,000 55,000 93,000 Corporate Services Computer Upgrades 12,000 12,000 12,000 12,000 12,000 60,000 Total 808,864$ 727,000$ 778,000$ 1,880,000$ 1,135,000$ 5,328,864$ SOURCES OF REVENUE for 2025 MUNICIPAL GENERAL LEVY - Capital 157,500 23,000 23,000 173,000 173,000 549,500$ MUNICIPAL SPECIAL LEVY - Capital 100,000 512,000 633,000 1,635,000 835,000 3,715,000$ Grants - Provincial (WECI or FHIMP)147,500 60,000 25,000 0 0 232,500$ Endowment Funding 64,000 0 0 0 0 64,000$ Unrestricted Reserves 35,000 60,000 25,000 0 0 120,000$ Motorpool Reserve 00 000-$ User Fee Reserve 52,109 0 0 0 0 52,109$ Prior Year Capital Levy 30,000 0 0 0 0 30,000$ In-Year Surplus 222,755 72,000 72,000 72,000 127,000 565,755$ 808,864$ 727,000$ 778,000$ 1,880,000$ 1,135,000$ 5,328,864$ Long Point Region Conservation Authority Five Year (2025-2029) Draft Capital Budget Capital Budget Summary - 2025-2029 BOARD OF DIRECTORS 2025 DRAFT BUDGET 36 Flood Control Structures Capital Summary 2025-2034 The Long Point Region Conservation Authority currently owns and operates 12 dams and water control structures within its watershed. Historically these structures were constructed for a variety of reasons including water storage, flow augmentation, municipal and agricultural water sources, power generation and recreation. Many of these structures were constructed in the 1960’s while others were constructed over 100 years ago. In 2014 LPRCA hired Riggs Engineering to undertake a visual inspection of six structures. The structures identified and inspected were Backus Mill, Deer Creek, Hay Creek, Lehman, Norwich and Teeterville dams. The inspections identified a number of concerns with the structures relating to public safety and maintenance. As part of the inspection, corrective action and tasks were identified based on priority intervals of 1-2, 2-5 and 5-10 years. Dam Safety Reviews and Condition Assessments (DSR) have been completed for Vittoria, Teeterville, Backus Mill, Hay Creek and Norwich Dams. The DSR for Deer Creek is currently being completed. Recommendations from the inspections along with the DSR have been incorporated into the Capital Plan for Dams. Where possible, LPRCA staff applies for matching funds from the Water and Erosion Control Infrastructure (WECI) Program administered by the Ministry of Natural Resources. The WECI Program is competitive amongst all conservation authorities with a limited amount of funding allocated based on a priority scoring system. 2025 Flood Control Structures Capital Plan The Long Point Region Conservation Authority currently owns and operates 12 dams and water control structures within the watershed. For 2025, LPRCA staff are proposing to complete the following: 1.Teeterville Dam: Conservation Authority Class Environmental Assessment (Class EA) is underway in 2024 to investigate options to repair, modify, abandon or decommission the Dam in consultation with the affected community and applicable government agencies. The cost to complete the 2-year project in 2025 is 65,000.00. 2.Lehman Dam: Dam Safety Review to investigate the capacity, structural stability and safety conditions at the dam. 3.Sutton Dam Structure: The dam was decommissioned in 2005 by removing all of the stop logs and the flashboards. The remaining concrete is deteriorating. The engineered design plan for the removal of the structure and implementation plan will restore natural waterflow, improve fish migrations and revitalize habitat. There is a footbridge on top of the structure. LPRCA Flood Control Structures Backus Mill Dam The Backus Mill Dam was constructed to power a grist mill approximately 11 km north of Port Rowan on Dedrick Creek in Norfolk County. Historically the Dam was constructed to power a grist mill in the 1800’s and continues to supply water to the historic mill and serves as a feature for the Backus Heritage Conservation Area. The Dam is a composite gravity dam with earthen embankments on either side and a concrete spillway with stoplogs for adjusting water levels. The Riggs inspection identified the Dam to be in need of repairs to the bridge, spillway and embankment. A structural analysis and assessment of the timber bridge with respect to the Canadian Highway Bridge Design Code was completed. The bridge was reinforced for capacity requirements and curbs added for vehicular BOARD OF DIRECTORS 2025 DRAFT BUDGET 37 safety in 2016. Pedestrian railings around the bridge and dam were added in 2017/18 to protect the public from fall hazards. Portions of the embankment were determined to be steep and over-steep with areas experiencing localized loss of material. Potential solutions included bringing in new material, re-grading the downstream slope to a 2H:1V inclination and installing French drains at the new toe of slope. This would require extending downstream wingwalls at the spillway to accommodate the re-graded 2H:1V inclination of the slope and extending the stilling basin to accommodate the re-graded slope. As required by the Ministry of Natural Resources and Forestry (MNRF) for such work, a Dam Safety Review was carried out in 2017. The Hazard Classification of the Dam is determined to be LOW; however, the Dam fails to pass the 100-year Inflow Design Flood and would be overtopped. A Lakes and Rivers Improvement Act (LRIA) permit is required from MNRF for the dam repairs. The LRIA application requires the Dam to be modified to pass the IDF (100-year flow) as part of the necessary embankment repairs. Design for the repairs was completed by Riggs Engineering in March 2019. The capacity of the dam will be increased by constructing a semi-circular weir upstream of the dam to control the discharge, removing the logs from the dam control structure, and regrading the road to provide for controlled overflow. Funding opportunities are being assessed with construction scheduled post-2027. To date, all repairs and designs have been co-funded by the WECI program and LPRCA general levy. Brook Dam The Brook Dam is an earth fill dam which was built with three stop log sections. LPRCA purchased the property in 1972, and the dam has not been operated since 1980. A new railing at the bridge entrance was installed in 1994. The dam was partially decommissioned in 2007 and although the dam is not operating anymore, the concrete structure still remains. A Dam Safety Study is required to determine if a dam failure is still a risk to the downstream properties. Deer Creek Dam The Dam was constructed on Deer Creek approximately 2.7 km north of the confluence with Big Creek in Norfolk County in the late 1960’s. LPRCA constructed the Dam as a water storage area, an agricultural irrigation source, a recreational opportunity and feature for the adjacent Deer Creek Conservation Area, and to support Norfolk County Road 45 and its bridge over the watercourse and valley system. The Dam is a composite gravity dam with earthen embankments on either side and a concrete spillway. Stoplogs are included in the spillway for minor adjustment of water levels but are not actively operated due to inaccessibility and lack of need. The 2014 inspection identified the Dam to be in relatively good condition. Noted by the inspection is an ongoing alkai-silica reaction across the majority of the dam’s concrete. Alkai-silica reaction of concrete is between the cement paste and the aggregate that leads to swelling resulting in spalling, loss of strength, and potential failure. Concrete repair planned in 2020 and 2021 was not approved for WECI funding but proceeded in 2022 with Norfolk County funding. An application made to the WECI program again in 2022 was approved, reducing the cost to Norfolk County. Additional items for further investigation and maintenance to ensure the structure’s long-term health and performance include a video camera inspection of the toe drains. The safety fence was upgraded in 2018 to Ontario Building Code standards around hazards. The required Dam Safety Review, originally planned in 2020, has been approved for WECI funding and is underway in 2024. Hay Creek Dam In 1967 the Hay Creek Dam was originally constructed approximately 4.5 km from Lake Erie by the Big Creek Conservation Authority. In 1970 the dam came under the ownership of LPRCA with the amalgamation of the BOARD OF DIRECTORS 2025 DRAFT BUDGET 38 Big Creek Region and Otter Creek Conservation Authorities. The dam was constructed as a water storage area, an agricultural irrigation source, a recreational opportunity and feature for the adjacent Hay Creek Conservation Area, and to support Port Ryerse Road and its bridge over the watercourse and valley system. The Dam was identified by the Riggs Engineering inspection as a high priority structure requiring immediate attention. Specifically identified with the Dam was the disabling of the shear pin mechanism without prior approval from MNRF under LRIA. The shear pin mechanism was intended to release stop logs during flood flows to increase flow capacity and reduce the potential for overtopping of the Dam. In 2015/16 WECI co- funded a hydraulic study of the disabled shear pin mechanism. It was determined the flow capacity of the Dam was reduced and the structure would be overtopped during a 100-year flood. In response, the water level was reduced to an appropriate level (now current level) that allows the structure to pass the 100-year flood with adequate freeboard. Deterioration of downstream wingwalls was identified in the Riggs inspection as a priority concern. Potential causes of the issues related to the walls include a buildup of water behind the wingwalls and joint deterioration. A Dam Safety Review and Condition Assessment was completed in 2018 to assess the overall condition of the Dam. The Hazard Classification has been determined to be HIGH based on the potential loss of life due to flooding at one home downstream at Gilbert Road. However, Norfolk County enlarged the Gilbert Road culvert in 2023 at which time the hazard was reduced to LOW. The Dam Safety Review concluded that the downstream embankment does not meet the structural stability standards. A potential solution would include repairing the concrete, adding wicking behind the wingwalls to improve drainage, installing a sheet pile wall mid-way down the downstream slope to improve stability, and maintaining the lower water level as has been the case since 2016. The design study for the repairs is underway in 2024 with construction shown in the capital forecast for 2026. Should LPRCA choose to explore abandonment or decommissioning of the dam in the long-term, an environmental assessment and consultation process will be required. At Norfolk County’s request, the EA is shown in the capital forecast for 2027-28 to align with the County’s bridge repair planning. Lehman Dam Lehman Dam was constructed in 1964 downstream of the confluence of North and South Creek to provide a drinking water source for the Town of Delhi. Norfolk County no longer uses the Dam’s reservoir as a municipal drinking water source. The reservoir continues to be used as an agricultural irrigation source and a conservation area feature. The Dam and reservoir have been identified to be in relatively good condition by Riggs Engineering. Repairs to the fish ladder related to potential erosion were delayed in 2017 and proposed in 2018 with co-funding from WECI (unsuccessfully). These repairs were considered in 2019/2020 but are being postponed until the MTO gives direction to the culvert on Hwy. #3. Action and safety items identified to be addressed in 2-5 years, including replacing safety railings consistent with the Ontario Building Code were completed in 2023. Discussions with Norfolk County staff and the Ministry of Transportation (MTO) have called into question the future of the Dam. New water supply wells east of Delhi have eliminated the need for the Dam and reservoir as a source for municipal water. An MTO culvert at the upper upstream limit of the reservoir is scheduled to be replaced. The backwater effects of the reservoir and future of the reservoir will likely impact the type of crossing constructed (bridge or culvert) and associated costs. Discussions with Norfolk County and MTO staff regarding the potential future of the Dam are on hold. To date, no costs associated with the Dam’s future related to decommissioning are included in the Capital Plan. However, options will be being explored with both agencies to reduce overall costs. The required Dam Safety Review for