HomeMy WebLinkAboutOctober 17, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, October 17, 2024
7:00 p.m.
8:00 p.m. Public Drainage Meeting — North Street Drain
The October 17, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT
TREASURER
CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
ED KETCHABAW
RAINEY WEISLER
TIMOTHY EMERSON
SUSAN CHILCOTT
DANFROESE
THOMAS THAYER *via Zoom
MEAGAN ELLIOTT
MARGARET UNDERHILL
STEVE ADAMS
LORNE JAMES *via Zoom
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
12.2. E Report DS-77/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re
Consent Application E5-23 Underhill Farms Ltd. 55032 Vienna Line
4. ANNOUNCEMENTS
Deputy Mayor Weisler noted that the Mayor and herself attended the Open Houses at the Fire
Hall during Fire Prevention Week and was happy to see lots of kids in attendance.
Mayor Ketchabaw announced that there will be a Masonic Breakfast in Vienna on Sunday,
October 20, 2024 from 8 am to 1 pm.
Meagan Elliott, Clerk reminded residents that the next Regular Council meeting has been moved
to Wednesday, November 6, 2024.
Council Minutes
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held October 3, 2024
B. Statutory Planning Meeting held October 3, 2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
October 17, 2024
THAT the minutes of the Regular Meeting of Council held October 3, 2024 and the
minutes of the Statutory Planning Meeting held October 3, 2024 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES —EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report PS-13/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Tender Results — Capital Item No. FA-07 — Marine Museum Accessibility Upgrades
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report PS-13/24 re Tender Results — Capital Item No. FA-07 — Marine Museum
Accessibility Upgrades be received for information;
AND THAT Council accept the Tender submitted by PK Construction for the Marine
Museum Accessibility Upgrades in the amount of $94,200+HST;
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October 17, 2024
AND THAT any overage above the $80,000 budgeted allocation for Capital Item No. FA-
07 be funded utilizing the remaining budgeted amount from Capital Item No. FA-04;
AND THAT the appropriate by-law be brought forward for Council's consideration.
CARRIED
B. Report PS-14/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2024-2025 Winter Operations Plan — Level of Service
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Report PS-14/24 re 2024-2025 Winter Operations Plan - Level of Service be
received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham approve the
Municipality of Bayham Winter Operations Plan — Level of Service Policy and associated
mapping.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re Zoning By-law Amendment ZBA-22/24 Froese
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT item 12.1.1 A be received for information
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-11-24 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2024 3rd Quarter Drainage Report
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report DR-11/24 re 2024 3rd Quarter Drainage Report be received for information.
CARRIED
Council Minutes October 17, 2024
B. Report DS-74/24 by Scott Sutherland, Chief Building Official re 2024 3Id Quarter Building
Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Staff Report DS-74/24 re 3Id Quarter Building Report be received for information.
CARRIED
C Report DS-75/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official
Plan Amendment OPA-03/24 & ZBA-24/24 — Part of Snow Street Road Allowance
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Staff Report DS-75/24 regarding the Official Plan Amendment Application OPA-
03/24 submitted by the Municipality of Bayham be received for information;
AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
October 3, 2024 associated with this application, there was one written public submission
received and one virtual presentation and that all considerations were taken into account in
Council's decision passing this resolution;
AND THAT Council considers the proposed amendment to the Official Plan to be
consistent with the Provincial Policy Statement 2020, Provincial Planning Statement
(2024), and in conformity with the Elgin County Official Plan, and the Municipality of
Bayham Official Plan;
AND THAT By-law No. 2024-063 being an adopting By-law for Official Plan Amendment
No. 38, for the purpose of designating the subject property to the "Residential" land use
designation in order to facilitate the creation of a new residential lot and also facilitate the
concurrent Zoning By-law Amendment application ZBA-24/24 to rezone the subject lands
from "Institutional (1) Zone" to "Village Residential 1 (R1)" Zone to permit residential
development on the future lot;
AND THAT adopted Official Plan Amendment No. 38 be forwarded to the County of Elgin
for Approval;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a property described as Part of Snow Street, Registered Plan 54 located
south of Ann Street, village of Vienna, from Institutional (1) to Village Residential 1 (R1) to
facilitate the creation of a new residential lot;
AND THAT Zoning By-law No. Z792-2024 be presented to Council for enactment.
