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Home My WebLink AboutSeptember 05, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, September 5, 2024 6:30 p.m. 8:00 p.m. Statutory Planning Meeting – 1 Application The September 5, 2024 Council Meeting will allow for a hybrid meeting function. You may attend in person or virtually through the live-stream on the Municipality of Bayham’s YouTube Channel 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. PRESENTATIONS A. Watson & Associated Economists Ltd. re Water & Wastewater Rate Study #2 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held August 15, 2024 B. Statutory Planning Meeting held August 15, 2024 C. Special Meeting of Council held August 29, 2024 8. MOTIONS AND NOTICE OF MOTION A. Councillor Emerson re Max Building Height B. Deputy Mayor Weisler re Municipally-Owned Lands for Residential Development Purposes 9. OPEN FORUM 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence Council Agenda September 5, 2024 2 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance Application A-12/24 Docheff B. Notice of Decision re Minor Variance Application A-13/24 Craig C. Notice of Passing re Zoning By-law Amendment ZBA-15/24 Bergen D. Notice of Passing re Zoning By-law Amendment ZBA-18/24 Wiebe E. Notice of Passing re Zoning By-law Amendment ZBA-19/24 Giesbrecht F. Notice of Public Meeting re Proposed Minor Variance A-14/24 Driedger G. Notice of Public Meeting re Propose Minor Variance A-15/24 Friesen H. Notice of Public Meeting re Zoning By-law Amendment for the Removal of a Holding Provision ZBA-23/24 11:28 Properties Inc. I. Notice of Public Meeting re Zoning By-law Amendment ZBA-22/24 Froese 12.1.2 Requiring Action 12.2 Reports to Council A. Report DR-10/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re Petition for Drainage – Algar Farms Ltd. B. Report DS-66/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-23/24 11:28 Properties Inc. C. Report DS-67/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-21/24 Municipality of Bayham 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Township of Russell re Resolution to Support AMCTO Provincial Updates to the Municipal Elections Act B. Township of Terrace Bay re NOMA Resolution – Support for Ontario Immigrant Nominee Program C. Township of Terrace Bay re Ontario Long Service Medals Council Agenda September 5, 2024 3 D. Whitewater Region re Mental Health and Addictions E. City of Cambridge re Mental Health and Addictions Crisis F. Township of Stirling-Rawdon re Public Sector Salary Disclosure G. Western Ontario Wardens’ Caucus, Eastern Ontario Wardens’ Caucus and Eastern Ontario Mayors’ Caucus re Rural Municipal Leaders Support “Solve the Crisis” Campaign to Address Homelessness and Mental Health H. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Bayham Housing Market Update for July 2024 I. Elgin County re August 13, 2024 County Council Highlights 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-35/24 by Thomas Thayer, CAO re Amendment to Site Plan Agreement Phil Mauer and Associates/M.G. Leasing Inc. 56954 Eden Line – SPA-03/23 B. Report CAO-36/24 by Thomas Thayer, CAO re Housing Enabling Water Systems Fund (HEWSF) Application – Second Intake – Eden Pumping Station Expansion 14. BY-LAWS A. By-law No. 2024-053 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Vandenberk Construction Inc. for the rehabilitation of the Stewart Road Bridge B. By-law No. 2024-054 Being a by-law to authorize the conveyance of part of the road allowance known as Faye Street in the Village of Port Burwell, Municipality of Bayham, in the County of Elgin, designated as Part 2 on Plan 11R-11164 C. By-law No. Z789-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Housekeeping D. By-law No. Z790-2024 Being a by-law to amend By-law No. Z456-2003, as amended – 11:28 Properties Inc. 15. UNFINISHED BUSINESS 16. OTHER BUSINESS 16.1 In Camera A. Confidential Item re Sale or disposition of land; A position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or local board (Residential Lands) Council Agenda September 5, 2024 4 B. Confidential Item re Sale or disposition of land; A position, plan, procedure, criteria, or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or local board (Road Allowances) 16.2 Out of Camera 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-055 Being a by-law to confirm all actions of Council 18. ADJOURNMENT Council Presentation #2 September 5, 2024 Municipality of Bayham Water and Wastewater Rate Study Areas of Discussion •Recap -Study Process, Issues, and Revisions •Water Rate Scenarios •Next Steps. 1 Recap: Study Purpose, Issues and Revisions •On June 20, 2024, a presentation was provided to Council which outlined the need to calculate a water and wastewater rate forecast to support the Drinking Water Licence Application, as well as addressing rising capital costs to maintain the Municipality’s infrastructure. •Therefore, the rate forecast was undertaken to reflect the following: •Increased costing to capital and operating budgets due to inflation •Increased costing of purchased water from the Secondary System •Ensuring Reserve Funds are available as both a contingency and to prepare for asset management related expenses beyond the 10-year forecast period •Note: no further changes were made to the wastewater rate forecast, as the forecasted increases of 3% annually were sufficient to address the capital and operating expenditures.2 Current Rates 3 All Meters 14.26 All Meters 56.34 4.180$ per m 3 4.180$ per m 3 2024 - Water Billing Rates Volume Charge Monthly Base Charge - Port Burwell and Vienna 2024 - Water Billing Rates Monthly Base Charge - Richmond Volume Charge All Customers 58.92 2024 - Wastewater Billing Rates Monthly Flat Rate Wastewater System Capital Needs 2024 –2033 (Inflated $) 4 System Equipment 45,000 2024 Forcemain 10,000 2024 Water Financial Plan 17,500 2024 Manhole rehab 25,000 2024 Switch Upgrades 32,000 2024 Eden PS Up 250,000 2024 System Equipment 46,000 2025 Air Blowers 28,000 2025 Wastewater Sampler 29,000 2025 Manhole rehab 26,000 2025 Parking Lot 67,000 2025 Manhole rehab 27,000 2026 System Equipment 21,000 2026 Wastewater treatment plant land 530,000 2026 Pickup truck 33,000 2027 Vac Unit 52,000 2027 Communication tower 82,000 2027 Manhole rehab 27,000 2027 WWTP EA 164,000 2027 WWTP Eng 382,000 2027 System Equipment 51,000 2028 Description Total 2024 to 2033 Years Undertaken Manhole rehab 28,000 2028 System Equipment 52,000 2029 Manhole rehab 29,000 2029 Water Financial Plan 20,000 2029 Pickup Truck W-02 35,000 2029 WWTP 17,389,000 2029 System Equipment 54,000 2030 Manhole rehab 30,000 2030 WWTP 17,911,000 2030 System Equipment 55,000 2031 Manhole rehab 31,000 2031 Manhole rehab 32,000 2032 Manhole rehab 33,000 2033 Forcemain Chamber 104,000 2033 Total Capital Expenditures 37,747,500 Description Total 2024 to 2033 Years Undertaken Wastewater Rate Summary 5 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Flat Rate $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Annual Bill $707.04 $728.28 $750.12 $772.68 $795.84 $819.72 $844.32 $869.64 $895.68 $922.56 Municipality of Bayham Water Rate Scenarios 6 Water Rate Scenarios 7 •Through working with Staff, we have calculated 2 water rate scenarios: 1.Scenario 1 –Full Cost Recovery with No Debt 2.Scenario 2 –Full Cost Recovery with Debt 3.Scenario 3 -Council Direction Delayed Recovery with 5% Increase in 2025 4.Scenario 4 -Revised Capital (Minor Stretched) with $500k Debt 5.Scenario 5 -Stretched Capital with No Debt 6.Scenario 6 -Stretched Capital with Debt at End of Forecast •These 6 Scenarios range from accelerating the rate increases to avoid debt, delayed rate increases with debt, delaying capital projects, etc. •These scenarios aim to provide the Municipality with Full Cost recovery of the Water Systems, which are in line with the 2023 Strategic Plan. Water System Capital Needs 2024 –2033 (Inflated $) 8 Bayham System Richmond System Equipment - Richmond 15,000 2024 Richmond Well Review 20,000 2024 Richmond Well Review 23,000 2029 Total Capital Expenditures 58,000 Description Total 2024 to 2033 Years Undertaken Total Years 2024 to 2033 Undertaken Water Financial Plan 17,500$ 2024 Pickup Truck 33,000$ 2027 Vac Unit 52,000$ 2027 Bayham water system -fire 76,000$ 2028 Bayham Water Lines 1,238,000$ 2028 PBSS Capital 16,883,000$ 2028 Water Financial Plan 20,000$ 2029 Watermain Re-insulation 58,000$ 2029 Bayham water system -fire 78,000$ 2029 Pickup Truck 35,000$ 2029 Water Meter Replacement 388,000$ 2030 Water Meter Replacement 400,000$ 2031 Pickup Truck 37,000$ 2031 Water Chamber Rehab 32,000$ 2032 Water Chamber Rehab 33,000$ 2033 Total Capital Expenditures 19,380,500$ Description Note: For Scenarios 4, 5, and 6, the Bayham capital program varies by up to $105,000 due to projects (Water Lines and Meters) either being delayed or undertaken over multiple years Scenarios Breakdown 9 Scenarios Scenario 1 Full Cost Recovery with No Debt Scenario 2 Full Cost Recovery with Debt Scenario 3 - Council Direction Delayed Recovery with 5% Increase in 2025 Scenario 4 - Revised Capital (Minor Stretched) with $500k Debt Scenario 5 - Stretched Capital with No Debt Scenario 6 - Stretched Capital with Debt at End of Forecast Capital Program Revised with Water Lines assumed to be all in 2028 Revised with Water Lines assumed to be all in 2028 Revised with Water Lines assumed to be all in 2028 Revised with Water Lines assumed to be spread between 2028 to 2031 Revised with Water Lines assumed to be spread between 2028 to 2031 Reallocated capital to smooth out (pushed water meters to 2032 and 2033) Revised with Water Lines assumed to be spread between 2028 to 2031 Reallocated capital to smooth out (pushed water meters to 2032 and 2033) Bayham Base Charge 155% ($22.10) increase in 2025 3% per year increase from 2026 onwards Bayham to match Richmond by 2030 $10.21 (72% to 16% increase) per year increase from 2025 to 2030 5% per year increase from 2031 onwards 5% increase in 2025 173% ($25.90) increase inm 2026 3% per year increase from 2027 onwards 25% per year increase from 2025 to 2028 15% per year increase from 2029 to 2031 5% per year increase from 2032 onwards 25% per year increase from 2025 to 2028 15% per year increase from 2029 to 2031 5% per year increase from 2032 onwards 20% per year increase from 2025 to 2028 15% per year increase from 2029 to 2031 5% per year increase from 2032 onwards Bayham Volume Rates 5% per year increase over the forecast period 13% decrease in 2025 to match buy rate 5% per year increase over the remaining forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period Richmond Base Charge 3% per year increase over the forecast period 5% per year increase over the forecast period 3% per year increase over the forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period Richmond Volume Rates 5% per year increase over the forecast period 13% decrease in 2025 to match buy rate 5% per year increase over the remaining forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period 5% per year increase over the forecast period Debt Requirements No Debt $214,000 in 2028 No Debt $500,000 in 2030 No Debt $444,000 in 2032 Lowest Year Reserve Balance $28,628 in 2031 $55,744 in 2028 $29,640 in 2031 $73,888 in 2031 $374,702 in 2030 $42,026 in 2031 Ending Reserve Balance (2033)$576,112 $1,497,015 $671,641 $820,947 $404,191 $248,874 Scenario 1 –Full Cost Recovery with No Debt 10 Based on Annual Volumes of 155 m3 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $14.26 $36.36 $37.45 $38.57 $39.73 $40.92 $42.15 $43.41 $44.71 $46.05 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $171.12 $436.32 $449.40 $462.84 $476.76 $491.04 $505.80 $520.92 $536.52 $552.60 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $819.02 $1,116.77 $1,163.95 $1,213.04 $1,264.16 $1,317.19 $1,373.80 $1,432.32 $1,492.87 $1,557.00 Annual Bill Increase $297.75 $47.18 $49.09 $51.12 $53.03 $56.61 $58.52 $60.55 $64.13 Monthly Bill Increase $24.81 $3.93 $4.09 $4.26 $4.42 $4.72 $4.88 $5.05 $5.34 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $56.34 $58.03 $59.77 $61.56 $63.41 $65.31 $67.27 $69.29 $71.37 $73.51 Constant Rate $4.18 $4.55 $4.78 $5.02 $5.27 $5.53 $5.81 $6.10 $6.41 $6.73 Annual Base Rate Bill $676.08 $696.36 $717.24 $738.72 $760.92 $783.72 $807.24 $831.48 $856.44 $882.12 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $705.25 $740.90 $778.10 $816.85 $857.15 $900.55 $945.50 $993.55 $1,043.15 Total Annual Bill $1,323.98 $1,401.61 $1,458.14 $1,516.82 $1,577.77 $1,640.87 $1,707.79 $1,776.98 $1,849.99 $1,925.27 Annual Bill Increase $77.63 $56.53 $58.68 $60.95 $63.10 $66.92 $69.19 $73.01 $75.28 Monthly Bill Increase $6.47 $4.71 $4.89 $5.08 $5.26 $5.58 $5.77 $6.08 $6.27 Water Rate Summary - Richmond Annual Customer Water Bill - Based on 155 m³ of usage Water Rate Summary - Bayham Annual Customer Water Bill - Based on 155 m³ of usage Scenario 2 –Full Cost Recovery with Debt 11 Based on Annual Volumes of 155 m3 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $14.26 $24.47 $34.68 $44.89 $55.09 $65.30 $75.51 $79.29 $83.25 $87.41 Constant Rate $4.18 $3.64 $3.82 $4.01 $4.21 $4.42 $4.64 $4.87 $5.11 $5.37 Annual Base Rate Bill $171.12 $293.62 $416.12 $538.62 $661.12 $783.62 $906.12 $951.48 $999.00 $1,048.92 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $564.20 $592.10 $621.55 $652.55 $685.10 $719.20 $754.85 $792.05 $832.35 Total Annual Bill $819.02 $857.82 $1,008.22 $1,160.17 $1,313.67 $1,468.72 $1,625.32 $1,706.33 $1,791.05 $1,881.27 Annual Bill Increase $38.80 $150.40 $151.95 $153.50 $155.05 $156.60 $81.01 $84.72 $90.22 Monthly Bill Increase $3.23 $12.53 $12.66 $12.79 $12.92 $13.05 $6.75 $7.06 $7.52 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $56.34 $59.16 $62.12 $65.23 $68.49 $71.91 $75.51 $79.29 $83.25 $87.41 Constant Rate $4.18 $3.64 $3.82 $4.01 $4.21 $4.42 $4.64 $4.87 $5.11 $5.37 Annual Base Rate Bill $676.08 $709.92 $745.44 $782.76 $821.88 $862.92 $906.12 $951.48 $999.00 $1,048.92 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $564.20 $592.10 $621.55 $652.55 $685.10 $719.20 $754.85 $792.05 $832.35 Total Annual Bill $1,323.98 $1,274.12 $1,337.54 $1,404.31 $1,474.43 $1,548.02 $1,625.32 $1,706.33 $1,791.05 $1,881.27 Annual Bill Increase -$49.86 $63.42 $66.77 $70.12 $73.59 $77.30 $81.01 $84.72 $90.22 Monthly Bill Increase -$4.16 $5.29 $5.56 $5.84 $6.13 $6.44 $6.75 $7.06 $7.52 Water Rate Summary - Richmond Annual Customer Water Bill - Based on 155 m³ of usage Water Rate Summary - Bayham Annual Customer Water Bill - Based on 155 m³ of usage Scenario 3 –Council Direction Delayed Recovery with 5% Increase in 2025 12 Based on Annual Volumes of 155 m3 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $14.26 $14.97 $40.87 $42.10 $43.36 $44.66 $46.00 $47.38 $48.80 $50.26 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $171.12 $179.64 $490.44 $505.20 $520.32 $535.92 $552.00 $568.56 $585.60 $603.12 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $819.02 $860.09 $1,204.99 $1,255.40 $1,307.72 $1,362.07 $1,420.00 $1,479.96 $1,541.95 $1,607.52 Annual Bill Increase $41.07 $344.90 $50.41 $52.32 $54.35 $57.93 $59.96 $61.99 $65.57 Monthly Bill Increase $3.42 $28.74 $4.20 $4.36 $4.53 $4.83 $5.00 $5.17 $5.46 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $56.34 $58.03 $59.77 $61.56 $63.41 $65.31 $67.27 $69.29 $71.37 $73.51 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $676.08 $696.36 $717.24 $738.72 $760.92 $783.72 $807.24 $831.48 $856.44 $882.12 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $1,323.98 $1,376.81 $1,431.79 $1,488.92 $1,548.32 $1,609.87 $1,675.24 $1,742.88 $1,812.79 $1,886.52 Annual Bill Increase $52.83 $54.98 $57.13 $59.40 $61.55 $65.37 $67.64 $69.91 $73.73 Monthly Bill Increase $4.40 $4.58 $4.76 $4.95 $5.13 $5.45 $5.64 $5.83 $6.14 Water Rate Summary - Richmond Annual Customer Water Bill - Based on 155 m³ of usage Water Rate Summary - Bayham Annual Customer Water Bill - Based on 155 m³ of usage Scenario 4 –Revised Capital (Minor Stretched) with $500k Debt 13 Based on Annual Volumes of 155 m3 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $14.26 $17.83 $22.29 $27.86 $34.83 $40.05 $46.06 $52.97 $55.62 $58.40 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $171.12 $213.96 $267.48 $334.32 $417.96 $480.60 $552.72 $635.64 $667.44 $700.80 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $819.02 $894.41 $982.03 $1,084.52 $1,205.36 $1,306.75 $1,420.72 $1,547.04 $1,623.79 $1,705.20 Annual Bill Increase $75.39 $87.62 $102.49 $120.84 $101.39 $113.97 $126.32 $76.75 $81.41 Monthly Bill Increase $6.28 $7.30 $8.54 $10.07 $8.45 $9.50 $10.53 $6.40 $6.78 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $56.34 $59.16 $62.12 $65.23 $68.49 $71.91 $75.51 $79.29 $83.25 $87.41 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $676.08 $709.92 $745.44 $782.76 $821.88 $862.92 $906.12 $951.48 $999.00 $1,048.92 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $1,323.98 $1,390.37 $1,459.99 $1,532.96 $1,609.28 $1,689.07 $1,774.12 $1,862.88 $1,955.35 $2,053.32 Annual Bill Increase $66.39 $69.62 $72.97 $76.32 $79.79 $85.05 $88.76 $92.47 $97.97 Monthly Bill Increase $5.53 $5.80 $6.08 $6.36 $6.65 $7.09 $7.40 $7.71 $8.16 Water Rate Summary - Richmond Annual Customer Water Bill - Based on 155 m³ of usage Water Rate Summary - Bayham Annual Customer Water Bill - Based on 155 m³ of usage Scenario 5 –Stretched Capital with No Debt 14 Based on Annual Volumes of 155 m3 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $14.26 $17.83 $22.29 $27.86 $34.83 $40.05 $46.06 $52.97 $55.62 $58.40 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $171.12 $213.96 $267.48 $334.32 $417.96 $480.60 $552.72 $635.64 $667.44 $700.80 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $819.02 $894.41 $982.03 $1,084.52 $1,205.36 $1,306.75 $1,420.72 $1,547.04 $1,623.79 $1,705.20 Annual Bill Increase $75.39 $87.62 $102.49 $120.84 $101.39 $113.97 $126.32 $76.75 $81.41 Monthly Bill Increase $6.28 $7.30 $8.54 $10.07 $8.45 $9.50 $10.53 $6.40 $6.78 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $56.34 $59.16 $62.12 $65.23 $68.49 $71.91 $75.51 $79.29 $83.25 $87.41 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $676.08 $709.92 $745.44 $782.76 $821.88 $862.92 $906.12 $951.48 $999.00 $1,048.92 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $1,323.98 $1,390.37 $1,459.99 $1,532.96 $1,609.28 $1,689.07 $1,774.12 $1,862.88 $1,955.35 $2,053.32 Annual Bill Increase $66.39 $69.62 $72.97 $76.32 $79.79 $85.05 $88.76 $92.47 $97.97 Monthly Bill Increase $5.53 $5.80 $6.08 $6.36 $6.65 $7.09 $7.40 $7.71 $8.16 Water Rate Summary - Richmond Annual Customer Water Bill - Based on 155 m³ of usage Water Rate Summary - Bayham Annual Customer Water Bill - Based on 155 m³ of usage Scenario 6 –Stretched Capital with Debt at End of Forecast 15 Based on Annual Volumes of 155 m3 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $14.26 $17.11 $20.53 $24.64 $29.57 $34.01 $39.11 $44.98 $47.23 $49.59 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $171.12 $205.32 $246.36 $295.68 $354.84 $408.12 $469.32 $539.76 $566.76 $595.08 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $819.02 $885.77 $960.91 $1,045.88 $1,142.24 $1,234.27 $1,337.32 $1,451.16 $1,523.11 $1,599.48 Annual Bill Increase $66.75 $75.14 $84.97 $96.36 $92.03 $103.05 $113.84 $71.95 $76.37 Monthly Bill Increase $5.56 $6.26 $7.08 $8.03 $7.67 $8.59 $9.49 $6.00 $6.36 Description 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Monthly Base Rate $56.34 $59.16 $62.12 $65.23 $68.49 $71.91 $75.51 $79.29 $83.25 $87.41 Constant Rate $4.18 $4.39 $4.61 $4.84 $5.08 $5.33 $5.60 $5.88 $6.17 $6.48 Annual Base Rate Bill $676.08 $709.92 $745.44 $782.76 $821.88 $862.92 $906.12 $951.48 $999.00 $1,048.92 Volume 155 155 155 155 155 155 155 155 155 155 Annual Volume Bill $647.90 $680.45 $714.55 $750.20 $787.40 $826.15 $868.00 $911.40 $956.35 $1,004.40 Total Annual Bill $1,323.98 $1,390.37 $1,459.99 $1,532.96 $1,609.28 $1,689.07 $1,774.12 $1,862.88 $1,955.35 $2,053.32 Annual Bill Increase $66.39 $69.62 $72.97 $76.32 $79.79 $85.05 $88.76 $92.47 $97.97 Monthly Bill Increase $5.53 $5.80 $6.08 $6.36 $6.65 $7.09 $7.40 $7.71 $8.16 Water Rate Summary - Richmond Annual Customer Water Bill - Based on 155 m³ of usage Water Rate Summary - Bayham Annual Customer Water Bill - Based on 155 m³ of usage Comparison of Monthly Residential Bill –Bayham 16 Based on Annual Volumes of 155 m3 Scenario 1 - Bayham 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $68.25 $93.06 $97.00 $101.09 $105.35 $109.77 $114.48 $119.36 $124.41 $129.75 Total Monthly Wastewater Bill $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Combined Monthly Bill $127.17 $153.75 $159.51 $165.48 $171.67 $178.08 $184.84 $191.83 $199.05 $206.63 Monthly Bill Increase 26.58$ 5.75$ 5.97$ 6.19$ 6.41$ 6.77$ 6.99$ 7.22$ 7.58$ Scenario 2 - Bayham 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $68.25 $71.49 $84.02 $96.68 $109.47 $122.39 $135.44 $142.19 $149.25 $156.77 Total Monthly Wastewater Bill $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Combined Monthly Bill $127.17 $132.18 $146.53 $161.07 $175.79 $190.70 $205.80 $214.66 $223.89 $233.65 Monthly Bill Increase 5.00$ 14.35$ 14.54$ 14.72$ 14.91$ 15.10$ 8.86$ 9.23$ 9.76$ Scenario 3 - Bayham 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $68.25 $71.67 $100.42 $104.62 $108.98 $113.51 $118.33 $123.33 $128.50 $133.96 Total Monthly Wastewater Bill $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Combined Monthly Bill $127.17 $132.36 $162.93 $169.01 $175.30 $181.82 $188.69 $195.80 $203.14 $210.84 Monthly Bill Increase 5.19$ 30.56$ 6.08$ 6.29$ 6.52$ 6.88$ 7.11$ 7.34$ 7.70$ Scenario 4 - Bayham 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $68.25 $74.53 $81.84 $90.38 $100.45 $108.90 $118.39 $128.92 $135.32 $142.10 Total Monthly Wastewater Bill $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Combined Monthly Bill $127.17 $135.22 $144.35 $154.77 $166.77 $177.21 $188.75 $201.39 $209.96 $218.98 Monthly Bill Increase 8.05$ 9.12$ 10.42$ 12.00$ 10.44$ 11.55$ 12.64$ 8.57$ 9.02$ Scenario 5 - Bayham 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $68.25 $74.53 $81.84 $90.38 $100.45 $108.90 $118.39 $128.92 $135.32 $142.10 Total Monthly Wastewater Bill $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Combined Monthly Bill $127.17 $135.22 $144.35 $154.77 $166.77 $177.21 $188.75 $201.39 $209.96 $218.98 Monthly Bill Increase 8.05$ 9.12$ 10.42$ 12.00$ 10.44$ 11.55$ 12.64$ 8.57$ 9.02$ Scenario 6 - Bayham 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $68.25 $73.81 $80.08 $87.16 $95.19 $102.86 $111.44 $120.93 $126.93 $133.29 Total Monthly Wastewater Bill $58.92 $60.69 $62.51 $64.39 $66.32 $68.31 $70.36 $72.47 $74.64 $76.88 Total Combined Monthly Bill $127.17 $134.50 $142.59 $151.55 $161.51 $171.17 $181.80 $193.40 $201.57 $210.17 Monthly Bill Increase 7.33$ 8.08$ 8.96$ 9.96$ 9.66$ 10.64$ 11.60$ 8.17$ 8.60$ Comparison of Monthly Residential Bill –Richmond 17 Based on Annual Volumes of 155 m3 Scenario 6 - Richmond 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $110.33 $115.86 $121.67 $127.75 $134.11 $140.76 $147.84 $155.24 $162.95 $171.11 Monthly Bill Increase 5.53$ 5.80$ 6.08$ 6.36$ 6.65$ 7.09$ 7.40$ 7.71$ 8.16$ Scenario 1 - Richmond 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $110.33 $116.80 $121.51 $126.40 $131.48 $136.74 $142.32 $148.08 $154.17 $160.44 Monthly Bill Increase 6.47$ 4.71$ 4.89$ 5.08$ 5.26$ 5.58$ 5.77$ 6.08$ 6.27$ Scenario 2 - Richmond 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $110.33 $106.18 $111.46 $117.03 $122.87 $129.00 $135.44 $142.19 $149.25 $156.77 Monthly Bill Increase 4.16-$ 5.29$ 5.56$ 5.84$ 6.13$ 6.44$ 6.75$ 7.06$ 7.52$ Scenario 3 - Richmond 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $110.33 $114.73 $119.32 $124.08 $129.03 $134.16 $139.60 $145.24 $151.07 $157.21 Monthly Bill Increase 4.40$ 4.58$ 4.76$ 4.95$ 5.13$ 5.45$ 5.64$ 5.83$ 6.14$ Scenario 4 - Richmond 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $110.33 $115.86 $121.67 $127.75 $134.11 $140.76 $147.84 $155.24 $162.95 $171.11 Monthly Bill Increase 5.53$ 5.80$ 6.08$ 6.36$ 6.65$ 7.09$ 7.40$ 7.71$ 8.16$ Scenario 5 - Richmond 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 Total Monthly Water Bill $110.33 $115.86 $121.67 $127.75 $134.11 $140.76 $147.84 $155.24 $162.95 $171.11 Monthly Bill Increase 5.53$ 5.80$ 6.08$ 6.36$ 6.65$ 7.09$ 7.40$ 7.71$ 8.16$ Comparison of Residential Annual Combined Water and Wastewater Bill (Based on 155 m3) 18 $1,147 $640 $929 $1,117 $751 $894 $894 $886 $860 $858 $872 $688 $684 $819 $1,402 $1,390 $1,390 $1,390 $1,377 $1,324 $1,274 $687 $547 $534 $420 $1,212 $1,604 $932 $728 $911 $728 $728 $728 $728 $728 $693 $856 $854 $707 $420 $315 $357 $- $500 $1,000 $1,500 $2,000 $2,500 Water Wastewater Matters for Council’s Consideration 1.Consider a Scenario for the Proposed Water Rates; and 2.Consider the Proposed Wastewater Rates. 3.Finalize the Rate Study and Financial Plan based on the rates approved by Council 4.Approve and submit the Financial Plan to the Province as part of the Municipality’s Water Licence Renewal 19 Questions 20 Questions? THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 15, 2024 7:00 p.m. 7:30 p.m. Statutory Planning Meeting – 2 Applications The August 15, 2024 Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:02 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS Councillor Chilcott reminded residents that Watermelon Fest is taking place on Saturday, August 24th at the SCC. Parade begins at 10 am and there is also a pancake breakfast at the Fire Hall. Deputy Mayor Weisler noted the upcoming Cemetery Decoration Days. CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday, September 2nd for Labour Day. Councillor Emerson reminded residtend of the kayak fun run and another concert for the Lighthouse for the upcoming weekend. Mayor Ketchabaw noted there are still spots available for the Warden’s golf tournament taking place on August 26th at the Iron Horse Golf Club. 5. PRESENTATIONS Council Minutes August 15, 2024 2 6. DELEGATIONS 7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held July 18, 2024 B. Statutory Planning Meeting held July 18, 2024 Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting of Council and Statutory Planning Meeting held July 18, 2024 be approved as presented. CARRIED 8. MOTIONS AND NOTICE OF MOTION 9. OPEN FORUM One (1) member of the public spoke to item 16. B. 10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. PHYSICAL SERVICES – EMERGENCY SERVICES 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 11.2 Reports to Council 12. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 12.1 Correspondence 12.1.1 Receive for Information A. Notice of Decision re Minor Variance A-11/24 Deconinck B. Notice of Passing re Zoning By-law Amendment ZBA-09/24 Jurenas C. Notice of Passing re Zoning By-law Amendment ZBA-17/24 Giles D. Notice of Public Meeting re Proposed Minor Variance A-12/24 Docheff E. Notice of Public Meeting re Proposed Minor Variance A-13/24 Craig Council Minutes August 15, 2024 3 F. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-20/24 Cadman G. