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Home My WebLink AboutSeptember 19, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers — HYBRID Thursday, September 19, 2024 7:00 p.m. 7:30 p.m. Statutory Planning Meeting — 1 Application The September 19, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO CLERK 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 pm. ED KETCHABAW RAINEY WEISLER DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON THOMAS THAYER MEAGAN ELLIOTT 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS CAO Thomas Thayer provided an update on the timeline for consideration of the Capital Budget noting that it is expected to post the draft budget to the Municipal Website on October 10, 2024 with a Special Meeting to be scheduled mid -November. Mayor Ketchabaw noted that Bayham is participating in a bowling tournament on Saturday, September 21, 2024 for a Comfort of Homes Campaign for Terrace Lodge. 5. PRESENTATIONS A. Carolyn Krahn, Elgin County re 2024 Business Retention and Expansion Program Report Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the presentation from Carolyn Krahn, Elgin County re 2024 Business Retention and Expansion Program Report be received for information. CARRIED Council Minutes 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 5, 2024 B. Statutory Planning Meeting held September 5, 2024 Moved by: Councillor Emerson Seconded by: Councillor Froese September 19, 2024 THAT the minutes of the Regular Meeting of Council held September 5, 2024 and the minutes of the Statutory Planning Meeting held September 5, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES —EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Passing re Zoning By-law Amendment ZBA-21/24 Housekeeping B. Notice of Decision re Minor Variance A-14/24 Driedger C. Notice of Decision re Minor Variance A-15/24 Friesen D. Notice of Public Meeting re Zoning By-law Amendment ZBA-22/24 Froese E. Notice of Public Meeting re Minor Variance A-16/24 Clarke Sullivan F. Notice of Public Meeting re Minor Variance A-17/24 Klassen 2 Council Minutes September 19, 2024 G. Notice of Second Public Meeting re Minor Variance A-04/24 Sawatsky Moved by' Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A — G be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-71/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Declare Lands as Part of the Open Public Highway System, Reference Plan No. 11 R11216 — Part of Union Street, Vienna Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Report DS-71/24 regarding Declare Lands as Part of the Open Public Highway System — Union Street be received; AND THAT By-law No. 2024-056, being a by-law to authorize and to declare lands in the Municipality of Bayham as part of the open public highway system (Part 1 Reference Plan No. 11 R11216 — Part of Union Street), be presented for enactment. �:: 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Long Point Region Conservation Authority re Board of Directors Meeting Minutes July 3, 2024 B. Woodstock Ingersoll Tillsonburg and Area Association of Realtors re August 2024 Housing Market Update C. Township of Springwater re Growth and Economic Viability Ad Hoc Committee Resolution D. Elgin County and Municipality of Central Elgin re Joint Accessibility Advisory Committee (JAAC) Recruitment E. Long Point Region Conservation Authority re 30-Day Comment Period — Watershed - based Resource Management Strategy and Conservation Land Strategy F. Municipality of Bayham re Notice of Proposed Sale of Land Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott 3 Council Minutes September 19, 2024 THAT items 13.1.1 A — F be received for information. The Council Meeting recessed at 7:29 to host a Statutory Planning Meeting at 7:30 pm. The Council Meeting resumed at 7:32 pm. 13.1.2 Requiring Action 13.2 Reports to Council A. Report CL-09/24 by Meagan Elliott, Clerk re 2025 Council Schedule Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CL-09/24 re 2025 Council Schedule be received for information; AND THAT Council approves the 2025 Council Schedule. CARRIED B. Report CAO-38/24 by Thomas Thayer, CAO re Consideration of Additional Lands for Residential Development Purposes Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT Report CAO-38/24 re Consideration of Additional Lands for Residential Development Purposes be received for information. CARRIED C. Report CAO-39/24 by Thomas Thayer, CAO re Extension to Site Plan Agreement — Max Underhill's Farm Supply Limited — 56532 Calton Line, Vienna (Application No. SPA-04/23) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-39/24 re Extension of Site Plan Agreement — Max Underhill's Farm Supply Ltd. — 56532 Calton Line, Vienna (Application No. SPA-04/23) be received for information. CARRIED 4 Council Minutes 14. BY-LAWS September 19, 2024 A. By-law No. 2024-056 Being a by-law to authorize and to declare lands in the Municipality of Bayham as part of the open public highway system (Part 1 of reference plan No. 11 R-11216 — Part of Union Street) Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT By-law No. 2024-056 be read a first, second, third time and finally passed. CARRIED 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-057 Being a by-law to confirm all actions of Council Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Confirming By-law No. 2024-057 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:05 p.m. CARRIED V�IAY�OR CLERK