HomeMy WebLinkAboutOctober 03, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, October 3, 2024
7:00 p.m.
7:30 p.m. Statutory Planning Meeting — 1 Application
The October 3, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
STAFF PRESENT:
ED KETCHABAW
RAINEY WEISLER
DANFROESE
SUSAN CHILCOTT
TIMOTHY EMERSON *via Zoom
CAO THOMAS THAYER
CLERK MEAGAN ELLIOTT
PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL
FIRE CHIEF HARRY BARANIK
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott announced that on Friday, October 4, 2024 there will be a Thanksgiving
Bingo at the SCC starting at 7 pm. All ages welcome as there will be prizes for both kids and
adults.
Fire Chief Harry Baranik announced that Fire Prevention Week is October 6 — 12, 2024. Bayham
Fire Fighters will be visiting schools and hosting an Open House at the Straffordville Station on
Tuesday, October 8, 2024 from 7 — 8:30 pm.
Mayor Ketchabaw encourages all members of Council to participate in the Fire Prevention Week
activities if available.
CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday,
October 14, 2024 for Thanksgiving.
Council Minutes
5. PRESENTATIONS
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held September 19, 2024
B. Statutory Planning Meeting held September 19, 2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
October 3, 2024
THAT the minutes of the Regular Meeting of Council held September 19, 2024 and the
minutes of the Statutory Planning Meeting held September 19, 2024 be approved as
presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Decision re Minor Variance Application A-04/24 Sawatzky Friesen
B. Notice of Decision re Minor Variance Application A-16/24 Clarke Sullivan
C. Notice of Decision re Minor Variance Application A-17/24 Klassen
D. Notice of Public Meeting re Proposed Official Plan Amendment & Zoning By-law
Amendment, Municipality of Bayham
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Council Minutes
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT items 12.1.1 A — D be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
October 3, 2024
A. Report DS-72/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-22/24 Froese, 55210 Maple Grove Line
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-72/24 regarding the Froese rezoning application ZBA-22/24 be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
September 19, 2024 associated with this application, there were no attendees and no oral
or written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a property located in Part Lots 14 & 15 Concession 8, known municipally as
55210 Maple Grove Line, from Agricultural (Al-A)to a Site -specific Agricultural (A1-A-48)
Zone to permit an `Agricultural Service Establishment' as an additional permitted use,
limited to the storage and distribution of portable toilets, and shall be limited to a Maximum
Floor Area of 280.0 m2 (3,013.8 ft2) and outdoor storage shall be limited to the rear yard.
AND THAT Zoning By-law No. Z791-2024 be presented to Council for enactment.
CARRIED
E. Report DS-73/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent
Application E79-24 Hildebrandt H & E, 56092 Heritage Line
Moved by: Councillor Emerson
Seconded by: Deputy Mayor Weisler
THAT Report DS-73/24 regarding the Consent Application E79-24 Hildebrandt be
received;
AND THAT Council recommend to the Elgin County Land Division Committee that
Consent Application E79-24 be granted subject to the following conditions and
considerations:
I That the Owner removes the existing two (2) sheds located on Parcel 'A' to be severed
Council Minutes
October 3, 2024
as a lot addition to 56088 Heritage Line
2. That the Owner provides a digital copy of a survey of the subject lands.
3. That the Owner provides a Letter of Undertaking from their solicitor for the lands to
merge on title.
4. That the Owner provides the Planning Report Fee payable to the Municipality of
Bayham upon the granting of the consent by the Elgin County Land Division
Committee.
CARRIED
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. City of Kitchener re Changes to the Landlord Tenant Tribunal (LTB)
B. Town of Tillsonburg re Cellular Coverage Concerns
C. Municipality of Tweed re Canada Community -Building Funds
D. County of Brant re Southwest Community Transit Funding
E. Elgin County re September 10, 2024 County Council Highlights
Moved by: Councillor Chilcott
Seconded by: Councillor Emerson
THAT items 13.1.1 A — E be received for information;
AND THAT the Council for the Corporation of the Municipality of Bayham supports item B.
