The URL can be used to link to this page

Home My WebLink AboutNovember 21, 2024 - Council - DRAFT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, November 21, 2024 7:00 p.m. The November 21, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS SUSAN CHILCOTT TIMOTHY EMERSON *via Zoom – arrived at 7:20 pm ABSENT: DAN FROESE STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL MANAGER OF CAPITAL PROJECTS / WATER/WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 16.1 C Confidential Item re Labour relations, employee negotiations (Compensation) 4. ANNOUNCEMENTS Councillor Chilcott reminded residents that the Straffordville Parkette Lighting Ceremony takes place on Friday, November 29th at 6:30 pm and that there is a Craft Show at the SCC on Saturday, November 23, 2024 from 9 am to 2 pm. Mayor Ketchabaw noted that the season of parades has begun with lots of options to enjoy. CAO Thomas Thayer wished John Seldon a Happy 76th Birthday as he was in attendance. Mayor Ketchabaw and Manger of Capital Projects / W ater/W astewater Ed Roloson reminded residents that operations through Water/W astewater are heavily regulated and that there are external agencies we work with that naturally bring other workers and vehicles to our facilities. Seeing this does not indicate that there is a problem and residents should not assume that Council Minutes November 21, 2024 2 something is wrong when they see something out of the ordinary happening. Residents are encouraged to contact Council and Staff with inquiries before making assumptions and spreading false information. 5. PRESENTATIONS 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held November 6, 2024 B. Statutory Planning Meeting held November 6, 2024 C. Court of Revision Meeting held November 6, 2024 D. Special Capital Budget Meeting held November 13, 2024 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes from the Regular Meeting of Council held November 6, 2024, minutes from the Statutory Planning Meeting held November 6, 2024, minutes of the Court of Revision meeting held November 6, 2024 and the minutes of the Special Capital Budget Meeting held November 13, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council Council Minutes November 21, 2024 3 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application A-18/24 1000381098 Ontario Inc. (Wall) B. Notice of Decision re Minor Variance Application A-19/24 1000381098 Ontario Inc. (Wall) C. Notice of Decision re Minor Variance Application A-20/24 Rempel Friesen D. Notice of Decision re Minor Variance Application A-21/24 Schmitt E. Notice of Decision re Minor Variance Application A-22/24 Gurd F. Notice of Public Meeting re ZBA-26/24 Weber Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A – F be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-85/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E88-24 Wood, 9837 Coyle Road Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-85/24 regarding the Consent Application E88-24 Wood be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E88-24 proposing to create a residential lot for the existing dwelling surplus to the needs of the farm operation be granted subject to the following conditions and considerations: 1. That the Owner obtains approval of a Zoning By-law Amendment for the proposed Severed Lot from a ‘Agricultural (A1)’ Zone to a ‘Site-Specific Rural Residential (RR- XX)’ Zone to permit a Minimum Lot Frontage of 41.5 metres and a Zoning By-law Amendment for the proposed Retained Lot from an ‘Agricultural (A1)’ Zone to a Special Agricultural (A2) Zone to prohibit new dwellings. 2. That the Owner removes from the severed lot the portion of the existing gravel driveway encroaching into the unopened Road Allowance between Concession North Gore and Concession 8. 3. That the Owner confirms the location of the existing septic bed on the proposed severed Lot and meets a minimum setback of 3.0 metres from the property lines. 4. That the Owner installs an independent well on the proposed severed lot to service the existing dwelling and provides written confirmation from a licensed well installer that Council Minutes November 21, 2024 4 the private well provides the quality and quantity of potable water required by Provincial standards. 5. That the Owner transfers Part 2 (travelled road) of the Draft Reference Plan to the Municipality of Bayham, and that the Owner prepares a formal Deed to the Municipality that is acceptable to the Municipality of Bayham. 6. That the Owner receives comments and/or written approval from the Long Point Region Conservation Authority in support of the proposed severance. 7. That the Owner provides a Planning Report Fee payable to the Municipality of Bayham upon the conditional granting of the consent. 8. That the Owner provides a digital copy of a survey of the subject lands. 9. That the Owner purchase a civic number sign for the retained lands. CARRIED B. Report DS-86/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E92-24 Fehr, 11010 Culloden Road Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-86/24 regarding the Consent Application E92-24 Fehr be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E92-24 be granted subject to the following conditions and considerations: 1. That the Owner provides a digital copy of a survey of the subject lands. 2. That the Owner provides a Letter of Undertaking from their solicitor for the lands to merge on title. 3. That the Owner provides the Planning Report Fee payable to the Municipality of Bayham upon the granting of the consent by the Elgin County Land Division Committee. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Various Municipalities re Ontario Provincial Police Costs for 2025 B. Long Point Region Conservation Authority re October 2, 2024 Meeting Minutes Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT items 13.1.1 A & B be received for information. CARRIED Council Minutes November 21, 2024 5 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-50/24 by Thomas Thayer, CAO re Amendment to Site Plan Agreement – Chesterman Leasing Inc. SPA-02/24 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-50/24 re Amendment to Site Plan Agreement – Chesterman Leasing Inc. – 14493 Bayham Drive, Bayham (Application No. SPA-02/24) be received for information. CARRIED B. Report CAO-51/24 by Thomas Thayer, CAO re Amendment to Site Plan Agreement – Periscope Playhouse Inc. SPA-05/23 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-51/24 re Amendment to Site Plan Agreement – Periscope Playhouse Inc. – 42 Wellington Street, Port Burwell (Application No. SPA-05/23) be received for information. CARRIED 14. BY-LAWS A. By-law No. 2024-068 Being a by-law to authorize the execution of a municipal access agreement between the Municipality of Bayham and Xplore Fibre L.P. B. By-law No. 2024-069 Being a by-law to authorize the execution of a municipal access agreement between the Municipality of Bayham and Xplore Inc. Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law Nos. 2024-068 and 2024-069 be read a first, second, third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the Joint Cemetery Board Meeting held November 12, 2024 Moved by: Councillor Emerson Council Minutes November 21, 2024 6 Seconded by: Deputy Mayor Weisler THAT the draft minutes of the Joint Cemetery Board Meeting held November 12, 2024 be received for information. CARRIED 16.1 In Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise to enter into an “In Camera” Session at 7:33 p.m. to discuss: A. Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Fourth Street) B. Confidential Item re Personal Matters about an Identifiable Individual (Museum Advisory Committee Appointment) C. Confidential Item re Labour relations, employee negotiations (Compensation) CARRIED 16.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the Council do now rise from the “In Camera” Session at 7:53 p.m. and report on Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Fourth Street), Confidential Item re Personal Matters about an Identifiable Individual (Museum Advisory Committee Appointment) and Confidential Item re Labour relations, employee negotiations (Compensation). CARRIED Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Sale or disposition of land; a position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (Fourth Street) be received for information; AND THAT staff proceed as directed. CARRIED Council Minutes November 21, 2024 7 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confidential Item re Personal Matters about an Identifiable Individual (Museum Advisory Committee Appointment) be received for information; AND THAT Diane Soper be appointed to the Museum Advisory Committee for the remainder of the 2023-2026 term. CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confidential Item re Labour relations, employee negotiations (Compensation) be received for information. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-070 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-law No. 2024-070 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 7:56 p.m. CARRIED MAYOR CLERK