Lehman Dam has been approved for WECI for 2025. BOARD OF DIRECTORS 2025 DRAFT BUDGET 39 Norwich Dam The Norwich Dam was originally constructed in the late 1960’s by the Big Otter Conservation Authority approximately 103 km upstream from Lake Erie within the village of Norwich on Big Otter Creek. In 1970, the Dam came under the ownership of the LPRCA after the Big Creek Region and Otter Creek Conservation Authorities merged. The Dam currently serves as a feature to the Norwich Conservation Area and has historically provided low flow augmentation. The Dam has been identified to be in relatively good condition based on the inspection report. Additional action items identified to be addressed in 2-5 years include inspecting the downstream stilling basin for erosion; assessing the upstream embankment condition; and adding riprap protection as necessary. The safety fence around public hazards was upgraded in 2018 to Ontario Building Code standards. A Dam Safety Review and Condition Assessment, was completed in 2020 to assess the overall condition of the Dam. The Hazard Classification has been determined to be Medium based on the potential property damage due to flooding downstream in the Town of Norwich. The Dam Safety Review concluded that the dam meets capacity standards and can pass the inflow design flood without overtopping. However, the dam does not meet the structural stability standard for winter ice loading conditions; the control structure will require anchoring or mass adding to meet this structural stability standard. Ice loading considerations and options for remediation will be investigated further. The severe erosion on the upstream slope of the earth embankment was repaired in 2022 with WECI funding assistance. The dam safety review also recommends a number of small operator and public safety repairs. Sutton Dam The Sutton Dam was reconstructed in 1960, at this time a new spillway section consisting of two log sections, 6 feet wide by 12 feet high, were built. The dam was partially decommissioned in 2005 by removing all of the stop logs and the flashboards. Teeterville Dam The Teeterville Dam was originally constructed in the early 1900’s approximately 36 km from Lake Erie within the village of Teeterville, Norfolk County on Big Creek. In 1954, the structure and reservoir were purchased by the former Big Creek Conservation Authority. After taking ownership, the Big Creek Conservation Authority made modifications to the dam by adding stop logs to increase the reservoir level approximately 1.0 metre. The dam came under the ownership of LPRCA after the Big Creek Region and Otter Conservation Authorities merged in 1970. Norfolk County, LPRCA and privately-owned lands surround the dam and reservoir. The structure was identified as a high priority structure based on its condition by the 2014 Riggs Engineering inspection. A Dam Safety Review and Condition Assessment was co-funded by WECI and completed by AECOM in 2016. The assessment determined the Dam does not meet stability requirements, the stilling basin is undermined and repairs are required to the concrete and operator bridge. The Dam was lowered to its winter operating level in October 2016 and will be maintained at its current level to reduce loading on the Dam and avoid the need for operator access on the unsafe bridge. The current reduced operating level will not address the inadequate stability condition of the Dam. To address the instability, required portions of the Dam could potentially be anchored and/or mass added at a significant cost. A sediment management plan was completed in 2017 to facilitate LPRCA’s options including following through on the necessary repairs or lowering the reservoir further. In 2018/19 Stantec Engineering undertook a design to facilitate construction and obtain Lakes and Rivers Improvement Act (LRIA) approval from MNRF for the repairs. The work will improve global stability to meet dam safety standards and LRIA requirements, repair deteriorated concrete and provide operator access. The old bridge was removed from the top of the dam by Norfolk County in 2022. BOARD OF DIRECTORS 2025 DRAFT BUDGET 40 Based on discussions with Norfolk County staff, an Environmental Assessment is underway with WECI funding assistance in 2024 to consider options. The environmental assessment will include consultation with the affected community and applicable government agencies. The cost to complete this 2-year project in 2025 is $65,000. Vittoria Dam Vittoria Dam was first constructed between 1805 and 1810 near the town of Vittoria, Norfolk County to power grist and saw mills. During its operation the dam was rebuilt a number of times due to failure and deterioration. In 1964 the Big Creek Region Conservation Authority commissioned the dam to be rebuilt at its present location approximately 5 km from Lake Erie on Youngs Creek. The Vittoria Dam is primarily comprised of an earthen berm and concrete structure with stoplogs to control water levels. The majority of the structural components of the dam are located within the road allowance of Mill Pond Road with the berm of Vittoria Dam providing a base for the road and concrete structure supporting the bridge deck. In 2015 a Dam Safety Review was completed by AECOM and co-funded by WECI. The study identified minor, major and safety repairs, as well as the hazard classification, associated inflow/design flood and stability requirements. AECOM identified the need for concrete repair on the wingwalls, piers, abutments and deck, as well as operator safety repairs and repairs/improvements on the approach road and deck. The operator safety repairs were completed in 2016. The Dam Safety Review identified the Dam as a HIGH hazard classification structure based on the potential loss of life at the homes in the floodplain downstream. The high hazard classification sets out very clear and stringent requirements for stability and ability to pass higher design flows. Based on the Dam Safety Review, the structure fails to meet most of these requirements and requires major structural modifications including an emergency spillway to increase discharge capacity, concrete repairs and base anchoring to meet earthquake stability requirements. An Environmental Assessment was initiated in 2023 to investigate options to repair, modify, abandon or decommission the Dam in consultation with the affected community and applicable government agencies. The approved option is to repair the concrete structure and to draw the reservoir down to the dam’s control structure sill over a number of years and allow the area of the reservoir to naturalize. The design study for the plan implementation was not approved for WECI funding in 2025 and staff proposed to resubmit a WECI funding request in 2026. Dam Safety Review A Dam Safety Review (DSR) is a comprehensive study of the dam and its associated components. The study determines important information such as the Hazard Classification, Inflow Design Flood, structural stability and condition of the dam, and operator safety. DSR’s were completed for the Vittoria, Teeterville, Backus Mill, Hay Creek and Norwich Dams based on their assessment and condition. A DSR provides valuable information when determining the future of the dam, making LRIA applications and developing decommissioning plans. Dam Safety Reviews are required as part of the provincial Dam Safety Standards. MNRF requires a completed Dam Safety Review accompany any application under the Lakes and River Improvement Act for dam works including most major structural repairs. The current capital forecast includes Dam Safety Reviews for Lehman Dam. 2025 – 2034 Capital Plan Costs to undertake the necessary repairs and studies for the LPRCA water control structures are forecast as outlined below in Table A. Costs are based on the best available information from the Dam Safety Review studies. Funding through the provincial WECI Program will be sought where possible. LPRCA is in the process of finalizing an Asset Management Plan for its Water Control Structures. BOARD OF DIRECTORS 2025 DRAFT BUDGET 41 Repairs Studies Backus Mill $55,000 $735,000 $125,000 $915,000 Brook $244,000 $244,000 Deer Creek $0 Hay Creek $410,000 $150,000 $587,000 $1,147,000 Lehman $100,000 $150,000 $606,000 $856,000 Norwich $275,000 $275,000 Sutton $100,000 $100,000 Teeterville $65,000 $108,000 $1,380,000 $1,553,000 Vittoria $102,000 $525,000 $200,000 $100,000 $200,000 $1,127,000 Total– General $165,000 $633,000 $150,000 $ 150,000 $369,000 $1,467,000 Total Cost $100,000 $165,000 $512,000 $633,000 $1,785,000 $985,000 $2,037,000 $6,217,000 Structure Year(s) Total202520262027202820292030-2034 $835,000 $1,668,000 $4,750,000Total– Special $100,000 $512,000 $1,635,000 Table A: 2025-2034 Capital Plan BOARD OF DIRECTORS 2025 DRAFT BUDGET 42 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION PROJECT MANAGER 2025 REPAIRS 2025 STUDIES 2026 2027 2028 2029 TOTAL 55,000$ 735,000$ 790,000$ -$ 410,000$ 150,000$ 560,000$ 100,000$ 150,000$ 250,000$ -$ 65,000$ 108,000$ 1,380,000$ 1,553,000$ Vittoria 102,000$ 525,000$ 200,000$ 100,000$ 927,000$ Big Creek Control Gate -$ -$ 100,000$ 100,000$ Waterford Control Gate -$ TOTALS 100,000$ 165,000$ 512,000$ 633,000$ 1,785,000$ 985,000$ 4,180,000$ 2025 REPAIRS 2025 STUDIES 2026 2027 2028 2029 TOTAL 52,500$ 150,000$ 150,000$ 352,500$ SPECIAL LEVY 100,000$ 512,000$ 633,000$ 1,635,000$ 835,000$ 3,715,000$ 82,500$ 82,500$ -$ MOTOR POOL RESERVE -$ -$ 30,000$ 30,000$ TOTALS 100,000$ 165,000$ 512,000$ 633,000$ 1,785,000$ 985,000$ 4,180,000$ Flood Control Structures Saifur Rahman, Manager of Engineering and Infrastructure 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Repairs and studies for various water control structures. In 2024, a Conservation Authority Class Environmental Assessment for Teeterville Dam was approved for WECI funding and is a 2 year funded project of $155,000. A Dam Safety Review was approved for Lehman Dam for a total of $100,000 to be completed in 2025. Sutton Dam has a footbridge on top and requires an engineered design completed for removal of the structure and footbridge. The Flood Control Structures 10-year Capital Summary 2025-2034 is presented in Table A: 2025-2034 Capital Plan Summary. SOURCES OF FINANCING Backus Mill Deer Creek Hay Creek Lehman Norwich Teeterville Sutton Brook PRIOR YEAR CAPITAL LEVY NOTES 1. Teeterville Dam: Conservation Authority Class Environmental Assessment (Class EA) Year 2 of the project to investigate options to repair, modify, abandon or decommission the Dam in consultation with the affected community and applicable government agencies. This was an approved WECI project in 2024 for a total project of $155,000. 2. Lehman Dam Safety Review: The WECI project was approved in 2024 for a Dam Safety Review for a project total of $100,000 to be completed in 2025. 