CARRIED
13.1.2 Requiring Action
A. Debbie Marlatt re Request for Action to Reform Hall Rental Administration
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the correspondence summary from Debbie Marlatt re Request for Action to Reform
Hall Rental Administration be received for information;
AND THAT staff be directed to review the language surrounding hall rentals during the
next rates and fees review.
CARRIED
The Council Meeting recessed at 7:34 to host a Statutory Planning Meeting,
The Council Meeting resumed at 7:44 pm.
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Council Minutes October 3, 2024
B. Vienna Lions re Parking Lot
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the correspondence from the Vienna Lions re Parking Lot be received for
information.
CARRIED
C. Straffordville Community Committee re Request for Support
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the correspondence from the Straffordville Community Committee re Request for
Support be received for information;
AND THAT Council for the Corporation of the Municipality of Bayham recognizes that
Watermelon Fest is a community festival of municipal significance and fully supports the
event.
CARRIED
13.2 Reports to Council
A Report CAO-40/24 by Thomas Thayer, CAO re Amended Transfer Payment Agreement —
Investing in Canada Infrastructure Program (ICIP) Community, Culture and Recreation
(CCR) Stream — Straffordville Community Centre Expansion
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-40/24 re Amending Transfer Payment Agreement — Investing in
Canada Infrastructure Program (ICIP) Community, Culture and Recreation Stream —
Straffordville Community Centre Expansion be received for information;
AND THAT Council authorizes the CAO and Mayor to execute an amending Transfer
Payment Agreement between His Majesty the King, in Right of Ontario, as represented by
the Minister of Infrastructure and the Municipality of Bayham for the Investing in Canada
Infrastructure Program (ICIP): Community, Culture and Recreation Stream.
CARRIED
14. BY-LAWS
A By-law No. 2024-058 Being a by-law respecting the municipal water supply
system in the Municipality of Bayham and the establishment of water rates
B By-law No. 2024-059 Being a by-law respecting the municipal pollution control
system and municipal storm sewer system in the Municipality of Bayham and the
establishment of sewer surcharge rates
Council Minutes October 3, 2024
C By-law No. Z791-2024 Being a by-law to amend By-law No. Z456-2003, as
amended — Froese
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2024-058, 2024-059 and Z791-2024 be read a first, second, third time
and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise to enter into an "in Camera" Session at 8:31 p.m. to
discuss:
k Confidential Item re a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive position
or interfere significantly with the contractual or other negotiations of a person, group of
persons, or organization (Agreement)
E� Confidential Item re a position, plan, procedure, criteria, or instruction to be applied to any
negotiations on or to be carried on by or on behalf of the Municipality or Local Board
(Municipal Property)
CARRIED
16.2 Out of Camera
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the Council do now rise from the "In Camera" Session at 9:05 p.m. and report on
Confidential Item re a trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the competitive position
or interfere significantly with the contractual or other negotiations of a person, group of
persons, or organization (Agreement) and Confidential Item re a position, plan, procedure,
criteria, or instruction to be applied to any negotiations on or to be carried on by or on
behalf of the Municipality or Local Board (Municipal Property).
CARRIED
Council Minutes
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
October 3, 2024
THAT Confidential Item re a trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality or local board,
which, if disclosed, could reasonably be expected to prejudice significantly the competitive
position or interfere significantly with the contractual or other negotiations of a person,
group of persons, or organization (Agreement) be received for information;
AND THAT staff and the Mayor proceed as directed.
CARRIED
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Confidential Item re a position, plan, procedure, criteria, or instruction to be applied
to any negotiations on or to be carried on by or on behalf of the Municipality or Local
Board (Municipal Property) be received for information;
AND THAT the negotiation committee proceed as directed.
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17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-060 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2024-060 be read a first, second and third time and finally
passed.
CARRIED
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 9:07 p.m.
CARRIED
MAYOR �^ CLERK
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