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-21/24 Municipality of Bayham Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT items 12.1.1 A – G be received for information. CARRIED 12.1.2 Requiring Action 12.2 Reports to Council A. Report DS-58/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Consent Application E66-24 Hiebert, N, 9411 Elgin Street, Straffordville Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT Report DS-58/24 regarding the Consent Application E66-24 Hiebert be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E66-24 be granted subject to the following conditions and considerations: 1. That the owner installs a new private well on the proposed Severed Lot providing the Municipality with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety. 2. That the owner obtains a permit from the Municipality of Bayham for the installation of a new municipal sanitary service connection to the proposed Severed Lot; 3. That the owner enter into a Development Agreement with the Municipality to upgrade the public right-of-way lands along the entirety of the width and frontage of the proposed Severed Lot to current municipal standards, including, but not limited to, roadway surface widening, turnaround at the southern terminus meeting municipal design standards, signage and ditch/drainage works with a security deposit based on a percentage of the estimated cost for road works and insurance indemnifying the Municipality. The extent of the upgrades will be determined subsequent to detailed review of the owner’s professional design plans for the development, and prior to the signing of the Development Agreement in consultation with the Municipality, and/or Municipal Engineering Consultants, and the owner’s Professional Engineering Consultant. 4. That the owner obtains approval from the Municipality of Bayham for road entrance permit (Elgin Street) for a new access to the proposed Severed Lot; 5. That the owner provides an engineered stamped grading and storm water management plan for each parcel to demonstrate that each will drain properly with no negative impacts on the neighbouring lands or the street, all to the satisfaction of the Municipality of Bayham. 6. That the applicant initiate and assume, if required, all engineering costs associated Council Minutes August 15, 2024 4 with the preparation of a revised assessment schedule for the Straffordville Drain #8 in accordance with the Drainage Act, RSO 1990, as amended, with a deposit to be paid in full to the Municipality prior to the condition being deemed fulfilled. If the deposit does not cover the costs of the revised assessment schedule, the applicant will be billed for any additional costs incurred. 7. That the owner pay fees as required in Municipal By-law No. 2020-053 Cash-in-lieu of Parkland. 8. That the owner provides a digital copy of a survey of the subject lands. 9. That the owner applies and pays all fees to the Municipality with respect to Civic Addressing/signage for the severed lot. 10. That the owner provides a Planning Report Fee payable to the Municipality of Bayham. CARRIED B. Report DS-59/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Official Plan Amendment OPA-02/24 1830567 Ontario Inc. 55942 Maple Grove Line, OPA No. 37 Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Staff Report DS-59/24 regarding the Official Plan Amendment Application OPA- 01/24 submitted by 1830567 Ontario Inc. be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 18, 2024 associated with this application, the appointed agent was present and there were no oral or written public submissions and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Council considers the proposed amendment to add a site-specific text section to the Official Plan to be consistent with the Provincial Policy Statement 2020, and in conformity to the Elgin County Official Plan, and the Municipality of Bayham Official Plan; AND THAT By-law No. 2024-048 being an adopting By-law for Official Plan Amendment No. 37, for the purpose of adding a new site-specific sub-section to permit the severance of an existing single-detached dwelling constructed in 2021 on the subject lands made surplus through farm consolidation that does not conform to Section 2.1.7.1 of the Official Plan, which currently requires that consents to sever and convey an existing farm dwelling requires the dwelling to have been built and occupied a minimum of ten (10) years prior to the date of consent application and whereby the existing single-detached dwelling, to be severed through a future consent application as a surplus farm dwelling, was constructed in 2021 to replace the previous and now demolished single-detached dwelling built in 1900 that was uninhabitable and in a state of disrepair; AND THAT adopted Official Plan Amendment No. 37 be forwarded to the County of Elgin for approval. CARRIED Council Minutes August 15, 2024 5 C. Report DS-60/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-15/24 Bergen, 10564 Culloden Road Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report DS-60/24 regarding the Bergen rezoning application ZBA-15/24 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 18, 2024 associated with this application, the appointed agent was in attendance with no oral or written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Part Lot 6 Concession 9, known municipally as a 10564 Culloden Road, hamlet of North Hall, from Holding Hamlet Residential (HR (h1)) Zone to Hamlet Residential (HR) Zone on the severed lot and from Agricultural (A1) to Site-specific Agricultural (A1-47) on a portion of the retained parcel as a condition of Consent E18-24 to permit the severance of an existing single-detached dwelling; AND THAT Zoning By-law No. Z787-2024 be presented to Council for enactment. CARRIED The Council Meeting recessed to hold a Statutory Planning Meeting at 7:28 pm The Council Meeting resumed at 7:56 pm and recessed for a break The Council Meeting resumed at 8:05 pm D. Report DS-61/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-18/24 Wiebe, 55309 Talbot Line Moved by: Councillor Emerson Seconded by: Deputy Mayor Weisler THAT Report DS-61/24 regarding the Wiebe rezoning application ZBA-18/24 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 18, 2024 associated with this application, there was one oral presentation by the appointed agent and no written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Pat Lot 9 Concession 9, known municipally as 55309 Council Minutes August 15, 2024 6 Talbot Line, from Hamlet Residential (HR) to Site-specific Hamlet Residential (HR-16) to permit the development of an accessory building for personal storage of a boat, camping trailer and personal belongings, which requires relief from the following provisions:  Section 9.5.1 to permit a Maximum Accessory Building Height of 6.1 metres, whereas 4.5 metres is required, and;  Section 9.7 to permit a Maximum Floor Area of 372.0 m2 for an Accessory Building, whereas 75.0 m2 or 8% lot coverage (whichever is less) is required AND THAT Zoning By-law No. Z786-2024 be presented to Council for enactment. CARRIED E. Report DS-62/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning Application ZBA-19/24 Giesbrecht, 11306, 11390 and 11450 Ridge Line Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report DS-62/24 regarding the Giesbrecht rezoning application ZBA-19/24 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held July 18, 2024 associated with this application, the property owner was in attendance with no oral or written submissions received regarding this matter; AND THAT all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on a property located in Part Lots 23 and 24 Concession 8, known municipally as a 11306 Ridge Line from Agricultural (A1-A) Zone to Rural Residential (RR) Zone on the severed lot and change the zoning on the retained parcel known municipally as 11390 and 11450 Ridge Line from Agricultural (A1-A) to Special Agricultural (A2) to prohibit new dwellings as a condition of Consent E75-24 to permit the severance of an existing single- detached dwelling as a surplus farm dwelling; AND THAT Zoning By-law No. Z788-2024 be presented to Council for enactment. CARRIED F. Report DS-63/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Delegation of Powers and Duties – Development Agreements and Temporary Use and Removal/Demolition Agreements Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-63/24 re Delegation of Powers and Duties – Development Agreements and Temporary Use and Removal/Demolition Agreements be received for information; Council Minutes August 15, 2024 7 AND THAT the Municipality of Bayham’s Chief Administrative Officer (CAO) be delegated authority to enter into Development Agreements and Temporary Use and Removal/Demolition Agreements on Council’s behalf; AND THAT the appropriate amending by-law be presented to Council for enactment. CARRIED 13. FINANCE AND ADMINISTRATION 13.1 Correspondence 13.1.1 Receive for Information A. Town of Plympton-Wyoming re Underserviced Cellular Communication Services in Rural and Urban Centres in the Town of Plympton-Wyoming, other Rural and Urban Centres across Lambton County, and Beyond B. Township of Georgian Bluffs re AMO/OMA Joint Health Resolution Campaign C. County of Frontenac re Request for Provincial Government to Recognize the Physician Shortage in Frontenac County D. Township of Lucan Biddulph re AMO/OMA Joint Health Resolution Campaign – Physician Shortage E. Municipality of Wawa re Ontario Forest Industries Association – Immediate Action Needed to Support Ontario’s Forest Sector F. Town of Cochrane re Ontario Regulation 391/21 Blue Box for Ineligible Sources G. Municipal Engineers Association re Ontario Provincial Standards H. Ministry of Natural Resources re Proposal Regarding Developing a Commercial-Scale Framework for Geologic Carbon Storage I. County of Elgin re No Parking Zone on Fulton Street Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT items 13.1.1 A – I be received for information. CARRIED 13.1.2 Requiring Action 13.2 Reports to Council A. Report CAO-31/24 by Thomas Thayer, CAO re Survey and Consideration of Surplus – Ann Street Lands Council Minutes August 15, 2024 8 Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report CAO-31/24 re Survey and Consideration of Surplus – Ann Street Lands be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham deems Parts 1 through 8 on survey yet-to-be-registered surplus to the needs of the Municipality for purposes of sale; AND THAT the Council of The Corporation of the Municipality of Bayham accepts the quote provided by PBR Excavating in the amount of $13,995 + HST to install servicing to Parts 1 through 8 on survey yet-to-be-registered; AND THAT the costs associated with ensuring proper water and wastewater servicing to the aforementioned Parts 1 through 8 be funded from the Wastewater Reserve Fund; AND THAT a public comment period of no fewer than twenty-one (21) days be commenced at the appropriate time as determined by staff and after such time as the survey is registered. CARRIED 14. BY-LAWS A. By-law No. 2024-048 Being a by-law to adopt Official Plan Amendment No. 37 B. By-law No. 2024-049 Being a by-law to amend By-law No. 2014-090 being a by- law to adopt a policy with respect to the delegation of powers and duties of Council of the Corporation of the Municipality of Bayham C. By-law No. 2024-050 Being a by-law to appoint municipal officers and employees for the Municipality of Bayham D. By-law No. Z786-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Wiebe E. By-law No. Z787-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Bergen F. By-law No. Z788-2024 Being a by-law to amend By-law No. Z456-2003, as amended – Giesbrecht Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-law Nos. 2024-048, 2024-049, 2024-050, Z786-2024, Z787-2024 and Z788- 2024 be read a first, second and third time and finally passed. CARRIED Council Minutes August 15, 2024 9 15. UNFINISHED BUSINESS 16. OTHER BUSINESS A. Draft Minutes of the July 15, 2024 Waterfront Advisory Meeting Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the draft minutes from the July 15, 2024 Waterfront Advisory Committee Meeting be received for information. CARRIED B. Waterfront Advisory Committee Recommendations to Council Moved by: Councillor Emerson Seconded by: Councillor Froese THAT the Waterfront Advisory Committee Recommendations to Council be received for information; AND THAT discussions on playground equipment at the East Beach be deferred to the 2025-2034 Capital Budget deliberations; AND THAT a review of the Waterfront Advisory Committee Terms of Reference be deferred to the new term of Council. CARRIED 16.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 8:51 p.m. to discuss: A. Confidential Item re Labour relations, employee negotiations; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (CUPE) B. Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) C. Confidential Item re Personal matters about an identifiable individual (Advisory Committees) CARRIED Council Minutes August 15, 2024 10 16.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the “In Camera” Session at 9:28 p.m. and report on Confidential Item re Labour relations, employee negotiations; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (CUPE), Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) and Confidential Item re Personal matters about an identifiable individual (Advisory Committees). CARRIED Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Confidential Item re Labour relations, employee negotiations; A position, plan, procedure, criteria or instruction to be applied to any negotiations on or to be carried on by or on behalf of the Municipality or Local Board (CUPE) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Confidential Item re Personal matters about an identifiable individual; Labour relations, employee negotiations (Human Resources) be received for information; AND THAT staff proceed as directed. CARRIED Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Confidential Item re Personal matters about an identifiable individual (Advisory Committees) be received for information; AND THAT the appointment of Jean-Ann Baranik to the Museum Advisory Committee be rescinded. CARRIED 17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-051 Being a by-law to confirm all actions of Council Council Minutes August 15, 2024 11 Moved by: Councillor Chilcott Seconded by: Councillor Emerson THAT Confirming By-law No. 2024-051 be read a first, second and third time and finally passed. CARRIED 18. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Emerson THAT the Council meeting be adjourned at 9:31 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 15, 2024 7:30 p.m. A. Proposed Zoning By-Law Amendment ZBA-20/24 13540 Bayham Drive, Cadman B. Proposed Zoning By-Law Amendment ZBA-21/24, Municipality of Bayham The August 15, 2024 Planning Public Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL PUBLIC ATTENDEES A: N/A PUBLIC ATTENDEES B: TONY CSINOS SUSANNE SCHLOTZHAUER APPLICATION A 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Proposed Zoning By-Law Amendment ZBA-20/24 13540 Bayham Drive, Cadman THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-XX)’ Zone to permit the development of an 2 Additional Residential Unit (ARU) within a detached accessory building (pool house) that is 152% (385.4 m2 or 4,148.0 ft2) of the principal farm dwelling (253.1 m2 or 2,724.0 ft2), whereas Section 4.2.f) of the Zoning By-law states that 25% (63.3 m2 or 681.0 ft2) is the required maximum size for accessory use buildings accessory to principal farm dwellings on the subject property. The subject property is known as 13540 Bayham Drive, east side, and south of Talbot Line (Highway 3). THE EFFECT of this By-law is to facilitate the development a proposed detached accessory building (pool house) for the purpose of an ARU on the subject property. 5. PUBLIC PARTICIPATION No public participation. 6. CORRESPONDENCE No correspondence. 7. OTHER BUSINESS No other business. 8. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-20/24 is now complete at 7:32 p.m. CARRIED APPLICATION B 9. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:33 p.m. 10. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 11. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING 12. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT B. Proposed Zoning By-Law Amendment ZBA-21/24, Municipality of Bayham 3 THE PURPOSE of this By-law is to amend various sections of the Zoning By-law pertaining to Additional Residential Units in order to ensure conformity with the Planning Act and Municipality of Bayham Official Plan with respect to More Homes Built Faster Act, 2022 (Bill 23). The proposed revisions are as follows, and further detailed on the “Draft Housekeeping Amendments for Bill 23 - July 2024” document available on the Municipality of Bayham website:  Section 2.0 Definitions - Replace and revise the definition of “Dwelling Unit, Second” with “Additional Residential Unit”.  Section 4.2 f) Accessory Use – Replace and revise in its entirety regarding the permitted Maximum Floor Areas of accessory use buildings accessory to the principal farm dwelling in all Agricultural Zones (A1/A1-A and A2), excluding main farm buildings such as barns, greenhouses, stables and driving sheds.  Section 4.9 Obnoxious Uses – Add “water” in addition to land, and clarify the obnoxious uses regulations apply to both vacant lands and lands consisting of buildings/structures.  Section 4.32.2 Parking Requirements - Replace “Dwelling Unit, Second” with “Additional Residential Unit” in the minimum parking space requirement table.  Section 4.59 Second Dwelling Units - Replace the title “Second Dwelling Units” with “Additional Residential Unit”, and replace and revise Subsections a) through h) in its entirety with new provisions in accordance with the Official Plan. The amendments are general amendments that do not apply to specific locations in the Municipality, therefore, no key map or Zoning By-law Schedule changes are necessary. THE EFFECT of this By-law will be to ensure conformity with the Planning Act legislative changes as a result of More Homes Built Faster Act, 2022 (Bill 23), and conformity to the Municipality of Bayham Official Plan (OPA No.34, By-law No. 2023-077) that was Adopted by Council and Approved by Elgin County on November 14, 2023. 13. PUBLIC PARTICIPATION Tony Csinos asked clarifying questions of the new definitions and their effect. Staff and Council discussed with Mr. Csinos the required updates for the Zoning By-law to be consistent with other legislations. The discussion led into enforcement of the Zoning By-law and Mayor Ketchabaw noted that is a conversation outside of this application and that they could continue that chat outside of the Planning Meeting. Susanne Schlotzhauer noted a concern with the new provisions listed in the notice for the replacement of items 4.59 A – H. Ms. Schlotzhauer spoke to the existing building height restriction and wanting this to be changed. Mayor Ketchabaw noted this is not what is being considered at this time. 14. CORRESPONDENCE One (1) item of correspondence was submitted by email and circulated to the Council on August 15, 2024. The correspondence will be included in the future staff report. 4 15. OTHER BUSINESS No other business. 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Zoning By-law be considered at a future meeting of Council; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application ZBA-21/24 is now complete at 7:56 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers – HYBRID Thursday, August 29, 2024 6:00 p.m. The August 29, 2024 Special Council Meeting was held using hybrid technologies via Zoom and livestreamed on YouTube. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS DAN FROESE SUSAN CHILCOTT TIMOTHY EMERSON STAFF PRESENT: CAO THOMAS THAYER CLERK MEAGAN ELLIOTT PLANNING COORDINATOR / DEPUTY CLERK MARGARET UNDERHILL PLANNING CONSULTANTS VICTOR LABRECHE DOUGLAS STEWART EMILY SCHNITTKE 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:00 pm. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PRESENTATIONS A. Arcadis Project Team re Bayham Official Plan Review – Shaping our Future: Progress Report #1 (Phase Two – Consultation & Policy Review) Moved by: Deputy Mayor Weisler Seconded by: Councillor Emerson THAT the presentation from the Arcadis Project Team re Bayham Official Plan Review – Shaping our Future: Progress Report #1 (Phase Two – Consultation & Policy Review) be received for information; AND THAT the property owners who may be impacted by possible settlement boundary adjustments be contacted as a part of the Official Plan Conformity Review engagement process. CARRIED Council Minutes August 29, 2024 2 4. REPORTS TO COUNCIL A. Report CL-08/24 by Meagan Elliott, Clerk re Amendments to 2024 Council Schedule Moved by: Councillor Emerson Seconded by: Councillor Froese THAT Report CL-08/24 re Amendments to 2024 Council Schedule be received for information; AND THAT Council amends the 2024 Council Meeting Schedule as follows:  Thursday, September 5, 2024 to begin at 6:30 pm  Thursday, November 7, 2024 to be moved to Wednesday, November 6, 2024. CARRIED 5. OTHER BUSINESS 5.1 In Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an “In Camera” Session at 7:52 p.m. to discuss: A. Confidential Item re Personal matters about an identifiable individual (Administration) CARRIED 5.2 Out of Camera Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Council do now rise from the “In Camera” Session at 8:33 p.m. and report on Confidential Item re Personal matters about an identifiable individual (Administration). CARRIED Moved by: Councillor Emerson Seconded by: Councillor Chilcott THAT Confidential Item re Personal matters about an identifiable individual (Administration) be received for information; AND THAT the Mayor and Deputy Mayor proceed as directed. CARRIED Council Minutes August 29, 2024 3 6. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-law No. 2024-052 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT Confirming By-law No. 2024-052 be read a first, second and third time and finally passed. CARRIED 7. ADJOURNMENT Moved by: Councillor Froese Seconded by: Deputy Mayor Weisler THAT the Council meeting be adjourned at 8:35 p.m. CARRIED MAYOR CLERK Motion Pursuant to the Municipality of Bayham’s Procedural By-law No. 2023-021, a Motion or Notice of Motion may be proposed by a Member of Council and included on a Regular Session Agenda for discussion and Council consideration. A Motion will require a Seconder prior to consideration. ___________________________________________________________________________ Maximum Building Height Moved by: Councillor Emerson Seconded by: WHEREAS the Municipality of Bayham has enacted By-law No. Z456-2003 as its Zoning By- law to regulate development uses, scale, and form in Bayham; AND WHEREAS Section 10.5 of the Zoning By-law requires a Maximum Building Height of 7.0 metres; AND WHEREAS this Maximum Building Height has been established for fire protection reasons; AND WHEREAS Council has received and approved numerous applications for height variances over the establishment 7.0-metre maximum; THEREFORE BE IT RESOLVED THAT staff be directed to report to Council with further information on the necessity to maintain a 7.0-metre maximum building height, any additional explanation to substantiate the established height, and any opportunity to amend this zoning provision. Motion Pursuant to the Municipality of Bayham’s Procedural By-law No. 2023-021, a Motion or Notice of Motion may be proposed by a Member of Council and included on a Regular Session Agenda for discussion and Council consideration. A Motion will require a Seconder prior to consideration. ___________________________________________________________________________ Municipally-Owned Lands for Residential Development Purposes Moved by: Deputy Mayor Weisler Seconded by: WHEREAS the Municipality has been servicing debt associated with the HMCS Ojibwa since March 2015; AND WHEREAS the existing ten-year term of the debt expires in March 2025; AND WHEREAS Council has made a concerted effort over the last nine years to find efficiencies in the size of the Municipality’s non-core portfolio and contribute to the Guarantorship Loan Transfer Reserve to extinguish the remaining debt in March 2025; AND WHEREAS Council has continued this approach by deeming lands fronting onto Ann Street in Vienna surplus for residential development; AND WHEREAS the net proceeds of sale of the Ann Street Lands may be allocated in whole or in part to extinguishing the remaining HMCS Ojibwa debt; AND WHEREAS additional consideration of optimizing the Municipality’s balance of non-core lands versus developable lands may result in additional net proceeds and/or additional residential development to support future capital and operating needs; THEREFORE BE IT RESOLVED THAT staff be directed to review and present additional options to Council regarding the potential surplus of Municipally-owned lands for residential development purposes. ZBA-15/24 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z787-2024 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: AGANETA BERGEN 10564 CULLODEN ROAD, NORTH HALL TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z787-2024 on the 15th day of August 2024 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 5th day of September 2024 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a result of a severance for the creation of a new lot, in Zoning By-law Z456-2003. The proposed Retained Lot is to be rezoned from ‘Agricultural (A1)’ Zone to a ‘Site-Specific Agricultural (A1-47)’ Zone to permit a Minimum Lot Area of 7.9 hectares, a Minimum Lot Frontage of 22.0 m (72.2 ft), and a Minimum Side Yard Depth of 2.8 m (9.2 ft) for the existing accessory building/structure. The proposed Severed Lot is to be rezoned from ‘Holding Hamlet Residential (HR(h1))’ Zone to ‘HR’ Zone in order to remove the ‘h1’ Holding Provision pertaining to adequate water and sanitary servicing. The subject lands are known as 10564 Culloden Road, east side, and north of Eden Line in the Hamlet of North Hall. THE EFFECT of this By-law will be to recognize the Minimum Lot Area and Minimum Lot Frontage deficiency and permit a reduced Minimum Side Yard Depth from the existing accessory building/structure for proposed Retained Lot. Further, the effect of this By-law will be to sever the existing single-detached dwelling on the proposed Severed Lot and remove the h1 Holding Provision, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E18-24 that was Conditionally Approved on March 27th, 2024. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 16th DAY OF AUGUST 2024. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-18/24 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z786-2024 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: WIEBE, J & T, 55309 TALBOT LINE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z786-2024 on the 15th day of August 2024 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 5th day of September 2024 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Hamlet Residential (HR)’ Zone to a ‘Site-Specific Hamlet Residential (HR-16)’ Zone to facilitate the development of a new accessory building and seek relief from the following provisions:  Permit a Maximum Accessory Building Height of 6.1 m (20.0 ft), whereas Section 9.5.1 of the Zoning By-law requires 4.5 metres, and;  Permit a Maximum Floor Area of 372.0 m2 (4,004.2 ft2) for an Accessory Building, whereas Section 9.7 of the Zoning By-law requires 75.0 m2 (807.3 ft2) or 8% lot coverage (whichever is less). The subject property is known as 55309 Talbot Line, south side, and north of Eden Line. THE EFFECT of this By-law will be to permit a new accessory building on the subject property for the purpose of storing a boat, camping trailer, and personal belongings, with a proposed Maximum Height of 6.1 m (20.0 ft.) and Maximum Floor Area of 372.0 m2 (4,004.2 ft2) by way of Site-Specific Exceptions to the current HR Zone. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 16th DAY OF AUGUST 2024. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-19/24 PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z788-2024 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: NEIL AND MARIA GIESBRECHT 11306, 11390 and 11450 RIDGE LINE, EDEN TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z788-2024 on the 15th day of August 2024 under Section 34 of the Planning Act. AND TAKE NOTICE that any person or agency may appeal to the Ontario Land Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 5th day of September 2024 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law Amendment is to rezone two portions of the subject lands as a result of a surplus farm dwelling severance, in Zoning By-law Z456-2003. The proposed Severed Lot is to be rezoned from the ‘Agricultural (A1-A)’ Zone to the ‘Rural Residential (RR)’ Zone. The proposed Retained Lot is to be rezoned from the ‘A1-A’ Zone to the ‘Special Agricultural (A2)’ Zone to prohibit new dwellings. The subject lands are known as 11306 & 11390 Ridge Line, south side, east of Plank Road. THE EFFECT of this By-law will be to recognize the residential nature of the newly created residential lot and to prohibit new dwellings on the retained farm parcel in accordance with the Official Plan, as part of the clearing of Consent Conditions for Elgin Land Division Committee file number E75-23 that was Conditionally Approved on May 22nd, 2024. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Land Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Land Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection by contacting the municipal office. DATED AT THE MUNICIPALITY OF BAYHAM THIS 16th DAY OF AUGUST 2024. NOTE: For information regarding the fees associated with an appeal to the Ontario Land Tribunal, please see the following link: https://olt.gov.on.ca/appeals-process/fee-chart/ or contact the Municipality. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 E-mail: munderhill@bayham.on.ca W: www.bayham.on.ca A-14/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: JACOB AND LINDA DRIEDGER LOCATION: 56105 MAVERICK COURT, STRAFFORDVILLE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (A-14/24). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on September 5, 2024, at 6:00 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to permit a Maximum Building Height of 8.0 metres for the development of a new single-detached dwelling, whereas Section 10.5 of the Zoning By-law requires a Maximum Building Height of 7.0 metres. The subject lands are located at 56105 Maverick Court, west of Sandytown Road in the Village of Straffordville. THE EFFECT of this variance is to permit an increased Maximum Building Height to accommodate a new single-detached dwelling on the vacant subject property. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 9:00 am on Thursday, August 29, 2024, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 23rd day of August 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Village of Straffordville A-15/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: PETER & AGANETHA FRIESEN LOCATION: 55837 5TH STREET, STRAFFORDVILLE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Minor Variance (A-15/24). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on September 5, 2024, at 6:00 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Minor Variance to Zoning By-law No. Z456-2003 under Section 45 of the Planning Act. Committee of Adjustment Meetings may also be viewed virtually through the live-stream on the Municipality of Bayham YouTube Channel: Bayham YouTube THE PURPOSE of this variance is to permit a Minimum Lot Frontage of 16.0 metres for the creation of new residential lot, whereas Section 10.4 of the Zoning By-law requires a Minimum Lot Frontage of 20.0 metres for lots partially serviced. The subject lands are located at 55837 5TH Street, east of Plank Road in the Village of Straffordville. THE EFFECT of this variance is to permit a reduced Minimum Lot Frontage for the creation of a new residential lot in order to clear the Consent Conditions of Approval for Elgin Land Division Committee file number E46-24 that was Conditionally Approved on July 24th, 2024. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. Please be advised that equal consideration is given to all written and oral presentations provided prior to or at the public meeting. When possible, please consider utilizing written correspondence to be submitted to the undersigned by 9:00 am on Thursday, August 29, 2024, to be included in the Committee of Adjustment agenda. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained by contacting the Municipal Office. Dated at the Municipality of Bayham this 23rd day of August 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Village of Straffordville ZBA-23/24 NOTICE OF INTENT TO PASS AN AMENDING BY-LAW TO REMOVE A HOLDING SYMBOL IN THE MUNICIPALITY OF BAYHAM APPLICANT: 11:28 PROPERTIES INC. LOCATION: PART LOT 22, CONCESSION 8, EDEN TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment for the Removal of a Holding Provision (ZBA-23/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on September 5th, 2024, at 8:00 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 and 36 of the Planning Act. AND TAKE NOTICE that only the applicant may file an appeal to the Ontario Land Tribunal should Council refuse to remove the Holding Provision, or where Council fails to make a decision within 90 days after the application was submitted. THE PURPOSE of the By-law is to facilitate the removal of the ‘h2’ Holding Provision on the lands located at Part Lot 22, Concession 8, east side of Plank Road in the Hamlet of Eden, as it relates to the Subdivision Agreement that was approved by By-law 2024-045 on July 18th, 2024. The subject lands are to be zoned from the ‘Holding Hamlet Residential (HR(h2))’ Zone to ‘Hamlet Residential (HR)’ Zone in the Municipality of Bayham Zoning By-law Z456-2003. THE EFFECT of this By-law will be to satisfy the Conditions of the Subdivision Agreement that was approved by By-law 2024-045 on July 18th, 2024. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 23rd day of August 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca ZBA-22/24 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: JESSE AND SARAH FROESE LOCATION: 55210 MAPLE GROVE LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a proposed Zoning By-law Amendment (ZBA-22/24). AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, September 19th, 2024, at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. Public Planning Meetings may be viewed virtually through the live-stream on the Municipality of Bayham’s YouTube Channel THE PURPOSE of this By-law Amendment is to rezone the subject property from ‘Agricultural (A1-A)’ Zone to a ‘Site-Specific Agricultural (A1-A-XX)’ Zone to permit an ‘Agricultural Service Establishment’ as an additional permitted use, limited to the storage and distribution of portable toilets to support agricultural operations in the surrounding area. The proposed ‘Agricultural Service Establishment’ shall be limited to a Maximum Floor Area of 280.0 m2 (3,013.8 ft2) and outdoor storage will be restricted to the rear yard. The subject property is known as 55210 Maple Grove Line, north side, and west of Sandytown Road. THE EFFECT of this By-law is to allow for the storage and distribution of portable toilets to support agricultural operations in the surrounding area as an additional permitted use with a limited area Maximum Floor Area of 280.0 m2 (3,013.8 ft2) and outdoor storage will be restricted to the rear yard. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. If possible, any written comments are to be submitted on or before 4:30pm on Wednesday, September 11, 2024 to munderhill@bayham.on.ca or at the municipal office so that they may be included in the public meeting agenda. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Land Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 30th day of August 2024. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca REPORT DRAINAGE TO: Mayor & Members of Council FROM: Steve Adams, Manager of Public Works|Drainage Superintendent DATE: September 5, 2024 REPORT: DR-10/24 SUBJECT: PETITION FOR DRAINAGE – ALGAR FARMS LTD. BACKGROUND This Report is to present Council the Petition filed with the Clerk of the Municipality of Bayham on August 27, 2024. The petition is signed by Del Wakcarius, and is for drainage works for lands owned by Algar Farms Ltd, known as Concession 3 PT Lots 1,2,3 Calton Line in the Municipality of Bayham. The lands requiring a drainage outlet are located on the East side of Richmond Road south of the residential area with in the boundary of Calton. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the “area requiring drainage”. Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the “on-site meeting” to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment of the engineer (Section 9.1) the Municipal Clerk to send a written notice, specifying the time and place of an “on-site meeting”. The notice must be served seven days prior to the proposed site meeting. DISCUSSION The property owned by Algar Farms Ltd. is in the process finalizing a two (2)-lot severance. Part of Elgin County Engineer conditions was a legal outlet for drainage for the properties. Staff have determined that the existing Municipal drain County Road 43 Drain runs just north of the properties and with a small change in the assessment and extending the current drain this would be a relatively easy process. Utilizing the Ontario Drainage Act under a Major Improvement (Section 78) project to extend the outlet would provide the legal outlet to continue through the severance process. Pending an on-site meeting and the review the existing County Road 43 Drain, the decision would be at direction of the municipal engineer. The developer currently has submitted the site plans for approval. It is staff recommendation, if to proceed with the petition, to retain Spriet Associates Ltd. as the municipal drainage engineer to move forward with this petition. STRATEGIC PLAN Not applicable. RECOMMENDATION THAT Report DR-10/24 regarding the petition for drainage for Algar Farms Ltd. be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Del Wakcarius, President of Algar Farms Ltd; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates Ltd., Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council’s consideration. Respectfully Submitted by: Reviewed by: Steve Adams Thomas Thayer, CMO, AOMC Manager of Public Works|Drainage Superintendent Chief Administrative Officer REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: September 5, 2024 REPORT: DS-66/24 FILE NO. C-07 / D13.1128 Roll # 3401-000-006-06700 SUBJECT: Rezoning Application ZBA-23/24 11:28 Properties Inc. Zoning By-law No. Z790-2024 BACKGROUND Appointed Agent Stephen Cornwell, Cyril J. Demeyere Limited, has submitted a rezoning application on behalf of 11:28 Properties Inc. to rezone a property subject to a Plan of Subdivision 34T-BY2201 located in Concession 8 Part Lot 22, in the hamlet of Eden. The subject lands are designated ‘Residential’ in the Municipality of Bayham Official Plan and are zoned Holding Hamlet Residential (HR(h2)) in the Municipality of Bayham Zoning By-law No. Z456-2003. The purpose of the By-law is to facilitate the removal of the ‘h2’ Holding Provision on the lands located at Part Lot 22, Concession 8, east side of Plank Road in the Hamlet of Eden, as it relates to the Subdivision Agreement that was approved by By-law No. 2024-045 on July 18th, 2024. The subject lands are to be zoned from the ‘Holding Hamlet Residential (HR(h2))’ Zone to ‘Hamlet Residential (HR)’ Zone in the Municipality of Bayham Zoning By-law No. Z456-2003. The effect of this By-law will be to satisfy a Condition of the Subdivision Agreement. A public meeting will be held September 5, 2024. DISCUSSION The purpose and intent of the Zoning By-law amendment for the removal of the Holding Provision was circulated by Notice of Public Meeting on August 23, 2024. A By-law is prepared for this application. Further, no members of the public can appeal a Holding Provision as only the applicant is able to appeal if Council refuses or does not make a decision within a specified time frame. By entering in to the Subdivision Agreement, the applicant has fulfilled the requirements to Staff Report DS-66/24 11:28 Properties Inc. 2 remove the holding provision. Staff and planner are supportive of the purpose and effect of the zoning amendment and recommend by-law approval. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Rezoning Application ZBA-23/24 11:28 Properties Inc. 2. Draft Zoning By-law No. Z790-2024 RECOMMENDATION THAT Report DS-66/24 regarding the 11:28 Properties Inc. rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 5, 2024 associated with this application, there were no written submissions and no oral presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing the zoning on the lands owned by 11:28 Properties Inc. identified as Concession 8 Part Lot 22, and subject to Plan of Subdivision 34T-BY2201 from Holding Hamlet Residential (HR(h2)) to Hamlet Residential (HR) Zone; AND THAT Zoning By-law No. Z790-2024 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z790-2024 11:28 PROPERTIES INC. BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “D” (Eden) by changing the zoning symbol on the lands from ‘Holding Hamlet Residential (HR(h2))’ Zone to ‘Hamlet Residential (HR) Zone, which lands are outlined in heavy solid lines and marked “HR” on Schedule “D” (Eden) to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law shall come into force on the date of passing. READ A FIRST TIME AND SECOND TIME THIS 5th DAY OF SEPTEMBER 2024. READ A THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER 2024. MAYOR CLERK REPORT DEVELOPMENT SERVICES TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: September 5, 2024 REPORT: DS-67/24 FILE NO. C-07 / D13.HOUS SUBJECT: Rezoning Application ZBA-21/24 Municipality of Bayham Zoning By-law No. Z789-2024 BACKGROUND The Municipality of Bayham has initiated a rezoning application as part of a Municipality-led Zoning By-law “Housekeeping” Amendment. The purpose of this By-law is to amend various sections of the Zoning By-law pertaining to Additional Residential Units in order to ensure conformity with the Planning Act and Municipality of Bayham Official Plan with respect to More Homes Built Faster Act, 2022 (Bill 23). The proposed revisions are as follows, and further detailed on the “Draft Housekeeping Amendments for Bill 23 - July 2024” document attached to this report and available on the Municipality of Bayham website:  Section 2.0 Definitions - Replace and revise the definition of “Dwelling Unit, Second” with “Additional Residential Unit”.  Section 4.2 f) Accessory Use – Replace and revise in its entirety regarding the permitted Maximum Floor Areas of accessory use buildings accessory to the principal farm dwelling in all Agricultural Zones (A1/A1-A and A2), excluding main farm buildings such as barns, greenhouses, stables and driving sheds.  Section 4.9 Obnoxious Uses – Add “water” in addition to land, and clarify the obnoxious uses regulations apply to both vacant lands and lands consisting of buildings/structures.  Section 4.32.2 Parking Requirements - Replace “Dwelling Unit, Second” with “Additional Residential Unit” in the minimum parking space requirement table.  Section 4.59 Second Dwelling Units - Replace the title “Second Dwelling Units” with “Additional Residential Unit”, and replace and revise Subsections a) through h) in its entirety with new provisions in accordance with the Official Plan. Staff Report DS-67/24 Bayham Housekeeping 2 The amendments are general amendments that do not apply to specific locations in the Municipality, therefore, no key map on the notices or Zoning By-law Schedule changes are necessary. The effect of this By-law will be to ensure conformity with the Planning Act legislative changes as a result of More Homes Built Faster Act, 2022 (Bill 23), and conformity to the Municipality of Bayham Official Plan (OPA No.34, By-law No. 2023-077) that was Adopted by Council on October 5, 2023 and Approved by Elgin County on November 14, 2023. The Notice of Public Meeting with the Draft Housekeeping Amendments for Bill 23 – July 2024 was circulated on July 19, 2024. A public meeting was held August 15, 2024 with two (2) oral presentations by Tony Csinos and Susanne Schlotzhauer, one written submission received and circulated to Council on August 15, 2024 prior to the public meeting and included in this report. DISCUSSION OPA NO. 34 amended the Municipality of Bayham Official Plan to ensure consistency and conformity to the Planning Act as a result of Provincial legislative changes included in the More Homes Built Faster Act, 2022 (Bill 23). As a required follow up, staff and the municipal planners initiated a zoning by-law housekeeping application in order to ensure conformity with the Planning Act and the Municipality of Bayham Official Plan. In regards to the correspondence submitted by Ms. Schlotzhauer, received August 15, 2024, the 7.0-metre Maximum Building Height is not a topic that can be added to this Housekeeping Amendment By-law as it was not included in the Notice of Public Meeting and Draft Amendments document circulated in July. Should Council wish to consider this regulation of the Zoning By-law as a separate topic, Council may direct staff to pursue a municipal-led amendment specifically dealing with this subject. Staff recommend support of the proposed Housekeeping Zoning By-law amendments as presented with the attached Draft Zoning By-law No. Z789-2024 for Council’s consideration. STRATEGIC PLAN Not applicable. ATTACHMENTS 1. Draft Housekeeping Amendments for Bill 23 – July 2024 2. Correspondence from Susanne Schlotzhauer – August 15, 2024 3. Draft Zoning By-law No. Z789-2024 RECOMMENDATION THAT Report DS-67/24 regarding the Municipality of Bayham Housekeeping Amendments for Bill 23 be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held August 15, 2024 associated with this application, there was one (1) written submission and two (2) oral Staff Report DS-67/24 Bayham Housekeeping 3 presentations regarding this matter and that all considerations were taken into account in Council’s decision passing this resolution; AND THAT Zoning By-law No. Z456-2003, as amended, be further amended; AND THAT Zoning By-law No. Z789-2024 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Margaret Underhill Thomas Thayer, CMO, AOMC Planning Coordinator/Deputy Clerk Chief Administrative Officer Municipality of Bayham Housekeeping Zoning By-law Amendment – Draft Housekeeping Amendments for Bill 23 July 2024 July 19th, 2024 The following “Draft Housekeeping Amendments” are proposed as part of a Municipality-led Zoning By-law Amendment, “Housekeeping” Amendment. The Statutory Public Meeting is scheduled for August 15th, 2024 at 7:30 pm in the Municipal Council Chambers, 56169 Heritage Line, Straffordville, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act. These Draft Amendments are intended to be read in conjunction with the Notice of the Public Meeting. The purpose of this By-law is to amend various sections of the Zoning By-law pertaining to Additional Residential Units to ensure conformity with the Planning Act and Municipality of Bayham Official Plan with respect to More Homes Built Faster Act, 2022 (Bill 23). Please contact Margaret Underhill, Planning Coordinator/Deputy Clerk, by phone at 519-866- 5521 Ext 222, by fax at 519-866-3884, or by email at munderhill@bayham.on.ca. A strikethrough denotes portions of text to be removed. An underline denotes portions of text to be added. “ADD” denotes an entire new section of text. SECTION 2 DEFINITIONS DWELLING UNIT, SECOND, shall mean a dwelling ancillary and subordinate to a primary dwelling, in which food preparation, eating, living, sleeping and sanitary facilities are provided for the exclusive use of the occupants thereof. ADD ADDITIONAL RESIDENTIAL UNIT, shall mean a self-contained dwelling unit, ancillary and subordinate to the primary dwelling unit on the lot, in which food preparation, eating, living, sleeping and sanitary facilities are provided for the exclusive use of the occupants thereof. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational travel vehicle as defined herein. SECTION 4 GENERAL PROVISIONS Section 4.2 Accessory Uses f) Shall not exceed ten (10) percent coverage of the total lot area except in the case of accessory use buildings accessory to principal farm dwellings, the size of accessory buildings is limited to 25% of the size of the principal farm dwelling excluding main farm buildings such as barns, greenhouses, stables and driving sheds; ADD f) Shall not exceed 10% lot coverage of the total lot area, except in the case of accessory use buildings accessory to the principal farm dwelling in all Agricultural Zones (A1/A1- A and A2), excluding main farm buildings such as barns, greenhouses, stables and driving sheds, the size of accessory buildings is limited to: i. a combined Maximum Floor Area of 100.0 square metres on those lots measuring 0.4 hectares or less; or ii. a combined Maximum Floor Area of 200.0 square metres on those lots measuring 0.4 hectares or more. Section 4.9 Obnoxious Uses Nothing in this By-law shall be construed to permit the use of land for, water, and/or the erection or use of a building or structure for any purpose that is likely to become a nuisance or offensive: a) By the creation of noise or vibrations; b) By reason of the emission of gas, fumes, dust or objectionable odour; c) By reason of the unsightly storage of goods, wares, merchandise, salvage, or refuse matter or other such material. Section 4.32.2 Parking Requirements Type of Use Or Building Parking Required Dwelling Unit, Second Additional Residential Unit One (1) parking space per unit. Section 4.59 Second Dwelling Units Additional Residential Unit Where in this By-law a single detached dwelling is listed as a permitted use, and where the dwelling has been in existence in accordance with timeframe specified in the Ontario Building Code, a second dwelling unit shall also be permitted either within that dwelling or within a building accessory to the said dwelling subject to the following: a) A maximum of one second dwelling unit shall be permitted on one lot; b) A minimum of one parking space dedicated to the second dwelling unit shall be provided; c) Where the second dwelling unit is located within an accessory building the zoning regulations for an accessory building shall be complied with; d) The second dwelling unit shall be connected to the municipal water supply system and the municipal sanitary sewage system where such services are available; e) The second dwelling unit shall, where connection to the municipal water system or sanitary sewage system is not available, be connected to an approved private on- site water system and/or an approved private on-site sewage system demonstrating the on-site servicing has sufficient capacity for the additional dwelling; f) The second dwelling unit gross floor area shall not be greater than 40% of the combined total gross floor area of both the primary and second dwelling units; g) The requirements of the Ontario Building Code shall be complied with. h) The exterior building or site changes to a dwelling to permit a second dwelling unit in an existing primary dwelling building maximum floor area increase shall be 10%, and the changes should account for maintaining the general form and architectural character of the building where possible. ADD Where in this By-law a single detached dwelling, semi-detached dwelling, or row house dwelling is a permitted use, and where the primary dwelling has been in existence in accordance with the timeframe specified in the Ontario Building Code, an additional residential unit shall be permitted within the primary dwelling, or in a detached accessory building on the same lot as the primary dwelling subject to the following: a) An additional residential unit, either within the primary dwelling or in a detached accessory building, shall be connected to approved private and\or municipal water and sewer services where such services are available, to the satisfaction of the Municipality and Southwestern Public Health; b) A maximum of one (1) additional residential unit shall be permitted on a lot where partial or private water and sewer services are available; c) A maximum of two (2) additional residential unit shall be permitted on a lot where full municipal water and sewer services are available; d) A maximum of one (1) additional residential unit shall be permitted in a detached accessory building and all zoning regulations for an accessory building shall be complied with; e) The maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit, except that an additional residential unit may occupy the whole of a basement of a primary dwelling; f) An additional residential unit shall be located within 40 metres of the primary dwelling unit; g) An additional residential unit shall not be permitted within a farm building, such as barns, greenhouses, stables and driving sheds, or a building used for an on-farm diversified use; h) A minimum of one (1) parking space shall be provided per additional residential unit, and all zoning regulations for parking shall be complied with; and i) The additional residential unit shall meet all the requirements of the Ontario Building Code and Ontario Fire Code and requires an approved Building Permit to establish the additional residential unit. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z789-2024 MUNICIPALITY OF BAYHAM BEING A HOUSEKEEPING BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing the definition of “DWELLING UNIT, SECOND” in SECTION 2: DEFINITIONS with the following: ADDITIONAL RESIDENTIAL UNIT, shall mean a self-contained dwelling unit, ancillary and subordinate to the primary dwelling unit on the lot, in which food preparation, eating, living, sleeping and sanitary facilities are provided for the exclusive use of the occupants thereof. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational travel vehicle as defined herein. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing Section 4.2 (Accessory Uses) Subsection f) with the following: f) Shall not exceed 10% lot coverage of the total lot area, except in the case of accessory use buildings accessory to the principal farm dwelling in all Agricultural Zones (A1/A1-A and A2), excluding main farm buildings such as barns, greenhouses, stables and driving sheds, the size of accessory buildings is limited to: i. a combined Maximum Floor Area of 100.0 square metres on those lots measuring 0.4 hectares or less; or ii. a combined Maximum Floor Area of 200.0 square metres on those lots measuring 0.4 hectares or more. 3) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing the first paragraph of Section 4.9 (Obnoxious Uses) with the following: Nothing in this By-law shall be construed to permit the use of land, water, and/or the erection or use of a building or structure for any purpose that is likely to become a nuisance or offensive: 4) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “Dwelling Unit, Second” with “Additional Residential Unit” in Section 4.32.2 minimum parking requirements table; 5) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing the title “Second Dwelling Units” with “Additional Residential Unit” in Section 4.59; 6) THAT By-law No. Z456-2003, as amended, is hereby further amended by removing and replacing all provisions in Section 4.59 with the following: Where in this By-law a single detached dwelling, semi-detached dwelling, or row house dwelling is a permitted use, and where the primary dwelling has been in existence in accordance with the timeframe specified in the Ontario Building Code, an additional residential unit shall be permitted within the primary dwelling, or in a detached accessory building on the same lot as the primary dwelling subject to the following: a) An additional residential unit, either within the primary dwelling or in a detached accessory building, shall be connected to approved private and\or municipal water and sewer services where such services are available, to the satisfaction of the Municipality and Southwestern Public Health; b) A maximum of one (1) additional residential unit shall be permitted on a lot where partial or private water and sewer services are available; c) A maximum of two (2) additional residential unit shall be permitted on a lot where full municipal water and sewer services are available; d) A maximum of one (1) additional residential unit shall be permitted in a detached accessory building and all zoning regulations for an accessory building shall be complied with; e) The maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit, except that an additional residential unit may occupy the whole of a basement of a primary dwelling; f) An additional residential unit shall be located within 40 metres of the primary dwelling unit; g) An additional residential unit shall not be permitted within a farm building, such as barns, greenhouses, stables and driving sheds, or a building used for an on-farm diversified use; h) A minimum of one (1) parking space shall be provided per additional residential unit, and all zoning regulations for parking shall be complied with; and i) The additional residential unit shall meet all the requirements of the Ontario Building Code and Ontario Fire Code and requires an approved Building Permit to establish the additional residential unit. 7) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 5th DAY OF SEPTEMBER 2024. READ A THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER 2024. MAYOR CLERK TOWNSHIP OF RUSSELL CERTIFIED RESOLUTION Date: August 26, 2024 Item(s) no.: 10 (ref. a) Subject: Resolution to Support AMCTO Provincial Updates to the Municipal Elections Act Moved by: Jamie Laurin Seconded by: Lisa Deacon WHEREAS elections rules need to be clear, supporting candidates and voters in their electoral participation and election administrators in running elections; and WHEREAS legislation needs to strike the right balance between providing clear rules and frameworks to ensure the integrity of the electoral process; and WHEREAS the legislation must also reduce administrative and operational burden for municipal staff ensuring that local election administrators can run elections in a way that responds to the unique circumstances of their local communities; and WHEREAS the Municipal Elections Act, 1996 (MEA) will be 30 years old by the next municipal and school board elections in 2026; and WHEREAS the MEA sets out the rules for local elections, the Assessment Act, 1990 and the Education Act, 1990 also contain provisions impacting local elections adding more places for voters, candidates, and administrators to look for the rules that bind the local democratic process in Ontario; and WHEREAS with rules across three pieces of legislation, and the MEA containing a patchwork of clauses, there are interpretation challenges, inconsistencies, and gaps to fill; and WHEREAS the Act can pose difficulties for voters, candidates, contributors and third- party advertisers to read, to interpret, to comply with and for election administrators to enforce; and WHEREAS while local elections are run as efficiently and effectively as can be within the current legislative framework, modernization and continuous improvement is needed to ensure the Act is responsive to today’s needs and tomorrow’s challenges; and Page 2 of 2 Municipal Offices 717 Notre-Dame Street, Embrun, ON K0A 1W1 T: 613 443-3066 | F: 613 443-1042 | www.russell.ca WHEREAS to keep public trust and improve safeguards the Act should be reviewed considering the ever-changing landscape which impacts elections administration including privacy, the threats of foreign interference, increased spread of mis/disinformation and the increased use of technologies like artificial intelligence and use of digital identities; and WHEREAS the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) reviewed the Act and has provided several recommendations including modernizing the legislation, harmonizing rules, and streamlining and simplifying administration; and WHERAS AMCTO put forward recommendations for amendments ahead of the 2026 elections and longer-term recommendations for amendments ahead of the 2030 elections; therefore BE IT RESOLVED THAT the Township of Russell calls for the Province to update the MEA with priority amendments as outlined by AMCTO before Summer 2025 and commence work to review and re-write the MEA with longer-term recommendations ahead of the 2030 elections; and be it further RESOLVED that this resolution will be forwarded to all municipalities in Ontario for support and that each endorsement be then forwarded to the Minister of Municipal Affairs and Housing, the Minister of Education, the Minister of Public and Business Service Delivery, Minister of Finance, the Premier of Ontario, MPP of Glengarry- Prescott-Russell and AMCTO. MOTION APPROVED I, Joanne Camiré Laflamme, Clerk of the Corporation of the Township of Russell, hereby certify that the foregoing is a true copy of the resolution adopted by the Council of the Corporation of the Township of Russell on the 26th day of August 2024. _____________________________________ Joanne Camiré Laflamme Clerk The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 August 14, 2024 NOMA P.O. Box 10308 Thunder Bay, Ontario P7B 6T8 To Whom It May Concern: At the Township of Terrace Bay Regular Council Meeting held on August 6, 2024 the following resolution was passed. RE: NOMA Resolution - Support for OINP (Ontario Immigrant Nominee Program) Resolution: 239-2024 Moved by: Councillor Adduono Seconded by: Councillor Dube WHEREAS employers across Northern Ontario are experiencing a critical shortage of skilled workers, contributing to a shrinking labour market. WHEREAS, the labour shortage is causing significant economic hardship for Northern Ontario communities, including reduced productivity and business closures; and WHEREAS population and migration trends to 2021 suggest that Northern Ontario needs 100,000 newcomers by 2041 to sustain current population; and WHEREAS the success of the federal Rural and Northern Immigration Pilot (RNIP) demonstrates the effectiveness of allocating nomination spots to address regional labour shortages in attracting newcomers to Northern Ontario; and WHEREAS, the Ontario Immigrant Nominee Program has been expanded from 9,750 nominees in 2022 to a goal of 21,500 nominees in 2024; NOW, THEREFORE, BE IT RESOLVED BY the COUNCIL of the Township of Terrace Bay 1. Urges the Government of Ontario to address the critical labour market shortage in Northern Ontario by allocating 3,000 Ontario Immigrant Nominee Program spots to support the region's economic growth and development. BE IT FURTHER RESOLVED THAT Copies of this resolution be forwarded to: the Ontario Minister of Labour, Immigration, Training & Skills Development; local Members of Provincial Parliament; the Northwestern Ontario Municipal Association/Federation of Northern Ontario Municipalities; and the Aguasabon and Thunder Bay Chambers of Commerce The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 Sincerely, Jon Hall Chief Administrative Officer/Clerk CC: MLITSD David Piccini – David.piccini@ontario.ca MPP – Thunder Bay Superior North – Lise Vaugeois – Lvaugeois-QP@ndp.on.ca FONOM – fonom.info@gmail.com Aguasabon Chamber of Commerce – aguasabonchamber@gmail.com Thunder Bay Chamber of Commerce – chamber@tbchamber.ca The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 August 14, 2024 Premier Doug Ford premier@ontario.ca Dear Mr. Ford, At the Township of Terrace Bay Regular Council Meeting held August 6, 2024 the following resolution was passed. RE: Town of Bradford West Gwillimbury Resolution: Ontario Long Service Medals Resolution: 238-2024 Moved by: Councillor Adduono Seconded by: Council Dube WHEREAS paramedics, firefighters and police officers are our Frontline heroes, regularly putting their own health and safety at risk to help others in need; WHEREAS the Ontario Fire Services Long Service Medal was created in 1971 to honour firefighters who have served the public for twenty-five years or more and the Governor General's Fire Services Exemplary Service Medal was created in 1985 and 'honours members of a recognized Canadian fire service who have completed 20 years of service, ten years of which have been served in the performance of duties involving potential risks; WHEREAS the Ontario Provincial Police Long Service and Good Conduct Medal honours OPP officers who have served for twenty years or more and the Governor General's Police Exemplary Service Medal, created in 1983, 'recognizes police officers who have served in an exemplary manner having completed 20 years of full-time service with one or more recognized Canadian police forces; WHEREAS many non-OPP police services have similar local long-service medals within their forces, but there is not a province-wide long-service medal for non-OPP police officers; WHEREAS the Governor General's Emergency Medical Services Exemplary Service Medal, created in 1994, recognizes 'professionals in the provision of pre-hospital emergency medical services to the public who completed 20 years of exemplary service, including at least 10 years in the performance of duties involving potential risk; WHEREAS there is no province-wide long-service medal for paramedics in Ontario; NOW THEREFORE, The Corporation of the Township of Terrace Bay: 1. Endorse the creation of a province-wide long-service medal for police and for paramedics, modelled after the existing such award for firefighters; The Corporation of the Township of Terrace Bay P.O. Box 40, 1 Selkirk Avenue, Terrace Bay, ON, P0T 2W0 Phone: (807) 825-3315 Fax: (807) 825-9576 2. In furtherance of this resolution, that the Mayor write to the Premier, Minister of Health, Solicitor General, Minister of Citizenship and our local MPP urging them to work collaboratively to create such awards; and 3. That a copy of this resolution be sent to all Ontario municipalities. Sincerely, Jon Hall Chief Administrative Officer/Clerk CC: Minister of Health – Sylvia Jones – sylvia.jones@ontario.ca Solicitor General Michael Kerzner – Michael.Kerzner@ontario.ca Minister of Citizenship Michael Ford – Michael.Ford@ontario.ca MPP – Thunder Bay Superior North – Lise Vaugeois – Lvaugeois-QP@ndp.on.ca All Ontario Municipalities Council Members Mayor Neil Nicholson Deputy Mayor Cathy Regier Councillors: Mark Bell Michael Moore Chris Olmstead Connie Tabbert Joey Trimm (613) 646-2282 P.O. Box 40, 44 Main Street Cobden, ON K0J 1K0 whitewaterregion.ca Certified True Copy Wednesday, August 7, 2024 Re: Resolution - Mental Health and Addictions - City of Pembroke Dear Premier Ford, At its meeting of August 7, 2024, the Council of the Township of Whitewater Region adopted the following resolution: That Council of the Township of Whitewater Region support the request from the City of Pembroke calling upon the Province of Ontario to allocate funding specifically for the establishment of a mental health, addiction and residential drug treatment facility serving Renfrew County. Carried - Resolution #2024-5150 Sincerely, Carmen Miller Clerk CITY OF PEMBROKE 1 Pembroke Street East Pembroke, Ontario K8A 3J5 Tel. 613-735-6821 Chief Administrative Officer & Human Resources Extension 1330 Fax: 613-735-3660 Finance Extension 1320 Fax: 613-735-3660 Fire Extension 1201 Fax: 613-732-7673 OPP Administration 613-732-3332 Economic Development Culture, & Tourism Extension 1303 Fax: 613-735-3660 Operations Extension 1409 Fax: 613-732-1421 Planning, Building & By-Law Enforcement Extension 1304 Fax: 613-735-3660 Purchasing Extension 1409 Fax: 613-732-1421 Parks & Recreation Extension 1501 Fax: 613-635-7709 general email: pembroke@pembroke.ca www.pembroke.ca Page 1 of 2 April 8, 2024 Honourable Doug Ford Via email: premier@ontario.ca Dear Premier Ford: Please be advised that Council of the Corporation of the City of Pembroke passed the following resolution at its meeting of April 2, 2024: Resolution #011 (April 2, 2024) Moved by Deputy Mayor Brian Abdallah Seconded by Councillor Troy Purcell Whereas the well-being of our community members is of paramount importance, and addressing mental health and substance use disorder is crucial for the overall health and safety of all our residents; and Whereas the County of Renfrew, like many other regions, faces significant challenges related to mental health and addiction, with individuals and families grappling with the devastating impact of these conditions; and Whereas timely access to specialized treatment and residential rehabilitation services and transitional housing is essential for those struggling with mental health issues and substance use disorders; and Whereas we need to address the urgent need for additional treatment beds, especially for adults requiring intensive supports, and to improve access to care in rural, Northern, and Indigenous communities; and Whereas the number of drug-related deaths in the County of Renfrew, as a whole, is on the rise underscoring the critical importance of accessible treatment options for those at risk of negative impacts including overdose and death; and Whereas the establishment of a mental health, drug addiction treatment and residential rehabilitation facility serving the County of Renfrew would provide the following benefits: 1.Local Accessibility: Residents would have access to specializedservices without the burden of traveling long distances, ensuring timelyintervention and continuity of care.2.Holistic Approach: The facility could offer integrated care, addressingboth mental health and substance use disorders concurrently, thereby improving outcomes for clients.3.Community Support: By providing a safe and supportive environment,the facility would contribute to reducing stigma and fostering communityunderstanding of mental health and addiction.4.Collaboration with Existing Services: The facility could collaborate with existing community organizations, healthcare and social service CITY OF PEMBROKE 1 Pembroke Street East Pembroke, Ontario K8A 3J5 Tel. 613-735-6821 Chief Administrative Officer & Human Resources Extension 1330 Fax: 613-735-3660 Finance Extension 1320 Fax: 613-735-3660 Fire Extension 1201 Fax: 613-732-7673 OPP Administration 613-732-3332 Economic Development Culture, & Tourism Extension 1303 Fax: 613-735-3660 Operations Extension 1409 Fax: 613-732-1421 Planning, Building & By-Law Enforcement Extension 1304 Fax: 613-735-3660 Purchasing Extension 1409 Fax: 613-732-1421 Parks & Recreation Extension 1501 Fax: 613-635-7709 general email: pembroke@pembroke.ca www.pembroke.ca Page 2 of 2 providers, and law enforcement agencies to create a comprehensive network of support (i.e. County of Renfrew MESA program). Now Therefore, be it resolved that Council of the Corporation of the City of Pembroke: 1. Urgently requests the Province of Ontario to allocate funding specifically for the establishment of a mental health, addiction, and residential drug treatment rehabilitation facility serving the County of Renfrew. 2. Advocates for a facility that offers evidence-based, trauma-informed care, addressing both addiction and concurrent mental health issues. 3. Commits to working collaboratively with neighbouring municipalities, all community stakeholders, and provincial authorities to ensure the successful implementation of this vital facility. Furthermore, the City of Pembroke Council encourages all residents to support this resolution and join the collective effort to enhance mental health and addiction services in our region. Be It Further Resolved that copies of this motion be distributed to the Honourable Doug Ford, Premier of Ontario; Sylvia Jones, Deputy Premier and Minister of Health; Michael Tibollo, Associate Minister of Mental Health and Addictions; Robin Martin, Parliamentary Assistant to the Minister of Health; the Honourable John Yakabuski, Member of Provincial Parliament for Renfrew~Nipissing~Pembroke; the Association of Municipalities of Ontario (AMO); the Eastern Ontario Wardens Caucus; Eastern Ontario Mayor’s Caucus; Peter Emon, Wardon, for the County of Renfrew; and all neighbouring County of Renfrew lower-tier municipalities. Carried Sincerely, David Unrau Chief Administrative Officer /nr The Corporation of the City of Cambridge 50 Dickson Street, P.O. Box 669 Cambridge ON N1R 5W8 (519) 740-4517 OFFICE OF THE MAYOR AND COUNCL Delivered by hand and electronic mail. August 15, 2024 Dear Mayors, CAOs, Provincial, and Federal Party Leaders, Re: Mental Health and Addictions Crisis I do not think it is an overstatement: the current mental health and addictions crisis is the greatest calamity of our time. This crisis has leached into the very fabric of our lives – it has turned our streets into the theatre of mental crises and places for open drug use, it has affected economic development on a micro and macro scale, and most importantly, the negative impact to the health and wellness of our community members of all ages will be felt for generations. For about three decades, we have debated and engaged in discourse on this topic with very little to show for it. The situation has never been worse. Actions taken to this point have only exacerbated the crisis. Daily, my office is inundated with calls and emails regarding the lack of mental health and addiction services in our community. When I became mayor, one of the goals I set out to accomplish was to make a difference where it counted, to change the ever-increasing numbers of people in the throes of addiction and mental health crises; or at the very least stabilize the numbers. We have been spinning in circles, not achieving anything while we continue to talk at people. I felt I knew what needed to be done but I wanted to hear from the people who live with this every day. As the leader of my community, I realized I needed to take it to the people and then listen carefully, so I decided to do a poll. I believe this poll captures what every government needs to know when allocating funds, which is how do we help in the best way possible. If we as leaders do this, we can change the catastrophic future of our current path Last year, I was presented with the opportunity to begin work on an Ontario-wide study to determine how Ontarians feel about the current state of mental health and addictions services. The study, conducted by Campaign Research, indicates that Ontarians want to see this crisis addressed. Ontarians overwhelmingly support the idea of a dedicated revenue stream to solve the problem and have expressed a desire for the provincial government to institute legislative changes to allow families and physicians to provide mental health and addiction treatment to involuntary patients. I attach herewith the condensed findings for your review. I am comforted to see that across regional and political lines and market segments Ontarians want to see this crisis solved. I encourage you to share the results of this study with your network. I am eager to discuss this matter further and work together towards a solution for this is happening on our collective watch. Please feel free to reach out to my Executive Assistant, Ana Djukic, by email at djukica@cambridge.ca, should you wish to obtain a full copy of the results or schedule a time for us to speak. Sincerely, Jan Liggett Mayor Public Opinion Research City of Cambridge Mental Health and Addictions 1 August 2024 MARKET RESEARCH & BUSINESS INTELLIGENCE SERVICES WHAT’S YOUR CHALLENGE? ? Aug 1st, 2024 CONTENTS CAMPAIGN RESEARCH 2 CONTENTS CAMPAIGN RESEARCH 3 1.Methodology …………………………………….....4-5 2.Executive Summary ...……………………………………..6-11 3.Detailed Findings ………………………………………..12-51 METHODOLOGY CAMPAIGN RESEARCH 4 METHODOLOGY Mental Health and Addictions Public Opinion Research Quantitative Market Research - Ontario This study was conducted from July 30th 2024 to July 31st 2024, among a sample of 2027 respondents who are residents of Ontario and are members of Maru Blue’s online panel. For comparison purposes, a probability sample of a similar size would have a margin of error of +/- 2%, 19 times out of 20. Discrepancies in or between totals are due to rounding. Where & How is the Study Conducted? The study included respondents from an online panel of eligible voters in Ontario, 18 years old and older. The sample is weighted to regional, age and gender demographics, as per Statistics Canada. STATS TESTING Significantly higher than Ontario Significantly lower than Ontario CAMPAIGN RESEARCH 5 CAMPAIGN RESEARCH 6 EXECUTIVE SUMMARY 7 Executive Summary Pg1 Awareness of existing mental health and addiction services in the community 67% of Ontario adults were aware of existing mental health and addiction services in their community while 33% said they were “not very aware” or “not at all aware”. Awareness of these services was somewhat higher with younger male respondents (under 35 years of age) and somewhat higher with females under 55 years of age. Interestingly, respondents who resided outside the Greater Toronto and Hamilton Area (GTHA) were more aware of existing mental health and addiction services compared to residents in the GTHA. Slides 13-14 Importance of accessible and timely mental health and addiction services Nearly all Ontario adults believed it was “important” to have accessible and timely mental health and addiction services in their community. Six out of 10 respondents believed it was “very important”. Females were much stronger in their views that it was “very important”. Respondents broke out roughly the same way across the regions of Ontario. Slides 15-16 Are current mental health and addiction services adequate 22% of respondents believed that current mental health and addiction services were adequate while 44% disagreed. 34% of the respondents were “unsure”. Females were more of the view that these services were inadequate. Respondents were consistent across Ontario. Slides 17-18 Who has accessed mental health or addiction services 1 out of 3 Ontario adults said that they had personally accessed mental health or addiction services. Nearly half of all respondents under 35 years of age said that they had personally accessed these services. Slides 19-20 6 out of 10 respondents said they knew someone who had accessed either mental health or addiction services. Two-thirds of those under 35 years of age said they knew someone who had accessed these services. Slides 21-22 CAMPAIGN RESEARCH 8 Executive Summary Pg2 Quality of mental health and addiction services that are currently available Respondents were split on the quality of the mental health and addiction services available. 33% of the respondents said “excellent” or “good” while 44% said “fair” or “poor” and 24% said they were “unsure” (only 16% said “poor”). Younger respondents were more positive about the quality of services compared to older respondents. Female respondents who were somewhat more negative about the quality compared to males. Respondents broke out roughly the same way across Ontario. Slides 23-24 Is a lack of government funding seen as the overall problem with mental health and addictions (Forced Choice) 33% of respondents believed the overall problem with mental health and addiction was not necessarily a lack of government funding while 45% believed that government needed to spend much more on mental health and addiction services to address the ever-growing problem. Females were much more of the view that government needed to spend much more money on mental health and addiction services. Slide 25-26 Support/ oppose government creating a dedicated stream of money to fund mental health and addiction services Four out of 5 respondents supported the government of Ontario creating a dedicated a stream of money to specifically fund mental health and addiction services. Despite strong support from males, females were even more supportive of a creating a dedicated stream of money to fund these services. Respondents broke out roughly the same way across the regions of Ontario. Slides 27-28 Support/ oppose a new tax to fund mental health and addiction services Respondents were more split on whether the government should create a new tax to fund mental health and addiction services. 