3. Sutton Dam Structure Design and Removal: The dam was decommissioned in 2005 by removing all of the stop logs and the flashboards. The remaining concrete is deteriorating. The engineered design plan for the removal of the structure and implementation plan will restore natural waterflow, improve fish migrations and revitalize habitat. There is a footbridge on top of the structure. MUNICIPAL GENERAL LEVY - Capital UNRESTRICTED RESERVE PROVINCIAL (WECI) USER FEE RESERVE Watershed Services Capital Project Detail Sheets BOARD OF DIRECTORS 2025 DRAFT BUDGET 43 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ 60,000$ 60,000$ -$ -$ -$ -$ TOTALS 60,000$ -$ -$ -$ -$ 60,000$ 2025 2026 2027 2028 2029 TOTAL 30,000$ 30,000$ 30,000$ 30,000$ -$ -$ MOTOR POOL RESERVE -$ -$ -$ TOTALS 60,000$ -$ -$ -$ -$ 60,000$ USER FEE RESERVE PRIOR YEAR CAPITAL LEVY NOTES This project has an application submitted to the Province for 50% funding under the Flood Hazard Identification and Mapping Program (FHIMP). If the application is not successful, this project will proceed and a request would be presented to the Board to use unrestricted reserves to complete the project. UNRESTRICTED RESERVE ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING PROVINCIAL (FHIMP) 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Hydrology Study Upgrade and improve the flood hydrology model. To enable new and updated flood hazard maps to be created for the Planning Department and to provide information to member municipalities to use in planning processes and documents. To provide the Flood Forecasting and Warning team with an updated model to utilize in flood forecasting. Saifur Rahman, Manager of Engineering and BOARD OF DIRECTORS 2025 DRAFT BUDGET 44 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ 70,000$ 50,000$ 120,000$ -$ -$ -$ -$ TOTALS 70,000$ 50,000$ -$ -$ -$ 120,000$ 2025 2026 2027 2028 2029 TOTAL -$ 35,000$ 25,000$ 60,000$ -$ 35,000$ 25,000$ 60,000$ MOTOR POOL RESERVE -$ -$ -$ TOTALS 70,000$ 50,000$ -$ -$ -$ 120,000$ NOTES This project has an application submitted to the Province for 50% funding under the Flood Hazard Identification and Mapping Program (FHIMP). PRIOR YEAR CAPITAL LEVY SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING PROVINCIAL (FHIMP) USER FEE RESERVE UNRESTRICTED RESERVE 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Nanticoke Creek Flood Hazard Mapping Complete 46 kms of engineering quality flood hazard mapping on Nanticoke Creek. The existing mapping is from 1977. For the Planning Department and to inform Haldimand and Norfolk Counties of flood hazards in their jurisdiction. Leigh-Mauthe, Manager of Watershed Services MATERIALS AND SUPPLIES EQUIPMENT OTHER ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS BOARD OF DIRECTORS 2025 DRAFT BUDGET 45 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ 70,000$ 50,000$ 120,000$ -$ -$ -$ -$ TOTALS -$ 70,000$ 50,000$ -$ -$ 120,000$ 2025 2026 2027 2028 2029 TOTAL -$ 35,000$ 25,000$ 60,000$ -$ 35,000$ 25,000$ 60,000$ MOTOR POOL RESERVE -$ -$ TOTALS -$ 70,000$ 50,000$ -$ -$ 120,000$ NOTES This project has an application submitted to the Province for 50% funding under the Flood Hazard Identification and Mapping Program (FHIMP). USER FEE RESERVE UNRESTRICTED RESERVE ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING PROVINCIAL (FHIMP) 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Upper Big Creek Flood and Erosion Hazard Mapping Complete 32 kms of engineering quality flood and erosion hazard mapping on Big Creek. No flood hazard mapping exists for Big Creek above Delhi. For the Planning Department to inform Brant County of flooding and erosion hazards in their jurisdiction. Leigh-Mauthe, Manager of Watershed Services BOARD OF DIRECTORS 2025 DRAFT BUDGET 46 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 25,000$ -$ -$ TOTALS 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 25,000$ 2025 2026 2027 2028 2029 TOTAL 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 25,000$ -$ -$ -$ MOTOR POOL RESERVE -$ -$ TOTALS 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 25,000$ NOTES Gates are built and installed by the workshop staff. USER FEE RESERVE SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE PROVINCIAL 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Property Gates Build and install gates at forest tract entrances. Some of the LPRCA forest tracts are missing gates at the entrances. The placement of gates discourages ATV trespassing and garbage dumping. LPRCA would like to continue installing four gates a year. Judy Maxwell, General Manager MATERIALS AND SUPPLIES EQUIPMENT OTHER ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS Conservation Authority Lands Capital Project Detail Sheets BOARD OF DIRECTORS 2025 DRAFT BUDGET 47 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ 18,000$ 6,000$ 6,000$ 6,000$ 6,000$ 42,000$ -$ -$ TOTALS 18,000$ 6,000$ 6,000$ 6,000$ 6,000$ 42,000$ 2025 2026 2027 2028 2029 TOTAL 18,000$ 6,000$ 6,000$ 6,000$ 6,000$ 42,000$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ -$ TOTALS 18,000$ 6,000$ 6,000$ 6,000$ 6,000$ 42,000$ 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Signage project Signs, posts and hardware for 24 prioritized properties. Signage is required for risk management. Properties include the five campgounds, 12 parkettes and seven forest tracts. All properties will require signage which is expected to be completed over five years. Judy Maxwell, General Manager UNRESTRICTED RESERVE ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING NOTES As a result of a risk management review for insurance purposes, there was a suggestion to add signage with disclaimers and information on LPRCA properties. Staff has identified 24 properties as a priority based on frequency of usage and activities. USER FEE RESERVE BOARD OF DIRECTORS 2025 DRAFT BUDGET 48 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ 10,000$ 10,000$ -$ -$ TOTALS 10,000$ -$ -$ -$ -$ 10,000$ 2025 2026 2027 2028 2029 TOTAL 10,000$ 10,000$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ -$ TOTALS 10,000$ -$ -$ -$ -$ 10,000$ MATERIALS AND SUPPLIES 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Parking Lots and Fencing Upgrades Upgrade the parking lots at six conservation areas. The parking lots at Trout Pond, Hay Creek CA, Brooks CA, Fisher CA and Norwich CA are in need of repair for visitor safety and enjoyment. Judy Maxwell, General Manager ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS USER FEE RESERVE NOTES The work will be completed by the workshop staff. There would be gravel added to the parking lots. Wooden fences would be added to areas to improve the deliniation of the areas. Overgrown trees and shrubs will be removed in the parking lot areas. EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE BOARD OF DIRECTORS 2025 DRAFT BUDGET 49 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ 5,000$ 5,000$ -$ -$ -$ TOTALS 5,000$ -$ -$ -$ -$ 5,000$ 2025 2026 2027 2028 2029 TOTAL 5,000$ 5,000$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ -$ TOTALS 5,000$ -$ -$ -$ -$ 5,000$ ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Barn Demolition Demolish the barn and site restoration located on the Lower Big Creek property. The property was purchased with a barn on-site in 2000. The barn is not used and should be demolished for safety purposes. Site restoration will occur after the barn has been removed. Judy Maxwell, General Manager CONTRACTS NOTES The site restoration will be completed by the workshop and the lands and waters staff. The barn is approximately 40' x 50'. The majority of the property is forested and the goal is to eliminate the grass cutting at the site. USER FEE RESERVE UNRESTRICTED RESERVE ENDOWMENT FUNDING MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital BOARD OF DIRECTORS 2025 DRAFT BUDGET 50 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ TOTALS 25,000$ -$ -$ -$ -$ 25,000$ 2025 2026 2027 2028 2029 TOTAL 25,000$ 25,000$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ -$ TOTALS 25,000$ -$ -$ -$ -$ 25,000$ 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Building Assessments Structural and architechtural review of each building within the Village. Within the Heritage Site at Backus there are many buildings all in different physical conditions. A report is needed to assist in preparing an operations plan for the future. Judy Maxwell, General Manager UNRESTRICTED RESERVE ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING NOTES USER FEE RESERVE BOARD OF DIRECTORS 2025 DRAFT BUDGET 51 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ 64,000$ 64,000$ -$ -$ -$ TOTALS 64,000$ -$ -$ -$ -$ 64,000$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ 64,000$ 64,000$ -$ MOTOR POOL RESERVE -$ -$ TOTALS 64,000$ -$ -$ -$ -$ 64,000$ ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Conservation Education Centre Exterior Updates Replace the back porch and deck, and the eavestrough, downspout and fascia on the Backus Education Centre. To continue the upgrades on the Education Centre exterior. The back porch/deck structure was installed a number of years ago and is starting to deteriorate. The eavestrough, downspout and fascia need to be removed and replaced on the porch and the entire building. Judy Maxwell, General Manager CONTRACTS NOTES New concrete sonotube foundations and pressure treated deck framing will be installed. The new porch and deck will be constructed with composite deck boards. Metal fascia flashing, eavestroughs and downspouts to be installed. USER FEE RESERVE UNRESTRICTED RESERVE ENDOWMENT FUNDING MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital Backus Heritage and Education Services Capital Project Detail Sheets BOARD OF DIRECTORS 2025 DRAFT BUDGET 52 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ 19,000$ 19,000$ 31,755$ 31,755$ -$ -$ TOTALS 50,755$ -$ -$ -$ -$ 50,755$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE -$ 50,755$ 50,755$ TOTALS 50,755$ -$ -$ -$ -$ 50,755$ NOTES The area will be reconfigured to gain eight additional seasonal camping sites. EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE IN-YEAR SURPLUS MATERIALS AND SUPPLIES 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Haldimand CA South Side Hydro Upgrades Update the hydro, water and septic infrastructure to sites 1-11 and 51-60 on the south side. Add eight sites to the current 60. The sites septic lines, water lines, and hydro boxes need to be upgraded. The pavilion needs to be removed due to erosion and safety concerns. Once the hydro panel box located at the pavilion is relocated within the south section and upgraded from a 100amp service to a 200amp service, the pavilion can be removed. Eight additional sites will be gained bringing the total to 68 in the south section. Judy Maxwell, General Manager ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS Conservation Parks Management Services Capital Project Sheets BOARD OF DIRECTORS 2025 DRAFT BUDGET 53 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ 3,000$ 3,000$ 3,000$ 3,000$ 46,109$ 46,109$ -$ TOTALS 52,109$ -$ -$ -$ -$ 52,109$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE 52,109$ 52,109$ -$ TOTALS 52,109$ -$ -$ -$ -$ 52,109$ 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Waterford CA Playground Equipment Install a full-structure playground. There is currently no playground equipment at Waterford CA. To further enhance the campground and the camping experience for families. Judy Maxwell, General Manager UNRESTRICTED RESERVE ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING NOTES The full-structure playground includes a swingset, three slides, three climbing structures, and platforms. It would be professionally installed on-site. IN-YEAR SURPLUS BOARD OF DIRECTORS 2025 DRAFT BUDGET 54 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ -$ 53,000$ 53,000$ 53,000$ 53,000$ 53,000$ 265,000$ -$ TOTALS 53,000$ 53,000$ 53,000$ 53,000$ 53,000$ 265,000$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE -$ 53,000$ 53,000$ 53,000$ 53,000$ 53,000$ 265,000$ TOTALS 53,000$ 53,000$ 53,000$ 53,000$ 53,000$ 265,000$ NOTES IN-YEAR SURPLUS SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Vehicle Replacement Purchase one new 1/2 ton 4x4 pickup truck. To upgrade and maintain the vehicle fleet. Replacing a 2009 GMC Sierra with 166,848 km. Judy Maxwell, General Manager MATERIALS AND SUPPLIES EQUIPMENT OTHER ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS Maintenance Operation Services Capital Project Sheets BOARD OF DIRECTORS 2025 DRAFT BUDGET 55 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ -$ 62,000$ 62,000$ -$ TOTALS 62,000$ -$ -$ -$ -$ 62,000$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE -$ 62,000$ 62,000$ TOTALS 62,000$ -$ -$ -$ -$ 62,000$ NOTES IN-YEAR SURPLUS UNRESTRICTED RESERVE ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS MATERIALS AND SUPPLIES EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Vehicle Replacement Purchase one new 3/4 ton 4x4 pickup truck. To upgrade and maintain the vehicle fleet. Replacing a 2010 Chev Silverado with 146,045 km. Judy Maxwell, General Manager BOARD OF DIRECTORS 2025 DRAFT BUDGET 56 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ -$ 19,000$ 19,000$ 19,000$ 19,000$ 19,000$ 95,000$ -$ TOTALS 19,000$ 19,000$ 19,000$ 19,000$ 19,000$ 95,000$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE -$ 19,000$ 19,000$ 19,000$ 19,000$ 19,000$ 95,000$ TOTALS 19,000$ -$ -$ -$ -$ 95,000$ NOTES IN-YEAR SURPLUS SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Equipment Replacement The new mower will replace a 2005 Toro. The fleet of lawnmowers are utilized to best match the need at the various locations at LPRCA. Judy Maxwell, General Manager Purchase of one new diesel zero-turn riding lawn mower. MATERIALS AND SUPPLIES EQUIPMENT OTHER ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS BOARD OF DIRECTORS 2025 DRAFT BUDGET 57 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ -$ 38,000$ 55,000$ 93,000$ -$ TOTALS 38,000$ -$ -$ -$ 55,000$ 93,000$ 2025 2026 2027 2028 2029 TOTAL -$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE -$ 38,000$ 55,000$ 93,000$ TOTALS 38,000$ -$ -$ -$ 55,000$ 93,000$ IN-YEAR SURPLUS NOTES The current tractor is a 29 HP New Holland and the replacement will be between a 39 HP to 40 HP tractor. EQUIPMENT OTHER SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE MATERIALS AND SUPPLIES 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Equipment Purchase The tractor at Waterford North CA (WNCA) needs to be upgraded.The old tractor will then be deployed to Deer Creek CA (DCCA) which will benefit from having a small tractor on site to manage road washouts to the boat ramp and other maintenance. The current tractor at WNCA needs to be replaced with a larger model. Judy Maxwell, General Manager ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS Purchase of one new 4WD 40 HP diesel tractor with front loader bucket. BOARD OF DIRECTORS 2025 DRAFT BUDGET 58 PROJECT NUMBER (use GL account #) PROJECT NAME PROJECT DESCRIPTION NEED FOR PROJECT PROJECT MANAGER 2025 2026 2027 2028 2029 TOTAL -$ -$ -$ -$ -$ 12,000$ 12,000$ 12,000$ 12,000$ 12,000$ 60,000$ -$ TOTALS 12,000$ 12,000$ 12,000$ 12,000$ 12,000$ 60,000$ 2025 2026 2027 2028 2029 TOTAL 12,000$ 12,000$ 12,000$ 12,000$ 12,000$ 60,000$ PROVINCIAL -$ -$ -$ MOTOR POOL RESERVE -$ USER FEE RESERVE -$ -$ TOTALS 12,000$ 12,000$ 12,000$ 12,000$ 12,000$ 60,000$ NOTES IN-YEAR SURPLUS SOURCES OF FINANCING MUNICIPAL GENERAL LEVY - Capital ENDOWMENT FUNDING UNRESTRICTED RESERVE 2025-2029 CAPITAL BUDGET FOR LPRCA CAPITAL PROJECT DETAIL SHEET Computer Upgrades Five laptop replacements plus accessories and various components. To upgrade and maintain computer systems. Five laptops along with various accessories will be purchased and deployed where needed. Judy Maxwell, General Manager MATERIALS AND SUPPLIES EQUIPMENT OTHER ESTIMATED COSTS LAND ACQUISITION BUILDING CONSTRUCTION CONSULTANTS CONTRACTS Corporate Services Capital Project Detail Sheets BOARD OF DIRECTORS 2025 DRAFT BUDGET 59 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest WATSON LANDS CA 541-010-29300-0000 179.96 TT 179.96 463,009 WATSON LANDS CA 541-010-38600-0000 94.02 TT 94.02 321,000 WATSON LANDS CA 541-010-38610-0000 0.77 CL 0.77 7,700 WATSON LANDS CA 541-020-10550-0000 30.2 TT 30.2 122,000 WATSON LANDS CA 541-050-01920-0000 1.49 CL 1.49 11,400 PUBLIC TRUSTEE (GIBEL)541-020-01000-0000 65 TT 65 109,000 ABBOTT & TOWNSEND 541-020-66100-0000 95 TT 95 323,000 VERMEERSCH TRACT 541-050-03510-0000 10 TT 10 32,000 PARROTT 541-060-00100-0000 100.04 TT 100.04 331,000 RINGLAND 541-060-04900-0000 100 TT 100 132,000 MCCONKEY-MIDDLETON WETLANDS 541-060-06300-0000 137.43 TT 137.43 373,000 MIDDLETON WETLANDS 541-060-06310-0000 2.16 CL 2.02 30,000 not on MPAC statement RT 0.14 2,000 LEE/ANDERSON/BECKER 541-060-09900-0000 200.1 TT 200.1 496,000 PARSONS 541-060-18000-0000 215.52 TT 215.52 522,000 CROTON CA 541-070-14320-0000 16 CL 16 108,000 DEVOS 542-020-21410-0000 94.15 TT 94.15 305,000 NEMETH 542-030-05000-0000 100 TT 100 324,000 DEER CREEK FOREST 542-030-10700-0000 252.04 TT 190.56 176,300 DEER CREEK CA RT 59.13 56,700 CL 2.35 JACKSON 542-030-15200-0000 100 TT 100 324,000 HEPBURN/DEWANNAMACKER 542-030-18000-0000 101.44 TT 72.97 236,400 CL 28.47 93,600 CARR 542-040-24500-0000 50 TT 36.38 118,800 RT 0.31 66,200 CL 13.31 LOWER BIG CREEK/TWIN GULLIES 542-040-20000-0000 CL 1.55 7,400 89.89 TT 88.34 285,600 TWIN GULLIES 542-040-12100-0000 47.81 TT 47.81 122,000 WILSON 543-010-11700-0000 200 CL 200 198,000 MOULTON/TOWNSEND 543-010-14700-0000 46.3 CL 46.3 276,000 FERRIS/ARMSTRONG/COPPENS 543-010-18200-0000 385.33 CL 385.33 321,000 ROWAN MILLS CA 543-010-23300-0000 108.89 TT 108.89 138,000 HODGES 543-020-01800-0000 50 TT 50 162,000 A.BECKER C.A. FOREST 543-020-19200-0000 13 TT 13 53,000 BACKUS CA / MUSEUM 543-020-37500-0000 430.33 RT 73.5 227,200 BACKUS FOREST/DUMP TT 324.83 264,800 FRONT FIELD-ARMSTRONG RENTAL FT 32 142,500 LB SANCTUARY/CRIDLAND 543-030-14910-0000 90.84 FT 90.84 131,000 VIERAITIS LAND RENTAL LB-BOYD/VIERAITIS LAND RENTAL 543-030-19410-0000 70.18 FT 9.28 217,700 TT 60.9 44,300 LB MARSH 543-030-19500-0000 545.58 RT 0.8 1,100 CL 544.78 795,900 LB-WALKER/VIERAITIS LAND RENTAL 543-030-19600-0000 39.26 FT 39.26 186,000 LB-ROBINSON 543-050-00200-0000 55.8 RT 50.86 93,900 RT 4.94 24,700 TRAVIS/DESILVER 545-010-18800-0000 25.04 TT 25.04 81,000 ALLAN 545-020-01900-0000 50 TT 50 162,000 FLOYD/HARRIS 545-020-02900-0000 150 TT 95.95 264,800 LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 NORFOLK ROLL NUMBER 33-10 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 Schedule of Land Holdings 2024 BOARD OF DIRECTORS 2025 DRAFT BUDGET 60 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 CL 54.05 149,200 BURWELL 545-020-03500-0000 100 CL 35.76 118,500 TT 64.24 207,500 FLOYD/HARRIS 545-020-12100-0000 200 TT 200 496,000 GESQUIERE 545-030-04400-0000 62.02 TT 62.02 200,000 RONEY 545-030-07500-0000 80 TT 80 259,000 HARVEY 545-030-11000-0000 99.5 TT 45.04 145,900 CL 54.46 180,100 LONG 545-030-11500-0000 100 TT 100 245,000 TULPIN 543-020-36200-0000 6.08 RT 6.08 51,000 NEUFELD 543-010-23702-0000 45.19 TT 45.19 146,000 WALSINGHAM FLATS C.A.-HUYGE 543-010-02210-0000 69.07 TT 61 197,300 CL 8.07 32,700 WALSINGHAM FLATS C.A.-HUYGE 543-010-02220-0000 9.42 RT 9.42 84,900 CL 1,100 SUBTOTAL:5,115 5,115 11,798,209 LITTLE LAKE CA 491-003-53000-0000 183.11 RT 9.37 34,300 LITTLE LAKE WETLAND CL 82.43 179,900 TT 91.31 198,800 GREATHEAD 491-006-13000-0000 125 TT 125 325,000 PERSALL 491-006-14000-0000 22 TT 22 22,500 TARCZA 491-006-42000-0000 100.33 TT 100.33 293,000 VANESSA CA 491-010-04000-0000 26 TT 26 27,500 TEETERVILLE CA 36.6 CL 36.6 179,100 McINTOSH 491-011-16500-0000 22.32 TT 22.32 90,000 LIVSEY 20 TT 20 75,000 WINTEMUTE/COLLVER 60 TT 60 241,000 RYDER 491-020-09500-0000 45.5 TT 45.5 183,000 MADDEFORD 491-022-34000-0000 28.21 TT 28.21 72,000 LANDON 491-022-81000-0000 50 TT 50 38,500 MCKNIGHT 491-023-35000-0000 16.5 TT 16.5 17,600 EARL/DANYLVICH/HANSON 491-002-39150-0000 159.89 CL 76.53 197,200 493-010-48600-0000 TT 83.36 214,800 LANDON 493-020-17400-0000 50 TT 50 38,500 CA SMITH 50 TT 50 101,000 KING/SWICK 493-030-22300-0000 200 TT 200 473,000 HAMMOND 50 TT 50 162,000 SOWDEN 55 TT 55 178,000 VITTORIA CA BRAMHILL 493-040-20500-0000 20.12 CL 19.64 146,500 493-050-03100-0000 RT 0.48 3,500 VANLONDERSELE/ Janssen (old)493-050-03300-0000 25.56 TT 25.56 82,000 VITTORIA CA 493-050-11800-0000 34 RT 13.26 8,200 493-060-32900-0000 CL 20.74 12,800 LIPSETT/PENNER 137.85 CL 32.93 90,300 493-030-11410-0000 TT 104.92 287,700 BAKER 25 CL 9.89 81,100 493-060-33800-0000 TT 15.11 48,900 MACKAY/KYTE/LAFORGE 134 CL 79.08 219,400 NORFOLK FORMER TOWNSHIP OF DELHI ROLL NUMBER 33-10 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 BOARD OF DIRECTORS 2025 DRAFT BUDGET 61 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 TT 54.92 152,600 MASON/BUCHNER 493-060-33900-0000 50 TT 50 35,000 FISHER CA 131.75 TT 131.75 118,000 CORNELL 17.32 CL 17.32 66,000 493-070-03600-0000 188 TT 188 225,000 LEHMAN DAM CA 30.87 RT 30.87 39,000 CROTON 22 CL 21.65 90,600 493-070-03700-0000 RT 0.35 1,400 SIDNEY BACK C.A. 72.17 TT 72.17 277,000 SIDNEY BACK 19.48 TT 19.48 78,000 DE CLOET 493-070-04300-0000 76.26 TT 76.26 62,000 CASSELTON 14 TT 14 45,000 GAGE PROPERTY 50 TT 50 202,000 BLOMMAERT TRACT 493-070-05900-0000 37.86 TT 37.86 122,000 SUBTOTAL:2,387 2,387 5,835,700 SUTTON CA 401-001-08500-0000 19.94 CL 18.12 260800 RT 1.82 26200 SUTTON CA/CANADIAN CANNERS 401-001-27000-0000 1.2 RT 0.39 14200 CL 0.81 29300 BROOK CA 401-015-35600-0000 30.04 TT 22.51 19500 CL 7.53 6500 SUBTOTAL:51 51 356,500 NORFOLK TOWN OF SIMCOE ROLL NUMBER 33-10 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 BOARD OF DIRECTORS 2025 DRAFT BUDGET 62 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 POW WETLAND 336-030-61800-0000 47.3 RT 0.79 1,900 CL 46.51 115,100 WAT. CA FOREST 336-050-02500-0000 294.21 TT 50 73,200 CAMP TRILLIUM RT 198.5 4,363,000 WATERFORD C.A.RT 0 ** 5 acres Waterford Trout Pond (included in C.Trillium)CL 45.74 79,800 WORKSHOP 336-050-47300-0000 77 RT 8 6,700 WORKSHOP FOREST TT 69 58,300 BLACK CREEK CA FOREST 337-040-14600-0000 21 TT 21 16,200 SOWDEN FOREST 337-060-00510-0000 15 TT 15 57,000 HAY CR FOREST 337-060-01500-0000 98.5 TT 97.5 134,700 HAY CREEK CA RT 1 1,300 DEWAL/BLACK CREEK 337-040-18250-0000 2 RT 2 12,400 VERN RYERSE MEMORIAL CA 337-060-07710-0000 2.34 RT 2.34 35,500 VERN RYERSE MEMORIAL CA 337-060-07800-0000 0.54 RT 0.54 7,700 - severance apportionment 2005 NORFOLK CA 337-060-05200-0000 45.26 RT 45.26 334,000 SUBTOTAL:603 603 5,296,800 TOTAL ACRES NORFOLK FT 171 CL 1,910 RT 520.15 TT 5,554 TOTAL NORFOLK 8,156 REALTY ASSESSMENT 2023 NORFOLK FORMER CITY OF NANTICOKE ROLL NUMBER 33-10 TOTAL ACRES DESC. CODE ACRES BREAKDOWN BOARD OF DIRECTORS 2025 DRAFT BUDGET 63 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 BRANT ROLL NUMBER 29-20 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 FARKASH 29-20-011-040-29900 102 TT 102 163,000 MISNER 29-20-011-010-36600 50 TT 50 202,000 ROSWELL/BROWN/HARLEY TRACT 29-20-011- 040-26900 80 TT 80 137,000 DROZD/CHERNISHENKO 29-20-011-010-37200 100 TT 100 193,000 DAWES/CHAMBERS/TONTSCH 29-20-011-040-21200 75 TT 75 127,000 PHIPPS 29-20-011-040-16600 8 RT 8 44,500 DEAN 29-20-011-010-54000 202.51 TT 202.51 519,000 DAWES 29-20-011-040-14100 40 TT 40 60,000 DAWES/NORRIS 29-20-011-010-57000 10.16 RT 10.16 99,000 MOORE/FORCE 29-20-011-010-57200 50 CL 50 187,000 ARMSTRONG 29-20-011-010-59500 5.16 CL 5.16 80,000 DAWES/LOCK/SAVAGE 29-20-011-010-60900 303.7 CL 292.07 244,300 RT 11.63 9,700 POOLE/DURHAM 29-20-011-010-65400 25.11 RT 3.72 22,400 CL 21.39 128,600 MOORE 29-20-011-010-64800 165 TT 165 184,000 CALEY 29-20-011-010-63600 263 TT 263 234,000 MAWHINNEY 29-20-011-010-65700 15 TT 15 60,000 HARLEY/ROSWELL/BROWN 29-20-011-040-26299 7.16 RT 7.16 105,000 TOTAL 1,502 1,502 2,799,500 TOTAL ACRES BRANT CL 369 -10.75 RT 41 -10.57 TT 1,093 TOTAL BRANT 1,502 BOARD OF DIRECTORS 2025 DRAFT BUDGET 64 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 NORWICH ROLL NUMBER 32-02 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 ARTHUR 3202-010-020-14500-0000 25 TT 25 24,500 HUGHES 3202-010-040-19500-0000 319.46 TT 319.46 333,000 OATMAN CA FOREST 3202-010-050-06100-0000 40 TT 40 34,500 ROCKS MILL FOREST 3202-010-050-11100-0000 77.94 TT 77.94 82,000 ROCKS MILL 3202-010-050-11400-0000 5.35 RT 5.35 20,000 NORWICH CA 3202-020-020-00900-0000 31.85 RT 31.85 40,000 NORWICH CA 3202-020-020-19406-0000 8.58 RT 8.58 10,200 NORWICH CA 3202-030-010-24500-0000 71 RT 35.87 34,700 CL 35.13 25,800 SACKRIDER 3202-030-030-02400-0000 50 TT 50 63,000 SMITH 3202-030-030-02800-0000 43 TT 43 123,000 HOPKINS 3202-030-040-11300-0000 81.52 TT 13.4 14,500 CL 68.12 100 TOTAL:754 754 805,300 TOTAL ACRES NORWICH CL 103 RT 82 TT 569 TOTAL NORWICH 754 TILLSONBURG ROLL NUMBER 32-04 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 TILLSONBURG CA 32-04-020-020-44200-0000 15.62 RT 15.62 18,000 FARKAS 32-04-030-030-22100-0000 1.49 RT 1.49 3,500 TOTAL:17 17 21,500 TOTAL ACRES TILLSONBURG RT 17 TOTAL TILLSONBURG 17 BOARD OF DIRECTORS 2025 DRAFT BUDGET 65 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 BAYHAM ROLL NUMBER 34-01 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 PT. BURWELL CA 34-01-000-001-01500-0000 0 RT 10.82 0 VIENNA CA 34-01-000-002-01000-0000 10.82 TT 0.16 15,900 BAKER 34-01-004-001-22900-0000 0.16 RT 0.61 60,000 BARTLETT 34-01-004-001-23900-0000 0.61 RT 2,000 RUGENUIS/CARSON LN 34-01-000-006-17250-0000 23.18 TT 23.18 50,000 BEATTIE 34-01-000-003-09120-0000 18.1 TT 18.1 41,500 TOTAL: 53 53 169,400 TOTAL ACRES BAYHAM RT 11 TT 41 TOTAL BAYHAM 53 SW OXFORD ROLL NUMBER 32-11 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 DEREHAM WETLAND-FULLER 32-11-010-040-03502-0000 93.42 TT 93.42 89,000 DEREHAM WETLAND-BUTLER 32-11-010-040-03900-0000 25.24 CL 23.93 31,800 RT 1.31 1,700 DEREHAM WETLAND-JEFFERY 32-11-010-040-04200-0000 42.31 CL 41.24 49,700 RT 1.07 1,300 DEREHAM WETLAND-STAFFORD 32-11-010-040-04400-0000 25 RT 1.01 1,300 CL 23.99 32,200 DEREHAM WETLAND-LEE 32-11-010-040-04500-0000 19.13 RT 1.84 2,400 CL 17.29 22,600 DEREHAM WETLAND-ATKINSON 32-11-010-040-04600-0000 37.61 TT 13.75 18,200 CL 23.86 31,300 DEREHAM WETLAND-HAWKINS 32-11-010-050-02300-0000 50 TT 50 44,500 HUGHES 32-11-010-050-08400-0000 87.75 TT 87.75 103,000 DEREHAM WETLANDS-PATON 32-11-010-040-04300-0000 10.1 