HomeMy WebLinkAboutJuly 18, 2024 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers — HYBRID
Thursday, July 18, 2024
7:00 p.m.
7:30 p.m. Statutory Planning Meeting — 4 Applications
The July 18, 2024 Council Meeting was held using hybrid technologies via Zoom and
livestreamed on YouTube.
PRESENT:
MAYOR
DEPUTY MAYOR
COUNCILLORS
ABSENT:
STAFF PRESENT:
CAO
CLERK
PLANNING COORDINATOR / DEPUTY CLERK
MANAGER OF PUBLIC WORKS / DRAINAGE
SUPERINTENDENT
BY-LAW ENFORCEMENT OFFICER
CHIEF BUILDING OFFICIAL
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 pm.
ED KETCHABAW
RAINEY WEISLER
DAN FROESE
SUSAN CHILCOTT
TIMOTHY EMERSON
THOMAS THAYER
MEAGAN ELLIOTT
MARGARET UNDERHILL
STEVE ADAMS
STEPHEN MILLER
SCOTT SUTHERLAND
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
Councillor Chilcott reminded residents of the Car Show this weekend in Vienna hosted by the
Bayham Historical Society. Event takes place from 11 am to 5 pm.
CAO Thomas Thayer reminded residents that the Municipal Office will be closed on Monday,
August 5, 2024 for the Civic Holiday.
Mayor Ketchabaw announced the Warden's Charity Golf Tournament is on Monday, August 26,
2024 at the Iron Creek Golf Club
5. PRESENTATIONS
Council Minutes
July 18, 2024
6. DELEGATIONS
7. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held June 20, 2024
B. Statutory Planning Meeting held June 20, 2024
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT the minutes of the Regular Meeting of Council and Statutory Planning Meeting held
June 20, 2024 be approved as presented.
CARRIED
8. MOTIONS AND NOTICE OF MOTION
9. OPEN FORUM
10. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. PHYSICAL SERVICES — EMERGENCY SERVICES
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
11.2 Reports to Council
A. Report BL-06/24 by Stephen Miller, By-law Enforcement Officer re 2024 By-law
Enforcement Services Mid -Year Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report BL-06/24 re 2024 By-law Enforcement Services Mid -Year Report be
received for information.
CARRIED
B. Report PS-11/24 by Ed Roloson, Manager of Capital Projects & Water/Wastewater &
Steve Adams, Manager of Public Works/Drainage Superintendent re Tender Award —
Capital Item No. PW-24 Stewart Road Bridge
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
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Council Minutes
July 18, 2024
THAT Report PS-11/24 re Tender Award — Capital Item No. PW-24, Stewart Road Bridge
be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham award the Stewart
Road Bridge works to Theo Vandenberk Construction in a total amount of $67,120 plus
HST.
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C. Report PS-12/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re
Capital Item No. FA-04 Public Works Building HVAC and Lighting Upgrades
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report PS-12/24 re Capital Item No. FA-04 — Public Works Building HVAC and
Lighting Upgrades be received for information;
AND THAT staff be directed to complete the Heating Tube and Lighting Upgrades in the
total amount of $44,136 plus HST utilizing Koolen Electric;
AND THAT staff be directed to complete the attic insulation in the total amount of $10,700
plus HST utilizing Richie's Insulation;
AND THAT the unused budget allocation for Capital Item FA-04 be retained for future
capital works pertaining to the Public Works Yard.
CARRIED
12. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
12.1 Correspondence
12.1.1 Receive for Information
A. Notice of Passing re Zoning By-law Amendment ZBA-14/24 Paget
B. Notice of Passing re Zoning By-law Amendment ZBA-16/24 Willow Hawk Farms
C. Notice of Public Meeting re Proposed Minor Variance A-11/24 Deconinck
D. Notice of Public Meeting re Proposed Official Plan Amendment OPA-02/24 1830567
Ontario Inc.
E. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-15/24 Bergen
F. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-18/24 Wiebe
G. Notice of Public Meeting re Proposed Zoning By-law Amendment ZBA-19/24 Giesbrecht
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
Council Minutes July 18, 2024
THAT items 12.1.1 A — G be received for information.
CARRIED
12.1.2 Requiring Action
12.2 Reports to Council
A. Report DR-09/24 by Steve Adams, Manager of Public Works/Drainage Superintendent re
2nd Quarter Drainage Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DR-09/24 re 2024 2nd Quarter Drainage Report be received for information.
WITIT0.114791
B. Report DS-51/24 by Scott Sutherland, Chief Building Official re 2nd Quarter Building
Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report DS-51/24 re 2nd Quarter Report be received for information.
CARRIED
The Council Meeting recessed to hold a Statutory Planning
Meeting at 7:31 pm
The Council Meeting resumed at 7:45 pm
C. Report DS-53/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-09/24 Jurenas, 10122 Sandytown Road
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-53/24 regarding the Jurenas rezoning application ZBA-09/24 be received
for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held June
20, 2024 associated with this application, there was one oral presentation by the appointed
agent and no written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a property located in Part Lot 16 Concession 8, known municipally as 10122
Sandytown Road, from Special Agricultural (A2) to Site -specific Special Agricultural (A2-
Council Minutes July 18, 2024
21) on the severed lot as a condition of Consent E35-24 to permit the severance of an
agricultural parcel;
AND THAT Zoning By-law No. Z785-2024 be presented to Council for enactment.
CARRIED
f). Report DS-54/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Rezoning
Application ZBA-17/24 Giles, 53510 Heritage Line
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-54/24 regarding the Giles rezoning application ZBA-17/24 be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held June
20, 2024 associated with this application, there was one oral presentation by the appointed
agent and no written submissions received regarding this matter;
AND THAT all considerations were taken into account in Council's decision passing this
resolution;
AND THAT Zoning By-law No. Z456-2003, as amended, be further amended by changing
the zoning on a property located in Part Lots 109 and 110 Concession 7 NTR, known
municipally as 53510 Heritage Line, from Agricultural (Al) to Site -specific Agricultural (Al
46) to permit the development of an Additional Residential Unit (ARU) within a proposed
detached accessory building that is 213.0 percent (371.6 m2) of the size of the principal
farm dwelling (174.5 m2), whereas Section 4.2 f) of the Zoning by-law states that 25.0
percent (43.6 m2) is required for accessory use buildings accessory to principal farm
dwellings on the subject property;
AND THAT Zoning By-law No. Z784-2024 be presented to Council for enactment.
CARRIED
E. Report DS-55/24 by Margaret Underhill, Planning Coordinator/Deputy Clerk re Subdivision
Agreement 11:28 Properties Inc. 34T-BY2201 Eden East Subdivision
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-55/24 regarding the Subdivision Agreement 11:28 Properties Inc. Draft
Plan of Subdivision 34T-BY2201 be received;
AND THAT the Council of The Corporation of the Municipality of Bayham authorize the
execution of a Subdivision Agreement between the Municipality and 11:28 Properties Inc.
to permit the completion of the Eden East Subdivision in two Phases in the hamlet of
Eden;
Council Minutes July 18, 2024
AND THAT By-law No. 2024-045 be presented for enactment.