40% of respondents supported a new tax to fund these services while 48% were opposed. Respondents who were over 54 years of age were much more opposed to a new tax compared to younger respondents. Respondents residing in more rural areas of Ontario were more opposed to the creation of a new tax to fund these services. Slides 29-30 CAMPAIGN RESEARCH 9 Executive Summary Pg3 Willingness to pay additional taxes to support mental health and addiction services 50% of respondents were not wiling to pay additional taxes to support mental health and addiction services while 30% said they would. Those over 34 years of age were much more opposed compared to respondents under 35 years of age. Respondents broke out the same way across most regions across Ontario. Slides 31-32 How much in additional taxes would Ontarian’s be willing to pay to support mental health services 33% of respondents were not willing to pay any additional taxes to support mental health and addiction services. Another 34% of respondents were willing to pay between $0-$25 per year in new taxes and another 19% were willing to pay between $25-$100 in new taxes per year to fund these services. Younger respondents were more willing to pay a new tax compared to older respondents. Respondents broke out roughly the same way across the regions of Ontario. Slides 33-34 Perceived effectiveness of a dedicated revenue stream to improve mental health and addiction services Two to 1, respondents believed a dedicated revenue stream would be effective to improve mental health and addiction services. Younger respondents held this view much more than older respondents. Respondents broke out roughly the same way across Ontario. Slides 35-36 Mental health and addiction services that should be prioritized with new funding Slide 37 57% - Youth and adult mental health services 51% - Mental Health Crisis intervention services 37% - Rehabilitation programs and facilities 23% - Community-based support groups like Alcoholics Anonymous, Narcotics Anonymous etc. 16% - Inpatient detox facilities CAMPAIGN RESEARCH 10 Executive Summary Pg4 Support/ oppose a political candidate (political party) willing to raise taxes to fund mental health and addiction services Nearly half of the respondents said they would support a political candidate who was willing to raise taxes to increase mental health/ addiction services while 36% were opposed. Males were slightly more opposed compared to females. Respondents residing in Eastern region (not including the City of Ottawa) were much more opposed (48%) compared to others in Ontario, who were more supportive. Slides 38-39 Necessity of building new brick-and-mortar facilities for mental health and addiction services Two to 1, respondents believed that building new facilities for mental health and addiction services was necessary. Respondents broke out roughly the same way across the regions of Ontario. Slides 40-41 Barriers faced when trying to access mental health and addiction services Slide 42 54% -Availability of services 44% -Cost 29% -Quality of services 27% -Stigma 19% -Lack of information How government should sustain the funding for mental health and addictions services Slide 43 59% -Reallocate existing funds 48% -Public-private partnerships 44% -Private donations and grants 26% -Increase taxes (to create a dedicated revenue stream for mental health and addiction services) CAMPAIGN RESEARCH 11 Executive Summary Pg5 Agree/ disagree to government partnerships with private organizations to fund mental health and addictions services Three out of 4 respondents agreed that the government of Ontario should explore partnerships with private organizations to fund mental health and addiction services. Respondents broke out roughly the same way across Ontario. Slides 44-45 Agree/ disagree that larger corporations should contribute a portion of profits to fund mental health and addiction services Seven out of 10 respondents agreed that larger corporations should contribute a portion of their profits to fund mental health and addictions. Respondents broke out roughly the same was across Ontario. Slides 46-47 Agree/ disagree that laws in Ontario need to change for involuntary patients Two-thirds of respondents agreed that Ontario's laws needed to change to allow families and physicians to provide mental health and addiction treatment to involuntary patients. Respondents broke out roughly the same way across Ontario. Slides 48-49 Agree/ disagree that "Drug Treatment Courts" should be offered more widely in Ontario 68% of respondents agreed that Drug Treatment Courts should be offered more widely in Ontario. Females were even stronger in their support of Drug Treatment Courts compared to males. Respondents broke out roughly the same way across the regions of Ontario. Slides 50-51 CAMPAIGN RESEARCH 12 DETAILED FINDINGS Awareness of existing mental health and addiction services in the community CAMPAIGN RESEARCH 13 Age and Gender 67% of Ontario adults were “aware” of existing mental health and addiction services in their community while 33% said they were “not very aware” or “not at all aware”. Awareness of these services was somewhat higher among younger male respondents (under 35 years of age) and females (under 55 years of age) compared to older respondents (over 54 years of age). 20% 41% 15% 9% 25%25% 14% 47% 43% 48%46% 49%47%48% 26% 13% 29% 36% 22%23% 29% 7%4% 8%9% 4%4% 9% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Very aware Somewhat aware Not very aware Not at all aware Q1 -How aware are you of existing mental health and addiction services in your community? Base = 2027 Awareness of existing mental health and addiction services in the community CAMPAIGN RESEARCH 14 Regions Awareness of existing mental health and addiction services was slightly higher in all the regions outside the Greater Toronto and Hamilton Area (GTHA). 20% 29% 23% 33% 17%19%18%17% 21% 47% 39% 47% 40% 50% 45% 49% 46% 53% 26%26%26% 23% 28%26%25% 30% 23% 7%7%5%4%6% 9%8%7%4% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Very aware Somewhat aware Not very aware Not at all aware Q1 -How aware are you of existing mental health and addiction services in your community? Base = 2027 Importance of accessible and timely mental health and addiction services CAMPAIGN RESEARCH 15 Age and Gender Nearly all Ontario adults believed it was 'important' to have accessible and timely mental health and addiction services in their community, with six out of 10 respondents indicating it was 'very important. Females were much stronger in their view that it was “very important” compared to males. 59% 54%53%51% 60% 65%68% 33%36%35% 42% 31%29%28% 4%6%5%4%4%4%1%1%1% 3% 1%2%0%1%3%3%3%3%3%3%2% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Very important Somewhat Important Not that important Not at all important Don't know/Unsure Q2 -How important do you think it is to have accessible and timely mental health and addiction services in your community? Base = 2027 Importance of accessible and timely mental health and addiction services CAMPAIGN RESEARCH 16 Regions Findings were consistent across the regions of Ontario, with significantly more respondents residing in the Eastern and Southwestern regions who believed it was “very important”. 59%61% 68% 59% 64% 55%53%57% 64% 33% 29%27% 38% 27% 36% 39% 37% 28% 4%4%3%3%3%5%4%2%5% 1% 4% 1%0%2%1%1%1%1%3%3%2%0% 4%3%3%4%2% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Very important Somewhat Important Not that important Not at all important Don't know/Unsure Q2 -How important do you think it is to have accessible and timely mental health and addiction services in your community? Base = 2027 Are current mental health and addiction services adequate CAMPAIGN RESEARCH 17 Age and Gender Only 22% of respondents believed that current mental health and addiction services (in their communities) were adequate while twice as many, (44%) disagreed. 34% of the respondents were “unsure”. Females were much more of the view that these services were inadequate compared to males. 22% 50% 22% 13% 22%24% 11% 44% 27% 43% 40% 51% 46% 50% 34% 22% 35% 48% 26%29% 39% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Yes No Don't know/Unsure Q3 -Do you believe that the current mental health and addiction services in your community are adequate? Base = 2027 Are current mental health and addiction services adequate CAMPAIGN RESEARCH 18 Regions Respondents broke out roughly the same way across the regions of Ontario. In the GTA respondents were somewhat more “unsure” compared to those residing in other regions. 22% 31% 16% 23% 19% 26% 19% 23%21% 44% 47% 50%51% 48% 37% 42% 37% 51% 34% 22% 33% 26% 33% 37%39%40% 29% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Yes No Don't know/Unsure Q3 -Do you believe that the current mental health and addiction services in your community are adequate? Base = 2027 Personally accessed mental health or addiction services CAMPAIGN RESEARCH 19 Age and Gender 1 out of 3 respondents said they had personally accessed mental health or addiction services. Nearly half of all respondents under 35 years of age said they had personally accessed these services. 33% 45% 32% 18% 52% 39% 24% 67% 55% 68% 82% 48% 61% 76% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Yes No Q4 -Have you personally ever accessed mental health or addiction services? Base = 2027 Personally accessed mental health or addiction services CAMPAIGN RESEARCH 20 Regions Responses were largely uniform across all regions of Ontario with those respondents residing in the City of Ottawa region saying they had accessed mental health and/or addiction services much more than all others. 33% 45% 38% 30%30%32%34%28% 36% 67% 55% 62% 70%70%68%66% 72% 64% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Yes No Q4 -Have you personally ever accessed mental health or addiction services? Base = 2027 Has anyone you know ever accessed mental health or addiction services CAMPAIGN RESEARCH 21 Age and Gender Overall, nearly 6 out of 10 respondents said they knew someone who had accessed either mental health or addiction services. 2/3rd’s of respondents under 35 years of age said they knew someone who had accessed these services. 57% 67% 55% 45% 67% 58% 53% 43% 33% 45% 55% 33% 42% 47% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Yes No Q5 -Has someone you know ever accessed mental health or addiction services? Base = 2027 Has anyone you know ever accessed mental health or addiction services CAMPAIGN RESEARCH 22 Regions Interestingly, residents in less urban/ more suburban and/ or rural regions were more likely to know someone that had accessed these services compared to those residing in the GTA regions. 57%55% 65%64% 56%52%53%55% 62% 43%45% 35%36% 44% 48%47%46% 38% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Yes No Q5 -Has someone you know ever accessed mental health or addiction services? Base = 2027 Rate the quality of mental health and addiction services that are currently available CAMPAIGN RESEARCH 23 Age and Gender Respondents were split on the quality of the mental health and addiction services available in their area. 33% of the respondents said “excellent” or “good” while 44% said “fair” or “poor” and 24% said they were “unsure”. Younger respondents were more positive about the quality of services compared to older respondents and female respondents who were somewhat more negative. 8% 22% 4%3% 12% 8% 2% 25% 35% 27% 18% 28% 25% 21% 28% 25% 33% 25% 33% 30% 26% 16% 7% 14%13%15% 19% 22%24% 10% 22% 41% 13% 18% 29% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Excellent Good Fair Poor Don't know/Unsure Q6 -How would you rate the quality of mental health and addiction services that are currently available in your area? Base = 2027 Rate the quality of mental health and addiction services that are currently available CAMPAIGN RESEARCH 24 Regions Respondents broke out roughly the same way across the regions of Ontario. 8% 16% 7% 9% 4% 10% 7%5% 8% 25% 19%16% 33% 24%24% 29%28% 25% 28% 26% 31% 20% 32% 29% 25%26% 33% 16% 18% 23% 18% 16% 14%14%13% 16% 24% 22% 24% 20% 24%24%25% 28% 18% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Excellent Good Fair Poor Don't know/Unsure Q6 -How would you rate the quality of mental health and addiction services that are currently available in your area? Base = 2027 Forced Choice: Is the overall problem around mental health and addictions a lack of government funding or something else? CAMPAIGN RESEARCH 25 Age and Gender 33% of respondents believed the overall problem with mental health and addiction was not necessarily a lack of government funding while 45% believed that government needed to spend much more on mental health and addiction services to make progress with the ever-growing problem. Females were much more of the view that government needed to spend much more on mental health and addiction services. 33% 47% 39% 33%32% 28%23% 45% 40% 43% 39% 50%49%50% 22% 13% 19% 27% 18% 23% 27% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Some people say that governments are already spending billions upon billions of dollars on mental health and addiction services and the overall problem isn’t a lack of funding Other people say that governments must spend much more on mental health and addiction services to make significant progress on getting ahead of this ever growing problem Don't know/Unsure Q7 -Which view is closer to your own view? Base = 2027 Forced Choice: Is the overall problem around mental health and addictions a lack of government funding or something else? CAMPAIGN RESEARCH 26 Regions Responses were aligned across the regions of Ontario. 33% 38% 31%33% 29% 33% 38% 33% 29% 45% 48% 40% 51% 46%49% 41%41% 49% 22% 14% 29% 17% 25% 18%21% 26% 22% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Some people say that governments are already spending billions upon billions of dollars on mental health and addiction services and the overall problem isn’t a lack of funding Other people say that governments must spend much more on mental health and addiction services to make significant progress on getting ahead of this ever growing problem Don't know/Unsure Q7 -Which view is closer to your own view? Base = 2027 Support/ oppose government creating a dedicated stream of money to fund mental health and addiction services CAMPAIGN RESEARCH 27 Age and Gender 4 out of 5 respondents supported dedicating a stream of money to specifically fund mental health and addiction services in Ontario. Even with the high level of support coming from males, females were even more supportive of a dedicated stream of money to fund these service. 33% 37% 28% 23% 39%41% 35% 45% 50% 46% 52% 38%38% 47% 9% 6% 9% 11% 8% 11% 6% 3%1% 7% 4%4%2%2% 10% 7% 10%11%11% 8% 11% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know/Unsure Q8 -Do you support or oppose the government of Ontario creating a dedicated stream of money that would be specifically set aside each year to fund mental health and addiction services in Ontario? Base = 2027 Support/ oppose government creating a dedicated stream of money to fund mental health and addiction services CAMPAIGN RESEARCH 28 Regions Respondents broke out roughly the same way across the regions of Ontario. 33% 39% 32% 41% 31%33% 30%31% 36% 45% 38% 42%40% 50% 44% 49%49% 43% 9%8%10%9% 6% 9%8%8%10% 3% 6% 3%2%3%3%3%4%4% 10%10% 13% 7% 10%12%11% 8%7% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know/Unsure Q8 -Do you support or oppose the government of Ontario creating a dedicated stream of money that would be specifically set aside each year to fund mental health and addiction services in Ontario? Base = 2027 Support/ oppose a new tax to fund mental health and addiction services CAMPAIGN RESEARCH 29 Age and Gender Respondents were split when it came to whether the government should create a new tax to use to fund mental health and addiction services in Ontario. 40% of respondents were supportive while 48% were opposed. Respondents over 54 years of age were much more opposed compared to younger respondents. 12% 20% 13% 6% 15% 16% 5% 28% 42% 27% 22% 31% 26%26% 20% 17%18%20%19%20% 23% 28% 12% 32% 40% 20% 27% 34% 12% 9%11%12% 15% 11%13% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know/Unsure Q9 -More specifically, do you support or oppose the government of Ontario creating a new tax that would be collected and used specifically to fund mental health and addiction services in Ontario? Base = 2027 Support/ oppose a new tax to fund mental health and addiction services CAMPAIGN RESEARCH 30 Regions Respondents residing in the more rural areas of Ontario were more opposed to the government creating a new tax to use to fund mental health and addiction services. 12% 22% 11% 14% 10% 15%14% 8% 6% 28%30% 22% 27%27% 30% 21% 33% 30% 20%19% 15% 19%21% 14% 25% 21%22% 28% 18% 41% 33% 23% 28%29%27% 30% 12%11%11% 7% 19% 13%11%10%12% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know/Unsure Q9 -More specifically, do you support or oppose the government of Ontario creating a new tax that would be collected and used specifically to fund mental health and addiction services in Ontario? Base = 2027 Willingness to pay additional taxes to support mental health and addiction services CAMPAIGN RESEARCH 31 Age and Gender Half of the respondents (50%) were not wiling to pay additional taxes to support mental health and addiction services while 30% said they would. Respondents over 34 years of age were much more opposed to paying additional taxes to support these services compared to respondents under 35 years of age. 30% 49% 26%26% 32% 28%22% 50% 38% 56%57% 40% 50% 54% 21% 13% 19%16% 28% 22% 24% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Yes No Don't know/Unsure Q10 -Would you be willing to pay additional taxes to support mental health and addiction services? Base = 2027 Willingness to pay additional taxes to support mental health and addiction services CAMPAIGN RESEARCH 32 Regions Most regions of Ontario broke out the same way (50% unwilling to pay additional taxes and 30% willing to pay) except for the City of Ottawa region where they were much more evenly split on the question (38% unwilling to pay additional taxes and 30% willing to pay) . 30% 44% 29%30% 24% 31% 28%27%28% 50% 38% 54% 48%48% 51%53%53% 47% 21% 18%17% 22% 28% 19%19%20% 24% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Yes No Don't know/Unsure Q10 -Would you be willing to pay additional taxes to support mental health and addiction services? Base = 2027 How much in additional taxes would Ontarian’s be willing to pay to support mental health services? CAMPAIGN RESEARCH 33 Age and Gender 33% of respondents were not willing to pay any additional taxes to support mental health and addiction services. Another 34% of respondents were willing to pay between $0-$25 per year in new taxes to support mental health and addiction services and another 19% were willing to pay between $25-$100 in new taxes per year to fund these services. Younger respondents were more willing to pay a new tax compared to older respondents. 33% 14% 39% 43% 23% 32% 40% 16% 20% 12%11% 21%21% 13% 18% 28% 19% 12% 24% 16%12% 10% 15% 10%10%10%9%7%9%10% 7% 10% 7%7% 11% 15%14%13%15%15%15%17% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ $0 $0 - $5 per year $5-$25 per year $25-$50 per year $50-$100 per year Don't know/Unsure Q11 -How much in additional taxes would you be willing to pay to support mental health and addiction services? Base = 2027 How much in additional taxes would Ontarian’s be willing to pay to support mental health services? CAMPAIGN RESEARCH 34 Regions Respondents broke out roughly the same way across the regions of Ontario. 33% 26% 44% 33%32%33% 37% 33%31% 16% 11%11%12%14%14% 19% 22% 14% 18% 23% 13% 22% 17%16%16% 20%18% 10% 15%14% 11% 8%9%11% 6% 11%9% 6%5% 8%9% 14% 7%7% 10% 15% 20% 14%15% 21% 16% 11%12% 17% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario $0 $0 - $5 per year $5-$25 per year $25-$50 per year $50-$100 per year Don't know/Unsure Q11 -How much in additional taxes would you be willing to pay to support mental health and addiction services? Base = 2027 Perceived effectiveness of a dedicated revenue stream to improve mental health and addiction services CAMPAIGN RESEARCH 35 Age and Gender 2 to 1, respondents believed a dedicated revenue stream would be effective in improving mental health and addiction services. Younger respondents were more of this view compared to older respondents. 14% 22% 12% 8% 23% 16% 9% 39% 52% 38% 34% 41% 38%36% 14%12% 18% 14%15%14%14%14% 4% 18%21% 9%12% 17%18% 10% 14% 22% 13% 20% 25% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Very effective Somewhat effective Somewhat ineffective Not at all effective Don't know/Unsure Q12 -How effective do you believe a dedicated revenue stream would be in improving mental health and addiction services? Base = 2027 Perceived effectiveness of a dedicated revenue stream to improve mental health and addiction services CAMPAIGN RESEARCH 36 Regions Respondents broke out roughly the same way across the regions of Ontario. 14% 17%19% 26% 14%15% 11%12%11% 39% 36% 32%33% 39%38% 44% 40% 43% 14%15% 11% 15% 12%14%15%16%14%14% 13% 22% 13%14%12%14%14%15% 18%19% 16%14% 21%21% 16%17%17% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Very effective Somewhat effective Somewhat ineffective Not at all effective Don't know/Unsure Q12 -How effective do you believe a dedicated revenue stream would be in improving mental health and addiction services? Base = 2027 37 7% 8% 9% 15% 26% 34% 2% 8% 14% 22% 25% 23% 91% 84% 77% 62% 49% 42% Don’t know/Unsure Inpatient detox facilities Community-based support groups like Alcoholics Anonymous, Narcotics Anonymous etc. Rehabilitation programs and facilities Mental Health Crisis intervention services Youth and adult mental health services 1st Choice 2nd Choice Not Chosen CAMPAIGN RESEARCH Top 2 choices: Mental health and addiction services that should be prioritized with new funding Q13 - Which type of mental health and addiction services do you think should be prioritized with new funding? Please select your top 2 choices with a “1” and a “2” beside your preferred choice. Base =2027 Support/ oppose a political candidate/ political party willing to raise taxes to fund mental health and addiction services? CAMPAIGN RESEARCH 38 Age and Gender Nearly half of the respondents (47%) would support a political candidate who was willing to raise taxes to increase mental health and addiction services while 36% were opposed. Males were slightly more opposed compared to females. 13% 26% 13% 7% 17%15% 7% 34% 45% 30%31% 40% 31%31% 17% 13%16%17%19%17%18%19% 7% 25%27% 9% 20%21% 17% 9% 16% 19% 15%17% 23% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know/Unsure Q14 -Would you support or oppose a political candidate/ political party who was willing to raise taxes for increased funding for mental health and addiction services? Base = 2027 Support/ oppose a political candidate/ political party willing to raise taxes to fund mental health and addiction services? CAMPAIGN RESEARCH 39 Regions Except those respondents residing in Eastern region (not including the City of Ottawa), the remaining respondents broke out roughly the same way in the question. 13% 20% 16%16% 10% 17% 14%10% 8% 34%35% 18% 33% 30% 36% 32%33% 43% 17%19%19%18%18% 13% 22% 17% 13% 19% 9% 29% 20% 15% 18%17% 22% 19%17%16%18% 14% 27% 15%15% 18%17% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly support Somewhat support Somewhat oppose Strongly oppose Don't know/Unsure Q14 -Would you support or oppose a political candidate/ political party who was willing to raise taxes for increased funding for mental health and addiction services? Base = 2027 Necessity of building new brick-and-mortar facilities for mental health and addiction services? CAMPAIGN RESEARCH 40 Age and Gender 2 to 1, respondents believed that building new facilities for mental health and addiction services was necessary. 50% 60% 51% 40% 53%54% 46% 23%20% 26%27% 19%22%23% 27% 21%23% 34% 28% 24% 31% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Yes No Don't know/Unsure Q15 -Do you think building new brick-and-mortar facilities for mental health and addiction services is necessary in Ontario? Base = 2027 Necessity of building new brick-and-mortar facilities for mental health and addiction services? CAMPAIGN RESEARCH 41 Regions Results were consistent across the regions of Ontario. 50% 55% 44% 49%48%50%49%48% 53% 23% 19% 29% 26% 19%21% 24%24%25%27%27%27%25% 32%30% 27%29% 22% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Yes No Don't know/Unsure Q15 -Do you think building new brick-and-mortar facilities for mental health and addiction services is necessary in Ontario? Base = 2027 42 2% 6% 10% 13% 14% 25% 30% 2% 2% 19% 16% 13% 19% 24% 97% 93% 70% 71% 72% 56% 46% Other (please specify) Don’t know/Unsure Quality of services Lack of information Stigma Cost Availability of services 1st Choice 2nd Choice Not Chosen CAMPAIGN RESEARCH Top 2 choices: Barriers faced when trying to access mental health and addiction services Q16 - What barriers do you think people face when trying to access mental health and addiction services? Please select your top 2 choices with a “1” and a “2” beside your preferred choice. Base =2027 43 10% 13% 18% 20% 39% 4% 13% 26% 28% 20% 86% 74% 56% 52% 41% Don’t know/Unsure Increase taxes (to create a dedicated revenue stream for mental health and addiction services) Private donations and grants Public-private partnerships Reallocate existing funds 1st Choice 2nd Choice Not Chosen CAMPAIGN RESEARCH Top 2 choices: How government should sustain the funding for mental health and addictions services Q17 - How should the government ensure the sustainability of funding for mental health and addiction services? Please select your top 2 choices with a “1” and a “2” beside your preferred choice. Base =2027 Agree/ disagree to government partnerships with private organizations to fund mental health and addictions services? CAMPAIGN RESEARCH 44 Age and Gender 3 out of 4 respondents agreed that the government of Ontario should explore partnerships with private organization to fund mental health and addiction services. 29% 36% 30% 26% 33% 30%25% 45%43% 47%45% 42% 49% 45% 7%8%7%8%8%6%8%6% 1% 7% 11% 3%4%6% 12%12% 9%11% 15% 11% 16% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q18 -Do you agree or disagree that the government of Ontario should explore partnerships with private organizations to fund mental health and addiction services? Base = 2027 Agree/ disagree to government partnerships with private organizations to fund mental health and addictions services? CAMPAIGN RESEARCH 45 Regions Findings were consistent across the regions of Ontario. 29% 38% 34% 29% 26% 29%29%31% 24% 45% 35% 41% 44%44%42% 48%49%51% 7%8% 4% 9%7% 10% 7%6%7%6%6%7%6%7%7% 3%4%6% 12%13%14%12% 15% 12%12%10% 13% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q18 -Do you agree or disagree that the government of Ontario should explore partnerships with private organizations to fund mental health and addiction services? Base = 2027 Agree/ disagree that larger corporations contribute a portion of profits to fund mental health and addiction services? CAMPAIGN RESEARCH 46 Age and Gender 7 out of 10 respondents agreed that larger corporations should contribute a portion of their profits to fund mental health and addictions. 31% 36% 27% 23% 32% 37% 32% 38% 42% 36%36%37%38%39% 10%10% 11%11%12% 9%9%7% 4% 11%13% 5%5%4% 14% 8% 15% 17% 15% 11% 16% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q19 -Do you agree or disagree that larger corporations operating in Ontario should contribute a portion of their profits a new tax to fund mental health and addiction services? Base = 2027 Agree/ disagree that larger corporations contribute a portion of profits to fund mental health and addiction services? CAMPAIGN RESEARCH 47 Regions Respondents broke out roughly the same way across the regions of Ontario. 31%32% 26% 37% 32%34% 31% 28%29% 38%38% 35% 25% 40% 35% 39% 42%41% 10%8% 10%12% 9%9%11%12%10% 7% 10%10%8%8%6%5%7%7% 14%12% 19%19% 11% 16%14%12%13% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q19 -Do you agree or disagree that larger corporations operating in Ontario should contribute a portion of their profits a new tax to fund mental health and addiction services? Base = 2027 Agree/ disagree that laws in Ontario need to change for involuntary patients CAMPAIGN RESEARCH 48 Age and Gender 2/3rd’s of respondents agreed the laws in Ontario needed to change so that families and physicians could provide mental health and addiction treatment to involuntary patients. 26%26% 19% 25%24% 29% 30% 41% 44% 48% 41%39%41% 35% 10%11%11% 7% 15% 10%9% 4%5%4%4%6% 3%4% 19% 13% 18% 23% 16%17% 22% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q20 -Do you agree or disagree that the laws in Ontario need to change so that families and physicians can provide mental health and addictions treatment to involuntary patients? Base = 2027 Agree/ disagree that laws in Ontario need to change for involuntary patients CAMPAIGN RESEARCH 49 Regions Respondents broke out roughly the same way across the regions of Ontario. 