FT 1.63 5,000 CL 8.47 26,500 DEREHAM WETLANDS-PATON 32-11-010-040-04401-0000 19.17 FT 10.3 51,400 CL 8.87 26,600 TOTAL:410 410 538,500 TOTAL ACRES SW OXFORD FT 12 CL 148 RT 5 TT 245 TOTAL SW OXFORD 410 BOARD OF DIRECTORS 2025 DRAFT BUDGET 66 *Legend FT Farmland CL Conservation Lands RT Residential/Recreational TT Managed Forest LONG POINT REGION CONSERVATION AUTHORITY Schedule of Land Holdings 2024 HALDIMAND ROLL NUMBER 28-10 TOTAL ACRES DESC. CODE ACRES BREAKDOWN REALTY ASSESSMENT 2023 HALDIMAND NC 332-002-09410-0000 121.12 RT 36.4 229,000 TT 78.57 184,700 CL 6.15 20,300 HALDIMAND SOUTH 15.32 RT 15.32 120,000 JAQUES 332-002-09420-0000 40.77 TT 40.77 95,000 RT TOTAL:177 177 649,000 TOTAL ACRES HALDIMAND CL 6 RT 52 TT 119 TOTAL HALDIMAND 177 LPRCA LAND HOLDINGS SUMMARY Tax Class Acres Description FT 183 Farmland CL 2,536 Conservation Lands RT 728 Residential / Recreational TT 7,621 Managed Forest TOTAL 11,068 BOARD OF DIRECTORS 2025 DRAFT BUDGET 67 Application Type 2024 Fees Proposed 2025 Fees % Change Preconsultation Fee Review, comment, or participation in preconsultation process $ 300 $ 315 5% Subdivision and Vacant Land Condominium $1,380 + $100/lot (Total Maximum $15,000.00 +HST) $1,450 + $105/lot (Total Maximum $15,000.00 +HST) 5% To draft plan approval including associated OPA and ZBA $ 455 $ 475 4% Red-line revision (applicant initiated) $ 720 $ 755 5% Technical plans and reports (SWM with grading & sediment $ 225 $ 235 4% Clearance letter (each phase) Zoning By-Law Amendment Minor $ 455 $ 475 4% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Combined Official Plan/Zoning By-Law Amendment Minor $ 720 $ 755 5% Accompanied by 1 technical report $ 1,430 $ 1,500 5% Accompanied by 2 technical reports $ 2,060 $ 2,160 5% Consent (severance) Minor $ 455 $ 475 4% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Variance Minor $ 455 $ 477 5% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Site Plan Control Minor $ 455 $ 475 4% Accompanied by 1 technical report $ 720 $ 755 5% Accompanied by 2 technical reports $ 1,430 $ 1,500 5% Complex Application (incl. OPA/ZBL/Site Plan) for golf courses, trailer parks, campgrounds and lifestyle communities. $ 2,060 $ 2,160 5% General Notes for All Application Fees: 8. Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. Planning Act Review Fees 6. The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission shall are subject to a resubmission fee of 20% of the original application up to a maximum of $525. 1.It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of all applications and the preparation of detailed technical reports(s). 2.This fee schedule is effective as of January 1, 2024 and LPRCA reserves the right to revise this fee schedule at any time without notice to adequately cover the costs to provide the service. 3.All applicable taxes are extra. 4.Applications that fall under one or more categories will be charged at the highest rate. 5.Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary 7.Fees must be paid at the time the application is submitted. Appendix A: Fee Schedule BOARD OF DIRECTORS 2025 DRAFT BUDGET 68 Application Type 2024 Fees Proposed 2025 Fees % Change Very minor development Development with very low risk of impact on natural hazards or natural features. Examples: Non-habitable accessory structures less than 23 m2 (247 ft2) , e.g. decks, fences, above-ground pools, barns, sheds Fill placement removal and/or grading (landscaping, driveway top-dressing) Off-line pond maintenance $ 200 $ 210 5% Minor development, interference and alteration Development/work with low risk of impact on natural hazards or natural features. No technical reports are required. Examples: Raising building or additions not requiring engineered drawings Repairs/renovations to existing building Non-habitable accessory structures less than 100 m2 (1076ft2) Septic system Fill placement, removal/or grading (not requiring engineered plans) Minor development (as listed above) more than 30 metres from a wetlands New or replacement residential structures more than 30 metres from a wetland Minor utilities (directional bore) New offline ponds (grading plan required) Docks, boathouses Routine/maintenance dredging Minor repairs to existing shoreline structures Maintenance, repair or replacement of access crossings Other applications not deemed by staff to be “Major” in nature $ 405 $ 425 5% Major development, interference and alteration Development/work with moderate risk of impact on natural hazards or natural features. Detailed report and/or plans are required. Examples: Raising building or additions requiring engineered plans Non-habitable accessory structures greater than 100 m2 (1076ft2) New or replacement structures in a natural hazard area Fill placement, removal and/or grading (requiring engineered plans) Development (including minor development as listed above) less than 30 metres from a wetland Major development greater than 30 m from a wetland New offline pond with overflow or channel connection Maintenance/repairs to existing shoreline structures Water crossing, bridge repair Stormwater management outlet structure Other applications deemed by staff to be “Major” in nature $ 695 $ 730 5% Ontario Regulation 41/24 Permit Fees BOARD OF DIRECTORS 2025 DRAFT BUDGET 69 Application Type 2024 Fees Proposed 2025 Fees % Change Complex development, interference and alteration Development/work with a high risk and/or potential impact to natural hazards or natural features. One or more studies are required, e.g. an environmental impact study, hydraulic analysis, storm water management report or slope stability study. Examples: Large fill placement, removal, grading (greater than 1000 m3) Golf courses New watercourse bank stabilization New Lake Erie shoreline protection structure Bridge replacement Channel realignment $ 1,380 $ 1,450 5% General On Site Technical Advice Fee (Will be applied to permit application if submitted within 12 months from inspection)$ 248.60 HST included $ 260.00 HST included 5% Wetland Boundary Delineation (Review of MNRF Wetland boundary in the field by LPRCA ecologist, on property owner request) $ 360.00 HST included $ 375.00 HST included 4% Title Clearance (solicitor, realtor, other requests for detailed property information) $ 248.60 HST included $ 260.00 HST included 5% Violations/Application where work has proceeded without authorization 2 x Fee 2 x Fee Permit Revisions (Must be minor in nature and permit must still be valid.) $ 95 $ 100 5% Minister's Zoning Order (MZO) (Permit associated with a Minister's Zoning Order) Cost recovery Cost recovery 6. Where a Section 28 permit approval is required in addition to a Planning Act application for the same activity, the Section 28 permit fee will be discounted 50%. 8. Costs associated with permits (including any conditions) issued under a Minister's Zoning Order shall be paid by the applicant, this includes but is not limited to staff time, any legal review, board expenses, etc. Ontario Regulation 41/24 Permit Fees 1. It is strongly recommended that proponents pre-consult with LPRCA and, if necessary the municipality, prior to the submission of an application and the preparation of detailed plans and technical report(s). 2. Fees must be paid at the time the permit application is submitted. Fees may be paid by debit, cash or cheque (made out to the Long Point Region Conservation Authority) over the phone by credit card or at the LPRCA administration office 3. In the event that the application is placed in a higher fee category, the difference in fee must be paid prior to review. If the application is placed in a lower category, LPRCA will reimburse the applicant accordingly. 4. Fees are assessed based on the extent of review required. LPRCA reserves the right to levy supplementary fees should the review require a substantially greater level of effort than covered by the standard categories above; this supplementary fee includes the peer review of any relevant documents or information. 5. The fees for technical review include one comprehensive review, and one review of the resubmission. Second and each additional resubmission shall are subject to a resubmission fee of 20% of the original application up to a maximum of $525. General Notes for all Application Fees 7. Where a permit has been submitted for an activity across multiple properties and applicants working together, the fee for each property shall be calculated as 50% of the permit fee. For example, the fee for a new shoreline protection structure constructed across two properties is $725 each. BOARD OF DIRECTORS 2025 DRAFT BUDGET 70 2020 HST included 2021 HST included 2022 HST included 2023 HST included Draft 2024 HST included Draft 2025 HST included Draft increase % DAY USE FEES Walk-in (under 12 free) $6.00 $6.00 $6.00 $6.00 $6.00 $7.00 16.67% Vehicle $14.00 $15.00 $15.00 $15.00 $15.00 $16.00 6.67% Motorcycle $9.00 $9.00 $9.00 $9.00 $9.00 $10.00 11.11% Season Vehicle Day Pass $85.00 $95.00 $95.00 $100.00 $100.00 $110.00 10.00% Season Vehicle Pass Replacement $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 0.00% Mini Bus $55.00 $55.00 $55.00 $55.00 $55.00 $55.00 0.00% Bus $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 0.00% Operator Permit Fee - Annual $350.00 $350.00 $375.00 $375.00 $375.00 0.00% Operator Customer Fee - per person $4.00 $4.00 $4.00 $4.00 $4.00 0.00% Picnic Site $32.00 NEW CAMPING FEES Per Night Unserviced*$38.00 $38.00 $38.00 $40.00 $41.00 $42.00 2.44% With Hydro & Water 15 amp* $50.00 $50.00 $50.00 $53.00 $55.00 $57.00 3.64% With Hydro & Water 30 amp* $59.00 $59.00 $59.00 $60.00 $63.00 $65.00 3.17% With Hydro, Water & Sewer 15 amp* $61.00 $61.00 $61.00 $64.00 $66.00 $69.00 4.55% With Hydro, Water & Sewer 30 amp* $70.00 $70.00 $70.00 $70.00 $73.00 $76.00 4.11% *20% discount for overnight camping for seniors & the disabled. Must show senior or disability permit. Cabin Rental Per Night Cabin 900 A (Backus only)$60.00 $60.00 $60.00 $65.00 $70.00 $73.00 4.29% Cabin 901 D (Backus only)$105.00 $105.00 $105.00 $110.00 $115.00 $120.00 4.35% Per Week Unserviced $225.00 $225.00 $225.00 $240.00 $246.00 $252.00 2.44% With Hydro & Water 15 amp $305.00 $305.00 $305.00 $318.00 $330.00 $342.00 3.64% With Hydro & Water 30 amp $350.00 $350.00 $350.00 $360.00 $378.00 $390.00 3.17% With Hydro, Water & Sewer 15 amp $368.00 $368.00 $368.00 $384.00 $396.00 $414.00 4.55% With Hydro, Water & Sewer 30 amp $415.00 $415.00 $415.00 $420.00 $438.00 $456.00 4.11% Cabin Rental Per Week Cabin 900 A (Backus only)$360.00 $360.00 $360.00 $360.00 $385.00 $400.00 3.90% Cabin 901 D (Backus only)$630.00 $630.00 $630.00 $630.00 $635.00 $660.00 3.94% Per Month Unserviced $675.00 $675.00 $675.00 $720.00 $738.00 $756.00 2.44% With Hydro & Water 15 amp $915.00 $915.00 $915.00 $954.00 $990.00 $1,026.00 3.64% With Hydro & Water 30 amp $1,050.00 $1,050.00 $1,050.00 $1,080.00 $1,134.00 $1,170.00 3.17% With Hydro, Water & Sewer 15 amp $1,100.00 $1,100.00 $1,100.00 $1,152.00 $1,188.00 $1,242.00 4.55% With Hydro, Water & Sewer 30 amp $1,240.00 $1,240.00 $1,240.00 $1,260.00 $1,314.00 $1,368.00 4.11% Per Season Unserviced $1,685.00 $1,770.00 N/A N/A N/A N/A With Hydro & Water 15 amp $2,400.00 $2,520.00 $2,570.00 $2,623.50 $2,722.50 $2,821.50 3.64% With Hydro & Water 30 amp $2,650.00 $2,785.00 $2,840.00 $2,970.00 $3,118.50 $3,217.50 3.17% With Hydro, Water & Sewer 15 amp $2,900.00 $3,045.00 $3,105.00 $3,168.00 $3,267.00 $3,415.50 4.55% With Hydro, Water & Sewer 30 amp $3,125.00 $3,285.00 $3,350.00 $3,465.00 $3,613.50 $3,762.00 4.11% Premium & 30 amp $3,200.00 $3,360.00 $3,430.00 $3,565.00 $3,740.00 $3,925.00 4.95% 2nd Season Vehicle Day Pass $50.00 $55.00 $55.00 $60.00 $60.00 $60.00 0.00% Exterior Fridge (Seasonal)$275.00 $300.00 $300.00 $325.00 $335.00 $335.00 0.00% Seasonal Camper Late Payment Fee $75.00 $75.00 0.00% CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfok and Waterford North BOARD OF DIRECTORS 2025 DRAFT BUDGET 71 2020 HST included 2021 HST included 2022 HST included 2023 HST included Draft 2024 HST included Draft 2025 HST included Draft increase % Group Camping Group Camping Tents Only Group Camping (per night) $55.00 $55.00 $55.00 $60.00 $60.00 $65.00 8.33% Group Camping (per person/night) $6.00 $6.00 $6.00 $7.00 $7.00 $8.00 14.29% Portable Toilet Rental $205.00 NEW OTHER FEES Reservation Fee - online $12.00 $13.00 $13.00 $14.00 $15.00 $15.00 0.00% Reservation Fee - by phone $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 