CARRIED
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October 17, 2024
D. Report DS-76/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Bayham
Official Plan Review 2024 — Shaping Our Future — Response to August 29' Special
Council Meeting Questions and Comments
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Report DS-76/24 re Bayham Official Plan Review — Shaping our Future — Response
to August 29th Special Council Meeting Questions and Comments be received for
information.
CARRIED
The Council Meeting recessed at 7:58 pm to host a Public Drainage Meeting.
The Council Meeting resumed at 8:11 pm.
E. Report DS-77/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E5-23 Underhill Farms Ltd.
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report DS-77/24 regarding the Consent Application E5-23 Underhill Farms Ltd. be
received;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Application E5-23 be granted subject to the following conditions and
considerations:
1. The owner obtain approval of a Zoning By-law Amendment for the proposed
severed parcel to be changed from an Agricultural (Al) Zone to Rural Residential
(RR) Zone and the retained parcel to be changed from an Agricultural (Al -A) Zone
to a Special Agricultural (A2) Zone to prohibit new dwellings.
2_ That the owner removes the concrete pad encroaching on the severed parcel.
3. That the owner provides the Planning Report fee payable to the Municipality upon
the consent receiving conditional approval.
4. That the owner provides a digital copy of the final survey of the subject lands to the
Municipality
5. That the owner purchases a civic number sign for the retained parcel from the
Municipality
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Municipality of Lambton Shores re Southwest Community Transit Services
B. Oxford County re Southwest Community Transit Services
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October 17, 2024
C. Town of Cobourg re Support of Involuntary Care for Individuals with Severe Mental Health
and Addiction Issues
D. Public Health Sudbury & Districts re Recommendations for Government Regulation of
Nicotine Pouches
E. Western Ontario Wardens Caucus re Roadside Zoos Legislation
F. Long Point Region Conservation Authority re September 4, 2024 Hearing Board Meeting
Minutes
G. Long Point Region Conservation Authority re September 4, 2024 Board Meeting Minutes
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT items 13.1.1 A — G be received for information;
AND THAT the Municipality of Bayham supports items A & B.
CARRIED
13.1.2 Requiring Action
A. Good Roads re Establishment of an Ontario Rural Road Safety Program
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
WHEREAS official statistics from the Government of Ontario confirm that rural roads are
inherently more dangerous than other roads;
AND WHEREAS despite only having 17% of the population, 55% of the road fatalities
occur on rural roads;
AND WHEREAS rural, northern, and remote municipalities are fiscally strained by
maintaining extensive road networks on a smaller tax base;
AND WHEREAS preventing crashes reduces the burden on Ontario's already strained
rural strained health care system;
AND WHEREAS roadway collisions and associated lawsuits are significant factors in
runaway municipal insurance premiums. Preventing crashes can have a significant impact
in improving municipal risk profiles;
THEREFORE BE IT RESOLVED THAT the Municipality of Bayham requests that the
Government of Ontario take action to implement the rural road safety program that Good
Roads has committed to lead. It will allow Ontario's rural municipalities to make the critical
investments needed to reduce the high number of people being killed and seriously injured
on Ontario's rural roads; and
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October 17, 2024
FURTHER THAT a copy of this resolution be forwarded to Premier Doug Ford, Hon.
Prabmeet Sarkaria, Minister of Transportation, Hon. King Surma, Minister of Infrastructure,
Hon. Rob Flack, Minister of Agriculture, Hon. Lisa Thompson, Minister of Rural Affairs,
Hon. Trevor Jones, Associate Minister of Emergency Preparedness and Response, and
Hon. Sylvia Jones, Minister of Health, and Good Roads; and
FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting
their support.
CARRIED
B. Ontario's Big City Mayors re Solve the Crisis Campaign
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT the correspondence from Ontario's Big City Mayors re Solve the Crisis Campaign
be received for information.