CARRIED
The Council Meeting recessed for a break at 7:57 pm
The Council Meeting resumed at 8:07 pm
13. FINANCE AND ADMINISTRATION
13.1 Correspondence
13.1.1 Receive for Information
A. Township of Otonabee-South Monaghan re Regulations for the Importation and Safe Use
of Lithium -ion Batteries
B. Municipality of West Nipissing re Champlain Bridge Rehabilitation
C. Municipality of Tweed re Sustainable OPP Funding for Rural Municipalities
D. City of Brantford re Support for the Decision of the Ontario Energy Board to End the Gas
Pipeline Subsidy
E. Ministry of Municipal Affairs and Housing re Planning Act and Development Charges Act
Regulations related to the Cutting Red Tape to Build More Homes Act, 2024
F. Emergency Management Ontario re Engagement on Proposed Modernization of the
Emergency Management and Civil Protection Act
G. Woodstock Ingersoll Tillsonburg & Area Association of Realtors re Housing Market Update
for June 2024
H. Long Point Region Conservation Authority re June 5, 2024 Meeting Minutes
I. Long Point Region Conservation Authority re June 5, 2024 Hearing Board Meeting
Minutes
J. Port Burwell Area Secondary Water Supply System re April 24, 2024 Draft Meeting
Minutes
K. Aylmer Area Secondary Water Supply System & Port Burwell Area Secondary Water
Supply System Joint Board of Management re June 12, 2024 Draft Meeting Minutes
L. Southwestern Public Health re 2023 Annual Report
M. Port Burwell Marine Museum re 2024 Children's Summer Programming
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT items 13.1.1 A — M be received for information.
I[N_\I 7:7111
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Council Minutes July 18, 2024
13.1.2 Requiring Action
13.2 Reports to Council
A. Report TR-12/24 by Lorne James, Treasurer re 2024 Q2 Variance Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report TR-12/24 re 2024 Q2 Variance Report be received for information;
AND THAT staff be directed to re -invest maturing Royal Bank GICs as outlined in Report
TR-12/24.
CARRIED
B. Report CAO-28/24 by Thomas Thayer, CAO re Bayham Community Strategic Plan
Progress — 2024 Mid -Year Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report CAO-28/24 re Bayham Community Strategic Plan Progress — 2024 Mid -
Year Report be received for information.
CARRIED
C. Report CAO-29/24 by Thomas Thayer, CAO re 2024-2034 Canada Community -Building
Fund Municipal Funding Agreement
Moved by: Councillor Froese
Seconded by: Deputy Mayor Weisler
THAT Report CAO-29/24 re 2024-2034 Canada Community -Building Fund Municipal
Funding Agreement be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham authorize a
Municipal Funding Agreement between the Association of Municipalities of Ontario (AMO)
for the 2024-2034 Canada Community -Building Fund;
AND THAT the appropriate by-law be brought forward for Council's consideration.
ACCW
D. Report CAO-30/24 by Thomas Thayer, CAO re Amendment to Site Plan Agreement —
Chesterman Leasing Inc. 14493 Bayham Drive SPA-02/24
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT Report CAO-30/24 re Amendment to Site Plan Agreement — Chesterman Leasing
Council Minutes
July 18, 2024
Inc. — 14493 Bayham Drive, Bayham (Application No. SPA-02/24) be received for
information.
CARRIED
14. BY-LAWS
A. By-law No. 2024-044 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and the Association of
Municipalities of Ontario for funding from the Canada Community -Building Fund
B. By-law No. 2024-045 Being a by-law to authorize the signing of a subdivision
agreement between 11:28 Properties Inc. and the Municipality of Bayham to provide for
the development of a plan of subdivision known as the Eden East Subdivision
C. By-law No. 2024-046 Being a by-law prescribing the speed limit for a portion of
Chute Line
D. By-law No. Z784-2024 Being a by-law to amend By-law No. Z456-2003, as
amended — Giles
E. By-law No. Z785-2024 Being a by-law to amend By-law No. Z456-2003, as
amended — Jurenas
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-law Nos. 2024-044, 2024-045, 2024-046, Z784-2024 and Z785-2024 be read a
first, second and third time and finally passed.
CARRIED
15. UNFINISHED BUSINESS
16. OTHER BUSINESS
16.1 In Camera
16.2 Out of Camera
17. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-law No. 2024-047 Being a by-law to confirm all actions of Council
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Confirming By-law No. 2024-047 be read a first, second and third time and finally
passed.
CARRIED
F;
Council Minutes July 18, 2024
18. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:37 p.m.
CARRIED
MAYOR CLERK
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