0.00% Cancellation/Change Fee $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 0.00% 2nd Vehicle Parking $11.00 $12.00 $12.00 $13.00 $13.00 $13.00 0.00% Pavilion $75.00 $75.00 $75.00 $75.00 $75.00 $75.00 0.00% Wood $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 0.00% Kindling $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 0.00% Ice $4.00 $4.00 $4.00 $4.00 $4.00 $4.00 0.00% Picnic Tables (per table per day) $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 0.00% Bait / Worms $3.50 $3.50 $3.50 $3.50 $3.50 $4.00 14.29% Vendor permit $55.00 $60.00 $60.00 $60.00 $60.00 $60.00 0.00% Canoe/Kayak Rental - per hour $15.00 $15.00 $15.00 $15.00 $15.00 $20.00 33.33% - per 1/2 day (4 hours)$50.00 $50.00 $50.00 $50.00 $50.00 $60.00 20.00% Boat/Trailer Storage - off site $375.00 $375.00 $375.00 $375.00 $375.00 $375.00 0.00% Winter Trailer Storage/camp site $215.00 $225.00 $225.00 $225.00 $225.00 $250.00 11.11% Winter Storage Late Fee (per day)$10.00 $10.00 $10.00 $10.00 $10.00 $10.00 0.00% BACKUS HERITAGE CONSERVATION A Rentals Church Rental $250.00 $250.00 $250.00 $250.00 $250.00 $250.00 0.00% Ed. Centre Rentals - 1/2 day $240.00 $240.00 $240.00 $240.00 $240.00 $247.00 2.92% - full day Auditorium or Classroom $400.00 $400.00 $400.00 $400.00 $400.00 $412.00 3.00% - add for 2nd room $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 0.00% Photography Photography Fee $75.00 $75.00 $75.00 $75.00 $75.00 $100.00 33.33% - includes entry for 2 passenger vehicles Education Programming - full day**$560.84 $583.62 $606.97 4.00% - 1/2 day**$280.42 $291.81 $303.48 4.00% **Maximum 40 students per class per day. CONSERVATION AREA FEE SCHEDULE Backus, Deer Creek, Haldimand, Norfok and Waterford North BOARD OF DIRECTORS 2025 DRAFT BUDGET 72 Draft 2025 before HST FORESTRY Consulation Service per hour $125.00 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - FORESTRY FEE SCHEDULE Draft 2025 before HST LEE BROWN MARSH Goose Relocation - Per Canada goos $6.20 Hunting Fees $53.10 $503.78 $1,718.75 1-Day Field Hunt , 1 person 1-Day (midweek) Marsh Hunt, 1 person 1-Day (midweek) Marsh Hunt, 4 people 3-Day Marsh Hunt for 4 people $4,296.88 LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LEE BROWN MARSH FEE SCHEDULE Draft 2025 before HST CORPORATE SERVICES $45.13Hold Harmless Agreements for research or events Irrigation Access Permits within Conservation Authority owned properties $1,000.00 LONG POINT REGION CONSERVATION AUTHORITY CORPORATE SERVICES FEE SCHEDULE BOARD OF DIRECTORS 2025 DRAFT BUDGET 73 Draft 2025 before HST LANDS AND WATERS Tree Planting Program - Forest Ontario Sponsored Full Service (Seedling and Planting) per tree1 $0.70 Private Landowner Tree Planting Program Land Owner Cost per tree2 Full Service (Seedling and Planting) per tree3 Rental of Tree Planter per day for trees purchased from the Conservation Authority $0.96 - $2.35 $1.75 - $3.05 $75.00 Restoration Program Erosion Control - Landowner Plans $350.00 1 Pricing subject to change without notice. Subject to approval and availability. Minimum 500 seedlings must be planted. 2 Pricing subject to change without notice. Subject to availability. Minimum 150 seedlings/species. 3 Pricing subject to change without notice. Subject to availability. Minimum 5 acres and 500 seedlings. LONG POINT REGION CONSERVATION AUTHORITY CONSERVATION LANDS - LANDS AND WATERS FEE SCHEDULE BOARD OF DIRECTORS 2025 DRAFT BUDGET 74 •Long Point Region� Conservation Authority � Member of the Conservation Ontario Network ONTARIO 4 Elm Street, Tillsonburg, ON N4G 0C4 @) @lpr_ca 519-842-4242 I 1-888-231-5408 0 @LongPointConservationconservation@lprca.on.ca � @longpointcawww.lprca.on.ca LPRCA MUNICIPAL PARTNERS Municipality of Bayham I County of Brant I Haldimand County I Town of Tillsonburg I Township of Malahide I Norfolk County I Township of Norwich Township of South-West Oxford REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Clerk DATE: December 5, 2024 REPORT: CL-10/24 SUBJECT: RATES AND FEES UPDATE FOR 2025 BACKGROUND At its December 7, 2023 Meeting, Council received Report CL-14/23 re Update to Municipal Rates and Fees. The Report identified a number of updates to the Municipality’s rates and fees, which stemmed from internal staff discussions regarding cost recovery, and integrated previously- approved increases to planning and building fees. Council passed the following motion: Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CL-14/23 re Update to Municipal Rates and Fees be received for information; AND THAT the updated rates and fees be approved with the following amendments: - By-law exemption and noise exemption request to $50 AND THAT the appropriate by-law be brought forward for Council’s consideration; AND THAT a Facility Rental Policy be presented to Council for consideration. By-law No. 2023-095, being a by-law to establish and require the payment for rates and fees, was passed on December 21, 2023 with an effective date of January 1, 2024. The previous rates and fees by-law was from 2019 resulting in a number of changes for 2024. Staff had noted that the review of rates and fees moving forward would be an annual practice. At its October 3, 2024 Meeting, Council received correspondence for action from Debbie Marlatt regarding the fees charged for certain rentals at the Straffordville Community Centre. The Chief Administrative Officer provided context to the correspondence. Council passed the following motion: Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the correspondence summary from Debbie Marlatt re Request for Action to Reform Hall Rental Administration be received for information; AND THAT staff be directed to review the language surrounding hall rentals during the next rates and fees review. DISCUSSION Staff commenced an internal review of Municipal rates and fees in October 2024. A collective review of By-law No. 2023-095 was conducted, and proposed changes to the fees are included as an attachment to this Report with the following colour-coded system (except for Facility Rentals):  Green – New  Purple – Increase  Yellow – Update  Red – Remove  Blue – Increase by Consumer Price Index (CPI) *please note that language within the by-law allows for CPI increases to items as deemed appropriate without formally amending the by-law, but they have been noted for information purposes. The CPI for 2024 is 2.0 percent, and items with this applied have been rounded to the nearest dollar. Administration No increases or new items proposed. Updating language surrounding refreshment vehicles to include the different classifications as passed by By-law No. 2024-038. By-law Enforcement The processes of By-law Enforcement continue to evolve in Bayham. This section proposes new items and increases for Council’s consideration. The overall lens of the proposed changes is for the following goals:  Ensuring cost recovery for staff time & resources such as vehicle usage.  Decreased need for fines to be issued due to non-compliance. (Note that Part 1 & 3 revenue is split between the other municipalities in the County through Provincial Offences).  Reduced staff time involved with disclosure packages, which can be extensive for a small monetary fine.  Reduced potential need for legal action while reducing costs.  Placing accountability & responsibility on property owners to address matters.  Reducing the possibility of remedial action by allowing further opportunities for issues to be resolved through voluntary compliance. To support an education-first-and-achieve-compliance approach to By-law Enforcement, the following new fee structure is proposed: Step 1 – 1st Notice of Non-Compliance (Free) Step 2 – Either an Extension ($50) or a 2nd Notice of Non-Compliance ($150). The 2nd Notice of Non-Compliance would result in when a re-inspection occurred and less than 75 percent of the work has not been completed without requesting an extension prior to the inspection. Step 3 – 3rd and Final Notice of Non-Compliance / Order ($200). If at this stage the requested work is still not completed. This multi-step approach is not necessary if there is an immediate safety concern. If one is present, the By-law Enforcement Officer may transition directly into an Order. Step 4 - Remedial Action Under our current process, remedial action could happen after a final notice which is issued after the first warning notice or verbal notice has not been complied with. The new fee structure approach allows three (3) opportunities before the Municipality moves forward for remedial action. Staff are recommending to change the existing fee structure of Cost Recovery + $100/Hour for staff time and change it to the following.  Remedial Action Fee under $2000 would be cost plus $300.  Remedial Action Fee Over $2000 would be cost plus %15.  Use of staff resources $75 per hour per person. (Discretionary) The changes to the fee will motivate property owners who are non-compliant to resolve the issues instead of allowing the Municipality to do the work and filing a legal claim afterwards. Example: A Property Standards Order is issued for bricks falling onto a public sidewalk from a structure, and the owner refuses to do the remedial work. Due to increased liability/safety issues, the Municipality has decided to proceed with hiring a contractor to do the remedial work. The Municipality should be compensated for managing the project, taking on the additional liability, and for the additional waste of staff resources. In addition, the money collected can be allocated for future legal proceedings, if applicable. From staff’s experience, when an owner has been advised of the additional costs involved for remedial action, 95 percent of the people resolve the issues themselves. These type of fees are very common in other municipalities. Bayham’s 2023-2026 Community Strategic Plan identifies an initiative where staff and Council will investigate methods to bring services closer to a cost- recovery model. This approach for remedial action is consistent with this initiative. Use of Staff Resources When a non-compliance matter is being handled, it often requires additional staff time through Planning, Building, Fire, etc. In most municipalities, fees exist to recover staff time. An average fee of $75/hour is proposed to charge back to the landowner when additional resources are required outside the normal scope of enforcement duties, such as responding to complex zoning matters and property standards matters. This fee for additional staff resources is consistent with the Community Strategic Plan’s cost-recovery initiative. Additional New Fees It is proposed to enact fees to charge for a Title Search, Corporate Search, Register or Discharge an Order on Title, Registered Mail, Execute Search Warrant and Locksmith Service as we currently are not able to charge back the costs associated with these processes. Superior Court of Justice Appeal of Property Standards Decision The fee of $800 is proposed for this as this is the next mechanism for if someone wants to appeal our Property Standards Committee’s decision. A fee is warranted because if the decision is appealed to the higher body, it will result in extra time and money spent through legal channels. The proposed items above would not require updates to the current By-law Enforcement policies as they support the process for education and voluntary compliance. Treasury No changes proposed. Planning Mostly CPI changes proposed. A few items proposed for higher increases to ensure cost recovery such as increases to the Planning Report Fee as associated with the Municipality’s responsibility as a commenting body on Elgin County Consent applications. Water/Wastewater Mostly CPI changes proposed other than Water or Sewer connection permits and inspections as the current fee is not sufficient to cover staff time and costs associated with these processes. Public Works The Road Access Permit and items for civic addressing is proposed to increase as the current fee is not sufficient to cover staff time and other costs associated with the process. A new item of a Private Utility Road Bore is proposed as this is not currently enacted and staff have been experiencing more requests for this service, which requires cost recovery for staff effort. Fire Services No changes proposed. Marine Museum Updates proposed to tidy up the language of the types of admissions. Removing references to the Port Burwell