CARRIED
13.2 Reports to Council
A. Report TR-13/24 by Lorne James, Treasurer re 2024 Q3 Variance Report
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report TR-13/24 re 2024 Q3 Variance Report be received for information;
AND THAT staff be directed to present a 2025 Budget with a target of a 6% increase.
I:GL`1ION:11111191
B. Report CAO-43/24 by Thomas Thayer, CAO re Public Comments Received — Disposition
of Parts 1 through 8 of Plan 11 R-11261, Ann Street Lands
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-43/24 re Public Comments Received — Disposition — Parts 1 through 8
on Plan 11 R-11261, Ann Street Lands, Vienna be received for information;
AND THAT Council acknowledges that there were no public comments received during
the comment period on this file;
AND THAT the Council of The Corporation of the Municipality of Bayham directs the sale
of Parts 1 through 8 on Plan 11 R-11261, to comprise four residential building lots, by
Municipal Realtor;
AND THAT staff be directed to present housekeeping amendments to redesignate the
Council Minutes October 17, 2024
remaining lands to Open Space.
CARRIED
C. Report CAO-44/24 by Thomas Thayer, CAO re Community Sport and Recreation
Infrastructure Fund — Support for Application — Lighting Upgrade for the Straffordville Ball
Diamond
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report CAO-44/24 re Community Sport and Recreation Infrastructure Fund —
Support for Application — Lighting Upgrade for the Straffordville Ball Diamond be received
for information;
AND THAT the Council of The Corporation of the Municipality of Bayham is supportive of
an application being made to the Community Sport and Recreation Infrastructure Fund to
upgrade the lighting at the Straffordville Ball Diamond.
CARRIED
14. BY-LAWS
A By-law No. 2024-061 Being a by-law to authorize the execution of an amending
transfer payment agreement between His Majesty the King in Right of Ontario and the
Corporation of the Municipality of Bayham for the Investing in Canada Infrastructure
Program (ICIP) Community, Culture and Recreation Stream (SCC Expansion)
B By-law No. 2024-062 Being a by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the North Street Drain
C. By-law No. 2024-063 Being a by-law to adopt Official Plan Amendment No. 38
I By-law No. 2024-064 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and PK Construction Inc. for the
Marine Museum Washroom Upgrades
E. By-law No. Z792-2024 Being a by-law to amend By-law No. Z456-2003, as
amended — Municipality of Bayham, Snow Street
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT By-law No. 2024-061 be voted on separately.
WATHOWD
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
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October 17, 2024
THAT By-law Nos. 2024-063, 2024-064 and Z792-2024 be read a first, second and third
time and finally passed.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT By-law No. 2024-061 be read a first, second and third time and finally passed.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT By-law No. 2024-062 be read a first and second time.
WATON:
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT the Council do now rise to enter into an "In Camera" Session at 9:08 p.m. to
discuss:
A. Confidential Item re Labour relations, employee negotiations (Compensation)
B. Confidential Item re Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Procurement)
C. Confidential Item re Personal matters about an identifiable individual; labour relations,
employee negotiations (Human Resources)
CARRIED
16.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT the Council do now rise from the "In Camera" Session at 9:57 p.m. and report on
Confidential Item re Labour relations, employee negotiations (Compensation), Confidential
Item re Advice that is subject to solicitor -client privilege, including communications
necessary for that purpose (Procurement) and Confidential Item re Personal matters
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October 17, 2024
about an identifiable individual; labour relations, employee negotiations (Human
Resources).
CARRIED
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confidential Item re Labour relations, employee negotiations (Compensation) be
received for information,
AND THAT staff proceed as directed.
GCS
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Confidential Item re Advice that is subject to solicitor -client privilege, including
communications necessary for that purpose (Procurement) be received for information.
CARRIED
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Emerson
THAT Confidential Item re Personal matters about an identifiable individual; labour
relations, employee negotiations (Human Resources) be received for information.
CARRIED
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-065 Being a by-law to confirm all actions of Council
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Confirming By-law No. 2024-065 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT the Council meeting be adjourned at 9:59 p.m.
CARRIED
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Council Minutes
CLERK
October 17, 2024