26% 23% 31% 25%23% 26%24% 27%26% 41% 35%34%36% 44% 40%42%44%45% 10% 15% 9% 12% 7% 10%11% 8% 12% 4%3% 6% 8% 5%3%5%5% 2% 19% 24% 20%19% 22%21%19%17%15% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q20 -Do you agree or disagree that the laws in Ontario need to change so that families and physicians can provide mental health and addictions treatment to involuntary patients? Base = 2027 Agree/ disagree that "Drug Treatment Courts" should be offered more widely in Ontario CAMPAIGN RESEARCH 50 Age and Gender 7 out of 10 respondents agreed that drug treatment courts should be offered more widely in Ontario. Females were even stronger in their support of drug treatment courts compared to males. 27% 30% 23%21% 33% 29%29% 41% 44% 40% 43% 38%40%40% 11% 14%12%12% 9%11%8% 5%4% 8%7% 2%4%5% 16% 9% 18%17%18%16%18% Ontario Males 18-34 Males 35-54 Males 55+Females 18-34 Females 35-54 Females 55+ Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q21 -Drug Treatment Courts provide judicially-supervised treatment instead of incarcerating individuals who have a substance use problem that is related to their criminal activities (e.g., drug-related offences such as drug possession, use, or non-commercial trafficking and/or property offences committed to support their drug use). Do you agree or disagree that “Drug Treatment Courts” should be offered more widely throughout Ontario? Base = 2027 Agree/ disagree that "Drug Treatment Courts" should be offered more widely in Ontario CAMPAIGN RESEARCH 51 Regions Respondents broke out roughly the same way across the regions of Ontario. 27%28%27%26%28%29% 22%25% 31% 41%43% 35% 46% 41% 38% 47% 41%40% 11%10%9%9%8%10%11% 14% 11% 5%4% 13% 6%5%4%5%4%5% 16%16%16%13% 18%19% 15%16%14% Ontario City of Ottawa Eastern Ontario Northern Ontario Hamilton & Niagara City of Toronto Halton & Peel York, Simcoe & Durham Southwest Ontario Strongly agree Somewhat agree Somewhat disagree Strongly disagree Don't know/Unsure Q21 -Drug Treatment Courts provide judicially-supervised treatment instead of incarcerating individuals who have a substance use problem that is related to their criminal activities (e.g., drug-related offences such as drug possession, use, or non-commercial trafficking and/or property offences committed to support their drug use). Do you agree or disagree that “Drug Treatment Courts” should be offered more widely throughout Ontario? Base = 2027 Page 1 of 4 News Release Rural Municipal Leaders Support ‘Solve the Crisis’ Campaign to Address Homelessness and Mental Health Sunday, August 18, 2024 City of Ottawa - Representing 230 municipalities and over 2.6 million people across Ontario, the Western Ontario Wardens’ Caucus, Eastern Ontario Wardens’ Caucus, , and Eastern Ontario Mayors’ Caucus join the call to action around the ‘Solve the Crisis’ Campaign, led by the Ontario Big City Mayors. During their joint meeting at the start of the Association of Municipalities of Ontario (AMO) 125th Conference, the three caucuses are stating their collective support around the need for the Ontario and Federal Governments to take immediate and targeted action to help solve the crisis around homelessness and mental health. There is a homelessness and mental health crisis happening on streets across our communities, small and big, rural and urban. Municipalities continue to step up, but do not have the tools, expertise or capacity to fully address the intersectional and complex issues around housing, homelessness, health care, and social services. We appreciate the actions that both the Federal and Ontario Governments have taken to-date including Ontario’s Roadmap to Wellness, the creation of the Homelessness Prevention Program, and investing in youth wellness hubs. But we need to do more to ‘Solve the Crisis’ together as government partners, and we need to act swiftly. As municipalities continue to raise, the rising number of homeless encampments and the human toll of the opioid crisis are a symptom of deeper system failures that hurt Ontario's overall social and economic prosperity. The WOWC, EOMC, and EOWC will be sending a letter to Premier Page 2 of 4 Ford to further underscore the need for a Social and Economic Prosperity Review. We need a municipal fiscal relationship that supports the foundations of a strong economy, sustainable communities and quality of life that reflects modern day and front-line realities. Organizations and Ontarians can join the call to support the ‘Solve the Crisis’ campaign by visiting www.solvethecrisis.ca. Quotes “As Chair of the WOWC, I see the impacts first-hand around the homelessness and mental health crisis. Municipalities have been working tirelessly on the front-lines to address complex issues. We want to build safe, health communities and the only way to do so is to work together. Let’s step up and ‘Solve the Crisis’ together.” – WOWC Chair, Glen McNeil, Warden of Huron County “In communities of all sizes, not just big cities, people are unhoused, suffering and dying. We need to help them and municipalities do not have the financial tools and resources to do it alone. It is time to take action to ‘Solve The Crisis’ together with municipalities, the Ontario Government, the Federal Government, and community partners at the table.” – EOWC Chair, Peter Emon, Warden of Renfrew County “This is something we (the Eastern Ontario Mayors’ Caucus) have been pursuing, over the last year: the need for substantial investment by both the Government of Ontario and the Government of Canada, to deal with this unprecedented humanitarian crisis that all municipalities are now facing.” – EOMC Chair, Jeff Leal, Mayor of the City of Peterborough About our organizations Western Ontario Wardens’ Caucus The Western Ontario Wardens Caucus Inc. (WOWC) serves as a unified voice for the 15 upper and single tier municipalities in Southwestern Ontario, advocating for their collective interest. Through collaborative efforts, WOWC works to address the unique challenges faced by rural and small urban Page 3 of 4 communities, playing a pivotal role in shaping policies and initiatives that positively impact the region’s 1.6 million residents. Eastern Ontario Wardens’ Caucus The Eastern Ontario Wardens’ Caucus Inc. (EOWC) is a non-profit organization advocating for 103 small urban and rural municipalities across Eastern Ontario. The EOWC covers an area of 50,000 square kilometres, serving 800,000 residents. For more than 20 years, the EOWC has gained support by speaking with a united voice to champion regional municipal priorities and work with the government, businesses, non-profit organizations, Indigenous leaders, the media, and the public. The Eastern Ontario Mayors’ Caucus The Eastern Ontario Mayor’s Caucus (EOMC) is comprised of ten Eastern Ontario municipalities that advocate for the region's needs and priorities, especially in the areas of health care, infrastructure, and economic development. The caucus works collaboratively with other levels of government, health care providers, community organizations, and interest holders to address the challenges and opportunities facing Eastern Ontario. Ontario Big City Mayors Ontario’s Big City Mayors (OBCM) is an organization that includes mayors of 29 single and lower-tier cities with a population of 100,000 or more, who collectively represent nearly 70 percent of Ontario’s population. OBCM advocates for issues and policies important to Ontario’s largest cities. Media Contact Executive Director, WOWC Kate Burns Gallagher kate@wowc.ca Chair, WOWC Glen McNeil info@wowc.ca Page 4 of 4 Chair, EOWC Peter Emon info@eowc.org Chair, EOMC Jeff Leal jleal@peterborough.ca Chair, OBCM Marianne Mead Ward chair@obcm.ca Executive Director, OBCM Michelle Baker michelle@obcm.ca Municipality of Bayham Housing Market Update for July 2024 Year-to-date *Based on residential data from the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® MLS® System. All percentage changes are year-over-year comparisons. Sold Listings, down 24% Year-to-date home sales numbered 38 units at the end of July 2024, this is down 24% compared to same period in 2023. New Listings, up 44.4% Year-to-date there were 117 listings added by the end of July 2024, this is up 44.4% compared to the same period in 2023. Available inventory is up 1053% **At the end of July 2024 there was 30.0 months of inventory, up from 2.6 months of inventory at the end of July 2023 **Available Inventory is the active listings at month end divided by monthly sales. Average Price is down 13% Year-to-date the average residential property in Municipality of Bayham sold for $595,772, down 13% compared to the same period in 2023. The trademark MLS®, Multiple Listing Service® and the associated logos are owned by the Canadian Real Estate Association (CREA) and identify the quality of service provided by real estate professionals who are members of CREA. The Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® operates the Multiple Listing Service® in the region. REALTOR® is a trademark, which identifies real estate professionals who are members of the Canadian Real Estate Association and, as such, subscribe to a high standard of professional service and to a strict Code of Ethics. Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® 6-65 Springbank Avenue, Woodstock, Ontario N4S 8V8 Phone: 519-539-3616 MUNICIPALITY OF BAYHAM REAL ESTATE MARKET REPORT FOR JULY 2024 The number of homes sold through the MLS® System of the Woodstock Ingersoll Tillsonburg & Area Association of REALTORS® in Municipality of Bayham totaled 1 unit in July 2024. This is a decrease of 90.9% when compared to July 2023. On a year-to-date basis, home sales totaled 38 units in 2024. This is a decrease of 24% when compared to the same period in 2023. In July 2024, the average price of homes sold was $338,000, a decrease of 54.2% from July 2023. The more comprehensive year-to-date average price was $595,772, a decrease of 13% when compared to the same period in 2023. On a year-to-date basis the dollar volume of all sales totaled $22.6 million, down 33.9% compared to the same period in 2023. The number of new listings was up 157.1% when compared to July 2023. In July 2024 there were 18 new residential listings. There were 30 active residential listings on the market at the end of July, an increase of 3.4% compared to July 2023. Months of inventory numbered 30.0 months at the end of July 2024, up from 2.6 months to the end of July 2023. The number of months of inventory is the number of months it would take to sell current inventories at the current rate of sales activity. CONTACT: PRESIDENT GOV’T RELATIONS CHAIR EXEC. OFFICER ALISON PORTER FRED FREEMAN NICOLE BOWMAN Alison.porter@century21.ca ffreeman@oxford.net nicole@witaar.ca 519-854-0856 519-421-5714 519-532-4078 MARKET REPORT Council Highlights Tu es da y, Au g us t 13 , 2 0 2 4 In This Issue: Future in Motion: Elgin County’s Transportation Master Plan Resumes with Updated Scope and Budget Business Retention and Expansion Program: Final Report and Action Plan Endorsed Emergency Management Act: Potential Changes and Impacts Terrace Lodge Pool Reopens: New Agreement with YWCA Enhances Community Access Elgin County Council Highlights Page 01 The Elgin County Transportation Master Plan (TMP), initially started in March 2021, is set to resume after being paused in summer 2022 due to major regional developments. Significant progress was made prior to the pause, but recent changes in local growth and development necessitate updates to the plan. The Director of Engineering Services has recommended approving a Scope Change Order from Arcadis Professional Services (Canada) Inc. for an additional $109,641 (plus HST) to update the TMP with the latest data and projections. The project, originally budgeted at $234,826, will now require an additional $75,000, which will be included in the 2025 Capital Budget. The updated TMP will address new growth impacts and prepare Elgin County for future development, with completion expected by July 2025. The updated plan will include revisions based on the latest population projections, transportation network needs, and regional growth. By integrating new data and stakeholder input, the TMP will guide Elgin County’s transportation infrastructure development, ensuring it meets the needs of the community well into the future. Future in Motion: Elgin County’s Transportation Master Plan Resumes with Updated Scope and Budget Council endorsed the final report and action plan for the 2024 Business Retention and Expansion Program (BR&E). The action plan was developed following extensive interviews with 92 local businesses. The report, developed with input from all seven Local Municipal Partners, identifies key issues such as housing shortages, lack of serviced land, and challenges with the development permit process. Despite these challenges, businesses generally view Elgin County positively but seek improvements in communication and transparency. The action plan aims to address these concerns by enhancing business engagement, improving communication, and providing clearer guidance on development processes. The plan will be shared with Local Municipal Councils and posted online, with ongoing updates to support and strengthen the local business environment. Elgin County Council Highlights P age 02 Business Retention and Expansion Program: Final Report and Action Plan Endorsed Phase 1: Oct 2023 Phase 2: Nov 2023 - Feb 2024 Phase 3: Mar - Jul 2024 ELGIN’S BR&E 2023-2024 Form Leadership Team & Develop Program Goals Conduct Surveys Organize Data, Analyze Results & Develop Action Plan Phase 4: Aug 2024 - 2025 Implement & Monitor Progress 11 17 131512 10 13 Overall Engagement 17 different sectors High engagement and representation from all seven local municipalities Strong representation from five sectors in particular: Manufacturing Construction Accommodation & Food Services Retail Trade Agriculture 92 BUSINESSES INTERVIEWED For the complete August 13, 2024 Agenda Package, please visit the following link: County Council Agenda Package Elgin County Council Highlights Page 03 Terrace Lodge Pool Reopens: New Agreement with YWCA Enhances Community Access Council has approved a one-year agreement with YWCA St. Thomas-Elgin for the use of the Terrace Lodge pool, effective September 1, 2024. The pool, which had been closed for renovations and maintenance since the onset of the COVID-19 pandemic, is now ready for community use. The renovations include updated change rooms and pool maintenance training for staff. The Terrace Lodge pool, previously utilized by the YWCA for community aquatic programs and by the Elgin-St. Thomas Life After Stroke Adult Day Program for therapy, will resume operations with a 2% increase in rental fees. The new agreement includes updates to safety procedures, insurance requirements, and cost recovery measures. This agreement supports community health, wellness, and water safety programs. Council received a report from the Manager of Emergency Management & Elgin- Middlesex Regional Fire School, providing feedback on the proposed modernization of the Emergency Management and Civil Protection Act (EMCPA). The report outlined key focus areas for modernization, including enhancing coordination, improving the quality of emergency management programs, and fostering collaboration with First Nations communities. While the potential financial and operational impacts on municipalities remain unclear, this modernization exercise has the potential to improve emergency management practices across the province. Council members were encouraged to submit feedback to the Elgin County Emergency Management Department or directly to Emergency Management Ontario. Emergency Management Act: Potential Changes and Impacts REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: September 5, 2024 REPORT: CAO-35/24 SUBJECT: AMENDMENT TO SITE PLAN AGREEMENT – PHIL MAUER AND ASSOCIATES/M.G. LEASING INC. – 56954 EDEN LINE, EDEN (APPLICATION NO. SPA-03/23) BACKGROUND At its June 2, 2022 meeting, Council received Report DS-34/22 re Bill 109, the More Homes for Everyone Act, 2022. Report DS-34/22 presented Council with amendments to the Municipality’s existing site plan control by-law – By-law No. 2016-047 – and recommended that, to ensure compliance with Bill 109, More Homes for Everyone Act, 2022, the Chief Administrative Officer (CAO) be appointed to be the Site Plan Control approval authority for the Municipality. Council passed the following motion: Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-34/22 regarding Bill 109, the More Homes for Everyone Act, 2022, be received for information; AND THAT in consideration of the IBI Group Memorandum, dated May 26, 2022, Council directs staff to proceed with Option 3; AND THAT an Appointment By-law be brought forward to appoint the Municipality of Bayham’s Chief Administrative Officer (CAO) as the approval authority for Site Plan Control applications. Council subsequently adopted By-law No. 2022-046, Site Plan Control By-law, on June 16, 2022. The CAO’s delegated authority is assigned under Section 6(1) of By-law No. 2022-046. On June 29, 2023, Phil Mauer and Associates/M.G. Leasing Inc. submitted a Site Plan Control Application requesting amendment to the existing Site Plan Agreement for the property known municipally as 56954 Eden Line, Eden. The application was deemed complete by Planning staff on August 7, 2024. The existing Site Plan Agreement is Agreement No. 0701, approved by By- law No. 2019-099 on December 5, 2019. Between the date of receipt and the date the application was deemed complete, the applicant undertook revisions to the design and purpose of the proposed amendments, including updated drawings. A minor variance also had to be sought for increased lot coverage. DISCUSSION Phil Mauer and Associates/M.G Leasing. Inc. proposes to construct a New Plan Addition of 696 sq. m. at the east side of the existing building for a total building area of 6,898 sq. m. The additional area is required for covered storage of raw materials and finished product. There are related changes to the parking lot, addition of a designated fire route, redesigned Fire Pond, improved surface water drainage, and truck idling signage. Due to the changes to the fire pond and surface water drainage, updates to the site plan and grading/drainage plan were required and have been made. The engineer-stamped drawings are included in the Agreement. As the CAO is the delegated authority for Site Plan Control approval, this information is provided for informational purposes only. ATTACHMENTS 1. Site Plan Control Application – Phil Mauer and Associates/M.G. Leasing Inc., 56954 Eden, Line, Eden 2. Amending Agreement between The Corporation of the Municipality of Bayham and Phil Mauer and Associates/M.G Leasing Inc., 56954 Eden Line, Eden RECOMMENDATION 1. THAT Report CAO-35/24 re Amendment to Site Plan Agreement – Phil Mauer and Associates/M.G. Leasing Inc. – 56954 Eden Line, Eden (Application No. SPA-03/23) be received for information. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer REPORT CAO TO: Mayor & Members of Council FROM: Thomas Thayer, Chief Administrative Officer DATE: September 5, 2024 REPORT: CAO-36/24 SUBJECT: HOUSING ENABLING WATER SYSTEMS FUND (HEWSF) APPLICATION – SECOND INTAKE – EDEN PUMPING STATION EXPANSION BACKGROUND At its March 7, 2024 meeting, Council received Report CAO-04/24 re Housing Enabling Water Systems Fund (HEWSF) Application – Eden Pumping Station Expansion. The Report outlined the eligibility criteria for the HEWSF program and sought Council’s support to make application to the program for expansion of the Eden Pumping Station. Council passed the following motion: Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-04/24 re Housing Enabling Water Systems Fund (HEWSF) Application – Eden Pumping Station Expansion be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham supports an application to the Housing Enabling Water Systems Fund (HEWSF) for an expansion of the Eden Pumping Station. In accordance with Council’s support, staff made an application for an approximate $1 million expansion of the Eden Pumping Station, inclusive of previously-approved design and implementation costs through CJDL. If successful, would increase housing capacity in Eden by 200 dwelling units. Based on the HEWSF’s 73 percent funding cap, Bayham’s portion would be roughly $270,000 for design, implementation, and construction. On August 7, 2024, the Municipality was advised that its grant application was unsuccessful. The HEWSF program, as expected, was heavily-subscribed and in response, a second intake has been opened. Municipalities are eligible applicants to the Fund’s second intake. Core wastewater assets are included, for example: o lagoon systems o pump stations o lift station o linear assets o treatment plants o storage tanks o collection systems To be eligible for funding, projects must:  include a capital component and may also include pre-construction planning and design work  enable housing development  have a clear start and end date  start no later than September 30, 2025, and must be completed by March 31, 2028  be in the process of, or completed, the design and planning phase  meet all relevant provincial regulatory requirements The HEWSF will fund up to 73.33 percent of an eligible, approved project. The applicant municipality must identify the balance (26.67 percent) in project funds. The application deadline is November 1, 2024 at 4:59 pm (EST). This Report is seeking Council’s direction regarding whether to make an application to the second HEWSF intake or to proceed as originally planned with the pump station expansion at the $250,000 budget, which would increase Eden’s dwelling unit capacity by an estimated 100 units. DISCUSSION In light of the HEWSF eligibility criteria, the Municipality is seeking Council’s direction regarding the Eden Pumping Station project and whether a second application is worthwhile. The Eden Pumping Station Expansion is Capital Item No. WW-04 in the 2024-2033 Capital Budget as a 2024 item. A benefit of a second application is that, if successful, the Municipality can offset 73.33 percent of the costs associated with the project and leverage approximately $730,000 of Provincial funding to expand the Eden Pumping Station in a manner greater than what is contemplated in the current Capital Budget – est. 200 versus 100 new dwelling units. The drawback is that the application may, yet again, be unsuccessful. The Capital Item is a 2024 item and, if Council chooses not to proceed with the application, can continue towards implementation/construction this year. Based on the timelines above for the second intake, this Capital Item would be moved to 2025 regardless of application outcome, delaying further capacity and potential development in Eden. Given the development interest in Eden and the desire of funding agencies to support ‘shovel- ready’ projects, this project is Bayham’s best opportunity to leverage HEWSF funds in support of expanded core infrastructure and housing capacity in the municipality. However, as noted above, timelines may impact whether another application is worthwhile and Council may instead opt to proceed with the expansion as originally planned and outlined in the existing Capital Budget to bolster development capacity in the short-term. STRATEGIC PLAN 1.1: Quality of Place > To invest in community infrastructure initiatives that create an effective foundation that contributes to Bayham’s quality of life and economic prospects. Initiative(s): Focus on core infrastructure based on the Asset Management Plan and compliance with legislation Focus on strategically encouraging urban development and growth 3.2: Quality of Governance > To continually demonstrate financial responsibility to the community. Initiative(s): Actively seek and apply for grants to support operational and capital projects RECOMMENDATION 1. THAT Report CAO-36/24 re Housing Enabling Water Systems Fund (HEWSF) Application – Second Intake – Eden Pumping Station Expansion be received for information; 2. AND THAT Council provide direction regarding the possibility of an application to the second intake of the HEWSF program. Respectfully Submitted by: Thomas Thayer, CMO, AOMC Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-053 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND VANDENBERK CONSTRUCTION INC. FOR THE REHABILITATION OF THE STEWART ROAD BRIDGE WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS Spriet and Associates issued Tender #224056 for the associated bridge rehabilitation works; AND WHEREAS the Council or the Corporation of the Municipality of Bayham awarded Spriet and Associates issued Tender #224056 to Vandenberk Construction Inc. in the amount of $67,120.00 + HST on July 18, 2024; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Vandenberk Construction Inc. for the Stewart Road Bride rehabilitation works; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Chief Administrative Officer be and are hereby authorized to execute the Agreement attached hereto as Schedule “A” and forming part of this by- law between The Corporation of the Municipality of Bayham and Vandenberk Construction Inc. for the Stewart Road Bridge rehabilitation works; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER, 2024. ___________________________ _____________________________ MAYOR CLERK Page 1 of 3 THIS AGREEMENT DATED THE DAY OF , 2024 BETWEEN: The Corporation of the Municipality of Bayham (Hereinafter called the “Municipality” of the First Part and Vandenberk Construction Inc. (Hereinafter called the "Contractor") of the Second Part Section 1 - General Provisions 1.1 A general description of work is to provide all the labour, equipment and materials required to complete the Stewart Road Bridge rehabilitation in accordance with Spriet and Associates Tender #224056. 1.2 In respect of such work and except as otherwise specifically provided, the Contractor, at his own expense, shall provide all and every kind of labour, machinery, plant, structures, roadways and materials necessary for the due execution and completion of all the work set out in this Contract and shall forthwith according to the instructions of the Municipality commence the works and diligently execute the respective portions thereof; and deliver the works complete in every particular to the Municipality within the time specified in the Tender. 1.3 Spriet and Associates Tender #224056 shall form part of this Agreement. 1.4 The Contractor shall be responsible for any damage made to Municipal or private property. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 1.5 The Contractor shall maintain and pay for Comprehensive General Liability Insurance in an amount of not less than two million ($2,000,000.00) naming the Municipality of Bayham as an additional insured in respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A Certificate of Insurance shall be filed with the Municipality upon the signing of the Agreement and be maintained in place for the duration of the agreement. 1.6 The Contractor shall agree to fulfil all of his obligations in compliance with the Occupational Health and Safety Act and further agrees to take responsibility for any health and safety violation that may occur. The Contractor shall indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred of paid by the Municipality. Page 2 of 3 1.7 The contractor shall provide a Certificate from Workplace Safety and Insurance Board indicating that all payments by the Contractor to the WSIB in conjunction with this Agreement have been made and that the Municipality will not be liable to the Board for future payments in connection with the Agreement. The Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or termination of this Agreement. Section 2 – Administration 2.1 This Agreement shall take effect on the 5th day of September, 2024, and shall remain in effect until December 31, 2024. 