Lighthouse as it remains closed to the public. Building Building fees are generally a two-part fee, comprised of a base charge and a unit charge. The increases proposed to most residential, agricultural, and industrial/commercial/institutional (ICI) building items are to the unit charge only, noted as the “Adder” in the attached proposed schedule. Miscellaneous permit fees are generally flat-fee items, and this is visualized in the attachment as well, with most increases in this section relating to the flat-fee component. Two new proposed items to require deposits when applying for a building permit to help ensure applicants complete the process. Facility Rentals The facility rental current-versus-proposed attachment does not have the same colour-coded system as the other departments as majority of changes are housekeeping updates that is easier to compare table to table. The changes to note are:  General updated wording surrounding type and times of rentals  NEW item of renting the servery only  NEW item of option to rent concrete pad Staff would also like to recommend a proposal for a further type of discount for rentals that relate to recreation. By-law No. 2023-096, being a by-law to adopt a Facility Rental Policy, outlines a current community partner discount. To promote recreational activities, staff recommend considering a recurring fitness, health, and recreation programming reduction of $50 for recreational rentals that exceed the one-hour rental rate. Should Council be desirous of the above changes, staff will present an updated Facility Rental Policy to reflect what is to be implemented. STRATEGIC PLAN 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Investigate options for moving services to full cost recovery ATTACHMENTS 1. Departmental Rates and Fees – Current and Proposed RECOMMENDATION THAT Report CL-10/24 re Rates and Fees Update for 2025 be received for information; AND THAT the proposed changes to the rates and fees contained within this report be approved as presented; AND THAT the appropriate Rates and Fees By-law be brought forward for enactment at the December 19, 2024 Regular Meeting of Council; AND THAT amendments to the Facility Rental Policy be brought forward for Council’s consideration. Respectively Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer CATEGORY ITEM FEE ACTION PROPOSED FEE Admin - Photocopying per page - black & white 8.5x11 or 15 $0.75 per page - black & white 11x17 $1.00 per page - coloured 8.5x11 or 15 $2.00 per page - coloured 11x17 $2.50 fax $1.00 per page - GIS maps & plans 8.5x11 $7.00 per page - GIS maps & plans 11x17 $11.00 copy of zoning by-law $25.00 copy of official plan $35.00 Admin - Culture and Tourism Councils & Historic Highlights + 5% HST $3.00 Bayham Memories & Milestones + 5% HST $12.00 Municipal Key Fobs $2.00 Discover Bayham Mugs $5.00 Admin - Lottery Lottery Licence 3% of cash value of all prize ($10 minimum fee)Admin - Freedom of Information FOI Application $5.00 FOI Additional Charges $7.50/15 min of seach and review of documents, photocopying $0.20/page Admin - Miscellaneous Alcohol and Gaming Commission of Ontario Municipal Information Form $25.00 Preparation, Registration or Discharge of Agreement/Interest Fee $500.00 Ontario Power Authority Fee in Tarriff Support Resolution $100.00 Blue Box +HST $10.00 County Map $3.00 Municipal Pins First 15 pins free, each additional $1.00 (maximum 25 pins unless special approval) Commissioning of Affidavits $20.00 (senior pension forms exempt)Certification of Documents $20.00 Livestock Valuer $150.00 Refreshment Vehicle Licence $500.00 Update as per By-law No. 2024-038 - Refreshment Vehicle - Food Truck License $500.00 Update as per By-law No. 2024-038 - Refreshment Vehicle - Ice Cream Truck License $250.00 Update as per By-law No. 2024-038 - Refreshment Vehicle - Stationary BBQ Vendor License $250.00 Update as per By-law No. 2024-038 - Refreshment Vehicle - Stationary Food/Beverage Vendor License $250.00 Kennel Licence (first time)$250.00Kennel Licence (renewal)$200.00Animal Rescue Facility (First time)$150.00 Animal Rescue Facility (renewal) $100.00 Garbage Tags $2.00 By-law Enforcement By-law Exemption Request $50.00 Increase $150.00Noise Exemption $50.00 Increase $150.00 Remedial Action Fee Cost Recovery + $100.00 Per Hour Remove NEW - Remedial Action Fee Over $2000 Cost + 15% NEW - Remedial Action Fee Under $2000 Cost + $300 Zoning Enforcement Compliance Date Extension Application Fee $100 Per Month RequestedLot Maintenance Extension Fee $30.00 Increase $50.00 Lot Maintenance Final Notice Fee $100.00 Remove By-law Enforcement Order $100.00 Remove NEW - First Notice of Non-Compliance FREENEW - Second Notice of Non-Compliance $150.00 NEW - Third and Final Notice of Non-Compliance / Order $200.00 NEW - Use of Staff Resources - Per Member, One Hour Minimum $75/hour Property Standards Appeal $500.00 NEW - Superior Court of Justice Appeal of Property Standards Decision $800.00 NEW - Title Search $50.00NEW - Corporate Search Cost + $25 NEW - Register or Discharge an Order on Title $350.00 NEW - Registered Mail $10 per letterNEW - Execute Search Warrant $500.00NEW - Locksmith Service Cost + 15% Treasury Tax Certificate $75.00Zoning Certificate $75.00Building Work Order $75.00Drainage Work Order $75.00By-law/Fire Services Order $75.00NSF Payment Fee $35.00 Tax Sale Registration Process Full Cost Recovery + $100.00 Planning Services Offical Plan Amendment Application $2492.00 plus $1000 deposit Increase fee by CPI - deposit to remain the sameZoning By-law Amendment Application $2492.00 plus $1000 deposit Increase fee by CPI - deposit to remain the sameTemporary Use Zoning By-law $1,000 plus $1,000 deposit Increase fee by CPI - deposit to remain the sameTemporary Use Zoning By-law Renewal $500 plus $1,000 deposit Increase fee by CPI - deposit to remain the sameZoning Amendment to Remove Holding $500.00 plus $1,000 deposit Increase fee by CPI - deposit to remain the sameMinor Variance Application $1074.00 plus $1000 deposit Increase fee by CPI - deposit to remain the sameSite Plan Application/Agreement $1409.00 plus $1000 deposit Increase fee by CPI - deposit to remain the sameSite Plan Agreement - properties with accumulative commercial/industrial/institutional building area of 150 m2 or less $250.00 plus $250.00 deposit Increase fee by CPI - deposit to remain the same Site Plan Agreement Amendment $500 plus $500 deposit Increase fee by CPI - deposit to remain the sameDevelopment Agreement $1,000 plus $1,000 deposit Increase fee by CPI - deposit to remain the samePlan of Subdivision Application $2606.00 plus $6000 deposit Increase fee by CPI - deposit to remain the same Defense of Local Planning Appeal Tribunal $5,000.00 deposit - full cost to applicantPlanning Report $1000.00 Increase $1,200.00Consent Application Clearance Letter $100.00Planning Signage - Install and Remove $150.00 Increase $175.00 Third Party Review Fee $50.00+actual cost Increase $60.00 + actual cost Mandatory Preconsult $811.00 plus $300 deposit Increase fee by CPI - deposit to remain the same - wording to be updated to remove Mandatory Zoning By-law - Section 4.12 Temporary Use Fee $10,000.00 Security Deposit $1000.00 Development Agreement Water/Wastewater Change of Occupancy - New Account Charge $50.00Add to Tax Roll $50.00Late Payment Charge 5%Sewer Connection Permit $280.00 Increase $400.00Sewer Connection Inspection $180.00 Increase $300.00Water Connection Permit $280.00 Increase $400.00 Water Connection Inspection $180.00 Increase $300.00Ontario OneCall Relocate/Remark +HST $200.00Water Meter- Residential (including dual checkvalve, inspection, meter tail and ball valve)$790.45 Increase fee by CPI Water Meter Register $475.00 Increase fee by CPI Water Meter Register for Pit Application $534.00 Increase fee by CPI Dual Check Valve $48.95 Increase fee by CPI Water Meter Bottom Plate with Gasket $25.00 Increase fee by CPI Water Meter Non-Residential Full Cost RecoveryDual Check Valve Non-Residential Full Cost RecoveryWater Meter Test Full Cost Recovery Water Shut off/on $110 + current OPSS pickup truck rate Water meter pit with radio antenna lid and associated couplers/adaptors $1,855.00 Public Works Road Access Permit $180.00 Increase $300.00 MVC Response Current MTO Rate Other Emergencies Response Current MTO Rate Nuisance Calls Debris on Road Current MTO Rate Public Works - Civic Addressing Application Blade, Post, Installation $135.00 Increase $200.00 Replacement Blade Only $75.00 Increase $150.00Replacement Post Only $30.00 Increase $100.00Public Works - Over Dimensional Load Permit Single Use $200.00Annual$500.00 NEW - Private Utility Road Bore $300.00 Fire Services MVC Response Current MTO rate for pumper, rescue & tankerOther Response Current MTO RateBurn Permit $50.00 per calendar yearCost Recovery - Foam Full Cost RecoveryFire Report - Post Fire $100.00Fire Inspection - Real Estate - Minimum 2 hours $75.00/hrFire Safety Plan Review $100.00Illegal or unauthorized fire (including arson)Full Cost RecoveryHazardous Materials Clean-up (as per Environmental Protection Act, RSO 1990)Full Cost Recovery Fire Response Fees (IndemnificationTechnology Municipal Act)Current MTO Rate Fireworks - review application and inspection $75.00/hr Marine Museum & Lighthouse Entrance Fees Under 12 years Free Update wording to remove Lighthouse - Children 12 years of age and under Free Adults (13+)$3.00 per person one site Update wording - remove one site $3.00 per person Adults (13+)$5.00 per person for both Marine Museum & Lighthouse Remove Family $8.00 per family one site Update wording - remove one site - Family (up to 4 Adults)$8.00 Family $12.00 per family for both Marine Museum & Lighthouse Remove Museum Admission - School Groups $4.00 per Student Update wording - Museum Admission - Children's Educational Program $4.00 per student Museum Admission - Adult Groups 10 or more $4.00 per person both sites Update wording - Museum Admission - Tour Groups of 10 or more adults $2.00 per person Building Fees ACTION PROPOSED FEE Agricultural Permit Fees Fee Adder Units Farm Buildings - new - up to 10,000 sq ft $150.00 $0.43 sq ft Increase Adder $0.45 Farm Buildings - new - over 10,000 sq ft $4,450.00 $0.37 sq ft Increase Adder $0.40Farm Buildings - addition - up to 10,000 sq ft $150.00 $0.43 sq ft Increase Adder $0.45 Farm Buildings - addition - over 10,000 sq ft $4,450.00 $0.37 sq ft Increase Adder $0.40Farm Buildings - renovations $150.00 $10.45 $000cvManure Tanks $150.00 $10.45 $000cvGrain Bins $150.00 $10.45 $000cvSilos$150.00 $10.45 $000cv Bunker Silos $150.00 $10.45 $000cvKilns$200.00 Flat Rate Corn Cribs $200.00 Flat RateGrain Dryers $150.00 $10.45 $000cv Industrial, Commercial & Institutional (ICI) Permit Fees Fee Adder UnitsI C I Buildings - new - up to 10,000 sq ft $150.00 $0.92 sq ft Increase Adder $0.95 I C I Buildings - new - over 10,000 sq ft $9,350.00 $0.92 sq ft Increase Adder $0.95I C I Buildings - addition - up to 10,000 sq ft $150.00 $0.92 sq ft Increase Adder $0.95I C I Buildings - addition - over 10,000 sq ft $9,350.00 $0.92 sq ft Increase Adder $0.95I C I Buildings - renovations $150.00 $10.45 $000cv Residential Permit Fees Fee Adder Units Residential Dwellings - new - up to 1,500 sq ft $1,500.00 $0.00 sq ftResidential Dwellings - new - over 1,500 sq ft $1,500.00 $0.92 sq ft Increase Adder $0.95 Accessory Buildings - up to 300 sq ft $300.00 Flat RateAccessory Buildings - over 300 sq ft $300.00 $0.50 sq ft Increase Adder $0.55 Garage - attached to new home $0.44 sq ft Increase Adder $0.45Garages, carports, etc - up to 300 sq ft $150.00 Flat RateGarages, carports, etc - over 300 sq ft $300.00 $0.50 sq ft Increase Adder $0.55Renovations$150.00 $10.45 $000cvDecks, ramps & wood stoves $294.00 Flat Rate Increase $300.00 Lot Grading Plan Deposit $1,000.00 refundableOccupancy Permit (within 2 years)$0.00 Occupancy Permit (after 2 years)$294.00 Flat Rate Increase $300.00 Septic Permit Fees Fee Adder Units Class 1 - small $620.00 Flat RateClass 2-3 - small $620.00 Flat RateClass 4-5 - small $620.00 Flat RateClass 1 - large $1,350.00 Flat RateClass 2-3 - large $1,350.00 Flat Rate Class 4-5 - large $1,350.00 Flat RateLeaching Beds $500.00 Flat Rate Absorption Trench $500.00 Flat RateFilter Beds $500.00 Flat Rate Repairs $492.00 Flat Rate Increase $500.00Lot Assessments $100.00 Flat RatePlumbing$150.00 $10.00 fixtureSwimming Pool $294.00 Flat Rate Increase $300.00 Miscellaneous Permit Fees Fee