2.2 Payment shall be made net thirty (30) calendar days following receipt of invoice. 2.3 Any notice required to be given under this Agreement must be in writing to the applicable address set out below: (a) in the case of the Municipality: Municipality of Bayham PO Box 160 56169 Heritage Line Straffordville, ON N0J 1Y0 Office: (519) 866-5521 Email: sadams@bayham.on.ca (b) in the case of the Contractor: Vandenberk Construction Inc. Martin Vandenberk 16692 Ebenezer Drive Thorndale, ON N0M 2P0 519-871-2475 Email: vandenberkconstruction@gmail.com 2.4 In construing this Agreement, words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. Page 3 of 3 IN WITNESS WHEREOF the parties have duly executed this Agreement this day of , 2024. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2024-053 ) MUNICIPALITY OF BAYHAM ) ) ) _____________________________ ) Mayor ) ) _____________________________ ) Chief Administrative Officer ) WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this day of , 2024. In the presence of ) ) ) _______________________ ) ______________________________ Witness: ) Vandenberk Construction SPECIFICATIONS OF LABOUR AND MATERIALS FOR BRIDGE NO. 4 REHABILITATION STEWART ROAD FOR THE MUNICIPALITY OF BAYHAM SPRIET ASSOCIATES LONDON LIMITED CONSULTING ENGINEERS 155 YORK STREET LONDON, ONTARIO N6A 1A8 TEL: (519) 672-4100 Job No. 224056 May 2024 INDEX Section A Instructions to Bidders Section B General Requirements Section C . Form of Tender and Agreement Section D List of Drawings Section 1 Concrete Removal – Delaminated Areas Section 2 New Concrete – Delaminated Areas Section 3 Reinforcing Steel Section 4 Steel Beam Guide Rail Section 5 Standard Drawings Enclosed INSTRUCTIONS TO BIDDERS SECTION A – PAGE 1 A.1 LOCATION The Bridge No. 4 project site is located on Stewart Road, 1.2km north of the intersection of Stewart Road and Sandytown Road. A.2 OWNER Where the term "Owner" is used in these specifications and other contract documents, same refers to the Corporation of the Municipality of Bayham or its authorized representatives. A.3 ENGINEER Where the term "Engineer" appears in these specifications, the same shall apply to Spriet Associates London Limited, Consulting Engineers. A.4 CONTRACTOR Where the term "Contractor" is used in these specifications, the term shall apply to the General Contractor who shall be responsible for his sub-contractors' compliance with the requirements of the contract drawings and the specifications. Nothing contained in the Contract Documents shall create any contractual relation between any sub-contractor and the Owner. The sub-contractor shall be bound to the Contractor by the terms of the General Conditions, drawings and specifications insofar as they relate or may be applied to the work of the sub- contractor, all the obligations and responsibilities that the Contractor assumes toward the Owner. The Contractor agrees to be bound to the sub-contractor by all the obligations the Owner assumes to the Contractor under the General Conditions, drawings and specifications. A.5 TENDER DOCUMENTS Tenders to be entitled for consideration must be made on the forms provided herein and shall be submitted digitally by email to mail@spriet.ca and shall arrive no later than: 11:00am LOCAL TIME, FRIDAY, JUNE 7, 2024 INSTRUCTIONS TO BIDDERS SECTION A – PAGE 2 A.5 TENDER (cont'd) Tenders which are incomplete, conditional, or obscure, or which contain additions not called for, erasures, alterations, or irregularities of any kind, may be rejected as informal. All blanks must be legibly and properly filled in on the printed forms supplied for that purpose, otherwise the tender may be declared informal. Should any uncertainty arise as to the proper manner of doing so, the requisite information will, upon request, be given by the Engineer. The Owner reserves the right to reject any or all tenders or to accept any tender should it be deemed in the interest of the Owner to do so. All tenders shall remain valid for 90 days after closing date of tender period. If after 90 days, no contract is signed between Owner and Contractor, the tender will no longer be valid. A.6 TENDER SECURITY The tender shall be accompanied by a certified cheque or bid bond for 10% of the Tender Price and an Agreement to Bond executed under its corporate seal by the Surety Company proposed to obtain the required Bonds. Tender security shall guarantee that if awarded the contract the Contractor will execute and enter into a satisfactory contract with the Owner and submit a 100% Performance and Labour and Materials Bond. Tender Security shall be made in name of the Owner. Tender Security of unsuccessful bidders will be returned upon award of the Contract. A.7 SURETY BONDS The Surety or Performance and Labour and Materials Bond shall be in an amount equal to 100 per cent of the contract sum and the cost thereof shall be included in the proposal. The Bond shall be to the approval of the Solicitor for the Owner and shall guarantee faithful performance of the contract. The Bond shall remain in full force and effect for twenty-four months after the completion and acceptance of the work. A.8 CONTRACT DOCUMENTS The Contract Documents consist of the following: (a) The General Conditions of the Standard Construction Document - CCD2 adopted by the Canadian Construction Association and the Engineering Institute of Canada. (b) Drawings as listed in Section D of this Specification. (c) Specifications for Labour and Materials and Addenda thereto if any. (d) Tender Form and Agreement INSTRUCTIONS TO BIDDERS SECTION A – PAGE 3 A.9 EXPLANATION TO BIDDERS No oral interpretation will be made. Any interpretation made to Bidders will be in the form of an Addendum to the Specifications, which will be forwarded to all Bidders. Discrepancies, omissions or doubt as to the meaning of drawings and specifications should be communicated at once to the Engineers for interpretation. Bidders should act promptly to allow sufficient time for a reply to reach them before the submission of their bid and any such interpretation made by the Engineer prior to the receipt of bids shall be made a part of the contract. A.10 TESTS Testing of materials and construction will be carried out by the Engineer, the cost of which shall be borne by the Owner. In the event of test failures, the cost of re-testing shall be borne by the Contractor. A.11 CEMENT AND REINFORCING STEEL Cement will be supplied by the Contractor and will be included in the unit price quoted for reinforced concrete. Reinforcing steel will also be supplied by the Contractor and paid for as indicated in the Form of Tender. A.12 PROGRESS PAYMENTS The Contractor shall submit to the Engineer at the end of each calendar month a fully itemized statement showing the estimated value of the permanent work executed up to the end of the month and the value of major items of material and equipment on site for incorporation into the permanent structure. The Owners will pay the Contractor at the end of each calendar month an amount equal to ninety percent (90%) of the value of all materials on site and all work completed to the satisfaction of the Engineer and in accordance with the Contract Documents. Ten percent (10%) of all monies due to the Contractor shall be retained by the Owners as a holdback. The holdback will be released to the Contractor forty-five (45) days after the date of completion and acceptance of the work. At this time, the Contractor must furnish to the Engineer the following: (a) A statutory declaration that all liabilities incurred by the Contractor in carrying out the Contract have been paid and that there are no liens, garnishees, attachments, or claims relating to the work. (b) A satisfactory clearance certificate from the Workplace Safety and Insurance Board. (c) A release by the Contractor, releasing the Owners from all further claims relating to the Contract. INSTRUCTIONS TO BIDDERS SECTION A – PAGE 4 A.13 CURRENT OPSS STANDARDS Where the term "Ministry" is used in the specifications of the current O.P.S.S. Construction Specification Division 9, which are referred to in the following subsections of these specifications the term shall be replaced with the term Municipality. The current OPSS Specifications for Construction shall apply to the construction for all items on this project. A.14 FAIR WAGE POLICY The Ministry of Labour Roads and Structures Fair Wage Policy applies to this contract. The Contractor must ensure that wages paid to workmen must be at least equal to the Fair Wage Schedule. A.15 STARTING TIME The Contractor shall commence work under this contract on the time filed out by the contractor, on the form of tender and shall fully complete the work thereunder within the length of time stipulated in the contract. A.16 DATE OF COMPLETION The Total Contract shall be completed by December 31, 2024. Requests for extension of time will not be granted except where, in the opinion of the Engineer, unusual circumstances warrant such extension. A.17 LIQUIDATED DAMAGES In the event of delay in the completion of the entire contract beyond the period herein described or beyond the period to which such time may be extended by the Corporation, the Contractor shall pay to the corporation five hundred dollars ($500.00) for each and every calendar day that the time consumed in said performance and completion extends beyond the final date herein prescribed and this sum will be considered Liquidated Damages that the Corporation will suffer by reason of said delay and default. Said sum or sums, in view of the difficulty of ascertaining the losses which the Corporation will suffer by reason of delay in the performance of the said works, is hereby agreed upon fixed and determined by the parties hereto as the liquidated damages that the Corporation will suffer by reason of said delay and default and not as a penalty; and the Corporation may deduct and retain the amounts of such liquidated damages out of the monies which may be due or become due to the Contractor under the Contract. A.18 LOWEST OR ANY TENDER not necessarily accepted. A.19 SALES TAXES The Tenderer shall include in the Total Tender Price, Federal and Ontario Harmonized Sales Tax on all materials, equipment, etc. purchased by him for use on this project. INSTRUCTIONS TO BIDDERS SECTION A – PAGE 5 A.19 SALES TAXES (cont’d) Where a change in Canadian Federal or Provincial taxes occurs after the Tender Closing Date for this contract, and this change could not have been anticipated at the time of bidding, the municipality will increase or decrease contract payments to account for the exact amount of tax change involved. Claims for compensation for additional tax cost shall be submitted by the Contractor to the Engineer. Such claims for additional tax costs shall be submitted not later than 30 days after the date of acceptance of the work. Where the Contractor benefits from a change in Canadian Federal or Provincial Government taxes, the Contractor shall submit to the Engineer, a statement of such benefits. This statement shall be submitted not later than 30 days after the date of acceptance of the work. The Engineer reserves the right to make deductions from regular progress payments to compensate for the estimated benefit from decreased tax costs. Such deductions will be set- off from contract payments pending receipt of the statement itemizing the benefits which have resulted from a decrease in tax costs at which time the final payment adjustment will be determined. A.20 THE CONSTRUCTION LIEN ACT The Construction Lien Act 1983 applies to this contract and to all sub-contracts arising from this contract and to all services and materials supplied under this contract. A21 UTILITIES The attention of the Contractor is drawn to the possible presence of utility pole lines and underground utilities within the right-of-way. The Contractor shall co-operate with all authorities to ensure that services and utilities are protected from damage during the performance of the work. The Contractor will be responsible for determining the location of all utilities and will be held liable for any damage to overhead and underground utilities caused by his operations. Arrangements have been made with the utility companies to relocate their plant where necessary. The cost of any necessary relocation work shall be borne by the Municipality. No allowance or claims of any nature will be allowed on account of delays or inconveniences due to utilities relocation. A.22 NOTIFICATION The Contractor, before starting construction, shall give the following 48 hours notice: Municipality of Bayham: Manager of Public Works Steve Adams Phone No: (519) 617-1156 The Engineer: John M. Spriet, P. Eng. Spriet Associates London Limited Phone No: (519) 672-4100 INSTRUCTIONS TO BIDDERS SECTION A – PAGE 6 A.23 ROADWAY CLOSURE The roadway is to remain closed during the bridge construction. The Contractor is required to maintain all road closed signage adjacent to the structure and at intersections on both sides of the construction site in accordance with the Ontario Traffic Manual Book 7. A.24 MUNICIPALITY SAFETY POLICY All work on Municipality of Bayham property must be carried out in a manner that is in conformity with the Occupational Health and Safety Act and other legislation or requirements. The Contractor must fill out the Notice of Project and keep a copy on site to be available upon request. The Contractor must complete the form Registration of Constructors and Employers Engaged in Construction and it must be on site and available upon request. A.25 WORK PERMITS (NOT APPLICABLE) The Contractor is to engage the sediment and erosion control measures for construction to the satisfaction of the L.P.R.C.A. The successful Contractor will be given a copy of the Transport Canada and the local Conservation Authority Work Permit as soon as approval is received. The Contractor is to always keep a true copy of these Permits and conditions on site. (N/A) Acceptance of Tenders is subject to these approvals being received. (N/A) A.26 CONTINGENCY ALLOWANCE This is an estimated allowance to cover expenditures required during the execution of the Contract which do not fall logically within any of the items listed in the tender. Work authorized by the Engineer and carried out under this item will be paid for at a price negotiated between the Engineer and the Contractor. If a satisfactory price cannot be negotiated, payment will be made on a Time and Material basis in accordance with the provisions of the General Conditions of the Contract. A.27 LIABILITY INSURANCE (1) Contractor's Liability Insurance and Workmen's Compensation: The Contractor shall effect and maintain insurance to cover his obligations under all applicable worker's compensation laws. (2) Bodily Injury Liability: The Contractor shall effect and maintain a Comprehensive General Liability Policy or its equivalent covering claims for bodily injury, including death arising from and during operations under his Contract whether performed by himself, by a sub-contractor or by anyone directly or indirectly employed by either of them in the sum of $5,000,000.00. (3) Property Damage: The Contractor shall effect and maintain Property Damage Liability Insurance to cover his and sub-contractor's operations in the sum of $5,000,000.00. (4) The Insurance: Coverage shall include the Municipality of Bayham, Spriet Associates London Limited and the Contractor. Proof of adequate insurance will be requested prior to commencement of work. If the said insurance is cancelled or changed during its term in such a manner as to affect this Certificate, written notice of such change or cancellation will be forwarded to the Municipality of Bayham. GENERAL REQUIREMENTS SECTION B – PAGE 1 B.1 GENERAL CONDITIONS The General Conditions governing these specifications and Contract shall be those published by the Canadian Construction Documents Committee and approved by the Engineering Institute of Canada which accompany the Canadian Standard Construction Document -CCDC2-2008. An index of the above general conditions are as follows: GENERAL CONDITIONS PART 1 GENERAL PROVISIONS GC 1.1 Contract Documents GC 1.2 Law of the Contract GC 1.3 Rights and Remedies GC 1.4 Assignment PART 2 ADMINISTRATION OF THE CONTRACT GC 2.1 Authority of the Consultant GC 2.2 Role of the Consultant GC 2.3 Review and Inspection of the Work GC 2.4 Defective Work PART 3 EXECUTION OF THE WORK GC 3.1 Control of the Work GC 3.2 Construction by Owner or Other Contractors GC 3.3 Temporary Work GC 3.4 Document Review GC 3.5 Construction Schedule GC 3.6 Supervision GC 3.7 Subcontractors and Suppliers GC 3.8 Labour and Products GC 3.9 Documents at the Site GC 3.10 Shop Drawings GC 3.11 Use of the Work GC 3.12 Cutting and Remedial Work GC 3.13 Clean-up PART 4 ALLOWANCES GC 4.1 Cash Allowances GC 4.2 Contingency Allowance PART 5 PAYMENT GC 5.1 Financing Information Required of the Owner GC 5.2 Applications for Progress Payment GC 5.3 Progress Payment GC 5.4 Substantial Performance of the Work GC 5.5 Payment of Holdback upon Substantial Performance of the Work GC 5.6 Progressive Release of Holdback GC 5.7 Final Payment GC 5.8 Withholding of Payment GC 5.9 Non-conforming Work PART 6 CHANGES IN THE WORK GC 6.1 Owners Right to Make Changes GC 6.2 Change Order GC 6.3 Change Directive GC 6.4 Concealed or Unknown Condition GC 6.5 Delays GC 6.6 Claims for a Change in Contract Price PART 7 DEFAULT NOTICE GC 7.1 Owner's Right to Perform the Work, Terminate the Contractor's Right to Continue the Work or Terminate the Contract GC 7.2 Contractor's Right to Suspend the Work or Terminate the Contract PART 8 DISPUTE RESOLUTION GC 8.1 Authority of the Consultant GC 8.2 Negotiation, Mediation, and Arbitration GC 8.3 Retention of Rights PART 9 PROTECTION OF PERSONS AND PROPERTY GC 9.1 Protection of Work and Property GC 9.2 Toxic and Hazardous Substances and Materials GC 9.3 Artifacts and Fossils GC 9.4 Construction Safety GC 9.5 Mould PART 10 GOVERNING REGULATIONS GC 10.1 Taxes and Duties GC 10.2 Laws, Notices, Permits, and Fees GC 10.3 Patent Fees GC 10.4 Workers' Compensation PART 11 INSURANCE-BONDS GC 11.1 Insurance GC 11.2 Contract Security PART 12 INDEMNIFICATION- WAIVER-WARRANTY GC 12.1 Indemnification GC 12.2 Waiver of Claims GC 12.3 Warranty GENERAL REQUIREMENTS SECTION B – PAGE 2 B.2 WORK INCLUDED Provide all labour, materials and equipment and supervision necessary to complete the work of all trades as shown or described on or reasonably inferable from the drawings including the following: (a) Co-ordination of the work of all trades (b) Preliminary examination of the site (c) Clearing the site (d) General protection (e) Sequence of construction (f) Maintain lines and grades (g) Temporary structures (h) Enforcement of regulations (I) Keeping drawings and specifications on the job (j) Shop drawings (k) Control of debris (l) Final cleanup B.3 ADDITIONS TO THE CONTRACT (N/A) (a) The additional cost to supply and install 300mm size quarry stone rip-rap with filter cloth lining in the stream by-pass channel if erosion soils are encountered. (b) The additional cost for restoration of ditches or slopes as requested by the engineer or municipality above and beyond that indicated on the drawings or in these specifications. B.4 EXAMINATION OF SITE All Contractors shall, before presenting Tender, inspect the site and be familiar with its conditions and the circumstances under which he will be forced to operate. No extra amount will be allowed the Contractor for any work necessitated by unfamiliarity with existing conditions, which conditions could be ascertained before presenting the proposal. B.5 CLEARING THE SITE Remove brush and trees over the site of the structure except such as the Engineer may decide to retain. Brush and trees to be chipped or removed from site and disposed of. GENERAL REQUIREMENTS SECTION B – PAGE 3 B.6 GENERAL PROTECTION (a) Provide adequate protection at all times against possible accidents to workmen or other persons by means of fences, railings, lights, warning signs and other suitable precautions. (b) Trees and shrubs that are to be retained shall be protected by substantial wood casing or railing. (c) Provide adequate protection against damage to the work by weather and frost. (d) The Contractor shall be responsible for the protection of all work completed and any material on the site. Cost of a watchman shall be borne by the Contractor, if required. B.7 REJECTED WORK OF MATERIAL The Contractor shall, within twenty-four hours after receiving written notice from the Engineer to the effect, proceed to remove from the grounds or structures all materials condemned by the Engineer, whether worked or unworked, and to take down all portions of the work which the Engineer shall by written notice condemn as unsound or improper or as in any way failing to conform to the drawings and specifications and shall make good all work in other lines damaged by such removal. The Contractor shall not permit any part of the structures to be loaded with a weight that will endanger its safety. B.8 MATERIALS AND WORKMANSHIP The Contractor shall proceed in a workmanlike manner and unless otherwise specified, furnish materials of the best quality of respective kinds. All workmanship and materials shall be stored to the approval of the Engineer. All materials not specifically named on the drawings or specified shall be subject to approval before delivery to the job unless such approval is not required by the Engineer. B.9 PROGRAMME OF WORK A programme of work, including all trades, shall be prepared by the Contractor and submitted to the Engineer in triplicate within 7 days of the awarding of the contract. This programme shall have been checked and agreed to by all sub-contractors and shown completion by the date determined from the Form of Tender. (NOT APPLICABLE) Delays due to failure of sub-contractors to carry out their work will be entirely the responsibility of the General Contractor. GENERAL REQUIREMENTS SECTION B – PAGE 4 B.10 TEMPORARY SERVICES (a) Telephone The Contractor shall provide temporary local and long-distance telephone for his own use and available to sub-trades and the Engineer. (b) Heating The Contractor shall supply and maintain all temporary heating required during construction. (c) Electric Power The Contractor shall make all arrangements with the proper authorities for the supply of electrical energy required for construction purposes. The Contractor shall provide, install, and maintain all wiring and equipment and shall pay for the energy used during construction. (d) Water The Contractor shall make arrangements for the supply of water for all purposes, including the mixing of concrete, washing of forms, curing of concrete, etc. (e) Sanitary Facilities The Contractor shall provide temporary sanitary facilities for the use of all workers in conformation with local and provincial regulations. B.11 TEMPORARY STRUCTURES (a) Provide adequate watertight storage as required for the materials of all trades. (b) The Contractor shall provide on the site a weathertight office for the Contractor's use and that of the Engineer's Inspector, the cost of which shall be included in the total contract price. (NOT APPLICABLE) B.12 INSURANCE (Read in conjunction with Section A.27) (1) Contractor's Liability Insurance and Workmen's Compensation: The Contractor shall effect and maintain insurance to cover his obligations under all applicable worker's compensation laws. (2) Bodily Injury Liability: The Contractor shall effect and maintain a Comprehensive General Liability Policy or its equivalent covering claims for bodily injury, including death arising from and during operations under his Contract whether performed by himself, by a sub-contractor or by anyone directly or indirectly employed by either of them in the sum of $5,000,000.00. GENERAL REQUIREMENTS SECTION B – PAGE 5 B.12 INSURANCE (cont’d) (3) Property Damage: The Contractor shall effect and maintain Property Damage Liability Insurance to cover his and sub-contractor's operations in the sum of $5,000,000.00. (4) The insurance: Coverage shall include the Municipality of Bayham, Spriet Associates London Limited and the Contract. Proof of adequate insurance may be requested prior to commencement of work. B.13 PLANS The successful Bidder will be issued with six sets of plans for building purposes, permits, etc. Any sets required beyond this number will be charged actual cost of printing. B.14 DRAWINGS, SPECIFICATIONS AND SHOP DRAWINGS Drawings and specifications are instruments of service and as such shall remain the property of the Engineer and shall be returned by the Contractor on completion of estimating and/or construction of the work. Drawings and specifications shall form a part of the contract. The drawings and specifications are for the construction of the designated project only and shall not be used for any other structure without the written consent of both the Owner and Engineer. The Contractor shall be responsible for keeping complete sets of working drawings, shop drawings, details, sketches and specifications available on the job. Should any drawing be amended, the Contractor shall make sure that all originals are destroyed and replaced with amended sheets. A complete set of all such documents should be available conveniently mounted in the construction office. B.15 QUALIFICATION AND SUPERINTENDENT Persons or firms submitting tenders shall actually be engaged in the lines of work required by the specifications and shall be able to refer to work of a similar character performed by them. A list of projects constructed in the last 5 years along with Owner references must be submitted for review, if so requested by the Owner or Engineer. Failure to confirm adequate experience may result in rejection of the Tender. The Contractor shall employ a competent Superintendent to supervise the work. The Engineer reserves the right to require that a Superintendent, not properly qualified in his opinion, be removed and replaced with a fully competent and satisfactory Superintendent. GENERAL REQUIREMENTS SECTION B – PAGE 6 B.16 EXISTING STRUCTURE (a) Unless otherwise indicated on the drawings, the removal of the existing structure is to be included as part of the contract and shall be paid for as indicated in other sections of the specifications. (b) Any materials suitable for salvage shall, unless otherwise noted, become the property of the Contractor. (c) All broken concrete, asphalt, steel, etc. and other trash shall be removed from the site and disposed of by the Contractor. A letter of permission from the Owner of the disposal site may be required, as well as evidence that any disposal site has MOE clearance. B.17 MAINTENANCE OF LINES AND GRADES (NOT APPLICABLE) (a) The Engineer will set center line for the structure and establish a benchmark for construction. (b) The Contractor shall establish and maintain all lines and grades for construction. Substantial batter boards, lines and secondary benchmarks shall be constructed and maintained. (c) The Engineer will check all grades and levels; however, this in no way relieves the Contractor of his responsibility for construction to correct elevation. B.18 TEMPORARY ACCESS The Contractor will construct and maintain all temporary access required to facilitate construction. The access roads shall be approved by the landowner and/or the Township or their authorized representative. This access will be removed and the site restored to its original condition as part of the final cleanup and a clearance letter is required upon completion. B.19 SUB-CONTRACTORS Each Bidder shall submit with the bulk tender a complete list of all the persons or firms to which he proposed to sublet any part of the work and the trades or diversion of the work which are sublet to each. The Owner reserves the right to approve the sub-contractor. Failure to comply with this Clause may result in rejection of the bid. B.20 SHOP DRAWINGS Where necessary, the Contractor shall take accurate dimensions at the job and shall submit samples, catalogues, shop drawings and schedules to the Engineer for approval before commencing the various items of work. The approval of the Engineer must be obtained on shop drawings, etc. before the work is put in hand, but this approval shall not relieve the Contractor of his responsibility for the adequacy and accuracy of the data submitted or of furnishing adequate, sufficient or properly integrated work or material as drawn or specified. GENERAL REQUIREMENTS SECTION B – PAGE 7 B.21 HOIST Where hoists are required by the General Contractor, same shall be maintained in first class condition, properly constructed to meeting inspection requirements. B.22 CO-OPERATION The various Contractors employed on the work shall be expected to co-operate in the prosecution of the work to the extent that the entire project shall move along as a coordinated unit and each Contractor is expected to provide other Contractors affected with such information as will expedite the progress of the work in all its phases. Before proceeding with his work, each sub-contractor shall examine the site and the complete work of other trades to ensure that he has a firm, accurate, and workable base for his own work. Any unsatisfactory conditions or errors shall be immediately reported to the Contractor and all work affected shall be suspended until conditions are made satisfactory. If an imperfect base condition or error is not reported the sub-contractor will be held responsible to the Contractor for any defect in the finished work of his trade. B.23 SPECIFICATION SECTIONS The Division of the Specifications into Sections is not intended to control the Contractor in dividing the work among sub-contractors or to limit the scope of work performed by any trade under a given section. The Engineer will not undertake to settle any differences between the Contractor and his sub-contractors as to the inclusion or exclusion of work or material items. The reference in the Specifications regarding the division or separation of the work among types of trades or occupations are only for the suggested purposes of coordinating the work of the different trades, etc., but it shall be the contractor's responsibility for the proper co- ordination and completions whether performed by the Contractor or sub-contractors, if any. B.24 CLEAN UP The Contractor shall be expected to keep the premises reasonably free from accumulation of debris, trash, etc., in connection with his work during progress of the construction and on completion of the construction, all debris shall be removed from the site. It shall be the responsibility of the General Contractor to see that all his sub-contractors comply with this condition and to act in event of their non-compliance before the premises can be accepted as complete. B.25 MAINTENANCE The Contractor shall repair and make good any damages or fault in the structure that may appear within one year after its completion (as evidenced by the final payment certificate) as the result of imperfect or defective work done or materials furnished certified by the Engineer as being due to one or both of these causes, but nothing herein contained shall be construed as in any way restricting or limiting the liability of the Contractor under the laws of the country, province or locality in which the work is being done. FORM OF TENDER AND AGREEMENT SECTION C – PAGE 1 To the Mayor and Members of the Council of the Municipality of Bayham Re: Bridge No. 4 Rehabilitation Municipality of Bayham Our Job No. 224056 Attention: Having carefully examined the drawings and specifications for the construction of: BRIDGE NO. 4 REHABILITATION as well as the premises and conditions affecting the work, the undersigned offers to furnish all Labour, Equipment and Materials required to complete the whole of the work in accordance with said documents for the following unit prices: ITEM DESCRIPTION UNIT ESTIMATED QUANTITY UNIT PRICE TOTAL 1 Maintain all traffic control signs for the road closures L.S. $ 2 Miscellaneous concrete repairs on abutments including chipping away delaminated concrete, rebar, sand blasting, painting of rebar, supply and placing of concrete (est. quantity 6m³) L.S. $ 3 Supply and install new end treatments as per drawings L.S. $ Contingency Allowance $ 5,000.00 Sub-Total $ Plus 13% H.S.T. $ Total Tender $ _______________________________________________________________________00/100 Dollars (Total Written in Full) We also agree that extra work done on the written order of the Engineer and not covered by any of the unit prices shall be paid for in accordance with Part 5 and 6 in the General Conditions of the Contract Document. We also agree that if our tender is accepted, we will furnish a Performance Bond for 100% and a Labour and Materials Bond for 100% of the Contract amount, such bonds shall be acceptable in every way to the Owner. We agree to maintain all of the work for a period of one year from the date of acceptance of same by the Engineer. If awarded the Contract, we agree to commence work by ____________________ (Insert Date) and complete the same in ____ weeks but no later than December 31, 2024. We enclose herewith a bid bond or certified cheque for $___________________ as tender security. FORM OF TENDER AND AGREEMENT SECTION C – PAGE 2 FORM OF TENDER AND AGREEMENT (cont’d) OFFERED ON BEHALF OF THE CONTRACTOR Name Date Address Witness Signature Telephone No Corporate Seal ACCEPTED ON BEHALF OF THE MUNICIPALITY OF BAYHAM Mayor Chief Administrative Officer Date Seal This Proposal or Tender form, when signed and offered by the Contractor, shall constitute a formal and binding contract when accepted by and signed on behalf of the Municipality of Bayham. FORM OF TENDER AND AGREEMENT SECTION C – PAGE 3 LIST OF SUB-CONTRACTORS Description of Work Contractor ___________________________________ NAME:___________________________ ADDRESS:________________________ PHONE: __________________________ ___________________________________ NAME:___________________________ ADDRESS:________________________ PHONE: __________________________ ___________________________________ NAME:___________________________ ADDRESS:________________________ PHONE: __________________________ ___________________________________ NAME:___________________________ ADDRESS:________________________ PHONE: __________________________ ___________________________________ NAME:___________________________ ADDRESS:________________________ PHONE: __________________________ FORM OF TENDER AND AGREEMENT SECTION C – PAGE 4 ‘CONDITIONS’ CONTRACTOR’S LIABILITY AND WORKPLACE SAFETEY AND INSURANCE BOARD 1. CONTRACTOR'S LIABILITY Any work performed by the Contractor upon the lands of the Municipality of Bayham and its agencies or otherwise in connection with the Proposed work, shall be solely at the Contractor's own risk and the Municipality of Bayham and its agencies shall not be liable to the Contractor or the Contractor's employees, agents or invitees for any damage, injury or loss sustained by them, including death, or to their property as a result of working or operating hereupon. The Contractor shall be responsible for any damage, injury (including death) or loss sustained by the Contractor or any other person, or to its or any other person's property as a result of working or operating upon the lands of the Mimicipality of Bayham and its agencies and providing the goods and services of this Proposal and shall obtain public liability insurance, property damage insurance and automobile insurance all to the satisfaction of the Municipality of Bayham and its agencies in every respect including without limitation, amount of coverage and deductible amounts. Such insurance shall name each agency as an additional insured, provide for cross liability, severability of interest, provide that it is primary insurance that does not call into contribution any other insurance available to the Municipality of Bayham and its agencies and provide for 30 days' notice of cancellation to the Municipality of Bayham and its agencies. The Contractor shall provide a certificate of insurance evidencing the foregoing requirements to the satisfaction of the Municipality of Bayham and its agencies prior to issuance of the Purchase Order and Commencement of work. In addition to and not withstanding the foregoing: The Contractor shall release, indemnify, defend and save the Municipality of Bayham and its agencies harmless from any and all damages, loss, injuries (including death), claims, demands, costs (including legal costs on a solicitor-client basis) and expenses howsoever caused arising directly or indirectly out of the award of this Proposal to the Contractor. 2. WORKPLACE SAFETY AND INSURANCE BOARD The Contractor shall at all times pay, or cause to be paid, any assessment or compensation required to be paid pursuant to the Workplace Safety and Insurance Act and upon failure to do so, the Municipality of Bayham and its agencies may pay such assessment or compensation to the Workplace Safety and Insurance Board, and the Contractor shall forthwith reimburse the Municipality of Bayham. The Mimicipality of Bayham may at its option deduct such expenses from any monies owed to the Contractor. The Contractor shall, prior to issuance of a purchase order by the Municipality of Bayham provide a certificate of good standing from the Workplace Safety and Insurance Board, and the Mimicipality of Bayham may, at any time during the performance or upon completion of such contract, require a further certificate. _______________________________________________________________________________ DATE COMPANY SIGNATURE I/We certify that I/we have the authority to bind the company. FORM OF TENDER AND AGREEMENT SECTION C – PAGE 5 Amount of Public Liability Insurance maintained: $_______________________ Amount of Property Damage Insurance maintained: $_______________________ Name and Address of Insurance Company: ________________________ ________________________ ________________________ Policy Number: #_______________________ COMMENTS: ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ WORKERS’ COMPENSATION NUMBER: YES=NUMBER _______________ NO=WHY? ________________ COMMENTS: ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ I/We certify that I/we have the authority to bind the company. _______________________________ _________________________________ COMPANY NAME AUTHORIZED SIGNATURE _______________________________ _________________________________ ADDRESS NAME (PRINT OR TYPE) _______________________________ _________________________________ CITY AND POSTAL CODE TITLE _______________________________ _________________________________ TELEPHONE NUMBER FAX NUMBER _______________________________ _________________________________ EMAIL ADDRESS DATE NOTE: Failure to sign this page will result in non-acceptance of this Quotation. LIST OF DRAWINGS SECTION D BRIDGE NO. 4 REHABILITATION MUNICIPALITY OF BAYHAM Drawing No. Description 1. Plans and Details SECTION 1 – CONCRETE REMOVAL – DELAMINATED AREAS SECTION 1 PAGE 1 1.1 GENERAL CONDITIONS The Instructions to Bidders and General Requirements (Sections A & B) are part of this specification and shall govern the work of this section. 1.2 CONCRETE REMOVAL Concrete removal of the delaminated concrete will be done in accordance with OPSS 928. Environment The Contractor shall take measures to protect the environment by controlling, collecting, and disposing of all concrete and debris resulting from the concrete removal operation in a manner acceptable to the Ministry of the Environment, as specified elsewhere in the Contract. Access to Work Areas The Contractor shall provide adequate access to facilitate any inspection or measurement of the work by the Engineer. Removal Procedure The Contractor shall remove all loose and delaminated concrete and concrete designated for removal from areas as specified in the Contract and as demarcated by the Engineer prior to the work. The minimum depth of repairs is 50mm for horizontal surface and 100mm for vertical surface (75mm where no reinforcing steel is exposed). All concrete shall be removed using chipping and/or jack hammers. Chipping hammers shall be 7.0 Kg maximum. Jack hammers shall be 14.0 Kg maximum. Jackhammers shall be used for the removal of concrete in front of and between the reinforcing bars. Only chipping hammers shall be used for the removal of concrete behind and within 25mm of any reinforcing bar. Concrete shall be removed in such a manner as to prevent damage to adjacent concrete and utilities that are to remain in place. Reinforcing steel, pre-stressing tendons, shear connectors, structural steel or other components that are to remain in place shall not be damaged or loosened. The Contractor shall ensure that hammers do not come into contact with reinforcing bars in a manner which will cause debonding of bars in adjacent concrete areas not being repaired. Concrete surrounding any exposed reinforcing steel shall be removed locally to provide a minimum clearance of 25mm all around the reinforcing steel. If existing reinforcing steel is not exposed during removal of scaled concrete and sound concrete does not have to be removed in this area for other reasons, existing concrete shall not be removed more than that required to expose the surface of sound concrete except where the Contract specifies a minimum depth of removal for scaled concrete. Where reinforcing bars have been exposed, concrete removal shall extend along the bars until they are free from heavy rust. Concrete covering the bars at the edge of the repair area will be sounded by the Engineer for local delamination before removal operations are completed. SECTION 1 – CONCRETE REMOVAL – DELAMINATED AREAS SECTION 1 PAGE 2 1.2 CONCRETE REMOVAL (cont’d) Where the area of concrete removal with exposed reinforcing steel exceeds 2m², the reinforcing steel shall be retied at every second intersection point and shall be supported to maintain the steel mat in its original location. Supports conforming to OPSS 905, shall be placed as required and tied securely to the reinforcing steel. The Contractor shall provide the Engineer with metal straight edges to facilitate measurement for payment. Disposal of Removed Materials As part of the removal operation the Contractor shall supply all necessary equipment and operators to load, haul, and dispose of the material resulting from the removal of concrete. Disposal of resultant debris shall be carried out as arranged by the Contractor in a manner acceptable to the Ministry of the Environment. 1.3 PAYMENT Payment shall be in accordance with the lump sum item in the Form of Tender. SECTION 2 – NEW CONCRETE – DELAMINATED AREAS SECTION 2 PAGE 1 2.1 GENERAL CONDITIONS The Instructions to Bidders and General Requirements (Section A & B) are part of this specification and shall govern the work of this Section. 2.2 SURFACE PREPARATION Where the new concrete is to extend over the original surface, that portion of existing surface shall be roughened by scabbling, chipping or bush hammering. The surfaces receiving new concrete shall be abrasive blast cleaned in conformance with OPSS 904. 2.3 SUPPLY OF CONCRETE The Contractor will be required to supply and place new concrete to replace that removed due to deterioration. Immediately prior to placing new concrete, all exposed reinforcing steel is to be sand blasted and exposed concrete areas shall be dampened but not wet. Concrete to be 30 MPA minimum strength at 28 days with 19mm (3/4") maximum stone aggregate size. 2.4 PLACING, FINISHING AND CURING OF CONCRETE Not more than one hour before placement of new concrete, all dust and loose material shall be removed from the prepared surfaces by air blasting. The concrete surface to be refaced shall be maintained in a wet condition for a period of one hour with no free-standing water immediately prior to placing of the concrete. The placing, finishing, and curing of concrete shall conform to the requirements of OPSS 904 except that open surfaces shall be cured with wet burlap covered with polyethylene film for a minimum of 96 hours. 2.5 PAYMENT Payment shall be in accordance with the lump sum item in the Form of Tender. 2.6 SPECIAL This section to be read in conjunction with SECTION 1. SECTION 3 – REINFORCING STEEL SECTION 3 PAGE 1 3.1 GENERAL CONDITIONS The Instructions to Bidders and General Requirements (Sections A & B) are part of this specification and shall govern the work of this Section. 3.2 REINFORCING STEEL The supply and placing of reinforcing steel shall be in accordance with the specifications of the current OPSS Division 9, Section 905 (Metric) - "Steel Reinforcement for Concrete" as outlined under the following subsections: 905.01 Scope 905.02 References 905.03 Definitions 905.05 Materials 905.07 Construction 905.08 Quality Assurance 905.09 Measurement for Payment 905.10 Basis of Payment 3.3 MATERIAL Reinforcing steel shall be supplied and delivered by the Contractor at the contract site. The Contractor is responsible for checking reinforcing as to quantities received and bending details. No claim for delay due to incorrectly bent or deficient steel will be allowed. 3.4 EPOXY COATED REBAR The Contractor shall ensure that epoxy coated reinforcing steel bars are not exposed to sunlight for a period longer than 30 days. Adequate covering for storage must be provided for coated rebar. 3.5 PLACING The Contractor shall inform the Engineer at least two days before the concrete is to be poured so as to allow time for adequate checking of the reinforcing prior to pouring concrete. No concrete shall be ordered or poured until the Engineer is satisfied that the steel is correctly placed and the forms are in clean condition. 3.6 PAYMENT Payment shall be in accordance with the lump sum item in the Form of Tender. SECTION 4 – STEEL BEAM GUDE RAIL SECTION 4 PAGE 1 4.1 GENERAL CONDITIONS The Instructions to Bidders and General Requirements (Sections A & B) are part of this specification and shall govern the work of this Section. 4.2 Steel Beam Guide Rail (Approaches) Work to be done in accordance with O.P.S.S. 552. Supply and installation to be in accordance with O.P.S.D. 912.101, 912.102, 912.104, & 912.130 4.3 Box Beam Guide Rail Structure (N/A) Supply and installation to be in accordance with SS10-40A, SS10-40B, SS10-40C. 4.4 Extruder End Treatment Work to be done in accordance with O.P.S.S. 552. Supply and installation to be in accordance with O.P.S.D. 922.530 or 984.201 and 984.202. 4.5 Payment Payment shall be in accordance with the lump sum item in the Form of Tender. SECTION 5 – STANDARD DRAWINGS ENCLOSED SECTION 5 PAGE 1 OPSD 912.130 Guide Rail System, Steel Beam Steel Post with Offset Block Assembly Installation – Single Rail 912.135 Guide Rail System, Steel Beam Steel Post with Steel Offset Block Assembly Adjustment – Single Rail 912.430 Guide Rail System, Steel Beam Structure Connection 922.532 Energy Attenuator, End Treatment Steel Beam Energy Attenuating Terminal Extruder Terminal System with Steel Posts, Installation 984.201 Energy Attenuator, End Treatment Delineation Installation – Approach End 984.202 Energy Attenuator, End Treatment Delineation Installation – Leaving End THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-054 A BY-LAW TO AUTHORIZE THE CONVEYANCE OF PART OF THE ROAD ALLOWANCE KNOWN AS FAYE STREET IN THE VILLAGE OF PORT BURWELL, MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PART 2 ON PLAN 11R-11164 WHEREAS section 8(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, grants a broad scope of powers to municipalities to govern their affairs as they consider appropriate; AND WHEREAS section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS notice of intent to pass a By-law to stop-up, close, and convey Part 2 on Plan 11R-11164 has been published once in a newspaper of general circulation to the area, and further posted on the Municipal website; AND WHEREAS the Council of The Corporation of the Municipality of Bayham has heard in person, or by counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this By-law and who applied to be heard; AND WHEREAS the Council of The Corporation of the Municipality of Bayham formally adopted By-law No. 2024-031 to stop-up and close Part 2 on Plan 11R-11164 on June 6, 2024; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it expedient to convey that part of the road allowance known as Faye Street in the Village of Port Burwell, Municipality of Bayham, in the County of Elgin, designated as Part 2 on Plan 11R- 11164 to the adjoining land owner. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT part of the said road allowance described as Faye Street, in the Village of Port Burwell, Municipality of Bayham, in the County of Elgin, designated as Part 2 on Plan 11R-11164, shall be conveyed to Mary Beth Stephenson for consideration in the amount of $4,000 plus reimbursement of legal, advertising, survey, and appraisal costs. 2. THAT the Mayor and Chief Administrative Officer of the Municipality of Bayham be and are hereby authorized to execute such deeds and documents as may be necessary to effect the conveyance described herein. 3. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER, 2024. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z789-2024 MUNICIPALITY OF BAYHAM BEING A HOUSEKEEPING BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing the definition of “DWELLING UNIT, SECOND” in SECTION 2: DEFINITIONS with the following: ADDITIONAL RESIDENTIAL UNIT, shall mean a self-contained dwelling unit, ancillary and subordinate to the primary dwelling unit on the lot, in which food preparation, eating, living, sleeping and sanitary facilities are provided for the exclusive use of the occupants thereof. Additional residential unit(s) shall not include a trailer, a mobile home, a motor home, or recreational travel vehicle as defined herein. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing Section 4.2 (Accessory Uses) Subsection f) with the following: f) Shall not exceed 10% lot coverage of the total lot area, except in the case of accessory use buildings accessory to the principal farm dwelling in all Agricultural Zones (A1/A1-A and A2), excluding main farm buildings such as barns, greenhouses, stables and driving sheds, the size of accessory buildings is limited to: i. a combined Maximum Floor Area of 100.0 square metres on those lots measuring 0.4 hectares or less; or ii. a combined Maximum Floor Area of 200.0 square metres on those lots measuring 0.4 hectares or more. 3) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing the first paragraph of Section 4.9 (Obnoxious Uses) with the following: Nothing in this By-law shall be construed to permit the use of land, water, and/or the erection or use of a building or structure for any purpose that is likely to become a nuisance or offensive: 4) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing “Dwelling Unit, Second” with “Additional Residential Unit” in Section 4.32.2 minimum parking requirements table; 5) THAT By-law No. Z456-2003, as amended, is hereby further amended by replacing the title “Second Dwelling Units” with “Additional Residential Unit” in Section 4.59; 6) THAT By-law No. Z456-2003, as amended, is hereby further amended by removing and replacing all provisions in Section 4.59 with the following: Where in this By-law a single detached dwelling, semi-detached dwelling, or row house dwelling is a permitted use, and where the primary dwelling has been in existence in accordance with the timeframe specified in the Ontario Building Code, an additional residential unit shall be permitted within the primary dwelling, or in a detached accessory building on the same lot as the primary dwelling subject to the following: a) An additional residential unit, either within the primary dwelling or in a detached accessory building, shall be connected to approved private and\or municipal water and sewer services where such services are available, to the satisfaction of the Municipality and Southwestern Public Health; b) A maximum of one (1) additional residential unit shall be permitted on a lot where partial or private water and sewer services are available; c) A maximum of two (2) additional residential unit shall be permitted on a lot where full municipal water and sewer services are available; d) A maximum of one (1) additional residential unit shall be permitted in a detached accessory building and all zoning regulations for an accessory building shall be complied with; e) The maximum gross floor area, per additional residential unit, shall not exceed 40% of the gross floor area of the primary dwelling unit, except that an additional residential unit may occupy the whole of a basement of a primary dwelling; f) An additional residential unit shall be located within 40 metres of the primary dwelling unit; g) An additional residential unit shall not be permitted within a farm building, such as barns, greenhouses, stables and driving sheds, or a building used for an on-farm diversified use; h) A minimum of one (1) parking space shall be provided per additional residential unit, and all zoning regulations for parking shall be complied with; and i) The additional residential unit shall meet all the requirements of the Ontario Building Code and Ontario Fire Code and requires an approved Building Permit to establish the additional residential unit. 7) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Land Tribunal. READ A FIRST TIME AND SECOND TIME THIS 5th DAY OF SEPTEMBER 2024. READ A THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER 2024. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z790-2024 11:28 PROPERTIES INC. BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule “D” (Eden) by changing the zoning symbol on the lands from ‘Holding Hamlet Residential (HR(h2))’ Zone to ‘Hamlet Residential (HR) Zone, which lands are outlined in heavy solid lines and marked “HR” on Schedule “D” (Eden) to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law shall come into force on the date of passing. READ A FIRST TIME AND SECOND TIME THIS 5th DAY OF SEPTEMBER 2024. READ A THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER 2024. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2024-055 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE COUNCIL MEETING HELD SEPTEMBER 5, 2024 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of The Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the Special Council meeting held September 5, 2024 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF SEPTEMBER, 2024. ____________________________ _____________________________ MAYOR CLERK