Adder UnitsChange of Use $186.00 Flat Rate Increase $200.00Other Inspections (as deemed by CBO)$186.00 Flat Rate Increase $200.00 Signs $186.00 Flat Rate Increase $200.00Mobile Homes - as second dwelling on farm $186.00 $10.00 $000cv Increase $200.00 Modular Homes $186.00 $0.60 sq ft Increase $200.00Temporary Mobile Homes (approved by Council)$186.00 $100.00 renewal Increase $200.00Temporary Mobile Homes (under construction)$186.00 Flat Rate Increase $200.00Existing buildings moved to a new site $186.00 $0.50 sq ft Increase Fee & Adder $200.00 & $0.55Additions to moved structures (at move)$0.00 $0.50 sq ft Increase Fee & Adder $200.00 & $0.55 Additions to moved structures (after move)$186.00 $0.50 sq ft Increase Fee & Adder $200.00 & $0.55Permit Transfer $186.00 Flat Rate Increase $200.00 Tents - temporary/special occasion $186.00 Flat Rate Increase $200.00Solar Panel - roof mounted $200.00 Flat Rate Demolition Permit $186.00 Flat Rate Increase $200.00Building Permit Annual Maintenance Fee $300.00Municipal Property Damage Deposit $5,000.00 NEW - Building Permit Deposit - General $200.00NEW - Building Permit Deposit - New House $500.00 CURRENT Facility Rentals Fee HST TOTALStraffordville Community Centre - Main Hall Mon - Thurs & Sunday Rental $300.00 $39.00 $339.00 Fri & Sat Rental $400.00 $52.00 $452.00 Damage Deposit $350.00 $45.50 $395.50Meetings up to 3 Hours $150.00 $19.50 $169.50 Additional hours $30.00 $3.90 $33.90Funerals$75.00 $9.75 $84.75 Straffordville Community Centre - Trackless Lounge Meetings up to 3 Hours $75.00 $9.75 $84.75 Additional hours $30.00 $3.90 $33.90Straffordville Pavillion Rental $60.00 $7.80 $67.80 Ball Diamonds Rental - League $15.00 $1.95 $16.95 Rental - Casual $25.00 $3.25 $28.25 Additional Costs Additional Cleaning/other services Cost Recovery N/A Cost Recovery Key Fee (refundable after function)$100.00 N/A $100.00Failing to vacate by 2:00 a.m.$50/half hour N/A $50/half hour Deposit (non-refundable)50% of rental fee N/A PROPOSED Facility Rentals Fee HST TOTAL Straffordville Community Centre - Main Hall (includes Servery)Full Day Mon - Thurs & Sun $300.00 $39.00 $339.00 Full Day Fri & Sat $400.00 $52.00 $452.00 1 Hour $50.00 $6.50 $56.50up to 3 Hours $150.00 $19.50 $169.50 Additional hours $30.00 $3.90 $33.90 Funeral Luncheon / Celebration of Life $75.00 $9.75 $84.75 Straffordville Community Centre - Servery Only up to 3 Hours $75.00 $9.75 $84.75 Straffordville Community Centre - Trackless Lounge up to 3 Hours $75.00 $9.75 $84.75 Additional hours $30.00 $3.90 $33.90 Straffordville Pavillion Rental $60.00 $7.80 $67.80Straffordville Concrete Pad Rental $25.00 $3.25 $28.25 Ball Diamonds Rental - League $15.00 $1.95 $16.95Rental - Casual $25.00 $3.25 $28.25 Additional Costs Damage Deposit (refundable) $350.00 $45.50 $395.50 Security Deposit (non-refundable)50% of rental fee N/A Additional Cleaning/other services Cost Recovery N/A Cost RecoveryKey Fee (refundable after function)$100.00 N/A $100.00 Failing to vacate by 2:00 a.m.$50/half hour N/A $50/half hour REPORT CLERK TO: Mayor & Members of Council FROM: Meagan Elliott, Clerk DATE: December 5, 2024 REPORT: CL-11/24 SUBJECT: HOURS OF OPERATION – LUNCH HOUR CLOSURE BACKGROUND The Bayham Municipal Office has regular business hours of Monday to Friday, 8:30 am to 4:30 pm. The hours of operation are established in By-law No. 2022-015, being a by-law to adopt a personnel policy manual. The hours of operation include being open over the standard lunch period and often results in a decreased staff complement in the office to assist residents during this period. DISCUSSION The Bayham Municipal Office operates a lean staff compliment, with eight (8) total staff members (3 front-line and 5 management) operating out of the Office on a regular basis, including over a standard lunch hour. Current practice is to stagger lunches to ensure a minimum of two (2) staff are in the office at all times with one (1) of which being a member of the Finance team, and one (1) being a member of the senior management team. The Municipality is comprised of many staff members with significant tenure, which results in large time allotments for a given calendar year (vacation, sick, and lieu time). This results in many days each year with at least one staff member away on holidays or other matters. Given this, it has proven increasingly difficult to ensure adequate lunch coverage, particularly in periods in the summer and late-fall when staff generally use time off. The senior management team has had discussions regarding the issue of coverage and have tried different approaches to ensure the proper coverage but continue to run into issues to achieve the proper balance to provide adequate service to Bayham residents during the times where lunches are taken which currently runs anywhere from 11 am to 2:30 pm with needing to stagger the times. Staff discussed the possibility of closing the office from 12-1 pm to streamline all lunch breaks for office staff to rectify this issue. Condensing lunch breaks to the 12-1 pm period ensures increased coverage during the morning (830-12) and afternoon (1-430), which is beneficial to the level of service, particularly during periods when large amounts of staff time off are being used. To determine if this would be a viable option, lunch hour activity was tracked over a 6-week period, including a tax due date. The results of tracking visitors and phone calls during the hours of 12-1 pm resulted in an average of 1.2 visitors and 2.3 phone calls. The impact to in-person and phone inquiries appears minimal based on this proposed change. Overall office traffic has decreased markedly since the COVID-19 pandemic, with many payments shifting to EFT. This method’s popularity continues to grow and has led to continued decline in in-person service requirements. Staff are increasingly of the opinion that a lunch-hour office closure would greatly benefit staff coverage and overall scheduling of other matters (meetings, special projects, etc.) in the other hours of the business day. Staff have discussed implementation of the office lunch closure to be in effect as of January 1, 2025 should Council be desirous of amending the Personnel Policy Manual to reflect the updated Hours of Operation. STRATEGIC PLAN Not applicable. RECOMMENDATION THAT Report CL-11/24 re Hours of Operation – Lunch Hour Closure be received for information; AND THAT, effective January 1, 2025, the Bayham Municipal Office will close daily from 12-1 pm to streamline adequate staff coverage; AND THAT the applicable amendments to the Personnel Policy, being By-law No. 2022- 015, be brought forward for adoption. Respectively Submitted by: Reviewed by: Meagan Elliott Thomas Thayer, CMO, AOMC Clerk Chief Administrative Officer REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: December 5, 2024 REPORT: CAO-55/24 SUBJECT: DISPOSITION OF PARTS 1 AND 2 – PLAN 11R-10901 – JOHN STREET, VIENNA BACKGROUND The Municipality of Bayham owns an undeveloped road allowance in Vienna called John Street, which is accessed via Chestnut Street. John Street is the northern portion of the road allowance. In 2022, Council considered potential stop-up, close, and conveyance of John Street in two (2) Parts to the abutting landowners. At its June 2, 2022 meeting, Bayham Council received a Confidential Report re Sale of disposition of land (John Street) and passed the following motion in open session: Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confidential Report re sale or disposition of land (John Street) be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham deems Parts 1 and 2 on a survey yet to be registered surplus to the needs of the municipality for purposes of sale to landowner; AND THAT the appropriate public comment periods for stop-up and close and sale be commenced after such time as the survey is registered. The survey in question was formally registered as Plan 11R-10901, attached hereto. In accordance, the Municipality conducted a public comment period consistent with stop-up and close requirements and the Sale of Surplus Municipal Lands Policy. The notice was posted to the website and was included in the Aylmer Express. The comment period closed on August 24, 2022, giving interested parties twenty-one (21) days to provide comment. At its September 1, 2022 meeting, Council received Report CAO-42/22 re Public Comments Received – Stop Up, Close, and Convey of a Portion of John Street. The Report noted that no comments were received. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-42/22 re Public Comments Received – Stop-up, Close, and Convey of a Portion of John Street be received for information. DISCUSSION At this time, staff are ready to proceed with the formal stop-up and close by-laws. Staff have been engaged with the abutting landowners on a pair of matters pertaining to these lands. The landowner to the west is readying a Plan of Subdivision application to Bayham and is desirous of finalizing the transfer prior to submission. Part 1 on 11R-10901 will be included in their planning application submission. The landowner to the east wishes to acquire the abutting eastern half of the road allowance as a development buffer. Part 2 on 11R-10901 will act as a residential lot addition, merging on title. There are some lingering drainage concerns in regards to any proposed development, however these are best addressed after a formal application submission. A by-law to stop-up and close Parts 1 and 2 on Plan 11R-10901 is included in the By-law section of this Agenda. As the formal comment period has been completed per Policy, staff recommend approving the stop-up and close and adopting the by-law for same. Staff will proceed with the formal transfer documentation at the agreed-upon purchase price with both parties. Conveyance by-laws will return before Council once the Agreements of Purchase and Sale are satisfactory to all parties. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Plan 11R-10901 RECOMMENDATION 1. THAT Report CAO-55/24 re Disposition of Parts 1 and 2 – Plan 11R-10901 – John Street, Vienna be received for information; 2. AND THAT Parts 1 and 2 on Plan 11R-10901, being part of John Street, Vienna, be stopped up and closed, and prepared for conveyance to the abutting land owners at the value approved by Council; 3. AND THAT the appropriate by-laws to stop-up and close Parts 1 and 2 on Plan 11R- 10901, being part of John Street, Vienna, be brought forward for Council’s consideration. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-071 BEING A BY-LAW TO STOP UP AND CLOSE PART OF JOHN STREET IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PARTS 1 AND 2 ON REGISTERED PLAN 11R-10901 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law the portion of John Street, Registered Plan 11R-10901 Parts 1 and 2, of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed; 2. AND THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. AND THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF DECEMBER, 2024. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-072 A BY-LAW TO AMEND BY-LAW NO. 2024-050 BEING A BY-LAW TO APPOINT MUNICIPAL OFFICERS AND EMPLOYEES FOR THE MUNICIPALITY OF BAYHAM WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS Section 55 of the Community Safety and Policing Act, S.O. 2019, c 1, Sch 1, as amended, municipalities may appoint persons to enforce the by- laws of the municipality, and municipal by- law enforcement officer appointed under this section are peace officers for the purpose of enforcing municipal by-laws; AND WHEREAS the Council of the Corporation of the Municipality of Bayham considers it desirable to appoint Municipal Law Enforcement Officers for the purposes of parking enforcement; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT By-law No. 2024-050 be amended to appoint the following additional staff: By-law Enforcement Officer Steve Adams Jamie Pilkey 2. AND THAT this by-law shall come into force and effect on the day of its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF DECEMBER, 2024. ____________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-073 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD DECEMBER 5, 2024 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Council meeting held December 5, 2024 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF DECEMBER, 2024. ____________________________ _____________________________ MAYOR CLERK